Chapter 18: Indebtedness
Contents
1. CTAS Indebtedness Module OLTO02 Other Long Term Debt Truck 14 400 00 fadd 04 12 2005 0471220 z GO General Obligation Fire Hall 160 000 00 5 250 0412 2004 Oe lefelle4 After the Add option is selected a New Debt Instrument screen will appear allowing you to enter the information regarding the debt An example of the New Debt Instrument screen is shown on the next page Office of the State Auditor ne2012 CTAS User Manual 18 3 Indebtedness Entering a Debt Issued continued New Debt Instrument OLTO01 Other Lang Term Debt 7 Town Hall T 20 000 00 03 31 2011 Je When the New Debt Instrument screen appears complete the following steps Enter an Indebtedness number in the Indebtedness ID field Note There is no pre determined numbering system for this You will assign the Indebtedness ID Select the type of Indebtedness by clicking on the down arrow at the end of the Type field The options for the type are General Obligation General Obligation Revenue Other Long Term Debt Revenue Bonds Short Term Debt Special Assessment Bonds and Tax Increment Bonds Type a brief explanation of the Indebtedness in the Description field A description should identify why the indebtedness was issued For example town hall paving Elm Street etc Enter the amount borrowed in the Issue Amount field Enter the interest rate in the Interest Rate field This is for your information CTAS does not calculate2. the interest payments Enter the date the money was borrowed in the Issue Date filed Enter the maturity date in the Final Maturity Date field Click the Save and Add button to continue to enter new debt instruments When all the Indebtedness records have been entered click the Save and Exit button Office of the State Auditor ne2012 CTAS User Manual 18 4 Indebtedness Changing a Debt Record To change a debt record highlight the record to change and click the Edit button ong G 14 400 00 7 340 04 12 2005 GO002 General Obligation Fire Hall 180 000 00 550 02 12 2004 OLT001 Other Long Term Debt Town Hall 120 000 00 73 500 03 31 2011 03 31 2026 After the Edit option is selected the Updating Debt Instrument screen will appear Updating Debt Instrument GO002 General Obligation Fire Hall 180 000 00 5 250 02 12 2024 y On this screen you can change any field In addition you can enter principal payments in the Payment History section To enter a principal payment complete the following steps Enter the date of the payment in the Payment Date field of the Payment History section You can also select a date using the calendar by clicking the down arrow at the end of the date field Enter the amount of the principal payment in the Amount field CTAS will then calculate a new remaining Balance Click the Save and Add button to continue cha
3. Chapter 18 Indebtedness June 2012 This Page Left Blank Intentionally June 2012 CTAS User Manual 18 1 Indebtedness Introduction The Indebtedness module is designed to track an entity s Indebtedness By entering the principal payments CTAS will track the outstanding indebtedness Note the Indebtedness module is not integrated with the Accounting module When you enter information regarding indebtedness a corresponding transaction is not recorded in the receipts or disbursements Accessing the Indebtedness Section To access the Indebtedness module click on the Indebtedness radio button at the bottom of any module s home screen The Debt Details screen as shown below will appear i CTAS Indebtedness Module OLTO02 Other Long Term Debt Truck 14 400 00 340 04 12 2005 GO T General Obligation Fire Hall 180 000 00 5 250 0412 2004 O2 Tefele4 1 s You can Add Edit or Delef an Indebtedness Record from the Indebtedness main menu screen In addition by clicking on the Reports button you can print an Indebtedness Activity Report or a Schedule 6 Statement of Indebtedness Chapter 19 of this manual Indebtedness Reports describes each report and illustrates how to create and print the two reports Office of the State Auditor ne2012 CTAS User Manual 18 2 Indebtedness Entering a Debt Issued To begin entering Indebtedness click on the Add button on the bottom of the Debt Details screen 2 4 i
4. d date field and enter a new ending date or use the calendar by clicking on the down arrow at the end of the field Click the Search button Indebtedness matching the selected criteria will then be displayed June 2012 Office of the State Auditor CTAS User Manual 18 8 Indebtedness Using the Search Feature continued Another option is to search by Maturity Date w CTAS indebtedness Module yon fe te freerenes h aa a A OLTO02 Other Long Term Debt Truck 14 400 00 radi 04 12 2005 04122012 GO UZ General Obligation Fire Hall 100 000 00 s250 0422007 02 12 2024 To search by maturity date i e Click the Maturity Date radio button on the Debt Details screen The screen will then display the Search by Maturity Date fields e Click on the first date field and enter a new beginning date or use the calendar by clicking on the down arrow at the end of the field e Click on the second date field and enter a new ending date or use the calendar by clicking on the down arrow at the end of the field e Click the Search button e Indebtedness matching the selected criteria will then be displayed Office of the State Auditor ne2012 CTAS User Manual 18 9 Indebtedness Using the Search Feature continued You can also search by Debt Type w CTAS Indebtedness Module General Obligation Revenue Bonds Other Long Term Debt Revenue Bonds OLTOOZ Other Long Term Debt uck short Te
5. f the State Auditor dne2012 CTAS User Manual 18 6 Indebtedness Using the Search Feature In the Indebtedness section you can choose from a number of options to search for Indebtedness The first and default option is to search by All Outstanding w CTAS Indebtedness Module OLTO0Z Other Long Term Debt Truck 14 400 00 7 340 04 12 2005 GO002 General Obligation Fire Hall 160 000 00 5 250 02 12 2007 02 12 2024 Using this option any Indebtedness record that has a balance will be listed To select Indebtedness nat sold e Click on All Outstanding radio button on the Debt Details screen e Click the Search button e The indebtedness records will be displayed Office of the State Auditor ne2012 CTAS User Manual 18 7 Indebtedness Using the Search Feature continued The second option is to search by Issue Date w CTAS Indebtedness Module es Hire E 14 400 00 340 04 12 2005 0212 2074 Other Long Term Debt Truck Fire Hall 150 000 00 5250 Oeflefell 7 OLTOO 2 GOD General Obligation I I I I I I j I I I I l I I To search by issue date 2 e Click on theJssue Date radio button on the Debt Details screen The screen will then display the Search by Issue Date fields Click on the first date fi ld and enter a new beginning date or use the calendar by clicking on the down arrow at the end of the field e Click on the secon
6. nging debt records or entering principal payments When you are finished click the Save and Exit button Office of the State Auditor ne2012 CTAS User Manual 18 5 Indebtedness Deleting a Indebtedness The need to delete a debt record could result if an error was made when the indebtedness was entered To delete a debt record highlight the record on the Debt Details screen and click the Delete Button w CTAS Indebtedness Module Debt Details Search By a 5 All Outstanding C 8 Debt Type Search by Al Outstanding Search C 6 Issue Date C 9 Issue Amount in C 7 Maturity Date a x ID Type Description Issue Amoynt Int Rate Issue Date Final Maturity Date OLTOO2 OtherLong Term Debt Truck 14400 00 7 340 04 12 2005 04 12 2012 GO002 General Obligation Fire Hall 180 000 00 5 250 02 12 2007 02 12 2024 OLTOO1 Other Long Term Debt Town Hall 120 000 00 3 500 03 31 2011 03 31 2026 2 Edit 3 4 Reports Ke Accounting C Payroll C Investments Indebtedness C Accrual fter the delete option is selected the Confirm Debt Delete screen will appear below left Click on the Yes button to delete the Indebtedness e A CTAS screen will appear indicating that the debt record was deleted below right Click the OK button to complete the process Corifirm Debt Delete al Are wou sure pou want to delete this debt Office o
7. rm Debt 0412 2012 GO00 General Obligation special Assessment Bonds 02 12 2024 Tax Increment Bonds To search by debt type Fg e Click the Debt Type radio button on the Debt Details screen The screen will then display the Search by Debt Type fields e Click on the down arrow at the end of the debt type field and select the type of debt ra e Click the Search button e Indebtedness matching the selected criteria will then be displayed Office of the State Auditor ne2012 CTAS User Manual 18 10 Indebtedness Using the Search Feature continued The last option is to search by Issue Amount w CTAS Indebtedness Module 10 000 00 200 000 0 m 4 160 000 00 5 250 02 12 2007 0212 2024 14 400 00 7 340 04 12 2005 04412207 To search by issue amount e Click the Issue Amount radio button on the Debt Details screen The screen will then display the Search by Amount fields Click on the first amount field and enter the lowest amount Uncheck the Exact Amount box to search for indebtedness within a range Click on the second amount field and enter the highest amount Click the Search button Indebtedness matching the selected criteria will then be displayed Office of the State Auditor ne2012
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