Dairydata Routines
Contents
1. Windows Tutorial Table Of Contents Copyrieht nformation IS ae RUA A A AAA O E Oe 2 PRC eTO it ESEE E E EEEE E S EEE E E 2 Table OL Contents 1 A ss 3 Daily Occurrences avis atas a Darke aches e ta Soe 4 Cow Occurrence Section sonnan onone eer 5 CAME ria A dt Pica tw bee lakes AA Aw E AEE 5 Animals Do Not Appear on the List for Calving 6 ESTU ELVIS a eRe o e O aar RD De e 7 PD REU it a dl AT ele ees 7 Divine OU sons tada a et oa Pes a SS da ad 7 ECA ar easy oan A Sarat cl ae O e te O a e 8 Sales Deaths ssa ceca A PRE Ea a Hoe ds Lae Fee eels Hae S 10 PUrchasese Miele AE coi Nun a a a a A oT ee ty 10 Group Change seus tirar io SA nanda psd 10 Movements nta ota spo tener wil wale Deen teeth ool paia ata BIO 10 Milk Recording Section pt E A sos en 11 Daily Total Milk amp Concentrates 0 0 eee eee eee 11 Monthly Occurrences void hho iba ai be ado RAE ba O E Ea hie A Dad 12 Cow Occurrence Secta 12 Mik Quality ii O Cae epee aes qd ne ee ees do ee 12 305 Day Analysis 5 esa en a es a ea EG ee es a 12 Premissa A RARO ate a Ws SEH a Sate 12 Milk Recording Secom as der a ell ote Sie eee att Een atada o aa 13 Herd Milk Analysis Secure dees sesta ap pis etek eden 13 Feed Usage e Seda aarp e Sa A we Ee atc 13 Milk RECOT INS v iia bate ea eed ADA RACE AR baad 14 Standard anre i ts A Ta a Oe ses PAR a ds 14 Randone masa pda o NEO R o A a bo A Oe A SD 15 IMPOR irritar Led Teds O ra2. inability to use quality or performance of such Farmdata software and user manual even if Farmdata Ltd or any such other person or entity has been advised of the possibility of such damages or for any claim by any other party In addition Farmdata Ltd or any other person involved in the creation production or distribution of Farmdata software shall not be liable for any claim by you or any other party for damages arising out of the use inability to use quality or performance of such Farmdata software and user manual based upon principles of contract warranty negligence strict liability for the negligence of Farmdata Ltd or other tort branch of any statutory duty principles of indemnity or contribution the failure of any remedy to achieve its essential purpose or otherwise This does not affect your statutory rights Preface This document describes what has to done to make Dairydata for Windows the Dairy Cow and Youngstock Recording System produced by Farmdata Limited work The system runs on the Windows 95 and above operating system It will not run on Windows 3 1 amp 3 11 Itis intended as a guide and summary to what entries have to made to make the system work keep the records up to date and produce useful management information For more detailed information on using a particular part of the program please refer to the Technical and Reference Manual Related Documents Dairydata Technical and Reference Manual Windows Manual
3. milk record weekly or fortnightly these may be termed weekly or fortnightly occurrences and these routines should be run at these intervals Where herds record less frequently or not at all then these routines which are appropriate should be run monthly particularly the period end routine Cow Occurrence Section Milk Quality Used to enter the Milk Quality Analysis for individual cows at a recording Includes Butterfat Protein Lactose and Somatic Cell Count This may be incorporated into the Import option within the Milk Recording section Where te imported file contains this data this option can be bypassed Can be set to individual items for data entry or all items for simultaneous entry 305 Day Analysis Used to enter the totals and analysis at the end of a lactation Includes 305 Day Yield Butterfat Protein Lactose and Somatic Cell Count Entered from the official lactation certificate This entry should be made after Drying off Premium Slaughter This is entered here under the monthly occurrences as a reminder to make the claim and because at the time of writing only 12 claims can be made in a calendar year Only those cows entered through the sale routine with an eligible Cull Code will be selectable 3 In the Milk Recording Section Herd Milk Analysis Used to record the results of the bulk samples taken from the milk tank rather than individual animals The date of the sample should be entered Entries can b
4. record updated accordingly Once you have filled in all the detail click the Save button The Lactation Section of the cow record will now be updated with the final figures for the previous and the Recording Section of the Cow Record will be Zeroed to start the new lactation If the system is set to Maintain Calf Records in the Links section of the Business Parameters the calf or calves born will automatically be created in the calf section They will be given the location as set in the Links section Animals Do Not Appear on the List for Calving A cow must have a status of Dry Cow In Calf and a heifer must have a status of Served or Positive PD to appear in the list for calving If an animal you wish to calve does not appear on the list their status is not set as one of these Cows may not appear on the list if they have not had a service recorded before they are dried off For example where a bull was running with them and no actual service was recorded on drying off their status would be set as Dry Cow Not in Calf Changing the Status in the Cow record to Dry Cow In Calf will bring them on the list the sire will have to be selected as none is available within the service record You may edit in an appropriate service into the cows record before calving to give a more complete picture in the cow s history They will also not appear of they have not been dried off Change the status in the cow s record to Dry Cow In Calf and ente
5. Dn g A Corrcrrerk Group Group x E In kaba VES5739T36SITE URES SU 36548 WE257 397365 JAS URAS 39365191 WE L57 97H 4997 VE457397365J4E WEES7 397365 996 UES 57597565506 v Ceezt Relresh Restore Eri tap Date The date of the treatment Code The reason for the treatment Select from the list of health codes in maintenance utilities Drug The Drug used in the treatment Select from the list of health codes in maintenance utilities Can be None where no drug is used Rate Use this where a rate given to each animal is to be recorded Quantity Use this where a total quantity is to be recorded against a number of animals This quantity is then divided by the number of animals to work out the dosage per animal Details Change Use this to select the batch of drug you are using and to enter the person if required batch Number MEE A E taa T l Expiry 1542 2003 Beef wilhcrawa 15 days Milk Withdiawal C days Person J ak Cancel Heln New Drug Purchases can be entered by clicking on the button at the end of the Batch number drop down Noromectin Date Bought Tre Quant tu Ann Catz Numos 03251244306 Fsriny 15 12 2003 Ecofi tadamal Mo days Mik Wituiaad 0 days upplis M 5 Ltd Cancel Haf Comment Any free text comment you wish to record Group The group of animals where those treated are located Individual This lists all the animals in the business of th
6. alrydota For Windows Dairy Recording System Routines Manual Version 5 0 Documentation and Software by farmooto Limited 2009 farmooto Limited Copyright Information O 2009 Farmdata Limited Westertown Rothienorman Aberdeenshire AB51 8US The information contained in this manual and the accompanying software program are copyrighted and all rights are reserved by Farmdata Ltd Farmdata Ltd reserve the right to make periodic modifications of this product without the obligation to notify any person or entity of such revision Copying duplicating selling or otherwise distributing any part of this product without the prior written consent of an authorised representative of Farmdata Ltd are prohibited Information contained in this document is subject to change without notice and does not represent a commitment on the part of Farmdata Ltd The software described in this manual is furnished under a license agreement The software may be used or copied only in accordance with the terms of this agreement Limitations of Liability In no event will Farmdata Ltd or any other person involved in the creation production or distribution of the Farmdata software be liable to you on account of any claim for any damages including any lost profits lost savings or other special incidental consequential or exemplary damages including but not limited to any damages assessed against or paid by you to any third party arising out of the use
7. deon behead deen htay 16 Period End ass santas dese ade a book Ges a Wee ahh bode pds ode rt 17 Yield Prediction Section 0 ccc eee eee teen teen nes 17 Monthly PUES 2 2542 ink tus sas Po SEGURA ad eee kee ees 17 Intermediate OCCUIENCES a srnca dera Be td anh eae ORES ek dane Es 18 Recalculat Action Lisa ade dds A elas Doda ne ane Bee AS EE es 18 SUMMA AN Eke aa AAA A ae AY AA ES Ech ae ew Seas 19 OW SO srt corse ri a da di dia eae Nee 19 Calves amp Bull Sissi sita Pact Bret a nao e ds Aia NADU BAS A Del enc Ch a e E A 20 Occurrence Sheet 2 sein dt boo pane tco eira dead ti Bag bg 21 Daily Occurrences Daily occurrences are things which happen in the herd on a day to day basis such as calvings services health treatments sales drying off etc These daily occurrences should be noted as they happen Usually they are noted down and input into the computer on a regular basis an example of a manual recording sheet is attached at the end of this manual This entering may be on a daily weekly or even monthly basis You must however have all these daily occurrences entered into the program before a recording and period end If your recording and period end is on the 5 of April then all the daily occurrences up to the 5 of April should be entered before the recording and period end Leaving the entering to a monthly basis does mean that up to up to date information is only available once a month We would strongly suggest tha
8. e and Grade may also be entered here If they are not they may be entered later in the Sales Return Option In the Culling Routine animals may be Declared for Culling This marks their status as such This is used to identify animals which are to be culled at a later date Purchases Any Purchased animals have to entered into the herd Group Change Where cows are allocated to management groups this is used to transfer them from one group to another This may also be done during the Standard Milk Recording entry routine Movements Used to move animals from one location on the farm to another These are real places on the farm such as fields or sheds rather than management groups 11 In the Milk Recording Section Daily Total Milk amp Concentrates This is used to record the actual amount of milk being produced on the farm each day E Daily Total Milk Dale 1 01 1380 Type Can e 302 3001 onwards Cate Total Mik Tctal Core 13703 2021 2015 00 391 50 Save How Delslc Resort hex Previous Exit Help Select All to see every entry To see only those entries since the last period end select the dated box Click New to add an entry put in the date and enter the milk produced on that date The Concentrate usage on that date may also be entered This is usually the In Parlour concentraes 12 Monthly Occurrences These are termed monthly occurrences because most herds milk record monthly Where herds
9. e made for Butterfat Protein Lactose Somatic Cell Count and Bacterial Count These figures are used in the monthly management reports Feed Usage Only selectable if the Feed Budgeting and Margins is selected in the Links Section of Business Parameters Used to Record the actual feed usage over the period covered The End Date and Milk price for the period can be entered followed by the Each feed used and its quantity and price The feeds are selected from the list stored in Rations Materials section of the Feeding Parameters Prices are taken from this list also but may be changed as required These figures are used in the Feed and Group Margin Report in the Weekly Reports 14 Milk Recording Used to record individual cow milk yields Entries are made in various ways depending on the settings in the Recording section of the Business Parameters There are three methods of recording available Standard Random and importing data from another source This other source may be from the parlour system or other organisations Standard First enter the date of the recording And the quantity of milk produced for these recordings This should include any milk used for calves as well as what went in the tanker This is used to measure the accuracy of the recording by comparing it to the total of the individual cow recordings A Milk Recording Date O 70171980 Tolal Mik Ic Recordirg e All 7 601 650 Dave New De
10. hecked for missing entries or errors These can corrected by editing the entries on the screen If you wish to exit before all entries are made click Save These entries will be retained and then continued later This routine does not record group changes these have to be entered in the occurrences routines 16 Import The settings in Maintenance gt Business Parameters gt Recording gt Region have to be set to suit the type of data being imported First enter the date of the recording And the quantity of milk produced for these recordings This should include any milk used for calves as well as what went in the tanker This is used to measure the accuracy of the recording as above in the Standard Recording Click the Import Button you then need to select the file containing the data and click Open Looe B ERROS El data tvt G vyT ecer Ducunts ly E gt esklop My Ds mens as dy Campate a He same _ ty Netaore Fies y Lope l Fiks Haces Opsrasresdor1r The data will then appear listed in the screen You should Click Save and then Print the list This can be checked for missing entries or errors These can corrected by editing the entries on the screen If you wish to exit before all entries are made click Save These entries will be retained and then continued later This routine does not record group changes these have to be entered in the occurrences routines 17 Pe
11. is type You can then select from the list the animal or animals to be treated by clicking on them to highlight them Select all the animals on the list by clicking Select on the bottom button bar Individuals can then be deselected by clicking on them to take the highlight off 10 Once you have selected the animals to be treated on the date click Save on the bottom button bar The treatment is then added to the animals record and they will be removed from the display To bring all the animals back to the display click Refresh on the bottom button bar To bring back only those animals selected click Restore This is useful where more than one treatment or drug has been given to the same animals possibly on subsequent days Sales Deaths Cows will not leave the Live cow section until the next period end is run after the sale or death entry Where an animal walks off the farm the Sales option should be used Culling Casualty should be used for Deaths or Declaring cows for culling Animals will not appear for Slaughter Premium Claim if disposed of through the Cull Casualty option In the Sales Option a Date of Sale has to be selected This is also the date Off Movement A Cull code has to be selected this is the reason for sale Cull Codes have a Slaughter Premium option defined Only those animals sold with a Cull Code set to Yes for SPS will appear for claim The Destination of the animal also has to be entered Weight Pric
12. lete Import depor Next Frevious Exil Help You then should enter for each cow and heifer in turn the ear number management group and recordings Up to three recordings can be entered in any day Any changes of management group will be recorded in the animal s record Once all the entries have been made you should Save and Print the list This can be checked for missing entries or errors These can corrected by editing the entries on the screen If you wish to exit before all entries are made click Save These entries will be retained and then continued later 15 Random First enter the date of the recording And the quantity of milk produced for these recordings This should include any milk used for calves as well as what went in the tanker This is used to measure the accuracy of the recording as in the standard method E Milk Recording Date im am A sar Total kik PMS Hecarding CarNumoer net 0305 FAME Sava Naw Delete Import Repor Nest Previous Ext Help The recording is split into individual recording periods for example recording 1 may be evening and recording 2 morning The number of milking is set in the Management Group in the Feeding Parameters For recording period 1 enter the cow number and yield for that period Then go to recording 2 and do the same and so on for each milking Once all the entries have been made you should Save and Print the list This can be c
13. m the date of calving to find out which service in the animal s record was the most likely sire The gestation in the Bull s record is also taken into account If the suggested sire is not correct you can select the correct one from the list The ease of calving Select from the list as created in the Maintenance routines Calving codes The first one on the list is entered automatically The first box is for the management tag The second box is for the official ID If there are two or more calves fill in the boxes from top down The Official ID can be read directly from the Passport Application Form with a Bar Code Reader Select the calf s sex from the drop down list Male Female or Bull If 6 there are two or more calves select the sexes in the same order as the calves tags Bull calves should usually be entered as Bull and if they are then castrated this can be entered as an occurrence and the date will show in the animal s record A Bull will not automatically go to the Bull Section It stays in the Calf Section until it is transferred in the Calf Transfer option in the Bull Occurrences Colour The colouring of the animal Stillborn If a calf is stillbom use the check box to indicate this If there is no eartag number entered then no calf record is created the cow s calving record is updated accordingly If an ear number is entered for the stillborn calf the calf is created in the dead calf records and the cow s
14. r the appropriate Drying Off date Simply setting a heifers status to Served will bring her up on the list you will however have to nominate the sire in the calving occurrence Oestrus Service Oestrus simply records that a cow or heifer has been seen bulling but has not been served This will then bring this animal into the action list under Cows Expected Bulling 21 days ahead Service records an actual service in a cows record The first service after a calving will change the cows status from unserved to Served Awaiting PD In the Service Occurrence a date has to be selected a bull nominated and an inseminator selected if appropriate A service occurrence entry will also update the Bull and Inseminator records P D Result Cows will only appear for PD if they have been served since the last calving and have not already had a Positive PD result entered against them In the Occurrence a date has to be selected the result selected The cows with that result can be selected and saved The next result may be selected and those cows selected and saved and so on Entering a PD Occurrence changes the cows status to that which is appropriate Drying Off A Drying Off Occurrence may be entered at any time during the lactation Health Records a treatment against an animal or group of animals Does not necessarily have to include a drug such as foot trimming or injury E Heo LU Treatment Dale RATE RATE Codz wom in see
15. riod End Used to close a period Usually immediately after a milk recording entry and date on the date of the recording It may however be done independently of a recording for example where recordings are infrequent or not done at all Before closing a period all the occurrences should have been entered up to that date The period end routine updates all the statistics for the herd The weekly reports are thus updated Cows sold or culled since the pervious period end are now moved to the Dead Records The Weekly Reports can now be printed with the updated information Yield Prediction Section Monthly Figures These are the figures used in the Dairy Costings Summaries in the Weekly reports An entry each made for each period end The figures are generated by program during the period end based on the herd composition and production at that date Where figures are not available from other entries these can be manually input These may in particular be milk quota and feed cost figures for the period Once these figures have been updated Monthly Management Surveys can be printed 18 Intermediate Occurrences Recalculate Action List This is used between recordings and period ends to bring the action list up to date It may be used for example prior to a Vet visit to get an up to date picture of the cows which need routine inspection It can be run as frequently as desired but there is little point if the occurrences have not been upda
16. t entries should be made on a more regular basis Virtually all of the daily occurrence entry happens in the animal occurrence section DAIRY data Dairy Management System gt The Muunl Farm ble Liites Held Busse METE 13 The Maat Farm 3 Snimal Record 3 Animal Occurrences fe Cow Occurrence ElSarvice Cat Occuncness EIP Rasul a 3 Bul Occunences Ehealth Trectment 3 Milk Recording ElMovomort 3 Yield P edictisr bica Mainlenance ESP mkae Feedng Perem tsr3 Esse Mal EC Casualty 3 Graphics 3 Fescrt SE tema Transfer E wciohing E milk Qualty E Cay ield amp Analysis ES Group Changs 204003 1060040 Calving Applies to both Cows and Heifers in the calf section Calving a heifer in Calf Occurrences will transfer her into the cow section Ear Number Date Calved No of Calves Sire Calving Score Calf s Tags Calf s sex Ear Number Cale Sclved Kan Calves Siit Calving Score Calls T lt gs 0025 JK457857865433 17 04 2033 do se gs Fyn cmo Nomal wae 01245 UK540271 101245 Calls 5 x E emale rown gt E Femal 3 AA Save Exi Help Click on the arrow at the end of the box to drop a pick list of all the animals Click on the one you want Stilharn Enter the date of the calving Click in dot appropriate for the number of calves at this calving The likely sire of the calf is displayed This is calculated back fro
17. te All the daily occurrences should have been entered up to the date you have selected to do the recalculation on Run the Update on your selected date and go the weekly reports and print the new action list 19 Summary Cows Daily Occurrence Entries In Cow Occurrence Section Calving Oestrus Service PD Results Drying Off Health Sales Deaths Purchases Group Change Movement Re tagging In Milk Recording Section Daily Total Milk amp Concentrates Monthly Occurences Generally entered in the following order In Cow Occurrence Section Milk Quality 305 Day Analysis Premium Slaughter Premium Claims After the Period End In Milk Recording Section Herd Milk Analysis Feed Usage Milk Recording Period End In Yield Prediction Section Monthly Figures Intermediate Occurrences Recalculate Action List 20 Calves amp Bulls These occurrence are in most cases exactly the same as the cow occurrences Although there is not the requirement to complete them by a period end it is however advisable to keep them up to date on the same basis as the cow occurrences Daily Occurrences Premium Registering BSPS amp SCPS Calving Must be completed before Milk Recording Oestrus Service PD Results Health Castration Sales Sales Returns Deaths Purchases Movements Weighing 21 Occurrence Sheet Sire E S E O 2 D e 2 z Q en E a os Notes 23
Download Pdf Manuals
Related Search