SELECTEDWORKS USER MANUAL
Contents
1. Identify Your Institution Search For best search results of the 1500 institutions in SelectedWorks exclude generic words like University of and College of from your search query For example if your institution is the University of California Berkeley search simply for Berkeley Start search here Lenox Institute of Water Technolo Find my institution Found 1 institutions Please select one below Lenox Institute of Water Technolog Can tfind your institution IF Skip this step I don t have an institutional affiliation UT SelectedWorks Manual 4 UT SelectedWorks Manual 5 3 Pick Your Academic Field s Select one or more academic fields that apply to your area of study To select multiple fields hold the CTRL key Windows or the Apple key Macintosh while clicking the field names ei Pick Your Academic Field s Academic field s are required to index your site Available Toe eR RR RR Architecture Arts and Humanities Business Education Select Engineering Law Life Sciences Medicine and Health Sciences Physical Sciences and Mathematics Social and Behavioral Sciences 4 Agreement to Terms of Service amp Privacy Policy Click the links for the Terms of Service and Privacy Policy that appears at the bottom of the page and read them before continuing Click the check box to indicate your agreement 5 Build Your Site Now Click the Build Site N2. ee At a Glance EEE Authors m e Top Ten Downloads e Recent Additions Contributors Trace is a University of Tennessee digital archive that showcases and preserves published Submit Items to Trace and unpublished works by faculty departments My Account programs rescarch centers and institutes Pap er of the Day Free online access via Trace makes UT research SelectedWorks An Automated Approach to scholarship and public service easily the Study and Classification discoverable anywhere in the world of Colliding and Interacting Galaxies Steven Alvaro Boada Log into SelectedWorks Establish a SelectedWorks Page What is SelectedWorks 2 If you already have a bepress account log in with your email address and password If you don t have an account click Sign up under Create new account to create your account and sign in 3 If you created a new account you will receive a confirmation email Please click on the link in the email to confirm and activate your account This link will take you directly to the next step in the site build process 4 Access code is scholarship SelectedWorks CED Wwe AY 2 m SANZ Tp My Account Login Create new account You will need to create an account to complete your request It s fast and free Sign up Password Remember me Forget your password New Email Address Please log in and choose Edit Profile on your My Acc
3. button or edit a subject heading by modifying the heading in place 3 Once your list of subject headings is as you would like it click the Save Changes button at the top or bot tom of the screen to save your edits and return to Edit My Site Alternatively by clicking on Assign pa pers to subject headings at this point the system will automatically save your new subject headings and move on to the next step 4 Verify that all papers have a subject heading by clicking Assign papers to subject headings 5 For each paper click the appropriate subject heading s in the list box to the right Hold the Ctrl Windows or Apple Mac key to select multiple subject headings for a document Hold the Ctrl Windows or Apple Mac key while clicking a selected item to deselect it 6 Click Save changes Assign Papers to Subject Headings v Click on Subject Heading to assign paper to it Hold Ctrl windows or apple mac to select more than one Subject Heading for a document Hold Ctrl or apple to unselect a Subject Heading already highlighted YOUR PAPERS ASSIGNED SUBJECTS Examples Even More More Examples Examples A Example More Examples Save Changes Cancel UT SelectedWorks Manual 8 Document Type 1 Select Organize my homepage by document type by clicking the small button next to it in order to have your papers categorized and displayed by their document type Organize my homepage by document type Change the l
4. desired Do ee i Upload Content E Edit My Site View Site Reports Mailings My Editors JE My Account Mailings Overview Our mailing feature enables you ta promote your site and announce your scholarship by sending messages about new content to interested parties such as your colleagues and students New Mail Message Mailing List Select a mail template 0 Subscribers on your mailing list 9 Look at my new SelectedWorks Invite remove Subscribers O Announce new paper s Blank message Create Mail Message UT SelectedWorks Manual 17 Note Before you send out your e mail messages be sure to Invite remove Subscribers by clicking on the Go button and entering the e mail addresses as indicated on the screen shot below INVITE OHE OR MORE EMAIL ADDRESSES Enter email address here gt n invite ane or mare subscribers enter the person s email address here and click Send invitations Note that if Someone has chosen to unsubscribe or if you choose to unsubscribe them fram this mailing list you will not be permitted to invite that person back to the list You can also upload an e mail list using a text file A file saved as a txt format with one row of the e mails Hint Just enter e mails and press enter between each e mail Click browse select the text file and then click send invitations UPLOAD INVITEE E MAIL LIST Upload list here CJ To invite a li
5. L or other wise is permitted in the introductory paragraph 2 Once complete click Save Changes to view your introductory paragraph in the Edit My Site page UT SelectedWorks Manual 7 CATEGORIZE MY WRITINGS By default the papers posted on your site are displayed categorically by their subject heading Alternatively you may elect to have them grouped by document type e g article working paper report Control these options as well as the terms used for the document type or subject headings by clicking the Categorize My Writings button Subject Headings 1 Select Organize my homepage by subject headings by clicking the small button next to it in order to have your papers categorized and displayed by subject heading Categorize My Writings You may display your documents on your homepage by subject headings or by document types Select the corresponding radio button below to set your default display Organize my homepage by subject headings Subject headings allow you to classify your papers with your own unique subject areas example My Subject Headings SUBJECT HEADING amps Assign papers to subject headings 2 Modifying your subject headings Subject headings that have been used by uploaded papers are auto matically displayed You may add new subject headings by clicking New Row and entering a new head ing in the box provided Delete any unwanted subject headings by clicking the corresponding Delete
6. M NIS 12 Upload a A a OO a 12 Provide Tink tothe ES que Cw 12 PUDU 0009 21 8215 218263 01 te eee a Lem 12 PADISE statement UU ka hate cau cow anand 12 If you arranged your writings by Subject headings choose it from the options provided 13 To modify or withdraw documents that are already posted to your site sss 14 1 ND Photo a EdIbADOUE Medus do isale UU EUN E 15 Edit Background IIO ioca qaot pacer dors eite ng eius bn Da texte te No dd edel eue 16 Edit Links Add Relevant LINKS to YOUF qan ruat to e uir dea 16 Updating YOU SILE cuin ies en ede data metui nin ie laata 17 Promote X our VV DER dioni ala E EA E 17 Malline Li SUS E 20 Reports Track Read rship 19 THE SELECTEDWORKS SITE BUILDER GETTING STARTED LOG IN TO YOUR ACCOUNT 1 Go to http trace tennessee edu click the Establish a SelectedWorks Page button in the sidebar EON O O TENNESSEE KNOXVILLE E Tennessee Research and Creative Exchange Search Trace as 7 Browse Research amp Scholarship Chancellor s Professor Carol Tenopir in Selected Works e Colleges Departments Centers amp Institutes SelectedWorks Author Gallery Selected Works of Carol Tencpir e Theses and Dissertations e Journals SS Browse E Collections LE
7. SELECTEDWORKS USER MANUAL TRACE TENNESSEE RESEARCH AND CREATIVE EXCHANGE UNIVERSITY OF TENNESSEE LIBRARIES AUGUST 2012 UT SelectedWorks Manual 1 UT CONTENT SelectedWorks at the University of Tennessee s eeieseesese nennen nennen tete ttn a a 3 The SelectedWorks Ste BUHGGE on t uf ote hakka atkal nata teta ch 4 Gelling started 0 im CO VOUr ACCOUNT aiaiai cna ete eee tiec hi d een etsi 4 Te SESE YOU Ite SH Pss ois ate ratione dide d ee dimmi EL 5 teinte tate nme alba eer re renee mee Eri 5 PICK OHT AGAAEMTE 5 e 6 4 Agreement to Terms of Service amp Privacy Policy reete eere nee tenen retento tente tota stunts 6 S DOO MM M Ma MM ME 6 6 Automatic Population OF GOBLeTE De poit det beso E alata ees 6 eli 8 Edit My Para er ayo 0 euin ancien a EU 8 CAUCE SOFIE My Satta estat essa rad aaa A 8 ULE CG Head ING S deme H M 9 Document Scar C C P 10 SHOW ADStract unda alaalia aaa aaastaks A Mehis 10 Adad toor Mody ids oca 11 To upload new documents dnd et eed t eta brass bad i daki 11 The TOEMAE ol EISE
8. abel of your document types if the default label does not fit your needs example DOCUMENT TYPE CUSTOM LABEL article Articles book book contribution Contributions to Books popular press Popular Press unpublished paper Unpublished Papers presentation Presentations other Other 2 If you would like to reword the label for any of the document types edit the text in the corresponding Cus tom Label field The Custom Label will be displayed as the heading for these documents on your site Only the labels may be changed actual document types cannot be added or deleted 3 Click Save changes Show Abstract Preview Whether you have chosen to display your content by document type or subject area you have an additional option of showing your readers a bit of the abstract in the list of documents on the front page of your site 1 Check this option to display the first two lines of the abstract below the title of each document Click Save Changes Show 2 line abstract preview In order to allow people to get more of a sense of what your document is about you can choose to show a preview of your abstract on the homepage example Save Changes UT SelectedWorks Manual 9 ADD TO OR MODIFY My WRITINGS To upload new documents to your site 1 Click the Upload Content button on your selected works home page 2 Complete the upload form DOCUMENT TYPE Please select your document type AUTHORS Add corporate a
9. e in a descriptive label title and enter the URL as shown in the example If you need to add additional rows click on the New Row button When you are done click on the Save Changes button The links will appear in the side bar of your S Ite pud Website coni 0 DD ese E osi Det osi UT Selected Works Manual 16 UPDATING YOUR SITE When you have finished editing your site click the Update Site button to make your changes public Until your site is updated your changes are only visible in this view If you forget to update your site don t worry we ll do it for you Each night your site is automatically updat ed by the system Please note uploading or revising a paper will automatically queue your site for update Author Home Browse Subjects Browse Article Types Update Site E Edit My Intro Paragraph Tell readers about yourself and provide context for the scholarship you are promoting PROMOTE YOUR WORK To promote yourself and your work be sure to set up automated mailings which will send messages about new content to interested parties such as your colleagues and potential employers To start this feature click on the Mailings button in the menu bar You may add people to your mailing list or they may sign up themselves via the Join My Mailing List form on your site Via the Mailing List page you have the tools to manage the subscribers list and compose and send your own e mail messages as
10. idth height ratio of 0 75 Be sure to click on Save Changes once you are done UT SelectedWorks Manual 15 EDIT MY BACKGROUND INFO You may elaborate on your background by entering information about the following items in the My Back ground screen This information will appear in the sidebar of the pages of your site 1 Add information to any of the following fields e Areas of expertise e Courses or seminars taught If entering a URL for a course begin the URL with http so it appears as a clickable link on your site e Honors and awards received 2 If necessary click New Row to add a new entry for the category Click Delete Row to remove an item 3 Click Save Changes when done My Background Areas of Expertise Courses Course Seminar Name Seminars URL e g http www website com d E ees see d E ees see E E see Honors and Awards Honors and Awards Select Disciplines Available gt Architecture Arts and Humanities Business t Education E Engineering Life Sciences Medicine and Health Sciences t Physical Sciences and Mathematics gt Social and Behavioral Sciences Save Changes Cancel EDIT LINKS ADD RELEVANT LINKS TO YOUR SITE Share your favorite websites with others by entering the links and a brief label to describe them here These links will appear in the sidebar of your site Click the Edit Links button On the next screen typ
11. nter a broken link To customize the suggested citation for the article Click Customize Citation In the Custom Citation box enter the text of the new citation as you would like it to appear To display text in Small Caps highlight the text and press the Small Caps button To display text in Italics high light the text and press the Italic button To include a link highlight the text to link from press the Link button enter the URL to link to remember to include the http and click OK You can also use HTML codes to further customize the appearance of your citation if you wish Click Save Changes when you ve finished customizing the citation When you have finished modifying the article simply click the Return to Edit My Site button Selected Works of lyndsey test elizabeth Author Home Browse Subjects Browse Article Types Next Withdraw Return to Edit Site j Even More The full text of this version of the article is lyndsey test site elizabeth not currently available here ints Customize Citation UT SelectedWorks Manual 13 EDIT My PHOTO EDIT ABOUT ME The Edit About Me allows you to upload a photo resume CV and other background information about yourself This will provide your potential employer or audience with a little more information about your interests experience and affiliations To complete this section click on the Edit About Me button SelectedWorks of lyndsey tes
12. ount page to update your contact information or customize your password UT SelectedWorks Manual 3 1 Select Your Site s URL By default your name in the format firstname lastname is used to identify your site The URL always begins with http works bepress com but the section of the URL used to identify your site can be changed by ed iting the text in the box Only letters numbers and the underscore character may be used however you may not begin your entry with a number SelectedWorks Site Builder Welcome to the bepress SelectedWorks site builder You are just minutes away from having your own site to promote your scholarship Click here to download the SelectedWorks User Guide wW Your Site s URL Choose your URL Unlike everything else on your SelectedWorks site you will not be able to return to edit the URL later so if you don t like Iyndsey elizabeth in the URL below please choose an alternative http works bepress com lyndsey elizabeth The URL is easy to change here now but after you build your site the URL cannot be altered This is the only thing in this setup process that cannot be changed later 2 Identify Your Institution If an institution is associated with your account it will be displayed here Verify the institution is correct and continue on to the next step Otherwise enter your institution s name click Find my institution and select your institution from the options in the list
13. ow button and within a matter of seconds your basic site will be compiled and ready for you to preview At this time your site will also be automatically updated and viewable to the pub lic By checking the box you agree to the SelectedWorks Terms of Service and Privacy Policy Build Site Now Confirmation email will be sent to aphoenixfalling amp aol com J UT SelectedWorks Manual 5 6 Automatic Population of Content After building your site the SelectedWorks Site Builder scans through the thousands of documents in the ResearchNow system and compiles a list of documents that appear to have you as an author If no such documents are found the system will take you to the next step Gratis Paper Population ARTICLES INCLUDA TITLE PUBLICATION A Ware in Waahiagion Cat cmm Envwonmental conomHvs The EPA Under Whitman LE cot y wares pte Sa e Skim through the list to verify that the found documents should appear on your Se lectedWorks site e Click the title of a paper to view it e Uncheck any papers that should not be included e Click Include document s in my selected works site and your site will be instant ly populated with the works that you have selected UT SelectedWorks Manual 6 EDIT YOUR SITE 1 Log in from http works bepress com via the My Account tab in the header 2 Unless you had previously selected the Remember Me Next Time option or we
14. re already logged in you ll be prompted to enter your email address and password and click Log in to proceed 3 Click the Edit My Site button This will take you to a page where you can access all SelectedWorks ed itor tools A Upload Content Edit My Site View Site Reports Mailings SelectedWorks of lyndsey test elizabeth Author Home Browse Subjects Browse Article Types E Edit My Intro Paragraph Tell readers about yourself and provide context for the scholarship you are promoting Categorize My Writings We leave it up to you to decide how to organize your Selected Works Upload Content Upload an article book book contribution popular press unpublished paper presentation or other document here E Collect bepress Content Search all bepress journals series and repositories for papers that may belong to you Books Edit Even More 2012 Edit Example 2012 My Editors My Account KNOXVILLE TENNESSEE RESEARCH amp CREATIVE EXCHANGE L Edit My Photo Enter email here Sign Up F Edit About Me lyndsey test elizabeth University of Tennessee Knoxville Trace GRA Contact Information a Curriculum Vitae PDF KE Edit My Background Info Expertise History EDIT MY INTRO PARAGRAPH Your site s main page can begin with an introduction about your work 1 Click Edit My Intro Paragraph to add your optional introduction No formatting HTM
15. riate option from the menu Upload a file If itis within your copyright agreement to post the full text of the document to a personal web site you have the option of uploading the document from your hard drive Microsoft Word RTF WordPerfect Excel Pow erPoint plain text and PDF files are accepted Word RTF and WordPerfect files will be automatically con verted by the system to PDF files and posted as PDF files When you select this choice to upload a file you ll be presented with a field labeled PDF Microsoft Word Word Perfect RTF PowerPoint or audio file Click the Browse button or Choose File button on some systems locate the file on your hard drive and select it Note the system lists the most commonly used file types but you are able to upload any type of file i e Excel plain text video etc Provide a link to the full text If you don t have the authorization to repost the document you may enter a link to it if it is available else where online Choose this option and a new entry form appears for you to enter the link to the paper be sure to include the leading http for this to appear as a clickable link on your site Publish metadata only Choose this option if you don t plan to upload or link to the document s full text The abstract and citation in formation will still be saved to your site Publisher statement This field appears only when uploading Article Book or Contribution to Book documen
16. served You may use some HTML to format your abstract Please note that the Please look at our other training documents for help on other abstract field only accepts a limited number areas of Trace of tags Find out which HTML tags you may use The format of the abstract is multiple paragraphs as indicated by blank lines FULL TEXT Iwantto upload a file What should know about copyrights 65 provide a link to the full text publish meta data only Link to Full Text www utk edu trace selectedworksquidel Example http www site comvfulltext html UT SelectedWorks Manual 12 Once you are done click on the Upload button By clicking Upload below you agree to the SelectedWorks Terms of Service and Privacy Policy Cancel To modify or withdraw documents that are already posted to your site Click the Edit button that appears to the right of the document in the Edit My Site view To revise the document Click the Revise button The subsequent screen will display a form similar to the Upload form Change only the elements in this form that you would like to modify and click the Save button at the bottom e Towithdraw the document Click the Withdraw button Click Withdraw again when present ed with the confirmation screen and the document will be removed from your site A page will be left behind as a placeholder to notify users that the document has been withdrawn rather than having users encou
17. st of subscriber Click Browse and locate the subscriber list as text file on your hard drive and click Send invitations ASCII text file one address per line UT SelectedWorks Manual 18 After typing your message click on the Send Invitations button If you need to remove subscribers enter their e mail address and click on the Remove button INVITATION E MAIL m ii The following e mail will be sentto those who Invitation from lyndsey test site eliza you wish to invite to join your mailinglist Dear colleague use SelectedWorks to announce my research to a network of interested people Please accept this invitation to join my network You ll get abstracts and links to full text when write something new Please put me on your own announcement list if you have one Send invitations Cancel REMOVE AN ADDRESS Remove an address here 3 A i y To unsubscribe someone enter their email REPORTS TRACK READERSHIP Interested in seeing how many times readers have downloaded your papers Click the Reports link on your Edit My Site page The Reports screen lists the contents of your site in descending alphabetical order along with the date the document was posted and the total number of downloads since that date N A indicates that the download count is not applicable because the full text of the document is not available online OTHER TOOLS FOR PROMOTING READERSHIP RSS Automatic integration wi
18. t elizabeth RUNE TENNESSEE RESEARCH amp Author Hame Browse Subjects Browse Article Types CREATIVE EXCHANGE E Edit My Photo E Edit Intro Paragraph Tell readers about yourself and provide context for the scholarship you are promoting E Categorize My Writings We leave it up to you to decide how to organize your Selected Works E Upload Content Upload an article book book contribution popular press unpublished paper presentation or other document here Collect bepress Content Enter email here sign Up Search all bepress journals series and repositories for papers that may belong to you E Edit About Me Books Edit Even More 2012 University of Tennessee Knoxville Trace GRA Contact Information Edit Example 2012 Curriculum Vitae PDF UT SelectedWorks Manual 14 On the following screen enter as much information as you want to share with your readers About me Mote We cloak your e mail address to prevent spam Full Name lyndsey test elizabeth Institution E Change University of Tennessee Knoxville insistulion Titles and Affiliations mnm Titles and Affiliations Contact Info Curriculum Vitae PDF Existing cv pdf Delete Photo JPEG or GIF Browse Existing photo jpg Delete Note Your resume is required to be in PDF format to upload The ideal photo size is 135px by 180px but if your photo is a different size it should have a w
19. t types As part of some copyright agreements in order for you to post the document at your site the publisher might require a statement about where the article was published In that case enter the specified statement in the Publisher Statement box and it will appear alongside the document on your site UT SelectedWorks Manual 11 If you arranged your writings by Subject headings choose it from the options provided INDEXING CLASSIFICATION Subject headings are specific to your site and Subject Headings allow you to classify and display your papers To select multiple fields hold the Ctrl or Apple key by your own unique subject areas Examples More Examples Create new subject heading for this document pO So that your potential audience can find your stories easily be sure to enter Keywords and an Abstract into the boxes provided You can also choose the format of the abstract from the drop down menu Now you are ready to upload your article Choose either to upload a file or add a link to your article depending on its format p RU TH PUER K iie u Please separate keywords keyword phrases with commas keywords key word sample selectedworks ABSTRACT Only plain text is supported for the abstract Paste or type your abstract fonts and text style changes are not This is a user guide for SelectedWorks This quide should be able to answer most of your questions if read thoroughly pre
20. th bepress aggregation and syndication services ensures rapid dissemination and increased readership of your work Click here for more information on RSS feeds bealert Thousands get notified of new bepress content fitting their requested criteria through bealert a system by which readers may request notification of new content that matches their specific search request Full text Indexing Full text indexing in Google means more readers discover your work UT SelectedWorks Manual 19
21. uthor First Name Middle Last Name Suffix Institution Remove Japhoenixfalling amp ao lyndsey test elizabeth Begin typing CITATION Title PO Publication date Year is required but all other fields are optional Season Month Day Year Journal Volume Issue First Page Last Page To add authors click Add Author to insert a space for a new author and enter the author s email address optional name and institution optional To delete an author click the Delete Author button that is on the same line as the author to be removed To modify information about an author simply edit the information in any of the fields to change it To reorder the authors click the Order menu in the first column to choose the right order UT SelectedWorks Manual 10 You may either copy paste or type your abstract into the box provided Only plain text without any font or style changes is supported in the abstract If you need to include bold or italic text in the abstract you may do so by changing the format of the abstract in the dropdown menu to paragraphs formatted with HTML tags and entering the necessary formatting with HTML tags Tips for entering HTML tags are provided via the Find out which HTML tags you may use link The format of the abstract is The system defaults to expect a single paragraph abstract If your abstract is multiple paragraphs or has HTML codes pick the approp
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