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1. 11 AddINg a WS SOC PUC NN RR T 12 DIS TIOU NG AO AO Urnieta 12 Adding Leave Hours to a TiMesheet oooccnccccncccccnccccnnncnnncononnnnnnnnnnnnnnnnonnnrnnnnnrnnnnnnnnnnnnrnnnnnnnnnrnnnnnnnnanrnnnrnnenanes 13 Viewing a Summary of your TIOUNS essicrsioinscan nicas ninel totes 14 EGO GIOC IMG PODIO MET T D OO ooo ELT 14 anis Entry TIO DILIO aran ion io 15 Adding Time Blocks toa Timesheet l azaseacesseannecsaeseuececansuaenace tase send ode E O coin 15 SUnmeancor O eE E E A EAE EIEE EE dinos 16 Tines ie AAA E REESE O EE O 17 Other Employee Options Available in KPME Time cccccccecccsssseneeeeeeeeeenseeeeeeeeeeeeesseeeeeeeeeooensseeneeseseoonenees 17 Nela qe zi 011 A A eee 17 Viewing the Route LOG ccccsssccccessececeeeseecseseeccsueeecsaueeecseseeeseuseeessaeeeeeeuseeeseaseessageeecseuseeeeseuseeessaseeessageees 18 Ms PAC Cl AN os o re a PO O EE o UM 18 cs e e E E E E E 18 PSOE VC OO NOUNS scarlett aaa 19 POLO WING IMISSCA PING SS ees acct nce CO nds 19 Correcting Employee Time Blocks or Leave HOULS scccccccceeseeeececeueeceeceeueeeccceuauseeeessuaaeeeessaaeeeeeseeseageeeesssaaass 19 o A TO A 19 Employee SUIS SiO NER EE OT EEUU clas 19 Approver and or Processor ApproValS ccccoooonccnccccconcconccononcnnnonnnnnnnnnononncnnnnonnnnrnnnnonnnnrnnnnrnnnnrnnnnonannrnnnnnnncnnnns 19 Timesheets Not Ready for ApproVal ccccocoonccnccccconccnnccnnoncnnncnonanonononnnnconononnnrnnnn
2. submit Sagan blanket approwe chose cancel You must enter a Description at the top of each rule document make sure the Effective Date is what you want as that is date the new rule takes effect verify the Active checkbox is checked and also enter or select values in all required fields Required fields are marked by an asterisk When finished click the Submit button and then click Close to close out of the rule document KPME Time and Attendance User Manual 32 September 201 1 Modifying Existing Rules To modify an existing rule under the Rules column select the rule you want by clicking on the link underlined name of the rule and that opens the rule Lookup screen Enter your search criteria to lookup the rule you want to change and in the Actions column click on the edit link for that rule Department Lunch Rule Lookup 7 create now required field Department UA FMOP aL Work Area vw L2 a LZ Principal Id Job Number L2 Active g Yes c No C Both search clear cancel 2 items found Please refine your search criteria to narrow down your search 2 items retneved displaying all items 1 UA FMOP 11002 min 30 05 02 2011 06 27 2011 01 26 PM Yes LU A amp FMOP 1002 admin 30 05 02 2011 05 31 2011 04 48 PM Yes 2 items retrieved displaying all items 1 Export options CSV Excel XML This opens a Workflow document form showing the Old values on the left The rule form will carry ov
3. ccccccccssssccccessecccseseeecsasscecseuseeecseeecsauseecseuseeessaueeeesaaseeessageeessaueeeesegseeessasenessageees 35 VIEWIA da Work i r Ec 35 Adding a New Work Area Or VAS Katte seta gehen tetas lalo E E AE ora entradas eo De 36 Modifying an existing Work Area Task or Approver eeesssssssssseseseeeeeee nnne nnne nnns 37 INQUINE commen MM T PT 38 Adding Employees to KPME Time coincido 38 mildineP ing sine oj CC esce PC CMT NN 38 Adang a MS AS ln uUa Des 40 Modifying a Time Assignment sseessssssssssssseseseese nennen nennen nnne nnn nnne nnne nnns enar nri sna rines sna nnne nnns nnns 42 Removing a Time ASSIgATmIernE ssec bie dies data re ded asa eruta eiae dai 42 KPME Time and Attendance User Manual 4 September 2011 Introduction to KPME Time and Attendance What is KPME Time KPME Time provides a 24 7 electronic timekeeping system to record hours worked hours in pay status and absent Time in an easy to use always accessible web based interface It handles multiple jobs pay types and pay cycles based on employees active appointments in your department It also calculates all special rates of pay such as overtime shift differential premium and holiday pay In addition the system provides approval routing based on jobs so your designated approvers can view and approve employee timesheets online Why is it used The primary purposes of the timekeeping system are e Elimination of paper bas
4. uali foundatione KPME Time And Attendance User Guide 1 0 September 201 1 The Kuali Foundation Revision History Version Chapter Description Version 1 0 KPME Time and Attendance User Manual 2 September 201 1 Table of Contents Introduction to KPME Time and Attendance eeeeeeeeeeeeeeeeeeeeeeeeeeee e nennen nennen nnn nntnt tnn nina ananas nnn 5 Whati FPME TIMO oca end 5 NINA AA A J P 5 Woo O ca fc 5 NAVI Mi LS cM ETE S c S 5 RON CSS IWO acc c 5 Wok Ara npo AT te ce ra ere ere ee er 6 Recommended System SpecificatiONS oooconccnnncccccononncnnnnnonononnnncnnnonononannnnnnnnnnnnnnnnnnnnnnnnnonannrnnnnnnnnnrnnnnnnennnninns 6 BESA A oO Sr oo A Eu A 6 OOOO IN TO IR VU ur 6 KPME Time User EC T 7 EMPDIOYEe ODIOS E c 8 Timesheets REM 8 Timesheet Creation REM 8 Glock Entry WS e o PP 8 Timesheet Overview and Navigation cccccccccsssssseccceeeeseeeeeeeceeeeeeseueesseeeeeeseeeaseeeeeeeeesseeeeeeeeeeeeessaaaeeeeeeeeseaaas 9 See di o AP m Tm 11 See IG UA ANG OU m
5. Reviewer tabs include e Clock Reviewers can use this tab to clock an employee out if they missed their last clock out e Time Detail Reviewers can use this tab to enter time block adjustments to an employee s timesheet e Leave Accrual Reviewers can use this tab to verify an employee s leave balances and ensure their usage is correct e Person Info Available to all users Displays job assignment and role information for each of the employee s job records e Help Displays information to help employees approvers and reviewers use the system Department Administrator tabs include e Clock Administrators can use this tab to clock an employee out if they missed their last clock out e Time Detail Administrators can use this tab to enter time block adjustments to an employee s timesheet KPME Time and Attendance User Manual 7 September 201 1 e Leave Accrual Administrators can use this tab to verify an employee s leave balances and ensure their usage is correct e Admin They have edit mode for only the department level maintenance and rules pages so they can define attributes associated with employees work areas and departments e Person Info Available to all users Displays job assignment and role information for each of the employee s job records e Help Displays information to help employees approvers and reviewers use the system System Manager tabs include e Clock Administrators can use this tab to clock an employee ou
6. 7 Initiator admin Created 11 31 AM 09 02 21 expand all collapse all required field Document Overview hie Document Overview Description Explanation Organization Document Number Job Maintenance hide New Effective Date Lal E Principal Id Name Job Number Department Name LJ Sal Group A Job Location f A Position Number L 8 Pay Type IF 7 GJ Pay Grade TA Compensation Rate D Standard Hours Primary Indicator Im Active V Notes and Attachments 0 k show K Ad Hoc Recipients b show X p i Route Log k show X submit Swe blanket approve close cancel 3 At top of document under Document Overview enter the document Description 4 Enter the Effective Date on which you wish this hire to be effective 5 Enter the Principal ID of the person you are hiring into this job 6 Enter or select the Department Name 7 Select the Salary Group from the lookup 8 Enter the Job Location 9 Select the Position Number from the lookup 10 Select the Pay Type from the lookup 11 Select the Pay Grade from the lookup 12 Enter the Compensation Rate 13 Enter the Standard Hours If none enter 0 14 If this is the employee s primary job check the Primary Indicator box An employee can only have one primary job 15 Leave Active box checked as the default value
7. Employees either clock in out or manually edit the timesheet to record hours worked in their various Assignments Employees can also enter the leave hours they take during that pay period such as sick or vacation At the end of each pay period the timesheet is submitted by the Employee to an Approver and the Employee can access it up until it is approved Each Approver must then review and approve all hours worked for their specific Work Area along with any leave hours taken Once the Approver has reviewed and approved all of the hours the timesheet is Final and can only be changed at that point by the System Administrator In the example above Daniel s timesheet will route to both John Work Area Cashier and Sally Work Area Warehouse for approval of hours worked in their work area John will be able to see Warehouse hours on Daniel s timesheet but he is not able to add modify delete those hours because he does not have a KPME Time role in that Work Area The same is true for Sally After all approvals are recorded the hours for that employee can be are transferred to your institution s payroll system Recommended System Specifications Note These configurations are current as of the publication of this User Manual Desktop Devices Workstations must run Windows 7 XP or Vista with Internet Explorer version 5 5 Service Pack 2 or newer KPME Time may function with other operating systems and browsers such as Mozilla Firefox but cus
8. KPME Time and Attendance User Manual 39 September 201 1 16 After you ve completed your Job hire document click Submit 17 Click Close to close out of document Adding a Time Assignment You can use the Assignment maintenance document to define the assignment and funding attributes for a given employees job record It allows you to create modify or remove a Time Assignment for an employee An employee can be given one or many assignments and the funding per assignment must total to 10096 Multiple assignments can be used when the employee reports to different Time Approvers or when different accounts should be charged based on the work done The employee records the hours against assignments An assignment is a unique combination of job job number work area and or task 1 Onthe Admin tab under Administrative Activities click on the Assignment link to open the Assignment Lookup page Assignment Lookup Effective Date From Effective Date To Principal Id Jab Number Department Name Work Area Active Show History y search clear Creme new required field cancel 2 Click the Create New button to add a new Assignment which initiates the Assignment document Each Assignment document is divided into three sub sections Document Overview Assignment Maintenance and Assignment Accounts KPME Time and Attendance User Manual 40 September 201 1 1 Doc Nbr 53075 Statu
9. system where the timesheet documents route 1 Click on the Note section to expand it 2 To add the first note click the Add Note button in that section 3 In the Note textbox that appears type a note and click Save Once a note has been added the timesheet displays that note and provides a blank textbox where you can enter and save a new note Note Create Note Author Date Note Action Public John 08 30 2011 a save Attachment Browse View Notes Author Date Note Action Public John 08 30 2011 I was out for doctor appt on 8 25 from 8 am to 10 am edit delete 11 36 AM Doctor appt docx download a m KPME Time and Attendance User Manual 17 September 2011 You can also add an attachment such as a Word Excel or email file to a note 1 Inthe Attachment field just below the Note textbox click the Browse button 2 This opens the Choose File to Upload dialog box where you select the name of a file to upload and click Open 3 Verify the Attachment field shows the selected file is ready to upload then click Save The title of the file you attached will appear next to a download link If you click the download link it allows you or others such as your timesheet Approver to view the attached file Use the Edit or Delete buttons to modify a note or to remove an existing note that you added Viewing the Route Log Click on the Route Log section to open that section and view the approval routing f
10. they verify that the hours worked are correct and recorded for the correct assignment Employee Submission Employees click on the Submit button to route their timesheets and they can continue to enter edits on them up until they are approved by their supervisor After this approval the employee may no longer make any changes to their timesheet Approver and or Processor Approvals Timesheets route from the employee to the Approver using Workflow A department can also set up a second level of approval using the Processor role When you log into the system as an Approver you will see the Approvals tab Here you can see all of the employees you supervise The status of the approval is shown for each timesheet as is a summary of worked hours for each employee KPME Time and Attendance User Manual 19 September 2011 La B Person Info Batch Job Admin Department UA FMOP Search By Select a field Previous 07 25 2011 08 07 2011 Next Switch Pay Calendar Groups IU BW Docume Week Week Total Select LS Name y States Jul 2 Jul 26 Jul 27 Jul 28 Jul 29 Jul 30 Ju 31 Aug 01 Aug O2 Aug O3 Aug 4 Aug 0S Aug 0b oa Action i Hours x a rm x RR P R ds Employee 41084 A R 15 00 0 2 31 0 0 0 17 33 0 0 0 D 19 99 17 33 Approve y Edna Warnings Ha previou clock Warning Total hours entered 1 00 for Accrual Category SCK has information exceeded balance 0 Problem Time Blocks
11. No C Both Show History yes G Na search clear cancel 1 items found Please refine your search criteria to narrow down your search One item retrieved Actions Department Id Work Area Principal Id Job Humber Effective Date Tim tamp Active IP Address View UA FMOP 1902 frank 11 06 20 2011 06 13 2011 12 05 PM Yes 172 16 254 1 One item retrieved 1 Export options CSV Excel XML The rule results show the date and Time that the Clock Location rule was established when it became effective and the department work area and ID of the employee who is required to clock at the IP Address listed in the rule The KPME Time system provides the following rules that you may be able to view if applicable for your department Departmental Rules Clock Location Department Lunch Deduction Time Collection clock entry vs manual entry Shift Differential System Rules System Lunch Grace Period Daily Overtime Weekly Overtime The rules that impact the Departments are discussed in more detail in the administrative section of this manual Viewing Administrative Activities You can use the Work Area Maintenance Lookup to view information about the work areas in your department To view your work area information click the Work Area Maintenance link under the Administrative Activities column to open the Work Area Maintenance Lookup The results of a search on this lookup screen will show you the Department a Description of that work a
12. allow you to customize the system to work in the most productive fashion for your department Establishing Business Rules for your Work Areas is an important part of configuring KPME Time for use in your department If used correctly business rules can help make everyone s job easier and make KPME Time reflect your departmental policies and procedures Each departmental rule is briefly described below Clock Location Rule Allows you to specify if employees should be clocking in and out from a particular computer identified by that computer s IP address Department Lunch Deduction Rule Determines if you will use a default lunch deduction It also allows you to set a maximum number of minutes for an employee s lunch and that value usually 30 minutes or 60 minutes is deducted from the employee s clocked hours Time Collection Rule Determines whether your employees will record their work hours by clocking in and out Clock Entry or by adding hours manually to their timesheet Manual Entry Note that your Department may have requirements indicating which employee types must use which method How Rules Work Most rules such as Lunch Rules and the Clock Location rule will not prevent your employees from using KPME Time in any way They are intended to establish limits which will generate exceptions when those limits are exceeded For instance let s say you set a Clock Location rule requiring the employees under Work Area 1002 to clock in on a
13. and click Add ii To add a Time block or a block of leave hours click on a day complete the fields on the Add Time Blocks screen and click Add KPME Time and Attendance User Manual 21 September 201 1 ii To delete a Time block or a block of leave hours click on the red X in the right corner of the block b When finished click Return in the header to return to your Approvals tab c Repeat this step step 4 for each timesheet you need to adjust 5 To mark a timesheet in your action list for approval click the Select box for that timesheet You can select more than once timesheet in your Action List to approve 6 To mark all timesheets in your Action List for approval use the select all checkbox at the top of the Select column 6 To take the approval action click the Approve button at the bottom of the Action List This completes the approval and removes all selected timesheets from your Action List and updates the Status field to show F for final When finished approving your timesheets you can logout Timesheets Not Ready for Approval Some timesheets may have problems that prevent them from being approved In this case the Approver should make needed corrections to the timesheet before approving it For some departments this is the only approval and it verifies that it is okay to pay employees for the hours worked and the timesheet becomes Final Timesheets with problems will not appear with an approva
14. are d fran fran 39964 e 16 00 0 0 0 0 0 0 16 00 3 00 3 00 9 00 9 00 5 00 0 o 61 00 locked out din b Notes Created Creator Dat Content h On xem 29 00 0 1300 2 3 233 2 33 0 NIS 79 Apoo MO 10039 2011 08 1 was out for doctor appt on 8 5 from 8 am to 10 am 30 infa 11 36 21 0 Doe john 42728 hi 0 00 15 00 0 0 0 0 15 00 0 0 0 o 12 50 0 12501 27 50 Approve lo previous 5 clock ormation e Serv Desk 50 000000 Red OUA 0 00 0 00 15 00 0 00 0 00 0 00 O00 15 00 0 00 0 00 0 00 0 0 FMOP 2 50 0 00 12 50 4 50 Approve Note This illustration presents all the options available on your Approvals tab and is intended only to demonstrate those options Please note you will only be able to open and view one set of timesheet Notes or Warnings at a Time The letters located next to each option below are used to show that option on the illustration Let s look s at the options available to you in the Approvals tab You can A Select the Department you want to view from the dropdown list at the top if you approve timesheets for more than one department B Click the Previous or Next buttons when present to view the previous or next timesheet for your set of employees C Click on the employee name to open the Person Info tab for that employee D Click on the plus sign next to the employee s name to open a section that shows you the hours recorded under each Assignmen
15. are recorded by entering blocks of time manually into the timesheet After logging in the timesheet opens on the Time Detail tab KPME Time and Attendance User Manual 8 September 201 1 Manual Entry assignments do not appear on the Clock Tab If your only time assignment is a Manual Entry assignment you will not see the Clock Tab on your timesheet Timesheet Overview and Navigation Let s look at a sample timesheet If you are an employee with a Clock Entry assignment your timesheet will open on the Clock tab so you can easily clock in and out You can also see and access the Time Detail tab Leave Accrual tab and Person Info tab If you are an employee who also approves timesheets you will see the Approvals tab To move to the any other tab on the timesheet just click on that tab Navigation tabs uali TIME en Employee Mame Public John Employee Id 987654321 Document ld 49148 Clock Time Detail Leave Accrual Approvals Person Info Clock Current Time 02 28 46 pm Work Status Clocked out since Thu August 25 2011 15 27 49 Eastern Daylight Time Clock Assignment select an assignment Missed Punch Distribute Time Blocks Mote All timesheets display a Document Header in the top right corner that includes basic information such as your Employee Name Employee Id and the Document Id number of your timesheet This area also includes a Logout link that you will use to log out of the sy
16. coded so you can see the Time blocks and hours that you have accumulated under each assignment There are Previous and Next arrow buttons located next to the calendar date that allow you to view your previous and next timesheet as available Previous and Next Timesheet buttons Navigation tabs Document Header uali a ua i TIME Employee Name Public John Employee ld 987654321 Document Id 49148 Clock Leave Accrual Approvals Person Info o Jul 2011 Aug 2011 o Sun Mon Tue Wed Thu Fri Sat 24 25 26 27 28 25 30 Lab x Lab x 06 00 AM 03 00 PM 06 00 AM 03 00 PM Time RGH 9 00 hours RGH 4 00 hours Blocks OVT 5 00 hours Lab x 07 00 AM 04 00 PM Lab Lab x 07 00 AM 04 00 PPM 07 00 AM 04 00 PM RGH 9 00 hours RGH 9 00 hours RGH 9 00 hours Bus Office x 02 31 PM 00 31 PM ROH 0 00 hours OT 0 00 hours Summary 07 25 01 28 07 77 07 28 07 29 07 30 Weeki 07 31 08 01 08 02 08 03 08 04 08 05 08 06 Week2 PeriodTotal Worked Hours 16 00 0 00 0 00 0 00 000 0 00 16 00 08 00 9 00 9 00 900 9 00 39 00 0 00 45 00 61 00 Regular Hours Cust Serv Desk 516 00 Acd 0 VA FADP Bus Office 518 00 Rcd 1 BL CHEM Lab 18 00 Red 1 BL CHEM 4 0 EN summary Regular Hours Overtime Hours Bus Office 518 00 Red 1 BL CHEM Lab 518 00 Rcd 1 BL CHEM Overtime Hours Route Log Wote Note and Route Log sections Below the calendar is a Summary section that sh
17. day entry just opens the Add Time Blocks screen with the date range showing as the same day If you work an overnight shift you can use this drag and drop method to select your two days But make sure you uncheck the Apply Time to each day checkbox p lt uall TIME Add time blocks gt Employee Name Ni Employee Id Nu All form fields are required Document Id 4 a lt crual Approvals Person Info Date range 08 22 2011 L 08 26 2011 L3 Assignment select an assignment Earn code select an assignment first E Sun Mon 5 In Out Apply time to each day Add Cancel F As 3 Verify the Date Range is correct e You can also use the calendar icon to pop up a calendar and manually change each of the dates you selected For example you could change the dates to be 08 23 2011 to 08 24 2011 4 Select the Assignment for the Time block you are adding If you only have one assignment it will already be selected A Time Assignment is a unique combination of your Job Job Number Work Area and Task and is used to record the hours that you work 5 Select the appropriate Earn Code The regular pay earn code is always at the top of the earnings list the fields on this 6 You can enter Time blocks for hours you have worked hours of leave Time or for fixed dollar amounts e f your entry is to add a Time block for hours you have worked a Inthe In box enter the Time you started wo
18. entering a new version of the rule with the same effective date as the current one Each rule also contains an active flag If you just want to undo a rule establish a new version of it with this active flag unchecked This new inactive rule will take precedence effectively removing the former rule KPME Time and Attendance User Manual 33 September 201 1 Clock Location Rule Use this rule to specify that you want a particular group of employees to clock in and out from a specific location To do this you specify the IP Address of the computer on which you want these clock actions to occur If clock actions are entered at other machines this rule will generate warnings on the timesheet Note This rule does not apply to employees who manually add hours to their timesheet 1 On Admin tab click on Clock Location Rule link 2 Onthe Clock Location Rule Lookup enter your search criteria Department ID Work Area Principal ID and employee Job Number Other lookup parameters include Effective Date From and Effective Date To Remember you can use the 96 symbol in the Work Area Principal ID and Job Number fields as a wildcard value to indicate ALL Click Create New to add a new rule or edit to modify an existing rule Enter the document Description Enter the Effective Date on which you wish this rule to take effect Enter the Department ld for your department Enter a specific Work Area or enter 96 as a wildcard value to indica
19. here as initiated by the employee though the KPME Time system initiates them on behalf of the employee Timesheets are completed and submitted by the employee for approval at the end of the pay period e he Pending Action Requests section shows who still needs to take action on the document It is possible that multiple requests exist at the same Time This situation will occur if the employee has multiple KPME Time Assignments with different Approvers e The Future Action Requests section shows who will need to take future action on the document More Options for Approvers This section discusses other options that KPME Time provides for Approvers Reviewers and Administrators which were not discussed in the previous sections of this manual It also includes a brief review of how to view the timekeeping rules set up for your department Using Inquiry Pages KPME Time provides three Inquiry screens that are useful tools for looking at the Time Blocks recorded on a timesheet the clock transactions logged for an employee or the missed clock punches for an employee Time Block Inquiry Reviewers Approvers and Department Administrators who have employees in KPME Time can use the Time Block Inquiry lookup screen to view the Time blocks recorded on a particular timesheet or for a specific employee Note Time Blocks are never deleted from the system they are just inactivated KPME Time and Attendance User Manual 23 September 201 1 Tim
20. rule limits to apply to the identified group The identification criteria used listed from most general to most specific are Department The Department ID such as PARK or BL CHEM Work Area The ID number for a particular Work Area and used to identify a group of employees within a department Principal ID The ID number that uniquely identifies a specific employee Job Number The identifying number for an employee s job Employees with multiple jobs will have multiple Job Numbers You can only specify a Job Number if you have also specified an employee s Principal ID Rules established using more specific criteria override those using less specific criteria Below is an example of different versions of the same rule using different identification criteria The 96 symbol is a wildcard symbol that is used in rules to indicate a selection of ALL We ve numbered the rules so they can be identified and discussed below The rule criteria itself is unimportant to understanding the hierarchy so the criteria has been abstracted to simple values of X Y or Z Example Department ID Work Area Principal ID Job Number Rule Criteria 1 BA BA BKST p d m Rule 1 indicates that all employees in the Department BA BKST follow rule X The 96 symbols in all the other identification criteria fields indicate that all Work Areas employee IDs and associated employee records apply this version of the rule If you wa
21. your particular department Using the Show History and Active radio buttons When a rule row is edited the system adds an inactive row for that rule with the same effective date as the new row being edited added This will inactivate the old values and the new values will be in place as of the effective date A key is established which then allows the search to know which rows are prior edited rows vs new rows Show History The purpose of this radio button on a rule or maintenance lookup screen is to allow you to see the highest effective dated row only for a record or the entire history of a record If Show History No The results will be the highest effective dated row as of the system date and any future rows If Show History Yes The results will be all rows in the database for the values entered KPME Time and Attendance User Manual 27 September 201 1 Active The purpose of this radio button is to allow you to filter rows based on their active status To find the row which is in effect as of today search for active Both show history No In the example below for the Clock Location Rule we entered a Department ID and clicked Search This found the active rules established for our department Clock Location Rule Lookup 7 create new required field Department Id I4 FMOP a LZ Work Area y Ll Principal Id a LZ Job Number vw LZ Effective Date From E Effective Date To BG Active yes C
22. your work area document click Submit 8 Click Close to close out of document 2290p Modifying an existing Work Area Task or Approver Use the Work Area maintenance document to modify an existing Work Area the Tasks under that Work Area or the Approvers you have assigned to approve timesheets for that Work Area To modify an existing Work Area Tasks under that Work Area or the Approvers for that Work Area 1 On Admin tab click on WorkArea Maintenance link 2 Onthe Work Area Maintenance Lookup enter your search criteria 3 Inthe search results click edit to modify an existing Work Area KPME Time and Attendance User Manual 37 September 201 1 4 Modify the appropriate fields in the Work Area Maintenance sub section Be sure to enter a document Description and to check the Effective Date Leave Active box checked as the default value unless you want to inactivate this Work Area 5 You can add or modify Tasks for this Work Area a To add a New Task go to the blank fields at the top left of the Tasks sub section and enter values in all required fields then click Add The system will then assign a new Task number b To modify an existing Task change the appropriate fields for that Task under the New section on the right side of the Tasks sub section To inactivate that Task uncheck the Active box 6 Inthe Roles sub section you can add new Approvers or modify the role of existing A
23. 10 00 Red 0 UA TREA 2011 09 12 15 36 07 0 2011 09 12 16 00 32 0 0 41 All form fields are required Count Assignment Begin Date Begin Time End Date End Time Hours Action 1 WA 1 10 00 Red 0 UA TREA y 09 12 2011 03 36 PM 09 12 2011 3 0 41 2 WA1 10 00 Rcd 0 UA TREA 09 12 2011 3 09 12 2001 04 00PM 3 0 41 Add Total Hours 0 41 Save Cancel 4 When finished click Save Adding Leave Hours to a Timesheet Any Clock Entry or Manual Entry employee who qualifies for Leave Hours such as paid Time off or sick pay will use the Time Detail tab to enter those hours This requires that you enter the number of hours to track your usage Once the appropriate benefit earn code is selected the Add Time blocks entry box will hide the In Out fields and display an Hours input field To add benefit leave hours to your timesheet 1 Loginto KPME Time and go to the Time Detail tab KPME Time and Attendance User Manual 13 September 201 1 2 Onthe pay period calendar of your timesheet select the day or days to add e To add leave hours for a single day click on the day you want to add e To add leave hours for multiple days such as Monday through Friday just click on Monday while holding down your mouse button and quickly drag the cursor over to Friday then release it Add time blocks x All form fields are required i Date range 08 23 2011 Fs 08 23 2011 s Assignment Bus Office 25 00 Red 1 BL CHEM E Earn cod
24. Task IP Address Clock Action Job Number User Principal ID Clock Timestamp Clock Timestamp Time zone and Missed Punch Document ID Missed Punch Inquiry Reviewers Approvers and Department Administrators who have Clock Entry employees can use the Missed Punch Inquiry lookup screen to find Missed Punch documents that were submitted by employees to report missed clock in s or clock outs TD required field detailed search superuser search clear saved searches Document Lookup 7 Searches Type MissedPunchDocumentT A Initiator A Document Notification Id m 5 Date Created From a Date Created To En Name this search optional search clear To perform a Missed Punch Inquiry follow these steps 1 Inthe Inquires column click the Missed Punch Inquiry link 2 Enter the Document ID of the Missed Punch document that was submitted by the employee You can also search for these documents by Initiator user name of the employee or by date range in the Date KPME Time and Attendance User Manual 26 September 201 1 Created From and Date Created To fields HINT You can use the lookup button v next to the Initiator field to search for a specific employee 3 Click Search This will find any Missed Punch Document that meets your search criteria 1 items found Please refine your search criteria to narrow down your search One item retrieved Type Title Route Status Initiator D
25. The Current Time field shows you the current clock Time The Work Status field shows you the last clock action you recorded on your timesheet It shows your last action clocked in clocked out and the date and Time of that action A Time Assignment is a unique combination of your Job Job Number Work Area and Task and is used to record the hours that you work The Clock Assignment field will show you a list of your current assignments so you can select the specific Assignment you are going to clock in on If you only have one assignment or are already clocked in there won t be an assignment dropdown The Clock In and Clock out buttons allow you to clock in or out The Missed Punch button allows you to submit a missed punch if you forgot to clock in or clock out The Distribute Time Blocks button allows you to clock in and out of a single assignment and then distribute hours at the end of the day to multiple assignments The Note section allows you to add a Note on your timesheet Clocking In and Out To clock in 1 2 3 Log into KPME Time Timesheet opens on the Clock tab In the Clock Assignment field select an Assignment If you only have one assignment it will already be selected Click on Clock In button Work Status will show you are clocked in KPME Time and Attendance User Manual 11 September 2011 To clock out log into KPME Time and click on Clock Out button Work Status will show you are cloc
26. ate Created Route Log Missed Punch Document Missed Punch Document ENROUTE Punch Missed 05 30 2011 09 00 AM a Export options CSV spreadsheet XML The information displayed includes the Document Notification ID Document Type Title Route Status Initiator Date Created and Route Log 4 Click on the underlined Document Notification ID number to open the Missed Punch Document and view the date time and clock action that the employee missed Doc Nbr 57131 Status ENROLTE Missed Punch Document 7 Initiator missedpunch Created 09 00 AM 09 30 2011 expand all collapse all Document Overview hide Description forgot to clock in gt Explanation Organization Document Number Missed Punch hide L Timesheet Doc Id 57084 Principal Id 10060 Assignment WA113 Programmer 15 00 Red MP PROG Clock Action Clock In Action Date 05 30 2011 Action Time 08 30 4M Notes and Attachments 0 b show A Route Log k show LL reload close Click Close to close the Missed Punch Document and return to your search results Viewing Timekeeping Rules If you are an Approver you will have the ability to view the rules established for your department All Rule maintenance screens will take you to a rule lookup screen You can enter search criteria or simply click Search to view existing rules It s recommended that you enter the Department ID in the search criteria if you wish to see all the rules for
27. e SCK Sick Ba Hours 8 7 Apply time to each day Add Cancel F A 3 Select the correct leave Earn Code such as sick or vacation 4 n the Hours field enter the number of hours you are taking Roll your cursor over the Question Mark icon to view a list of supported entries in this field 5 If you selected a range of dates make sure the Apply Time to each day checkbox is checked so the hours you entered are applied to each day 6 Click Add and verify the leave block s are correct on your timesheet 13 Cust Serv Desk x SCK 8 00 hours To modify a leave block click on the underlined Assignment name in the example above you would click on Cust Serv Desk This reopens the Add Time Blocks pop up and you can modify the Date Range Assignment leave Earn Code and the amount of Hours you entered When finished click Add To delete a leave block click on the red X in the right corner of the leave block When asked to confirm the deletion click OK to delete it Viewing a Summary of your Hours To view a summary of the hours that you have recorded go to the Time Detail tab and look at the Summary section located below your pay period calendar This section shows you the total Worked Hours for each day along with a breakdown of the hours your worked by assignment day and by earn code regular vacation sick overtime shift etc It also provides you with a Weekly and Period Total For a m
28. e is available 24 hours 7 days a week and 365 days a year for employees to record hours worked and for approvers to process timesheet approvals How does it work KPME Time is a web based application and can be accessed from any network connected device with a web browser Employees will log into the KPME Time central portal which provides access to timesheets for either clock entry or manual entry of hours worked A department must first create Work Areas in KPME Time to control the Approval Routing of the timesheet and to set up Assignments that the employee uses to record work hours KPME Time also allows for further definition of Work Areas called Tasks Tasks are optional sub divisions of Work Areas and allow departments to keep track of the hours an employee works on a particular project KPME Time and Attendance User Manual 5 September 2011 Work Area Example Organization DP BOOK Organization DP BOOK Work Area Cashier Work Area Warehouse Approver Approver John Doe Sally Farnsworth Employees Employees Daniel Smith Ray Johnson Ramona Sinclair Daniel Smith The above example shows one Organization with two different Work Areas in KPME Time Notice that one employee Daniel Smith works in both Work Areas When employees are associated with a KPME Time Work Area it appears as an Assignment on their timesheet Employees can have many different Assignments and can even have multiple Assignments associated with the same job
29. eBlock Lookup 7 required field Document Id A L7 User Principal Id Document Status a LZ Pay Begin Date From 25 Pay Begin Date To ra a Y Pay End Date From 3ES Pay End Date To 7538 E search clear cancel To perform a Time Block Inquiry follow these steps 1 In the Inquiries column click the Time Block Inquiry link 2 Enter the Document ID of the timesheet you wish to see to view the Time Blocks entered on that particular timesheet e You can also search by other criteria including the User s Principal ld the Document Status and the Pay Begin and Pay End dates 3 Click Search The result of this search is displayed in a tabular format and includes Document ID User Principal ID Earn Code Begin Time and End Time 34 items retrieved displaying all items 1 Document Id r Principal Earn Code Begin Time Tim 42121 10039 RGH 08 03 2011 05 03 PM 08 03 2011 05 20 PM 42121 10039 ARGH 08 03 2011 05 20 PM 08 03 2011 05 28 PM 42121 10039 RGH 08 04 2011 12 00 AM 08 04 2011 10 26 AM 42121 10039 IECS 08 03 2011 05 30 PM 08 04 2011 12 00 AM 42121 10039 ECS 08 04 2011 12 00 AM 08 04 2011 12 00 AM If you click on the underlined Document ld in the results it opens a full description of that Time block so you can see the Job Number Work Area Earn Code Hours or Amount etc along with a confirmation indicating whether or not the entry was logged by the clock TimeBlock Inquiry expand al
30. ed departmental or outsourced systems e Provide for appropriate approval routing based on jobs and labor distribution e Provide for consistent application of an department s policy as well as state and federal labor laws e Provide for easy auditing of records and reports Timekeeping data can also be used to generate relevant reports that are useful for tasks such as labor budgeting Who uses it e Employees use the system to record the hours they work The system supports hourly and flat rate employees which allow it to handle uncommon pay conditions Employees also use KPME Time to record leave balance usage such as days off when sick or on vacation e Approvers use KPME Time to review modify and approve the hours their employees have recorded They can also view the rules lunch deduction shift rules etc set up for their department e Reviewers are KPME Time users who have the same view and edit timesheet options as Approvers but are unable to approve timesheets e Department Administrators are able to access the administrative functions in KPME Time allowing them to create Work Areas add approvers for approval routing and change the rules in their department e System Managers are able to access all timesheets administrative and system functions and provide support to answer questions or assist users e View Only users are granted access to view but not modify timesheets for a given department When is it used KPME Tim
31. ents a document in the Kuali Rice Workflow system a routing and approval engine used to manage who can view and take actions on a particular timesheet Timesheet Creation Employees with active KPME Time assignments during the pay period will have timesheets created automatically the Friday before the next pay period begins or when the batch job is scheduled The batch job can be run nightly If an employee is missing a timesheet one may need to be created by the System Manager who can use the timesheet Create maintenance document to do so Please contact your Department Administrator or System Manager and include the employee s Principal ID number in the request Clock Entry vs Manual Entry There are two methods an employee may use to record regular hours 1 Clock Entry is used when capturing exact in and out times After logging in the timesheet opens on the Clock Tab This tab includes a clock section with a dropdown list of active Clock Assignments and one selects the appropriate assignment to clock in or out Clock buttons that may be visible here include Clock In or Clock Out Missed Punch and Distribute Time Blocks Only assignments where you must clock in and out will show up in the Clock Assignment dropdown If you also have Manual Entry assignments you will need to click on the Time Detail tab to manually enter those work hours see Manual Entry below 2 Manual Entry is used when clocking is not required and the hours worked
32. er the existing values into a section called New on the right side of the form and you use those fields to modify the current values Fields requiring values are marked by an asterisk expand all collapse all required held Document Overview hide A 1 Document Overview Description Explanation Organization Document Number hi Clock Location Rule Maintenance hide L Old New Effective Date 06 20 2011 Effective Date 06 20 2011 Ea Department Id UA FMOP Department Id UA FMOP a LZ Work Area 1002 Work Area 1002 SL Principal Id frank Principal Id frank 4 LZ Job Number 11 Job Number 11 L2 Active Yes Active LZ IP Address 172 16 254 1 IP Address 172 16254 1 Notes and Attachments 0 k show Ad Hoc Recipients b show M Route Log show a eee he Nees subrrut Saver blanket approve chose cancel You must enter a Description at the top of each rule document make sure the Effective Date is what you want as that is the date the modified rule takes effect and then update the values in any fields you need to change Make sure all the required fields are completed and the Active box is checked unless you are inactivating this rule When finished click the Submit button and then click Close to close out of the rule document Note To get rid of a rule you don t want add a new rule that supersedes it with a more recent effective date or by
33. ewer roles to review approve timesheets for those Work Areas Viewing a Work Area To view the details for a Work Area 1 On Aamin tab click on WorkArea Maintenance link 2 Onthe Work Area Maintenance Lookup enter your search criteria Department ID Work Area Description Effective Date From or Effective Date To Remember you can use the 95 symbol in the fields as a wildcard value to indicate ALL Click Search to find any existing rules 3 Inthe search results click view to view the details for that Work Area KPME Time and Attendance User Manual 35 September 201 1 WorkArea Lookup 7 creabe new required field Department BL CHEM yO WorkArea Description Effective Date From 1169 Effective Date To TE ye Active ves C No C Both m m Show History ves No search chear cancel 3 items found Please refine your search cnteria to narrow down your search 3 items retrieved displaying all items 1 CHEM 1003 Lab QVT 01 01 2011 Yes No CHEM 1004 Bus Office OWT 01 01 2011 Yes No aL HEM 1031 Academic Ady OVT 4 01 2011 Yes Mo 3 items retreved displaying all terms 1 Export options CSV Excel XML Adding a new Work Area or Task Work Area numbers are unique and assigned by the system When creating a new work area the WA description is important because that is what the employee sees when choosing the assignment to clock into The Approver role is assigned on the Work Area mai
34. ey exist will appear in a row below your regular hours Additional pay hours such as shift rates or premiums will appear in rows above or below that KPME Time and Attendance User Manual 16 September 201 1 Timesheet Errors If there are any timesheet errors the Add Time Block or the Time Detail tab will identify the entry involved by highlighting that field in red and or displaying an error message in red text Corrective action should be taken to fix the fields highlighted or listed in the error message Some entries such as using sick Time in excess of available balance will issue a warning If there are only warnings the timesheet will advance for approval but your Approver will see that a warning exists on your timesheet The following is an example of a timesheet warning o Aug 2011 Sep 2011 Warning Total hours entered 1 00 for Accrual Category SCK has exceeded balance 0 Problem Time Blocks are Earn code SCK Hours 1 00 on Date 08 23 2011 Thu Fri 26 27 Sun Mon 08 00 AM 10 00 AM RGH 2 00 hours Other Employee Options Available in KPME Time Adding a Note Anyone with access to a timesheet employee approver reviewer or administrator can enter a note in the Note section To add the first note click add notes and the notes entry page will appear You can also attach documents and images as desired Be sure to click save on the notes line to save your note Notes are saved in the Workflow
35. firm the deletion click OK to delete it You can continue to edit your timesheet until it is approved by your supervisor If you have any questions about the Assignments or Earn Codes you should use please see your supervisor Summary of Hours The Summary is a view only section on your timesheet that shows the total Worked Hours for each day along with a breakdown of the hours worked by assignment day and by earn code regular vacation sick overtime shift etc It also provides a Weekly and Period Total Summary 07 25 07 28 07 27 07 28 07 29 07 30 Week 07 31 08 01 08 02 08 03 08 04 08 05 08 06 Week2 Period Total Worked Hours 16 00 0 00 0 00 0 00 000 0 00 16 00 0 00 9 00 9 00 9 00 9 00 9 00 0 00 45 00 61 00 Regular Hours Cust Serv Desk 16 00 Red 0 UA FMOP 16 00 16 00 Bus Office 518 00 Red 1 BL CHEM Lab 18 00 Red 1 E 9 00 9 00 9 00 9 00 4 00 00 16 00 9 00 9 00 9 00 9 00 4 00 40 00 88 00 Regular Hours Overtime Hours Bus Office 18 00 Red 1 BL CHEM Lab 18 00 Rcd 1 BL CHEM Overtime Hours 5 00 5 00 5 00 An earn code is a classification of earning that represents regular hours worked or special type of earning like sick Time shift or premium pay Regular hours that contribute toward weekly overtime eligibility are totaled and displayed Sick or Vacation hours will also appear in separate rows Overtime or Compensatory hours if th
36. he Action Time of your missed punch Click Submit to submit the information to your timesheet purs oes Distributing Work Hours You can clock in and out of a single assignment and then click on the Distribute Time Blocks button to distribute hours at the end of the day to multiple assignments This opens the Time Blocks to Distribute screen where you select the Time block you want to edit 1 From the Clock tab click on Distribute Time Blocks This opens the Time Blocks to Distribute screen KPME Time and Attendance User Manual 12 September 201 1 Lr OCumentuii FALOL Clock Time Detail Leave Accrual Approvals Person Info o 09 04 2011 09 18 2011 Time Blocks to Distribute Assignment Begin Date Time End Date Time Hours Action WA 1 510 00 Red 0 UA TREA 2011 09 12 14 37 37 0 2011 09 12 14 37 40 0 0 00 Edit WA 1 510 00 Red 0 UA TREA 2011 09 12 14 37 52 0 2011 09 12 14 58 29 0 0 34 Edit WA 1 10 00 Rcd 0 UA TREA 2011 09 12 15 36 07 0 2011 09 12 16 00 32 0 0 41 Edit Close 2 Select the Time block you want to distribute and click Edit 3 This opens the Distribute Hours screen and shows your selected Time block where you can modify either the Begin Time or the End Time in the blank fields on the screen or assign the hours to another assignment by selecting that assignment in the Assignment field Clock Time Detail Leave Accrual Approvals Person Info Distribute Hours Assignment Begin Date Time End Date Time Hours WA 1 5
37. heet or viewing Route Logs Approving Missed Punches An employee who missed a clock action will submit a Missed Punch document to add the missed punch to their timesheet and to inform you the Approver of that missed clock action The Missed Punch document will route to your Workflow Action List where you can approve the document Correcting Employee Time Blocks or Leave Hours To correct Time Blocks or Leave Hours on an employee s timesheet follow these steps 1 Login to KPME Time and go to your Approvals tab 2 Select the Department you need from the Department dropdown That displays a list of employees for your work area s 3 Find the timesheet of the employee you need to correct and click on its Document Id 4 This opens the timesheet on the employee s Time Detail tab where you can add modify or delete Time blocks or leave hours a To modify a Time block or a block of leave hours click on that block change the appropriate values and click Add b Toadda Time block or a block of leave hours click on a day and complete the fields on the Add Time Blocks screen and click Add C Todelete a Time block or a block of leave hours click on the red X in the right corner of the block 2 Click Return in the header to return to your Approvals tab Approving Timesheets At the end of each pay period Approvers must approve the timesheets for the employees in the Work Areas that they supervise When Approvers approve timesheets
38. ked out Adding a Missed Punch If you missed your last clock action you can click on the Missed Punch button This opens the Missed Punch maintenance document where you enter your missing clock action information and submit it for approval Once you submit this document the missed clock action is added to your timesheet and the missed punch document is routed to your timesheet approver for approval Missed Punch pues Doc Nbr 51695 Status INITIATED Missed Punch Document Initiator duchess Created 02 53 PM 08 26 2011 expand all collapse all regured field Document Overview hide Document Overview Description forgot to clock out on 8 26 Organization D 1 Explanation Document Number Missed Punch hide Timesheet Doc Id 45148 Principal Id 10035 Assignment TREAS test WA 10 00 Rcd 0 UA TREA Clock Action Clock In Action Date 08 26 2011 2 Action Time 10 00 AM Notes and Attachments 0 b show Route Log b show submit save close cancel Only submit a Missed Punch document if you missed your last clock action To submit this document please follow the steps below From the Clock tab click on Missed Punch This opens the Missed Punch maintenance document In the Description field enter a brief Description i e forgot to clock out on 8 20 Select the Assignment where you missed punching the clock Enter the Action Date of your missed punch Enter t
39. l collapse all TimeBlock v hide TimeBlock Id 6313 Document Id 42121 Job Number 0 Work Area 1051 Earn Code RGH Time Hour Details hide hide timeHourDetailObj Begin Time End Time Hours Amount Clock Log Created User Principal Id Time Stamp Earn Code Hours Amount 08 03 2011 05 03 PM 08 03 2011 05 20 PM 0 28 0 00 Yes 10039 08 03 2011 05 20 FM RGH 0 28 0 00 Click Close to close the Time Block details and return to your search results Time Block History Inquiry close Reviewers Approvers and Department Administrators who have employees in KPME Time can use the Time Block History Inquiry lookup screen to view the history of the Time blocks entered on a particular timesheet or KPME Time and Attendance User Manual 24 September 201 1 for a specific employee The history recorded here will show when Time blocks were added updated or deleted from the employee s timesheets Note Time Blocks are never deleted from the system they are just inactivated TimeBlockHistory Lookup 7 Document Id User Principal Id Document Status Pay Begin Date From Pay Begin Date To Pay End Date From Pay End Date To fall Gl fall al search chear cancel To perform a Time Block History Inquiry follow these steps In the Inquiries column click the Time Block History Inquiry link required field 1 2 Enter the Document ID of the
40. l button in the Action column the column will be blank These timesheets must be individually opened and corrected before approval can occur Approvers will be unable to approve timesheets with the following problems Overlapping Time blocks Time blocks which include the same hours Hours charged to an invalid assignment This means hours were charged to an assignment that was later deleted or end dated on a prior date A warning message will be displayed when viewing a timesheet with invalid Time blocks To correct this problem simply open the timesheet and make any needed corrections to the employee s hours or assignment Expected Hours not met Appointed staff employees have a number of expected hours that must be accounted for each week For example a full Time Biweekly employee must account for 40 hours while a half Time Biweekly employee needs to account for 20 Automated Approvals KPME Time will automatically approve an unapproved timesheet at designated Times if the timesheet is deemed ready to approve Timesheets are deemed ready to approve if they meet all the approval conditions required for Approver approval Please note that the automated approval process is not to be used in lieu of Approvers reviewing and correcting timesheets It is a fail safe measure designed to ensure that employees are paid promptly if a problem keeps an Approver from completing their approvals Adding a Note to Employee Timesheets Approvers ca
41. le EN TR I A H La T A s s COMA E In this case rule A would be in effect starting on January 1st 2011 and would stay in effect through August 31st 2011 Beginning on September 1st 2011 rule B would take effect Searching for Rules All Departmental Rule maintenance screens will take you to a rule lookup screen You can enter search criteria or simply click Search to view existing rules It s recommended that you enter only Department ID in the search criteria if you wish to see all the rules for your particular department Adding a New Rule In the Rules column click on the name of the rule to open that specific Lookup screen Then click the Create New button at the top right of the page This initiates a new Workflow document form where you enter the required values to add the new rule ClockLocationRuleDocument gt Doc Nbr 52755 Status INITIATED Initiator admin Created 12 46 PM 05 01 2011 expand all collapse all required feld Document Overview hide Document Overview Description F Explanation Organization Document Number Clock Location Rule Maintenance hide A K lt lt _ _ _ _ New Effective Date Es Department Id I Ww Work Area Bi Principal Id jeje Job Number Active 7 IP Address i Notes and Attachments 0 k show LN Ad Hoc Recipients gt show E Route Log k show
42. n add a Note to an employee s timesheet and view any other notes already entered on the timesheet Please go to the topic heading entitled Adding a Note under the employee section of this manual for detailed steps on how to add a Note or how to attach a file as an Attachment within a Note Checking the Route Log The Route Log for a timesheet shows who has approved a timesheet and who still needs to approve it KPME Time and Attendance User Manual 22 September 201 1 Route Log Tiv ID 41084 hide Title TimesheetDocument Type TK Timesheet Created 03 43 PM 08 01 2011 Initiator Employee Edna Last Modified 03 28 PM 08 08 2011 Route Status ENROUTE Last Approved Nodefs Timesheet Attribute Finalized Actions Taken hide Action Taken By For Delegator Time Date Annotation COMPLETED Employee Edna 03 28 PM 08 08 2011 Routing for Approval Pending Action Requests hide Action Requested Of Time Date Annotation k show espana dba Lat admin admin 03 28 PM 08 08 2011 Dept UA FMOP Work rea 1002 Future Action Requests b show To check the Route Log for a document click on the Route Log section at the bottom of the timesheet The Route Log will open and show who has taken action and whose action if any is still pending e he Document ID section contains identifying information about the document itself e The Actions Taken section shows who has taken action on the timesheet and when Note that timesheets will appear
43. n the Assignment will change on the employee s timesheet d Leave Active box checked as the default value unless you want to inactivate this Assignment You can add or remove the Accounts funding this Assignment a To add a New Assignment Account go to the blank fields at the top left of the Assignment Account sub section and enter values in all the required fields then click Add b Toremove an existing Account uncheck the Active box That keeps it from being used to fund this assignment You can also reallocate your funding and change the Percent for each Account as long as ALL accounts total 100 After you ve completed modifying your Assignment document click Submit Click Close to close out of document Removing a Time Assignment You can use the Assignment maintenance document to inactivate an employee s Time Assignment and that will remove it from the employee s timesheet If you inactivate all Time Assignments for an employee they are no longer in KPME Time and the system will not generate timesheets for them 1 co N Oo OT On the Admin tab click on the Assignment link On the Assignment Lookup enter your search criteria to find the Assignment you want to remove In the search results click edit to modify that Assignment This initiates a new Assignment maintenance document which shows the current assignment and funding information for that Assignment Enter a document Description Enter
44. nnnnnnrnnnnonnnnrnnnnonnnnnnrnnnanennnns 22 Automated dolo 10172 PA OOOO NO 5 U O050 P P o one 22 Adding a Note to Employee Timesheets ccccccooccnncccccoccnncccnoncnncnonnnnnonononnnnnnnononnnnnnnnnnnnnnrnnnnnnnrnnnnrnnnannnnnnnnnanens 22 e are o A LOG NETTE RT E TEE 22 More ODIONS TOL ADDIOVOIS uias dia cud Ci a lite 23 Uong gie P IR M cio oic 23 TIME OGG NOU o 23 Time Block History Inquiry ccccccseecceceeseeeeseeeeeeseeeeeeeeeseeeeeaeeeeseaeeeeseaeeeeeeaeeeessaseeesaueeessasseeesseaeeeessaneeesaaeeees 24 Ao Am PP oo 26 KPME Time and Attendance User Manual 3 September 2011 Missed Punch IMU mm 26 VIGWING Passi DING i um 27 Using the Show History and Active radio buttons occcccccccccccnnncnnnnncnononanncnnnnnnonnnnnnnnnnnnnnonnnnncnnnnnonononans 27 VIEWING AGIMInISHAlIVe ACUIVINGS iia ia 28 Department Administrator Options cccceeeeeeseceesnneeeeeeeeeeeeesaseeeeeeeeeassseeeeeeeeooessaseeeeeeseogensneseeeesseoonnseseeesseaoes 30 RUG eee ge E 30 BOW RUES VV OK d E 30 ni Sale eer UE 31 ENECUVS DAGS Cr 32 Seac AN Or RUGS arie E A DELE 32 AMA NEWS ais 32 MOI EXISIId RUGS conato ii 33 Glock LOCATION RUNG ori AA A eae 34 DEEST m T T c E 34 Department Lunch Deduction lle saos aibi ined va al icons ais 34 Administrative Activities EM 35 Work Area Maintenance
45. ns of this manual Please see the topics entitled Time Block Inquiry Time Block History Inquiry Clock Log Inquiry and Missed Punch Inquiry Adding Employees to KPME Time This section explains the maintenance screens available to hire an employee into a Job and to add modify or remove an employee from a Time Assignment in KPME Time Hiring an Employee You can use the Job Maintenance document to hire an employee into an active job in the system A single person may have multiple jobs and each job can have only one pay rate Each job can have one or many assignments work areas tasks for which they will be able to record their Time Each job for a given employee is assigned a unique job number Other attributes on the job maintenance page are used to determine which rules to apply These attributes can be mapped to an existing payroll HR system 1 Onthe Admin tab under Administrative Activities click on the Job link to open the Job Lookup page KPME Time and Attendance User Manual 38 September 201 1 d create nw required field Principal Id y E First Name Last Name Job Number mm Department Name LJ Pay Type l a LZ Effective Date From I a Effective Date To D Active Yes E No a Both Show History le Yes Ma search clear cancel 2 Click Create New button This initiates the Job Maintenance document form Doc Nbr 53012 Status INITIATED JobMaintenanceDocumentType
46. nt to establish one version of a rule for the entire department this is a simple way to do that Rule 2 indicates that members of Work Area 0001 apply rule criteria Y This means that all employees and all employee record numbers associated with Work Area 0001 are an exception to the general rule established in example 1 Employees in this Work Area will have rule Y applied instead Rule 3 takes it one step further and says that a specific employee identified by the employee ID number 0001234567 needs a different version of this rule applied All this employee s jobs associated with BA BKST Work Area 0001 will apply rule Z Its unlikely that many users will need the level of flexibility provided by employee Principal ID and employee Job Number Most users will find being able to apply rules to the Department and Work Area level are sufficient for their needs However the flexibility exists to make rules specific to individuals and individual jobs if necessary KPME Time and Attendance User Manual 31 September 2011 Effective Dates All Rules are effective dated allowing them to be changed on specified dates while maintaining a historical record of previous rules The Effective Date is the date that a rule takes effect Rules don t have an end date but instead end the day before a new rule takes effect For example you could have two rules established as shown below Effective Date Department ID Principal ID Job Number Ru
47. ntenance document The work area must have at least one valid approver to route a timesheet for approval To add a new Work Area or Task N On Admin tab click on WorkArea Maintenance link to open the Work Area Lookup Click Create New button to add a new rule which opens a Work Area Maintenance document Each Work Area Maintenance document is divided into four sub sections Document Overview Work Area Maintenance Tasks and Roles Note New Work Area numbers and Task numbers are automatically generated by the system Document Overview hide A f 3 Document Overview Description F Explanation Organization Document Number Work Area Maintenance hike New Effective Date LJ WorkArea 1074 Description f Overtime Edit Role Default Overtime Earn Code A Department a Ea Admin Description Active Attop of document under Document Overview enter the document Description 4 In the Work Area Maintenance sub section a Enter the Effective Date on which you wish this WA to be effective b Enter the Work Area Description This is what the employee sees when selecting this assignment to clock or enter hours c Select Overtime Edit Role e g Employee Approver Dept Admin This determines which role can change the overtime earn code KPME Time and Attendance User Manual 36 September 201 1 d Optional Enter Default Overtime Earn Code
48. or your timesheet Leave Accrual tab If you qualify for leave then you will have the Leave Accrual tab on your timesheet The leave balances displayed come directly from your HR or Payroll system and will be updated according to your department s schedule Since leave balances usually lag since they are computed after the end of the previous pay period your balances may not reflect your current totals and do not update based on usage recorded on the timesheet You will receive a warning on your timesheet if you attempt to use more than your available balance Check with your supervisor to find out your department s rules about going into negative balances Person Info tab Every timesheet includes the Person Info tab If you open that tab it will show you details about your person jobs and roles The Your Person Details section shows your employee name and employee Id number The Your Jobs section is a reference tool that shows you what Jobs and Time Assignments you have including your Organization Work Area or Task and the name of your Approver The Your Roles section is a reference tool that shows if you have any approver or administrative roles KPME Time and Attendance User Manual 18 September 201 1 Approver Options This section discusses the key tasks that Approvers can perform in the KPME Time system such as approving timesheets entering modifying Time Blocks reviewing missed clock punches adding Notes to a times
49. ore detailed explanation of the Summary please go to the topic entitled Summary of Hours Login clocking Problems 1 Check with your Department Approver or Processor to make sure that your Time Assignment was established 2 Ifthe Assignment was established and you still cannot login verify that you logged in under the right username and password 3 If you still cannot login contact your operational support team KPME Time and Attendance User Manual 14 September 201 1 Manual Entry Timekeeping Manual Entry employees use the Time Detail tab to manually add Time blocks for the hours they work or the leave hours they take It will also allow certain employees to add a fixed dollar amount such as tips When you login to KPME Time your timesheet will open on this tab Adding Time Blocks to a Timesheet In order to add work hours leave hours or fixed dollar amounts to your timesheet you must add a Time block 1 Log into KPME Time Timesheet opens on the Time Detail tab 2 Onthe pay period calendar select the days to add e To adda Time block for a single day click on the day you want to add e o adda Time block for multiple days such as Monday through Friday just click on Monday while holding down your mouse button and quickly drag the cursor over to Friday then release it If you selected multiple days it highlights those days and the Add Time Blocks pop up opens showing the range of dates you selected A single
50. ows the total Worked Hours for each day along with a breakdown of the hours worked by assignment day and by earn code regular vacation sick overtime shift etc It also provides a Weekly and Period Total An Earn Code is a classification of earning that represents the hours worked or some special earning like shift Time sick Time or overtime An Assignment is a unique combination of your Job Job Number Work Area and Task and is used to record the hours that you work KPME Time and Attendance User Manual 10 September 2011 The bottom of the timesheet on both the Clock and Time Detail tab contains a Note section which allows you your approvers and administrators to add and save notes on the timesheet The Time Detail tab also includes a Route Log section that allows you to view the approval routing for your timesheet Clock Entry Timekeeping Clock Entry employees use the Clock tab to clock in and out When you login to KPME Time your timesheet will open on this tab li T Ua i TIME Employee Name Public John Mote Logout Employee ld 987654321 Document ld 49148 Time Detail Leave Accrual Approvals Person Info Clock Current Time 02 28 46 pm Work Status Clocked out since Thu August 25 2011 15 27 49 Eastern Daylight Time Clock Assignment select an assignment Clock In Missed Punch Distribute Time Blocks Let s review the fields and buttons available on this tab
51. pprovers for this Work Area a To add someone as an Approver go to the New Task fields located at the top left of the Roles section and enter values in all required fields then click Add b Toremove someone from the Approver role you must inactivate that Role by unchecking the Active box located under New on the right side of the page The person removed will then show under the Inactive Roles sub section of the document 7 When finished entering your changes on the work area document click Submit 8 Click Close to close out of document Inquiries KPME Time provides four Inquiry screens that are useful tools for looking at the Time Blocks recorded on a timesheet the historical Time block entries on a timesheet the clock transactions logged for an employee or the missed clock punches for an employee e Use the Time Block Inquiry lookup screen to view the recorded Time blocks present on a particular timesheet e Use the Time Block History Inquiry lookup screen to view the history of Time blocks added updated or deleted on a particular timesheet e Use the Clock Log Inquiry lookup screen to view the real Time clock transactions logged on a particular timesheet including the IP Addresses where the transaction was clocked e Use the Missed Punch Inquiry lookup screen to view any missed clock in s or clock outs for an employee Additional information about these inquiry pages is provided in other sectio
52. prove and click the Approve button at the bottom This completes the approval and any notifications are removed from your Action List Detailed steps are presented below for individual and bulk approvals To approve an individual timesheet follow these steps 1 Loginto KPME Time and go to the Approvals tab 2 Select the Department you wish to approve from the Department dropdown That displays a list of timesheets you can approve e You can also use the Search By field to search for specific timesheets by Document ID Principal Name or Work Area Select the parameter you wish to search by and in the Value field enter the specific value you want to find e g 3 Review the Summary of hours for that timesheet You can click on the plus sign next to the employee s name to open a section that shows you the details recorded under each Assignment Click the minus sign to close up the Assignment section Doe John 42728 M R 0 00 15 00 0 0 0 0 15 00 0 0 0 0 12 50 0 17 50 27 50 No previous clock information Cust Serv Desk 50 000000 Red OUA 0 00 0 00 15 00 0 00 0 00 0 00 0 00 15 00 0 00 0 00 ooo 0 00 12 50 0 00 12 50 27 50 FMOP 4 f necessary enter any changes to the Time blocks or leave hours on the timesheet a Click on the Document ld to open that timesheet on the employee s Time Detail tab You can now add modify or delete Time blocks or leave hours i Tomodify a Time block or a block of leave hou
53. rea the Effective Date the Default Overtime Earn Code and if it is an Active work area KPME Time and Attendance User Manual 28 September 201 1 kup EN i create new required field 3 items found Please refine your search criteria to narrow down your search 3 items retrieved displaying all items 1 3 items retrieved displaying all items 1 Export options CSV Excel XML Can Approvers view the Work Area Maintenance screen or any other maintenance screens KPME Time and Attendance User Manual 29 September 201 1 Department Administrator Options As a Department Administrator you will see the following Maintenance Pages when you go to your Admin tab You will use these pages to add departmental rules to maintain your Work Areas and to search for specific employee Time Blocks clock transactions or missed punches p li Logout Ua i TIME Employee Name Notes Testy Employee Id Notes Testy Clock Time Detail Leave Accrual Approvals Person Info ES Maintenance pages Rules Clock Location Rule Department Lunch Deduction Rule TimeCollection Rule Administrative Activities WorkArea Maintenance Inquiries Time Block Inquiry Clock Log Missed Punch Rules Department Administrators can establish and maintain business rules that determine how their department will interact with KPME Time and what available options they will use Business Rules
54. rk Roll your cursor over the Question Mark icon to view a list of supported entries in this field b In the Out box enter the Time you ended work e f your entry is to add a Time block of leave hours e g sick vacation a In the Hours box enter the number of leave hours you are taking KPME Time and Attendance User Manual 15 September 201 1 e lf your entry is to add an amount e g tips a In the Amount box enter the fixed dollar amount 7 When checked the Apply Time to each day checkbox will enter the same Time blocks each day for the range of dates you entered Uncheck this box for overnight shifts 8 When finished click Add This adds Time blocks for your worked hours your leave hours taken or the fixed amount you entered The illustration below shows an example of each of these entries 12 13 14 Cust Serv Desk x 08 00 AM 12 00 PM Cust Serv Desk Cust Serv Desk x SCK 8 00 hours TPO 520 00 RGN 4 00 hours To modify a Time block click on the underlined Assignment name in the example above you would click on Cust Serv Desk This reopens the Add Time Blocks pop up and you can modify the Date Range Assignment Earn Code and In and Out Times For leave hours you can modify the Hours and for a fixed amount entry you can modify the Amount When finished click Add To delete a Time block click on the red X in the right corner of the Time block When asked to con
55. rs click on that block change the appropriate values and click Add li To add a Time block or a block of leave hours click on a day complete the fields on the Add Time Blocks screen and click Add ii To delete a Time block or a block of leave hours click on the red X in the right corner of the block a When finished click Return in the header to return to your Approvals tab 5 To approve that timesheet click the Select box for that timesheet and click the Approve button This completes the approval and removes the timesheet from your Action List and updates the Status field to F for final To approve more than one timesheet at a Time 1 Log into KPME Time and go to the Approvals tab 2 Select the Department you wish to approve from the Department dropdown That displays a list of timesheets you can approve 3 Review the Summary of hours information for each employee s timesheet You can click on the plus sign next to the employee s name to open a section that shows you the details for each Assignment Click the minus sign to close up the Assignment section 4 f necessary enter any changes to the Time blocks or leave hours on those timesheets a Click on the Document Id of the timesheet which opens it on the employee s Time Detail tab You can now add modify or delete Time blocks or leave hours i To modify a Time block or a block of leave hours click on that block change the appropriate values
56. rs for the pay period and to add benefit leave time blocks Manual Entry employees use this tab to add all of their work hours and benefit leave time blocks e Leave Accrual Employees can use this tab to verify an employee s leave balances and ensure their usage is correct e Person Info Available to all users Displays job assignment and role information for each of the employee s job records e Help Displays information to help employees approvers and reviewers use the system View Only tabs include e Time Detail View Only users use this tab to view timesheets but do not have any editing capabilities e Admin View Only users are only allowed to view the rules for their department Approver tabs include e Clock Approvers can use this tab to clock an employee out if they missed their last clock out e Time Detail Approvers can use this tab to enter time block adjustments to an employee s timesheet e Leave Accrual Approvers and administrators can use this tab to verify an employee s leave balances and ensure their usage is correct e Approval Approvers use this tab to review and approve all timesheets for their employees e Admin Approvers are only allowed to view the rules or maintenance pages for their department e Person Info Available to all users Displays job assignment and role information for each of the employee s job records e Help Displays information to help employees approvers and reviewers use the system
57. s INITIATED AssignmentDocument gt Initiator admin Created 02 02 PM 09 02 20 expand all collapse alll required field Document Overview hike A dee Document Overview Description a Explanation Organization Document Number Assignment Maintenance hide New Effective Date En Principal Id TA Name Job Number Ir yo Department Name Work Area yE Task lp AM Active Y Assignment Accounts zme Y New Assignment Account CDA Account Number FA Earn Cade 08 027 4 SubAccount Number w LZ Object Code 1G SubObject Code A Project Code y LT Org Ref Id Fercent Active a Hotes and Attachments 0 k show X Ad Hoc Recipients k show Route Log F show submit Say blanket approve close cancel At top of document under Document Overview enter the document Description In the Assignment Maintenance sub section enter the information to add the assignment Enter the Effective Date that you wish this assignment to be effective Enter the Principal ID of the employee you are adding to this assignment This fills in the Name Select the Job Number from the lookup Enter the Department Name Select the Work Area from the lookup Optional If applicable enter or select the Task from the lookup Leave Active box checked as the default value 5 In the Assignment Accounts sub section enter the account information to fund
58. s rule to take effect Enter the Work Area Enter the Principal ID Enter the Job Number Enter the number of Lunch Deduction Minutes usually 30 or 60 0 Enter the number of Shift Hours worked before a lunch is deducted 1 Leave Active box checked as the default value unless you want to undo a rule In that case when you establish a new version of a rule leave the active box unchecked 12 After you ve completed your rule click Submit 13 Click Close to close out of document SS ee ESI E e d Administrative Activities Department Administrators can use the Work Area Maintenance option to create new Work Areas and Tasks and manage approver roles by Work Area Work Areas are used to divide a Department into groups based on Approvers Employee Time Assignments are associated with a Work Area Approvers are also assigned by work area therefore the work area drives routing for employee timesheets Each Work Area can have one or more Approvers assigned to it Tasks are optional sub divisions of Work Areas Assignments in KPME Time can associate employees with a Work Area and with that Work Area s Tasks Tasks allow departments to use increased tracking capabilities within a Work Area for example keeping track of the hours worked for a particular project Work Area Maintenance Use this option to view create or modify the Work Areas and Tasks that will exist for your Department You can also establish the Approver and Revi
59. specific workstation with an IP Address of 129 29 29 1 KPME Time will not in any way stop an employee from clocking in or out at a different workstation The Time Collection Method rule differs from the other rules in that it impacts what options will be available for employees to record their work hours KPME Time and Attendance User Manual 30 September 201 1 Rule Hierarchy KPME Time is flexible in that it allows you to apply different rules to different groups of employees For instance you might want most of your employees to clock in and out for lunch but perhaps there s a group of employees for which this choice is impractical You d like to establish a general rule for all employees to clock in and out for lunch yet make an exception for this particular group To support this flexibility rules exist in a hierarchy where rules that are more specific override rules that are more general Understanding how this hierarchy functions makes it easier and more efficient for you to establish rules for your department Most rules use the same basic criteria to identify whom a particular rule applies to We can think of this information as being identification criteria information that exists to tell KPME Time who to apply the rule to Each rule also contains criteria that identify the rule itself indicating employees must clock in and out for lunch for example We can think of this as rule criteria information that tells KPME Time what kind of
60. stem and close your timesheet If you click on your Employee Name that will open the Person Info tab so you can view details about your assignments jobs and roles Or you can click on the Person Info tab to open the same page Time Detall Leave Accrual Your Person Details Principal ld Principal Hame japublic Public Jahn Your Jobs Your Roles If you click on the Leave Accrual tab you can see the vacation sick or other leave hours available for your use rmpuyee 10 EMptoyee cana Time Detail Perzon Info Accrual Category Hours Accrued Hours Taken Hours Adjust Total Hours Effective Date SCK 10 00 0 00 0 00 10 00 01 01 2011 VAC 4 00 0 00 0 00 4 00 01 01 2011 KPME Time and Attendance User Manual 9 September 201 1 The Time Detail tab opens a calendar view of the pay period covered by the timesheet and allows you to review the Time blocks you have clocked on the timesheet and to enter any leave hours such as sick and vacation that you took during the pay period If all you have is a Manual Entry assignment your timesheet will open on this tab so you can manually add the Time blocks you are working or taking as leave The calendar format of the Time Detail tab shows the length of your pay period and it will gray out any days not included in that period It also displays all the Time blocks you have clocked or manually entered including any leave Time blocks It you work more than one Time assignment they are color
61. t Click the minus sign to close up the Assignment details E Click on the Document ID of the timesheet to open that employee s timesheet F Click on the Warnings icon de warnings on that timesheet next to the Document ID number to open a pop up box to view the G Click on the Notes icon on that timesheet next to the Document ID number to open a pop up box to view the notes H Click an individual Select checkbox when that timesheet is ready to approve Click the select ALL checkbox at top of the Select column to select all of the ready to approve timesheets in your Action List for approval J Click the Approve button to complete an approval If the information in the summary is not sufficient for you to do your approval then click on the plus sign next to the employee s name to view a breakdown of the hours recorded by Assignment KPME Time and Attendance User Manual 20 September 201 1 Also note under each employee s name you can view their last clock action if any There is also a Status column that shows you the current routing status of each timesheet A status of I indicates the timesheet was initiated and still in the employee s hands A status of R indicates the employee has submitted the timesheet to route it for approval and a status of F indicates the timesheet was approved and is final To approve a timesheet click the select box next to the employee you wish to ap
62. t if they missed their last clock out e Time Detail Administrators can use this tab to enter time block adjustments to an employee s timesheet e Leave Accrual Administrators can use this tab to verify an employee s leave balances and ensure their usage is correct e Admin They can access all the system maintenance and rules pages and define attributes associated with employees work areas departments and system level settings e Batch Job Administrators use this tab to run various batch jobs and system reports e Person Info Available to all users Displays job assignment and role information for each of the employee s job records e Help Displays information to help employees approvers and reviewers use the system If you have more than one role in KPME Time you will see all the appropriate tabs for each role Employee Options This section provides a description of the timesheet used in KPME Time including the navigational options In addition it describes the two methods used to record work or leave hours and explains how to use the timesheet to record hours distribute work hours and report missed clock punches Timesheets Every employee in KPME Time has one timesheet for each pay period Pay periods can be set up to fit departmental needs such as weekly biweekly or bimonthly Each FSLA Fair Labor Standards Act period meets the standard for overtime hours overtime pay and collected unpaid overtime Each timesheet repres
63. te ALL Enter a specific Principal ID or enter as a wildcard value to indicate ALL Enter the Job Number 0 Enter an IP Address this is the IP address of the computer or kiosk that you wish this group of employees to clock in and out from 11 Leave Active box checked as the default value unless you want to undo a rule In that case when you establish a new version of a rule leave the active box unchecked 12 After you ve completed your rule click Submit 13 Click Close to close out of document 2 O Q0 M O O1 C Time Collection Rule Use this rule to establish how employees in your department will interact with KPME Time Will they clock in and out Clock Entry or will they record their Time directly on their timesheet Manual Entry Each department establishes its own rules concerning how employees should enter their Time On Admin tab click on Time Collection Rule link On the Time Collection Rule Lookup enter your search criteria Department ID and Work Area The Time Collection rule is the only current rule that allows only these two lookup parameters Hemember you can use the 96 symbol in the Work Area field as a wildcard value to indicate ALL Click Create New to add a new rule or edit to modify an existing rule Enter the Description Enter the Effective Date on which you wish this rule to take effect Enter the Work Area or enter as a wildcard value to indicate ALL To req
64. the Effective Date when you want this Assignment to no longer be active Under the Assignment Maintenance sub section uncheck the Active box Click Submit to submit the document Click Close to close out of document KPME Time and Attendance User Manual 42 September 2011
65. this assignment Select the Account Number from the lookup Select the Earn Code from the lookup You must define the regular earn code for the job Select the Object Code from the lookup Enter the Percent 100 is maximum allowed value but total of ALL Accounts added must equal 100 e Click Add button to add the account funding f Repeat the Assignment Account steps for each Account you need to add 6 After you ve completed your Assignment document click Submit 7 Click Close to close out of document pe OQ 0009p 2900p KPME Time and Attendance User Manual 41 September 201 1 Modifying a Time Assignment You can use the Assignment maintenance document to modify the current Assignment for an employee You can change the Work Area or Task add or remove Accounts that fund the Assignment or change the Percentage of each Account that funds it 1 2 3 On the Admin tab click on the Assignment link On the Assignment Lookup enter your search criteria In the search results click edit to modify an existing Assignment Enter a document Description You can modify the Work Area or a Task assigned under this Work Area a To modify the Work Area go to New on the right side of the Assignment Maintenances sub section and select a New Work Area b Toadd or modify the Task assigned under the current Work Area select a New Task number c Besure to check the Effective Date as that is the date whe
66. timesheet you wish to see to view the Time Blocks entered on that particular timesheet e You can also search by other criteria including the User s Principal Id the Document Status and the Pay Begin and Pay End dates 3 Click Search The result of this search is displayed in a tabular format and includes Document ID User Principal ID Earn Code Begin Time and End Time 48 items retrieved displaying all items 1 Document Id User Principal Id 42 10039 42121 10039 42121 110039 42121 10039 RGH RGH RGH RGH Begin Time 08 03 2011 05 03 PM 08 03 2011 05 20 PM 08 03 2011 05 30 PM 08 04 2011 12 00 AM End Time 08 03 2011 05 20 PM 08 03 2011 05 28 PM 08 04 2011 12 00 4M 08 04 2011 10 26 AM If you click on the underlined Document ld in the results it opens a full description of that Time block so you can see the Job Number Work Area Earn Code Hours or Amount etc along with the Action History performed on that Time block add update or delete TimeBlockHistory Inquiry TimeBlockHistory hide TimeBlockHistory Id Document Id Job Number Work Area Earn Code Begin Time End Time Hours Amount Clock Log Created Action History User Principal Id Time Stamp 7743 ramcn 2 Xa 0 1051 RGH 09 12 2011 05 25 PM 09 12 2011 05 26 PM 0 01 0 00 Yes Delete 10039 09 12 2011 05 26 PM expand all collapse all hy close Click Close
67. to close the Time Block History details and return to your search results KPME Time and Attendance User Manual 25 September 201 1 Clock Log Inquiry Reviewers Approvers and Department Administrators who have employees in KPME Time can use the Clock Log Lookup screen to view the clock transactions logged on a particular timesheet Clock Log Lookup 7 required field Principal Ld Work Area A Task a IP Address Clock Timestamp MM DDJ YYYY HH MM AH Search chear cancel To perform a Clock Log Inquiry follow these steps 1 In the Inquiries column click the Clock Log link 2 Enter the Principal ID of the employee you wish to view You can also search by Work Area and or Task or IP Address 3 Click Search amp items retrieved displaying all items 1 Principal Work p S Clock Timestamp Clock Timestamp im Missed Punch a 4 7 has A ava 09 09 2011 fran 1004 0 129 186 77 99 Cl 1 fran 09 09 2011 11 14 AM America Indianapolis 11 14 AM fran 1004 0 129 196 77 99 co 1 fran 09 09 2011 11 56 AM America Indianapolis idad az E See p EAT 09 21 2011 fran 1004 123 186 77 99 CI 1 fran 09 21 2011 05 42 PM Amsnca Indianapolis 05 44 PM EET fran 1004 0 129 186 77 99 CO 1 fran 09 21 2011 05 42 PM America Indianapolis prie 4 items retrieved displaying all items 1 Export options CSV Excel XML The result of this search is displayed in a tabular format and includes Principal ID Work Area
68. tomer Support is not provided for these other configurations Logging in to KPME Time To access the system you will log in via a central portal with your username and passphrase Login Username jqpublic KPME Time and Attendance User Manual 6 September 201 1 In KPME Time you are assigned a user role that determines which system tabs you will see after you log in The illustration below demonstrates all of the navigational tabs that are available in the system An Employee will see tabs depending on their assignment to clock in or navigate to other pages in the timesheet to add hours or to verify benefit leave hours An Approver will see a tab that allows them to approve timesheets An Administrator will see tabs related to department or system administrative functions uali TIME Employee Name Public John Employee Id 987654321 Clock Time Detail Leave Accrual Approvals Perzon Info Batch Job Admin Help The next section describes each of the user roles from Employee to System Manager and explains what each role can see and do using the system tabs KPME Time User Roles Below is a description of each User Role and the tabs that are visible once that user logs into the system Employee tabs include e Clock Clock Entry employees use this tab to clock in and out e Time Detail All employees with a valid Time Assignment can see this tab Clock entry employees use this tab to review their daily weekly or total hou
69. uire employees to clock in and out check the Clock User box For Manual Entry employees leave this box blank Optional if you want to allow a Clock Entry employee to distribute their hours among multiple assignments check the Hr Distribution box 9 Leave the Active box checked as the default value unless you want to undo a rule In that case when you establish a new version of a rule leave the active box unchecked 10 After you ve completed your rule click Submit 11 Click Close to close out of document DA eI d 20 Department Lunch Deduction Rule Use this rule for employees who clock in and out to determine the automatic deduction for their lunch breaks Default Lunch Deduction You can establish a default amount of lunch Time that is automatically deducted from the employee s work shift once they have worked the defined number of shift hours Note This rule does not apply to employees who manually add hours to their timesheet 1 On Admin tab click on Department Lunch Rule link KPME Time and Attendance User Manual 34 September 2011 2 Onthe Department Lunch Rule Lookup enter your search criteria Department ID Work Area Principal ID and employee Job Number Hemember you can use the 95 symbol in the Work Area field as a wildcard value to indicate ALL Click Create New to add a new rule or edit to modify an existing rule Enter the Description Enter the Effective Date on which you wish thi
70. usually OVT You only need to do this if different than your weekly rule e Select your Department code such as BL RPAS or PARK f Enter the work area Admin Description g Leave Active box checked as the default value unless you want to inactivate this work area Tasks v hide New Task Effective Date ac Task Description Admin Description Active Iv pU 5 Optional To enter a New Task for the work area In the Tasks sub section enter the Effective Date on which you wish this task to be effective Enter the task Description This is what the employee sees when selecting this assignment Enter the task Admin Description Leave Active box checked as the default value Click Add The system will then assign a new Task number Repeat the Task steps for each Task you wish to add 9o0ocomp Roles hide New Role Effective Date a Principal Id g Positi N b S osition Number Ld Name Role Name Approver Active v add 6 To add a New Role for the work area In the Roles sub section enter the Effective Date on which you wish this role to be effective Enter the Principal ID of the approver you are assigning to this role Optional You can enter the Position Number of this employee Leave Active box checked as the default value for the role Click Add f Repeat the Role steps for each role you wish to add 7 After you ve completed

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