eBOS QRG
Contents
1. When you payroll administrator adds or alters employee details on the Administration system the changes can then be sent to eBOS to be imported When an Employee update file is available to be imported the manager will be notified in the form of a prompt when they log into eBOS as shown below Administration file Found x i n Administration Employee file has been Found and is waiting to be loaded You should load the file into e605 at your earliest convenience To do so select Labour then Tools and then select Load Latest Employee Details The manager Access levels that will receive this prompt and will be able to perform the employee import are as follows e Owner Operator Administration e Supervisor e Store Manager e Rostering Training Manager e 1st Assistant Manager To import the employee file complete the following procedure 1 Navigate to the Labour Menu And then select tools 2 Select the Load Latest Employee Details icon 2006 McDonald s Australia Ltd Version August 2006 Author Owner Ben Holden Page 4 of 8 eBOS User Manual Admin amp Payroll Functions 3 The file will then be imported into eBOS Employee Import from Admin Office SMIC000950 4 Once the file has imported a Job Status and Position selection window will then be displayed Employee Import from Admin Office SMCO00950 Please review the list of employees and complete the details for any employes that d2. be added to the Payroll Memo This will ensure that the labour calculation includes these items in eBOS and at that the admin centre receives the information to pay the employees for the meeting even though they have not clocked on This information will be added to the payroll memo and emailed when the Weekly Payroll Release is performed Leave Bookings Entering any type of leave is through the Other Costs amp Hours function located in both the Labour and Rosters Menus Select the employee taking leave from the drop down box in the Employees column then select the Leave Type and then enter the From To and Total Hours details Once this is all entered select the OK button to save 2006 McDonald s Australia Ltd Version August 2006 Author Owner Ben Holden Page 2 of 8 eBOS User Manual Admin amp Payroll Functions Week Ending Date Curent 13703 2005 gt Leave oniract Add Dite OK Cancel Adding Recoid When the payroll is released at the end of the week any information entered in the Leave or Meeting Windows will be transferred to the Payroll Memo for entry at the Admin Centre Releasing Payroll This must be done each Sunday night or Early Monday morning to ensure that all employees are paid Failure to perform this task weekly will result in crew not being paid in time When releasing Payroll eBOS will generate an Email with the required Payroll information that wi
3. Bank Rec Deposit Extract Store Num 0003 Last Extract was Performed up to and Including 10 Jun 2002 Attempting to send files From and Including f 02 2006 To and Including 5 02 2006 j Email enabled to karenadm bigpond net au ron m8 bigpond net au Output Path c temp Select from the date boxes the dates you would like to reconcile from and to then click OK An email containing the information to be uploaded to McProfits will be sent immediately 2006 McDonald s Australia Ltd Version August 2006 Author Owner Ben Holden Page 1 of 8 SS eBOS User Manual ebOS Admin amp Payroll Functions Interface for Sick Leave Meetings and Notes to Payroll for McProfits Licensee Only Payroll Memo A Payroll Meno function is available for sending messages to the Payroll Office This is located on the main page of the Labour Menu The Payroll Memo function is where notes to the Payroll Admin Centre can be entered When making an entry select the Add Name and Time button on the lower left hand side on the page enter the required information and Save When the Weekly Payroll Release function is perform this memo is emailed to the Administration email account Payroll Memo _ Memo for Week ending Sunday 13 March 2005 bs Apple 11 apr o5 09 34 Meetings Any meetings or leave entered using the eBOS Meeting Attendance function will
4. Cae WwW eBOS User Manual ebOS Admin amp Payroll Functions Payroll amp Admin Functions Setting Up Of New Employees Please be aware that the eBOS PC is now the first point of entry for new employees Once the manager has set up the new employee they must print the Employee Detail Listing Report located in Labour gt Reports and forward that to the Payroll Administrator This report contains a 9 digit Payroll number that must be entered into your payroll system so the employee is paid for the correct time punches Nightly Emailing of Executive Information Summary Report On performing close an EIS Executive Information Summary Report and the System Snapshot Report can be emailed to selected email addresses To enter the email addresses go to Home Tools System Settings Select Edit to enter the email address details into the available space Once the required email addresses have been entered a test email can be sent to verify that the option is functioning correctly To do this double click on the Send Test email button Extracting Bank Deposit Info for McProfits eBOS can email the deposit information for a selected period to be up loaded into McProfits for bank account reconciliation This is not an automated function as every store has it s own requirements When you are ready to reconcile the bank account have someone at the store go to Cash gt Tools gt Extract Bank Rec Deposits x
5. ed to be printed and sent to the Administration office This report can be located in the Labour Reports menu Please also send to the Payroll administrator the other required documentation for this employee Eg Application Form Tax declaration etc 2006 McDonald s Australia Ltd Version August 2006 Author Owner Ben Holden Page 8 of 8
6. ll be sent to the Payroll Administrator To Release Payroll complete the following steps 1 In Labour gt main click the Weekly Release icon Cumem User gt Scher Adiminasirator Rostore Eeh Ensure that all days are balanced if not then return to the Clock Time Review and balance the punches Click Perform Weekly Release Labour Release 26 65 2663 27 65 2663 28 65 2663 29 65 2663 i 36 65 2663 31 65 2663 61 66 2663 Punches Punches Punches Punches Punches Punches Punches Balanced Balanced Balanced Balanced Balanced Balanced Balanced No Punches Perform Weekly Release Payroll release will be processed When complete click OK 2006 McDonald s Australia Ltd Author Owner Ben Holden Version August 2006 eBOS User Manual Admin amp Payroll Functions tabour Release Hon 26 65 2663 Punches Balanced Tue 27 65 2663 Punches Balanced Wed 28 65 2663 Punches Balanced Thu 29 65 2663 Punches Balanced Fri 36 65 2663 Punches Balanced Cat 984 _AC_9ORAD Dunchar Dal anene eekly Close Complete 1 Payroll Week Close realease complete System open for new week ending 08 Jun 2003 Perform Weekly Release OK 4 The new pay week will be open and the previous week payroll data has been sent to the payroll department 5 All released time punches will only be available to view in the Labour Report Importing Employee Details Cosmos Stores ONLY
7. o not have a Job status or Position entered Loui i Casual CREW AWARD CASUAL HAL CACrew Person Stacey MILLER Casual CREW AWARD CASUAL HALY Crew Person Keely DUNNE Casual CREW AWARD CASUAL HRL Crew Person Nicholas BISCHOF Casual CREW AWARD CASUAL HAL Crew Person Michael FINUCANE Casual CREW AWARD CASUAL HALY Crew Person Brooke TAYLOR Casual CREW TRAINER CASUAL HALY Crew Person Carlie FINN Casual CREW AWARD CASUAL HAL Crew Person Margie HAMMOND Casual MAINTENANCE CASUAL HAL Crew Person Penny WILLOUGHBY Casual CREW AWARD CASUAL HAL Crew Person Kristina PINKERTON Casual CREW AWARD CASUAL HALY Crew Person Ashleigh COLE Casual CREW AWARD CASUAL HRL Crew Person Adam HAMMOND Casual CREW AWARD CASUAL HALY Crew Person Aaron THORN Casual CREW AWARD CASUAL HALY Crew Person Overview of the Selection Window This part of the import routine is where each employee is assigned a Job status and a Job Position This is used in determining what award rates will be projected for each employee As a reference point the Admin Job description is also displayed This description is what is used in the Payroll Administration system For new crew that have been added they will be shown is red to signify that their details will need to be configured 2006 McDonald s Australia Ltd Version August 2006 Author Owner Ben Holden Page 5 of 8 eBOS User Manual ebOS Admin amp Payroll Functions Joshua DALE Crew Person Joshua TIH Cre
8. w Person Aaron FRIEND Crew Person Continue gt gt 5 To change or add a Job status click in the Job Status Column for the required crew person and select the appropriate Status Aaron FRIEND Joshua DALE Casual Joshua TIH Full time Part time 6 To change or add a Job Position click in the Select a Job Column for the required crew person and then select the appropriate Job Please Note the selection of the Job is a critical step and the manager will need to know the correct award that the employee is to be added If the wrong Job is selected it may result in the Labour projection for this employee to be incorrect Aaron FRIEND Casual H Crew Persor Joshua DALE CREW AWARD CASUAL 2 06 HALT Joshua TIM CREW AWARD CASUAL HALY CRE CHIEF CASUAL HALY MAINTENANCE CASUAL HALT SWING MGR CASUAL HRLY CREW TRAINER CASUAL HALY CASUAL SHIFT SUPERY YISOR HALY CRE CHIEF F T HALY CREW TRAINER F T HALY CREW AWARD F T 2 06 HALT CREW AWARD F T HALT MAINTENANCE FFT HALT SHIFT ASSISTANT FZT HALY F T SHIFT SUPERYISOR HALT 7 Once all of the crew have been verified and the new crew details entered Select Continue to complete the process 2006 McDonald s Australia Ltd Version August 2006 Author Owner Ben Holden Page 6 of 8 eBOS User Manual esbOS Admin amp Payroll Functions Employee Import from Admin offi Please review the list of employees and complete the details for an
9. y employes that do not have a Job status or Position entered Import Complete X 1 Import of Employees is Complete You should go into the Employee Master File in the Rou system and check the details For New Employees 8 The employee Import is now complete Employee Entry amp Cosmos Payroll Numbers In regards to the entry of new crew into eBOS or if they have been hired through the metime site the following items will need to be completed to make sure that the correct details will be sent through to the Payroll Administrator Each employee has a unique number that is used in sending the time Punch details to the Payroll office each week For Crew entered into eBOS directly or from metime this number will have to be configured at the store using a number provided by your payroll administrator This number is required prior to entering a new or altering a metime hired employee Configuring a New Crew Person entered directly or from metime Before entering a new employee directly into eBOS or editing a metime hired employee an Assigned payroll number is required from the payroll administrator Once this number is available then complete the following steps 1 To enter a new or alter a metime hired employee navigate to Labour Main menu and select the Employee Master File Maintenance icon 2 Enter or Configure the required information a The Clock card number is to be the same as the Payroll number that has been provided b
10. y your Payroll administrator Therefore if the employee Payroll Number is 123 then they will need to be assigned Clock card number 123 3 Once all of the required information is entered Select the Save button from the menu 4 The following prompt will then be displayed 2006 McDonald s Australia Ltd Version August 2006 Author Owner Ben Holden Page 7 of 8 e BOS User Manual Admin amp Payroll Functions Payroll Number X X Payroll Number must be less than 999 5 Select the General tab As shown below the employee would have a temporary Payroll Number General Phone Contactvisa Pay Details Orientation Hours Termination Details Bank Account Details eB05 Employee Number WALID Payroll Number 288880004 6 Select Edit from the menu and then enter the 3 digit payroll number In this example the Payroll number will be changed to 123 General Phone Contactisa Pay Details Orentation Hours Termination Details Bank Account Details eBOS Employee Mumber WALIO Payroll Number 7 Once the new payroll number has been entered select Save General Phone Contact Visa Fap Detaile Orientation Hours Termination Details Bank Account Details eBOS Employee Number WwALTO Payroll Number Jooooo0 23 8 The employee details have now been correctly configured 9 To make sure that the Payroll system also has the new employee s details an Employee Detail Listing will ne
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