User`s Manual - Wisconsin PBIS Network
Contents
1. From your preferred internet browser e g Internet Explorer Fire fox Safari Chrome type in the website address www pbisapps org to access PBIS Apps Once at PBIS Apps L Click on PBIS Applications Login located in the black bar app bar at the top of the screen 2 Enter the email address and password associated with the SWIS account 3 Click Login If the password is a temporary password a prompt appears for a permanent password to be created ISIS SWIS User s Manual 4 Once logged in slide over to the left side of the app bar and click on SWIS Suite to access ISIS SWIS To logout of PBIS Apps and an ISIS SWIS ac count Scan for video tutorial L Click on the user s email address located in the app For instructions see page 5 bar at the top of the screen 2 Click Logout Note Users can also click on the Logout icon located in the blue bar at the top of the screen Switch Schools Users with access to more than one school can switch schools without logging out of the SWIS Suite 1 Once logged in and inside the SWIS Suite click Tools 2 Click Switch School 3 Select the desired school from the drop down menu 4 Click OK Quick Start Create a New Student File HERE S ATIP L In ISIS Main click New 2 Choose the student s name from the drop down list 3 Select the date the student s plan started or the first date data was will be collected 4 Optional Enter any no2. Require Staff and Require Student District IDs Staff District ID Default Enabled Student District ID Default Enabled The SWIS Suite allows the school facility to utilize district internal identification numbers for staff in addition to the SWIS assigned ID number If disabled the staff and or student SWIS ids are displayed on reports To disable this feature 1 Select No from the drop down menu 2 Click Save Person Management Person Management allows schools facilities to organize students staff and non staff records associated with SWIS Suite data Scan for video tutorial For instructions see page 5 To access Person Management L Click Tools 2 Under the Person Management header select the appropriate list Student Staff Non Staff to review or modify Note Person Management is also located in the top right hand corner of the application next to the Logout icon Within Person Management only records with a status matching the selected filters will be displayed The filters Active Inactive and Archived can be checked and unchecked to display or hide a name from the list ISIS SWIS Users Manual To see all currently active person records check only the Active box from the filters The first 15 active records display in the result set Use the navigation at the bottom of the screen to tab through the list and view additional records Click on a name to display the person s information to the
3. Student Status Present y al ld Points Count The Data Entry Workspace Numbers included correspond to the steps outlined in Enter Measure Data View Reports Data collected in ISIS SWIS are available for review within the Reports section Tailor reports for efficient effective decision making School Wide Reports The School Wide Report is available from ISIS Main The report ISIS SWIS Users Manual displays information about the overall implementation of Tier III supports monitored across the SWIS Suite User access to the School Wide Report will vary To access the School Wide Report 1 Click ISIS Main 2 Click School Wide Reports 3 Optional Click Refresh Report at any time to update with new data entered o SEE SWIS Demo School ISIS School Wide Reports anejos Refresh Report B Print 2013 14 School Year Current as of Jan 31 2014 School Enrollment 500 School Enrollment 500 Students in ISIS 10 7 500 2 00 Students in ISIS 8 500 1 60 Discontinued this Year Sen 10 20 00 Starting or Progressing we 8 87 50 On EP 6 10 60 00 On EP 5 t 8 62 50 On 504 Plan ee 10 0 00 On 504 Plan o 8 0 00 Students in CICO 2 500 0 80 Students in CICO 4 1 500 0 80 Students with Referrals 31 500 68 20 Students with Referrals 341 4 500 68 20 Students Status for 2013 14 SchoolYear 10 Y Show Names Fiter Wi active Winactive W archived Student Fie
4. 2012 Templates GB Behavior Support Plan nf 136 KB GB FACTS ne 13 468 GB Support Team Plan rf 58 KE The Student File gt Assessment BSP Documents tab View Documents A full list of student file documents is visible from the Student File Dashboard Here each document is listed by name type of document and the date the document was added To view additional information about any document from the Student File Dashboard click Assessments BSP Documents Here documents are listed by name type version number and date added The list can be sorted by clicking on any column header ISIS SWIS Users Manual 13 A i APBISApps Add a Document From the Student HERE S ATIP File Dashboard When naming a document 1 Click Assessments it should be clear enough BSP Documents to easily identify the doc 2 Click Add ument but generic if you plan to upload additional 3 Type a title for the document varela 5 6 in the Title field Click on Browse button next to the File field to locate the electronic file to be uploaded Select the type of file you are adding from the Type drop down menu Click OK Add a New Document Version As modifications occur to any document a new version of the document can be uploaded into ISIS SWIS Uploading a new version maintains the document s history From the Student HERE S A TIP File Dashboard Document management 1 Click Assessments procedu
5. double click a name listed in ISIS Main The Dashboard contains a snapshot of the student file organized around four areas Summary The student s name and co ordinator name are displayed Measures in the upper left hand corner of the dashboard The student file start date and the ability to modify it is in the upper right hand corner of the dashboard a Documents Team Members ISIS SWIS User s Manual Student File Summary The Student File Summary is located on the Student File Dash board and provides information related to the most recent data entry date implementation status and documentation available for review Assessments BSP Documents Coordinators and full access users can upload and store docu ments related to each student file in ISIS SWIS Each document can be downloaded for reference as teams make decisions about the student s support plan SWIS CICO 7 Ca School jems Check In Check Out X E Isis Data View SWIS Demo School Main entry d i Reports di Tools Ey Brian Bender Implementation Status Starting sell Se amp 3 Dashboard amp student Assessments BSP Documents Measures Team Members Assessment BSP Documents 4 pad A Le 3 a No Document Selected Name a Type Version Date Added Brian s BSP Plan 3 Mar 13 2012 Direct Observation Data Assessment 1 Jan 9 2012 FACTS Assessment 1 Jan 9 2012 Winter Class Schedule Other 1 Jan 9
6. 2 Click on View Reports y Student File Reports comparison with outcome Three types of reports are available within each student file de 3 Click Measure meeue dea ieni eny pending on the measure types used 4 In the Options panel on the correlation between the two a Measure 3 Single Time Segment left identify the following Time Segments a From Earliest date from which the report displays data Note If Time Segments are not used within a student s plan Time E ZER EE Segment and Single Time Segment reports cannot be generated c Primary Measure The measure to be reported d Comparative Measure Additional data to be reported for comparison we e Additional information Check any of the boxes to display not dis SWIS Demo School ES Gage Data View Tools e A ma EB En play any of the following information on the report amp Carly Johnson Implementation Status Starting v 13 Y Hones AAA e Student Name Support Plan Changes Report Sk Info Graphs support Plan Changes Rate of Disruption staff Fidelty Report Type nGall Jahnson Goal Met i nasa daa Rate of Disruption amp Staff Fide ST Goal Lines Notes erp poe April 23 2012 May 20 2012 e Complete gt A Incomplete 7 EN e Ku BY Iewen 5 Click Generate J H ND No Data g palios 3 AL KR 2 e ee e From AER Beie Generate a Student Time Segment Report 4 23 12
7. Specific Settings Core Data School Profile The School Profile includes all physical and contact information for the school facility Any of the information provided in this section can be updated with the exception of the District Name District Name Physical Address Phone Number School Name Grade Range Fax Number Mailing Address School Profile Contact Information Contact information for the following roles can be located and or edited as changes occur SWIS Contact Admin Contact Billing Contact Core Data School Days To enter or modify School Days from School Settings ISIS SWIS User s Manual 4 Click School Days under Core Data Click on the school year to expand the menu Type or select the number of schools days for each calendar month Early release days count as one full day Click Save Core Data School Enrollment To enter or modify School Enrollment in School Settings 1 2 If the school facility collects HERE S ATIP Click on School Enrollment Enrollment data should ntered at the sam Click on the correct school DE meaane ame year to expand the menu time as the annual census count typically by October 1st Enrollment totals only race ethnicity information Enter the number of students within each ethnic group Total School Enrollment calculates automatically based on the race ethnicity enrollment entered change during a
8. copy Schools facilities need not use the templates provided within ISIS SWIS if local alterna tives are available Measures Measures within ISIS SWIS are set up to monitor the fidelity of ISIS SWIS Users Manual 15 A i APBISApps implementation and student progress as identified within a student s support plan Measures establish the data entry screen and data entry schedule There are two types of measures to select from when establishing measures for each student file 1 Fidelity Fidelity measures monitor the level at which staff implement the student support plan Each student file requires collecting at least one fidelity measure 2 Outcome Outcome measures monitor the impact of the support plan on the students academic or social behavior Each student file requires at least one outcome measure View Measures The Student File Dashboard displays all measures associated with the student plan For more information on each measure click Measures from the Student File Dashboard SWIS Demo School Schoo n Isis z Student Data View Main Ents A MIP RG Ly Brian Bender Implementation Status Starting v 3 E IE amp Dashboard 8 student Assessments BSP Documents A Measures l Team Members Measures 3 Filter active Wlinactive U archived Add e Dele Status 8 Asking For Help Name a Measure Type Metric Type Start Date End Date Next Coll
9. school year if a large 10 20 change in enrollment occurs mid year 4 If the school facility does not collect race ethnicity information Enter the total enrollment 5 Click Save 0 School Settings a School Profile School Enrollment Profile aS a Contact Information Hispanic Latino 123 a Core Data American Indian Alaskan Native gt School Days Asian 21 School Enrollment Black 70 A Appii Pacific Islander Native Hawaiian 5 White 255 General swis Multi racial 21 cico Total School Enrollment 500 The School Settings gt Core Data gt School Enrollment settings ISIS SWIS Users Manual 33 A i APBISApps Note In order to generate the School Wide Reports ISIS SWIS requires details about School Enrollment Applications General To enter or modify General Settings in School Settings 1 Click General Choose Yes to enable the identified feature Choose No to disable the feature Click Save OO A UU N Close School Settings by clicking on the red X icon in the upper right corner of the screen Start Month Default August This setting sets which month is considered the start of the year for reporting and decision making purposes To modify the Start Month 1 Select the appropriate month from the drop down menu 2 Click Save Use 24 Hour Time Default Disabled This setting allows schools facilities to track data within a typical school day 8 00 am 5 0
10. 0 pm or within a 24 hour clock 1 To enable the use of a 24 hour clock 2 Select Yes from the drop down menu 3 Click Save 34 ISIS SWIS Users Manual Click anywhere within the row of the appropriate field to expand the menu Use 504 Default Enabled Schools Facilities may opt to collect data about individual students 504 status To disable this feature 1 Select No from the drop down menu 2 Click Save HERE S ATIP The federal government requires schools districts and states to collect individual level race and ethnicity data and report aggregated data in the following ways Individual students must report both his her ethnicity as well as race Students may identify more than one race Multi Racial is listed only as a category for aggregate reporting purposes Use Ethnicity Default Enabled When Use Ethnicity is enabled the SWIS Suite will require race ethnicity data to be entered To disable ethnicity as a required field in School Settings L Select No from the drop down menu 2 Click Save For more information about entering individual student ethnicity and race information please refer to the Person Management section on page 36 Use IEP Default Enabled ISIS SWIS Users Manual 35 A i APBISApps 36 When enabled users will identify each student s IEP status and disability category To disable this setting 1 Select No from the drop down menu 2 Click Save
11. 16 D LAF 2 support Plan Change a x 5 3 Seen f g O pen The Student Time Segments report allows teams to monitor time Be e 3 El compara Mera e i S GER a Gd segment data for a specific measure Depending on the options ary Measure Zo 4 i A o Rate of eruption y ana TTS apo VT ES Sept CAN selected when the measure was activated time segment data dis Comparative Measure Scheduled Entry Dates Staff ly plays as an average or as a sum across the dates identified 1of1 lZ Student Name B Goal Lines From ISIS Main 4 Support Plan Changes 4 Notes 1 Double click a student name from the Student File list Example of the Measure Report i pel E Click View Reports Generate a Measure Report 2 3 Click Time S t Student Measure reports allow teams to monitor data over time as E SOREN 4 well as compare measures with each other In the Options panel on the left identify the following a From Earliest date from which the report displays data 28 ISIS SWIS Users Manual ISIS SWIS Users Manual 29 A i APBISApps b To Latest date from which the report displays data c Primary Measure The measure to be reported d Additional Information Check the Student Name box to include the student name on the report Uncheck it to hide the information 5 Click Generate Generate a Student Single Time Segment Report The Student Single Time Segment report allows teams to monitor
12. A ISISSWIS User s Manual Version 51 Januar y 2014 A Al APBISApps How to Find Help This manual is your first step for ISIS SWIS support Can t find the information you need Contact your ISIS SWIS Facilitator My ISIS SWIS Facilitator Information Facilitator Name Phone Number Email Address For More Information Are you still stuck Visit the PBISApps support website online at support pbisapps org There you will find answers to many common questions a search able knowledge base and discussion forum and ways to contact PBISApps to ask your question directly NSISSWIS User s Manual Version 51 Januar y 2014 A Zuse mmm Table of Contents Edit a Team Member Role or Access Level 23 i Remove a Team Member 24 OIT RAS NARRA 4 Senda Team Email 3042200 baca dls 24 Who Should Use this Manual ooooccccccccccccccccccac oo 4 Assign a New Coordinator 24 What is B ISS sc c ccceaasinaetamdsasntactudnaeion te cadences 4 What is the SWIS Suite 0 c cece cece eee e ee renen 4 ahs e bag e SE SE z What is ISIS SWIS o on naonnaon is 5 SE About the QR Codes 0 0 0 cece cece cece ete nor 5 View Reports 1cisteseancitacta puotasdalda up nasal 26 Login Logou ER 6 EEN Reports 22 ere ug A dE Sa EES EE Ee 26 j Student File Reports 0 e eee e eee e cent cece ennenen 28 Switch Schoolss oss4 ssc agence EEN oe RASS 7 i Generate a Measure Report 28 Quic
13. Revise a Record 38 VIEW Measures ve NEEN EIERE e niine e KE aan E Ene 16 Delete a Record 39 Update a Measure Status 16 Update a Record Stat 39 Add a New Measure carr 17 PR E Edita Mesure 21 Student Dashboard cocaina 40 Delete Mee un ida etc 21 Team Members 22 Appendix A ISIS SWIS Data View Team Members arica 22 Entry and Reporting Schedule Inside Back Cover Add a Team Member 23 2 ISIS SWIS Users Manual ISIS SWIS Users Manual 3 A i APBISApps Overview Who Should Use this Manual The ISIS SWIS User s Manual is to provide ISIS SWIS users a quick reference and trouble shooting guide The manual is for use by ISIS SWIS facilitators and ISIS SWIS users during initial start up training and ongoing use Much of the information found in this manual is also available online at www pbisapps org What is PBISApps PBISApps is a not for profit group developed and operated by Educational and Community Supports ECS a research unit at the University of Oregon The PBISApps team manages a series of educational tools related to the implementation of multi tiered systems of support MTSS These tools include the School Wide Information System SWIS Suite PBIS Assessment and PBIS Evaluation These applications have been implemented in more than 25 000 schools in the US and abroad PBISApps has been making schools safer and more productive places for over 10 years by empowering educators to make data b
14. a specific time segment within a measure over time Depending on the metric options selected when the measure was activated time segment data displays as an average or as a sum across the dates identified 1 Double click a student name from the Student File list 2 Click View Reports 3 Click Single Time Segment 4 In the Options panel on the left identify the following a From Earliest date from which the report displays data b To Latest date from which the report displays data c Primary Measure The measure data to be reported d Time Segment The specific time segment to be reported e Comparative Measure Additional data to be reported for compar ison Note Comparative data are not specific to the time segment selected in the Primary Measure f Additional information Check any of the boxes to display not dis play any of the following information on the report Student Name Support Plan Changes Goal Lines Notes 5 Click Generate 20 ISIS SWIS Users Manual Tools Account Settings Account Settings allow an individual user to update personal profile information and update personalized application settings to ac commodate data entry or reporting preferences An account s settings are stored individually for each password accessing ISIS SWIS allowing each user to customize ISIS SWIS for individual usage To access Account Settings L Click Tools 2 Click Account Settings Within the Ac
15. art date using the calendar icon DO DN Select a Metric Type from the drop down menu 7 Click Add in Data Collection Schedule and select a weekly or monthly schedule for data collection 8 ISIS SWIS Users Manual 8 Click OK to save the schedule 9 Click Add in Goals and enter the set goal for the measure 10 Click Ok to save the goal 11 Click OK to save the measure Click OK amp New to save the measure and add another View Reports To access the School Wide Report L Click ISIS Main 2 Click School Wide Reports 3 Optional Click Refresh Report at any time to update with new data entered ISIS Main The main page of ISIS SWIS contains a list of student files available in ISIS SWIS By default the student file list includes both active and inactive student files This list can be modified based on search filter criteria and information about the status of the student s record User access to student information will vary Clicking once on a name from the Student Files list displays sum mary and history information for the selected record Open Student File To open a student file in ISIS SWIS L Click ISIS Main HERE S ATIP 2 Locate the student file to open If a padlock icon is displayed from the list to the left of the student 3 Double click the student s name the file is one you name cannot access Contact your ISIS SWIS coordinator for additional access ISIS SWIS Users Man
16. ased decisions as problems emerge What is the SWIS Suite HERE S ATIP The SWIS Suite a set of four Some aspects of ISIS SWIS applications SWIS CICO SWIS may be inaccessible based ISIS SWIS and SAMI is a on your access level Please reliable confidential web based contact your facilitator to information system built to have your access modified collect summarize and use For more information about student behavior data for decision access levels see the making Research demonstrates support that educators can make more article on effective and efficient decisions PBISApps when they have the right data in the right format at the right A ISIS SWIS Users Manual time The SWIS Suite provides school facility personnel with the information they need to be successful decision makers What is ISIS SWIS ISIS SWIS is a decision system within the SWIS Suite for students receiving more intensive supports for academic social or mental health services Teams using ISIS SWIS have a place to 1 Identify team members 2 Store formal assessments 3 Update individual support plans 4 Assess the effectiveness of the interventions With ISIS SWIS individual student support teams are organized informed and able to make timely decisions to benefit each student Information entered into ISIS SWIS is confidential and secure ISIS SWIS protects data through the use of account specific passwords and high quality data protect
17. cess Level drop down menu select the access the team member will have to the students file Click OK to save the new team member Click OK New to save the team member and enter another a If assigning the team member access enter a temporary password for the team members login information in the Temp Password field b Re enter the temporary password in the Confirm Temp Password field c Click Ok Edit a Team Member Role or Access Level As team member information changes updates can be made di rectly within ISIS SWIS From the Student File Dashboard 1 2 Click Team Members Double click the name of the team member to edit ISIS SWIS Users Manual 23 A i APBISApps 24 3 Modify the team members role or access level 4 Click OK Remove a Team Member From the Student File Dashboard 1 Click Team Members HERE S ATIP 2 Click to select the team Use Person Management member to remove to edit a team members 3 Click Remove name type or email address See page 38 for 4 Click Remove to confirm the removal Click Cancel to return to the Team Member tab more information Note Removing a team member in ISIS SWIS removes the team member from and his her access to the student file The team member s name remains on the related student staff non staff roster All data associated with the team member remains in the application Send a Team Email From the Student File Dashboar
18. count Settings menu schools Scan for video tutorial facilities can view and modify information related For instructions see page 5 to Account Profile and SWIS Suite Applications Account Profile Account Profile Settings allow a user to verify and update name contact email username password or avatar 1 To modify Account Profile Settings in Account Settings Click on Profile under Account Profile Click the name of the section to edit 2 3 4 Type the new information to modify Account Profile information 5 Enter your current password for changes to take effect 6 Click Save Applications General Applications settings allow users to enable specific settings ac cording to personal preference General settings include Locale Name Sort Order Default Graph Size First Last vs Last First ISIS SWIS Users Manual 31 A i APBISApps 52 To modify General settings in Account Settings L Click on General under Applications 2 Select the setting to modify 3 Type or select the preferred option for the setting 4 Click Save HERE S ATIP School Settings are Tools School Settings t for th ti To access School Settings Set Oe ne school and will be 1 From the ISIS Main click Tools the same for all 2 Click School Settings eee Within the School Settings menu schools facilities can view and modify information related to School Profile General and Application
19. cs dent Coordinator onep Assessment Support Plan Fidelty Data Outcome Data Implementation Status In Plac InPiace Date LastEntered Date LastEntered Status Da Bill Ardes Rose Margie Yes w w Feb 15 2013 2 12 13 Discontinued E Brian Bender Rose Margie Yes Jun 8 2012 6 8 12 Progressing amp Carly Johnson Stone April Yes 4 Bi Jun 1 2012 6 1 12 Progressing 3 David Anderson Jones Stone April Yes w 4 Jan 17 2014 1 29 14 Needs Revision DN Lou Armack Rose Margie No Starting DN Mark Banks Rose Margie Yes y Jan 24 2014 1 30 14 Progressing 3 Michelle Bier Rose Margie No x x Starting EI Neal Anderson Rose Margie Yes y x Starting D Tim Franks Stone April No y w Apr 5 2013 4 9 13 Discontinued Example of the School Wide Report The School Wide Report has three sections School Year This section contains a summary of student data collected across the SWIS Suite for the current school year Current This section contains a current snapshot of todays student data ISIS SWIS User s Manual 27 A Zuse AN Student Status This section lists the students who have ISIS SWIS files From ISIS Main within the current school year The list can be filtered by the file status i F active inactive archived The list can be sorted by clicking any of the 1 Double click a student name HERE S ATIP column headers from the Student File list It is recommended to review fidelity measure data as a
20. d 1 Click Team Members 2 Click Email Team to open an email to all team members in your default email program 3 Click any team members individual email address to open an email to that team member using your default email program Assign a New Coordinator ISIS SWIS coordinators may transfer management responsibilities for one or more student files to another ISIS SWIS coordinator either temporarily or permanently Each student file must be as signed to a coordinator Only transfer Student Files with the new coordinator s permission ISIS SWIS User s Manual From the Student File Dashboard 1 Click Team Members 2 Click Assign Coordinator 3 Select a coordinator from the list of identified coordinators 4 Click Assign Note ISIS SWIS facilitators setup coordinators After clicking Assign Coordinator if a message appears stating there are no active coordinators contact your facilitator and ask to have the new coordinator entered Data Entry Data Entry is based on the measures set up for the individual student file Please use the Data Entry Workspace screenshot to identify the location of each corresponding step in the ISIS SWIS Data Entry workspace Enter Measure Data From ISIS Main 1 Double click the student s name from the Student File list not shown in screenshot 2 From the Student Dashboard click on Data Entry 3 Use the Calendar to select the appropriate data entry date as needed T
21. e all student team A full list of team members is visible from the Student File Dashboard This view lists each team member by name members should be listed for each file not all team members will have the same access to student file along with type team role and information Team members access level displayed may have full access data D y To view additional information entry access read only about Team Members from the Student File Dashboard click Team Members access or no access to individual student files ISIS SWIS Users Manual This view lists team members by name along with team role access level email address and type Sort the list by clicking any column header Add a Team Member From the Student File Dashboard 1 2 Click the Add icon HERE S ATIP Select the correct Person Type Access should be assigned from the drop down menu to team members with Select the team member by name from the drop down list Specie teke IS entering data generating Type the team member s role on the team in the Team Member Role field Note The Team Member Role is specific to the relationship or support tasks related to the identified student This is not necessarily the person s position title reports and or assisting the coordinator in Student File management In general non staff team members should be given No Access to ISIS SWIS From the Ac
22. e last date for data collection using this schedule c Time Segments Weekly Data collection occurs on a weekly schedule Check the boxes d Data Collection next to the appropriate weekdays or utilize the quick selections week days all none e Goals 4 Click OK to save the changes Click Cancel to return to the Monthly Data collection occurs on a monthly schedule based on a day Measures tab or week of the month Delete a Measure Measures should be deleted only if the measure was set up incorrectly Goals Measure goals entered in ISIS SWIS are based on criteria identified within the student s plan benchmarks and or team agreements ISIS SWIS allows one goal at a time per measure HERE S ATIP Operator The comparative Editing some information will not have an impact on previously indicator of performance e g greater than gt less than HERE S ATIP or equal to lt entered data Time Segments Editing the Time Segments of a Measure does not To track a student s goal change previously saved data Previous data will use the old time Target Numerical criteria of i GE NES segments Future data will be entered using the new Time Segments P i end dates as the goal Start Date The earliest date changes Using start and Data Collection Schedule Editing the Data Collection Schedule s the goal was implemented or end dates the goal line does not change previously entered data To maintain a history of monit
23. ection Outcome Points Count Duration May 7 2012 Jun 11 2012 8 Assignment Completion Outcome Calculated Percent Apr 30 2012 Jun 11 2012 E Staff Fidelity Fidelity Scale Apr 30 2012 Jun 15 2012 Active Bj hactive da Archived The Student File gt Measures tab The Measure tab displays both active and inactive student mea sures Filter the list to include active inactive and or archived measures by selecting or unselecting the filter from the Measures tab Sort the list by clicking on any column header Update a Measure Status As the student s plan changes updates to individual measures will need to be updated There are three statuses available for each ISIS SWIS User s Manual measure associated with a student file Active Data are currently collected Inactive Data are not collected at this time Archived The measure has been discontinued To update a measure s status from the Student Dashboard 1 2 3 4 5 6 Add a New Measure From the Student Dashboard 1 2 Type a name for the measure Click Measures Right click the measure to be updated Choose Set Status Select the correct status If inactive or archived Type the measure s end date or select one from the calendar icon Click Ok to update the status Click Cancel to return to the Measures tab HERE S ATIP Click Measures Once data have been saved Click Add to an ISIS SWIS meas
24. ed Percent Enter of attempts of possible attempts ISIS SWIS calculates the percent HERE S ATIP The Student File Set Up Checklist contains a metric set up worksheet for how to use each metric type Explore the ISIS SWIS Demo account and Point Count Duration Enter of points count of something or duration of event for each time segment ISIS SWIS User s Manual practice in your ISIS SWIS facilitator s account for examples within the application Scale Enter a number based on the established scale Rate Enter the number of times the behavior is observed per length of time Metric Type Examples Metric Type Percent Example A What percentage of math problems did Matt complete each day Example B What percentage of the class period did Jason complete without a disruptive outburst Calculated Percent How many times did Emily use her ask the teacher a question skill out of four opportunities Out of five possible how many periods did Lizbet arrive on time Point Count Duration Ben will earn two points each time he shares with a peer Record the number of points earned per day Record the number of minutes it takes Emile from ending lunch to initiating instruction Scale Enter the extent to which we believe we have implemented Megan s plan with fidelity on a scale from 1 low to 5 high Measure Jace s temper ament on a sca
25. eep records current for reporting and decision making ISIS SWIS Users Manual 37 A i APBISApps Merge Duplicate Records Merging two names will move all data from the Student Staff Non Staff to Delete to the Student Staff Non Staff to Retain Delete a Record 1 Type the name of the record to be deleted in the Search field HERE S A TIP The SWIS Suite prevents L Check the Active Inactive and Archived filter boxes to display all person 2 Click the Search icon deleting person records records associated with the account attached to data If there 3 Click to select the record to delete are duplicate person re 2 Locate the name of the person to be retained by typing the name in the P P Search field 4 Click the Delete button cords and each has data merging the two records 3 Click the Search icon 5 Click Delete to confirm Click eco minended over Cancel to return to the roster i 4 Click to select amp Eet student a deleting thenameofthe gt Update a Record Status record to retain a E Tee ze L Check the Active Inactive and 5 Click Merge me Archived filter boxes to display all persons associated with the SWIS 6 In the Student che Account Staff Non Staff 2 Type the name of the record to update in the Search field Click the to Delete field search icon type the name of the person 3 Right click on the record and select Set Status Select the a
26. ent is currently enrolled in the school and data may reate a New Student File be entered for the student at any time From ISIS Main b Inactive The student is no longer enrolled in the school but may 1 Click New possibly return e g transfer students 2 Choose the student s name from the drop down list c Archived The student is no longer enrolled in the school and is unlikely to return e g graduated students 3 Select the date the students plan started or the first date data was will g e9 9 Be golde Delete a Student File 4 Optional Enter any notes about the student file for historical purposes From ISIS Main 5 Click OK 1 Click to select the student s name Note New student files default to an implementation status of 2 Click Delete Starting Modify the student s implementation status as needed 3 Click Confirm Delete to confirm Click Cancel to return to ISIS Main Update a Student File Status 4 If data exist in the student file click Yes Delete the Data to confirm the From 1818 Man deletion Click Cancel to return to ISIS Main 5 Enter a deletion date and optionally notes related to the deletion Click 1 Right click the student name from the list of enrolled students Cancel to return to ISIS Main 2 Click Set Status i R 6 Click Yes Delete the Student File to confirm the deletion Click Cancel to 3 Choose the appropriate status from the drop down menu return to ISIS Main IO ISIS SWIS Users Ma
27. ion procedures The SWIS Confidentiality and Security statement can be accessed at www pbisapps org About the QR Codes The QR codes in this manual direct you to video tutorials or addi tional content as supplements to the written instructions To use the QR codes you need a smart phone or tablet with internet access and software that can read and interpret the codes There are many free QR code reader apps found in your device s app store for exam ple the Apple App Store for iOS Google Play for Android or Windows Phone Store for Windows Phone To download An example of a QR code ISIS SWIS Users Manual 5 A i APBISApps 6 an app search QR code reader in the app store on your device and download All videos can be found on our website http www pbisapps org by navigating to Resources gt Video Tutorials in the main navigation Login Logout PBIS Apps CA O Applications Resources Support About Us Available Webinars Wye haVe webinars to update and refresh your knowledge Learn More A ISIS SWIS Upcoming Trainings PBIS pps Login A CICO SWIS SWIS Facilitator Certification School Wide Information System A SWIS Wisconsin Delle Wi Please login using the app bar at the top of Febru BOE February 27 PBIS Assessment ISIS SWIS Facilitator Certification the page Watch this video to see how The login is located in the black bar at the top of the screen
28. k SE citrico da 7 Generate a Student Time Segment Report 29 Create a New Student File O OR ROS FR 7 Generate a Student Single Time Segment Report EEN 30 Add a New Ti Member r dl e Tools Account Settings ec cece eee eee eens 31 Add a Measure coi al 8 View Reports 9 Account Profile 2 0 0 0 ccc ccc cece eee eee ee eeeeeees 31 E EE Applications General 31 ISIS Mai ici is a id ta a 2 Tools School Settings 2 e KE EIEE eur 32 Open Student File si sisser ENN KER NEE NN inniinn n EEN etd a 9 i School Profile Contact Information 32 Create a New Student Pie 10 i Core Data School Days 32 Update a Student File Status 10 Core Data School Enrollment naonnu nnnnnnnennnennnnnnnne 33 Delete a Student File 11 aa Applications Genera 34 SEENEN Eet L Start MOM recors redeo ia daa 34 Dashboard EE 12 UE ar EE 34 Student File Summary ng See E EES ENEEN SEENEN EE EE EN 13 Ee DEE 35 Assessments BSP Documents 6 5 0 5 s00sdenersoeasnercnens 13 Use Ethnicity 00000 cece cece cece cece cee eee venerne renerne 35 View DOCUS copiada 13 Meel eegene Ee 35 Add a Document osa risa aa 14 Require Staff and Require Student District DS 24 a 36 Edit a D LEE EEN T Person Management 36 Delete a Document 15 i Add a New Record 37 Available Document Templates 000 ce eee ee cece eens 15 Merge Duplicate Records 38 Measures cigarra ee bea Sheen ated eats bees 15 i
29. le from 1 disturbed 2 mild agitation 3 calm 4 engaged and 5 happy Rate Record the median number of words read correctly per min during literacy progress monitoring Record the number of Emmitt s social initiations per number of minutes at recess Time Segments optional Adding time segments allows the option for collecting data across multiple periods This is an optional component for adding measures ISIS SWIS User s Manual A Zuse AN To use time segments for a measure check the Use Time Segments End Date The last date the goal was implemented or monitored box in the Time Segments section of the Add Measure workspace EE i Notes Additional information about this goal Uncheck the box to opt out of time segments for the measure Edit a Measure Data Collection Schedules From the Student Dashboard The Data Collection Schedule establishes when the data are to be entered in ISIS SWIS A Student File should contain one or more 1 Click Measures Data Collection Schedules Teams may opt to collect data using an 2 Double click the measure to edit ad hoc schedule as needed 3 Edit the following information as needed Ad Hoc Allows data entry as needed in addition to any established data collection schedule a Basic Information Start Date The earliest date for data collection to begin b Metric if no data have been entered and saved End Date optional Th
30. me will open the dashboard for the selected student Student Dashboard reports include Summary Referrals By Time Latest Referrals the student s Referrals By Problem Behavior 10 most recent referrals Referrals By Location Referrals Per Year Referrals By Day Of Week Suspension Expulsion Average Referrals Per Referrals By Motivation Day Per Month ISIS SWIS Users Manual Appendix A ISIS SWIS Data Entry and Reporting Schedule School Date Team Team Coordinator Data Entry Student Entry Name Staff Measures Schedule Report Generated Student Entry Name Staff Measures Schedule
31. nual ISIS SWIS Users Manual 11 A i APBISApps 12 Student File ISIS SWIS Coordinators create and manage student files but may assign specific tasks and access to others on the team SWIS Demo School Ey Brian Bender Implementation Status Starting y 113 ES f ashboard E student 1 assessments 785P Doaens V measures Team venbers Student File for Brian Bender Start Date 1 9 12 7 Modify Coordinator Margie Rose Student File Summary Measures 3 Description Value Status Name a Measure Type Next Collection Assessment In Place e EI Asking For Help Outcome Jun 11 2012 Fidelity Data Last Entry Date Jun 8 2012 E Assignment Completion Outcome Jun 11 2012 Implementation Status Starting amp Staff Fidelity Fidelity Jun 15 2012 Outcome Data Last Entry Date Jun 8 2012 Student File Status Active Support Plan In Place Bi Assessments BSP Documents 4 Team Members 6 Name Type Date Added Name Type Team Role Access Level Brian s BSP Plan Mar 13 2012 Demo User Staff Teacher Full Access Direct Observation Data Assessment Jan 9 2012 Frank Stenson Staff Teacher No Access FACTS Assessment Jan 9 2012 Joe Binder staff Data Entry Speci Data Entry Winter Class Schedule Other Jan 9 2012 Kathy Holland Staff Teacher Read Only largie Rose Si Coordinator Coordinator Stuart Rice staff Teacher Full Access The Student File Dashboard Dashboard To access the Student File Dashboard
32. oday is selected by default 4 Set the student s status for the day using the Student Status drop down menu Present is selected by default 5 Set the student s status for the measure using the Student Status drop down within the appropriate measure Present is selected by default 6 Enter scheduled measure data as indicated in ISIS SWIS ISIS SWIS Users Manual 25 A i APBISApps 26 7 Optional data to enter a Ad hoc data Click on the Ad hoc button to the right of the measure name b Notes by day Click the Notes icon next to the day s Student Status drop down menu c Notes by measure Click the Notes icon to the right of the measure s Student Status drop down menu d Support Plan Change Type the change in the Support Plan Change field 8 Click Save All SWIS cico P 22 cant Syne y 4 SWIS Demo School Isis Student Data Vie Main EBB FIe 7 a ei Ly Brian Bender Implementation Status Starting y 2 EP Bv pate ya Entry Date Thursday January 30 2014 EN student status Present v de Prev Next pp PI Date wan 1 30 14 ven zogen ooo PETT E a 1 29 14 1 31 14 09 CIA ET T 1 2 3 4 s 6 8 9 10 11 Assignment Completion EE 1 45 16 47 Calculated Percent 1 29 14 1 31 14 pg 20 22 23 24 Ke 5 CE E Complete Assigned dm R E e Asking For Help Scheduled Henter support plan change Points Count Duration e 9 19 11 1 31 19 8 rere
33. ored stair steps to show how the Data Collection Schedules enter an End Date into the old schedule and then add a new schedule to start on the appropriate date goal shifted across time 20 ISIS SWIS Users Manual ISIS SWIS Users Manual 21 A i APBISApps and or if the team has determined that this measure was not appropriate and should not be included in the student s case history 1 In the Measures tab click to select the measure to be removed 2 Click Delete 3 Click Yes Delete the Data to confirm the deletion Click Cancel to return to the Measures tab Team Members For each student file coordinators organize team members assign team member access and communicate with team members by email Eug ET com SKS SWIS Demo School Isis Data View o Ve eee Cy Brian Bender Implementation Status Starting 13 8 amp Dashboard amp student Assessments BSP Documents 7 Measures Team Members Bai amp E EmaiTeam 7 Name a Team Role Access Level Email Type Demo User Teacher Full Access AAA staff Frank Stenson Teacher No Access EZ Frank Stenson demo edu staff e Joe Binder Data Entry Specialist Data Entry ET pinder demo edu Staff Kathy Holland Teacher Read Only E Kathy Hotand demo edu Sat Stuart Rice Teacher Full Access EA Stuart Rice demo edu Staff The Student File gt Team Members tab HERE S ATIP View Team Members Whil
34. ppropriate record to delete ca status for the record All data from The Edit Student workspace this record will be Active the person is currently associated with the school e ene Inactive the person is not currently associated with the school but 7 Click to select the name of the record to delete may return e g transfer students 8 Click Merge EB Person Management Archived the person me is not currently Revise a Record a jala mme e associated with the Add Bredt SetStatus ze Merge Delete SypmtRoster Brian Bender e Pe lt r ve yee aces school and will not 1 In the Search field type name of the record to modify inane SEEDEDE ime be returning e g lee graduated students 2 Click the Search icon o 8 cd FEE E 4 Click OK 3 In the result set double click on the record to revise 4 Revise the necessary information 5 Click OK IIA The Person Management workspace with Set Status menu 38 ISIS SWIS Users Manual ISIS SWIS Users Manual 39 A i APBISApps 40 Student Dashboard The Student Dashboard provides school facility personnel with a comprehensive report for an individual student with data in SWIS Scan for video tutorial CICO SWIS and or ISIS SWIS EE To access the Student Dashboard L Click Tools then click Student Dashboard 2 Select a student to view from the Find a Student drop down menu or the Students with Referrals list Clicking the na
35. res should be de BSP Documents Click to select a file Click Add Version Click the Browse button next to the File field to locate the electronic file to be uploadeo Click OK The new version appears at the top of the version list on the right side of the Document list LW ISIS SWIS Users Manual termined before uploading files into ISIS SWIS It is recommended to save master copies on a single team members comput er shared drive or other secure location Identify a single person to make edits or updates to master files and to upload files into ISIS SWIS Edit a Document As modifications occur to any document edit the master copy and upload it to replace the current file The title and the document type can also be edited From the Student File Dashboard 1 Click Assessments BSP Documents Click to select the file to be updated 2 3 Click Edit 4 Modify the Title File or Document Type as needed 5 Click OK Delete a Document From the Student File Dashboard 1 Click Assessments BSP Documents 2 Click to select the file to be removed 3 Click Delete 4 Click Delete to confirm the deletion Click Cancel to return to the docu ment list Available Document Templates Three templates for common document types are available at the bottom of the Assessment BSP Document tab Behavior Support Plan Support Team Plan FACTS Click any template to download a
36. right of the list SS Person Management a amp students amp staff 8 non staft Students AIN ABCDOEFGHIJKLMNOPQRSTUVW z Search ERR Filter Y Active J Inactive J Archived Badd amp amp Merge E Delete EjPrintRoster No Student Selected Status District ID Name J cco Y SiS gt 487909 Abby Mason gt gt 658576 Abby Olton a gt 394565 Alan Hawkings gt E D 955439 Alan Levine gt 264838 Albert Marks gt 938753 Alec Lexington gt 649373 Alex Cardigan gt 857593 Alexa Miller D 984765 Alexandra Hilman gt 575799 Alfred Neilan e gt 578330 Alfred Prince FE za D 45321 Alice Sakai gt 376890 Allen Felton gt 485726 Allen Piltzer BS gt 463746 Allen Roberts D Pagel sat He Displaying 1 15 of 591 gt Active M Inactive B Archived Add 1 Click on the correct tab Click Add Enter all required infor The Person Management workspace a New Record In the Tools menu click Person Management HERE S ATIP For students on an IEP a disability category must be selected To Be Obtained should only be selected when a record urgently needs to be recorded but the disability category is not available It is Students Staff Non Staff mation about the person critical to update this information Click OK to save or click OK and New to save and open a new form to continue adding new person records to k
37. tes If the student to add is new to the school click the Not In List icon and follow the steps for adding a student on page 36 in this manual about the student file for historical purposes 5 Click OK ISIS SWIS User s Manual 7 A i APBISApps Add a New Team Member From the Student File Dashboard 1 Click the Add icon 2 Select the correct Person Type from the drop down menu 3 Select the team member by name from the drop down list 4 Type the team member s role on the team in the Team Member Role field Note The Team Member Role is specific to the relation ship or support tasks related to the identified student This is not necessarily the person s position title 5 From the Access Level drop down menu select the access the team member will have to the students file 6 Click OK to save the new team member Click OK amp New to save the team member and enter another a If assigning the team member access enter a temporary password for the team members login information in the Temp Password field b Re enter the temporary password in the Confirm Temp Password field c Click Ok Add a Measure From the Student Dashboard HERE S ATIP 1 Click Measures For more information about metric types and 2 Click Add optional time segments Hi Select a type from the Mea see page 18 sure Type drop down menu Type a name for the measure Type a start date or select the st
38. ual 9 A i APBISApps CICO Check in Check Out HERE S ATIP SWIS Demo School Isis m School Wide Tools e Main Reports d ISIS Main Students in ISIS SWIS may fall in one of five implementation status Ee AAA categories As the status changes be sure to reflect the change within Ep new L Open SetStatus gt Lg Delete Summary History e S Status Student Coordinator StartDate Stent Erian Bandar the student s file In INSI me EN Brian Bender Margie Rose Jan 9 2012 Coordinator Margie Rose Status Active D o Ep Carly Johnson Apri Stone Sep 20 emmmer Sim Starting The student s support plan is in early stages a EF Bil Ardes April Stone Dec 5 2010 Days in ISIS 753 a Ey Dave Anderson ones Marge Rose Mar4 2011 gunge mm End Date E Progressing The student s support plan is in place and student a Ep LouArmadk Apri Stone Feb9 2011 Active Measures 3 i i a D vei Se IE is making progress a ES Michelle Bier Margie Rose Apr 16 2011 TeamMembers 6 RON a g Weiber Verge Rose Sep 23 2011 Not Progressing The student s support plan is in place but GE ES A Ee student is not making progress a Tina Brent Margie Rose Sep 15 2011 Needs Revision The student s support plan needs to be revised 5 Discontinued The student s support plan has been discontinued D access no access EJ active Gai inactive D I archived C New Stud Fil The ISIS Main Dashboard a Active The stud
39. ure the Metric Type cannot be Select a type from the Mea sure Type drop down menu modified It is important to carefully review measures shortly after set up to Type a start date or select the ensure the measure fit data start date using the calendar icon entry reporting and deci Select a Metric Type from the sion making needs drop down menu Click Add in Data Collection Schedule and select a weekly or monthly schedule for data collection Click OK to save the schedule ISIS SWIS Users Manual 17 A i APBISApps 18 9 Click Add in Goals and enter the set goal for the measure 10 Click Ok to save the goal 11 Click OK to save the measure or click OK amp New to save the measure and add another Basic Information Measure Name A short descriptive title of what you want to measure e g Rate of Disrespect Description A description detailing what you want to know how you will measure it and how often Start Date The earliest date for data collection to begin Metric Type The Metric Type identifies how data will be collected and summa HERE S ATIP The Data Collection Schedule start date as well as the Goals start date default to the measure s Start Date The measure s Start Date cannot pre date the Student File Start Date rized Below is a list of how data will be entered given the metric type chosen Percent Enter percent values between 0 100 Calculat
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