FOR CENTRAL WORKSHOP
Contents
1. European and USA Brands are preferred 2 Documents The following documents shall be provided with your offer e References e Brochures etc 3 DELIVERY The delivery is to be made to our CENTRAL WORKSHOP MOMBASA ROAD NAIROBI within Eight 8 weeks of award of contract Electrical Test Equipments For Central Workshop SECTION F TECHNICAL SPECIFICATIONS amp PRICE SCHEDULE a AUTOMATIC CAPACITANCE amp TAN DELTA TEST SET Technical description Requirements Proposals Output voltage 0 to 12kV Output current 100 mA continuous at 10kv 200 mA for gt 30 min at 10 Kv 300 mA for gt 4 min at 10 Kv All values achievable at maximum Operating temperature 50 C Input power 240 V AC 47 to 63 Hz with no loss in performance when used with portable generator 10A max at 220 V Auto selectable no reconfiguration hardware required Output power 3 KVA Measurement range and resolution 1 Test frequency 1 1 Range 45 to 70 Hz independent of input signal 1 2 Resolution 0 1 Hz 1 3 Accuracy 1 of reading 2 Test voltage 2 1 Range 25V to 12 kV 2 2 Resolution 1 V 2 3 Accuracy 1 of reading 1 V 3 Measured Test current 3 1 1 Range 0 to 5 0 A 3 2 Resolution 0 1 uA 3 3 Accuracy 1 of reading 1 uA 4 Capacitance 4 1 1 Range 0 to 100pf 4 2 Resolution 0 1 pF 4 3 Accuracy 0 5 of reading pF 5 Inductance 5 1 1 Range 5 2 Resolution 6H to 10 MH2. for any reason whether at its own initiative or in response to a clarification requested by a prospective tenderer may modify the tender documents by amendment 6 2 All prospective candidates that have received the tender documents will be notified of the amendment in writing or by cable and will be binding on them 6 3 In order to allow prospective tenderers reasonable time in which to take the amendment into account in preparing their tenders the Procuring entity at its discretion may extend the deadline for the submission of tenders Preparation of Tenders 7 Language of Tender 7 1 The tender prepared by the tenderer as well as all correspondence and documents relating to the tender exchanged by the tenderer and Procuring entity shall be written in English Electrical Test Equipments For Central Workshop language provided that any printed literature furnished by the tenderer may be written in another language provided they are accompanied by an accurate English translation of the relevant passages in which case for purposes of interpretation of the tender the English translation shall govern 8 Documents Comprising the Tender 8 1 The tender prepared by the tenderer shall comprise the following components a aTender Form and a Price Schedule completed in accordance with paragraph 9 10 and 11 below b documentary evidence established in accordance with paragraph 12 that the tenderer is eligible to tender and is qualif
3. 0 01H Electrical Test Equipments For Central Workshop 5 3 Accuracy 0 5 of reading 6 Dissipation factor Tand 6 1 Range DF 0 to 100 00 Tanod 0 to 999 99 6 2 Resolution 0 01 6 3 Accuracy DF 1 of reading Tand 0 04 7 Temperature measurement 7 1 Range 0 C to 50 C 7 2 Resolution 0 1 C 7 3 Accuracy 4 C 8 Power 8 1 Range 0 to 2 KW actual 8 2 Resolution 0 5 mW 8 3 Accuracy 2 of reading at 10Kv 0 03 of VA 0 5 Mw Electrostatic interference suppression Frequency modulation measurement system configurable to 5 or 10 of test frequency Reference impedance Resistive element System for operating the test unit An optional lap top used as controller by using standard software and RS232 connection or USB Ethernet Turns ratio testing Test potential 10kVwith optional TTR capacitor Calibration in the field Built in field module calibration reference Correction recording of environmental influence Temperature humidity probe Safety Visual warning Safety Strobe Light Portability High density plastic molded transport case to be supplied High Voltage cable 18 m length double shielded Operating temperature 0 C to 50 C Calibration certificate Certificate of accredited laboratory Language of the operating manual English language Installatio
4. any warranty or other obligations under this Contract 9 Packing 9 1 The tenderer shall provide such packing of the Goods as is required to prevent their damage or deterioration during transit to their final destination as indicated in the Contract 9 2 The packing marking and documentation within and outside the packages shall comply strictly with such special requirements as shall be expressly provided for in the Contract 10 Delivery and Documents 10 1 Delivery of the Goods shall be made by the tenderer in accordance with the terms specified by Procuring entity in its Schedule of Requirements and the Special Conditions of Contract 11 Insurance 11 1 The Goods supplied under the Contract shall be fully insured against loss or damage incidental to manufacture or acquisition transportation storage and delivery in the manner specified in the Special conditions of contract 12 Payment 12 1 The method and conditions of payment to be made to the tenderer under this Contract shall be specified in Special Conditions of Contract 12 2 Payments shall be made promptly by the Procuring entity as specified in the contract Electrical Test Equipments For Central Workshop 13 Prices 13 1 Prices charged by the tenderer for Goods delivered and Services performed under the Contract shall not with the exception of any price adjustments authorized in Special Conditions of Contract vary from the prices by the tenderer in its tender 14 As
5. d The Procuring entity means the organization purchasing the Goods under this Contract e The tenderer means the individual or firm supplying the Goods under this Contract 2 Application 2 1 These General Conditions shall apply in all Contracts made by the Procuring entity for the procurement of goods 3 Country of Origin 3 1 For purposes of this Clause origin means the place where the Goods were mined grown or produced 3 2 The origin of Goods and Services is distinct from the nationality of the tenderer 4 Standards 4 1 The Goods supplied under this Contract shall conform to the standards mentioned in the General Conditions 5 Use of Contract Documents and Information 5 1 The Candidate shall not without the Procuring entity s prior written consent disclose Electrical Test Equipments For Central Workshop the Contract or any provision thereof or any specification plan drawing pattern sample or information furnished by or on behalf of the Procuring entity in connection therewith to any person other than a person employed by the tenderer in the performance of the Contract 5 2 The tenderer shall not without the Procuring entity s prior written consent make use of any document or information enumerated in paragraph 5 1 above 5 3 Any document other than the Contract itself enumerated in paragraph 5 1 shall remain the property of the Procuring entity and shall be returned all copies to th
6. envelopes shall a be addressed to the Procuring entity at the following address Electrical Test Equipments For Central Workshop Company Secretary Legal amp Corporate Affairs Director Kenya Electricity Generating Co Ltd 7 Floor Stima Plaza Phase II Kolobot Road Parklands P O Box 47936 00100 NAIROBI KENYA bear TENDER FOR PROCUREMENT OF VARIOUS ELECTRICAL TEST EQUIPMENTS FOR CENTRAL WORKSHOP The Invitation for tenders IFT and the words DO NOT OPEN BEFORE 19 OCTOBER 2010 AT 2 30 P M The inner envelopes shall also indicate the name and address of the tenderer to enable the tender to be returned unopened in case it is declared late 17 3 If the outer envelope is not sealed and marked as required by paragraph 17 2 the Procuring entity will assume no responsibility for the tender s misplacement or premature opening 18 Deadline for Submission of Tenders 18 1 Tenders must be received by the Procuring entity at the address specified under paragraph 17 2 not later than 18 2 The Procuring entity may at its discretion extend this deadline for the submission of tenders by amending the tender documents in accordance with paragraph 6 in which case all rights and obligations of the Procuring entity and candidates previously subject to the deadline will thereafter be subject to the deadline as extended 19 Modification and Withdrawal of Tenders 19 1 The tenderer may modify or withdraw its t
7. information iii General Conditions of Contract iv Special Conditions of Contract v Schedule of Requirements amp Technical Specifications vi Tender Form and Price Schedules vii Tender Security Form viii Contract Form ix Performance Security Form 4 2 The Tenderer is expected to examine all instructions forms terms and specifications in the tender documents Failure to furnish all information required by the tender documents or to submit a tender not substantially responsive to the tender documents in every respect will be at the tenderers risk and may result in the rejection of its tender 5 Clarification of Documents 5 1 A prospective tenderer requiring any clarification of the tender document may notify the Procuring entity in writing or by cable hereinafter the term cable is deemed to include facsimile at the entity s address indicated in the Invitation for tenders The Procuring entity will respond in writing to any request for clarification of the tender documents which it receives no later than Five 5 days prior to the deadline for the submission of tenders prescribed by the Procuring entity Written copies of the Procuring entity response including an explanation of the query but without identifying the source of inquiry will be sent to all prospective tenderer that have received the tender document 6 Amendment of Documents 6 1 At any time prior to the deadline for submission of tenders the Procuring entity
8. notification of award from the successful Electrical Test Equipments For Central Workshop tenderer shall furnish the performance security in accordance with the Conditions of Contract in the Performance Security Form provided in the tender documents or in another form acceptable to the Procuring entity 31 2 Failure of the successful tenderer to comply with the requirement of paragraph 30 or paragraph 31 shall constitute sufficient grounds for the annulment of the award and forfeiture of the tender security in which event the Procuring entity may make the award to the next lowest evaluated Candidate or call for new tenders 32 Corrupt Fraudulent Practices 32 1 The Procuring entity requires that tenderers observe the highest standard of ethics during the procurement process and execution of contracts In pursuance of this policy the Procuring entity a defines for the purposes of this provision the terms set forth below as follows i corrupt practice means the offering giving receiving or soliciting of any thing of value to influence the action of a public official in the procurement process or in contract execution and ii fraudulent practice means a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the detriment of the Procuring entity and includes collusive practice among tenderer prior to or after tender submission designed to establish tender prices a
9. total price shall be corrected If the candidate does not accept the correction of the errors its tender will be rejected and its tender security may be forfeited If there is a discrepancy between words and figures the amount in words will prevail 22 3 The Procuring entity may waive any minor informality or non conformity or irregularity in a tender which does not constitute a material deviation provided such waiver does not prejudice or affect the relative ranking of any tenderer 22 4 Prior to the detailed evaluation pursuant to paragraph 23 the Procuring entity will determine the substantial responsiveness of each tender to the tender documents For purposes of these paragraphs a substantially responsive tender is one which conforms to all the terms and conditions of the tender documents without material deviations The Procuring entity s determination of a tender s responsiveness is to be based on the contents of the tender itself without recourse to extrinsic evidence 22 5 If a tender is not substantially responsive it will be rejected by the Procuring entity and may not subsequently be made responsive by the tenderer by correction of the nonconformity 23 Evaluation and Comparison of Tenders 23 1 The Procuring entity will evaluate and compare the tenders which have been determined to be substantially responsive pursuant to paragraph 22 23 2 The Procuring entity s evaluation of a tender will exclude and not take into acc
10. 14 1 and 14 3 will be rejected by the Procuring entity as non responsive pursuant to paragraph 22 Unsuccessful Tenderer s tender security will be discharged or returned as promptly as possible but not later than thirty 30 days after the expiration of the period of tender validity prescribed by the Procuring entity The successful Tenderer s tender security will be discharged upon the tenderer signing the contract pursuant to paragraph 30 and furnishing the performance security pursuant to paragraph 31 Electrical Test Equipments For Central Workshop 14 7 The tender security may be forfeited a if a tenderer withdraws its tender during the period of tender validity specified by the procuring entity on the Tender Form or b in the case of a successful tenderer if the tenderer fails i to sign the contract in accordance with paragraph30 or ii To furnish performance security in accordance with paragraph 31 15 Validity of Tenders 15 1 15 2 Tenders shall remain valid for 90 days or as specified in the tender documents after date of tender opening prescribed by the Kenya Electricity Generating Company Limited pursuant to paragraph 18 A tender valid for a shorter period shall be rejected by the Procuring entity as non responsive In exceptional circumstances the Procuring entity may solicit the Tenderer s consent to an extension of the period of validity The request and the responses thereto shall be made
11. 22 Electrical Test Equipments For Central Workshop 11 Tender Currencies 11 Prices shall be quoted in the following currencies a For services that the tenderer will supply from within Kenya the prices shall be quoted in Kenya shillings and b For services that the tenderer will supply from outside Kenya the prices shall be quoted in US dollars or in another freely convertible currency 12 Tenderers Eligibility and Qualifications 12 1 Pursuant to paragraph 1 of section B the tenderer shall furnish as part of its tender documents establishing the tenderers eligibility to tender and its qualifications to perform the contract if its tender is accepted 12 2 The documentary evidence of the tenderers eligibility to tender shall establish to the Procuring entity s satisfaction that the tenderer at the time of submission of its tender is from an eligible source country as defined under paragraph I of section B 12 3 The documentary evidence of the tenderers qualifications to perform the contract if its tender is accepted shall establish to the Procuring entity s satisfaction a that the tenderer has the financial technical and production capability necessary to perform the contract b that in the case of a tenderer not doing business within Kenya the tenderer is or will be if awarded the contract represented by an Agent in Kenya equipped and able to carry out the Tenderer s maintenance repair and spare parts
12. Frequency Hz 40 to 70Hz Other Measurements kW KVAR kVA PF DPF kWh kVARh kVAh K Factor Flicker Harmonics 1st to 50th Direction sequence Power Source 9 6V NiMH rechargeable battery pack Electrical Test Equipments For Central Workshop External AC supply 0 240V AC 10 50Hz Battery Life gt Eight hours with display on lt 35 hours with display off record mode Communication Port RS 232 Display Min 4VGA 320X240 COLOR LCD Performance details Records and display trend data as fast as once per second for one month for upto 25 variables Direct measurement of neutral current Transient detection on all V and 1 inputs Inrush current Calculation of Crest factors for V and C Calculation of the K Factor for transformers Calculation of short term flicker Calculation of the Three Phase voltage unbalance Measurement of harmonic angles and rates referenced to the fundamental or RMS value for voltage current or power up to 50th harmonic Display of harmonic sequencing and direction and calculation of overall harmonics Real time display of phasor diagrams including values and phase angles Monitors the average value of parameter calculated for a period from 1 sec to 2 hours Measurement of active reactive and apparent power per phase and their respective sum total Calculation of power factor displacement power factor an
13. KenGen Kenya Electricity Generating Company Limited KGN TS 01 2010 Kenya Electricity Generating Company Ltd Stima Plaza Kolobot Road Parklands P O BOX 47936 00100 NAIROBI Website www kengen co ke September 2010 VARIOUS ELECTRICAL TEST EQUIPMENTS FOR CENTRAL WORKSHOP Section A Section B Section C Section D Section E Section F Section G Section H Section I Section J Table of Contents Page INTRODUCTION INVITATION FOR TENDERS 3 GENERAL INFORMATION 4 19 GENERAL CONDITIONS OF CONTRACT 20 25 SPECIAL CONDITIONS OF CONTRACT 26 SCHEDULE OF REQUIREMENTS 27 31 TECHNICAL SPECIFICATIONS amp PRICE SCHEDULE 27 31 TENDER FORM 32 TENDER SECURITY FORM 33 CONTRACT FORM 34 PERFORMANCE SECURITY FORM 35 SECTION A INVITATION TO TENDER The Company invites sealed tenders from eligible candidates for the Supply of Various Electrical Test Equipments for Central Workshop Mombasa Road Nairobi whose specifications are detailed in the Tender Documents Interested eligible candidates may obtain further information from and inspect the Tender Documents at the office of Supply Chain Manager Tel 254 020 3666204 Fax 254 020 3666200 Email pkimemia kengen co ke ckiara kengen co ke komar kengen co ke Where the tender document may be collected upon payment of a non refundable fee of KShs 3 000 00 paid in cash at any KenGen office or through a banker s cheque The document can
14. MENTS FOR CENTRAL WORKSHOP in conformity with the said tender documents for the sum of total tender amount in words and figures or such other sums as may be ascertained in accordance with the Schedule of Prices attached herewith and made part of this Tender We undertake if our Tender is accepted to deliver the goods in accordance with the delivery schedule specified in the Schedule of Requirements If our Tender is accepted we will obtain the guarantee of a bank in a sum equivalent to 10 percent of the Contract Price for the due performance of the Contract in the form prescribed by Kenya Electricity Generating Company Limited We agree to abide by this Tender for a period of 90 days from the date fixed for tender opening of the Instructions to tenderers and it shall remain binding upon us and may be accepted at any time before the expiration of that period Until a formal Contract is prepared and executed this Tender together with your written acceptance thereof and your notification of award shall constitute a binding Contract between us We understand that you are not bound to accept the lowest or any tender you may receive We hereby declare that we have not been debarred from any procurement process and shall not engage in any fraudulent or corrupt act with regard to this purchase Dated this day of 2010 signature in the capacity of Duly authorized to sign tender for and on behalf of SECTION H TENDER SECU
15. RITY FORM To be on Letter head of the Bank WHEL CAS fs enara ua decane EEES name of the tenderer hereinafter called the tenderer has submitted its tender dated date of submission of tender for the Supply of VARIOUS ELECTRICAL TEST EQUIPMENTS FOR CENTRAL WORKSHOP name and or description of the goods hereinafter called the Tender sen ye ci deiSeaees Gk GORGE RGSS UOT sd cca rsa EEE E E EENE having our registered office at PRT ap ate deeds hereinafter called the Bank are bound unto Kenya Electricity Generating Company KenGen hereinafter called the Procuring entity in the sum of for which payment well and truly to be made to the said Procuring entity the Bank binds itself its successors and assigns by these presents Sealed with the Common Seal of the said Bank this day of 2010 THE CONDITIONS of this obligation are 1 Ifthe tenderer withdraws its Tender during the period of tender validity specified by the tenderer on the Tender Form or 2 If the tenderer having been notified of the acceptance of its Tender by the Procuring entity during the period of tender validity a fails or refuses to execute the Contract Form if required or b fails or refuses to furnish the performance security in accordance with the Instructions to tenderers We undertake to pay to the Procuring entity up to the above amount upon receipt of its first written demand without the Procuring entit
16. T 2010 Suppliers Company s Official Rubber Stamp sssssssssssssssrssssrrssseerrsrerresssresssrerrsrerrsssres Part 2 f Conflict of Interest I We the undersigned state that I We have no conflict of interest in relation to this procurement E AEE AAA eee easter TAE A VEISE tite S T AEN Forand on behalf oE M S e aa aA AA A unde cae a EA Aa Ea a a a a eaaa Inthe Capacity OF E E A OEE E O A EAA E IBES MA aT A EAE haca gine oes CayiOk EAA E E ot E 2010 Suppliers Company s Official Rubber Stamp ccc cee cece ee ne eee e eens nena enene ene eneneeneenees Part 2 g Interest in the Firm Is there any person persons in KenGen or any other public institution who has interest in the Firm Yes No way lee evan sawed Veh eee Delete as necessary Institution 0 cece cence neers Title Signature Date Part 2 h Experience Please list here below similar projects accomplished or companies clients you have supplied with similar items or equipments in the last two 2 years Company Name Country Contract Order No Value RRA nO Oe RE EOP Zanne enaa MA RNS ESAS Lith artes Contact person Full Names ccceeeeceeeee eens E mail address ececeeeeneee ees Cell phone no cceceeeeeeee ees Note The person should be at the level of director Attach proof of citizenship Attach certified copies of the following documents a Previous ord
17. ae Value Added Tax NOx stan Nex aa a cca a ttle de e e stuns a a cheenale alae alte aase ti aas aneen aaae aeaaea Value of the largest single assignment you have undertaken to date US KShs Was this successfully undertaken Yes No 0 ecceceeeee enone if Yes attach reference Name S of your banker S niii Spon E teen ated deen de eet ee A dean dee eel Rata Branches sto cesses het ive dha weet whee nde ie hale ea e Tel NO Se Jictee cist geste y ete tiene ndn denied Part 2 a Sole Proprietor sol Gi ness nates aaaeeeeneHoneadAnenc code T E T Nationality sees aie E CountrhyohOnicinkeeemenee eee eGitizenshiprdetatl E a ea seco e ee Se eee Se EEE SE SORES aren Company Bronie m a ence Attach brochures or annual reports in case of public companies Part 2 b Partnerships Give details of partners as follows Full Names Nationality Citizenship Details Shares Company Profile ceeeeeeee Attach brochures Part 2 c Registered Company Private or public 0 0 00 ccc cece cee iee n ene eeeeeeneenees Company Profile ce eee sence ee Attach brochures or annual reports in case of public companies State the nominal and issued capital of the Company Nominal SDS haasi a tin vents eects evel aie ee Issued KEBS ea a tebe eis Fea eee List of top ten 10 shareholders and distribution of shareholding in the company Give details of all directors as follows Full N
18. also be viewed and downloaded from the website www kengen co ke and the payment evidence MUST be submitted with the tender document Bidders who download the tender document from the website and will be required to pay a reduced fee of Kshs 2 000 00 Tenders must be accompanied by a security in the form and amount specified in the tender documents and must be delivered to Company Secretary Legal amp Corporate Affairs Director Kenya Electricity Generating Co Ltd 7 Floor Stima Plaza Phase III Kolobot Road Parklands P O Box 47936 00100 NAIROBI KENYA On or before 19 October 2010 at 2 00 p m Tenders will be opened immediately thereafter in the presence of the candidates representatives who choose to attend on date and time at Stima Plaza Phase III Executive Committee Room 7 Floor on SUPPLY CHAIN MANAGER Electrical Test Equipments For Central Workshop 1 1 1 2 1 3 2 1 2 2 2 3 3 SECTION B GENERAL INFORMATION Introduction Eligible Tenderers This Invitation for Tenders is open to all tenderers eligible as described in the tender documents Successful tenderers shall complete the supply of goods by the intended date specified in the tender documents Tenderers shall provide the qualification information statement that the tenderer including all members of a joint venture and subcontractors is not associated or have been associated in the past directly or indirectly with a firm or an
19. ames Nationality Citizenship Details Shares Part 2 d Debarment I We declare that I We have not been debarred from any procurement process and shall not engage in any fraudulent or corrupt acts with regard to this or any other tender by KenGen and any other public or private institutions PUL Naimes ss2 rect it anas S wes Satins Giese EE tae tetas aaa ees SIQMACUIE i aera Gates ass Ava sade Sete viels vag Ag EEEE A n dates SGA Gog aS aE Galea e Sea Cael eda EErEE S ETE EEE wa Nua Dated this i222 gcse a d5 Sage e a a EEE ee ieee ek day OF oarnein EEEn cee cade EE 2010 Inthe capacity Ofion 2 0 nren renser E diag les NE Saws SEEN dag EE Ge vibes SY ene cde Uae Up ed deus san dG E NA Duly authorized to sign Tender for and on behalf of 0 0 cece cece cence eee ee eee ea een enenaene es Part 2 e Criminal Offence I We Name s of Director s GU cH EIERE A A ENA E M EAEE E aut EERE EE EEA AT have not been convicted of any criminal offence relating to professional conduct or the making of false statements or misrepresentations as to its qualifications to enter into a procurement contract within a period of three 3 years preceding the commencement of procurement proceedings Taa T A ET E E E E ated nd ae Forand on beha 0f M Eaire Tuaana EN EE ATEOS TESIEN eaves AIENTI ET ENEA EEE EAEE OATES Inthe Capacity OF svosi s5usaceeves dena a a EN OE EE E E E E ENEE TE E SA Dated this iee n ar E ES day Of emrenin a A T A
20. d by the tenderer b the Schedule of Requirements c the Technical Specifications d the General Conditions of Contract e the Special Conditions of Contract and f the Procuring entity s Notification of Award 3 In consideration of the payments to be made by the Procuring entity to the tenderer as hereinafter mentioned the tenderer hereby covenants with the Procuring entity to provide the goods and to remedy defects therein in conformity in all respects with the provisions of the Contract 4 The Procuring entity hereby covenants to pay the tenderer in consideration of the provision of the goods and the remedying of defects therein the Contract Price or such other sum as may become payable under the provisions of the contract at the times and in the manner prescribed by the contract IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with their respective laws the day and year first above written Signed sealed delivered by the for the Procuring entity Signed sealed delivered by the for the tenderer in the presence of SECTION J PERFORMANCE SECURITY FORM To be on Letter head of the Bank To Kenya Electricity Generating Company Limited Stima Plaza Phase III Kolobot Road Parklands P O Box 47936 00100 NAIROBI KENYA WHEREAS sce assis assess vineadeaedeneweonedseneadsadiee name of tenderer hereinafter called the tenderer has undertaken in pu
21. d tangent factor Recording time stamping and characterization of disturbance swells sags and interruptions exceedence of power and harmonic thresholds Data View software included d TRANSFORMER DISSOLVED GAS ANALYZER DGA SPECIFICATIONS Gases to be measured in Transformer Oil Hydrogen H2 Methane CH4 Ethane C2H6 Ethylene C2H4 Acetylene C2H2 Carbon monoxide CO Carbon dioxide CO2 Electrical Test Equipments For Central Workshop Oxygen O2 Nitrogen N2 TCG Portable dissolved gas analyzer The gases to Nitrogen N2 500 100 000ppm be measured in Transformer oil are as follows Acetylene C2H2 1 60 000ppm together with measurement range Carbon monoxide CO 1 60 000ppm Hydrogen H2 5 60 000ppm methane CH4 1 60 000ppm Ethylene C2H6 1 100 000pm Ethane C2H6 5 100 000ppm Carbon dioxide CO2 1 10 000ppm Oxygen 02 60 100 000ppm TCG 50 10 000ppm Resolution All gases 1ppm Operating temperature range standard 0 to 50 C Expected operating life gt 10 years Calibration Kit To be specified OTHERS Measurement Accuracy 30 Measurement time 10min Oil volume to be measured at once 10 50 ml Power Supply Single phase 240v 50 Hz ac Working Environment 15 60 C Enclosure Transporting kit Cast aluminum frame cover and handles Conformity IEC 60567 or lates
22. e Procuring entity on completion of the Tenderer s performance under the Contract if so required by the Procuring entity 6 Patent Rights 6 1 The tenderer shall indemnify the Procuring entity against all third party claims of infringement of patent trademark or industrial design rights arising from use of the Goods or any part thereof in the Procuring entity s country 7 Performance Security 7 1 Within fifteen 15 days of receipt of the notification of Contract award the successful tenderer shall furnish to the Procuring entity the performance security in the amount specified in Special Conditions of Contract 7 2 The proceeds of the performance security shall be payable to the Procuring entity as compensation for any loss resulting from the Tenderer s failure to complete its obligations under the Contract 7 3 The performance security shall be denominated in the currency of the Contract or in a freely convertible currency acceptable to the Procuring entity and shall be in the form of a bank guarantee or an irrevocable letter of credit issued by a reputable bank located in Kenya or abroad acceptable to Procuring entity in the form provided in the tender documents 7 4 The performance security will be discharged by the Procuring entity and returned to the Candidate not later than thirty 30 days following the date of completion of the Tenderer s performance obligations under the Contract including any warranty obligations u
23. e provisions of the Technical Specifications For purposes of the commentary to be furnished pursuant to paragraph 13 3 c above the tenderer shall note that standards for workmanship material and equipment as well as references to brand names or catalogue numbers designated by the Procurement entity in its Technical Specifications are intended to be descriptive only and not restrictive The tenderer may substitute alternative standards brand names and or catalogue numbers in its tender provided that it demonstrates to the Procurement entity s satisfaction that the substitutions ensure substantial equivalence to those designated in the Technical Specifications 14 Tender Security 14 1 14 2 14 3 14 4 14 5 14 6 The tenderer shall furnish as part of its tender a Tender Security for the amount of 2 of tender value The tender security is required to protect the Procuring entity against the risk of Tenderer s conduct which would warrant the security s forfeiture pursuant to paragraph 14 7 The tender security shall be denominated in Kenya Shillings or in another freely convertible currency and shall be in the form of a bank guarantee or a bank draft issued by a reputable bank located in Kenya or abroad in the form provided in the tender documents or another form acceptable to the Procuring entity and valid for thirty 30 days beyond the validity of the tender Any tender not secured in accordance with paragraph
24. ender after the tender s submission provided that written notice of the modification including substitution or withdrawal of the tenders is received by the Procuring prior to the deadline prescribed for submission of tenders 19 2 The Tenderer s modification or withdrawal notice shall be prepared sealed marked and dispatched in accordance with the provisions of paragraph 17 A withdrawal notice may also be sent by cable but followed by a signed confirmation copy postmarked not later than the deadline for submission of tenders 19 3 No tender may be modified after the deadline for submission of tenders 19 4 No tender may be withdrawn in the interval between the deadline for submission of tenders and the expiration of the period of tender validity specified by the tenderer on the Tender Form Withdrawal of a tender during this interval may result in the Tenderer s forfeiture of its tender security pursuant to paragraph 14 7 Electrical Test Equipments For Central Workshop Opening and evaluation of Tenders 20 Opening of tenders 20 1 The Procuring entity will open all tenders in the presence of tenderers representatives who choose to attend on 19 October 2010 at 2 30 p m on 7 floor Executive Room Stima Plaza Phase III Kolobot Road Parklands The tenderers representatives who are present shall sign a register evidencing their attendance 20 2 The tenderers names tender modifications or withdrawals tender price
25. ers from companies supplied before b Certificate of Incorporation Registration c Tax Compliance Certificate for local suppliers d VAT Certificate for local suppliers e Audited Financial Statements Accounts for the last two 2 years f Valid Local Authority Trade License for local suppliers g The Power of Attorney The above documents should be submitted if they are applicable to bidder Part 2 i Declaration I We the undersigned state and declare that the above information is correct and that I We give Kenya Electricity Generating Company Limited authority to seek any other references concerning my our company from whatever sources deemed relevant e g Office of the Registrar of Companies Bankers etc BULL NAMES anaren bes a ange bas aA dbas serddadtnedadss sles seeemeaity cage az eetedekeawagd eueaes egedes SiGMAtUPe ssi 2icsascscewarde ousedidaaas sates ede op dubia dies Mende EN EE E Midadd yawame beresduaies bine E OE aR For and on behalf Of MIs utasra fepaseedacicipettereedagecemeset sh ORRERA a ands ep seme de ceaedacigebend ves dsGacigenatas In the Capacity Of 22 v ceesecsdecascars nirna e a ga o4 Seta needed 14 Wide ey sane ee deed pen aden seubne temas Dated thi s ei scrnecect accede aa dn eyes Penney geet day OF nenene tens damiaias a na 2010 Suppliers Company s Official Rubber Stamp 0 c cece ececeeceee ec eee ences ene eneee ene eae eens eneeas
26. ied to perform the contract if its tender is accepted c documentary evidence established in accordance with paragraph 13 that the Goods and ancillary services to be supplied by the tenderer are eligible goods and services and conform to the tender documents and d tender security furnished in accordance with paragraph 14 9 Tender Form 9 1 The tenderer shall complete the Tender Form and the appropriate Price Schedule furnished in the tender documents indicating the Goods to be supplied a brief description of the goods their country of origin quantity and prices 10 Tender Prices 10 1 The tenderer shall indicate on the appropriate Price Schedule the unit prices and total tender price of services it proposes to supply under the contract 10 2 Prices indicated on the Price Schedule shall be entered separately in the following manner i the price of the goods quoted EXW ex works ex factory ex warehouse ex showroom or off the shelf as applicable including all customs duties and sales and other taxes already paid or payable ii Charges for inland transportation insurance and other local costs incidental to deliver goods to their final destination 10 3 Prices quoted by the tenderer shall be fixed during the Tender s performance of the contract and not subject to variation on any account A tender submitted with an adjustable price quotation will be treated as non responsive and will be rejected pursuant to paragraph
27. in writing The tender security provided under paragraph 14 shall also be suitably extended A tenderer may refuse the request without forfeiting its tender security A tenderer granting the request will not be required nor permitted to modify its tender 16 Format and Signing of Tender 16 1 16 2 16 3 The tenderer shall prepare TWO copies of the tender clearly marking each ORIGINAL TENDER and COPY OF TENDER as appropriate In the event of any discrepancy between them the original shall govern The original and all copies of the tender shall be typed or written in indelible ink and shall be signed by the tenderer or a person or persons duly authorized to bind the tenderer to the contract The latter authorization shall be indicated by written power of attorney accompanying the tender All pages of the tender except for unamended printed literature shall be initialed by the person or persons signing the tender The tender shall have no interlineation erasures or overwriting except as necessary to correct errors made by the tenderer in which case such corrections shall be initialed by the person or persons signing the tender Submission of Tenders 17 Sealing and Marking of Tenders 17 1 17 2 The tenderer shall seal the original and each copy of the tender in separate envelopes duly marking the envelopes as ORIGINAL and COPY The envelopes shall then be sealed in an outer envelope The inner and outer
28. iver any or all of the Goods within the period s specified in the contract the procuring entity shall without prejudice to its other remedies under the contract deduct from the contract prices liquidated damages sum equivalent to 0 5 of the delivered price of the delayed Goods up to a maximum deduction of 10 of the delayed Goods After this the tenderer may consider termination of the contract Electrical Test Equipments For Central Workshop 18 Resolution of Disputes 18 1 The procuring entity and the tenderer shall make every effort to resolve amicably by direct informal negotiation any disagreement or dispute arising between them under or in connection with the contract 18 2 If after thirty 30 days from the commencement of such informal negotiations both parties have been unable to resolve amicably a contract dispute either party may require adjudication in an agreed national or international forum and or international arbitration 19 Language and Law 19 1 The language of the contract and the law governing the contract shall be English language and the Laws of Kenya respectively unless otherwise stated 20 Force Majeure 20 1 The tenderer shall not be liable for forfeiture of its performance security or termination for default if and to the extent that its delay in performance or other failure to perform its obligations under the Contract is the result of an event of Force Majeure Electrical Test Equipments For Central Worksho
29. n Testing At KenGen Central Workshop Warranty 12 months Training 3 days theoretical and practical training at KenGen location Electrical Test Equipments For Central Workshop b DIELECTRIC OIL TESTER Specifications Output Voltage Up to 100KV rms symmetrical Voltage measurement accuracy 05 100 kV 1kVs Voltage Slew rate 05 10 kV s Resolution displayed 0 1kKV Power Supply 240v 50Hz Internal Rechargeable battery 1 x 12v 7 2Ah Switch off time on flashover lt 5 us Oil temperature range 0 100 C Temperature Resolution 1 C Display gt 2 5 inch color Selectable programs including IEC 156 95 Interface Specify USB USB memory stick Operating Temperature ambient 0 60 C Relative Humidity Non condensing Delivery Must Includes 1 2nos Oil test vessels fitted with Mushroom electrodes 36mm dia 3 Calibration Sheet 5 AC input Power Cable 240V 7 Comprehensive User Manual 4 Integrated Printer 6 Integrated Battery back up 8 4nos Magnetic stirrers 9 Gap Setting gauges 1 2 5 and 5mm thick 10 Inbuilt printer with ribbons c THREE PHASE POWER QUALITY ANALYZER SPECIFICATIONS Sampling Frequency Min 200 Samples cycle Data Storage internal Min 2GB memory Voltage RMS AC DC Phase to phase 1000v Phase to neutral 1000v Current RMS sensor 0 to 6500A AC dependant AC DC 0 to 1000A DC
30. nder the Contract 8 Inspection and Tests 8 1 The Procuring entity or its representative shall have the right to inspect and or to test the Goods to confirm their conformity to the Contract specifications The Procuring entity shall notify the tenderer in writing in a timely manner of the identity of any representatives retained for these purposes Electrical Test Equipments For Central Workshop 8 2 The inspections and tests may be conducted on the premises of the tenderer or its subcontractor s at point of delivery and or at the Goods final destination If conducted on the premises of the tenderer or its subcontractor s all reasonable facilities and assistance including access to drawings and production data shall be furnished to the inspectors at no charge to the Procuring entity 8 3 Should any inspected or tested Goods fail to conform to the Specifications the Procuring entity may reject the Goods and the tenderer shall either replace the rejected Goods or make alterations necessary to meet specification requirements free of cost to the Procuring entity 8 4 The Procuring entity s right to inspect test and where necessary reject the Goods after the Goods arrival shall in no way be limited or waived by reason of the Goods having previously been inspected tested and passed by the Procuring entity or its representative prior to the Goods delivery 8 5 Nothing in paragraph 8 shall in any way release the tenderer from
31. on of the Tenderer s tender Award of Contract 25 Post qualification 25 1 In the absence of pre qualification the Procuring entity will determine to its satisfaction whether the tenderer that is selected as having submitted the lowest evaluated responsive tender is qualified to perform the contract satisfactorily 25 2 The determination will take into account the tenderer financial and technical capabilities It will be based upon an examination of the documentary evidence of the tenderers qualifications submitted by the tenderer pursuant to paragraph 12 3 as well as such other information as the Procuring entity deems necessary and appropriate Electrical Test Equipments For Central Workshop 25 3 An affirmative determination will be a prerequisite for award of the contract to the tenderer A negative determination will result in rejection of the Tenderer s tender in which event the Procuring entity will proceed to the next lowest evaluated tender to make a similar determination of that Tenderer s capabilities to perform satisfactorily 26 Award Criteria 26 1 Subject to paragraph 10 23 and 28 the Procuring entity will award the contract to the successful tenderer s whose tender has been determined to be substantially responsive and has been determined to be the lowest evaluated tender provided further that the tenderer is determined to be qualified to perform the contract satisfactorily 27 Procuring entity s Right to Vary quan
32. ount a in the case of Goods manufactured in Kenya or Goods of foreign origin already located in Kenya sales and other similar taxes which will be payable on the Goods if a contract is awarded to the tenderer and b any allowance for price adjustment during the period of execution of the contract if provided in the tender 23 3 The comparison shall be of the ex factory ex warehouse off the shelf price of the Goods offered from within Kenya such price to include all costs as well as duties and taxes paid or payable on components and raw material incorporated or to be Electrical Test Equipments For Central Workshop incorporated in the Goods 23 4 The Procuring entity s evaluation of a tender will take into account in addition to the tender price and the price of incidental services the following factors in the manner and to the extent indicated in paragraph 23 5 and in the technical specifications a delivery schedule offered in the tender b deviations in payment schedule from that specified in the Special Conditions of Contract c the cost of components mandatory spare parts and service d the availability in Kenya of Goods and after sales services for the equipment offered in the tender 23 5 Pursuant to paragraph 23 4 the following evaluation methods will be applied Electrical Test Equipments For Central Workshop a Delivery schedule i The Procuring entity requires that the Goods under the Invi
33. p SECTION D SPECIAL CONDITIONS OF CONTRACT 1 Definitions a Goods means ELECTRICAL TEST EQUIPMENTS FOR CENTRAL WORKSHOP b The Procuring entity is Kenya Electricity Generating Company Limited of Stima Plaza Kolobot Road Parklands P O Box 47936 00100 GPO Nairobi Kenya and includes the Purchaser s legal representatives successors or assigns J Applications 2 1 The following Special Conditions of Contract shall supplement the General Conditions of Contract Whenever there is a conflict the provisions herein shall prevail over those in the General Conditions of Contract 7 Performance Security 7 1 The Performance Security shall be in the amount of 10 of the total Contract Price 7 2 The Procuring Entity shall not be required to demonstrate the loss it has suffered 7 3 Performance Security shall be valid for a minimum of 60 days after shipment in case of Foreign Suppliers and a minimum of 30 days after delivery in case of Local Suppliers 7 4 Performance Security for Foreign Suppliers shall be discharged by the Procuring Entity and returned to the Suppliers not earlier than 60 days after the date of shipment For Local Suppliers it shall be discharged after proof of satisfactory delivery and acceptance of the goods under the contract Price 10 Delivery The delivery is to be made to our CENTRAL WORKSHOP MOMBASA ROAD NAIROBI within Eight 8 weeks of award of contract 12 Method of Payment The credi
34. rsuance of Contract No reference number of the contract dated 2010 to supply Various ELECTRICAL TEST EQUIPMENTS FOR CENTRAL WORKSHOP hereinafter called the Contract AND WHEREAS it has been stipulated by you in the said Contract that the tenderer shall furnish you with a bank guarantee by a reputable bank for the sum specified therein as security for compliance with the Tenderer s performance obligations in accordance with the Contract AND WHEREAS we have agreed to give the tenderer a guarantee THEREFORE WE hereby affirm that we are Guarantors and responsible to you on behalf of the tenderer up to a total OT cs soe nia cick pis en Dp saws Risa eo Bac da Sed obewolad edeneeds amount of the guarantee in words and figures and we undertake to pay you upon your first written demand declaring the tenderer to be in default under the Contract and without cavil or amount of guarantee as aforesaid without your needing to prove or to show grounds or reasons for your demand or the sum specified therein This guarantee is valid until the day of 2010 Signature and seal of the Guarantors name of bank or financial institution address date N B This performance security should be in the letterhead of the guaranteeing Bank MANDATORY CONFIDENTIAL BUSINESS QUESTIONNAIRE Must be filled by all applicants or tenderers who choose to participate in this tender Name of Applicant S You are reque
35. s discounts and the presence or absence of requisite tender security and such other details as the Kenya Electricity Generating Company Limited at its discretion may consider appropriate will be announced at the opening 20 3 The Procuring entity will prepare minutes of the tender opening 21 Clarification of Tenders 21 1 To assist in the examination evaluation and comparison of tenders the Procuring entity may at its discretion ask the tenderer for a clarification of its tender The request for clarification and the response shall be in writing and no change in the prices or substance of the tender shall be sought offered or permitted 21 2 Any effort by the tenderer to influence the Procuring entity in the Procuring entity s tender evaluation tender comparison or contract award decisions may result in the rejection of the tenderers tender Electrical Test Equipments For Central Workshop 22 Preliminary Examination 22 1 The Procuring entity will examine the tenders to determine whether they are complete whether any computational errors have been made whether required sureties have been furnished whether the documents have been properly signed and whether the tenders are generally in order 22 2 Arithmetical errors will be rectified on the following basis If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity the unit price shall prevail and the
36. s or full for one delivery as per the contract viii The Supplier shall be required to submit a proforma invoice for each lot or schedule for use in the placement of order and opening of the LC The Proforma Invoice shall be on total Cost and Freight CFR basis showing the freight charges separately from the Free on Board FOB cost KenGen will meet the Freight Insurance cost viii A copy of the Performance Security stamped and certified as authentic by the Procuring entity whose expiry date should not be less than 30 days from the LC expiry date shall form part of the documents to be presented to the Bank before any payment is made c Advance Payment Advance Payment is not applicable 21 Manufacturers Authorization Electrical Test Equipments For Central Workshop For goods that the manufacturer does not manufacture the Manufacturers authorization form must be submitted in the manufacturer s letterhead 22 Notices For the Purchaser Company Secretary Legal amp Corporate Affairs Director Kenya Electricity Generating Company Limited Stima Plaza Phase III Kolobot Road Parklands P O Box 47936 00100 NAIROBI TEL 3666706 FAX 254 020 3666200 For the Supplier Electrical Test Equipments For Central Workshop SECTION E SCHEDULE OF REQUIREMENTS TENDER FOR PROCUREMENT OF VARIOUS ELECTRICAL TEST EQUIPMENTS FOR CENTRAL WORKSHOP GENERAL 1 The Brand and Country of origin should be specified
37. signment 14 1 The tenderer shall not assign in whole or in part its obligations to perform under this Contract except with the Procuring entity s prior written consent 15 Subcontracts 15 1 The tenderer shall notify the Procuring entity in writing of all subcontracts awarded under this Contract if not already specified in the tender Such notification in the original tender or later shall not relieve the tenderer from any liability or obligation under the Contract 16 Termination for Default 16 1 The Procuring entity may without prejudice to any other remedy for breach of Contract by written notice of default sent to the tenderer terminate this Contract in whole or in part a if the tenderer fails to deliver any or all of the Goods within the period s specified in the Contract or within any extension thereof granted by the Procuring entity b if the tenderer fails to perform any other obligation s under the Contract c if the tenderer in the judgment of the Procuring entity has engaged in corrupt or fraudulent practices in competing for or in executing the Contract 16 2 In the event the Procuring entity terminates the Contract in whole or in part it may procure upon such terms and in such manner as it deems appropriate Goods similar to those undelivered and the tenderer shall be liable to the Procuring entity for any excess costs for such similar Goods 17 Liquidated Damages 17 1 If the tenderer fails to del
38. sted to give the particulars in Part 1 and either Part 2 a 2 b or 2 c whichever applies to your type of business Part 2 d to part 2 i must be filled You are advised that giving wrong or false information on this Form will lead to automatic disqualification termination of your business proposal at your cost Part 1 General Business Name ieor araa esd Sede heed A ee ek ee ie enna als Certificate of Incorporation Registration No ccc cece ence eee eee eee eden ede eden e nde ne eee a teeta eeneeaes Location of business premises CoUintry aa a tel S EA AEO E a A NEATE S TROFE Physical address ceceeeeceeeee sees TOWN ioiei aeien er EE EEEE lacauerdevies es ates Building eeen n ses ICE 5 E Oe WS eae es Ge Plot Nos cidrtnedeiiesiau sabe ell Gaia aL ae ek Street Road s wise Geses epee ae esas Postal Addressing aa Postal Country Codes iicsassneniinanne n Telephone No S asta ek AAN Fax NO S e E a aa aes eed se ae ET U A E E LA ee Be Websitet a A tock A ees Mas a E AE Da ees Contact Person Full Names ccecce Direct Mobile No s scccccccceceene Titlen a a fect ee et ote Power of Attorney Yes No If Yes attach written document Nature of Business Indicate whether manufacturer distributor etc 1 0 0 0 cc cc ceee scence ece eee e eens Applicable to Local suppliers only Local Authority Trading License No 0 0eeeeeeee Expiry Date su 2 dou ese Cay heh ae halal h
39. stocking obligations prescribed in the Conditions of Contract and or Technical Specifications 13 Goods Eligibility and Conformity to Tender Document 13 1 Pursuant paragraph 2 of this section the tenderer shall furnish as part of its tender documents establishing the eligibility and conformity to the tender documents of all Goods which the tenderer proposes to supply under the contract 13 2 The documentary evidence of the eligibility of the Goods shall consist of a statement in the Price Schedule of the country of origin of the Goods and services offered which a certificate of origin issued at the time of shipment 13 3 The documentary evidence of conformity of the goods to the tender documents may be in the form of literature drawings and data and shall consist of Electrical Test Equipments For Central Workshop 13 4 a a detailed description of the essential technical and performance characteristics of the Goods b a list giving full particulars including available sources and current prices of spare parts special tools etc necessary for the proper and continuing functioning of the Goods for a period of two 2 years following commencement of the use of the goods by the Procuring entity and c aclause by clause commentary on the Procuring entity s Technical Specifications demonstrating substantial responsiveness of the goods and services to those specifications or a statement of deviations and exceptions to th
40. t Electrical Test Equipments For Central Workshop PRICE SCHEDULE Various Electrical Test Equipments for Central w s Equipment description Type Model Qty Unit Price Total Price 1 POWER QUALITY 1 ANALYSER 2 DIELECTRIC OIL 1 TESTER 3 AUTOMATIC 1 CAPACITANCE amp TAN DELTA TEST SET 4 TRANSFORMER 1 DISSOLVED GAS ANALYSER For local suppliers Total Cost Discount if any Local Taxes e g Duty VAT GoK etc Other Charges e g transport handling Total Cost to Central Workshop Mombasa Road Country of Origin Currency of Tender Delivery Period For Overseas Suppliers Total FOB value to Nairobi Mombasa Sea Port Discount if any Sea freight charges Nairobi Mombasa Port Other Charges if any Total Cost amp Freight CFR Nairobi Mombasa Sea Port Country of Origin Currency of Tender Delivery Period TENDERER S NAME TENDERER S SIGNATURE COMPANY S RUBBER STAMP 26 SECTION G TENDER FORM Date To Kenya Electricity Generating Company Stima Plaza Phase III Kolobot Road Parklands P O Box 47946 00100 NAIROBI Kenya Gentlemen and or Ladies Having examined the tender documents including Addenda nos the receipt of which is hereby duly acknowledged we the undersigned offer to supply VARIOUS ELECTRICAL TEST EQUIP
41. t artificial non competitive levels and to deprive the Procuring entity of the benefits of free and open competition b will reject a proposal for award if it determines that the tenderer recommended for award has engaged in corrupt or fraudulent practices in competing for the contract in question c will declare a firm ineligible either indefinitely or for a stated period of time to be awarded any contract if it at any time determines that the firm has engaged in corrupt or fraudulent practices in competing for or in executing a contract 32 2 Furthermore tenderers shall be aware of the provision stated in the General Conditions of Contract Electrical Test Equipments For Central Workshop SECTION C GENERAL CONDITIONS OF CONTRACT 1 Definitions 1 1 In this Contract the following terms shall be interpreted as indicated a The Contract means the agreement entered into between the Procuring entity and the tenderer as recorded in the Contract Form signed by the parties including all attachments and appendices thereto and all documents incorporated by reference therein b The Contract Price means the price payable to the tenderer under the Contract for the full and proper performance of its contractual obligations c The Goods means all of ELECTRICAL TEST EQUIPMENTS FOR CENTRAL WORKSHOP and or other materials which the tenderer is required to supply to the Procuring entity under the Contract
42. t period shall be Electrical Test Equipments For Central Workshop 12 1 a for local suppliers Kenya Electricity Generating Company s payment terms are 30 days upon receipt of certified invoices and delivery notes confirming that the invoiced material has been delivered and are in accordance with the contract b for overseas suppliers payments shall be effected upon presentation of a complete set of shipping documents to the advising bank as will be stipulated in the Letter of Credit LC b For Foreign Suppliers Payment shall be through an LC under the following conditions 1 The supplier shall be required to meet all LC bank charges incurred in their country while KenGen shall meet those incurred in Kenya iii Any extension and or amendment charges and other costs that may result from the Supplier s delays requests mistakes or occasioned howsoever by the Supplier shall be to the Beneficiary s account iv The maximum number of LC extensions shall be limited to a maximum of two 2 only but not exceeding one quarter 3 months each at the cost of the beneficiary v Should the Supplier require a confirmed LC then all confirmation and any other related charges levied by both the Supplier s and Procuring Entity s bank shall be to the Beneficiary s account vi The LC shall be opened only for the specific Order within the validity period of the contract vii LC s shall be partial for partial deliverie
43. tation for Tenders shall be delivered at the time specified in the Schedule of Requirements Tenders offering deliveries longer than the procuring entity s required delivery time will be treated as non responsive and rejected b Deviation in payment schedule Tenderers shall state their tender price for the payment of schedule outlined in the special conditions of contract Tenders will be evaluated on the basis of this base price Tenderers are however permitted to state an alternative payment schedule and indicate the reduction in tender price they wish to offer for such alternative payment schedule The Procuring entity may consider the alternative payment schedule offered by the selected tenderer c Spare parts and after sales service facilities Tenderers must offer items with service and spares parts back up Documentary evidence and locations of such back up must be given Where a tenderer offers items without such back up in the country he must give documentary evidence and assurance that he will establish adequate back up for items supplied 24 Contacting the Procuring entity 24 1 Subject to paragraph 21 no tenderer shall contact the Procuring entity on any matter relating to its tender from the time of the tender opening to the time the contract is awarded 24 2 Any effort by a tenderer to influence the Procuring entity in its decisions on tender evaluation tender comparison or contract award may result in the rejecti
44. tities 27 1 The Procuring entity reserves the right at the time of contract award to increase or decrease the quantity of goods originally specified in the Schedule of requirements without any change in unit price or other terms and conditions 28 Procuring entity s Right to Accept or Reject Any or All Tenders 28 1 The Procuring entity reserves the right to accept or reject any tender and to annul the tendering process and reject all tenders at any time prior to contract award without thereby incurring any liability to the affected tenderer or tenderers or any obligation to inform the affected tenderer or tenderers of the grounds for the Procuring entity s action 29 Notification of Award 29 1 Prior to the expiration of the period of tender validity the Procuring entity will notify the successful tenderer in writing that its tender has been accepted 29 2 The notification of award will constitute the formation of the Contract 30 Signing of Contract 30 1 At the same time as the Procuring entity notifies the successful tenderer that its tender has been accepted the Procuring entity will send the tenderer the Contract Form provided in the tender documents incorporating all agreements between the parties 30 2 Within fifteen 15 days of receipt of contract form the successful tenderers shall sign and date the contract and return it to the preparing entity 31 Performance Security 31 1 Within fifteen 15 days of the receipt of
45. y having to substantiate its demand provided that in its demand the Procuring entity will note that the amount claimed by it is due to it owing to the occurrence of one or both of the two conditions specifying the occurred condition or conditions This guarantee will remain in force up to and including thirty 30 days after the period of tender validity and any demand in respect thereof should reach the Bank not later than the above date signature of the bank SECTION I CONTRACT FORM THIS AGREEMENT made the day of _ 2010 between Kenya Electricity Generating Company Limited of Kenya hereinafter called the Procuring entity of the one part andiari ninos ero ea ona O EA IRN city and country of tenderer hereinafter called the tenderer of the other part WHEREAS the Procuring entity invited tenders for certain goods viz Supply of Various ELECTRICAL TEST EQUIPMENTS FOR CENTRAL WORKSHOP and has accepted a tender by the tenderer for the supply of those goods in the sum i EE E AE AO contract price in words and figures hereinafter called the Contract Price NOW THIS AGREEMENT WITNESSETH AS FOLLOWS 1 In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract referred to 1 The following documents shall be deemed to form and be read and construed as part of this Agreement viz a the Tender Form and the Price Schedule submitte
46. y of its affiliates which have been engaged by the Procuring entity to provide consulting services for the preparation of the design specifications and other documents to be used for the procurement of Spare parts for goods under this Invitation for tender Tenderers shall not be under a declaration of ineligibility for corrupt and fraudulent practices Eligible Goods All Goods to be supplied under the contract shall have their origin in eligible source countries For purposes of this clause origin means the place where the goods are mined grown or produced Goods are produced when through manufacturing processing or substantial and major assembly of components a commercially recognized product results that is substantially different in basic characteristics or in purpose or utility from its components The origin of the Goods is distinct from the nationality of the tenderer Cost of Tendering The Tenderer shall bear all costs associated with the preparation and submission of its tender and the Kenya Electricity Generating Company Limited will in no case be responsible or liable for those costs regardless of the conduct or outcome of the tendering process The Tender Document 4 Contents 4 1 The tender document comprises the documents listed below and addenda issued in accordance with clause 6 of these instructions to tenders Electrical Test Equipments For Central Workshop i Invitation for Tenders Gi General
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