2015 Reporting Guidance for Alternative Investment Fund Managers
Contents
1. You can load a new file by clicking on the Load a File button Funds ONR Guidance Submit a Request Central Bank of Ireland Conditio 21 Reporting Guidance for Alternative Investment Fund Managers 17 Click into the date of the return you wish to finalise Banc Ceannais na h ireann C999999 Test Firm Central Bank of Ireland a James Wall Home gt Data gt Alt nee Alternative Investment Fund Manager Return Returns Submission Due Date Last Updated By Last Updated ER E 3 3 amp Valid 31 Aug 2014 Central Bank 11 Aug 2014 10 38 This page shows all the Reporting Date Alternative Investment Fund Manager Return returns entered by your institution T0 3 Valid 01 Jul 2014 Central Bank 15 Aug 2014 15 44 zi ay 5 Jun Jun 5 3 There are outstanding returns 30 Jun 2014 Valid 30 Jun 2014 Central Bank 11 Sep 2014 15 31 zi v which need to be completed and submitted to the Central Bank Funds ONR Guidance Submit a Request tral Bank of ireland Conditions Of Use Contact Us 18 The return that you uploaded for this date will be displayed To finalise the return click on Finalise on the right of the screen Banc Ceannais na h ireann C999999 Test Firm Central Bank of Ireland CEE stem Data Alternative Im nt Fund Manager Return gt cs Alternative Investment Fund Manager Return 30 Jun 2014 Sections Fund Manager Return retur2. Return 2011 61 EU Click on a return type name to view or enter data or to upload a file Investment Funds Scheduled Returns EC NN NI Kev Investor Information Key Investor Information Document KIID to be submitted within 35 working days from calendar year end date e9 Document KID 31 Dec Investment Services Scheduled Returns Name Description Requirements j AIFM Minimum Capital Requirements e Retail Intermediaries Guidance Material Submit a Request C i i m Retai ntermediaries Annual Retail intermediaries Annual Return Version 2 e Return V2 Contact 16 Click View Edit Returns Banc Ceannais na h ireann C999999 Test Firm Central Bank of Ireland James Wall Eurosystem Home gt Data Alternative e ent Fund Manager Returr ReturnType Onfions Alternative Investment Fund Manager Return This page displays the options for the Alternative Investment Fund Manager Return return for your institution View Edit Returns Input or load data to the system or view the data previously entered View Uploaded Files You can enter data or view previously entered data by clicking on the View Edit Returns button View the files that were previously uploaded for this return You can view a history of all the files uploaded whether accepted or rejected by clicking on the View Uploaded Files button Load a data file for this return L Load a File
3. O gt pur ao A eb um o o O O pur ium le Q O tc Investment Fund Managers Reporting Guidance for Alternative Investment Fund Managers Contents adress M 3 2 Important NOES RE I t 4 3 General Note on the ONR System enr enne nnne nnne seen tense entes seen tenis nnns 6 4 Overview of Reporting Requirements iii 7 5 Reporting under Article 3 3 d and 24 1 2 and 4 of the AIFMD eene 8 BA Geme tal IMEEM m 8 5 2 What Must Be Submitted esses seen nenr entente nr stets en nenr enne stesse nnne nnne 9 5 3 Format of RetUrtis cinereis id tene ti ete IR Tel Rand eode ae o osea einen GEN Eae 9 5 4 Filing of a Nil Returns insiste seen nn Re Sac ac RE este Re XE aaae 11 5 5 Firms which are not Required to Report ii enne enne 12 5 6 Procedure for Making a Submission sssssesessseeseeee nennen enne siise di iaae n rennes 12 5 7 Validation mE 23 6 Prudential Returhs ree eei t recede tote epe redo Nn tante Robe et ance Gyan ea adie anse 24 6 1 Overview of Prudential Returns iii 24 6 2 Annual Audited Financial Statements sise 25 6 3 Interim Financial Statements issues 25 6 4 Minimum Capital Requirement Report iii 25 6 5 Monthly Metrics Report ccccssccccecessssessececesecesseseeeeeeeeesseesesaeaeeeeeessseeaeae
4. Reporting Guidance for Alternative Investment Fund Managers 1 Introduction This guidance note is relevant to all Alternative Investment Fund Managers AIFMs including Internally Managed Alternative Investment Funds who are authorised or registered by the Central Bank of Ireland or who manage or market Alternative Investment Funds AlFs in Ireland AIFMs in the context of this document will refer to both AIFMs and Internally Managed AIFs The purpose of this guidance note is to provide information to the AIFM on the reporting requirements relating to the extension of the Central Bank of Ireland s the Central Bank Online Reporting System ONR System to AIFMs This guidance note may be periodically updated The most up to date version of the guidance note will be available on the Central Bank s website on this page http www centralbank ie regulation industry sectors funds aifmd Pages default aspx This guidance should be used in conjunction with the Online Reporting System User Manual which can be found on the Central Bank s website on this page http www centralbank ie regulation processes onlinereporting Pages Introducti On aSpx This guidance should also be used in conjunction with the Central Bank s AIF Rulebook http www centralbank ie regulation industry sectors funds aifmd Documents AIF 20Rulebook 20JULY 202013 pdf Reporting Guidance for Alternative Investment Fund Managers 2
5. Important Notes AIFMs should take care to ensure that the data provided in a return form is accurate and complete AIFMs will be required to resubmit incorrect returns AIFMs submitting incorrect or late returns may be subject to further action If a return does not pass the validation checks the AIFM will not be permitted to finalise and sign off the return It is the AIFM s responsibility to ensure the return has been successfully submitted and signed off before the submission deadline AIFMs should ensure that they allow enough time to have their returns validated and signed off by the submission deadline Submitting a return to the Central Bank without having it successfully signed off means a firm has failed to meet its reporting obligations The AIFM is required to determine its reporting obligation and that of its AIFs under management in accordance with Article 3 3 d and 24 1 2 and 4 of the AIFMD The first reporting dates will depend on these reporting obligations and are set out here In addition to the reporting obligation under AIFMD AIFMs authorised by the Central Bank must comply with prudential reporting requirements These reporting obligations including the scheduling of these reports are set out in the AIF Rulebook Users should not password protect any document that is being submitted to the Central Bank as part of a return Password protected documents cannot be accepted through the ONR System Once
6. Reporting Guidance for Alternative Investment Fund Managers The Browse option should then be selected and the relevant file from the correct location should be uploaded Logo Banc Ceannais na h ireann C40516 Amanda CSP 25 August 2009 changed Central Bank of Ireland E s James Wall Home gt Data AM load File Upload Load a AIM File On this page you can load a file containing AIM data Select a file and click Load _ Browse nene name must be of the File to load it to the server CCCCCC YYYYMMDD AIM xls x or xml CCCCCC the institution code you use to log in to the system Load File YYYYMMDD must be the reporting date AIM the AIM Return code xls x or xml the file extension xls xlsx or xml Central Bank Website Administration Manual pdf Submit a Request 2010 Central Bank of Ireland itions Of Use Priv Contact Us The File Name must follow the naming convention set out in Section 8 Files not using the correct convention will not pass validation Make sure the file is not open on the desktop as this will prevent upload of the file Banc Ceannais na h ireann C40516 Amanda CSP 25 August 2009 changed Central Bank of Ireland James Wall Home gt Data AIM File Upload Load a AIM File On this page you can load a file containing AIM data Select a file and click Load File to load it to the server The file name must be o
7. Data Alternative Investment Fund Manager Return gt Returns ae Alternative Investment Fund Manager Return Returns This page shows all the Reporting Date Status Submission Due Date Last Updated By Last Updated BES EE Alternative Investment Fund 01 Aug 2014 Valid 31 Aug 2014 Central Bank 11 Aug 2014 10 38 E aes Manager Return returns d i an d entered by your institution 01 Jul 2014 Valid 01 Ju 2014 Central Bank 15 Aug 2014 15 44 E a J E 30 Jun 2014 Valid 30 Jun 2014 Central Bank 11 Sep 2014 15 31 E aes There are outstanding returns which need to be completed and submitted to the Central 4 D E Funds ONR Guidance Submit a Request L ntral Bank itions Of Use Privacy Statement Contact Us 6 Reporting Guidance for Alternative Investment Fund Managers This will bring you to the screen below where you will be prompted to select the reporting date for the return and create a new instance by clicking the Add Return Banc Ceannais na h ireann C40516 Usertest Firm Central Bank of Ireland Eurosystem James Wall Home gt Data Alternative Investment Fund Manager Return gt Returns gt Add Return Instance Add Return Instance To create a new unscheduled Reporting Date return for this institution enter B the required details and click WIGIRGINI Submission Due Date E The submission due date determines how long the institution has to submit the new return
8. Non EU AIFM marketing an AIF into Ireland under Regulation 43 of the EU AIFM Regulations 2013 is not required to report to the Central Bank if the AIFM has notified the Central Bank that marketing has ceased or will not commence and also confirms that there are no Irish investors in the AIF In the event that such a confirmation is received a new notification in accordance with Regulation 43 of the EU AIFM Regulations 2013 is required before the AIFM can market to Irish investors 5 6 Procedure for Making a Submission Log on to the Online Reporting System using the AIFM Institution Code C Number and log on details provided by the Central Bank E g C999100 The C must be included geh Banc Ceannais na h ireann Online Reporting System LEE Central Bank of Ireland Login Instructions Login to Online Reporting Enter the Institution Code and Login Name given to you by your administrator andthe Institution Code password you use to identify yourself and click the Login Login Name DOO ogin Name Password If you have forgotten your login details please use the Forgot Password facility or contact your Firm Administrator If you are unsure who your administrator is you can contact us for assistance make sure to include your name and institution in the message Central Bank Website 2010 Central Bank of Ireland Conditions Of Use Privacy Statement Contact Us 14 2 3
9. be submitted This return should have been submitted by the 20 Oct 2012 ERDUE Resident Offices return for 31 Mar 2010 is late and needs to be completed This return should have been submitted 4 years ago To select the return that is about to be uploaded double click on the link to the relevant report For example the AIFM return is selected below Banc Ceannais na h ireann C999999 Test Firm Central Bank of Ireland James Wall bte AIFMD Reporting Description This page shows the types of data reported by your institution Alternative Investment Fund Manager Return Alternative Investment Fund Alternative Investment Fund Reporting required under Articles 3 3 d and 24 1 24 2 and 24 4 of Directive e 2011 61 EU Alternative Investment Fund Manager Reporting required under Articles 3 3 d and 24 1 of Directive 2011 61 EU e Click on a return type name to view or enter data or to upload a file Investment Funds Scheduled Returns SE EE RN Key Investor Information Key Investor Information Document KIID to be submitted within 35 working days from calendar year end date e Document KIID 31 Dec Investment Services Scheduled Returns SE O M AIFM Minimum Capital animes AIFM Minimum Capital Requirements e Retail Intermediaries Guidance Material Submit a Request C Retail Intermediaries Annual Return V2 Retail intermediaries Annual Retur
10. for internally managed AIFs EU AIFM aifmdpassportingin centralbank ie Irish AIF or Commencing Ceasing to market into aifinternalpassportingin centralbank ie for internally managed AIFs Non EU AIFM Irish AIF or Commencing Ceasing to market into aifmdpassportingin centralbank ie Non lrish AIF Ireland aifinternalpassportingin centralbank ie for internally managed AIFs Banc Ceannais na h ireann Central Bank of Ireland Eurosystem
11. m a reportinc Il ofll amp 20f21 amp Obi PllOn 2 11 amp Lof ooontontsl 24 2 contents 9 tv 00 H Jf ye ntv AJJ Quarterly AU po reportingobliption repon ins reportinga reporil g 2 amp 2 21 amp obl at gt n 12 11 12 F11 amp 2 21 amp 012 0f11 amp 24i4l oontencsl a 24 2 2 c c content s 24 2 c 2 On Ets The reporting obligation diagram for non EU AITM s marketing AIFsinthe Union should be read together vith ESMA s opinion on collection of infonn ation IDlder the AIFMD ESTYL 12013 1340 and inparticuJ ar ESI gt IA sview onthe provision ofinformation on non EU master AIF s not marketed inthe Union Registered AIFM under Article 3 33 Appendix 2 Non lrish Authorised Funds Return Retum Investment Service Providers Supervision Non Irish Authorised Funds Quarterly Return Institution Name Report Date 31 Dec 2013 Non lrish Authorised Funds Quarterly Return All monetary amounts are in 000 s Base Currency Domicile of Schemes Number of funds Number of Investors Total Met Asset Total Net Asset Rate used to Value In Base Ccy Value In Euro convert into Euro if applicable in the CcylEur format 34 Appendix 3 Email Addresses for notification of changes in Manager Fund Relationships Type of AIF Relationship Contact Irish AIFM Irish AIFM EU AIFM Non EU AIFM Irish AIFM EU AIFM Non EU AIFM Irish AIFM Irish AIF Non lrish AIF Iris
12. may require more frequent reporting on an AIF than its AIFM and vice versa Therefore it is possible to submit these returns at different frequencies 5 3 Format of Returns Reporting under Article 3 3 d and 24 1 2 and 4 of the AIFMD can be made via the upload of either XML or Excel formats to the Central Bank s Online Reporting System Points to note on XML e XML returns should be compatible with the ESMA XSD schema e AIFMs who will be submitting in XML are encouraged to validate their returns against the XSD schema published on the ESMA website prior to submitting the files to the Central Bank e The Central Bank would encourage AIFMs to submit in XML where possible as Excel files will take longer to validate and submit through ONR e Multiple AIF reports can be contained in the one XML file Points to note on Excel e Excel returns will contain the same questions as the ESMA Excel templates but will be spread out over a number of extra Excel sheets The Central Bank templates can be found at the following link http www centralbank ie regulation industry sectors funds aifmd Pages default aspx Reporting Guidance for Alternative Investment Fund Managers The AIFM must determine which worksheets within a workbook are relevant for their AIFs based on the reporting obligations This must be indicated in Question 5 AIF Content Type of the AIF Excel return The worksheets that must be filled out based on the response t
13. pom C cancel Funds ONR Guidance Submit a Request 2010 Central Bank of Ireland Conditions Of Use Privacy Statement Contact Us Reporting Date This will be the last date in the period for which the report is being made This will be 31 March 30 June 30 September or 31 December depending on the period you are submitting a report for Submission Due Date This will be the last date in the submission window in which the report is being submitted This will be either 30 April 31 July 31 October or 31 January For AIFs that are a fund of funds this period can be extended by 15 calendar days The procedure for creating a return instance for the AIF return is slightly different as you will also be required to select the AIF code for which the return is being filed You may create a return instance for a number of AIFs simultaneously by holding the Ctrl button and selecting multiple fund numbers If the fund number you require is not present on the list you will not be permitted to report on it Please contact the Central Bank if this situation arises The correct contact details are provided in Appendix 3 16 8 Reporting Guidance for Alternative Investment Fund Managers Banc Ceannais na hEire Central Bank of Ireland Home gt Data Alterna Add Return Instance To create a new unscheduled return for this institution enter the required details and click the Add button The submission due d
14. signed off the return is locked and cannot be altered unless it is unlocked by the Central Bank A user wishing to unlock a return must follow the procedure as outlined in the Online Reporting System User Manual which can be found on the Central Bank s website at http www centralbank ie regulation processes onlinereporting Pages Introducti on aspx Reporting Guidance for Alternative Investment Fund Managers The Online Reporting System User Manual provides instructional support and guidance on the ONR System The manual focuses on access and navigation of the ONR System The manual does not cover the content of individual return forms or the definition of fields within return forms Users should refer to this manual for completing specific AIFM return forms The Central Bank encourages reporting firms to refer to the various guidance notes should the user have any question on using the ONR System delegating assigning returns or completing a return form If a solution cannot be found in the guidance notes the user can utilise the following support contact Contact Information Email Address aifmdreporting centralbank ie Reporting Guidance for Alternative Investment Fund Managers 3 General Note on the ONR System AIFMs will be provided with their access details to the ONR system when they are authorised registered or when their passporting notification has been accepted Each AIFM will be set up with a F
15. 200 20140630 AIF xls AIF xls 30 Appendix 1 Decision Tree to determine Reporting under Article 3 3 d and 24 1 2 and 4 of the AIFMD 1 Authorised AIFMs The reporting obligation diagram for authorised AIFMs should be read together with ESMA s opinion on collection of information under the AIFMD ESMA 2013 1340 and in particular ESMA s view on the provision of information on non EU master AIFs not marketed in the Union 31 NI 2 Nou EU AIFI s u nder Private PlaceJ nent Regin 1 e Non ELI AIFM without passport AUM above the threshold of either EUR 100 or EUR YES Ann uallv Ait M and AU 11abllg tlon No reporting Annu IfvAlf M 01 nd Aff 120f11 amp 2 21 reporting lt 244 11824421 amp 24441 mtsl contents Cluarterty Alt M reportJrc abllg rtlon 24411 conton 1 fOr e ch Au Nblcb Is not an unl zze l AJ Invest in g In non an ed c om panies and AIF investing in non listed companies and issuers in order to i For chun F cdi AJFInveatn gIn non Ils b d camp anles and ks uer s In order to Ldn a N itral S notan unh vw AJFI ting n on lisRd oom nlcsand li s suer s In order to amp ccnJin buo IM above issuers in order to acquire control and with AUM below EUR 500 million Annualty AU X obligation 120 11a 221 YES Q u rterty AIF Qu ortcofy ALL NO reportinc gt
16. Investment Fund Manager Return 30 Jun 2014 Sections The Alternative Investment section status Required Last Updated By Last Updated MASSETER Me Valid Mandatory Central Bank 11 Sep 2014 15 31 a Um divided into sections Complete each section that es applies to your institution and submit the return to the Central Bank Funds ONR Guidance Submit a Request entral Bank of Ireland Conditions Of Use Pri eme Contact Us 23 Reporting Guidance for Alternative Investment Fund Managers 5 7 Validation All fields will be validated to ensure that they consistent with the ESMA AIFMD reporting IT technical guidance The Central Bank will perform additional validation checks as follows Validation to ensure return periods are within one year and do not cross over a year end Cross check of the AIFs against those recorded in the Central Bank s internal systems If the AIFM has reported on an AIF that has not been authorised notified registered by with the CBI the firm will be prevented from completing their submission It is the responsibility of the AIFM to ensure that the Central Bank is notified of any changes with respect to the AIFs being managed or marketed by the AIFM prior to the reports being due If an AIFM has not correctly notified the Central Bank of any new AIFs it manages or markets it will not be permitted to file a return on these AIFs Reporting Guidance for Alternative In
17. Reporting Guidance for Alternative Investment Fund The ONR Home Screen will be displayed To begin the return submission process click View Edit Data Banc Ceannais na h ireann C40516 Amanda CSP 25 August 2009 changed Central Bank of Ireland James Wall New Messages Guidance Notes update more Home Page View or edit return data From here you can perform any of the actions shown opposite Go to Message Archive gt gt My Profile View or update the information the system stores about you Messages about the system and industry reporting I2 Change Password requirements are displayed on the right of this page Click on a message to see its full text Change the password you use to log in Requests View my requests m The Task List at the bottom of the page shows what you need to do now Manage User Accounts Setup new users reset their passwords etc ra Minimum Reserve Deposit Requirement View the ECB Minimum Reserve Deposit Requirement for your institution Prudential Return for 30 Jun 2011 is late and needs to be submitted This return should have been Central Bank Website DV submitted by the 20 Apr 2012 Administration Manual pdf Submit a Request i Prudential Return for 30 Sep 2011 is late and needs to be submitted This return should have been submitted by the 20 Oct 2012 Prudential Return for 31 Dec 2011 is late and needs to
18. ate determines how long the institution has to submit the new return Funds ONR Guidance Submit a Request ET R AT Central Bank of Ireland Home gt Data AIM Return Type Options This page displays the options for the AIM return for your institution You can enter data or view previously entered data by clicking on the View Edit Returns button You can view a history of all the files uploaded whether accepted or rejected by clicking on the View Uploaded Files button You can load a new file by clicking on the Load a File button Central Bank Website Administration Manual pdf Submit a Request ann C40516 Usertest Firm James Wall tment Fund Return gt Returns gt Add Return Instance Reporting Date Submission Due Date Fund Numbers Add Of Use Privac upload a file to the system Click the Load a File option Banc Ceannais na h ireann C40516 Amanda CSP 25 August 2009 changed James Wall AIM View Edit Returns Input or load data to the system or view the data previously entered View Uploaded Files Eu View the files that were previously uploaded for this return LoadaFile Load a data file for this return al Bank of Ireland Conditions Of Use Privacy Statement Cancel It is only once a return instance has been created that the firm will be permitted to Logout Contact Us 9 10
19. atements 1 An AIFM must submit its Annual Audited Accounts within four months of the year end AIFMs that are internally managed authorised AlFs have six months before the Annual Audited Accounts are required to be submitted Please see the guidance in relation to Annual Audited Accounts contained in the AIF Rulebook 6 3 Interim Financial Statements 1 An AIFM must submit its Half Yearly Accounts within two months of the year end Please see the guidance in relation to Half Yearly Accounts contained in the AIF Rulebook 6 4 Minimum Capital Requirement Report 1 Guidance for the Minimum Capital Requirement can be found at http www centralbank ie regulation industry sectors funds aifmd Pages default aspx 6 5 Monthly Metrics Report 1 AIFMs that have not appointed a separate investment manager are required to complete the Monthly Metrics Report A guidance note on this report is available here 6 6 Client Asset Return 1 The Monthly Client Assets Report must be completed by AIFMs subject to the Client Asset Requirements issued by the Central Bank under European Communities Markets in Financial Instruments Regulations 2007 in so far as the AIFM provides any of the services listed in Regulation 7 4 a and b of the Regulations 26 Reporting Guidance for Alternative Investment Fund Managers 6 7 Non Irish Quarterly NAV Report Where an AIFM provides administration services to AIFs not authorised by the Central Bank
20. e return from the XSD schema that is available on the ESMA website 5 4 Filing of a Nil Return 1 There may be cases in which AIFMs do not have any information to report on AIFs For example where there is a delay between the authorisation or registration being granted to a new AIFM and the actual start of activity or between the creation of an AIF and the first investments In such a scenario AIFMs should still provide a report to the Central Bank by indicating that no information is available by using a specific field 1 Section IIl Reporting to national competent authorities under Articles 3 24 and 42 Question 1 1 2 Reporting Guidance for Alternative Investment Fund Managers AIFM File 1 Inthe AIFM file data points 1 21 inclusive must be completed where relevant 2 Data point 21 of the AIFM file AIFM no reporting flag should be set to T 3 All other data points in the file should be left empty If data point 21 is set to T and data is put in for any point after 21 then the file will not pass validation AIF File 1 In the AIF file data points 1 23 inclusive must be completed 2 Data point 23 AIF No Reporting Flag must be set to T 3 All other data points in the file should be left empty If data point 23 is set to T and data is put in for any point after 23 then the file will not pass validation Reporting Guidance for Alternative Investment Fund Managers 5 5 Firms which are not Required to Report A
21. eeeeeeseeseeaaaeeeeseeseeseeaeas 25 6 6 Client Asset um 25 6 7 Non lrish Quarterly NAV Report esses eee en ninn sten nene sienne nisi en nennen nnas 26 Te AG gare 27 8 Naming Convention For Files Uploaded To ONR System sse enne enne nns 28 Appendix 1 Decision Tree to determine Reporting under Article 3 3 d and 24 1 2 and 4 of the AIFMD icit Re eee Pe ee ERE RE aseo ient reside ian 30 Appendix 2 Non lrish Authorised Funds Return ie 33 Appendix 3 Email Addresses for notification of changes in Manager Fund Rel tionships e E T 34 Reporting Guidance for Alternative Investment Fund Managers Section Change Date of Change 5 3 3 Link to the Central Bank Excel templates 16 09 14 included 5 3 3 Guidance in relation to data point 2 16 09 14 Version of the AIF return for Excel added 5 6 Guidance in relation to submission date and 16 09 14 reporting date fields added 5 6 Guidance and screenshots in relation to 16 09 14 finalising amp signing off on a return added Acronyms AIFMD Alternative Investment Fund Manager Directive AIFM Alternative Investment Fund Manager AIF Alternative Investment Fund ESMA European Securities and Markets Authority ONR Online Reporting System CBI Central Bank of Ireland
22. ested in non listed companies and issuers in order to acquire control which may alter the frequency of reporting In order to ensure that the frequency of reporting remains correct AIFMs should follow the ESMA guidance on these issues It is the responsibility of each AIFM to determine its correct reporting obligation If an AIFM is in doubt please refer to the ESMA guidance Reports must be submitted by the last calendar day of the month following the quarter end For example returns with a reporting date of September 30 must be successfully submitted and signed off by 31 October Where the AIF is a Fund of Funds this period may be extended by the AIFM by 15 days The AIFM National Code and AIF National Code fields in the returns should always be populated with the Central Bank s institution reference number C Number and should take following format C999100 where 999100 will be the unique code for that entity If this is not filled out correctly the returns will be rejected g Xe amp Reporting Guidance for Alternative Investment Fund Managers 5 2 What Must Be Submitted The ESMA return templates have been published on the ESMA website and are available to view here AIFMs must complete the AIFM return and submit it via an upload to the ONR System A separate AIF return must be completed for each AIF that the AIFM is required to report on at the correct frequency In certain instances the Directive
23. f the form Error STA FIL 0003 Invalid File Name Instance File Format should be as follows CCCCCC YYYYMMDD CCCCCC YYYYMMDD AIM xls x or xml AIM xls x or xmi CCCCCC the institution code you use to log in to the system YYYYMMDD must be the reporting date AIM the AIM Return code CCCCCC the institution code xIs x or xml the file extension xls xIsx or xml you use to log in to the system YYYYMMDD must be the reporting date AM te AIM Retum code NT xls x or xml the file extension xls xlsx or xml Central Bank Website Administration Manual pdf Submit a Request Central Bank of Ireland Conditions Of Use P tatement 1 8 Reporting Guidance for Alternative Investment Fund 11 Click Load File Banc Ceannais na h ireann 16 Usertest Firm Central Bank of Ireland E Helen Guinane ae Load a Alternative Investment Fund Manager Return File On this page you can load a file containing Alternative Investment Fund Manager Retum data Select a file and click Load C Users hguinane Desktop Test files C40516_201401 File to load it to the server The file name must be of the form CCCCCC_YYYYMMDD_ AIM xls x CCCCCC the institution code Load File you use to log in to the system YYYYMMDD must be the reporting date AIM the AIM Return code xls x the file extension xls or xlsx Funds ONR Guidance Submit a Request tral Bank of Ireland C
24. h AIF Irish AIF Irish AIF or Non Irish AIF Irish AIF Irish AIF Irish AIF or Non lrish AIF Seeking Ceasing to manage Seeking Ceasing to manage Seeking Ceasing to manage Seeking Ceasing to manage Commencing Ceasing to market out of Ireland Commencing Ceasing to market out of Ireland Commencing Ceasing to market out of Ireland Commencing Ceasing to market into Ireland For QIAIFS notification should be made to Q postauthnotings centralbank ie For RIAIFs submission of documents should be addressed to Post Authorisation Section Securities and Markets Supervision Division Notification should be made to AIFMDManagement centralbank ie 1 Notification should be made to Home Regulator who will contact AIFMDmanagement centralbank ie 2 Relevant fund documentation has to be submitted to Q postauthnotings centralbank ie for QIAIFs and to Post Authorisation Section Securities and Markets Supervision Division for RIAIFs 1 Notification should be to AIFMDmanagement centralbank ie 2 Relevant fund documentation has to be submitted to Q postauthnotings centralbank ie for QIAIFs and to Post Authorisation Section Securities and Markets Supervision Division for RIAIFs aifmdpassportingout centralbank ie aifinternalpassportingout centralbank ie for internally managed AIFs aifmdpassportingout centralbank ie aifmdpassportingout centralbank ie aifmdpassportingin centralbank ie aifinternalpassportingin centralbank ie
25. irm Administrator account The Firm System Administrator will automatically have unconditional access to all returns applicable to the entity This includes Fitness amp Probity Returns IQs which may contain confidential and highly sensitive information The Firm System Administrator is responsible for setting up and managing Business Administrator accounts and User accounts for the AIFM i e notifying login details and resetting passwords when necessary They may also set the profiles to provide the ability to view create submit and or amend returns and delegate depending on the roles assigned Business Administrator accounts are primarily in place for larger financial institutions with multiple divisions where a Chinese Wall structure is required to restrict transfer of sensitive information between divisions within the firm The primary difference between Business Administrator and Firm System Administrator accounts is that the Business Administrator does not automatically have access to all returns The Business Administrator will be assigned their ONR account profile and roles by the Firm System Administrator Further information on the Firm System Administrator role Business Administrator role and the varying access levels associated with each profile can be found at the following link http www centralbank ie regulation processes onlinereporting Documents Exte rnal 20Manual 202014 pdf Reporting Guidance f
26. it shall submit a quarterly return containing the following aggregate information within each base currency category a Domicile of the AIF b Number of AIF c Number of unit holders and d Total net asset value If the firm does not provide administration services to Non lrish funds it is required to submit a blank return Please see Appendix 2 for a template of this report 7 Reporting Guidance for Alternative Investment Fund Managers 7 Ad Hoc Returns 1 AIFMs AIFs may be required to submit the following additional returns to notify the Central Bank of any significant developments or if they are requested to do so by their supervisor These uploaded files may be in Word Excel or pdf format Ad Hoc Returns Acquiring transaction notification amp support doc Audited Interim Accounts Auditors Findings Report Capital Contribution Agreement Full Risk Assessment Inspection Documentation Internal Audits Documentation Legal Agreements Letters Other Documents Review Documentation Subordinated Loan agreement gt 5 years Subordinated Loan agreement perpetual Breach and Incident Report Changes in Key Personnel amp Relevant Documentation Cross Border Service in Another Member State Establishing a Branch in another Member State 28 Reporting Guidance for Alternative Investment Fund Managers 8 Naming Convention For Files Uploaded To ONR System Files up l
27. n Version 2 1 4 Reporting Guidance for Alternative Investment Fund Managers 4 Click View Edit Returns Banc Ceannais na h ireann C999999 Test Firm Central Bank of Ireland Fur James Wall Home gt Data gt HER EE Alternative Investment Fund Manager Return This page displays the options for the Alternative Investment Fund Manager Return return for your institution View Edit Returns Input or load data to the system or view the data previously entered View Uploaded Files You can enter data or view previously entered data by clicking on the View Edit Returns button View the files that were previously uploaded for this return Load a File Load a data file for this return You can view a history of all the files uploaded whether accepted or rejected by clicking on the View Uploaded Files button You can load a new file by clicking on the Load a File button Funds ONR Guidance Submit a Request tral Bank of Ireland Conditions Of Use Priva atement Contact Us 5 You will see the list of return instances that have been created for that return A return instance must be created before a return can be uploaded To create a new return instance you must simply click on the Add Return on the bottom right hand side of the screen Banc Ceannais na h ireann C999999 Test Firm Logout Central Bank of Ireland James Wall Home gt
28. n is divided into sections Complete each section that applies to your institution and submit the return to the Central Bank AIM Valid Mandatory Central Bank 11 Sep 2014 15 31 a uU mJ Funds ONR Guidance Submit a Request 3 Central Bank of Ireland Conditions Of Use P 22 Reporting Guidance for Alternative Investment Fund M 19 The following screen will be displayed Banc Ceannais na h ireann C999999 Test Firm Central Bank of Ireland James Wall Home gt Data Alternativ ent Fund Manager Return gt Reti en Alternative Investment Fund Manager Return 30 Jun 2014 has been finalised This page shows the results of Finalising a Return The return will only be finalised if it has passed all cross form rule checks This Return is Finalised it must now be Signed Off to be submitted to the Central Bank Use the back button to navigate to the previous page Back Funds ONR Guidance Submit a Request ral Bank of ireland Conditions Of Use e Contact Us 20 The person signing off on the return is requried to be someone other than the person who finalised the return To sign off on the return repeat steps 15 18 to get to the following screen and click sign off Banc Ceannais na h ireann C999999 Test Firm Central Bank of Ireland James Wall Eurosystem Home gt Data Alternative nent Fund Manager Return Returns gt 30 Jun 2014 Secti P nS Alternative
29. o question 5 are set out in the table below Reporting Q 5 AIF Excel Sheets That Must Be Completed Obligation Content Type 24 1 1 Tab 24 1 A to Tab 24 1 H 24 1 2 Tab 24 1 A to Tab 24 1 H 24 2 Tab 24 2 A to Tab 24 2 D 3 3 d 3 Tab 24 1 A to Tab 24 1 H 24 1 4 Tab 24 1 A to Tab 24 1 H 24 2 Tab 24 2 A to Tab 24 2 D 24 4 Tab 24 4 24 1 5 Tab 24 1 A to Tab 24 1 H 24 4 Tab 24 2 C Q 281 to Q289 Tab 24 2 D Tab 24 4 In order to pass validation the workbook and all of the individual worksheets must be protected This functionality is available under the Review tab in Excel Within Excel all dates should be entered in the format YYYY MM DD Formulae should not be included in any of the cells If submitting in Excel only one AIF report can be submitted at a time Zipped files will not be accepted For data points where the answer is either True or False the response required is the single letter T for True and the single letter F for False Data point 2 of the Excel template Version should be filled in as 1 2 This is the version of the XSD schema that will be used when the Central Bank converts the excel data into XML for onward transmission to ESMA 1 4 Reporting Guidance for Alternative Investment Fund Managers 4 The Central Bank is requesting the additional information recommended by ESMA in their Opinion Ref ESMA 2013 1340 on the collection of informa
30. oaded to the ONR System must adhere to the following conventions For Prudential Returns the file must be in one of the following formats e Microsoft Excel xlsx The version of excel must be 2010 or later e Portable Document Format pdf Microsoft Word 97 2003 doc e Microsoft Word docx Documents uploaded for returns relating to the AIFMD Reporting for the Alternative Investment Fund Manager must be saved in the following format C999100 YYYYMMDD AIM where C999100 is the institution code of the reporting entity YYYYMMDD is the reporting date AIM indicates that the file is an AIFM report Documents uploaded for Excel returns relating to funds managed marketed by the Alternative Investment Fund Manager must be saved in the following format C999100 C999200 YYYYMMDD AIF where C999100 is the institution code of the reporting entity C999200 is the code of fund sub fund YYYYMMDD is the reporting date AIF indicates that the file is an AIF report 29 Reporting Guidance for Alternative Investment Fund Managers 4 The table below sets out the required conventions Return File format File Name Example Type AIFM XML AIFMCode_ReportingDate_AIM xml C999100 20140630 AIM xml AIFM XLS AIFMCode ReportingDate AIM xls C999100 20140630 AIM xls AIF XML AlFMCode ReportingDate AIF xml C999100 20140630 AIlF xml Multiple AIF or Single AIF files AIF XLS AlFMCode AlFCode ReportingDate C999100 C999
31. on the submission screen if applicable Logout Banc Ceannais na h ireann C40516 Amanda CSP 25 August 2009 changed Central Bank of Ireland James Wall Home gt Data AIM Files 7051 File Upload Status E AIM File 7051 This page shows the result of uploading a file Filename C40516 20140131 AIM xlsx Validation found errors which z made the file impossible to Status Rejected process Ithas been rejected no Return Type AIM data has been loaded Size 4086119 bytes Uploaded Date 29 Apr 2014 12 03 Processed Date N A Validation Errors 1 38 ELLE EZ Central Bank Website Administration Manual pdf Submit a Request Contact Us 20 Reporting Guidance for Alternative Investment Fund Managers 15 Please correct any validation errors in the file and then resubmit Once the file has been accepted it must be finalised and then signed off Select the return you wish to finalise by clicking into it Banc Ceannais na h ireann C999999 Test Firm Central Bank of Ireland Eurosystem James Wall Return Types AIFMD Reporting Description Alternative Investment Fund Manager Reporting required under Articles 3 3 d and 24 1 of Directive 2011 61 EU e This page shows the types of data reported by your institution Alternative Investment Fung Manager Return Alternative Investment Fund Alternative Investment Fund Reporting required under Articles 3 3 d and 24 1 24 2 and 24 4 of Directive
32. ondition atement 12 The file will now go through validation Logout GES Banc Ceannais na h ireann C40516 Amanda CSP 25 August 2009 changed Central Bank of Ireland James Wall Home gt Data AIM Files gt File Upload Status AIM File 7051 This page shows the result of uploading a file Filename C40516 20140131 AIM xlsx Status Processing Return Type AIM Size 4086119 bytes Uploaded Date 29 Apr 2014 12 03 Processed Date N A Validation Errors 0 Central Bank Website Administration Manual pdf Submit a Request tral Bank of Irelai 19 13 14 Reporting Guidance for Alternative Investment Fund Managers The user will get an email showing whether the submission was successful or not If it is not successful reasons will be provided From OnlineReportingWebsite amp cbfsai ie Sent Tue 29 04 14 12 04 To Wall James Cc Subject C40516 20140131 AIM xlsx processing complete rejected AIM uploaded by James Wall on 29 04 2014 12 03 has failed validation The uploaded return contained 1 errors Please correct the errors listed below and resubmit your return This is an automatically generated message Please do not reply to this email Error Message The workbook is not protected Error Worksheet Not Applicable Error Cell Not Applicable Refreshing the page will also confirm whether the submission has been successful or not Details of the rejections will also be shown
33. or Alternative Investment Fund Managers 4 Overview of Reporting Requirements There are two components to the AIFM s reporting obligation to the Central Bank AIFMs are obliged to submit the information detailed in Article 3 3 d and 24 1 2 and 4 of the AIFMD as applicable for onward transmission to ESMA It is the responsibility of the AIFM to determine if it has a reporting obligation to the Central Bank and it is also the responsibility of the AIFM to determine its reporting frequency in line with the Directive In addition AIFMs that are authorised by the Central Bank of Ireland will have prudential reporting obligations that have been mandated in the Central Bank s AIF Rulebook An overview of these reporting obligations is also provided in this document Q Reporting Guidance for Alternative Investment Fund Managers 5 Reporting under Article 3 3 d and 24 1 2 and 4 of the AIFMD 5 1 General Notes There will be two forms required for submission by the AIFM under AIFMD the AIFM Report and an AIF Report for each AIF that the firm is required to report on AIFMs may need to report their own data at a different frequency to the AIFs under their management Similarly the AIFM may need to report on the AIFs under their management at a different frequency to each other Certain characteristics of an AIF may change during the period such as AUM the leverage of the AIF and whether the AIF has inv
34. tion for the effective monitoring of systemic risk under Article 24 5 first sub paragraph of the AIFMD published on the 1 October 2013 As per ESMA s Questions and Answers document on the Application of the AIFMD dated 1 October 2015 the Central Bank is also requesting in addition to the information under Article 24 1 the information requested under Article 24 2 and 24 5 for non EU master AlFs not marketed in the EU that have either EU feeder AIFs or non EU feeder AlFs marketed in the Union under Article 42 This will require a separate AIF file to be submitted for the non EU master AIF Please contact aifmdreporting centralbank ie to receive an AIF National Code i e C Number for the non EU master AIF and include the following information in your email i Name of the AIFM ii Name of the non EU master AIF and iii Appointment date of the AIFM to the non EU master AIF This information is mandatory from the beginning of the 1st January 2016 reporting period It should be noted that this information is not required where the non EU master AIF and feeder AIF do not have the same AIFM 5 The Central Bank will make a copy of the Excel templates in the correct format available on its website at this link Firms should download the template from this location in advance of the first reporting date where AIFMs will be completing submission Firms completing the submission in XML format will be expected to generate th
35. vestment Fund Managers 6 Prudential Returns 6 1 Overview of Prudential Returns 1 The tables below sets out the additional prudential returns that Authorised AIFMs may be required to submit via the Online Reporting System depending on their authorisation AIFMs authorised by the Central Bank of Ireland must submit the following returns Half Yearly Accounts Annually Within 2 months of half year end Annual Audited Accounts Annually Within 4 months of year end Within 6 months of year end if internally managed Minimum Capital To accompany half Half Yearly Accounts and Annual Audited Accounts Requirement MCR Report yearly and annual must be accompanied by MCR report audited accounts Bank Statements Eligible To accompany MCR MCR report must be accompanied by upload of Assets Bank Statements Annual Ownership Annually 1 month after year end Confirmation Monthly Client Asset Monthly 20 working days after month end Report Monthly Metrics Return Monthly 20 working days after month end Large Asset Concentration Annually 20 working days after calendar year end Non lrish Authorised Funds Quarterly 20 working days after quarter end Return Not all authorised AIFMs will be required to submit these returns The returns applicable to each entity will be scheduled on the ONR system by the Central Bank DR Reporting Guidance for Alternative Investment Fund Managers 4 hi re 6 2 Annual Audited Financial St
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