Government Property Unit - e-PIMS
Contents
1. button in Internet explorer work when I use e PIMS A4 Certain Microsoft security service packs disable the back button from working which may prevent it from being used on the Register A short term solution to this problem is as follows gt Click Start Settings Control Panel Add or Remove Programs click Add Remove Windows components on the left hand side disable untick Internet Explorer Enhanced Security Configuration Q5 How do add an existing e PIMS record to the Register A5 You need to follow the process set out in Section 4 3 of the Register manual Q6 What do do if want to add a site to the Register and it is not on e PIMS A6 First you will need to create an e PIMS record as set out in Section 4 2 of the Register manual Q7 What do do if have mistakenly added a site to the Register A7 You will need to contact either the e PIMS Service Delivery Team via 07795 665526 or 077699 17884 or ePIMSservicedelivery cabinetoffice gov uk UNCLASSIFIED 43 UNCLASSIFIED Q9 How do I search for all records that have been on the Register A9 If you want to do a search for all sites that have ever been on The Register then you need to do a By Holding search and multi select all options under the Expiry Status field in Register Filters You will need to also set the search to cover both current and historic records Q10 Who do I contact if have iss2. any issues with individual records then they should contact either the e PIMS Service Delivery Team via 07795 665526 or 077699 17884 or ePIMSservicedelivery cabinetoftice gov uk UNCLASSIFIED 35 UNCLASSIFIED SECTION 7 Other Information 7 1 Register Position Report All Register users now have the ability to view and create a Register Position report It provides a summary of the amount of land and land amp buildings that are recorded on the Register by a number of key metrics To do this users need to click on the My e PIMS button on the left hand navigation menu and select the Register Position option as shown below g 1 P tz m ete ap PP aA r eee W OF wm A Zeg ee Te gerum ePIMS nan OGC e PIMS Search te ty On doing so the following screen will appear 7 q1 P min Fe eed pe sp j P ced ce fe es metz Pie DE Yee Testen Lg rep ee teeta peip reat Magog Sere Hesctster Prii Deiri Flat diri Reisstsnt Chane Basptan Delarmss Veet d w Cre ee Re Painitin Wie liidin oop Las Peewee Se ee ri kar reil AHI We view a Oa 700 ete sad Pedic Sled error eh Deyi Berzszk i Wiese 15 049 3004 See piri Led Pee ed a ee g Koch Hime Spo 13 ZE VUN Rael Lass Pee Sd eer ll Rew Eoenry hei es Po oer rid Sa ih Lad Peed ate hele Shoe Preto Eets et April Wa i mies bey De poariment in est endireg wire erter Ra ei Paces reg par Pores lra ei ei m Lin Ci
3. holdings that existed before This process will allow the Core Non Core Status of those land parcels that are not being added to the Register to be changed from Non Core Surplus in future if need be Adding a Land amp Buildings Holding to the Register The process of adding a land amp buildings holding to the Register is the same as above in terms of the land parcels However the user also needs to either add one or a number of buildings to the Register at the same time Where there is only one building then the user will select the building along with one a number or all of the land parcels that are to be added to the Register see below UNCLASSIFIED 21 UNCLASSIFIED Daniel G i Io Eager DH P S __ KI After selecting the appropriate land parcels and the building the following message will appear on the screen This is simply to confirm that the user is in effect creating a new holding to add part of the original e PIMS property record to the Register The user should click OK to continue e Piatt papery i F mE En T even pN pouty res e z P Fin Fa r eirg a a d e ra pri soten a hoig to ag kie to Pap Bete area hiig i e created Een ce pL Where there are multiple buildings then the user will select one a number or all of the buildings to be added to the Register along with one a
4. in the Register Details screen you will be taken to the Holding Details screen see below This screen allows you to view amend or record as Historic Tt lem agement ny pe gre der Peer Fioerteraexstk bkvl tes ut tual ee Fe Em Se i a eege a a aam aaam mn s a a _ sy e PIMS er ager ty Fin melas apg borns i test Wee H SA Wwanerty 1A new Parlen Erisil Staten Curent An tte whd tege Gees BE pere e L s fetes 7 G at Breng 7 Altached Dromgrmt Van Eeigted Deeds Heubfing Chart athe Aaner i Hi aed Ordy e DI Tregbecl etd zel fee Zerzeke H FAR CeO STONEY PR pIiCsteltef DI Fret tz Of e Sie be 00009290 DI Exit oe A Contre Ov tstste t ten Care terples DI ie pert ment for jr onpten A D e DET wianwarTe Im D III ORGAN Yeneess Samian 5 o S e PET Liesen epee Tip fo dee ert Pre r zdey e Bad Zei ei ae E Ah a lef k Larm Parcels S rice 1 HO E 1 Bastian Harel Hal Karen GETT Emend Dersrciacn iy WMeuatteans De Kail ar ee Sa bag Reap ul pp Nikon A ering dasz ee EE Lk BCL d GAI don HEr Ga ENN Amie G5 das ee HAL Ms FEIF 4484 ria W I Fees rie mih oe mene FSU Trank eG L Sp fer gr S Err da TATEN groe Ki Wee di rerio eessen Thrrr arm pry eins AE SECH Esd Date d Freed a ore The Holding Details screen displays information under three main headings e Holding UNCLASSIFIED 30 UNCLASSI
5. is published by the user 4 3 Adding an e PIMS Record to the Register First it should be noted that an e PIMS Record will need to be set up and published before it can be added to the Register i e it is not possible to create and add it to the Register simultaneously Under the Holding Details in e PIMS there is an Add to Register button that is used to add one a number or all of the land parcels to the Register see below In order to add an e PIMS Holding Record to the Register it will need to e Bea current holding i e it has not been made historic e Have the Core Non Core status set to Non Core Surplus at the holding level and e Have at least one land parcel with a boundary that has been added If one of the above conditions is not met then the Add to Register button will be greyed out and the user will be required to ensure that each of the three conditions is met before proceeding UNCLASSIFIED 17 UNCLASSIFIED OGC rr Git zeg Decurmrents Yeon Sebated Demis aere tend Deby LJ ABINGDON EDAD sitt r03 Cantref Uyd fatate Deperimeni feet Tegrgtezgt DFT HIGHWAYS AGENCY PR IEIT PS Yenesse Santen As far as possible we have sought to automate the process although there are a number of actions that will need to be carried out by the user set out below is the process for adding each e PIMS Holding Type Building Only Land Only or Land amp Buildings
6. reminding the user to update the expiry status of the record once the 40 working day period has expired see Section 5 Viewing Amending and Deleting Records The email will also contain the Register Property Holding Reference a unique ID made up from the e PIMS Property Reference and the relevant Holding Number for that record and a hyperlink to the page displaying the land record See Appendix 1 UNCLASSIFIED 26 UNCLASSIFIED SECTION 5 Viewing Amending and Deleting Records 5 1 Viewing Records When searching By Register it will return the Register Summary screen shown below from where it is possible to access records which you can view amend and delete This is also possible if undertaking a map based search From the map it is possible to navigate back to a Register record by using the mouse action list and choosing View then clicking on the relevant record eeeeeeeeee L J Teed ven lt should be noted that Register records can also be viewed if a search is undertaken By Holding It will return the Holding Summary screen shown below from which it is also possible to access records that are On the Register which you can view amend and record as Historic To view more information on individual Register records click View in the row against that record in either the Register Summary or Holding Summary screens If you click on View
7. search by different types without changing the Default Search Type This is covered in Section 3 Sections 3 amp 4 of the accompanying e PIMS User Manual provides full details about the data structure within e PIMS UNCLASSIFIED 8 UNCLASSIFIED SECTION 3 Searching the Register 3 1 Search Facilities All search facilities in e PIMS including the Register are accessed via the left hand navigation Clicking Search will expand the menu displaying all the available search facilities e we Ee Bet ET A CC PIMS Electronic Property information Mapping Service Latest Developments Wo e qee gt ge gr dief er epee wee eg we di foe J Trei fen 8 Em e 3 2 Search By Register In order to search for records that are On the Register i e within or outside the 40 50 Working Day Window it is necessary to carry out a Property Search It should be noted that in e PIMS language the term property is used to mean both land and or buildings A Property Search can be carried out using one or a combination of the filters under any of the following e The basic search filters e The advanced search filters and e The Register search filters The default search screen in e PIMS is shown below UNCLASSIFIED 9 UNCLASSIFIED e PIMS OGC e PIMS Search Zem Treated ven wm e When the Register was integrated into e PIMS a set of additional filters were added that appl
8. the open market after the 40 Day Window has expired Under Offer is where an offer has been made for the land but the land has not been sold Sold is used where the site is no longer surplus as it has been sold In such circumstances the site will be removed from the Register and will have become an historic record that is only available under a By Holding search No Longer Surplus is where the original owner has retained the site In such circumstances the Core Non Core field will have been changed from Non Core Surplus In such circumstances the site will be removed from the Register but will remain a current e PIMS record that is available under a By Holding search Proposed Use Select either Employment Housing Mixed with Housing Mixed without Housing Open Space Other or None You can multi select fields under this search filter UNCLASSIFIED 12 UNCLASSIFIED Employment is where the site will be used for offices and or industry Housing is where the site will be used for new housing Mixed with Housing is where the site will be used for a mixture of housing and other uses Mixed without Housing is where the site will be used for a mixture of uses besides housing Open Space is where the site will be used for formal or informal open space Other is where the site will be used for a purpose different t
9. user who made the changes D hp jien bpi e fa re a ee el i LS ee Gaga 5 WD z ar sie gp GE GT IS vis Liss E a Pucha fa ege bf EA vos Wilben BE maru img hayu Enig f 8 S S onime E Ss Emri Ap Toni it Bertier Frew teil L Sr Het Set Pi Cums Biers gt bad e Cape H re La Ehe Erle I Appia T aa iha d DE les le Kat iea aisle Le CAREN Pe bet Set io bo er Pa E eg Ca peri sl Bet pel LS DS Le KS Res Angir Tale Ka Prom Heb Kei mi Feat Becsl Se akin A we rk sae dan Led Epir gl Pren Aol Kal ge Hoi mn k Mariri E oer ge cx ge bs apy E Piim Mikir T fuel ge Dsjo Lapen From Ae pi to trei PL eae Fe Kg i Prapeed Lise alter sale fem Aat Ce Io Myl S i LS DA ae Ka RS Pade Dala Poe Pee Fre ba Ra Cees Eee ie hasl oe Brateles UI GE RL Kn ee 1e hanas mem Mjere eee ree Bags itari Tad Bsta ame kirk Hoeg af Tred s nara UNCLASSIFIED 34 UNCLASSIFIED SECTION 6 Migrated Records 6 1 Migration Process As part of the integration process in 2011 we migrated all existing Register records at that time into e PIMS Where the existing Register record matched an existing e PIMS Property record then a link was created Where no such match exists then a new e PIMS property record was created The inclusion of the Legacy Land ID in the Register Filters is to assist users in finding those records that were on the Register before integration 6 2 Assistance lf users identify
10. 2 Amending Records Depending on the user s rights it may be possible to amend records To amend a Register record click the Amend button and the screen will refresh and the user will be able to amend certain fields and include information in others dependent on the stage in the Register process see below After amending the required details click Save and the record will be updated d PET jeen ear ip a ze adh eet Seer ae fie ei ee E i eee Teen Te Sr a rrr prr TNTET se oe ETIffia HESS Ss i F DR Vinton Kaf UNCLASSIFIED 32 UNCLASSIFIED 5 3 Making Records Historic Records cannot be removed from the Register during the 40 50 Day Window If a user attempts to do this a message will appear that confirms this as shown below 1 x IM tronic Property Information Mapping Service Internet Test Version 5 11 6 Property Inspector Holdings Related Status Gr Occupations Property l Buildings My Holdings Notes OGC Notes Attached Documents View Related Deeds fa 121 BRADLEY Holding Details Bouma Gian ROAD LUTON This screen records information about the holding and is also where to enter vacant space A holding is defined as the basic unit associated with legal interest in a BRADLEY property A property may consist of a single or multiple holdings If the holding is marked as leasehold or PFI then the screen will expand to record the l
11. 203 e PIMS Holding Ref 1 Dept Holding Ref RAZ203h Street No Street Name District ARMLEY Post Town LEEDS County Post Code LS123PT Vv G 106 e Property Holding Summary Details e PIMS Property Ref 884923 Dept Property Ref RAZ203 e PIMS Holding Ref 1 Dept Holding Ref RAZ203h Street No Street Name District ARMLEY Post Town LEEDS County Post Code LS123PT Region Yorkshire and the Humber Country UNITED KINGDOM Description Holding Type Land Only Sector Central Civil Estate Core Non Core Non Core Surplus Department Department of Health Local Authority Leeds District B Property Centre DH RETAINED ESTATE OS Reference 425725 6E 433607 9N Click here for an Expression of Interest form 1 RAZ203 016 Land Retained Not Known Vv The map screen will also show any other Land Only and Land amp Buildings records that are held on e PIMS This includes those that are On the Register and those that are not x gt Upper Armley Ne Core Non Core Not Set EA Core Flexible Z core Inflexible ANon Core Held Pending Use Non Core Surplus Not on the Register On the Register E3 40 working days expired ES within 40 workina days Gamble PHI Ordnance Survey data Crown copyright and datab For information about the Register of Surplus Public Sector Land contact epimsservicedelivery cabinetoffice gov uk The Cabinet Office maintains The Register of Surplus Public Sector Land on behalf of HM Government
12. Cabinet Office maintains The Register of Surplus Public Sector Land The Register on behalf of HM Government in collaboration with other government departments their soonsored bodies and other public sector organisations The Register provides a single reference point for all participating public sector organisations on the available supply of surplus land across Central Government The capability exists for e PIMS users from any public sector organisation to add their records to the Register however the mandation to use the Register Only applies to freehold and leasehold properties with more than 99 years extant that are part of the Central Government estate The 2015 Spending Review announcement identified that the Government needs to do more to release public assets into more productive economic use Part of the plans included an ambitious new process for land disposals from 2015 16 with a target for Central Government and associated bodies to deliver at least 5 billion of land and property sales between 2015 and 2020 to support growth and drive efficiency A Strategic Land and Property Review is being managed by Government Property Unit with input from DCLG and Homes and Communities Agency HCA to progress this process The review will support and challenge departments in identifying where further public sector land can be declared surplus and sold to support economic growth This and other policies such as housing Ministerial oversig
13. ESTERSHIRE Local Authority Not Set Area Ha 3 607 Originating Body HMT RESIDUAL ESTATE Date added to Register 10 05 2011 40 days expires 06 07 2011 https www epimstest ogc gov uk epimsnet InspectorLink aspx object Register amp record_id 4 1741 UNCLASSIFIED 42 UNCLASSIFIED Appendix 3 FAQs Q1 Why can t I login into the Register homepage A1 The Register has been integrated into e PIMS Therefore you will be automatically redirected to either the GSI or Internet version of the e PIMS homepage lf you are not redirected or account login does not work then you should contact either the e PIMS Service Delivery Team via 07795 665526 or 077699 17884 or ePiIMSservicedelivery cabinetoffice gov uk Q2 Why won t the login screen load when I try and access e PIMS A2i Ensure that the address is typed correctly A2ii If you do not have access to the GSI network then you will not be able to access the GSI version of e PIMS only the internet version Ensure that you are trying to access the correct version of the system Q3 Why can t login A3i Ensure you are registered A3ii Is the caps lock on The username field is not case sensitive but the password field is A3iil If you have copied and pasted the login details from your registration email ensure that you DO NOT copy a space after the password as this will be denied This is the most common cause of login failure Q4 Why doesn t the back
14. FIED e Register and e Change History Depending on the user s rights it is possible to amend details under both the Holding and Register headings although certain fields have their amend rights limited during the 40 Day Window It should be noted that details of land parcels always appear under Holding heading on this screen where the site is On the Register or not The fields under the Register heading only appear after a site has been added to the Register and are then always visible even when the site has been removed from the Register If the Amend button does not appear against a specific record then the user does not have permission to amend that record For more information on user rights see Section 1 Background Holding section 3 of the accompanying e PIMS User Manual sets out how to amend information in the Holding and other Property Building and Occupation inspector screens in e PIMS Register set out below are details of how to amend the fields under the Register heading lt should be noted that the fields under the Register heading are hidden and the down arrow key W will need to be clicked to expand this section of the screen After a site has been added to the Register then the fields under this heading will become active Once a site is added to the Register certain fields will be auto populated These are the following e Status e Date Entered e Calculated Expir
15. IFIED 25 UNCLASSIFIED TE le ef zied ap T pre de Bier fiset iaergitsahkd aap Had A eet weit At e ST ot OB bere er PTT eres yerum Uri tows wet ie The user will be taken to the e PIMS GIS Portal Wizard to add the land parcel boundary Section 4 of the accompanying e PIMS User Manual provides details about this functionality After adding the land parcel boundaries the Add to Register button will be enabled and the user should then proceed as if the holding type was a Land amp Buildings holding see above 4 4 The Register Process The Register process remains unchanged Once the record has been added to the Register a period of 40 50 working days will begin in which all users of the Register will be able to view the Register record After the 40 50 working day period expires your site will appear on the public facing version of the Find Government Property website https Awww epims ogc gov uk FMSGS unless you have marked your sites as being public data exempt These public data exempt flags should only be used in exceptional circumstances and not as a general rule Decisions to use sensitivity flags will need to be defended by the originating department body and a valid reason provided if requested 4 5 Email Notification After adding a record to the Register the Register contact will receive an automatic email notification confirming that the user has added a record to the Register and
16. IMS electronic Property Information Mapping Service GSI Test Version 5 11 6 OCC e PIMS Search Please select from the criteria below Click on additional tabs to add extended criteria to your search Home Sectors Select All Year Financial Year 2011 12 v ies Local Government Search By Holding v By Prop Select All Attorney General s Office LOD Cabinet Office Central Office of Information Search New Administration Departments By Holding All Property By Register Reporting Tools Property Centres Select All My e PIMS ABERDEEN CITY ABERDEEN CITY COUNCIL ABERDEENSHIRE Help Property Name Postcode Road e PIMS Property Ref Town City Department Ref Advanced Search Filters v E Register Filters v i Add a Map Filter v Exact matches Only oO Results on a Map EI Legend Department EN Record State Current L Historic E Future R t Se h I vernment Departmental Acc h lE re Property Database U horised access h mp minal off h mp 3 5 Search Results Dependent on whether you undertake a search By Register or By Holding the search results screen will display different fields as they have been tailored to show the most relevant results After completing a By Register search the user will be taken to the Register summary screen displaying all the results matching the search criteria as shown below The results will display sum
17. NCLASSIFIED search by the Core Non Core Status of a record This allows users to search for all records including Register records by their status All current Register records will have their Core Non Core status set to Non Core Surplus Records that have been On the Register but that have since had their Core Non Core status set to anything other than Non Core Surplus will not show as being On the Register There is the ability to display the search results either in a textual format or on a map To do this you need to place a tick in the Results on a Map checkbox at the bottom of the e PIMS search screen as shown below e PIMS j onic Property Information Mapping Service e PIMS Search Please select from the cri Record State Reset Search The search results will be displayed on the map rather than as a textual list Labels will not be displayed until a scale of less than 1 5 000 000 has been reached Polygons are displayed from a scale of less than 1 15 000 Seed points and polygons are colour coded to represent the parcel of interest 40 50 working days expired and within 40 50 working days By default any Register search will be carried out of only current Register records If a user wishes to undertake a search to include records that were previously On the Register then this will need to be done by carryi
18. SSIFIED 2 UNCLASSIFIED SECTION 7 OTHER INFORMATION 0 ccscccneeenecesecesecnsecnseensseneseaes 36 7 1 Register Position REpoOrt ccscccssscsescesseenseenseonseonseoaseonsenaseaseaeeaeenaes 36 7 2 Register Repor GE 37 7 3 Su DR e d dee cisi a aes waeioecvessvousweestamevencsaeavens 37 7 4 Frequently Asked Questions cccccesseeeceneeeseeneeeeenseeseenseesenseeseenneeses 38 SECTION 8 BENEFITS FOR USERS 0 0 cee cceeeeeeeeneeeeeeeeeenseenseeneseneneaes 39 8 1 All Information in One Place ccccececesseceeeeeeseeeeseseseeensesenseeenesenseseneens 39 8 2 Viewing e PIMS Property ReECOrds cceccceeseeseeeeseeeeseeeseseeeeeeneeeeeesens 39 APPENDIX 1 AUTOMATED EMAIL NOTIFICATIONG cceeeeeeeees 41 APPENDIX 2 ALL NEW RECORDS NOTIFICATION esseeeeeeee 42 APPENDIX 3 FAQS irccsie secctece see rtececicesencstiesaeccaeestecsaceriecsncenbeceacsibecsccnteesnccen 43 UNCLASSIFIED 3 UNCLASSIFIED Change History Date Purpose Adam Flanigan 04 May 2005 1 Chris Statham 4th October 2005 Updated to reflect release dated 30 Sept covering mapping enhancements EP name change to HCA lee ee SS the Register into e PIMS a a E operational changes TJ ci e shots UNCLASSIFIED 4 UNCLASSIFIED SECTION 1 Background 1 1 The Register of Surplus Public Sector Land The Government Property Unit GPU which is part of the
19. UNCLASSIFIED Government Property Unit The Register of Surplus Public Sector Land User Guide UNCLASSIFIED 1 UNCLASSIFIED Contents Page SECTION WER le Ee Lei TT RE 5 1 1 The Register of Surplus Public Sector Land cccceseseeeeeeeeeneeeeneeeeeneees 5 12 PRC COSS con a 6 SECTION 2 MY E PIMS swentsevecese secs ucstavcasavecsseccseuecesswcssveuessenssscocaewessvauesessteuee 7 2 1 My PIMS OVer view siesic6tccctuntiisatucGtvosteetiasaduaGivossuebosandwebtvensushocsadwebsvantushodens 7 22 Settings By PROCS ON EE 7 SECTION 3 SEARCHING THE REGISTER assnassnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnne 9 3 1 SE h Facies geen H E By Register E 9 E E ei e ET eaaeo aE r aT ara TaT ara 10 34 CARCI FY DG EE 13 35 SSES can tadieseececteteantagioceet 14 SECTION A ADDING A NEW RECORD TO THE REGISTER 16 4 1 The NOW Ge 16 4 2 Creating an e PIMS Record cccccccssscsssecessseesseenseeeaseoeseeoaeseeneeoesesoneens 16 4 3 Adding an e PIMS Record to the Register ccccssesseseeeeseeeeeeeeneneeeens 17 4 4 The Register lee 26 4 5 Email NOUTICATION WE 26 SECTION 5 VIEWING AMENDING AND DELETING RECORDS 27 5 1 MIG WING Re e E 27 5 2 Amending Red TE 32 5 3 DCIS UIE ROC ORGS rrene reae EEE eveeueuceeunea ie eseneeanes 33 5 4 Change ht 34 SECTION 6 MIGRATED RECORDS viccccnscececvcctecscccccrccccectencsvccterseccctnectesces 35 6 1 Migrat on Stee 35 602 E le 35 UNCLA
20. add and edit property records when they are not in a position to complete all mandatory fields in the full Property Inspector version of e PIMS It is also extensively used by Scottish Government and a number of local authorities and their local public sector partners In order to be able to view records for all sectors in e PIMS Property Lite users should first go to the My e PIMS Settings screen and tick the Enable Sector Filter button if it is not already enabled as shown below G ge E wi mes eve ep SP PPT eg ra ei r o aa J d gt ste mg vw hoge lb Baw oe CZ My e PILS Settings As crara Warvarpe treet eat J teased ute ium s Having done this to search for records in Lite view users need to go to the e PIMS Search screen and change the drop down filter under Search to All Property see below UNCLASSIFIED 39 UNCLASSIFIED G e E Niy Mm qr ep fr TTT a gr Vile etge e 2 wm A Tee eh AB 20 e PIMS OGC PIMS Search B Atre od Seer h fers E Segieter hers J treated gen nem A search can then be carried out using one or a combination of the filters under any of the following e The basic search filters and e The advanced search filters Section 13 of the accompanying e PIMS User Manual provides details about the basic property and advanced search capabilities It also provides details about how to Add a Map Fi
21. and in collaboration with other government departments their sponsored bodies and other public sector organisations such as NHS Trusts The Register provides a single reference point for all participating public sector organisations on the available national supply of surplus land and helps to ensure that wider government objectives are factored into land disposal decisions Disposing agencies are required by Managing Public Money paragraph A 4 8 12 to place details on the Register when a site is declared surplus There is then a 40 working day window for departments and public sector agencies to identify new uses for the land and express interest in it before it is released to the open market If the site can be used beneficially elsewhere in the public sector it may be transferred at market value and brought back into use 106 It is possible to use the navigation buttons and the mouse wheel to move around the map screen and to view the Register site in context So from this screen you can zoom out and see all other land parcels This will assist in UNCLASSIFIED 29 UNCLASSIFIED ensuring duplicate records are not created and help when defining abutting parcels There is also a legend that displays the different types of land in different colours and shades to assist in interpreting the results The Holding Details Screen If you click on View in the Holding Summary screen or you click on View Holding
22. ath ame eet e e Battre rey e e Ieeetechi f eumodd Tag tangle PETC WAY MAINT MAST COORPDUND HI rreri TETEE H4 ares i w MAS O4 26 4885 Cantera Cord taiate Core hiies HI Lenzcigcgal far 1 acvageret v RS ew D I HIGHWAYS AGTHCY OFF DCE AND OPERATIONAL ESTATE RIIT MORGAN Yenta Serhan at Seit te ta i 168 ia D Ki 19 ees mn V weal ines 51 590 00 2 70400 Wee ER Hedin ang eta D B bah HRe f tratei es Anoa The user needs to make this change as shown below and click on the Save button in the top right hand side of the screen It may be that the user will also need to change the Core Non Core status of the holding to Non Core Surplus at this point as well If so this change must also be saved e A Lezieiel Sete wren O an Aumar Diet Mates AtiecDed Det wemmer Fecant Spain Ven teigied Damis Dass ns me Type Poercalereutestnse nm gt ege teg oeh a Geste nr Corres rie erty Fei tere rape tet DI arnet irea thet j e mo OO tecto u Sere O tosu D arse L zmnp D D Zeemeeng er Tee ew v 3 Praperty centre nr OFT giga 8 effet ETC at OARA he ETag e Ia IT OSGAN g nge Aamen anhel jowa Baken Appty a Ea Larsi Awtiherty jj ese Lee towel mabeg i T m Pi o mus Perther for Aree yee a gt Tt Ares an ep tee 7 Dre d retan Ane Once this has been done the user will get a message stating that Your chan
23. ber e Comments and e Proposed Use After Sale All of the above fields are optional In order to add the case officer to the Register record the user can either select an existing Register contact from the drop down list against the Select Register Contact button If the case officer is a new contact then their name can be added by clicking on the Add New Contact to the Register button If the name of the person is not on the list that appears then the user should contact the e PIMS Service Delivery Team via 07795 665526 or 077699 17884 or ePIMSservicedelivery cabinetoffice gov uk Once the required amount of additional information has been added and the Save button clicked then the 40 50 Day Window period will commence Where a land only holding has more than one land parcel then the user will notice that when the Add to Register button is clicked then the following screen appears UNCLASSIFIED 19 UNCLASSIFIED At this point the user must select which of the land parcels are to be added to the Register If all land parcels are to be added then the user will need to either click on the Select All button or tick the box under the Select column against each land parcel before clicking the Add to Register button From this point onwards the process is as described above However if only some of the land parcels need to be added to the Register then the user will need to select
24. e mE Hinsgiry of lera pii iasta fiancee jar Hanen whi F z af Tegel ites mem UNCLASSIFIED 36 UNCLASSIFIED The default option is that users are shown the most recent Register Position report that has been created Users can also select other reports which are available from the drop down list under the Position Selection button The default option here is the Most Recent 5 reports which are available to view on the screen or to print In addition users can create a new Register Position report that will be available to all users This is done by clicking on the Create New Position button 7 2 Register Report Under the Reporting functionality which is available via the left hand navigation menu there is a Register report It contains by default those holdings which are on the Register It will also show whether those holdings also have active vacant space recorded against them Users may choose to include holdings that have been on the Register by ticking the Include all past and present Register records box Hats Dbk boll Heath oH A IH F Breuer 7 3 Email Notifications Every 24 hours an automatic email is sent out containing information regarding all records that have been added to the Register in the previous 24 hours only users on the Register Distribution List will receive this email see Appendix 2 lt is possible for Super Users see Section 1 Background to view and main
25. ease information ROAD TINON i ep Holding Type O Land Only BS Tenure Type U Holding Name O 121 BRADLEY ROAD LUTON Record State ap e PIMS Property Ref Dept Property Ref U e PIMS Holding Ref Dept Holding Ref ap Sector Central Civil Estate Core Non Core gp Department O Department for Transport v Future Disposal Date O Property centre O DFT HIGHWAYS AGENCY LAND HELD PENDING USE v Stuart Chant David Field Crichel Down Rules Apply No v vw Local Authority Please Se lect k gis uv Ye Land Parcels View all Land Parcels KN Parcet No Department Ref Area Ha Usage Land Classification Record State Actions View 1 00000113 037 Surplus Land Not Known Curren t Amend Boundary w Total Land Area ha 0 037 Valuations Asset Value 0 00 Asset Valuation Date Rateable Value VOA Rateable Value Date CV NI Only CV Date NI Only S Se v Done B internet After the 40 Day Window has expired it is possible for the user from the owning department property centre to remove a record from the Register by two methods The first method is where the site is sold In such instances when the user sets the Expiry Status to Sold then the Register record will be made historic At the same time the associated e PIMS Holding record will also be made historic with the Reason Made Historic also be
26. ens This will then open a new window displaying more information on that record see section 5 Viewing Amending and Deleting Records UNCLASSIFIED 15 UNCLASSIFIED SECTION A Adding a New Record to the Register 4 1 The New Process A record can be added to the Register if it is an existing e PIMS record see Section 4 3 Alternatively where it is not an existing record then it will need to be added to e PIMS first see Section 4 2 Over time it is more likely that most land and or buildings will be recorded on e PIMS prior to them being added to the Register In such instances the process will simply involve adding the appropriate parts of the record to the Register 4 2 Creating an e PIMS Record Setting up an e PIMS record involves a step by step process The e PIMS Property Wizard is where you create new e PIMS Property Records through that step by step process All the information you enter here will form the basis of the records stored in e PIMS Only users with the relevant access rights can create new Property Records The Property Wizard allows a new e PIMS record to be set up using different approaches including the postcode address and grid reference The latter is particularly helpful for sites that comprise undeveloped land You can access the Property Wizard from several places in e PIMS including e The left hand navigation New gt Property Wizard e My Staging View Property Summary e Prop
27. erty Inspector Summary page File Edit View Favorites Tools Help ePIMS n 4 Return to Search A Exact Vv Search Clear I ty f t stag re 1 More Property Wizard screen UNCLASSIFIED 16 UNCLASSIFIED Details of how to create a new record using the e PIMS Property Wizard are set out in Section 3 of the accompanying e PIMS User Manual Below are a number of key points that you will need to be aware of when creating a new e PIMS record before you add it to the Register e Each e PIMS record is known as a e PIMS Property Record e Ane PIMS Property Record consists of at least o one property o one holding o one building and one occupation e There are three types of holding in e PIMS o Building Only o Land Only or o Land amp Buildings e You can only add land parcels to Land and Land and Buildings records This is done at the holding level e You can add multiple land parcels to a holding Each one of these must have a reference a usage and a classification e A parcel defines an individual land record Depending upon usage this may have one several or no land boundaries and e When you create a new e PIMS Property Record it is created as a staging record Staging records are incomplete records that are not published and so are not available to other e PIMS users There may be incomplete information that needs entering before the record can assume a published status When it is complete it
28. ges have been saved and the Add Parcels button will appear adjacent to the Land Parcels heading see below UNCLASSIFIED 24 UNCLASSIFIED Iep wwe eee ap Zn gry oe Per Meters oP ei ep Te 1 o gt oh 418 ale OW ee Te sf sh aih e Lei Reien Atieched Lotvrgr n r Seece Yorn Seisted Deeds 8 bdemage Ss ONE Vent henget heve been cowed Ki Les A Fariiesnn PTO WAY PLAIN TP BAe rt LOPIPOUNO set rere HILAWATS ALTWCY CDF Tt AND pry DPERATIDHAL ESTATE PRJLIF PAAR L Venesae Sarrahewn The process of adding land parcels is a two stage one First the user will need to provide details in three fields for each land parcel that is added Once the information has been completed for each land parcel the user will need to click on the Add button see below This process is repeated for each land parcel until they have all been added TE lie eee ab T Grr dief rie Peters eset A Hebe 1 gt oP sireivie CO ee e ee eee E wg ew v Departmast for Tr eeeepert u D I HIGMWATS ALTNEY IDPP ANT OFPYRATIONA METATI MIL OMLAN L Veresae Sarmi se st Sat Set tee a i Nja v Ri EI tea H sed t a get ond mm tat Somes Leer Anise leer e e S W cM lrtienn a J Cl peQ D an u H secondly the user will need to add a boundary for each land parcel by clicking on the Add Boundary button that appears adjacent to the Land Parcels heading see below UNCLASS
29. ht of this programme sit within PEX ER Cabinet Committee A wide cross section of government bodies add information to the Register including the Ministry of Defence Department of Health Highways England and Coal Authority Once the disposing body has provided details of the site for inclusion on the Register there is a 40 working day window for public sector agencies and departments to identify new uses for this land If the sites can be used beneficially elsewhere in the public sector they may be transferred at market value and then be brought back into beneficial use After the 40 working day window has expired the disposing body can advertise the site on the open market lt should be noted that the 40 working day window has been extended to allow an additional ten working days for sites to be assessed for their potential for the Free Schools programme by the Department for Education DfE This is in line with the recommendation agreed at the October 2012 meeting of PEX ER Cabinet Committee The extension does not apply to other users of the Register Any queries regarding registration and time limitations should be addressed to the e PIMS Service Delivery Team via 07795 665526 or 077699 17884 or ePliMSservicedelivery cabinetotfice gov uk UNCLASSIFIED 5 UNCLASSIFIED One of the main groups of bodies that adds sites to the Register is NHS organisations By a Direction dated 23 July 2007 Gateway Ref 8544 NHS trusts and the fo
30. ing set to Sold It should be noted that you will be required to add the Date of Exit and the Disposal Proceeds when you mark a site as sold This information is used by GPU s National Property Controls NPCs team in reporting savings to the Efficiency Reform Group The second method is where the Expiry Status of a Register record is set to No Longer Surplus under the Register heading In such instances then the site will need to be removed from the Register To do this the Core Non Core status of that record will need to be changed from Non Core Surplus otherwise it will not be possible to remove the record from the Register Similarly if the user changes the Core Non Core status of the record from Non Core Surplus under the Holding heading then the Expiry Status of UNCLASSIFIED 33 UNCLASSIFIED that record will automatically be changed to No Longer Surplus under the Register heading lf such a site is declared as Non Core Surplus again in future then it will need to be added to the Register again This process is the same as before integration 5 4 Change History Each time a record is amended the change is recorded and displayed at the bottom of the Holding Details screen under the heading Change History see below As well as the changes actually made other information recorded includes the date the record was last changed and the
31. lick on the hyperlink to display the land record Register Property Holding 1658 1 https www epimstest ogc gov uk epimsnet InspectorLink aspx object Holding amp record_id 4 1 700 Register Property Holding 1659 1 https www epimstest ogc gov uk epimsnet InspectorLink aspx object Holding amp record_id 4 1 701 UNCLASSIFIED 4 UNCLASSIFIED Appendix 2 All New Records Notification Every 24 hours those on the notification list will be sent an automatic email notification of all new records that have been input on to the system An example is given below Dear User A new site s has been added to the Register of Surplus Public Sector Land Brief details of the site are outlined below The 40 working day period for expressions of interest begins from the date indicated below Click on the link under each site to access more information using e PIMS user name and password required lf you require assistance please do not hesitate to e mail epimsservicedelivery cabinetoffice gov uk The Cabinet Office maintains The Register of Surplus Public Sector Land on behalf of HM Government and in collaboration with other government departments their soonsored bodies and other public sector organisations such as NHS Trusts For information about the Register of Surplus Public Sector Land contact epimsservicedelivery cabinetoffice gov uk Register Property Holding 828232 3 Description Town MARKET HARBOROUGH County LEIC
32. lter This will enable you to select the search geography from a selection of pre built filters or define one yourself UNCLASSIFIED 40 UNCLASSIFIED Appendix 1 Automated email notifications After adding a new record the following automatic email notification will be sent to the user or Register contact Dear User Register Contact You have added a new site s to the Register of Surplus Public Sector Land It is recommended that after the 40 working days expires you update your site record to indicate when the site is on the market or under offer as appropriate as during the disposal Process The site will remain on the Register until you delete it as being no longer surplus or sold n b these updates can only be done after the 40 working days has expired You are reminded that once the 40 working day period expires your site will appear on the public facing version of the Find Government Property website https www epims ogc gov uk FMSGS unless you have marked your sites as being public data exempt These public data exempt flags should only be used in exceptional circumstances and not as a general rule Decisions to use sensitivity flags will need to be defended by the originating department body and a valid reason provided if requested If you have any queries regarding the above please e mail epimsservicedelivery cabinetoffice gov uk in the first instance The following e PIMS references were created C
33. mary information about the Register records returned by the search criteria Property Name Bee are strat 5 lf you search By Holding after completing a search the user will be taken to the Holding summary screen displaying all the results matching the search criteria as shown below The results will display summary information about UNCLASSIFIED 14 UNCLASSIFIED each of the e PIMS holding records based on the search criteria Where the record has been added to the Register it will be shown with a Y in the column headed with an i where the hover flyout is headed Is the Holding on the Register of Surplus Land Y N Those with an N in this column are not On the Register e PIMS niii a ae OGC Hoas Summary E Property hamwe Bn eomdeng H eee CECE e Fre ite So for example if you undertake a By Holding search using the Core Non Core field under Advanced Search filters and select Non Core Surplus from the drop down list then you will return all records classified as Non Core Surplus including those that are On the Register lf no results match the search criteria using either a search By Register or By Holding then the message No results returned Please change the search criteria will be shown To see more data on a particular Register record the user can click on View under either the Register Summary or Holding Summary scre
34. nd default options e Staging Area displays Property Holdings Buildings and Occupations held as Staging Records e SLA Validation summarises any data errors relating to the e PIMS Service Level Agreement e Data Validation summarises any data errors Saved Reports provides a shortcut to your saved reports in e PIMS reporting and e Register Position provides key metrics about the Register of Surplus Public Sector Land 2 2 Settings By Register Under the Settings area you can customise the Default Search Type under Search Options to show only those records that are On the Register i e within or outside the 40 Working Day Window To do this you should select By Register from the drop down filter and save that setting by clicking on the Save button in the top right hand corner of the screen as shown below e PIMS OGC My e PS Settings D Tried ven Sum s After selecting and saving the By Register filter you will only be able to view records that are On the Register i e within or outside the 40 50 Working UNCLASSIFIED 7 UNCLASSIFIED Day Window Such records will always be set as Non Core Surplus in terms of the Core Non Core status of that record lf you are primarily a user who will be mainly using e PIMS to add records to the Register then we recommend that you do not change your Default Search Type to By Register as it needs to be set to By Holding You can still
35. ng out a By Holding search Further details of how to do this are included in Section 3 0 The remainder of this section outlines the search capabilities under the Register Filters All of the searches will be carried out of current records if undertaken using a By Register search Legacy Land ID For those records that were previously recorded on the Register before integration and have been migrated into e PIMS it is possible to search by what was the Land ID in the Register before integration This is termed the Legacy Land ID in the Register search filters UNCLASSIFIED 11 UNCLASSIFIED Available Between Allows the user to search for records added before on or after a specific date Status Select either Within 40 Working Days or 40 Working Days Expired Classification select either Greenfield Brownfield or Not Known Greenfield is land that is undeveloped and or unused apart from for agricultural purposes Brownfield is land that has been partly developed Expiry Status Select either Not on the Market On the Market Under Offer Sold or No Longer Surplus You can multi select fields under this search filter Not on the Market is where the site is not available on the open market This includes records that are Within 40 50 Working Days as well as ones where the 40 50 Day Window has expired On the Market is where the site is available on
36. ntegration The screen also shows the Register disclaimer As stated above it is not possible to amend details of the record under this screen To do so you need to click on the View Holding button at the top right hand side of the screen UNCLASSIFIED 28 e PIMS electronic Property Information Mapping Service Version 5 27 1 Register UNCLASSIFIED Register details View Holding Close Property Name ST MARY S ARMLEY LEEDS STRIP OF LAND Record State Current Status 40 working days expired Area Ha 0 016 Date Entered 07 01 2014 Calculated Expiry Date 18 03 2014 Comments Strip of land formerly retained as a ransom strip but now no longer Prev Land Id 0 key to the development of adjoining land The land is held on a licence by the numerous residents whose houses it backs onto It is available for them to purchase if they so wish Residents have been notified of its availability Contact Jackie Kirkman Title Folio No Expiry Status Not on the Market Expiry Comments Strip of land formerly retained as a ransom strip but now no longer key to the development of adjoining land The land is held on a licence by the numerous residents whose houses it backs onto It is available for them to purchase if they so wish Residents have been notified of its availability Proposed Use After Sale Not Set Public Data Exempt No DFE Embargo No Property Holding Summary Details e PIMS Property Ref 884923 Dept Property Ref RAZ
37. number or all of the land parcels see below UNCLASSIFIED 22 UNCLASSIFIED oP Papari e Pan HI Webpage Dialog The same message will appear as above since the user is in effect creating a new holding to add part of the original e PIMS property record to the Register The user should click OK to continue When a user adds the only or all buildings to the Register but not all land parcels then the system automatically reclassifies the non Register holding as a land only holding Adding a Building Only Holding to the Register It is not possible to add Building Only holdings to the Register In order to add an e PIMS Property Record that is recorded as a Building Only holding to the Register at this point a land parcel will need to be added to it and its holding status changed to a Land amp Buildings record before it is added to the Register The process Is set out below First before making any changes the user will note that the Add to Register button is greyed out When the user hovers over it a pop up message will appear confirming that the user needs to change the holding type from Building Only to Land amp Buildings see below UNCLASSIFIED 23 UNCLASSIFIED TE ien ted by pe gre der PO ter Peters Peeing pf res LD ot i fe free mhisge E GE x cepetenne s ty 7 Raten D st Notes Atiached Documents Yecent Spate Ven Feigtel Demis Hang Chet
38. o those listed None is where it has not yet been decided what the site is to be used for 3 4 Search Type lt is possible to carry out a search By Register or By Holding It is possible to do either by two methods As outlined in Section 2 2 it is possible to set the Default Search Type to either If you do this then it is possible to override the default search filter using the Search drop down filter on the Property Search as shown below lt should be noted that there are other search options under the drop down filter including All Property about which more information is provided in Section 7 So for example if you have your Default Search Type set to By Holding then you can do a Register search by changing the Search drop down filter to By Register After doing each search we recommend that you use the Reset button to clear the previous search In the above example if you had carried out a By Register search by changing the drop down filter and then clicked on the Reset button then the Search drop down filter would refresh as By Holding as that is the Default Search Type lf you want to do a search for all sites that have ever been on The Register then you need to do a By Holding search and multi select all options under the Expiry Status field in Register Filters You will need to also set the search to cover both current and historic records UNCLASSIFIED 13 UNCLASSIFIED e P
39. on any record in the Register Summary screen you will be taken to a view only screen i e the Register Details screen If you click on View in the Holding Summary screen you will be taken directly to the Holding Details screen where you can view amend or record as Historic Further information is provided below about the Register Details and Holding Details screens UNCLASSIFIED 27 UNCLASSIFIED 5i e f or er a Mai EI e tee Peron WW fep Ge A LI e PIMS ee o a OGC Heini Summary ro EI Property Meme Bac eming beginn H RAIER J treet ven The Register Details Screen The Register Details screen contains similar information to the screen that existed before integration see below The screen shows key information relating to the site It includes information about the land parcel s that make s up the Register site and allows the user to view the site on a map by clicking on the Display Map button More information about this functionality is set out below The screen also shows key information about the associated e PIMS property record Under this part of the screen it is possible to download the Expression of Interest form that users should complete and return to the named Register contact for that record should they wish to express interest in that site during the 40 50 Day Window This process remains the same as before i
40. rmer PCTs were required to place surplus property on the Register Subsequently NHS foundation trusts had it confirmed that the requirement also applied to them based on a DAO letter issued by HM Treasury on 8 October 2008 Further guidance was issued in 2013 in a letter Gateway Approval Ref 18839 which provides details of how each NHS organisation can add sites to the Register GPU has agreed to assist Trusts in this regard to minimise the resource burden since 2011 the Register of Surplus Public Sector Land has been integrated into the core e PIMS database This integration makes it easier to search for and identify all tyoes of public sector land and property including any declared surplus It also makes adding existing e PIMS records to the Register easier 1 2 Access The Register is available at https Awww ePIMS ogc gov uk In order to gain access to the Register users must be registered as e PIMS users UNCLASSIFIED 6 UNCLASSIFIED SECTION 2 My e PIMS 2 1 My e PIMS Overview Section 11 of the accompanying e PIMS User Manual provides full details about My e PIMS which holds information about your account activity and allows you to customise your settings It can be accessed via the left hand navigation menu in e PIMS Dependent on your user rights My e PIMS consists of seven areas e Holdings displays Holdings associated with your user account e Settings customises the search display task a
41. tain the contact list via the Central Contacts Database which is available under Tools in the ePIMS left hand navigation lf you need to add amend or remove contacts from the notification process then you will need to contact the If users identify any issues with individual UNCLASSIFIED 37 UNCLASSIFIED records then they should contact either the e PIMS Service Delivery Team via 07795 665526 or 077699 17884 Or ePiIMSservicedelivery cabinetoffice gov uk 7 4 Frequently Asked Questions A number of FAQs are included at Appendix 3 UNCLASSIFIED 38 UNCLASSIFIED SECTION 8 Benefits for Users 8 1 All Information in One Place As set out in Section 1 the key reasons for the integration of the Register into e PIMS were to make it easier to search for and identify all types of land and property including that declared surplus and to enable users to analyse related data in a seamless environment It also made adding existing e PIMS records to the Register easier Government departments and their sponsored bodies now have the capability to view all of their land and or property in one place from the point of acquisition during their operational phase and through to disposal 8 2 Viewing e PIMS Property Records All former Register users have high level viewing rights to all non sensitive records held on the system through e PIMS Property Lite e PIMS Property Lite was developed for the Welsh Assembly Government users to
42. those parcels by ticking the box alongside each of those land parcels Once this has been done then the user should click on the Add to Register button and those parcels will be moved as one record onto the Register After selecting the appropriate land parcels the following message will appear on the screen This is simply to confirm that the user is in effect creating a new holding to add part of the original e PIMS property record to the Register The user should click OK to continue UNCLASSIFIED 20 UNCLASSIFIED ipgacial Year 2011 12 v A e PIMS NET Web Page Dialog cel within this holding Please select the land el to add to the Regis d click the Add to Register button Additionally ere is more than one land parcel wit land parc ease select the building s you would like to move to the new holding if any wh s you wish gister and cl ere the holding is of type Land and Buildings Land Parcels Select all 22jip2 hfhf Cancel Add to Register https www epimstest ogc gov uk ePIMSNet Maintenance SurplusLandAddToRegister aspx msk 0fc382df 206a 49d0 80 13 a6be67d2856e8ra Si E internet At this point the system will create a new holding as not all of the land parcels are being added to the Register This will be done automatically From this point onwards that e PIMS Property Record will always have two holdings assuming that there was one in the first place or one more than the number of
43. to the Register Adding a Land Only Holding to the Register Where a land only holding has only one land parcel then the user should click on the Add to Register button At this point a message will appear saying Are you sure you wish to add this land parcel s to the Register see below PE Ppeperty LEO U K getCp ROAD LUTON fird Iren Copteres x x OP day geg Wed 048 H rr AT ie r ree A _ aa ee n a D Land Only Ae Treskezd f ewtokd Tee treie 13 i NAD LATON Dye EI Ki 8 gc gf e Oooo 74 i D I Zeite Cp D Castre Ova Tetste 5 wer Core Serpelee an Regpertment ter Tr erreperrt e Sp HI DFT HIGHWAYS Stir o E de 3 Ae yOu ase poe aA tm ek Da Lat Paria to he Pepe a 7 eeng Ad Parent Hes i Ottot Ft Saer phen iard Het Pacan TIETE Ament hendar V adsales voa TE oe an DI i D I he Hepu er zi ED LT d t Mie etre d tenri ve Anon e If the user clicks on OR then the Register screen will appear with a number of fields having been auto populated see below UNCLASSIFIED 18 UNCLASSIFIED reteset eae ip A ze h et aie nl fp HO Le iD reg ei z Deene reegen D Vi S Thag HH zm m Therm ane LE eye Eee Deel Secs Dad Gaim 4 Wach Sardecg d Tragied ven mg At this point the user will need to add a Register contact see below and is also possible to complete additional information in the following fields as required e Title Folio Num
44. ues with the Register A10 If you have technical issues then you should contact the e PIMS Service Delivery Team via 07795 665526 or 077699 17884 or ePIMSservicedelivery cabinetoffice gov uk UNCLASSIFIED 44
45. y Date and e Legacy Land ID for migrated records only Once a site has been added to the Register and during the 40 50 Day Window the user can complete or amend the following fields as required e Title Folio Number e Comments and e Proposed Use After Sale However none of the above fields are mandatory although users are encouraged to add relevant information where available UNCLASSIFIED 31 UNCLASSIFIED During the 40 50 Day Window it is not possible to record information under the following fields e Expiry Status and e Expiry Comments However these fields become active once the 40 50 Day Window has expired Users should note that after the 40 50 working day period expires your site will appear on the public facing version of the Find Government Property website https www epims ogc gov uk FMSGS unless you have marked your sites as being public data exempt These public data exempt flags should only be used in exceptional circumstances and not as a general rule Decisions to use sensitivity flags will need to be defended by the originating department body and a valid reason provided if requested The system has been designed such that certain combinations of fields under Expiry Status and Core Non Core fields are not possible For example it is not possible to set the Expiry Status as No Longer Surplus if the Core Non Core field is set to Non Core Surplus 5
46. y to current Register records These Register Filters allow users to search using most of the same criteria that existed previously see below sg d Bereta D e rain i d oO a earch Petite Zeie Ai ra Prei Year LLLI ae Soke ee Wee de sch iy w Bel Pe Pes i as Caged real SIT A Byra Gare a C fe Erini met Mbi gh i 1 CoS Ta Derai Tors d PAN Cn rea Bekec AR Hy o FIRE BEG EE CITI SER DEES CITT COLO Hale TZ oe a Paes ee ath E A ar rw Gran bh Pier T B Seagsiez Piers Leze Lard It siti Pikia GHENT vw 3 Laaalug amsn Pappy apanr m Awake Gober P e kk Leena Rugtkargtze Tesh mr jaa Hika LHES We Bb Sat ajea eme ee x 3 3 Search Criteria To search for a Register record search criteria must be entered in at least one of the search fields or by selecting or defining a specific location using the Add a Map Filter All search fields are non case sensitive this is a common feature on all search fields throughout e PIMS Section 13 of the accompanying e PIMS User Manual provides details about the basic property and advanced search capabilities It also provides details about how to Add a Map Filter This will enable you to select the search geography from a selection of pre built filters or to define one yourself lt should be noted that the Advanced Search capabilities have been enhanced recently This means that it is also now possible to carry out a UNCLASSIFIED 10 U
Download Pdf Manuals
Related Search