User Manual - Montgomery County Public Schools
Contents
1. ccccccesceseceseceseceeeeeeeceeeeeeseeeseeeseeeeeeseeesees 8 2 3 Adding Updating and Deleting Suspensions cccceesceesseeeteceteeeeeeeeeeensees 9 2 3 1 Adding a Primary Suspension ccccecscessecsseceteceeceseceeeeeeseeeeeeeeeeeeeaeesseeeeeeteeeaees 9 2 3 2 Updating a Suspension Record cccccescesscesscessceeeceeeeeeseeeseeeseeeseeeeeesseeseeeeeeaeenes 11 2 3 3 Deleting a Suspension Record ccccecscecsseesseeseeesceeeeceecaecsseeeseceseeeseeeeeeseeeeeeeesss 11 2 4 Adding Updating and Deleting Supplemental Suspension Information 12 2 4 1 Adding Supplemental Suspensions cccceccceescesceeeeeeeeeeeeeeeeeecseeeseceeeeeesseenes 12 2 4 2 Updating Supplemental Information 0 ccc cceccescceseceeeceeeeseeeeeeaeeseecnseceseenseenes 13 2 4 3 Deleting Supplemental Suspensions ccccccsseesceesceeseceeceeceseceeeeeeseeeseeeseaeeaes 13 STUDENT User Manuals Web Applications 10 17 2005 Student Suspension 4 of 13 Student Suspension User Manual Version 1 1 1 0 Introduction The Student Suspension module is part of the Montgomery County Public Schools MCPS Online Administrative Student Information System OASIS It provides a record of a student s suspension history and allows you to add suspension information and view and manage suspension history Primary users of this module are e School administrative secretaries e School principals e School administrators This2. 815 06 06 2002 5 910 Update Delete Sy Suppl Add EEM 402 818 12 12 2000 1 910 Update Delete Suppl Suppl 403 818 09 28 20002 910 Update Delete 299 View Suppl Suppl Add Primary Suspension You can search for a new student at any time while you are working in a module Enter a Student ID number in the Search box at the bottom of the page and click Go 2 2 Viewing Student Suspension History The Student Suspension List displays two sets of information e Basic Student Details e Suspension List Basic Student Details displays information about the student such as student ID number name date of birth grade gender and school It also displays whether the student is in Special Education or has a 504 plan STUDENT User Manuals Web Applications 10 17 2005 Student Suspension 7 of 13 Student Suspension User Manual Version 1 1 2 2 1 Viewing Primary Suspensions When you click the Suspension tab you see the Student Suspension List You see all of the student s suspension records from any school if e The student is currently enrolled in your school e The student is no longer in the MCPS system Active N but the last school in which the student was enrolled was your school Otherwise you see only those suspensions that occurred in your school Student Suspension List Student ID 66 1 Name Active Grade 12 School JOHN F KENNEDY HIGH 815 Gender Female Special E
3. user manual provides step by step instructions for using the Student Suspension module to manage students suspension records 2 0 Managing Student Suspension Records To manage students suspension records you perform the following tasks Search for a student record View the Student Suspension list Add update or delete primary suspension information Add update or delete supplemental suspension information pau ae a These tasks are described in the sections below 2 1 Searching for Student History You must first search for the student record that you want to view To open a student record log on to OASIS and click the Suspension tab at the top of the page You see the Student Search page p Student Search Student ID SSN Last Name First Name Active YN all Cyes CNo STUDENT User Manuals Web Applications 10 17 2005 Student Suspension 5 of 13 Student Suspension User Manual Version 1 1 You can search for a student using the Student ID social security number SSN Last Name First Name or a combination of fields Use the percent sign as a wildcard to enter part of a name or number To search for a student record 1 Enter search criteria in one or more fields 2 Inthe Active YN field click an option button to search for the following e All All students that meet the search criteria e Yes Students that are active in the MCPS system e No Students that are no longer active in the MCPS syste
4. D N 504 Plan l Add view 404 815 01 31 2005 0 5 900 Update Delete nnl Suoni Add View 202 815 12 13 2004 10 910 Update Delete Sig Sunni Ad d view 405 815 06 06 2002 5 910 Update Delete ci Suppl Add View 402 818 12 12 2000 1 910 Update Delete ci Suppl 403 818 09 28 2000 2 910 UpdateDelete 9d View Suppl Suppl Add Primary Suspension The following view and update privileges are available based on your role e Only view a student s suspension record e Update and view a student s suspension record for your school only e Update and view a student s suspension record for all schools that the student attended To see the description of the Suspension Code School Number or Disposition Code move the cursor over the code 2 2 2 Viewing Supplemental Suspensions For each primary suspension there may be related or supplemental suspensions For example a primary suspension for a student is Verbal or Physical Threat to a Student STUDENT User Manuals Web Applications 10 17 2005 Student Suspension 8 of 13 Student Suspension User Manual Version 1 1 There may also be supplemental suspensions such as Insubordination and Classroom Disruption To view the supplemental suspensions click View Suppl next to the primary suspension on the Student Suspension List You see the Student Supplemental Suspension List This page displays all the supplemental suspensions that were added to the pr
5. The Office of Information and Organizational Systems MCPS Online Administrative Student Information System OASIS Student Suspension User Manual Version 1 1 Student Suspension User Manual Version 1 1 Revision History 3 8 2005 First draft Sharon Rosenthal 10 17 2005 Final with edits from review Sharon Rosenthal STUDENT User Manuals Web Applications 10 17 2005 Student Suspension 2 of 13 Student Suspension User Manual Version 1 1 Deliverable Artifact Approval Form Revision Signature Title Date V1 1 Kathy Shiflet Program Manager Joshua Sampson Project Manager Jenny Dong Technical Analyst Karen Dwyer Quality Assurance STUDENT User Manuals Web Applications Student Suspension 3 of 13 10 17 2005 Student Suspension User Manual Version 1 1 Contents 1 0 Min trou CUO Ms seceessesdecsiccscesiesesElecee teat tses tsesse oeo stoeie enesest i eesse teos stoe ote sonnets 5 2 0 Managing Student Suspension Records sesssesssoossoosssoesssesssesesocssoossossssoesssese 5 2 1 Searching for Student PIIS HOI cas seaccsuscdacesmocct u tance oeaasseeiecaeecdabmesiansd eda sGuee ceemoa dees 5 22 Niewinge Student Suspension History xciain davaeen nud aaiaiuniseuecaiinauwiieas T 2 2 1 Viewing Primary Suspensions cccceccceesseeseeesceeseeesceeseceeeeseeeeeeeeseeeeseeeseeeeeeseeeaees 8 2 2 2 Viewing Supplemental Suspensions
6. e School Ethnicity Hispanic Special ED N 504Plan Primary Suspension 12 20 2004 815 405 FIGHTING 4 Supplemental Suspensions 303 Suspension Code Desc Please Select x Note Clear Cancel Save Save amp Add Another 2 Click the Suspension Code Desc drop down list to select a suspension code 3 Add a note if appropriate 4 Click Save You return to the Student Suspension List Click Cancel to return to the Student Suspension List without saving your changes Click Save amp Add Another to save your updates and remain on this page to add another supplemental suspension Click Clear to clear the page without saving your changes STUDENT User Manuals Web Applications 10 17 2005 Student Suspension 12 of 13 Student Suspension User Manual Version 1 1 2 4 2 Updating Supplemental Information To update supplemental suspension information 1 On the Student Suspension List click View Suppl next to the primary suspension You see the Student Supplemental Suspension List Student Supplemental Suspension List amp Basic Student Details Student ID 6 1 D O B Name cE P Grade Active N Gender Female School lt Ethnicity Hispanic Special ED N 504 Plan wW 405 FIGHTING 303 OTHER WEAPONS _ Update Delete Back to Primary Suspension 2 Click Update next to the supplemental suspension that you want to change You see the Supplemental S
7. imary suspension If there are no supplemental suspensions for the primary suspension the View Suppl link is disabled To return to the Student Suspension List click the Back to Primary Suspension button Student Supplemental Suspension List amp Basic Student Details Student ID 6 1 _ D O B Name E P Grade Active N Gender Female School Ethnicity Hispanic Special ED N 504 Plan wW 405 FIGHTING 303 OTHER WEAPONS Update Delete Back to Primary Suspension 2 3 Adding Updating and Deleting Suspensions You can add a primary suspension and update or delete an existing suspension from the Student Suspension List 2 3 1 Adding a Primary Suspension To add a primary suspension to the student s record 1 On the Student Suspension List click the Add Primary Suspension button at the bottom of the page You see the Student Enrollment List This page displays the MCPS schools that the student attended with the dates of enrollment You can add a suspension record for past grades however you can add a suspension record only to the schools to which you have access For example if the student is in grade 12 you can add suspensions that occurred when the student was in grades 9 10 or 11 if the student attended the same school for all four grades If the student attended different schools you must have access to those schools to change the record STUDENT User Manuals Web Applicatio
8. m 3 Click Search If you entered either a first or last name you see the list of students that match the search criteria 56 9 P 08 07 1981 23 N N A o ROSA PARKS 75 00 08 10 199113 Y MIDDLE 155 WINSTON 67 27 D 07 29 1987 17 Y cHuRcuE Eiga 602 BETHESDA CHEVY 7i 4 03 24 198915 Y CASE LGA 406 04 12 1985 19 N MONTGOMERY BLAIR c7 HIGH BELLS MILL 81 4 P 04 22 199410 Y ELEMENTARY 607 56 2 G 12 06 1980 24 N N A m GOSHEN 93 8 C 08 10 19959 Y ELEMENTARY 546 KINGSYIEW 75 4 02 11 199113 Y MIDDLE 708 WILLIAM H 75 8 05 01 199113 Y FARQUHAR MIDDLE 507 _ OLNEY 91 9 P 09727 199410 Y ELEMENTARY 502 69 5 P 09 02 198816 Y Oe RRC ne E HIGH STUDENT User Manuals Web Applications 10 17 2005 Student Suspension 6 of 13 Student Suspension User Manual Version 1 1 4 To see a student s record click the Student ID You see the Student Suspension List If you entered the Student ID or the SSN your search should bring up only one student You see the Student Suspension List for that student Student Suspension List Student ID 66 1 Name Active Grade 12 School JOHN F KENNEDY HIGH 815 Gender _ Female SpecialED N i a _ 504Plan Date Length Disp Type Weapon Code Explosive Add View 404 815 01 31 2005 0 5 900 Update Delete son Suppl Add View 202 815 12 13 2004 10 910 Update Delete Suppl Suppl Add View 405
9. ns 10 17 2005 Student Suspension 9 of 13 Student Suspension User Manual Version 1 1 4 I Student Enrollment List Student ID 6 1 Name E R Active E d Grade 12 School JOHN F KENNEDY HIGH 815 Gender Female Date of 12 31 1987 Ethnicity Hispanic birth Special ED N 504Plan N Grade School Name Senon Enroll pare naana RI 12 JOHN F KENNEDY HIGH 815 08 30 2004 2005 Add 11 JOHN F KENNEDY HIGH 815 08 26 2003 06 16 2004 2004 Add 10 JOHN F KENNEDY HIGH 815 08 27 2002 06 21 2003 2003 Add 9 JOHN F KENNEDY HIGH 815 09 04 2001 06 21 2002 2002 Add 8 LEE MIDDLE 818 09 05 2000 06 20 2001 2001 Add 7 LEE MIDDLE 818 09 01 1999 06 16 2000 2000 Add 6 LEE MIDDLE 818 08 31 1998 06 18 1999 1999 Add 5 STRATHMORE ELEMENTARY 822 02 26 1998 06 18 1998 1998 Add SUMMIT HALL 5 ELEMENTARY 563 09 02 1997 02 26 1998 1998 Add 4 SUMMIT HALL ELEMENTARY 563 09 03 1996 06 20 1997 1997 Add SUMMIT HALL i 3 ELEMENTARY 563 09 05 1995 06 22 1996 1996 Add 2 SUMMIT HALL ELEMENTARY 563 08 30 1994 06 16 1995 1995 Add 1 STEDWICK ELEMENTARY 568 09 01 1993 06 16 1994 1994 Add 15 STEDWICK ELEMENTARY 568 08 31 1992 06 17 1993 1993 Add 14 STEDWICK ELEMENTARY 568 09 03 1991 06 19 1992 1992 Add Cancel 2 Click Add next to the grade in which the suspension occurred You see the Primary Suspension Detail page Student ID 6 1 Name E P Active 2 N _ School Special ED N Suspensi
10. on Code Desc Type weapon Explosive Date Length in Days Disp Code Desc Note Clear Cancel Primary Suspension Detail D O B Grade Gender Female Ethnicity Hispanic 504Plan N j Please Select 7 6 15 2005 t Please Select z Please Select gt H Save 3 From the Suspension Code Desc drop down list select the activity for which the student is being suspended STUDENT User Manuals Web Applications Student Suspension 1 10 17 2005 0 of 13 Student Suspension User Manual Version 1 1 4 Select the date of the suspension the length of the suspension and the disposition code These fields as well as the Suspension Code Desc field are required Note You cannot enter suspensions that will occur in the future 5 Ifyou entered a suspension code for a weapon or explosive you are required to complete the Type weapon explosive field This requirement applies to the following codes e 301 Firearms e 302 Other Guns e 303 Other Weapons e 503 Explosives e 893 Weapon Spec Ed 6 Enter a note if applicable 7 Click Save You see the Student Suspension List with the suspension you added at the top of the list Important No two primary suspensions can have the same date unless one is an in school suspension In that case you can have a maximum of two primary suspensions for the same date 2 3 2 Updating a Suspension Record To change or update the information on a suspension reco
11. rd click Update next to the record that you want to change on the Student Suspension List You see the Primary Suspension Detail page Change any of the information on this page Click the Update button to save your changes Click the Reset button to reset the fields to their original entries Click Cancel to return to the Student Suspension List without saving your changes Note Ifthe original length of the suspension is more than 10 days only an application administrator can update the record 2 3 3 Deleting a Suspension Record To delete a suspension record click Delete next to the record that you want to delete Click OK to confirm the deletion STUDENT User Manuals Web Applications 10 17 2005 Student Suspension 11 of 13 Student Suspension User Manual Version 1 1 2 4 Adding Updating and Deleting Supplemental Suspension Information A primary suspension record may also have supplemental suspension information You add supplemental suspensions from the Primary Suspension List But you use the Supplemental Suspension List to update or delete supplemental suspensions 2 4 1 Adding Supplemental Suspensions To add a supplemental suspension 1 On the Student Suspension List Click Add Suppl next to the primary suspension record You see the Supplemental Suspension Detail page Supplemental Suspension Detail amp Basic Student Details Student ID 1 D 0 B Name E p Grade Active N Gender Femal
12. uspension Detail page Notice that you cannot change the Suspension Code 3 Adda note or modify the existing note 4 Click the Update button to save the changes and return to the Student Supplemental Suspension List 2 4 3 Deleting Supplemental Suspensions To delete the supplemental suspension click Delete then click OK to confirm the deletion Deleting a supplemental suspension does not delete the primary suspension Tip When you click Update on the Student Supplemental Suspension List you cannot change the suspension code on the Supplemental Suspension Detail page You can only add a note If you want to change the suspension code delete the supplemental suspension and add a new one STUDENT User Manuals Web Applications 10 17 2005 Student Suspension 13 of 13
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