Instruction manual - Digta CordEx
Contents
1. Digta CordEx gt gt Operating instructions English Symbols used in this manual Important information concerning your safety is specifically marked Follow these instructions closely to prevent accidents and damage to the device A WARNING Warns of health hazards and identifies possible risks of injury CAUTION D Warns of possible risks to the device and loss of dictation INFORMATION Refers to useful tips and operating instructions The fold out pages at the beginning of the instructions show the dictating microphone and its controls References to the controls are indicated in the text in square brackets Your Digta CordEx is a wireless dictating microphone that allows you to record your dictations directly on a PC Please read all of these instructions before using the device We do not accept any liability for damages resulting from non observ ance of these operating instructions Always keep these operating instructions in a safe place If you pass Digta CordEx on to a third party please also include these operating instructions m Dictation microphone Digta CordEx including battery m USB cable for docking station m Docking station m Cover strip barcode RFID reader connection channel m Power supply m USB cable for power supply of dictation microphone without battery The CE mark confirms that the device corresponds to the relevant guidelines of the European Union Fig 12. A The power supply runs on 230 V alternating current thus there exists basically the risk of electric shock Please observe the following m Never touch plug of power supply with wet hands m Always pull out power cable from socket directly with the plug never with the power cable since it could tear m Ensure that power cable is not bent clamped run over or in contact with heat sources m Operate device only if electrical voltage indicated on type plate corresponds to electrical voltage of your socket Wrong voltage can destroy the device WARNING Risk of fatal injury from electrical current Safety instructions Handling batteries The performance features described by Grundig Business Systems only apply to genuine Grundig Business Systems A WARNING accessories Risk of injury due to wrong handling of batteries Please make sure to choose only genuine accessories from Grundig Business Systems Product liability and warranty service The device runs on batteries Please observe the following are provided only in this case The use of non Grundig Business Do not dispose of the batteries in fire Do not short circuit con Systems accessories or those which are not recommended and tacts Risk of explosion approved by Grundig Business Systems automatically void any m Do not store batteries loosely in pockets do not take apart or warranty claims towards Grundig Business Systems modify Risk of burns due to leaks m Charg
3. until indication in display 17 goes out Extended operation How to deal with interrupted wireless connection In case the wireless connection between dictation microphone and docking station becomes interrupted a bar appears in the upper part of the display that turns orange with increasing talk time The text is then stored in the dictation microphone A signal sounds in intervals of a few seconds warning of a buffer overflow 14 CAUTION Maximum talk time without wireless connection to docking station is 1 minute If wireless interrup tion lasts longer recording is interrupted and two short signals are issued To continue dictation with out interruptions re enter the reception area of the docking station with the dictation microphone with in one minute As soon as the dictation microphone is in the reception area of the docking station again and slide switch is moved to MI position the content of the buffer is transferred to the docking station A blue bar appears on the display whose fill level corresponds to the buffer content to be transferred At the same time the record ing indicator blinks red a gt CAUTION To prevent data loss wait until transfer from buffer has been completed Dictation has been completely transferred to PC as soon as both bars have disappeared from display Connecting dictation microphone directly to PC The dictation microphone can be connected directly to PC by means
4. Controls and connections of dictation microphone and docking station Explanation of controls and connections No Designation Description No Designaton Description Portable hand held unit to record and playback dictations i Docking station Wireless station with charging possibil ity for dictation microphone and spare 14 a switch Start battery Stop u Green LED Blinking USB connection to PC estab a Fast forward rewind lished no connection to dictation micro Yellow button Insert dictation recording phone Red button Start stop recording Illuminated USB connection to PC 17 Display Display of system menu position of slide established connection to dictation switch wireless connection buffer bat microphone established tery charging power supply mode u Orange LED Dictation microphone battery or spare 18 Recording display Blinking Pause mode battery is charging Illuminated Recording mode kl Paging button First time connection to dictation micro Blue Record dictation information phone in reception area Red Record dictation Establish USB connection for firmware Yellow Insert dictation section update 19 Cover strip Protects channel for RFID barcode read 6 Battery Power supply oe ers removable USB adapter USB adapter to use dictation micro 20 Receiver for spare bat To attach USB adapter or charge a spare phone without battery on PC teries USB adapter battery On Off button Switching device on off 21 Power su
5. Switch off dictation microphone Registering Approach docking station 2 with which connection is to be established closely with dictation microphone 1 Switch on dictation microphone The green LED 3 of docking station blinks fast when dictation microphone registers for the first time at the station Press paging button 5 on docking station The dictation microphone is now connected to docking station Repeat the registration process for each docking station with which the dictation microphone Is to be connected 19 Extended operation NOTE Renewed registration is only required if dictation microphone has been disconnected from dock ing station for an extended time Otherwise it is sufficient to switch on the dictation microphone in reception area of docking station to establish connection i Permanent registration at a docking station If several docking station are in close proximity e g in one room the dictation microphone may only be connected to one selected station when switched on Switch on dictation microphone 1 near the permanently assigned docking station 2 The dictation microphone registers in variable mode at the docking station In system menu set option Station allocation to Static pair see section Settings in system menu The dictation microphone is now permanently linked to the docking station and connects with it every time it is switched on 20 N
6. of a special USB adapter for operation without battery At time of delivery the USB adapter is located in the docking station at the receiver for spare battery Pull USB adapter 7 in direction of the arrow from docking sta tion 2 Extended operation amp CAUTION Carefully lift cover plate of adapter by means of a ball pen tip or screw driver Connect USB plug to jack 15 Extended operation Close cover plate Ensure that the nibs of the cover plate prop Remove battery 6 on back of dictation microphone in direc erly fit into the grooves of the adapter housing tion of arrow Push USB adapter on back of dictation microphone 1 in direction of arrow into battery holder Insert replacement battery into receiver of dictation micro phone in reverse direction of arrow The dictation microphone is now ready ae ene Ne Mens NONE An empty battery can be charged during operation at the dock Changing battery ing station The useful life of Digta CordEx can be expanded by means of a gt Remove already existing battery or USB adapter from dock ing station replacement battery without causing longer pauses by battery charging times A replacement battery is available as accessory and not included in the scope of delivery Switch off dictation microphone 1 16 Insert battery to be charged completely into receiver of docking Station in reverse direction of arrow Th
7. OTE The setting can only be reversed by means of the permanently assigned dictation microphone Installing firmware update Firmware updates contain important manufacturer changes to the functions of Digta CordEx New firmware is offered online at www grundig gbs com Downloads require an internet connection aD CAUTION Prior to an update check if a firmware with a higher version number is available Do not interrupt the update process Incomplete firmware could make the device inoperative Switch on dictation microphone 1 Check firmware version in dictation microphone see section Settings in system menu If anew firmware version for Digta CordEx is available online download the corresponding file onto the PC Keep paging button 5 on docking station 2 pressed down for several seconds Now the Digta CordEx registers itself for data transfer at the PC and is assigned with a separate drive letter Copy the new firmware file CordEx hex to the Digta CordEx drive The dictation microphone shows the progress of the update in display 17 After successful transfer the dictation microphone is rebooted Installation of firmware update is now complete and dictation microphone is ready Settings in system menu The dictation microphone features a system menu for internal settings Accessing system menu gt Briefly press On Off button 8 on dictation microphone 1 until the te
8. aSoft Pro by Grundig Business Systems For additional install ing information see operation instructions of dicta tion software Charging battery Prior to initial use the battery of the dictation microphone must be charged Optionally the dictation microphone can be supplied with power by means of USB adapter see section Connecting dicta tion microphone directly to PC Place dictation microphone 1 into docking station 2 The orange LED 4 indicates that battery is being charged When LED goes out the battery is completely charged s NOTE The charging process does not start immediately rather after several minutes Switching on dictation microphone Press On Off button 8 on right side of dictation microphone 1 and hold until company logo appears in display 17 On docking station 2 the green LED 3 signals the successful registration of the dictation microphone at docking station by continuous illumination NOTE Select entry Language and press red button OK 16 ju o To conserve the battery the device switches to sleep mode if no button is pressed on the dictation microphone for an extended time By pressing any button the device becomes operational again If device is not used for an extended time it switch es off completely Select desired language and press red button OK The corresponding submenu appears Press blue button CANC to exit system menu Setting lang
9. d 22 Troubleshooting Troubleshooting Electrical devices Can experience malfunctions This must not always concern a fault on the device Thus based on the following table check if you can eliminate the malfunction yourself Malfunction Possible cause Repair o Device does not switch on Battery empty Charge or replace battery Power supply interrupted Check power cable for correct fit and cable breaks Device does not respond to Wireless connection to docking Check wireless connection Symbol for input commands Station interrupted wireless connection must continuously illu minate Switch device off and on again No sound audible or too low Microphone or playback vol Set volume in dictation software ume incorrectly set Sound distorted or too loud Microphone or playback vol Set volume in dictation software ume incorrectly set Grundig Business Systems GmbH WeiherstraRe 10 D 95448 Bayreuth Germany info grundig gbs com www grundig gbs com 37322 941 1100 08 2008
10. e batteries only via docking station or in dictation micro phone Risk of explosion if battery is charged with excessive voltage or excessive current Accessories CAUTION Damage of device by unapproved accessories You will find original accessories approved by the manufacturer for Digta CordEx under www grundig gbs com Start up System requirements m DigtaSoft DigtaSoft Pro as of V4 2 0 by Grundig Business Systems or compatible dictation software by other manufacturers m Processor 500 MHz or higher m Windows 2000 SP4 Rollup 1 Windows XP SP2 gt Connect power plug to a 230 V power socket Windows Vista The orange LED 4 on docking station briefly illuminates when m USB 1 1 or USB 2 0 current supply is available m MAPI compatible e mail program for e mail connection e g gt Connect USB cable to PC and docking station For this pur Microsoft Outlook pose plug USB cable as seen from the back into right jack Connecting docking station nn station and the other end into USB connection of Place docking station 2 near the PC Connect plug of power supply as seen from the back to left jack on docking station The green LED 3 on docking station blinks as soon as dock ing station of Digta CordEx is properly recognized by the PC Installing software i NOTE Recording and playback of dictations with Digta CordEx requires dictation software to be installed on the PC e g DigtaSoft or Digt
11. e orange LED indicates that battery is being charged When LED goes out the battery is completely charged NOTE The battery on the docking station is only charged if dictation microphone is not located in docking Station Otherwise the battery in dictation micro phone is charged first The charging process does not start immediately rather after several minutes i Extended operation Setting up function buttons Function buttons F1 to F3 11 13 can be assigned with spe cial functions Set up is performed via software AdapterServer Depending on applied dictation software assignment of function buttons can vary NOTE I For additional set up information see operating instructions of dictation software Controlling dictation microphone via foot control The dictation microphone can be operated by means of a foot control optionally available This allows the control of dictation microphone functions without the use of hands Connecting foot control Plug connection cable of foot control into the provided connec tion jack 23 on back of docking station 17 Extended operation Using foot control The foot control assumes the following functions Left pedal Function of slide switch 14 m Rewind Middle pedal Function of red 16 blue button 10 m Recording To record a new dictation press down middle pedal until dicta tion software starts a new dictation 18 To switch
12. ional recordings can be inserted into an existing dictation The inserted recording is finished without overwriting the old dictation e NOTE Move slide switch 14 on dictation microphone 1 to 4 posi L tion rewind or gt gt fast forward and search for dictation pas Depending on applied dictation software it is pos sage where text is to be inserted sible to insert additional information text info into dictations 6 NOTE For additional information see operating instruc 1 tions of dictation software The function can vary depending on applied dicta tion software Finishing dictation Move slide switch to MI position Finishing recording gt Press yellow button Insert 15 Move slide switch 14 on dictation microphone 1 briefly to 44 P position rewind or fast forward Move slide switch to gt position and dictate text to be inserted into microphone 9 To finish dictation m i Press blue button 10 Starting at preselected position new text is integrated into existing dictation Move slide switch to MI position Recording is interrupted To continue move slide switch to gt position 13 Extended operation NOTE Depending on applied dictation software function of the blue button can vary For additional information see operating instruc tions of dictation software i Switching off dictation microphone Keep On Off button 8 on dictation microphone 1 pressed
13. ng symbol appears on display and recording indi cator illuminates permanently red 11 Continuing dictation Move slide switch 14 on dictation microphone 1 to gt posi tion and dictate into microphone 9 Playing back dictation Move slide switch 14 on dictation microphone 1 to 4 posi tion rewind or gt fast forward to reach desired text passage During fast forward rewind the according symbols appear on the display 17 Move slide switch to gt position The dictation is played back at the current position Overwrite dictation Move slide switch 14 on dictation microphone 1 to posi tion rewind or gt fast forward and search for passage in dic tation to be overwritten Move slide switch to MI position 12 The stop symbol appears on the display 17 Press red button 16 The recording indicator 18 blinks red Move slide switch to gt position and dictate the change into microphone 9 Starting at preselected position the dictation will be overwritten Adding to dictation Move slide switch 14 on dictation microphone 1 to posi tion fast forward and search for end of dictation Move slide switch to MI position Press red button 16 Move slide switch to position and dictate the addition into microphone 9 The dictation addition will be at the end Inserting recording Press yellow button Insert Addit
14. pply Connection for enclosed power supply Access system menu connection 9 Speaker microphone Range of audio and sound PC USB connection _ Connection for data transfer to PC 10 Blue button Start recording next work section func 23 Foot control connection Connection for a foot control to control tion depends on software settings the slide switch function Contents Contents Safety instructions essensen 6 tended MSC nennen 6 Cleaning eine 6 Deere 6 Disposal VONNEEIENERENDEREEP ENDE ENAENEIEEEEFUESNEEEEERENEGE 6 Electrical Hazards xix unsdansenrnmsiistingaatdeaninanies 6 Handling batteries 0u00004 gt 7 Accessories sees 7 SELE I af UD nun 8 System requirements scener 8 Connecting docking station 8 Installing software 9 Charging battery nein 9 Switching on dictation microphone 9 Setting language cessesesesessseseteeseseeees 10 OBErAHON naeh 11 Recording new dictation 11 interrupting diclallion u 11 Continuing dictation neee 12 Playing back dictation 12 Overwrite dictation 12 Adding to dictation 12 Inserting recording 13 Finishing dictation 13 Switching off dictation microphone 14 Extended operation cssssssseseeees 14 How to deal with interrupted wireless CONNECHON assure ss ere near 14 Connecting dictation microphone directly to Porn 15 Changing battery 16 Setting up function button
15. s 17 Controlling dictation microphone via TOOL CONTO een 17 Connecting foot control 17 Using foot contre 18 Connecting barcode RFID reader 18 Operating several dictation microphones docking stations wicccsiscdeveceatssvstesnsrsciesnnceneeds 19 Registering at different docking stations 19 Permanent registration at a docking station u 20 Installing firmware update 20 Settings in system menu 21 Accessing system MENU ces 21 Changing settings 22 Safety instructions Safety instructions Intended use Use the Digta CordEx solely for recording storing and playback of dictation Any other use is considered not to be in compliance and is prohibited m Keep Digta CordEx and its accessories out of reach of children m Use Digta CordEx only in dry rooms m Do not make changes to the device Cleaning Clean device only from the outside with a dry soft cloth Do not use any chemical cleaning agents Defect A Do not attempt to repair a defective device take it to your dealer You will find our contact address under www grundig gbs com WARNING Risk of injury by means of a defective device 6 Disposal Do not dispose of electrical devices in household waste They must be taken to a recycling center that accepts electrical devices Used batteries must be disposed of in a designated recycling container Electrical hazards
16. to recording mode briefly press down middle pedal NOTE I Depending on applied dictation software function of the foot control can vary Right pedal Function of slide switch 14 m Stop m Start Connecting barcode RFID reader The dictation microphone is designed for connection of a barcode or RFID reader This allows identification of dictations by a code For connection the existing cover strip must be replaced The device is equipped with a special cover strip that leaves the con nection channel for accessory devices open and supports the bar code RFID reader Remove existing cover strip 19 from dictation microphone 1 Attach new cover strip to dictation microphone Connect barcode RFID reader to dictation microphone See operating instructions of accessory devices NOTE For details on use of barcode RFID reader see operating instructions of reader and dictation software i Operating several dictation microphones docking stations To be able to record with one dictation microphone in different rooms with separate docking stations a dictation microphone can be operated on different docking stations Extended operation Registering at different docking stations Presetting Switch on dictation microphone 1 In system menu set option Station allocation to Dynamic pair see section Settings in system menu d NOTE The setting Dynamic pair is a factory setting
17. uage The dictation microphone features a system menu for internal settings During initial start up it is practical to set the display language Additional configuration options via system menu are described in section Settings in system menu Briefly press On Off button 8 on dictation microphone 1 until the text Menu appears at bottom left of display text Press blue button Menu 10 Move selection marker from one menu item to the next via the yellow button up 15 and F3 button down 13 on dicta tion microphone 10 Operation Recording new dictation Switch on dictation microphone 1 Start dictation software 1 NOTE Move slide switch 14 to MI position If you leave the reception area of the docking sta gt Press blue button 10 on dictation microphone tion during recording the wireless connection to the dictation microphone is interrupted and the dictation is placed in a buffer up to 1 minute see section How to deal with interrupted wireless connection The display 17 shows readiness to record by the pause symbol Interrupting dictation Move slide switch 14 to MI position The pause symbol appears on the display 17 The recording indicator 13 blinks The dictation microphone is now ready to record red At the same the recording indicator 18 blinks red Move slide switch to position and dictate into microphone 9 The recordi
18. xt Menu appears at bottom left of display text Press blue button Menu 10 The system menu consists of the following menu items Extended operation m Connection Start pairing Stop pairing Connects the dictation microphone to a docking station or discon nects an existing connection This function is required for multiple device operation see section Operating several dictation micro phone docking stations m Version Info Serial no FW Urloader Display of serial number and firmware version This function is required for firmware update see section Installing firmware update m Language Selecting display language m Station allocation Static pair Dynamic pair 21 Extended operation Depending on setting the dictation microphone always perma nently connects to a docking station or searches for a nearby sta tion in the reception area This function is required for multiple device operation see section Operating several dictation micro phones docking stations Changing settings Move selection marker from one menu item to the next via the yellow button up 15 and F3 button down 13 on dicta tion microphone 1 Select entry and press red button OK 16 The corresponding submenu appears Select entry and press red button OK Press blue button CANC 10 to exit system menu s NOTE If no button is pressed for an extended time sys tem menu is automatically exite
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