4.15 - PPS - University of California, Santa Cruz
Contents
1. UCRP retirement benefits or a Lump Sum Cashout death and or disability income will be based on the unreduced salary used to derive the Highest Average Plan Compensation HAPC and final salary Eligibility All non probationary career employees and academic personnel except those in faculty and student academic titles and Postdoctoral Scholars with appointments of at least 60 time are eligible to participate in START For exclusively represented employees participation in START is subject to collective bargaining Refer to the START Participants cannot reduce their percentage below 50 of full time and participation is dependent upon the approval of the department head and respective Principal Officer Designee e For issues related to the timing of this action refer to Section 2 3 Timing Before You Start Prior to performing the OEU for a START agreement you must have read the START Program guidelines and forms and obtained the appropriate approvals and forms required Data Entry Enter data for processing a START via the STRT bundle ELVE Leave of Absence Data EAPP Appointments Distributions Payroll Personnel System 4 15 1 July 1 2008 University of California Santa Cruz Staff and Acadmic Reduction in Time START Section Valid July 1 2008 June 30 2010 PPS User Manual UNIVERSAL ACTIONS Accessing the STRT Bundle The ELVE Procedure 1 Log on to the Payroll Personnel System 1 Enter data in the2. IMSG 1 To access the Message Report Screen go to the Next Function field type IMSG and press Enter 2 When the IMSG screen is displayed review any remaining messages and take the appropriate action Payroll Personnel System 4 15 5 July 1 2008 University of California Santa Cruz Staff and Acadmic Reduction in Time START Section Valid July 1 2008 June 30 2010 PPS User Manual UNIVERSAL ACTIONS Disposition of Forms e Retain the original START Contract in the HR employee personnel file e Forward a copy of the START Contract to Retirement Administration at UCOP 300 Lakeside Dr 5 Floor Oakland CA 94612 3550 e Forward a copy to employee Payroll Personnel System 4 15 6 July 1 2008 University of California Santa Cruz Staff and Acadmic Reduction in Time START Section Valid July 1 2008 June 30 2010 PPS User Manual
3. for academics For Staff Leave Blank For Academics A code indicating that the employee s pay rate is off scale or above scale in relation to the step and or salary range for the title code of the appointment if applicable Press F1 Help to see the codes Enter the monthly or hourly rate associated with the distribution If hourly remember to use four decimal places i e 10 00 hour is entered as 10 0000 If monthly i e 2014 00 enter as 2014 00 Enter RTP for Regular and equivalent time Enter RTS for Shift Differential Enter RTB for Stipend Leave Blank O Leave Blank S Leave Blank 3 Press Enter to invoke range value edits 4 This is the last function in the bundle Proceed to Review 4 15 4 Staff and Acadmic Reduction in Time START PPS User Manual UNIVERSAL ACTIONS Special Note about Updating Already Existing START Data Although START data is always entered and modified by using the STRT bundle changes to START data will only generate a PAN when they include changes to data in the EAPP function Review 1 Press F10 or F11 to navigate through the STRT bundle 2 Make sure you have completed all the required data elements 3 Review all entered data for accuracy and consistency Updating the Employee Database Press F5 Update to display the PAN Subsystem Notification Preparation function Consistency Edits If there are consistency edits the Consistency Edit ECON
4. screen is automatically displayed Review all error messages and make the necessary corrections How to Correct Consistency Errors From the ECON screen you may e Correct errors directly on the ECON screen e F3 Return to the last data entry function make any corrections then do one of the following e Press F5 Update to invoke PAN e Press F2 Cancel twice to cancel the update and leave the EDB unchanged See Consistency Edit Messages ECON in Section 1 6 System Messages in this manual for more information and instructions PAN Preparation After pressing F5 Update from a data entry screen if there are no consistency edits or an ECON screen you are automatically positioned at the PAN Comments Entry screen From here you can add comments and additional reviewers to the PAN 1 Add a description of the action and any significant details in the Comments Entry screen 2 Press F10 NotfPrep to display the Notification Preparation screen where you can add reviewers as desired 3 Press F11 Detail to display the Activity Review screen where you can review the notification before sending it 4 Press F5 Update to complete the update and send the notification If the update is successful the first function in the bundle appears and displays U0007 UPDATE PROCESS COMPLETE For more information about PANs and additional PAN features please refer to Section 1 8 Post Authorization Notification PAN Accessing
5. DUC WSP 6990103 053104 160 8 _ 2374 00 RTP Next Func ID Name SSN u 01 Input accepted gt F 1 Help 2 Cancel 4 Print 5 Update F 8 Forward 9 Jump 10 PrevFunc Line 6 Column 9 SCREEN SHOT 2 DISTRIBUTION S WITH SDF RTS DOS CODE uccmysb ucop edu TN3270 TN5250 Connection Lol Session Edit View Commands Script Help PPEAPPO E1419 SCT EDB Entry Update STRT 05 01 03 10 14 25 05 01 03 16 10 47 Appointments Distributions Userid SCPPSJAG ID 764002282 Name SLUG SAMMY S SSN 555 12 3456 Pri Pay MO PAF Gen No 1 Pg 02 of 02 Actions Pgm Typ Bas Pd Ovr Appt Begin Appt End Dur Dept FLSA 1 2 642803 999999 I 002801 96 Grade Full F Ann Hr Rate Rt Sch Time Lv ASSISTANT IT 1 06 F 768 00 A MoO A N Actions L Acct cc Fund PC S FTE Dis Z 723030 66092 2 CATS BS Administrative 1 9000 Pay Begin Pay End Step 0 A Rate Amount DOS PRQ DUC WSP 042803 999999 _ 64 00 SDF Actions L Acct cc Fund PC S FTE Dis 7 723030 66092 2 CATS BS Administrative 0 2000 Pay Begin Pay End Step 0 A Rate Amount DOS PRQ DUC WSP 90901903 053104 64 00 RTS Next Func ID Name SSN U8e81l Input accepted gt F 1 Help 2 Cancel 4 Print 5 Update F 7 Backward 9 Jump 19 PrevFunc Line 6 Column 9 Payroll Personnel System July 1 2008 University of California Santa Cruz Section Valid July 1 2008 June 30 2010 Important EAPP Notes for START Actions Establishment of the START distri
6. UNIVERSAL ACTIONS 4 15 STAFF AND ACADEMIC REDUCTION IN TIME START Overview The procedures described in this section are for processing a voluntary staff or academic reduction in time through the START Program The START Program is effective July 1 2008 through June 30 2010 For UCSC START Program Guidelines Questions and Answers and Forms please refer to the HR Service Teams Toolkit Program Summary The START Program is a temporary tool that department heads with the approval of their Principal Officer may offer to their organizations to address the current serious budget deficit facing the University Eligible employees may volunteer to reduce their time from a minimum of 10 to a maximum 50 of full time as long as participants work schedules are not reduced below 50 percent time in any given month of participation Time reductions are made in monthly increments with a minimum reduction of one month to a maximum of twenty four months Employees are required to complete a START contract prior to their participation in the program Contracts may begin and end in any month between July 1 2008 and June 30 2010 An eligible employee may participate in START more than one time as long as participation ends by June 30 2010 In return for a voluntary reduction in time program participants will accrue on a month by month basis vacation sick leave and UCRP service credit at the pre START appointment rate in addition
7. bution record s on EAPP will effect the actual salary reduction Three special Description of Service DOS codes have been set up in PPS for START e RTP for Regular and equivalent time e RTS for shift differential e RTB for stipends DO NOT change the existing REG SDF or SAS distribution s for an employee participating in START Instead add a new distribution s using the special START DOS code RTP RTS or RTB to implement the START reduction for an employee This distribution will mirror the REG SDF and or SAS distribution except that it will reflect the START percentage begin date and end date and the distribution will use the special START DOS code of RTP RTS or RTB The PPS will treat the RTP RTS and RTB DOS codes as a negative adjustment in the compute process to reduce the employees pay by this amount UCRS service credit and sick leave and vacation accrual will not be reduced by the START percentage In this process it is the RTP RTS or RTB distribution entry and not the ELVE START data that ultimately determines the employee s reduced time and earnings If an employee has more than one fund source and the START reduction is to be applied across more than one source then a separate START distribution must be established for each fund source 10 Each START distribution line will reflect the am
8. ext Func to continue to the next function Next Func ID Name SSN r A Uee01 Input accepted The EAPP Appointment Distribution function is displayed for the gt F 1 Help 2 Cancel 4 Print 5 Update selected employee F 9 Jump 11 NextFunc Line 6 Column 39 Payroll Personnel System 4 15 2 July 1 2008 University of California Santa Cruz Staff and Acadmic Reduction in Time START Section Valid July 1 2008 June 30 2010 PPS User Manual UNIVERSAL ACTIONS Completing the EAPP Function THE EAPP APPOINTMENT DISTRIBUTIONS FUNCTION SCREEN SHOT 1 DISTRIBUTION S WITH REG RTP DOS CODE uccmysb ucop edu TN3270 TN5250 Connection olx Session Edit View Commands Script Help PPEAPPO E1419 SCT EDB Entry Update STRT 05 01 03 10 13 43 05 01 03 10 10 47 Appointments Distributions Userid SCPPSJAG ID 764002282 Name SLUG SAMMY S SSN 555 12 3456 Pri Pay MO PAF Gen No 1 Pg 01 of 02 Appt Actions Pgm Typ Bas Pd Ovr Appt Begin Appt End Dur Dept FLSA 16 1 2 642803 999999 I 602861 96 Title Grade Full F Ann Hr Rate Rt Sch Time Lv 4723 ASSISTANT IT 1 06 F _28488 00 A Mo T A Dist Actions L Acct cc Fund PC S FTE Dis 11 Z 723030 19900 1 CATS BS Administrative 1 06 1 9000 Pay Begin Pay End Step 0 A Rate Amount DOS PRQ DUC WSP 042803 999999 1 0 _ 2374 00 REG Actions L Acct cc Fund PC S FTE Dis 7 723030 19900 1 CATS BS Administrative 8 26000 Pay Begin Pay End Step 0 A Rate Amount DOS PRQ
9. following fields as applicable 2 At the Next Func field type EEDB and press Enter START Enter the total percent of time the START BUND and E Reduction participant will be reducing their time 3 Type BUND and press Enter Percentage 4 Type STRT employee ID number and press Enter Allowable values are whole numbers from 10 The ELVE function is displayed for the selected employee to 50 e g 15 20 28 Completing ELVE Function THE ELVE LEAVE OF ABSENCE DATA FUNCTION uccmysb ucop edu TN3270 TN5250 Connection Session Edit View Commands Script Help START Enter the date the START will begin in the Begin Date format MMDDYY Begin date can NOT be earlier than the PPELVE E1482 SCT EDB Entry Update STRT 05 01 03 10 12 43 f 05 01 03 10 10 47 Leave of Absence Data Userid SCPPSJAG program implementation date of July 1 2008 ID 764002282 Name SLUG SANNY S SSN 555 12 3456 Pri Pay MO START End Enter the date the START will end in the Date format MMDDYY End date can NOT extend past June 30 2010 Leave of Absence Action Code Leave of Absence Begin Date i Return Type _ Last Sabbatical Credit Balance Sabbatical Credit Date Sabbatical Credit Accrued i Sabbatical Credit Accrued Thru Date Sabbatical Credit Used H Total Sabbatical Credit Balance oar ae START Reduction Percentage 2 Press Enter to invoke range value edits START Begin Date 090103 START End Date 893104 3 Press F11 N
10. ount of the START reduction to be applied to that specific fund source The 4 15 3 Staff and Acadmic Reduction in Time START PPS User Manual UNIVERSAL ACTIONS total of all START distributions must equal the overall START reduction percentage Appointment Level Procedure When processing a START the current appointment does not change since the intent of the appointment has not changed Distribution Level Procedures 1 F9 Jump to the command line and use the copy xx to xx command to set up the next available distribution 2 Enter data in the following fields as applicable Actions Action Code L Acct CC Fund PC Sub FTE Dist Pay Beg Enter Action Code 43 Change in Pay Rate Enter the percentage of the START Reduction in time for this fund source 10 is entered as 1000 Enter the date on which the START begins in the format MMDDYY The begin date cannot be earlier than 07 01 08 Enter the date on which the START ends in the format MMDDYY The End date cannot extend past 06 30 10 Payroll Personnel System July 1 2008 University of California Santa Cruz Section Valid July 1 2008 June 30 2010 Rate Amount D PRQ D If the employee is appointed to a step based title code then enter the step within the salary range associated with the title code Steps are entered in the following format 1 0 1 5 2 0 2 5 3 0 3 5 4 0 4 5 5 0 etc Enter as a one digit field
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