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1. Errors when typing the CAPTCHA do not affect the number of attempts limit If you do not remember your REACH IT UserID please contact the ECHA Helpdesk 4 Can create a REACH IT account for testing purposes and remove it afterwards No at present the REACH IT application does not allow the creation of testing accounts Data cannot be modified in the live system and therefore users must not create accounts in REACH IT for testing purposes 5 Updating REACH IT account information and pre registrations If you need to update your REACH IT account information go to the main menu and select Company gt gt View and in each Tab you will find all the information related to your account which you will be able to modify by clicking on the button update REACH IT FAQ Technical issues in REACH IT 5 5 1 Updating a Legal Entity name Note that in order to change the legal entity name party name in REACH IT users need to select Company gt gt View from the main menu The Company Information Tab will appear Clicking on the update button will open the page in edit mode Click on the update name link in order to change the so called Party Name A new screen will appear allowing you to enter a new legal entity name Users are required to attach in pdf format an extract from the commercial register documenting the change of legal entity name of the company that the user represents Furthermore users are required
2. can be downloaded via your IUCLID 5 website account at http iuclid echa europa eu After having accepted the license agreement and the disclaimer you will be able to download a file containing the TCC plug in as well as the user manual which will help you install it Do not forget to check the latest documentation provided with the plug in available at the Support gt gt Documentation section of the JUCLID 5 website http Auclid echa europa eu The documentation includes clear explanations about how to use the plug in You can also check the webinar from 2010 at http echa europa eu news webinars_en asp 23 3 Token and Joint Submission management For security reasons only 15 attempts at entering the correct combination of token and joint submission name are permitted If the maximum number of attempts is reached the token is blocked and the member registrant will not be able to confirm its membership to that particular joint submission REACH IT FAQ Technical issues in REACH IT 23 Lead Registrants are able to reset the member token counter by clicking the Manage Token and then the Reset counters buttons Lead registrants can also create a new token and distribute it as soon as possible The Lead can enter the joint submission details and click the Manage Token and then the Create New Token buttons Member registrants need to pay attention to the sequence of characters for both the joint submi
3. length of the name of the file you are trying to submit Note that the file name in some cases includes the full path to the file Therefore ECHA recommends limiting the file names to 150 characters including the full path Known issue 3 Error in the application flow during Data Holder sign up You may receive this error message because you have used an incorrect control button i e back button of your web browser or you have interrupted your sign up process as a data holder and or your session has been timed out You may try to sign up again as a data holder using a different UserID taking into account both exceptions REACH IT FAQ Technical issues in REACH IT 28
4. to confirm by accepting a declaration that the information submitted is correct The company name will be changed automatically ECHA and Member State Competent Authorities may verify the authenticity of the information submitted evidencing the name change Note that the previous name will remain in the Name change history section in the Company Information tab with a link to the documentation provided to ECHA documenting the change Please note also that this name change functionality should not be used in cases where the change of name is due to a change of legal personality as_a result of a merger company split change of only representative or an assets sale A practical guide describing the differences between legal entity name change and a legal entity change is available in the ECHA website at http echa europa eu publications_en asp Practical Guide 8 How to report changes in identity of legal entities Documentation describing how to communicate to ECHA about a legal entity change can be found at http echa europa eu help help_docs_en asp REACH IT Industry User Manual Part 17 Legal Entity change The concept of Legal Entity is defined by the national laws of each EU Member State Companies that need to communicate their Legal Entity change are advised to contact their National Helpdesks to clarify the scenario applicable to their specific cases according to national requirements Note A change of comp
5. 2 Question added from previous version 19 Known issues added from previous version 3 4 Version v2 1 includes The numbering of the questions has been changed 1 is former 15 and so on Questions amended from previous version 5 former 19 Questions removed from previous version former 29 REACH IT FAQ Technical issues in REACH IT TECHNICAL ASPECTS IN REACH IT 1 Which web browsers are supported by REACH IT REACH IT has been optimised for Internet Explorer 7 0 and higher on a Microsoft Windows platform Mozilla Firefox 3 0 and higher on a Microsoft Windows platform Using an earlier version of Internet Explorer or Mozilla Firefox may reduce REACH IT functionalities See Known Issue 1 in this document Users with earlier versions of these browsers are recommended to upgrade to a more recent version 2 What do Ido if my account is blocked ECHA published a Fact sheet called Avoid your REACH IT account being blocked that is available in all EU languages under the Publications Menu at http echa europa eu publications en asp Fact sheets section This document contains all the necessary information to guide you through the steps you need to follow to unblock your account Under no circumstances should you send your REACH IT account password via e mail to anyone and this includes the European Chemicals Agency 3 What should I do if I forget my REACH IT UserID or
6. A new registration must be submitted if you wish to restart manufacturing the substance Further information can be found under point 2 7 Cease and restart manufacture in the REACH IT Industry User Manual Part 06 Dossier submission available at http echa europa eu reachit ium_en asp 26 Why cannot download a dossier after a successful Legal Entity change A registration dossier can only be requested in REACH IT by the legal entity that submits a dossier submitting legal entity If a registration has been transferred to you as a consequence of a Legal Entity change you will be considered as the legitimate owner of that registration However if you need access to the registration dossier submitted by the original owner the legal entity that originally created the legal entity change you as the legal successor need to agree with this legal entity on the means to transfer this information outside REACH IT A submitting legal entity shall also observe the following situations A successful registration dossier has been sent via REACH IT in accordance with the REACH Regulation The submitting legal entity can request to download the dossier file via REACH IT Also note that the registration dossier in 15z format was stored locally by the submitting legal entity before being uploaded into REACH IT earlier It is not possible to request to download a NONS registration under Directive 67 548 EEC that was successfully claimed if no r
7. ACH IT eeeesseesereeseeressererssrersersrerreeseese 23 23 1 Substance Identificatlon 2 3620s oss in aen a RE tai aai 23 23 2 Use of the TCC plug in of IUCLID 5 2 xcusueiteneleecat eee 23 23 3 Token and Joint Submission management eee eeeeeceeeeeceeeeeeeteeeeeeees 23 23 4 T n a ge DANG ssrcuisyian nanne eeano i i 24 23 3 Dossier Mana sements iaia E adnate eave eee hel ERKE nee 25 2A VAD ISS CRE ALLOW z piisaa a G e T EER GN 26 24 1 Where can I see the list of registered substances eecceeseeeeeeeeeeeees 26 24 2 How can I check the information that will be published from my TEGIStALION COSSICT 20 ease a I a ee eS al a ead 26 25 How to communicate that I have ceased manufacture eee eee eee eereeeeeeees 27 26 Why Icannot download a dossier after a successful Legal Entity change 27 KNOWN ISSUES nn onneri en e e Meee a a E a ete 28 Known issue 1 Using Internet Explorer 6 web browser may reduce REACH IT functionalities in the online modules seseseseeseeseesssssessessresressessresressessresressessresresseese 28 Known issue 2 Error in the application flow due to the length of the file name 28 Known issue 3 Error in the application flow during Data Holder sign up 28 This new version includes Questions amended 5 3 6 7 1 8 9 10 15 15 2 16 23 5 24 2 Renamed question Known Error 3 New question 26 Version 3 8 includes Questions
8. F or CSV format and stored by the users in e g their own database The Online tool allows companies to prepare directly in REACH IT their C amp L notifications and to search in the inventory whether the same substance has already been notified by another company or if a Harmonised Classification already exists for the substance If a match is found the existing Classification and Labelling can be used by clicking the I agree button available in the online functionality REACH IT FAQ Technical issues in REACH IT 20 21 1 Who has to submit a C amp L notification Pursuant to Article 40 of Regulation EC No 1272 2008 on the classification labelling and packaging of substances and mixtures CLP Regulation manufacturers or importers who place a substance on the market will have to notify certain information to ECHA that will be included in the C amp L inventory if the substance is Subject to registration under Regulation EC No 1907 2006 REACH e Classified as hazardous under CLP Classified as hazardous under CLP and present in a mixture which is placed on the market above the concentration limits specified in Annex I of CLP which results in the classification of the mixture as hazardous However if the classification and labelling information required by the CLP Regulation has already been submitted in a REACH registration dossier a separate notification to the Inventory is not necessary For more detailed information vis
9. FAQ Technical issues in REACH IT 7 5 4 How to deactivate your pre registration in your pre SIEF Pre registrations can be de activated from the pre SIEF forum to indicate that your company will not be interested in actively participating in the pre SIEF discussions for whatever reason Note however that even as a non active participant to the pre SIEF forum a company may still be asked to share data in the SIEF s Of course companies are not obliged to request and pay for data that are not needed for its own registration purposes In order to deactivate please go to the main menu on the left and Go to Pre SIEF and click on View Pre SIEF membership Search for your pre registration Select it by clicking in the link of the Pre SIEF for substance column On the bottom of the page several buttons will appear One of them is the Deactivate button Click on it 5 Confirm the deactivation to finalise the process ee ont eae The pre registration and the future registration are not affected by the de activation from the pre SIEF forum Also the right to benefit from extended registration deadlines is not related to the pre SIEF status i e whether it is active or not The Status column that describes the status of your participation in the pre SIEF will turn into a I indicating that you are inactive Deactivated from it The same way users can re activate their membership in the pre SIEF discussions by clickin
10. a ah 10 11 12 13 14 15 16 17 BECHA European Chemicals Agency REACH IT Frequently Asked Questions TECHNICAL ASPECTS Version 3 9 12 04 2011 Which web browsers are supported by REACHCIT 00 0 eee ceeeeeceereeeeteeeeeeees 4 What do I do if my account is blocked 0 0 ee eeceeeeneeceeeeeceeeeeceeneeceeeeeenteeeenneees 4 What should I do if I forget my REACH IT UserID or my password 4 Can I create a REACH IT account for testing purposes and remove it BLUSE Wards 1 oa ccccacssiacasscanncelaassbuachescentatsin iu Ea e aE e A O pacdtad E aaia 5 Updating REACH IT account information and pre registrations eee 5 5 1 Updating a Legal Entity name eesseseesesseseseeressersresrerstrsresresstesresernsreseeseessee 6 5 2 Updating the information of a pre registration seesssesesssessseesseresessserrsseee 6 5 3 How do I delete my pre registration scsi csssasescsasdssnesusedetuss totdcnseeatecnvieiacceindee I 5 4 How to deactivate your pre registration in your pre STEF ee eeeeeees 8 How can I be updated with the latest news or the status of REACH IT 8 Roles in REACH code ade snes R EE S 9 7 1 How do I sign up in REACH IT if my company has different roles and or acts as an Only Representative eeeeseseeseeseseresrersersrerrerstrsresresstesteseeeseeseeeressee 9 7 2 How can I sign up as a Data Holder 000 0 eee eeececeseceeeeececeeeeeeeeeeeseteeeesa
11. a phase in substance you manufacture or imported in the Community in quantities reaching above 10 tonnes per year when your substance is classified as carcinogenic mutagenic or toxic to reproduction category or 2 in accordance with Directive 67 548 EEC or above 100 tonnes per year when your substance is classified as very toxic to aquatic organisms which may cause adverse effects in the aquatic environment R50 R53 in accordance with Directive 67 548 EEC or above 1000 tonnes In the cases specified in case b you are requested to submit a registration dossier for your substance without undue delay 5 3 How do I delete my pre registration Such functionality allowing the deletion of a pre registration is not available in REACH IT Therefore users cannot delete pre registrations from their REACH IT accounts A pre registration does not imply an obligation to register the substance In case you have no interest in registering the substance s you pre registered ECHA suggests you to de activate your pre registration Note however that even as a non active participant in a pre SIEF forum a company may still be asked to share data in the SIEF s Of course companies are not obliged to request and pay for data that are not needed for their own registration purposes Further information on technical aspects of deactivation can be found in question 5 4 of this REACH IT Frequently Asked Questions Technical Aspects REACH IT
12. ad the REACH IT Industry Manual Part 6 Dossier Submission available at http echa europa eu reachit registration it_en asp where chapter 2 4 2 describes this subject in detail 11 Can I as a downstream user check on line the pre registration number and see if my supplier has pre registered No there is no functionality planned for REACH IT that would accommodate and distribute such information as this information could be considered as confidential business information Downstream users may wish to make appropriate contractual arrangements with their suppliers to ensure that they comply with REACH As a general reference downstream users have the possibility to consult whether a substance is included in the list of substances registered in 2010 Further information about how to do this can be found in the ECHA website at http echa europa eu doc press na_10_18_ dcg 20_du_20100416 pdf REACH IT FAQ Technical issues in REACH IT 12 12 What are the first steps in making a late pre registration in REACH IT According to Article 28 6 of the REACH Regulation potential registrants who manufacture or import for the first time a phase in substance in quantities of 1 tonne per year or more after 1 December 2008 can submit a late pre registration if they do so within 6 months of first manufacturing or importing the substance above the 1 tonne threshold per year and at least 12 months before the relevant transitional registration dea
13. amended 2 3 4 5 X 7 1 8 9 11 14 3 15 15 2 21 2 23 23 2 and 23 4 23 5 Removed question 14 2 16 20 3 Renamed 14 3 to 14 2 and 14 4 to 14 3 New questions 16 24 25 Version 3 7 includes Known issue added 3 REACH IT FAQ Technical issues in REACH IT Version 3 6 includes Known issues removed 1 2 3 Questions amended 1 2 3 20 3 23 3 New Known issue added 1 2 Version 3 5 includes Questions amended 2 3 6 15 intro New questions added 23 Known issues 2 and 3 Version 3 4 includes Questions amended from previous version 20 21 21 1 Questions added 20 1 20 2 20 3 22 1 22 2 Version 3 3 includes Questions amended from previous version 5 1 11 15 1 15 2 Questions added 21 and Known issue 1 Version 3 2 includes Question 5 3 became 5 4 Questions added new 5 3 Version 3 1 includes Questions amended from previous version 5 1 5 3 6 7 2 15 Questions added 15 1 15 2 20 Version 3 0 includes From version 2 2 Questions amended from previous version 2 5 1 5 3 6 9 12 16 19 Questions added 14 3 14 4 7 2 Questions removed Known issues 1 2 3 and 4 In this version question 7 becomes 7 1 Version v2 2 includes Questions amended from previous version 5
14. and import it in your IUCLID 5 installation Find more information about how to synchronise your LEOX in the presentation from the HelpNet Webinars on Joint Submission session 4 Submission of a member registration dossier via REACH IT 2 0 available in the ECHA website at http echa europa eu news events hnet_20100429_en asp webinar_4 Important Note REACH IT 2 2 only accepts IUCLID 5 3 dossiers and bulk XML file version 2 0 REACH IT FAQ Technical issues in REACH IT 17 16 How can l retrieve my submission report There are three ways to retrieve your submission reports from the main menu in REACH IT 1 Follow Search gt gt Dossier If you are looking for late pre registrations go to Search gt gt Pre registration Once you retrieve your submission click on the submission number link substance ID for late pre registrations and you will have access to the submission report online 2 Access the Message Box You have the possibility to consult your submission report online or download a PDF document Note that the message box functionality displays only the messages sent within the last 30 days to your message box folder If you need to find older messages in your message box refer to question 14 2 of this FAQ 3 Go to Pre registration gt gt View pre registration Once you click on the button search you will have access to the late pre registration submission reports under the Download rep
15. any name in REACH IT will also require a modification of your official LEO in IUCLID 5 Further information regarding the synchronisation between REACH IT and IUCLID 5 LEO can be found in question 15 of this document 5 2 Updating the information of a pre registration The owner of a particular pre registration can modify all the information in it with the exception of the Substance ID and the UUID assigned to that pre registration This means that contact information both internal contact of the owner and possible third party representative similar substances envisaged tonnage band if applicable REACH IT FAQ Technical issues in REACH IT 6 following the restrictions detailed below in case b envisaged registration deadline except the already expired 2010 deadline and the information field for the pre SIEF may be updated if needed These modifications will trigger the creation of an internal message announcing the update Except in case of an update of the contact details Cases where the update of a pre registration is not allowed a You successfully submitted your pre registration dossier and you already have a registration number for the substance In this case only the contact details can be modified via the main menu Company gt gt View gt gt Contacts Tab in REACH IT This modification will update the contact information in all items where this contact has been indicated b You try to update the tonnage band of
16. can I see the list of substances that have been pre registered 18 REACH IT FAQ Technical issues in REACH IT 1 18 Why is my pre registered substance not included in the list of pre registered SUS PADC ES oc coach Sec crate ects oe canal stale a betes E Aa Sete tna Maem Coord S eaaa agas 18 19 Do you think you are in the wrong pre STEF o oo eee eeeeeseeceneceseeeeeeeeneeeaeens 19 20 Joint Submission Object SO sii cserasactavayt aseepresueavaieedepraonsadaavesdiequntanenaeeetee 19 20 1 How to confirm the membership to a Joint Submission before submitting a PEPISMALIONVOOSSICT cea a eae aula alee Ue cael Wane ae gees 19 20 2 How to delete a Joint Submission Object SSO ee eeeeeeeeeesreeeeteeeeeeees 20 21 Working with Classification and Labelling C amp L notifications 0 20 21 1 Who has to submit a C amp L notification oc cece cee cseeeeeeeeeeeenaes 21 21 2 How to prepare and what to submit in a C amp L notification ee 21 21 3 Using XML Bulk notifications 2 02 08 eiet sevice Gastar need enue 21 22 Legal Entity Change LEC viicvessicccssigeceaadeyiaaaaansedesuunjedacs a Goaeed aes ai a 22 22 1 What are the differences between transferred pre registrations and transferred registrations when my Legal Entity Change is completed 22 22 2 How do I see the history of a dossier and the related Legal Entity Company name CHANGES gorriei aaae E E SEES EEE E E E 23 23 Passing Business Rules check in RE
17. ce you will then be able to navigate to the pre SIEF page of this other substance As you will not be listed as a member of this pre SIEF automatically you will have to take the initiative and get in contact with the pre registrants therein to explain that you wish to join the SIEF of the other substance You can find further information regarding this topic in the Getting Started in SIEF document at http echa europa eu doc reach reach_factsheet_siefs pdf For further information on SIEF issues we invite you to visit our SIEF section at the ECHA website http echa europa eu sief_en asp and specially read the document SIEF Key principles at http echa europa eu sief pre SIEF_en asp 20 Joint Submission Object JSO 20 1 How to confirm the membership to a Joint Submission before submitting a registration dossier REACH IT FAQ Technical issues in REACH IT 19 As a prerequisite the Lead Registrant LR of a particular SIEF needs to have created a Joint Submission in REACH IT for the particular substance and thus he she will have provided the member registrants MR of the SIEF with the Joint Submission name and the security token The LR should transmit this information to the MR via any means outside the REACH IT environment Once the MR obtains this information he she will then be able to confirm his her participation membership in that Joint Submission In order to successfully confirm your member
18. d to the user s message box inside REACH IT The aim of the internal messages is to inform request actions from or to provide feedback to the user All REACH IT users have their own inbox where they can access messages directed to them personally to their group users with the same role or party Additionally if you want to receive alerts when a message is received in the internal message system you can define this as an option in your User preferences The notification of the reception of such messages via email can be configured so that e The user does not receive any notification of any internal message received in the REACH IT system default setting e The user receives a notification every time an internal message is generated e The user receives once a day or once a week a notification with a summary of all internal messages received depending on the number of messages that the user expects to receive These emails do not contain any business information Upon receipt of such emails the user may connect to REACH IT and consult his message box 14 2 How can I retrieve my older messages from REACH IT The message box displays the messages that were sent to the REACH IT user during the last 30 days To view all messages a user should click here See the screen shot below REACH IT FAQ Technical issues in REACH IT 14 The list below displays the internal messages that were sent to you the last 30 days Messa
19. dline First time manufacturers or importers will therefore have to submit their late pre registrations before 1 December 2009 1 June 2012 or 1 June 2017 depending on their relevant situation as described in chapter 3 6 of the Guidance on Data Sharing available in the ECHA website at http guidance echa europa eu guidance_en htm Late pre registrations cannot be considered as a substitute of pre registrations that failed to meet their deadline Please take a look at http echa europa eu reachit pre registration it_en asp especially Industry User Manual Part 4 Online Pre registration When pre registering a substance in REACH IT users are invited to search for their substance by giving the EC number EC name a brief description or the molecular formula in a web form Users should carefully search their substance identifier data to ensure that their substance or constituent is listed in the EC inventory However if users do not have any of these data or the constituent is not listed in the EC inventory they can specify the substance either by its CAS number and CAS name or by only its chemical name by clicking on the two links available in the page Please note that you will receive an error if you just try to search the EC inventory using that CAS number and not access the provided links Home gt Pre registration gt Substance identification gt Specify Constituent In this page you can specify the constituents which are presen
20. e criteria of being a phase in substance as described in Article 3 20 of the REACH Regulation In certain cases when ECHA has doubts on the validity of a submitted pre registration the company concerned is contacted to clarify its pre registration The substances identified in these pre registrations may not appear on this intermediate list Companies which are contacted by ECHA are kindly requested to respond to ECHA as soon as possible For further information on this issue please take a look at our Guidance on Registration especially Section 1 7 1 where you will find information in this regard This Guidance is available in our website at http guidance echa europa eu guidance_en htm 19 Do you think you are in the wrong pre SIEF A useful tool when looking for a more suitable SIEF is the list of pre registered substances which is available at _http apps echa europa eu preregistered pre registered sub aspx This list contains all pre registered substances with the available identifiers such as EC number CAS number and chemical name with synonyms Once you have found a more suitable or more specific identifier for your substance which is then considered as another substance by REACH IT you can use REACH IT to view the pre SIEF of this other substance For this you need to update your pre registration by adding this other substance in the similar substances tab From the pre SIEF page of your substan
21. egistration dossier update has been submitted The owner of the NONS registration needs to contact the appropriate Member State Competent Authority to receive the file s in IUCLID 5 format if the NONS registration successfully claimed needs to be updated The list of MSCA contact details is available at http echa europa eu reachit nons_en asp REACH IT FAQ Technical issues in REACH IT 27 KNOWN ISSUES Known issue 1 Using Internet Explorer 6 web browser may reduce REACH IT functionalities in the online modules The use of Internet Explorer 6 web browser in the online C amp L notification and online Inquiry modules in REACH IT might generate unexpected and non user friendly behaviour of the mouse For example in the substance composition screens the user might encounter problems to place the cursor of his mouse in a free text field e g IUPAC name The only solution to move the cursor is to double click with the right button of the mouse which is not a normal behaviour on the web Users with version 6 of Internet Explorer are recommended to upgrade to a more recent version to avoid such inconvenience Known issue 2 Error in the application flow due to the length of the file name If you receive the following message when you upload your dossier Unfortunately there was an error in the application flow We are sorry for any inconvenience Please click here to go back to the home page this might be due to the
22. er previous versions of the application as REACH IT only accepts dossiers created within IUCLID 5 2 You need to ensure that the dossier template that was used in IUCLID 5 2 when creating the registration dossier is the REACH Registration member of a Joint Submission for the general case or for intermediates Remember that registrants cannot submit their member registrant dossiers until the lead registrant s joint submission dossier has successfully passed business rules and therefore has been accepted for processing at ECHA The status of the Lead Dossier in the Joint submission details will then change from a red cross to a green tick image indicating the member is able to submit Otherwise the submission will fail Updating a dossier needs to be indicated when creating a dossier in IUCLID step 6 of the dossier creation wizard as shown in the following screenshot Submission update V Is the submission an update Last submission number Reason for updating v Further to a request decision from regulatory body R R i Number Remarks vV Spontaneous update R i x Justification I Remarks REACH IT FAQ Technical issues in REACH IT 25 If the registration dossier does not pass the initial business rules check and therefore it is not accepted for processing at ECHA the submission is not consider successful and therefo
23. es 10 How can I identify a Third Party Representative TPR when submitting a late PRS SSO gas case nga e e E E nes eens 11 Is there a late pre registration number distributed to the late pre registrant 11 What is the difference between submission and reference number 11 Can I as a downstream user check on line the pre registration number and see if my supplier has pre registered 0 00 eeeecesceceececssececssceecesececseceesseeesseeeesaes 12 What are the first steps in making a late pre registration in REACH IT 13 What does A F or I mean when checking the pre SIEF Membership of my pre registered substances esssseesssessesssessesesssersseessesseresererseessstesseesseeeseeessee 14 REACH IT Internal Messaging cans iaacdansteineaatdeeudsvcadenacwmeeguvcudeinae nutes 14 14 1 How do I manage my messages s ciscscissesissnsiasseieesascsversssdecsesastesessascsoassases 14 14 2 How can I retrieve my older messages from REACH IT essees 14 14 3 How to delete unread internal Messages ccceeececeeececeeeeeceeeeeesteeeesaeees 15 UUID synchronisation between REACH IT and IUCLID 5 LEOX 16 15 1 How to manage your LEOX eeeeeeseseeseesreeseererserererreeserseesrersressrseresressesee 16 15 2 How to update your LEOX information s ssssssesesssessesssersseerrssressresseessee 17 How can I retrieve my submission report esseesssessesseseiesierrrrersersrrrrresresrreeresee 18 Where How
24. explained in point 5 2 of the current FAQ Invoicing Only if the legal entity change involves the transfer of a registration the payment of a fee is required pursuant to Article 5 of Commission Regulation EC No 340 2008 on the fees and charges payable to the European Chemicals Agency pursuant to the REACH Regulation No fee will be imposed if the legal entity change does not involve the transfer of a registration Joint Submission Where the originating legal entity transfers a registration which is part of a joint submission the original legal entity s role in that joint submission is transferred to its legal successor Both lead and member roles are transferred However if the originating legal entity transfers a pre registration where its membership to a Joint Submission has been confirmed this Joint Submission membership will not be transferred to the legal successor Pre SIEF When a legal successor enters the pre SIEF contact details during the validation of a Legal Entity change these details will be updated in the pre SIEF of all the pre registrations of that legal successor The pre SIEF contact details will however need to be updated if you wish to add additional contact persons in the transferred pre registrations once the transfer is complete Pre SIEF contact details will not be updated if you have already a successfully registered substance REACH IT FAQ Technical issues in REACH IT 22 22 2 How do I see the hist
25. g the button Activate in the bottom of the page The status for this case is A If a pre registration is updated while your status is inactive in REACH IT the system will change automatically the status of that pre registration to active In case a member of a pre SIFF is the SIEF Formation Facilitator the status would be F Note that the deactivation button is not enabled for the potential registrant if a Third Party Representative was appointed for a particular pre registration In that case the deactivation should be performed by the Third Party Representative not by the potential registrant 6 How can I be updated with the latest news or the status of REACH IT You are kindly invited to subscribe to our weekly e News and biweekly Newsletter at http echa europa eu news signup_en asp A confirmation email will arrive to your email account and after you validate it your subscription will be activated Please remember that you can always be updated with the current status of REACH IT at http echa europa eu reachit_en asp and the latest news from ECHA at http echa europe eu news en asp REACH IT FAQ Technical issues in REACH IT 8 7 Roles in REACH IT 7 1 How do sign up in REACH IT if my company has different roles and or acts as an Only Representative Currently there are four ways to sign up in REACH IT Asa Company this is applicable to manufacturers importers downstream users DU and On
26. gain in order to get a new official LEOX new UUID Once a REACH IT account is created and the LEOX information including the UUID exists the data in REACH IT becomes the master data therefore it is recommended that only this information is updated If you update your LEOX information in your IUCLID 5 application remember to always update the data in REACH IT as well This update can only be done manually not by importing the LEOX as already mentioned Find more information about how to synchronise your LEOX in the presentation from the HelpNet Webinars on Joint Submission session 4 Submission of a member registration dossier via REACH IT 2 0 available in the ECHA website at http echa europa eu news events hnet_20100429_en asp webinar_4 15 2 How to update your LEOX information The LEOX used in REACH IT must be the same as the one used in IUCLID 5 in order to create the substance dataset and the dossier There are two ways to synchronise your LEOX e If you already have a REACH IT account export your LEOX from REACH IT and import it into IUCLID 5 most common case e If you still do not have an account in REACH IT o but you have one account in the IUCLID 5 website that you are using in IUCLID 5 already In this case export it from the IUCLID 5 website and import it in REACH IT during the sign up o nor in IUCLID 5 create anew REACH IT account encoding your data manually and when the LEOX is created export it from REACH IT
27. ge box folder User folder Organisation folder Role folder Select Details Read Subject Creation Date Expire Date Wo Records Found The system will open by default the message box folder Some messages may have been moved to a different folder within the message box The message box has a fixed and standard structure with the following folders e Message box folder container for all incoming messages as long as they are not moved to another of the following folders e User folder container where the user can move the messages addressed to him personally e Organisation folder container where the user can move a copy of the messages addressed to his organisation e Role folder container where the user can move a copy of the messages addressed to his role vs the r e Message box folder 7 leet A Select Detats Read Subject Creation Date Expire Date Recipient Further information on how to manage your messages in REACH IT message box can be found at http echa europa eu reachit ium_en asp in the REACH IT Industry User Manual Part 3 Login and message inbox in chapter 3 1 2 Other folders than Message box folder 14 3 How to delete unread internal messages Unfortunately it is not possible to delete multiple unread messages at the same time Please note that instead of deleting messages you can move them to other folders as moving them can be done without reading the message See further details on
28. how to move e mails to a different folder available at the Industry User Manual Part 3 Login and Message Box in chapter 3 2 Moving a message in our website http echa europa eu reachit ium_en asp REACH IT FAQ Technical issues in REACH IT 15 15 UUID synchronisation between REACH IT and IUCLID 5 LEOX Introduction A legal entity is either a company organisation or a natural person capable and having the right to engage in contracts or commercial transactions In IUCLID a Legal Entity Object LEOX is a specific element to store and manage legal entity information This information includes the name the address and other contact details the contact person s and legal entity specific identification numbers which may help identifying it in an unambiguous manner such as VAT Value added tax or DUNS Data Universal Numbering System numbers Every data object is uniquely identified by a UUID which stands for Universal Unique Identifier Basically the intent of UUIDs is to enable distributed systems like for instance the large number of installed IUCLID software to uniquely identify information without significant central coordination When you submit the dossier to ECHA the Legal entity information including the UUID of the legal entity will be used in 3 places These 3 Legal entities need to match and have the same UUID in REACH IT Portal under the Company information which is submitting the registration do
29. it our C amp L notification pages at http echa europa eu clp inventory_notification notification_who_en asp where you will find a practical guide on How to Notify Substances to the Classification amp Labelling Inventory and an Introductory Guidance on the CLP Regulation in your own language For further information visit the Classification Labelling and Packaging FAQ and other documentation available at http echa europa eu clp clp_help_en asp 21 2 How to prepare and what to submit in a C amp L notification Notifications can only be submitted electronically via the REACH IT portal on the ECHA website You must first sign up in REACH IT and create an account to be able to submit your notification In order to follow all these steps visit our ECHA website pages at http echa europa eu clp inventory_notification notification_how_en asp and http echa europa eu clp inventory_notification notification_what_en asp where you will find further information on this topic You may find other very useful information in the ECHA website at http echa europa eu news webinars_en asp reviewing the material associated with the webinar Tips for successful classification and labelling notifications from 14 12 2010 21 3 Using XML Bulk notifications XML bulk submission can only be used when each substance is identified either by CAS or EC number and identified by one composition only In addition no M factor or SCL can be set if it is no
30. lead on behalf of the member s Chemical safety report Guidance on safe use Review by an assessor Tonnage band SIF On site isolated intermediates v tonnage band Transported isolated intermediates y Ifo tonnage band As a member registrant the estimated quantities for the substance must be provided in section 3 2 Here the member will indicate the estimated production imports quantity in tonnes per calendar year or multi yearly average For registration of substance under REACH regulation EC 1907 2006 the quantities have to be considered in the calendar year of the registration REACH IT FAQ Technical issues in REACH IT 24 During the creation of the member registration dossier remember to select the appropriate joint submission member template the member will be able to select his her own tonnage band in step 6 Note that the tonnage band s to be selected in the pick lists should be the one of the member registrant and not the tonnage band of the joint submission Type of submission Information provided by the lead on behalf of the member s Chemical safety report Guidance on safe use Review by an assessor Tonnage band M On site isolated intermediates M tonnage band Transported isolated intermediates v tonnage band 23 5 Dossier Management You need to be sure that the dossier has been created in IUCLID 5 2 and not in oth
31. ly Representatives OR o If you are an OR who represents more than one company you will have to sign up as a Company for as many times as you represent non Community manufacturers It is not possible to use the same Legal Entity Object LEO having the same company UUID for multiple accounts but it is possible to use the same company identification information name VAT address etc You may consider adding a numerical or other identifier to your company name when signing up in REACH IT to facilitate the management of different legal entity accounts Note that in the Company Size field you must indicate the size of the non Community manufacturer you are representing OR can provide different contact details for each account o Note that if you are a DU you also need to create an account in REACH IT as a Company Downstream users cannot be simultaneously designated in REACH IT as a manufacturer importer and or Only Representative Therefore you need to sign up in REACH IT as a company in order to differentiate your account as DU from other accounts where you have a different role As a Data Holder this is any person holding information data relevant to a phase in substance and willing to share it in the SIEF with other SIEF members As an Interested third party this is any person holding information data relevant to substances appearing in the list referred in Article 28 4 of the REACH Regulation As Third Par
32. my password If you are not an Organisation Manager and you do not know your password or your account is blocked please remember that your Organisation Manager is able to unblock your account for you Find out who is the responsible person within your organisation and he she will be able to reset your password unblock your account If you are the REACH IT Organisation Manager of your company ECHA highly recommends that after three unsuccessful attempts to login into the system and in order to avoid blocking your account you use the link Forgot your User ID or password available in the REACH IT Login page as it is shown in the following screenshots REACH IT FAQ Technical issues in REACH IT 4 User IO Password Enter the text shown K Try another Login screen in REACH IT Request lost password Please provide your user ID FIIs Markee Wh an asterisk are mandatory User ID Submit Cancel i Request lost password screen ECHA also published a Fact sheet called Avoid your REACH IT account being blocked which is available in all EU languages under the Publications Menu at http echa europa eu publications_en asp Fact sheets section This document contains all the necessary information to guide you through the steps you need to follow to unblock your REACH IT account Please be aware that for security reasons REACH IT limits the number of attempts 5 to login to the system
33. ort heading 17 Where How can I see the list of substances that have been pre registered Pursuant to Article 28 4 of the REACH Regulation ECHA published by 1 January 2009 a list of pre registered substances on its website The list includes all substances that were pre registered by 1 December 2008 For each substance the following information is given Substance identification EC number CAS number and name of the substance Substance identification of the similar substances if applicable e First envisaged registration deadline Please note that this list does not mention the names of the companies who pre registered the substances You are kindly invited to check the list in our website at http apps echa europa eu preregistered pre registered sub aspx 18 Why is my pre registered substance not included in the list of pre registered substances The final list was published on 19 December 2008 See ECHA Press Release at http echa europa eu news press_en asp and it comprises all phase in substances pre registered within the time period starting on 1 June 2008 and ending 1 December 2008 The list is available at http apps echa europa eu preregistered pre registered sub aspx and additional information is provided regarding the list REACH IT FAQ Technical issues in REACH IT 18 ECHA would like to advise you to check carefully if you pre registered correctly and also verify whether your substances fulfil th
34. ory of a dossier and the related Legal Entity Company name changes When you log into REACH IT select Registration notification gt gt Reference number history You will be able to see the Legal entity changes and company name changes in chronological order You will also see the submission reports related to your changes 23 Passing Business Rules check in REACH IT In order to help registrants to avoid business rules failures which will prevent registrants from successfully proceed with the initial submission to ECHA the following questions try to explain in detail certain tips to avoid the most common issues that cause to fail business rules and consequently a registration submission 23 1 Substance Identification It is important for both the lead registrant and the member registrants to fully agree on the substance identification and also on the way to indicate it in IUCLID 5 and REACH IT Users need to pay special attention to the IUPAC name as it has to be written in the exact same way The submission will fail if there is even the slightest difference between the substance identification in the IUCLID 5 dossier and the substance identification of the joint submission in REACH IT 23 2 Use of the TCC plug in of IUCLID 5 Remember to always use the TCC plug in in order to verify that the dossiers are correct and that they will pass the TCC in REACH IT This tool simulates the completeness check that ECHA will perform via REACH IT It
35. re the submission of the review of this dossier is NOT considered as an update It should be submitted again as an initial submission Only those dossiers that have passed business rules are accepted for processing and any update must contain the last submission number when creating the dossier again in IUCLID 5 Further information and examples on how to deal with updates can be found in the Data Submission Manual Part 4 How to Pass Business Rules Verification Enforced Rules at the ECHA website http echa europa eu reachit dsm_en asp For further information you can read more about these topics in the Industry User Manual Part 7 Joint Submission document that you will find on the ECHA website at http echa europa eu reachit ium_en asp Important Note REACH IT 2 2 only accepts IUCLID 5 3 dossiers and bulk XML file version 2 0 24 Dissemination 24 1 Where can see the list of registered substances The Dissemination portal provides public access to the database of registered substances Article 119 1 and 119 2 of the REACH Regulation identifies what information shall be published in the Dissemination portal The Dissemination portal can be accessed via the ECHA website at http apps echa europa eu registered registered sub aspx where in addition to this a list of registered phase in substances is available 24 2 How can check the information that will be published from my registration do
36. reach you Also ECHA recommends filling in the Remarks field as accurately as possible since this information will indicate to potential registrants the information you are willing to share Finally you should validate your actions in the last tab of that menu Note that REACH does not provide for data holders to have an active role in deciding on the studies to be included in joint submissions and on classification and labelling proposals Data holders can thus only provide data to active members potential registrants of the SIEF and request cost sharing for the data supplied REACH IT FAQ Technical issues in REACH IT 10 8 How can identify a Third Party Representative TPR when submitting a late pre registration In order to be able to select a TPR during late pre registration the TPR needs to have signed up in REACH IT in advance so that his UUID Universal Unique Identifier can be selected Users can obtain a UUID from the IUCLID 5 website http echa europa eu iuclid or from REACH IT e You first need to ensure that the TPR signs up in REACH IT The TPR will obtain its UUID online directly from REACH IT or from the IUCLID 5 website at http echa europa eu iuclid and then upload that UUID during the sign up in REACH IT e The TPR then needs to communicate his her UUID to you e You are then able to make a link to the TPR in your late pre registration using the UUID This is done selecting the tab labelled representa
37. ring available in the ECHA website at http guidance echa europa eu docs guidance_document data_sharing en htm time 1 237813567 You can create your Data Holder account in REACH IT via http echa europa eu reachit After you have created the Data Holder account and signed in to REACH IT you can submit information data through the Phase in information menu on the main navigation bar on the left of the REACH IT homepage You should clearly identify the substance as well as any related similar substances for read across purposes and to increase the possibility that potential registrants are able to contact you Provide information on your substance either by EC CAS RN or chemical name You have to repeat the same for all substances for which you have data This will allow members of the relevant SIEFs to see that you are in possession of data that may be relevant to them thus giving them the option to contact you However you as the data holder will not be able to see any details of the SIEF Also you should enter your contact details carefully as this will be the only way for registrants to get in contact with you As a data holder you will not see any contact details of the potential registrants and therefore you will have to wait to be contacted In REACH IT the potential registrants are able to see the contact details of Data Holders Consequently if your contact details are incorrect pre registrants will not be able to
38. ship in a Joint Submission you need to follow the steps described in the presentation from the HelpNet Webinars on Joint Submission session 4 Submission of a member registration dossier via REACH IT 2 0 which is available on the ECHA website at http echa europa eu news events hnet_20100429 en asp webinar_4 Note that the information provided in section 1 5 of your IUCLID 5 registration dossier can be used for administrative purposes but this information will not be verified against the information derived from REACH IT Also remember that the Joint Submission Object in REACH IT contains an indicator for MRs for viewing the status of the Lead Dossier As soon as the Lead Dossier is accepted for processing the Lead Dossier status indicator will change from red to green At this stage MRs will be able to submit their member s dossier 20 2 How to delete a Joint Submission Object JSO A JSO can be deleted by the Lead Registrant LR only if no submissions for that JSO have been done A LR will not be able to delete a JSO if there are still active members therefore he she will need to contact all member registrants outside the REACH IT environment and ask them to leave the Joint Submission before the JSO can be deleted 21 Working with Classification and Labelling C amp L notifications Introduction REACH IT allows companies to search and view their earlier C amp L notifications All information found can easily be exported in PD
39. ssier You can check the information from your registration dossier that will be published in the Dissemination portal using the Dissemination plug in available in the Download section of the IUCLID 5 website http Auclid echa europa eu The information coming from submitted registration dossiers will be regularly added to the Dissemination portal In case of a registrant submitting a registration dossier or an update dossier it is strongly recommended that the dossier is checked using the Dissemination plug in before the submission in order to verify what information will be published from the registration dossier REACH IT FAQ Technical issues in REACH IT 26 25 How to communicate that I have ceased manufacture You can inform ECHA that the manufacture of a substance in your company has ceased using the Cease manufacture functionality under Registration notification Two situations can be distinguished You ceased manufacture due to commercial reasons according to Article 50 2 of the REACH Regulation The registered volume in your registration is updated to zero and the status of your registration is changed to inactive In case you restart manufacture of the substance you should inform ECHA of this fact via the Restart manufacture functionality You ceased manufacture following a draft decision according to Article 50 3 of the REACH Regulation The status of your registration will be changed to Revoked
40. ssier accessible via Company gt gt View menu in IUCLID 5 Substance Dataset section 1 1 Identification as the Legal entity owning the substance in IUCLID 5 Dossier Header as the Submitting Legal Entity In IUCLID 5 during the creation of the dossier the information regarding the legal entity is taken automatically from the Legal entity that is assigned to the user Visible at the bottom of IUCLID 5 screen in the status bar In Step 5 users can verify the Legal entity that is being used to create the dossier Important Note REACH IT 2 2 only accepts UCLID 5 3 dossiers and bulk XML file version 2 0 15 1 How to manage your LEOX Only official LEOX are accepted by REACH IT Valid official LEOX can be created in the REACH IT system UUID format ECHA 123456 7890 or in the IUCLID 5 website UUID format either IUC5 123456 7890 or UC4 12345 67890 A LEOX can be updated or modified either in REACH IT or in the IUCLID 5 application but can only be imported from IUCLID 5 into REACH IT during signing up in REACH IT Therefore if you have already inserted your details during the sign up creation process you are not able to upload the LEOX again REACH IT FAQ Technical issues in REACH IT 16 The same LEOX cannot be re imported again to create a new account nor to update existing data therefore if you need to change a UUID the only possible solution is to create a new account in REACH IT and insert the data a
41. ssion name and the token provided by the lead registrant It is recommended to copy paste the data received from the lead registrant Also remember that the token has an expiry date of 30 days However the lead registrant may reset it at any time informing those members that may have not yet confirmed their membership in the joint submission about the new token You need to remember to click on the Related to a submission check box in order to submit the dossier as part of a joint submission specifying the appropriate joint submission name otherwise the submission will fail 23 4 Tonnage band Member registrants need to ensure that the tonnage band that they are indicating in the IUCLID 5 dossier is either equal to or lower than the tonnage indicated by the lead registrant in the joint submission otherwise the member registrant s submission will fail Only if you as a member registrant indicate an opt out in your dossier can the tonnage be higher than the one specified by the lead registrant and in this case the submission will not fail Lead Registrants will enter their part of their own information about their tonnage in section 3 2 of the substance dataset However the information about the joint submission tonnage band is provided during the creation of the Joint submission dossier in step 6 of the wizard as shown in the following screenshot Type of submission v Joint submission Information provided by the
42. t already specified in Annex VI to the CLP Regulation for the substance to be notified REACH IT FAQ Technical issues in REACH IT 21 For further information about bulk notifications please visit the ECHA website at http echa europa eu clp inventory_notification notification_how_en asp and especially the Data Submission Manual part 12 How to prepare and submit a C amp L notification using IUCLID For further information visit the Classification Labelling and Packaging FAQ and other documentation available at http echa europa eu clp clp_help_en asp 22 Legal Entity Change LEC 22 1 What are the differences between transferred pre registrations and transferred registrations when my Legal Entity Change is completed There are 4 main differences between transferred pre registrations and transferred registrations Tonnage band update For transferred registrations when an originating legal entity has the same registered substance as the legal successor and the tonnage of the former is higher than the registered substance of the legal successor the system will keep track of the legal successor s right to a higher tonnage band a spontaneous update will still be required However for transferred pre registrations the tonnage band will not be updated when a Legal Entity change is completed for the same pre registered substance In this case the legal successor will have to modify that pre registration as
43. t in the substance you want to pre register If the cons titu ient is in athe EC inventory you can search cule a Es acla If men constituent is not you can specify it either by itq CAS number and CAS name a or by only its To identify a rattle onstituent 2 substance start by specifying one of the constituents on this page Then on the use the next page use the Add another constituent button and specify another constituent Repeat until all constituents maximum 10 have been specified Please note that you need to go through all the sections of pre registration before your information is saved search when a SOSNO is listed in the EC Inventory EC number Please respect the EC EC name CAS number 2 Please respect the CAS number format For example 50 99 7 o Description Molecular formula _Search REACH IT FAQ Technical issues in REACH IT 13 13 What does A F or I mean when checking the pre SIEF Membership of my pre registered substances A stands for active F stands for pre SIEF facilitator and I stands for inactive I does not mean that the pre registration was not successful only that the company has de activated itself from the pre SIEF forum 14 REACH IT Internal Messaging 14 1 How do I manage my messages All communications are done through an internal messaging system Internal messages are different from emails They are generated by the REACH IT system and delivere
44. tive e The TPR will be then entitled to act on your behalf within the associated pre SIEF and data sharing process The contact details of the third party representative will then be made visible in the pre SIEF for other pre registrants to be contacted Note that a company using a TPR will be able to see both names in the Pre SIEF their TPR name and after that their name in brackets However only the TPR s name will be visible to the other participants in the Pre SIEF keeping the identity of the registrant hidden and safe 9 Is there a late pre registration number distributed to the late pre registrant Yes For each successful late pre registration of a substance submitted to ECHA REACH IT assigns a late pre registration number to it This number is unique for every company and pre registered substance Note that the late pre registration deadline expired on 30 November 2009 for certain types of substances and for substances imported manufactured in quantities of more than a thousand tonnes as explained in the News Alert from 14 10 2009 at http echa europa eu doc press na_09 21 late_pre reg_ends_final_20091014 pdf For further information about late pre registration please visit http echa europa eu reachit pre registration it_en asp 10 What is the difference between submission and reference number The submission number is a unique number generated per each submission as mentioned in Article 20 of the REACH Reg
45. ty Representative Third party representatives should not be confused with the OR and cannot make pre registrations on their own and the functionalities in REACH IT reserved for them are limited Note that for the company size the OR must indicate the size of the non community manufacturer they are representing If you made a mistake when indicating the company size of your company or the one you represent as an OR in REACH IT when submitting a registration dossier or after a registration number is provided to you please refer to the ECHA website at http echa europa eu sme_en asp to find out more about how to correct the mistake In case you need to perform any changes in your REACH IT account or the pre registrations made please take a look at question 5 in this document REACH IT FAQ Technical issues in REACH IT 9 7 2 How can I sign up as a Data Holder If your substance is already pre registered as a phase in substance you are able to check this from the list of pre registered substances available at http apps echa europa eu preregistered pre registered sub aspx you can identify yourself as data holder according to Article 29 of the REACH Regulation There is a mechanism in place which enables you to lodge a request to ECHA with a view of being a participant in the SIEF for that substance to the extent that you will provide information to other SIEF members Please refer to section 4 2 2 of the Guidance on data sha
46. ulation independently on whether it is an initial submission or an update It is issued at every submission using the format FD 120238 61 The submission number shall be used in any communication with ECHA REACH IT FAQ Technical issues in REACH IT 11 The reference number is a unique number generated upon the initial completed submission of a dossier and it is to be used for any subsequent submission update of that dossier you may need to do The format of a reference number is lt TYPE gt lt BASE NUMBER gt lt CHECKSUM gt lt INDEX NUMBER gt As an example let s take the reference number 17 1234567890 49 0000 where 17 refers to the submission type In this case a late preregistration 1234567890 is the random unique 10 digit number 49 is the calculated checksum variable 2 digit number 0000 is the index number Depending on your submission type you may find the following numbers e Ol Registration e 02 C amp L notification e 03 Substance in articles e 04 PPORD e 05 Pre registration e 06 Inquiry e 09 Data Holder notification e 10 Downstream User notification e il Application for Authorisation e 12 Substance Evaluation e 13 Annex XV C amp L Harmonization e 14 Annex XV Authorisation e 15 Annex XV Restriction e 17 Late pre registration This structure is of the same basic format as the other registration and notification numbers that REACH IT will provide For further information please re

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