HORIZON 7.5.0 CIRCULATION USER MANUAL
Contents
1. Checkout Time 02 es TS Standard Bookdep in House Use ExemptFings T Renewal Change the rre Date amp Time Change Checkin Date amp Time Click OK nd pas B CH Time 02 58 E Closed Siack Request List GSA p Circulation Contral Menu BI item Status Codes N Block Mote Code Types B Cic Previeges Table U Transfer Henmapa Queue U Transter Request Queue Bib Display BB CSA Location Administration HB CSA Printer Administration HB prier Queve Administration Pickup Loc Sort HB Usage Statistics Penods Setup Y 2 inventory E Seriais E Aaministration 3 2 3 g In a Damaged Item v Open the Checkin Processing window v Choose CKI Damaged Mode v Horizon displays the Checkin Processing window with a notation in red next to the Barcode field that you are now in the Damaged Checkin mode v Check in the damaged item Horizon displays the item in the list box with a status of Damaged L E 2 amp 8 5 P gt B G 999 KEL Kk a gt N g 9121 S9 ESE x d N 8 O O S X 5 O L Z E 2 DP SBROBS E opoo i 3 v lf an item is checked in as damaged by mistake choose CKI Damaged Mode to exit Damaged Mode Then check the item in again using regular checkin procedures v If the Show Borrower option is enabled Horizon displays the borrower s name next to the Barcode field v Scan or enter the barcode for the next item Horizon asks if you wan2. Display the Cire History group v View the borrower s circulation information in this group 14
3. Blocks Tools Y J Searching Acquisitions Uelete Dorri Cataloging Dupl i gt Bort 4 B Circulation penes Reque S Open CKI Winde bs okir t Open CKO Winc ES Circulation Repc _ K Seif serve Chec Current Blocks B Closed Stack R History Blocks ra CSA Fill Payment History H E Circulation Control Menu v in new OOO window fill all the necessary details of new borrower E File Edit View CKO Borrower Rem Blocks Tools Window Help WS imeloc nae m a a ev Y Acquisitions E Cataloging amp circulation E open CHI Window EH Open CKO Window l Circulation Reports E Selt serve Checkout Closed Stack Request List eA pa E Circutation Control Menu dens Release 75 Administrator OV v After filling the borrower s detail Click on Save option 11 Ul Petia campus ie at New Borron fy File Edt View CKO Borrower Bem Blocks Tock Window Heip Be Oloc RaeRa e ev ila E E Searching Y E Acquisitions 2 Cataloging Circutation E Open CHI Window EY Open CKO Window circutation Reports EH Seit serve Checkout Hl Ciosed Stack Request List Gea pa Y E Circulation Control Menu i Inventory z E Seriats Y 2 Administration ges sne Duplicate Page Up Page 4 of a RB Usage Stat JER edet Esa New Bo Release 75 Administrator love 4 2 Editing a Borrower Record v Inthe Checkout window scan the borrower s barcode or en
4. g period Circulation allows you to renew the item and let the borrower keep it for an extended period You can print several kinds of receipts that help borrowers keep track of what they have checked out This check out and check in process include the following topics Checking Out an Item Checking In an Item Renewing an Item during Check Out 3 1 Checking Out an Item This section consists of following topics e Checking Out an Item Normally e Changing the Due Date or Time During Checkout 3 1 1 Check out an item normally v Double click on Circulation Module v In checking out items you need to check validity stickers on borrower s ID card and also ensure whether the borrower is using his her ID or not v Double click on open CKO window sl Pasifika Campus Library Ss File Edit View Tools Help L Searching Y 2 Acquisitions 4 Cataloging 7 Circulation Double S Open CKI V Click Ka Open CKO Window Vai Circulation Reports KH Self serve Checkout FA Closed Stack Request List a CSA Fill Y Circulation Control Menu 3 v Inthe Checkout window scan the barcode of borrower s ID card or if it is not scanned then enter the borrower s ID manually and click OK ae fit View CKO Borower Rem loca Took Window Help Scan enter BDE kM amp Bis 8 PEET te ee V 5 J borrower s ID Boma 2 Searching 2 Acquistices E Catatoging Circulation BB open 0 Window D Goan CKD Window ra Croula
5. ion for the item you select in the list box 3 1 2 Change the due date or time during checkout v Although due dates and times is calculated automatically you can manually adjust a due date or a due time for a borrower v Make whatever changes are necessary in the Due Date and Due Time fields and mark the AM or PM button as appropriate v Ifyou want you can enter a note in the Note field which will display when the item is checked in and in the Internal Note field which the library staff views v Save your changes and close the Edit Checkout window C ae OI On OS E oe A File Edit View Tools Hee l A Baths T Mr 5 2 Searching Titi Bist P E acquisitions Call Ma lt HA Copy Ma H 2 Caralagin a peog La B Open CHI Window Dve Daa fionra Due Tima E AM Fh EY Open CHO Window Checkin Note circutation Reports E eiea Checa Barcode 60070001531009 item No Tl cissed Stack Request List Updated Oarir a CSA Fill iiemal Hote P Y 2 Circulation Conte Menu E ED inventory CHO Date wa CRO Tima T 2 Serials CKO Loc Arnie Clare Administration Location Doaci n Type Prior Cine rifo Banta Bare ane B CN Daig Tire Location CKO Date Tima LORCA Tot Rerawals er Phone by OPAC Ho of Paces Usad In house 3 2 Checking In an Item This section consists of following topics e Checking In an item normally e Changing the Check In Date and Time e Checking I
6. n a Damaged Item 3 2 1 Checking In an Item v Check in typically involves scanning or entering the item barcode You do not need to identify the borrower But if you want to you can set up the display options to show the borrower name v Double click on open CKI window S Pasifika Campus Library File Edit View Tools Help 4 Cataloging Circulatio Open CK Window 3 Open CKO Window Z Circulation Reports K Self serve Checkout HH Closed Stack Request List csArFil Circulation Control Menu v Inthe Checkin Processing window scan the item and press ENTER or click OK v If you choose CKI Show Borrower Horizon displays the borrower s name S rie Eda Vear CU Goerewer ern Herki Teoh Wendeow Help bel helio 2 UIA 9 ea elev as l Scan enter Y Gh Searching the item Gi Date 00 2805 Y 2 Acquisitions DEP Le acne crec vost MMMM oY Tx ox oe E open CRI window 9 Open CKO Window S E Circulation Reports Barcode he Amon toney a E Sett serve Checkout Copy Status Destination SCKOS HW closed Stack Request List p 1 a CSA Fi Inteaigent library syshens papers 1 Trans HSUCL 4 Circulation Control Menu N item Status Cons BI Block Note Code Types circ Privileges Table LE transfer Request Queue LI transfer Request Queve Bib Display 8B CSA Location Administration HB CSA Printer Administration GB Printer Queue Administration D Pickup Loc Sort GB sage Statistics Penods Setup ene Click OK Sho
7. ng Checkin Mode Circulation Standard C Bookdrop In House Use 2 Open CKI Window K Open CKO Window Z Circulation Reports Barcode I EH Self serve Checkout Copy HH Closed Stack Request List a ore intelligent library systems papers 1 ca Circulation Control Menu Show Blocks This displays the blocks of the borrower who most recently checked out the item selected by the arrow in the Checkin Processing list box When you check in an item if there are any blocks associated with its borrower Circulation displays the Current Blocks window with the blocks for that borrower However the Current Blocks window displays only once per borrower per checkin session Choose CKI Show Blocks to re display the displayed borrower s blocks 3 2 2 Changing the Check In Date and Time Horizon uses the current date and time from your computer operating system as the date and time an item is checked in But when you need to you can change This displays a window in which you can change the checkin date and checkin time to something other than the current date and time v Click on Change CKI Date v In new window change the date and time and then click OK 9 Fastis Campus Library Checkin Request Processing T S us 6120298989011 V S 2 Searching 3 2 Acquisitions Catatoging le 2 Circulation EE open GM window EH Gpen CKO Window circutation Reports EH Set corve
8. rd if you no longer need it However make sure that all outstanding issues items checked out to borrower fines due and so forth are resolved first v In the Checkout window scan the borrower s barcode or enter the borrower s ID manually v Choose Borrower and click on Edit Borrower ji Pasifika Campus Library Checkout E 9 Ea File Edit View CKO Item Blocks Tools Window Help as 1 27 Find Borrower F4 1 Y 4 Searching I Acquisitions 9 Cataloging Circulation Open CKI Winde K Open CKO Wine 24 Circulation Repe K Self serve Chec Current Blocks HH Closed Stack Ri History Blocks a CSA Fill Payment History 1 Circulation Control Menu Borrower Nilufa Nisha CBHT ST F Py UI FF WIT P Dele T tem or Borrower Barcode Duplicate Borrower Requests Bookings v Click on Delete Borrower and now you are prompted to confirm the deletion 13 v Click OK JJ Pothka Canpus Dray ee boone n r E E File Edit View CKO Item Blocks Tools Window Help Scurt Tha d i a Seerching BorrowerNo 14791 Regist Date 00 14 2013 a f ee Delete Borrower Na af OCES i l aet Cc nate 69 Aan 2 Catalocing Uu s plicata Borrower 5 LBACL S L LN Circulation Location LBACL Lavasa CTF E LINGEN e open CKI Wiru Hiype k W HI S1 Callage of 4usinass HASIN KA open CKO Wc ba Exp Dal 12 1 1 20 3 C Circulation Repe a ES Sol cowo Choc l Name INil
9. t to exit Damaged Checkin Mode v If you want to continue checking in items as damaged click No otherwise click Yes v When the item is repaired you can return the book to circulation by checking it back in 3 3 Renewing an Item during Check Out In Circulation you can renew one or more items at a time for a borrower These conditions govern whether a borrower can renew an item and for how long Renewal Limits This limits the number of times a borrower can renew a library item If a borrower attempts to renew an item more times than the limit allows Horizon prompts you that the maximum has been reached You can check the book back in and check it out again to the same borrower or you can override the renewal limit A borrower can also renew an item by phone As with in person renewals Circulation allows only a certain number of phone renewals to be made for a selected item The number of phone renewals allowed may be different than the number of regular renewals Renewal Due Date Depending on the borrower s and the item s classifications the renewal loan period may be shorter than the original checkout loan period Note The Item can be renewed once See the check out options below v Inthe Checkout window identify the borrower v Click All Items Out Horizon displays a list of all items checked out to the borrower v Do one of these options Renew one scan the item Highlight the item item barcode or enter i
10. t you want to renew in the Item or and choose CKO Barcode field Renew Click Yes when HORIZON asks if you want to renew the item Renew more scan the item Highlight the items than one item barcode or enter it you want to renew in the Item or and choose CKO Barcode field Renew Click Yes when Horizon asks if you want to renew the item Repeat steps 1 and 2 for each item that you want to renew Renew all Scan the item Choose CKO items barcode or enter it Renew All in the Item or OR Barcode field Highlight all the Click Yes when items and choose Horizon asks if CKO Renew you want to renew the item Repeat steps 1 and 2 for each item Horizon displays a message asking if the items are present v Do one of these options If the items are present click Yes Horizon renews the items and displays the new due date in the list box If the items are not present click No 4 MANAGING BORROWER RECORDS You add a new borrower to your circulation database by creating a borrower record You can edit a record renew it or delete it when you no longer need it This section covers the following topics Adding a New Borrower Record Editing a Borrower Record Deleting a Borrower Record Renewing a Borrower s Registration Viewing a Borrower s Circulation History Y Y Y Y Y 10 4 1 Adding a New Borrower Record v Open the Checkout or the Checkin Processing window Sos SE and then click on New Borrower tem
11. ter the borrower s ID manually v Choose Borrower and click on Edit Borrower i Posi Comput UBF KJ File Edit View CKO Item Blocks Tools Window Help Search T Tae a pi Find Borrower F4 ISE 1 ge e lt Y 4 Searching T Acquisitions RT arra Y Cataloging S Circulation S open CKI winde Requests E Open cko wing Bookings iz Circulation Repc Ss K Seif serve Chec Current Blocks HB Closed Stack Ri History Blocks CSAFil Payment History Y 4 Circulation Control Menu wer Nilufa Nisha CBHT ST tem or Borrower Barcode ra Duplicate Borrower Kad nmp Service vi v Edit the needed fields 12 W aI eke L 1 E HHA 2 1 BE Borrower lv 14791 Regist Date oer Last Updated banoa Y E Cataloging No of CKOs 1 Last CKO Dale 6 14 2013 Circulation Location Bact iaasa Camous LNY Codes m on Ren RIE CBHT ST Corage of Business Hospilaiiy and Tourism Studies Students EY Open CKO Window E mn on circutation Reports Exp Date 12 11 2013 EH Seit serve Checkout BH Closed Stack Request List Gea pa Y E Circulation Control Menu Inventory Y 2 Seriais Y J Administration name utansa S AR ID 2013117226 Binihdata Phone New Delete 8379911 Mob ET Phone Type Mon Mowe v After filling the borrower s detail Click on Save option 4 3 Deleting a Borrower Record You can delete a borrower reco
12. ton Reports Set senve Checkout E closed Stack Request List casara T 2 Crrcutation Control Menu D inventory B rde Edit View CKO Boomer Bem Blocks Teo Window Help t ala x HS tee a Bassa gt Hm D Searching Borrower aq ver 70 E gt tan oga of At O E B Acquisitions Rem or Borrower Barcode S hllt w D Catakeng 7 2 Craton Due Date ibarcocde Cotechon Price Type l Open CK Window D Open CKO window i Circulation Reports ED Sair serve Cneckout H Closed Stack Request List A csara O Circulation Control Mers a iventory O Seran I Adminstration 1 Molecular biology and biotechnology 10 17713 60679001536414 GEN D 182 99 140 Ls 2 Prescott Haney and Klein s 107 17 13 606790015635978 GEN D 209 32 7140 3 Gactecnnciogy an introduction 10 17 13 60679001531969 GEN D 6292 140 v Bodas a mema srs can also see a list of all the items currently on loan to the borrower as well as a list of all Current blocks for the borrower and you can edit certain circulation information v If you want to see a list of all items currently checked out to the borrower click All Items Out or choose CKO All Items Out v Blocks This opens a list of current blocks for the borrower v Clear If at any time you want to clear all of the borrower and checkout information from the Checkout window click Clear Circulation then displays a blank Checkout window 4 v Edit Item This lets you edit circulation informat
13. ufa Nisha IE siosed Stack Ri A Sx s NID 2018177226 snr 9 creua Canl Ment Borower Note TEA 4 4 Renewing a Borrower s Registration You can use two methods to renew a borrower s registration v Automatic Periodically HORIZON prompts you to update the registration The period between renewals is determined by library policy and is set by your system administrator as part of each borrower s BTYPE v Manual At any time you can open a borrowers record and change the expiration date v Follow the below mentioned step to renew a borrower s registration In the Checkout window scan the borrowers barcode or enter the borrowers ID manually If the borrowers registration has expired Horizon displays an Expire Library Registration window Click Renew HORIZON displays the Edit Renew Registration window Update any information that has changed For example you can verify the borrower s address and phone number Save your changes Circulation renews the borrower s registration and returns you to the Checkout window with the borrowers name displayed You can proceed with checkout procedures TT 4 5 Viewing a Borrower s Circulation History Horizon Information Portal or OPAC lets you keep a borrower s circulation history If your library chooses to keep this history you can view it in the Edit Borrower window v Open the Edit Borrower window for the borrower whose circulation history you want to view v
14. w Blocks Change CKI Date gan naan oee v HORIZON displays the items checked in for the borrower When you check in items for a different borrower HORIZON clears the list view to display the titles checked in for the new borrower M TRI 2TIB9989 61T V a E Searching CHI Daie 7 26 2013 E Acquisitions Time 02 20PM 2 Cataioging Checkin Mode 2 Circulation T Standard C Boskamp inHouse Use Exempt Fines Renewal S open ceo window ET open CKO Window cireutation Reports Barcode f Ee Salf serve Checkout Copy fl Closed Stack Request List Sirius Desiiraion E Chios Anu Of online search sirabegies a CSA Fill bitelligent biwary systema papers 1 Transat NSUICL Z 2 Circulation Canpret Menu M amp hem Status Codes BI Glock Note Code Types Mi Circ Privileges Table BU raste Request Queue EL transter Aequesi Guews Bit Display BB GSA Location Administration BB CSA Printer Administration BB Printer Quewe Administration 1D Pickup Loe Sort HE Usage Statistics Periods Satup 4 inventory Y 2 Senate E 2 Administration Snow Biocks Change CKI Date Edit nem Cear Rann B T SSG fo als v Set up Checkin Display Options Click on CKI to show borrower s name and blocks in Pasifika Campus LA BI Request Processing fee File Edit View CKI Borrower Item Blocks Tools Window Help IR S2B Cc Bae sa s ev ory J Searching J Acquisitions Catalogi
15. y 1 FIJI NATIONAL EN UNIVERSITY daa HORIZON 7 5 0 CIRCULATION USER MANUAL Prepared By Dr Tanveer H Naqvi Deputy University Librarian 1 INTRODUCTION The Circulation User s Guide provides comprehensive explanations of procedures and functions of the circulation module It explains how to use Circulation to manage all your library s circulation related tasks such as fast added records blocks requests and notices It also explains Circulation reports 2 LOGIN TO HORIZON gt Double click on HORIZON Icon eae VE aaeei player gt oF ee a Double bile B Fist National Unrversity Bran R MAozilla Firefox Horizon 7 5 Information Management System Enter your username amp Password AT OTS reserved Liser Server Horizon Password Database horizon ka Server Cancel 2 3 CHECK OUT AND CHECK IN gt gt Circulation helps keep track of where your library s items are when they are taken by borrowers When you check out an item to a borrower Horizon assigns that item s record to that borrower s record Other borrowers know when they check the Online Public Access Catalogue OPAC that the ttem is temporarily unavailable Checking the item back in clears the assignment of the item record from the borrower s record and the catalogue shows the item as available again lf a borrower wants to keep an item for longer than the established borrowin
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