Talking Titler User Manual
Contents
1. Lagos 582. 7 3 Delete the Last Point of a Geometry 53 Dr Michael Bary Geomatics Engineering University of Calgary 14 March 2011 5 FREQUENTLY ASKED QUESTIONS My system won t play the media files Before you enter data In the Object manager from the top menu select Configuration and select Configure Data Sources Set the path You MUSTdo this before you start to enter media items otherwise you will have to create these paths foreach media item I ve entered the data and my system won t play the media files Basically you have to set the path propeny foreach media item To set the path conectly 1 Set the path of the project folder Select Configuration gt gt Configure Data Sources click on Set the path button Choose your project folder 2 Foreach media item Right click on the media item record gt gt select Modify amp View Media Info gt gt click Get Media File button Navigate to the media file and select it Note the changes in the path field after this process In the Object manager from the top menu select Configuration and select Configure Data Sources Set the path want to add an item to a Look Up Table In the Object manager from the top menu select Configuration and select Configure Data Sources Select the type of LUTyou require and select Add New and type in the new item 54 Dr Michael Bary Geomatics Engineering University of Calgary 14 March 2011 Appendix A KEY ENTITIES AND IDENTIFIERS case
3. _4378 Joan Habermas Renaulds 32 Dr Michael Bary Geomatics Engineering University of Calgary 14 March 2011 7 8 9 Open Deed TA _ 2015 4376 first and enter it asa new Reference File Disc uss and then do the following Cut and paste what you think is the relevant text in the deed to the Description field Repeat this for all the deeds Enter the person details forthe lawyers If their details are not in the database already enter the details of the people 10 We do not need to enterthe Tenure type asitisin the descriptions 11 Link the reference instruments to the relevant people land objectsand survey plans 12 Once allthe data are entered and you feel that the data are accurate close the Reference Instruments Right click on the record and select Mark asClosed This is equivalent to registering them They now cannot be altered 13 Try to retrieve data which will give us information about the following In 2017 Manie Slovo claims he owns the property lot 1 and house 72 asJ ohn Doe did not repay his debt and we go to a community tribunal We need to get all the evidence related to the adjudication and titling of the property to assessthe evidence In the same year John Doe s long lost brotherchallengesJ ohn Doe s ownership Disc ussion Did we enter either of these two claimants as people If we look at the relationships which we have entered against John Doe can we track
4. dE iia 11 2 TUTORIAL TALKING TITLER OBJECT MANAGER esesesssreesesrersrssrrsressersrerrerseesreseresresee 12 2 V INTRODUCTION sriain an R E E A oerr een rere t 12 2 2 CREATE DATA DIRECTORIES ice ccscecscetetetasceceessetecciadisruuees ises ransis seiis aies iiia is asiain 13 2 3 SELECT THE DATA DIRECTORY sgscscrscnsoncavincsssnagvaaciausaensgusavastenvsueteasa psa mavitwassaontaaranctutdsuenele 14 24 UNDERSTANDING DATA IN THE SYSTEM sssesseseessssssessersesssseseessrsessssessssessssssoessssseseseseess 15 PART 1 BOUNDARY CONFLICT RESOLUTION ssessseeseseeseesrssrrsressersrrsressresrrserssresseseresreses 15 PART 2 CENSUS AND EXPECTED PROPERTY RIGHTS 00 cesccscssscesecseeseoceeneetscnserseeeanes 23 Part 3 Formalisation Regularisation of Almondville 0 cece eeececeseeeceeececeeeeeceeeeseeeeceteeeeeeeeee 30 3 DESIGNING A PROJECT ecnin rereana a a Eaa A a T R a a Ea 35 STEP 1 List Entities snasnuuisenoni nn E E E E A 35 STEP 2 DEVELOP QUESTIONS YOU MIGHT ASK OF THE SYSTEM eccere 38 STEP 3 Develop Prefixes which uniquely define the entities 0 eee eeseceeeceeeeeeeecneeceneeeeeeeeaeees 39 STEP 4 Document the Relationships between Entities cc2 cccececcscsecesccessegceseundencssvesd cevsavessenundecesevee 39 STEP 5 DEVISE A SCHEME TO RELATE THE DIFFERENT ENTITIES AS PER THE TABLE IN STEP pec pease ces acne ase acteesiecace anise aay ae sence Ne Se ydezanddeapteustiedacuneacelescatbaccautevenca este SESER ES AE 39 STE
5. dynamic scalable solution to land records which allows the management of data relating to land tenure such as land surveys and land registration and communal land records It has limited vector data storage Capabilities it stores coordinates representing land objects and positions of media items such as videos or photographs In the long term it should be easy to interchange data with various GIS packages Object manager is the simplest form of the Talking Titer system It is Windows based and has the minimum number of tables entities It is desgned as a data management system to handle data stored in the computer as digital files in database tables and analogue sources such as wntten documents maps diagrams video tapes DVDs and CDs In this form it is a good solution for a small survey practice a local level registration office oran NGO collecting data on land tenure It is also ideal as an education and training tool for land registration and other land records systems It is also very useful asa design and prototyping tool A major feature is the flexibility it allows in modelling relationships and this should allow potential users to describe their needs and then try them out in a simple model and debate what s needed and what may be superfluous The prototyping process should also indicate the procedures and quality management functions that should go into a manual of procedures Once you have tested the system you need to write str
6. or another Property Object What happens As you can see we can edit and delete the record we cannot delete it once a relationship hasbeen created with another object though Click on the Add Modify Geometry option Have a look at what we should do aspart of entering coordinatesto representa property object 8 Click on the Relations button What happens 9 Try to relate House 72 with another object Can you do this We have now entered the basic data for House 72 As you can see the drop down menu also allows other type of Land Property Object such asa Parcel What other objectsdo you think we could add in here 27 Dr Michael Bary Geomatics Engineering University of Calgary 14 March 2011 Adding Relations 10 0n the tab menu Click on Person Select John Doe s record Modify it by adding the additional description data in Field Sheets 7 People Living in the House and putting House 72 ashis address 11 Select Add New person Add the details for all the people listed in the table above Note that the fields in red with a next to them are essential fields The Title field entry must be selected from the drop down list i e click in the down arrow atthe end of the field 12 Copy the relationship descriptions into the Description field 13 Click Add New or Add New and Close to complete the record entry in each case 14 Have a look at the Description field in the table Each time a change to the record iseffected a note
7. tenure system work How does inheritance work here if a person dies without a will We limit our exercise to house number 72 and its occupants Asa start we collect census data relating to five people and we photograph them in front of house number 72 The person at the forefront of the photo isJohn Doe We record his details in Field sheets 6 At house number 72 on our census fom we note the following Field Sheets 4 Property Object Property ID Address House Number 72 Street Address 72 Nutty Street Almondville Field Sheets 5 Photographs File name Description PH_ 2009 06 10 1 John Doe Gladys Brown Children Mavis Ellen and Peter Brown in front of house 72 PH_ 2009 06 10 2 House 72 rearview Ph_2009 06 10 3 Rice Field forthe use of John Doe and family or perhaps for occupants of House 72 Details not Clear Ph_2009_ 02 02 Qkbrd Quickbird satellite image of Almondville settlement 23 Dr Michael Bany Geomatics Engineering University of Calgary 14 March 2011 Field Sheets 6 People Living in the House Last Name First Name Date of Birth National ID M F Relationships and other facts Doe John 1940 02 27 1940022705 Traditional Leader Almondville Head of House and de facto owner Widower Wife died two years ago He hasthree children and 15 grandchildren He lives in house number 72 with his daughter her husband and herthree c
8. video file recorded at same time previous video is relevant to new one different witnesses or contradictory testimony 38 Dr Michael Bary Geomatics Engineering University of Calgary 14 March 2011 STEP 3 Develop Prefixes which uniquely define the entities We want a prefix which defines a particular entity or reference For example we prefixed a survey Record by SR and the suffix is the year in which it was created SR123 2009 It is preferable that each type of entity has a unique way of referencing and identifying it You should not use the same identifier for two different objects either even if they are of the same type See Appendix C STEP 4 Document the Relationships between Entities suggest you draw a matrix on a large sheet of paper List all the entities along the side and along the top Then in the square matching two entities write the possible relationships between them Remember an entity can have a relationship with itself E g A dog fights other dogs The following is a simple table to determine the relationships between different entities Entities Dog Cat License Owner Dog fights other chases has Cat fights other has License Owner owns owns purchases STEP 5 DEVISE A SCHEME TO RELATE THE DIFFERENT ENTITIES AS PER THE TABLE IN STEP 3 How do these entities relate to each other The table above should provide these Following this you should be able to determine if an ent
9. 12 2006 08 12 Object Beacon 17 Almondville_Cedarville Almondville_Cedarville boundary Beacon_17 Concrete pyramid placed Date 2006 08 12 Surveyor Photographer Running Wolf Hand Held GPS Fix Units D M S Latitude 34 00 00 0000 North Longitude 50 00 00 0000 West PH_ 20060812 2006 08 12 Object Beacon 19 Almondville_Cedarville boundary beacon_19 Concrete pyramid placed Date 2006 08 12 Surveyor Photographer Running Wolf Hand Held GPS Fix Units D M S Latitude 34 00 02 0000 North Longitude 50 00 03 0000 West Adding Photos 35 Select Media from the tab menu select Add New Media 36 Add the details for the two photographs above 37 Now select Person and add Running Wolf asa person Put SurveyorGeneral s office in the address field Add Photographer Surveyor in his description field 38 Relate Running Wolf to these two media using Surveyor Photographer Running Wolf to describe the relationship Adding Land or Property Objects 21 Dr Michael Bary Geomatics Engineering University of Calgary 14 March 2011 39 Select Configuration in the top menu Select Configure Look Up Tables and then Property Types If Boundary Monument is not in the look up list select Add New and add this 40 Now select Land Property Object from the main menu Select Add New Property 41 Enter Beacon 17 asthe first object Enter the details for it ID is Beacon 17 Property type is Boundary Monument Description is Concrete Pyr
10. 2 8 Search for a Record 46 Dr Michael Barry Geomatics Engineering University of Calgary 14 March 2011 4 3 Procedures specific to Media Records 4 3 1 Show or Play Media Item 4 3 2 Assign a LocationPoint to a Media Item 4 3 3 Access the Media Auxiliary Attributes Form 47 Dr Michael Barry Geomatics Engineering University of Calgary 14 March 2011 4 3 4 Add Auxiliary Attributes for Media Items 4 3 5 Update an Auxiliary Attribute for a Media Item 4 3 6 Delete an Auxiliary Attribute 48 Dr Michael Barry Geomatics Engineering University of Calgary 14 March 2011 4 4 Procedures specific to Reference Instruments 4 4 1 Duplicate a Reference Instrument 4 4 2 Mark Reference Instruments as Closed 49 Dr Michael Bary Geomatics Engineering University of Calgary 14 March 2011 50 Dr Michael Barry Geomatics Engineering University of Calgary 14 March 2011 4 5 Procedures specific to Land Objects 4 5 1 View Geometries of a Land Object 4 6 Procedures specific to Geometry 4 6 1 Add Geometry 4 6 2 Delete Geometry 4 6 3 Modify Geometry 51 Dr Michael Barry Geomatics Engineering University of Calgary 14 March 2011 4 7 Procedures specific to Spatial Points 4 7 1 Add the Spatial Points of a Geometry 4 7 2 Modify the Spatial Points of a Geometry 52 Dr Michael Barry Geomatics Engineering University of Calgary 14 March 2011 4
11. 4567 and the rest of the Survey Plans you may use the term diagram rather than survey plan What isthe chain of subdivisions and consolidations that hastaken place Enter all the survey plans as media items and their Lot numbers as Land Property objects Enter the Survey Plans as media items in the following order Plan Lot Number Object SP_2015 4567 Lot 1 Almondville outside figure of settlement SP_2015 4568 Lot 2 portion of Lot 1 Almondville SP_2015 4569 Lot 3 portion of Lot 1 Almondville SP_2015 4567 1 Endorsed to show subdivision of lot 1 creating lots2 and 3 SP_2020 567 Lot 4 comprising consolidation of lots 2 and 3 into lot 4 Almondville SP_2015 4568 1 Cancelled asincluded in consolidation Lot 4 SP_2015 4569 1 Cancelled asincluded in consolidation Lot 4 SP_2015 4567 2 Endorsed to show consolidation of lots 2 and 3 into lot 4 Almondville Why should we choose this order of entry 2 Enter the lot numbers as Land Property objects and then relate them to the survey plans 31 Dr Michael Bary Geomatics Engineering University of Calgary 14 March 2011 3 What happensto house 72 now To what should this be related if anything 4 Mark the relevant Survey Plans as Superceded and Lot Numbers as Extinguished if they are no longer the curent document or the lot has disappeared through consolidation or subdivisions which leave no remainder 5 What should we do with the Su
12. Dr Michael Barry Geomatics Engineering University of Calgary 14 March 2011 SCHULICH School of Engineering XN TALKING TILER MANUAL Dr Michael Barry Geomatics Engineering University of Calgary Software Update 14 February 2011 USING THE TALKING TITLER SYSTEM 1 Start by downloading the manual from the webpage Read the INTRODUCTION thoroughly and browse through the TUTORIAL 2 Install the software 3 Download the tutorial data and work through aspects of the tutorial which are suited to your needs The tutorial is designed to work through some of the issues in creating land tenure records in uncertain land tenure situations as well as provide instruction on using the software If you become a regular user you should adapt this for your own needs and perhaps provide your own data Dr Michael Bary Geomatics Engineering University of Calgary 14 March 2011 Table of Contents DA UT CU TOI mereen eea a theses ates anata eta cana ede tte e E neues aateumteanae oncaeid 4 1 1 MINIMUM SYSTEM REQUIREMENTS i scendescicuees a esreraeecsulgeaecaederenediceeereredeentesciannds les 5 1 2 INSTALLING THE SOR LW ARB sisson ceginag egestas ch caeoe ce dessa sd guspdenaneaetaueedetiaatusquadaeraseinedaonsleented 5 1 3 SETTING UP THE RESOURCE FILES ctccaccnstusarver ued andasarecantiedvanvtaadasadaueadamuracatdecludpeavuadecuecuilecs 9 1 4 DESIGN PROCEDURES scgcs sci cecidi cate podseidicdesgsldesedantepide iao E aK EE EEEE Eaa
13. E aes The following isa list of suggested identifiers Adapt them as you see fit It may be an idea to examine Open GIS Consortium OGC and ISO documents for standard features identifiers and codes Primary Identifiers for Registration title ordeed ortransferis not that important Change the first letter to D to reflecta deed if you wish TA_09 4 123 may referto the 123 rd title registered in 2009 The Tindicates that the instrument is the Title and it Transfers rights in the entire parcel e g ownership of the parcelora long term lease The A may referto the office orregion in which the title is registered The _4 may referto the 4h change in rights on the parcel since the title was first registered For exa mple there may have been a servitude a lease a restrictive condition and a Caveat a kind of notice or waming registered on the title since it was first registered In this way one can check that any copiesof the title match the Current up to date one Suggested Name Identifier or Explanation J unsdiction Prefix Form Title or Deed TA _09 4 123 Whetherone calls this instrument 55 Dr Michael Bany Geomatics Engineering University of Calgary 14 March 2011 the type of rights which the instrument documents e g one could have LA_09 45 to uniquely identify a lease S A_08 52 to uniquely identify a servitude C_A_09 345 to indicate a caveat waming etc and pehaps
14. Last First Date of National ID M F Relationships and other Name Name Birth Facts Doe John 1940 02 27 1940022705 M Traditional Leader Almondville Mbeti Sifiso 1951 0315 19510315651 M Traditional Leader Cedarville Khan _ Ali 1960 05 30 19600530538 State Security Advisor responsible for mediating boundary conflicts between customary authonties Lets enter our first data First we need to set out media types in the Look Up tables 1 N Run OM software Configuring Look Up Tables Click on the Configuration menu item on the top menu Select Configure look up tables Select Media Types l Delete any media types that should not be in this look up table You must do this now before you start using the table If these are not in the look up table add Audio Fle Digital Photograph Scanned Document Survey Plan Video and Whitten Document using the Add New button Save changesand exit Adding Video Records Select Media in the tab menu the menu just below the statement Hint right click on a record for further functionality 17 Dr Michael Bany Geomatics Engineering University of Calgary 14 March 2011 7 Delete any existing records 8 Select Add New Media 9 Select Video from the Media Type drop down list 10 Click on Get Media File and navigate to the file V_ 20060812 Almondville_Cedarville dispute and selectit 11 Click on Show Media to make s
15. P 6 LIST THE ENTITIES IN THE LOOK UP TABLE OF REFERENCES AND MEDIA 39 STEP 7 PROTOTYPE THE SYSTEM sa cesctacee cess ecrnssectctes de ouncedetossateneectuedeneaene tees nee 40 STEP 8 DEVELOP SYSTEM BACK UP AND ARCHIVING PROCEDURES occse 40 Bh MMW DO 557 E E Lose cebiecteiantdca cee tu eicenc biace E E uae abteoeeaaautes 4 4 1 Procedures that applies to Configuration of a Project ccesssceesseeeseeecseeseeecaeeaeeeceeseeeeeeeeeees 4 4 1 1 Configuring the Project File Location 0 ccccceecsesssssseescseeseeecseeseeecaeeseeecseeaeeeeneeaeeaeeaeeeeneeas 4 4 1 2 Configuring the Database File Location ee eee eesecsseceeeeeseecnaeceseeeeeeesaeecaecnaeenseeesneeenaeens 4 4 1 3 Configuring the Lookup Tables rs sacteedasiedectareteerncnstadsleineaernaas eed onunendtonaeeieedlon dee 42 4 2 Procedures that apply to Person Land Object Reference Instrument and Media records 43 42 TAdd a New Recordi eisirean eataa aaiae a eanan a e aa e eia a NNE AE AAi 43 4 2 2 Modify or View Record Information eesesesseeeseseeesesressresresressessrestessetsresrenserstesreeseeseeseresre 44 4 2 3 Deletea R cord isrsiirci iaren anie niai NT EAE KEANE ESEA SE EA 44 4 2 4 Relate a Record with other Records eesesseesesesessssesressresrrsressessrssressessresrenserssesreesreserseresee 45 42 5 Display Related Records osissaresssii ensata i a a a a aA 45 4 2 6 Modify or View RelationS s ssiisisiiie issic sinisiin aisae s andin anisi asie
16. above Better to create type up the field notes in word processor during data capture orat the end of the day sdata collection 16 Copy the description data into the Description field 17 Click on Save this Record and Add More 18 Dr Michael Bary Geomatics Engineering University of Calgary 14 March 2011 Adding Audio Records 18 Select Audio File from the Media Type drop down list 19 Click on Get Media and navigate to the file AU_ 20060812 Almondville_Cedarville dispute and select it note this audio file and the video file are actually from two different projects 20 Repeat steps 11 15 for other media files 21 Click on Save this Record and Close 19 Dr Michael Bary Geomatics Engineering University of Calgary 14 March 2011 Now let s relate these two media files Relating Media Files 21 Right click on the Video record V_20060812 Almondville_Cedarville disoute and select Relate thisMedia with and select Another Media 22 Select the Audio File for AU_20060812 Almondville_Cedarville dispute 23 Type Audio file augments the video record in the Description field 24 Copy the Description of Content from the V_20060812 Almondville_ Cedarville dispute below this 25 Select Relate and the system retumsto the main screen Viewing Relations 26 In the main screen on the top rght of your screen click Relations and on the menu on the bottom split screen select Media to Another Media File 27 Select the video
17. add 1 etc to indicate any amendments or endorsements to these instruments e g C_A_09 345 1 Altematively one can use a Single prefix such as C_A_07 123 to indicate some form of partial ight orcontractual relationship One can choose to change the Title number if the land issold orpassed on to an heir orretain the same title number for numeroustransactions One merely changesthe name of the legal person on the title and keepsa list on the front page to show the history of different owners It may be saferto change the number each time a change of ownertakes place though Suggested Name ae ane Explanation J unsdiction or Prefix Form Partial Rights TA_09 123 Instrumentsthat may be e g registered ona title tend to be Servitudes C_A_07 123 partial rights we don t necessarily easements need to distinguish these from a right of way LA _09 45 title deed in the database we profit a can still prefix this with a T prendre Otherwise a sngle letter prefix Leases may be used forall of these to contracts indicate that they are partial licences rights orthe prefix may describe 56 Dr Michael Bary Geomatics Engineering University of Calgary 14 March 2011 Other Identifiers Suggested Name Identifier or Explanation J unsdiction Prefix Form Audio File AU_2009 456 Cadastral Information Cadastral System Plan govemment Information CIP_2009 123 mapsof cadastral Plan boundaresand other cadastra
18. ael Bary Geomatics Engineering University of Calgary 14 March 2011 Navigate to the Talking Titler page and click downloads in the left hand column Save the tt date zip file see footnote to a suitable directory and keep a note of this directory You should archive the software version as you may choose to reinstall that version at some stage Click on the tt date zip file to unzip it If nothing happens you probably need to install a suitable zip unzip utility There are a number of freeware versions available Click on the tt date file to install the software You should see a screen that looks as follows note 2 bf Fe dotnetfx setup TTOM Figure 1 1 Installation Screen Click on TTOM to start setting up Note 3 4 Next the Welcome dialog will appear Click on Next and follow the instructions Read the licence agreement click on I Agree to the licence terms and click Next 5 The Select Installation Folder dialog appears and provides the default installation folder the destination folder can be changed now Click Next when done e g a file that is named tt 11 02 14 1 zip means the version was created on 14 February 2011 2 If not in the Window select view and select icons This should solve the problem gt If you get an error message it probably means you have not deinstalled a previous version of Talking Titler Dr Michael Barry Geomatics Engineering Unive
19. amid Select Save This Record and Close on the data input form Ignore the following forthe mean time 42 Add it scoordinatesto the coordinate file Right click on the Beacon 17 record Select Add Modify Geometry 43 In the Geometry Look Up Table select Point 44 Click on Add new Geometry 45 Right Click on the Record and select Add ModifyView Spatial Points 46 For Ellipsoid type WG S84 47 For Origin type GRS 80 48 Undername specify Beacon 17 49 Forthe X Easting Coordinate input 50 00 00 0000 West 50 For the Y Northing Coordinate input 34 00 00 0000 North 51 Click Save 52 Relate Beacon 17 to photograph PH_20060812 Almondville_ Cedarville Beacon_17 53 Repeat steps 39 51 for Beacon 19 22 Dr Michael Bany Geomatics Engineering University of Calgary 14 March 2011 PART 2 CENSUS AND EXPECTED PROPERTY RIGHTS To reduce intemal conflicts over land in the Almondville community we need to document existing rights and expected rights We also need to ensure that we can show the relationships between the people in Almondville and the land We first need to know how many people live in each house what their relationships to each otherare and then their relationshipsto land objectse g houses trees fields House Number 72 and its People We start off with a census type survey of the community Who lives here What are the relationships between them Do they have a right to live on the land If so how does the land
20. b file Next click on Configure Project Folder Location Navigate to the folder which includes the data files TTO M Tut Almondville Select Save Note the software will find the files in the sub directones NOTE If the database has data in it already we need to delete this for the tutorial Remember to backup this data if it is important data 1 Close OM software 2 In the The OM subdirectory open the file OM Mdb the MSAccess file by Clicking on itoropening it in MS Access 3 Open the table relMediaMedia 14 Dr Michael Bary Geomatics Engineering University of Calgary 14 March 2011 Click on Edit select All Records and then in the Edit sub menu delete all records Do the same forall the tables prefixed with rel 4 Now delete the records in the table tblSpatialPoint This table must be deleted first And then do the same for the rest of the other tables prefixed with tbl Do not delete the tables themselves Do not delete the data in the lut look up tables You probably need them 2 4 UNDERSTANDING DATA IN THE SYSTEM DISC USSION A DATA ORGANISATION AND ALE NAMING CONVENTIONS Open some of the data files and examine them What have you noticed about the directory structure and the file names Isthere a way we can improve this system DISC USSION B MENUS AND DATA ORGANISATION Have a look atthe top or main menu What are the main objects or things we use ina land records
21. ce He tells us who he expects to inhernt the house and what he expects will happen to theirsiblings once thishappens He also mentions that he hasa personal loan an IOU with Manie Slovo using house as guarantee Manie Slovo hasthe written piece of paper reflecting this but we cannot trace him Somehow we need to show thisasan encumbrance on the property if we choose to title it in future However we have no hard data So laterat the end of the day we decide that we don t have enough data in the video interview so ratherthan set up a further video which will take up unnecessary file space we quickly getJ ohn Doe to give us a detailed sound bite on this issue as we did not get the compete picture on the video 25 Dr Michael Bary Geomatics Engineering University of Calgary 14 March 2011 V_2009 06 10 J ohnDoe 2 Date 12 J une 2009 File Type Video Camera Operator Mike Bary Interviewer Mike Barry Persons in Video MrJ ohn Doe Role Traditional Leader Almondville Postion Data Not recorded Description of Content John Doe hasa field where he grows subsistence crops He describesthe boundariesand who hascropsadjacent to his fields AU _ 2009 06 10 J ohnDoe 1 Date 12 J une 2009 File Type Audio Camera Operator Mike Bary Interviewer Mike Barry Persons in Video MrJ ohn Doe Role Traditional Leader Almondville Postion Data Not recorded Description of Content Sound file de
22. cess recursive relationship Which topographic maps e g 1 50 000 sheet underlies this survey Which Surveys are fall within the borders of a particular map sheet How many of the reference entities are contained in one of the media Which people are affected by the survey Which people have registered orrecorded nghtsovera parcel orobject Which people are claiming a particular parcel Who are the clients Do they have representatives and sub contractors What other relationships between people are relevant to the survey What are the interpersonal relationships in this population that may give rise to land rights or expectations of land rights Which people are affected by the process who are the stakeholders and other role players What is their interest What are the Titles Deeds affecting the survey What partial right titles deedsaffect the survey Which people lay claim to these What are the Survey Plansthat are being generated by this survey What digital survey files e g DIMs Geodetic coordinate lists affect the survey Which multimedia files are relevant to the survey including ones generated in previous surveysand as part of this survey Which parcels are featured in these multimedia files Where isthe orginal evidence stored Which people feature in these multimedia files Which Physical features feature in these multimedia files What other multi media files are related to each other e g sound file and
23. chael Bany Geomatics Engineering University of Calgary 14 March 2011 1 4 DESIGN PROCEDURES Atthe end of thissection you may have the following protocols Steps to access project Stepsto enterdata Standards for entry of data Backup protocols Once you have familiarized yourself with the software go and work through the DESIGNING A PROJ ECTsection Write down a formal set of steps for people to use the software Ideally personnel who enter data should have done the tutonal first You need a procedure to enter the data and create the relationships You also need to standardise the descriptions in each field It is advisable to create a MSword document with a standard description It is important that the first line of the description should be a summary of the data entry The following isa standardised description suggested for Lagos State Line 1 RegularisationFileNo Applicant name Survey Plan Number Date Media Type the last item may be unique to each data entry Lines 2 onwards Free form description of information relevant to the application Write down a procedure for backing up the software You should back up and archive the Almondville mdb file or the name you have assigned to your database files and your raw data files on a regular basis Eg you should back up weekly and archive monthly Can you recover from a major disk crash ora virus infection on your computer Have archives of data and the database file Almond
24. cts we have to store in the records are people and land property objects and the relationships between them Thus the media items serve these other two objects In which situations might the system we have used so far be useful What other objects might we want in the system and in what situation 29 Dr Michael Bary Geomatics Engineering University of Calgary 14 March 2011 Part 3 Formalisation Regularisation of Almondville Several yearsand passand the community decides they want to formalize their land The first item needed is a survey plan of the outside figure of the settlement Lot holders choose to survey their lotsasand when they want to register their land A surveyor Jack Jacobs surveys the outside figure being Lot 1 Almondville as a land grant and createsa survey plan SP_2015 4567 Jacobs lodges his survey with the Surveyor General who assigns the above survey plan number and stores the survey record aSSR_2015 100 This plan then gets registered under a 25 year lease purchase by instalments scheme as TA _ 2015 4376 in the name of the Almondville Community Trust The surveyor General endorses this number on the survey plan In the same survey SR_2015_ 100 Jacobs creates lot 2 and lot 3 which are portions of lot 1 Lot 2 is assigned Survey Plan number SP_2015 4568 and lot 3 SP_2015 4569 These two subdivisions create a 10 metre wide road to the south of them The Surveyor General sketches the subdiv
25. ey Plans Photographs TitleDeeds and Text Documents Your Almondville Directory tree should look as follows TTOMTut Almondville Photographs TIOMTut Almondville Survey Plans TTOM Tut Almondville Text Doc uments TTOMTut Almondville TitleDeeds TTOM Tut Almondville Videos amp Audios 13 Dr Michael Bary Geomatics Engineering University of Calgary 14 March 2011 7 From the D TTOMTut Media_Tutldirectory a Copy all the files prefixed with PH_ to the directory TTO MTut Almondville Photographs b Copy all the files prefixed with SP_ to the directory TTO MTut Almondville Survey Plans c Copy all the files prefixed with GEN_ to the directory TTO MTut Almondville Text Doc uments d Copy all the files prefixed with a T_to the directory A TIO MTut Almond ville TitleDeeds e Copy all the files prefixed with a V_ and AU_ to the directory TIO MTut Almondville Videos amp Audios You may delete the D TTOMTut Media_Tutl directory and all its data once this is complete Note these videos audio filesand photographsare not to be distributed orpassed on to third parties 2 3 SELECT THE DATA DIRECTORY Identify where the project folderis located by doing the following PWNP au Run the OM software Click on the Configuration menu item on the top menu Select Configure Database File Location Navigate to TOMTut Almondville Database orthe location where you have stored the Almondville md
26. hildren The daughtershusband wasaway at the time of the visit Brown Gladys 1980 07 15 1980071509 J ohn Doe s daughter Mamed to Arthur Brown Expects to inhent house from J ohn Doe Brown Arthur 1978 06 21 Not known Absent Mamied to Gladys Brown Employed in Manilla Retumsto Almondville over weekends Comes from Coffee town Brown Mavis 2006 11 11 Daughter of Arthur and Gladys Brown Brown Ellen 1999 12 26 F Daughter of Arthurand Gladys Brown Brown Peter 1997 01 07 M Son of Arthurand Gladys Brown John Doe hasappeared in two videos forusand we did an audio recording of him 24 Dr Michael Bary Geomatics Engineering University of Calgary 14 March 2011 Field Sheets 7 Video and Audio File Field Notes Note these videosare not to be distributed or passed on to third parties File name Description V_2009 06 10 J ohnDoe 1 Date 12 J une 2009 File Type Video Camera Operator Mike Bary Interviewer Mike Barry Persons in Video MrJ ohn Doe Role Traditional Leader Almondville Postion Data Not recorded Description of Content J ohn Doe appearsin front of his house and tells us his life history how he came to acquire the house through his parents and how they came to acquire it He mentions an elder brother David Doe who left the village some 35 years ago and with whom people have had no contact sin
27. ict procedures on how it should be used You are strongly advised to work through the tutorial accompanying the system before you start using it Dr Michael Bary Geomatics Engineering University of Calgary 14 March 2011 1 1 MINIMUM SYSTEM REQUIREMENTS Computer and processor 600 megahertz MHz processor or higher Memory 256 megabyte MB RAM orhigher Operating System MS Windows XP or later Prerequisite Software to run the OM application you need to have Microsoft Net Framework v2 0 or higher and MS Access The software installation process will install thison your computer if it isnot there already You might need to access and work with several multimedia files formats Therefore you need to have the appropriate multimedia applications to open these files such as Windows Media Player or Real Player or mp3 wav jpeg avi GOM player free MS Office MS Word doc MS Excel xIS MSAccess mdb Image viewer software jpg gif 1 2 INSTALLING THE SOFTWARE 1 If you have Talking Titler on your computer back up the existing database file and all your data files to a different directory preferably to an extemal drive You should do this regula dy anyway 2 Remove all previous versions of the software from yourcomputer Briefly browse through section 1 3 Setting up the Resource Files before installing 3 Download the setup file Go to Dr Mike Barry s web page http www ucalgary ca mikebarry Dr Mich
28. isions on the parent Survey Plan of Lot 1 which is assigned an update number SP_2015 4567 1 to denote the changes made asa consequence of the subdivisions made in the survey SR_2015 100 Lot 2 is transferred to John Doe by deed T A_2015 4377 Lot 2 includes House 72 Lot 3 istransferred to Clare Habermas J ohn Doe s sister by deed TA_2015 4378 In 2017 Manie Slovo claims he ownsthe property asJ ohn Doe did not repay his debt and we go to a community tribunal We need to get all the evidence related to the adjudication and titling of the property to assessthe evidence In the same year J ohn Doe slong lost brother challenges ohn Doe s ownership In 2020 Clare Habermas dies and lot 3 becomes the property of John Doe s family through inheritance Land Surveyor Jack Jacobs prepares survey plan SP_2015 567 consolidating the two lots Deed T A_ 2020 111 transfers lot 3 to John Doe and family Deed T A_ 2020 112 consolidates lots 2 and 3 held by John Doe and family 30 Dr Michael Bary Geomatics Engineering University of Calgary 14 March 2011 Disc ussion How do we deal with these various transactions and claims How do we query our database to extract the relevant information in the event of a claim Do we have sufficient data to deal with Manie Slovo sclaim and John Doe sbrothersclaim Can we everhave enough information to deal with such claims Data Entry 1 Have a look at the Survey Plan SP_2015
29. ity is classed as Media or Reference Remembera video can be related to another video and each of them can be related to a number of different people and parcels STEP 6 LIST THE ENTITIES IN THE LOOK UP TABLE OF REFERENCES AND MEDIA See appendix A to this manual 39 Dr Michael Bary Geomatics Engineering University of Calgary 14 March 2011 STEP 7 PROTOTYPE THE SYSTEM Enterdata and relate them Play with the system and see what sort of queries you will require Then write down a rigorous set of data entry stepsand methods of performing specific types of quenes This step is essential if you want a working system The software allowsa great deal of flexibility which also means you can create a spaghetti system if you are not careful you can create meaningless relationships between data objects You also need to write down an independent system of checking and quality management Sign off on a record when it checked and propery entered Close a record once no more editing should take place e g when a title is registered the record relating to it should be closed STEP 8 DEVELOP SYSTEM BACK UP AND ARCHIVING PROCEDURES This isa new software system and itis easy to delete the database inadvertently Develop proceduresto do monthly archives of the data and weekly back ups ALWAYS back up the database file OM mdb before you install a software update You may lose your entire database otherwise EXAMPLE LAND TENURE RECORDS Land ten
30. l information Drawing Dwg_2009 123 Drawing File Can be a number assigned Dwelling Dwel_2009 567 to a dwelling such asa shack Physical feature such asa tree river powerline captured in 2009 Note that Feature a physical feature may be Physical Fea_2009_123 defined by a title deed intrument ora survey plan or both the definition depends on the application Could be a questionnaire Field Sheet sheet ora written interview i IN_2009 10 with a witness duly signed as Interview being a fair representation of what wassaid Photograph PH 2009 789 Can be an intemally Survey Plan or assigned plan numberoran Diagram a 3a identifier assigned by the Surveyor General or Registry Survey Record SR 2009 1234 Survey Record number 1234 of 2009 57 Dr Michael Bary Geomatics Engineering University of Calgary 14 March 2011 Name Suggested Identifier or Prefix Form Explanation J unisdiction Trap Line 2 Relevant to aboriginal rights and land claims Determine a set of these asperthe specific case Video File V_2009 123 Video may be stored ortape on some other rewnteable or no rewnteable media e g DVD orCD What may be important issome form of code should be incorporated in the identifier to show if the video isthe orginal data an edited version ad ora copy of the original data it snot shown at the moment Application Form AF
31. lan diagram or other media form Vegetable Garden Mapse g 1 50 000 sheets incorporating the area under survey Cadastral Information System Plan govemment maps of cadastral boundaries and other cadastral information Geodetic Control Coordinate File Satellite Images Topographic Plan DTM file of area under survey Aenal Photographs Survey Records from previous surveys which have a bearing on the current survey Photographs of evidence which may be relevant to current survey and to other surveys Videos of evidence which may be relevant to current survey and to other surveys It may also be evidence relating to objects persons and for general historical evidence Audio Sound File SAR files LIDAR files Geophysical survey data GIS Coverages Cadastral Information System Plan govemment maps of cadastral boundaries and other cadastral information Written documents 37 Dr Michael Bary Geomatics Engineering University of Calgary 14 March 2011 STEP 2 DEVELOP QUESTIONS YOU MIGHT ASK OF THE SYSTEM What is the Survey Record Number Isthere a reference to a statutory consent e g Subdivision Approval Which parcelsare directly affected by this survey Which Cadastral Information Plans undenie the area of interest Which existing survey plans do need to examine e g neighbouring parcels partial rights Which previous surveys Survey Record Numbers do need to examine and reference aspart of the survey pro
32. ng rights How would you see this contributing to social and political stability and perhaps economic development You Need 1 A computer with the System Requirements described in section 1 see section Minimum System Requirements 2 Piecesof paperand different colour marker pens 3 Flip chartsorwhite boards chalk boards 12 Dr Michael Bary Geomatics Engineering University of Calgary 14 March 2011 2 2 CREATE DATA DIRECTORIES NOTE In the current software version we can only run one project ata time ina particulardirectory 1 On your hard disk create a directory TIOMTut Talking Titler Object Manager tuto ria e g DA TTOM Tut 2 Create a subdirectory called Media Tutl Let s say we created your subdirectory on the D drive of your hard disk Your directory tree should look as follows DA TTOMTut Media_Tut1 3 Install the Talking Title software see section 1 2 Installing the Software for detailed instructions 4 We have some data files for this tutonal in a file Media_Tutl zip Unzip the files and extract them into the Media_Tutl directory 5 We are going to work with a fictitious project called Almondville Create a subdirectory of A TOMTut called Almondville and another called Almondville Database Your directory tree should look similar to the following DA TTOM Tut Almondville D TOM Tut Almondville Database 6 Create the subdirectones of Almondville called Videos amp Audios Surv
33. of the change will appear in the Description field Now let sstart trying to model the relationships between the different people 15 Highlight the John Doe record Click the Relations button and examine the screen Right click on the John Doe record Choose to relate the record with another person 16 Choose the particular record and the type of relationship Describe the relationship if necessary E g Gladys Brown isj ohn Doe s daughter and expects to inhentt Disc ussion Are the relationships propery created What are the strengths and weaknesses of the software desgn in the manner relationships are managed Do we have enough relationships specified in the Relationship Type look up table Too many 17 Enterthe media and their details 18 Relate the media filesto each other Disc ussion Which media files should we relate and why should we relate them Relate the different items to create a properland records system 19 Select Land Property Object and highlight the record for House 72 To which persons and to which media items should we relate this Populate the database i e create the relations and discuss 28 Dr Michael Bary Geomatics Engineering University of Calgary 14 March 2011 20 Select Person from the tab menu and create the relationships between people and the media items What do we do about Manie Slovo and J ohn Doe s debt to him Disc ussion The primary things obje
34. oftware can be used as an administrative tool It is critical that you prepare a rigorous design forthe system and wnte down proper procedures for using the system The system allowsa great deal of flexibility flexibility which will allow you to create a complete mess if you re not careful Therefore it is vital that procedures and rulesare propery documented STEP 1 List Entities Let s first list the various references or entities we might be interested in such asthe following Persons A person may be a client more than one person may be the client A person may be a landholder more than one person may be the holder A person may be claiming a right in land A person may be a neighbourto one of the parcels being surveyed A person may be a partial rights holder e g mineral nghts holder mineral lease holder right of way holder usufruct holder A person may be a company ora trust orsimilar business entity A person may be a govemment department A person may be the holderof partial rights in a parcel e g servitude easement orlease A person may be related to another person e g parent child cousin etc clan sub clan lineage group which givesthem a right in land A person hasan identity document an address and possibly a photograph media A person may appearin many media items Possible Reference Entities You should choose one of the following asthe reference entity If the others in this list appearin your database they
35. record in the top screen Media Details Examine the relation in the top and bottom screen 28 Now select the audio record in the top screen and examine the relation 29 Play with the top screen data e g play the media files by right clicking on the record and select Show Play Media Likewise select a record on the bottom half of the screen and select Show Media Item Now let s enter the data relating to the people in the video Adding Persons 30 0n the tab menu click on Person Select Add New person at the top right of the screen 31 Enter the data relating to the three people above Adding Person Media Relations 32 Now relate each of these three people to the video and the sound file Question What should we put in the description field to describe the relationship 33 Select Relations top right of the screen and view the Person to Media relationships foreach person 34 Select Media in the main menu and view the Media to Person relationships and the Media to Media relationships 20 Dr Michael Bary Geomatics Engineering University of Calgary 14 March 2011 Photographs and coordinates A surveyor constructed boundary beaconsand took photographsand GPSfixesas the dispute was being resolved Let s enterthe data forthe photographsdescribed on Field Notes Page 3 and the beaconsof which they provide evidence Field Notes Page 3 Almondville_Cedarville Photograph Date Description PH_ 200608
36. rsity of Calgary 14 March 2011 Select Installation Folder C Program Files T alking Titles TTOMS Figure 1 2 Software Directory 6 The Confirmation Installation dialog will appear Click on Next to proceed with the actual installation Confirm Installation Figure 1 3 Confirm Installation Dr Michael Bary Geomatics Engineering University of Calgary 14 March 2011 7 Before you complete the installation the folders to store the database and the project files are needed These folders are required in the Special Folders Configuration dialog If you have a look at the screen below Line _1in the first line of the box you provide a name for the database e g Almondville mdb This is the tutorial file name Line 2 In line 2 you select a folder where the database will be located For organisational purposes and convenience it is recommended that you store the database file in a folderseparate to your data files Line 3 Select a Project Data folder for your data files for a particular project Provide the required folders and a name for the database Use the Browse button to locate them When done click on Next Note you can use different databases and different data directores for different projects and switch between them See the Configuration menu item once you have installed the software If you haven t used Talking Titler before you should work through the tutorialand u
37. rvey Record numbers assigned by the Surveyor General of Almondville Community Surveyor General Record Number LotsCreated Survey Plans Surveyors SR_2015 100 CreatesLots SP_2015 4567 JackJacobs 1 2 3 SP_2015 4568 SP_2015 4569 We enterSR_2015 100 asa reference item and relate it to the lots created in the survey and the media items created in the survey Relate Jack acobsto the Survey Record too 6 Create JackJacobsasa person describe him asa Land Surveyor in the description field and relate the Survey Record and the Survey Plansto him E g Created plans SP_ 2015 4567 SP_2015 4568 SP_2015 4569 by Survey SR_2015 100 Title Deeds There are different ways of registering land We will use a deedsorimproved deeds system where documents are generated on a word processor We can easily use a title based system where every document is stored individually and linked via a relation Open the deeds titles in MS Word and browse through the different sections of them Have a look at how they are constructed Could we use the software to manage these Enterand relate the following data Tte Deed Lawyer Lots People Survey Plan Tenure Restriction TA_2015 Catherine 1 Almondville SP_2015 4567 25 yearlease _4376 Joan Community Renaulds Trust TA_2015 Catherine 2 John Doe SP_2015 4568 25 yearlease _4377 Joan Renaulds TA_2015 Catherine 3 Clare SP_2015 4569 25 yearlease
38. s 46 4 2 1 Delete R latiOnS fe coeag a areideiace ee cuaatyanranaceeageaeataveeietsancancesurasseeenucanyedudanals sea EES Sai EEs 46 42 8 Search fora ReCO diresensi enie E N O A 46 4 3 Procedures specific to Media Records xssacqtasseaessanconeannnceaicunasoanstanddnecnainria aenteeeiearcnedaateedenenauees 47 4 3 1 Show or Play Media Hemi sactedsocedaciccnaiidata de ceediwsn des sce cu dhweauny ti data ae deedacealeddecse deuasmavaideee cule daant led 47 4 3 2 Assign a LocationPoint to a Media Item cee ceccsecesccecesececseececssececssacecnseeecsseeeesseeeeseeeees 47 4 3 3 Access the Media Auxiliary Attributes Form ccceeccceescecesececeeeeeceeeeececeeceeeeeseeeeeeeaeeees 47 4 3 4 Add Auxiliary Attributes for Media Mens iiss scciccveiscecsntesciesead catexegccetained scvawecesenesseeessvnuecedeees 48 4 3 5 Update an Auxiliary Attribute for a Media Item eee eeeseeceeececeeneeceeeeeceeneeceeeeeeeeeeees 48 4 3 6 Delete an Auxiliary Attribute eeneseesseessesessserssesressesssrssessessssssessesssesoressessreseesseresssressesses 48 4 4 Procedures specific to Reference Instruments s eseesseesesssesressrseresrtsserererresstsersstenserererresseesresees 49 Dr Michael Bany Geomatics Engineering University of Calgary 14 March 2011 4 4 1 Duplicate a Reference Sten Grits sic cgsessaicuansocesensecegransaceatlea denen eneciweyooaevanenie tueanaemineencedes 49 4 4 2 Mark Reference Instruments as Closed sy ccssccsntasnsvanasnaricontasd
39. scribing an IOU by ohn Doe to Manie Slovo with details of the transaction The house Number 72 is encumbered by thisdebt asisJ ohn Doe in his personal Capacity 26 Dr Michael Barry Geomatics Engineering University of Calgary 14 March 2011 Let s enter the data relating to the above Adding Land orProperty Object 1 Click on Land Property Object on the tab menu 2 Click Add New Property on the top nght of the screen 3 Input 72 for the Property ID and select House from the Property Type drop down menu 4 Add the Street Address in the Address field 5 Type The Chief s House in the Description field Disc ussion Have a look at the Extinguished check box Why would we want to extinguish a property object We would close this record if the object no longer exists For example a tree is cut down a parcel is consolidated with another parcel oris subdivided into a numberof lots where there isno remainder a servitude iscancelled ora lease expires Can you think of any more examples where we might want to Close a record 6 Click Save this Record and Close Viewing Records 7 Right click on the record in the table Have a look at the various options Click on each of these options examine what happens and then close the option To what whom can we relate the property object Try and relate House 72 to another object by clicking on one or more of Person Reference ltem Media
40. se the nameswe have given you EE Special Folders Configuration Select Databse and Project Folders Please give a name for the database file mdb with which you will be working e g Almondyille mdb Almondville mdb Use the Browse button to select the folder to which the databse will be copied Use the Browse button to select the Project Data folder i e the folder in which Media items will be stored I Browse Figure 1 4 Select Database Name amp Folder and the Data Folder 8 When the installation is finished the Installation Complete dialog will appear The installation isnow done click on Close and you can start using the Talking Titler System There should be an Talking Titler Icon on your main windows screen Dr Michael Bary Geomatics Engineering University of Calgary 14 March 2011 1 3 SETTING UP THE RESOURCE FILES 1 Create a directory for the data files You should use different directories for different projects E g if we have one local project called Almondville we ll create a directory for it If we have another directory called Walnutville we d create a separate directory for that Talking Titler examines the parent directory and will find data files in the sub directones automatically DA Project Name Instruments For our purposes we are going to use a project named Almondville 2 Ensure that you know the type of data you are going to store before you complete the nex
41. should be listed asmedia Undenying Titles and or Deeds Partial Rights e g Servitudes Easements Right of Way Lease Usufruct profit a Prendre and documents e g title instrument which define them Property File 35 Dr Michael Bary Geomatics Engineering University of Calgary 14 March 2011 Rent Card Occupation Permit Parcel Number possible reference if parcel based information system as opposed to property ownership reference Object Number e g shack number house number Possible Media Entities Survey A survey will have a survey record number either from the Surveyor General or an in house reference numbere g SR_2009_ 1234 We may wish to break the survey down into its components Survey Plans Diagrams legal documents created in the survey Parcels Parcels may be those that are being surveyed oraffected bya survey A parcel can have a real right over another parcel E g a servitude easement can be in favour of parcelA over parcel B A Dominant Tenement Parcel A has a right Servient Ene ment over parcel B A 3 d Object of Land Rights such asa strata space section or condominium unit house ora shack Physical Feature A physical feature will probably be something like a powerline a river a tree a building ora partofa building e g an apartment orgarage 36 Dr Michael Bany Geomatics Engineering University of Calgary 14 March 2011 A physical feature may be represented ona Survey P
42. sswosanetiisasanesvedatavvdasssutdeasanenddntecvsna 49 4 5 Procedures specific to Land ODjaCts s iiasisssacccsisccseisaaceecesastacensashevceaasdeesesasbaceadasvesenssaueaesasnaceuvanens 51 4 5 1 View Geometries of a Land OJSC iavcccssacannasetcesnaavenssnsasecanntartansenselsansaadeansatanedecvanstaaceaienaaas 51 4 6 Proced res specific to Geometry siseses s E E E PEE E E EE E eee 51 4 0 1 Add Geometry sssini sinian teien EEEO REEE ER 51 4 6 2 D l t Geomietiy ec aces eke cast edhe cated cine bec aa cu aad i e aeres aE a a ea 51 4 0 3 Modify MONET Yai os sce a censewde ecsetes E asin eowarea ie eeasedaces ieee eae 51 4 1 Procedures specific to Spatial Points i se 5ncc23eidgerselexetsaesdevnscencedaaseteacaetuceretqoeeeevasensedaceidueasiceancneds 52 4 7 1 Add the Spatial Points of a Geometty essseeseessesessesstsesesressessrsrrensersresresstesesreeseesseseresreses 52 4 7 2 Modify the Spatial Points of a Geometry sssessseseeeseesessressesresstseresressetsrerrensersresreeseeseresreses 52 4 1 3 Delete the Last Point of a Geometry sssssssssesessesseeeessetssseesseessrsssersseeesssressresseesseessseeessees 53 5 FREQUENTLY ASKED QUESTIONS sist oierpeteaestessiesetacnasnrescisacad nan ii i 54 Appendix A KEY ENTITIES AND IDENTIFIERS ee eeceeseeeeeeseceeeeeceeeceseeeseeeaecoeeceeeeaeeseeeseenaees 55 Dr Michael Bary Geomatics Engineering University of Calgary 14 March 2011 1 INTRODUCTION Talking Titer is designed asa
43. system The menu items should give you a hint PART 1 BOUNDARY CONFLICT RESOLUTION In the year 2006 the Almondville community becomes involved in a dispute with the adjoining Cedarville community The Land Tribunal Officer aranges to mediate the dispute in the field A large number of people gathers to participate in the process and witness the proceedings We go along to record the events We use video to Capture as much as we can However we cannot record everything and so we ask the mediator to use a digital audio recorder to record parts of the proceedings which would fill in any gapsthat we have in the video record As the boundary line is agreed on s members of the two communities cut the agreed line At points where the line changes direction concrete conical monuments are constructed Surveyors from the Surveyor General s office take photographs of these monuments and record their positions using a hand held GPS We record the following in ournotes about the audio and video files 15 Dr Michael Bary Geomatics Engineering University of Calgary 14 March 2011 Field Notes Page 1 Video and Audio File Feld Notes File name Description V_ 20060812 Almondville_Cedarville dispute Date 12 August 2006 File Type Video Camera Operator Mike Bary Interviewer Mike Barry Persons in Video MrAli Khan Role State Security Advisor MrJ ohn Doe Role Traditional Leader Almondville Mr Sifiso Mbeti Role Tradi
44. t step and that you have established file naming conventions for the different type of data files See AppendixA 3 Create sub directories for the different types of data Example You may want to store data according to media type in which case you might create a set of subdirectories DA Almondville Instuments Photographs DA Almondville Instuments Survey Plans DA Almondville Instuments Titles DA Almondville Instuments Videos TIP You may choose any organisational system you wish to store the data provided it falls is within the main directory you have chosen i e DA Almondville Instruments Example Some users file data by person e g an applicant in a land regularization scheme 4 Test the software and design yourfile naming schema l TIP Decide on a standard file naming convention for the different types of files before you start using the file See appendix A to this manual Dr Michael Bany Geomatics Engineering University of Calgary 14 March 2011 5 Click on the Talking Titlericon on your main screen to run the software Inthe top most menu in Talking Titler have a look at the Configuration menu Look at configure look up tables Work out how to add an item to the Look Up Tables to suit your specific needs The items entered in the Look Up Tables will appear in drop down menus in the program Look at Configure Project Folder Location Look at Select Database File 10 Dr Mi
45. the data which will get us the necessary evidence What should we do in future What are the limitations of any land tenure information system 14 Enter the details relating to the following In 2020 Clare Habermasdiesand lot 3 becomesthe property of J ohn Doe s family through inheritance Land Surveyor ack acobs prepares survey plan SP_2020 567 consolidating the two lots Deed T A_2020 111 transfers lot 3 to John Doe and family Deed T A_2020 112 consolidates lots 2 and 3 held by John Doe and family 33 Dr Michael Bary Geomatics Engineering University of Calgary 14 March 2011 Disc ussion 1 How do we use the above exercisesto design a land recordssystem that can include both customary land tenure data and surveyed and registered land data Discuss this is general terms not your own local situation 2 How can you use thisto develop an integrated Land information System in your local situation a A land information system in a land professional s office your own Office A micro finance system for housing A mortgage system for housing A local level surveyor general s office A land regularisation system DAD 3 Design a land information system and a tutorial for one of the following 34 Dr Michael Bary Geomatics Engineering University of Calgary 14 March 2011 3 DESIGNING A PROJECT There are a range of applicationsand a mix of applications for which The Talking Titler s
46. tional Leader Cedarville many more not mentioned asthisisa tutorial Position Data Not recorded see photographs of monuments Description of Content Ali Khan mediates the dispute between the two customary authonties MrJ ohn Doe leads testimony from the Almondville representatives and Sifiso Mbeti from Cedarville The discussion moves around from the parking lot to the boundary line in dispute Eventually the disc ussion group reaches the point on the cut line where the boundary is still in dispute A long discussion follows about how to proceed Eventually there isan agreement on a give and take line in a particular direction AU_2006 08 18 Almondvillle_Cedarville dispute Date 12 August 2006 File Type MP3 audio file Recorder Operator Ali Khan Interviewer No formal interviews Persons in Audio File Same as V_20060812 Almondville_Cedarville dispute Position Data V_ 20060812 Almondville_Cedarville dispute Description of Content V_ 20060812 Almondville_Cedarville dispute Note these videos audio filesand photographsare not to be distributed or passed on to third parties 16 Dr Michael Bary Geomatics Engineering University of Calgary 14 March 2011 There are a number of people who provided evidence in the video Nommally we wou Id put all their names in the file Forthe sake of brevity we ll only put three names in the database Thisis only an exercise Field Notes Page 2
47. ure recordscan be legally registered recordsormerely a record of claimsto rights The latter are commonly referred to asregulanzation or adjudication records They may also be kept asa record of information forland claims Video and audio filescan be organized in the system asoral undocumented evidence 40 Dr Michael Barry Geomatics Engineering University of Calgary 14 March 2011 4 HOW DO I This section consists of easy to follow flow charts to show how the most common procedures work 4 1 Procedures that applies to Configuration of a Project 4 1 1 Configuring the Project File Location 4 1 2 Configuring the Database File Location 41 Dr Michael Bany Geomatics Engineering University of Calgary 14 March 2011 4 1 3 Configuring the Lookup Tables 42 Dr Michael Bary Geomatics Engineering University of Calgary 14 March 2011 4 2 Procedures that apply to Person Land Object Reference Instrument and Media records 4 2 1 Add a New Record 43 Dr Michael Barry Geomatics Engineering University of Calgary 14 March 2011 4 2 2 Modify or View Record Information a 4 2 3 Delete a Record Dr Michael Bany Geomatics Engineering University of Calgary 14 March 2011 4 2 4 Relate a Record with other Records 4 2 5 Display Related Records 45 Dr Michael Bany Geomatics Engineering University of Calgary 14 March 2011 4 2 6 Modify or View Relations a ow 4 2 7 Delete Relations 4
48. ure you have selected the corect file A video of a group of Nigenan men in the field should display Add the Video Metadata 12 Use the date function and select 12 August 2006 in the Issue Date field The Issue Date field requires some explanation Click on the field then in the data input line double click on the year and enter 2006 Then click on the month and enter 08 in the highlighted section Note that the month is changed to August Select the day of the month from the drop down calendar list Repeat this process for all the media files you enter in the database 13 Physical Location We will not use this in this exercise but in the case where the video isnot stored in the Almondville Video directory it may be stored ina file or in cabinet of video files You would type the name where you have stored the video in this section Likewise you would do this for paperdocuments stored in a file The Physical Location tells us where the data are stored For example they may be stored on a hard disk a computer an extemal hard disk drive or as a physical paperfile 14 Provide URL We will not use this in this exercise but perhaps you have a video stored on the intemet or somewhere else on your computer other than the project file You can point to the video file or any other type of digital file by using a URL 15 Create a MS Word or similar word processor file of the description data in the table
49. ville mdb for every month going back at least a year preferably two years You should also back up and archive every time you install a new software update 11 Dr Michael Bary Geomatics Engineering University of Calgary 14 March 2011 2 TUTORIAL TALKING TITLER OBJECT MANAGER 2 1 INTRODUCTION The following is a tutorial to help you understand the TIOM software and the processes that it supports It should be viewed asa meansto develop a participatory design approach to land records which can incorporate a range of tenure systems You should put all preconceived ideas of how a particular system works or should work and all the instruments and the laws with which you are familiar behind you The objective isto examine how the software works how we can document land tenure and a range of other issues relating to land Hopefully we may generate some new ideas which may help in improving existing systems in your region Let s start with a fictitious land titling project in Almondville Note that photographs and other media items have been taken ina vanety of placesand every effort has been made to hide the identity of individuals The tutorial is best run in groups Have marker pens white boardsand pieces of paper available Draw the relationships between the data items as you go along Discuss the relevant issues Use the exercise to examine different altemative methods of recording rights in land What are the objectives of recordi
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