26 February 2005
Contents
1. e See the below screenshot on how to set up reversible terms and the effects on the calculation For the reversible terms to come into effect the Reverisble mode Rate Dem Rate Desp Demurrage F Despatch F Re ea 1300000 6600 00 3769 09 0 00 _ PEF checkbox must be checked 0 10729 0 28993 0 00 0 00 0 00 0 00 ae sible Match indicates which ports are Lo i 0 00000 0 00000 0 00 0 00 0 00 0 00 calculated together In this case 0 00000 0 00000 the two discharge ports are marked with 2 and the loadport marked with 1 You can use any When calculating in reversible mode character to match up the ports the Demurrage and Despatch rate Changing the combination to 1 1 fields should not be keyed in on the 2 in the example would lead to the individual port level load port and first discharge port being calculated together and the second discharge port separately Dataloy Systems AS 13 Proprietary and Confidential2. oco o oo OO Quantities and terms from the original In cases of total laytime for both loading and The indicators at the right section of the estimate is by default showing at the cargo discharging typically in tanker scenarios it screen are used to control reversible vs non port level The quantities are accumulated might be relevant to key in the total terms at reversible laytime as well as proration See both to the Cargo as well as the Charter a higher level either on Cargo or Charter details under the sections on reversible and Party levels especially relevant in multiple Party The terms at the Cargo Port level will proration further down in this document parcel scenarios The terms can be adjusted then adjust automatically directly in the laytime screen To adjust the quantities you must access the cargo details under the Cargo List in the Booking and Operations module Dataloy Systems AS 8 Proprietary and Confidential Dataloy v3 1 User Manual Booking and Operations Release 1 Laytime Calculation 26 February 2005 6 5 Enter Laytime Commenced Laytime Completed R Port Name Ter Quantity Laytime Terms Laytime Commenced Laytime Completed Used Allowed Jm PORT PIRIE 16 000 000 3 50 TOTAL DAYS 14 12 04 17 00 100 00 3 60000 3 50000 8 500 000 3 50 TOTAL DAYS 0 00 3 50000 3 50000 ja 1 D TONGHAE 2 D ONSAN 7 500 000 0
3. 00 0 00 0 00000 0 00000 Key in the Laytime Commenced Completed for the port in the Cargo Port section When recalculated the Used column will show the difference between the completed and commenced time in number of days or hours and minutes depending on your setup 6 6 Enter Deductions Additions e Deductions and or additions can be added both at the Port Call and Cargo Port level e Deductions at the Port Call level is useful when operating with more than one parcel for prorating deductions across multiple charterers and you have to check the Prorate column for the time to be applied to the individual parcels in the port e To enter Additions simply enter the to count column as a negative figure example 100 e To see how the deductions effect the calculation of demurrage despatch please refer to the Reviewing the Calculation section below Tip please refer to section 2 Navigating in the Laytime Module to see in which section of the screen each type of deduction can be entered See the screenshot on the next page for details on how to enter deductions Dataloy Systems AS 9 Proprietary and Confidential Dataloy v3 1 User Manual Booking and Operations Laytime Calculation Release 1 26 February 2005 existing deductions Use the Create New and Remove buttons to enter new or remove The title indicates which port and which parcel you are working on In this case
4. Date Time To Date Time Days Reason For Deduction Oh Om 100 00 Oh Om 100 00 Prorate this section deductions which are applicable for all parcels can be added and prorated to each cargo in the relevant port call Reference Parcel Commo dity Quantity Laytime Terms Time De Rate Dem Rate Desp ZINC CON 16 000 000 0 00 Oh Om 13000 00 6 500 00 The Cargo list This panel lists all parcels for the selected charter party only If there are multiple charterers click on the Charter Parties tab to switch to another charterer ay Port Name Quantity Laytime Terms Laytime Comme Laytime Completed Used Allowed Deduct Time on Rate D Rate D Demurrage Despatch we z L PORT PIRIE 16 000 000 3 50 TOTAL 0 00 84h0m 84h Om Oh Orn Oh Om 0 00 0 00 0 00 0 00 1 1 D TONGHAE 8 500 000 3 50 TOTAL 0 00 84hO0m 84h Om Oh Orn Oh Orn 0 00 0 00 0 00 0 00 1 N LJ 2 D ONSAN 7 600 000 0 00 0 00 ohom ohom Ohom Ohom 000 0 00 0 00 0 00 1 The Cargo Port list Lists all load and discharge ports for the cargo selected in the Cargo List a7 E Ada i Remove BS Add All Events 4 Events y i create New ff Remove Deductions Additions Cargo Port PORT PIRIE Parcel The Cargo Port Deduction panel In this section deductions wh
5. a list of pre defined OJARRIVED 14 12 04 15 01 A Te event types will be displayed These event types are maintained in the 1 BERTHED 15 12 0403 01 i General Master Data section of the system ask your system 3 DEPARTED 18 12 04 15 01 E Remove event administrator or super user if you want to increase or narrow down the GO iiit and Remarke list of events in the list Dataloy Systems AS 6 Proprietary and Confidential Dataloy v3 1 User Manual Booking and Operations Release 1 Laytime Calculation 26 February 2005 6 3 Select the Charter Party and Cargo aidan Charter Parties PORT PIRE Click on the Charter Parties tab You will Charterer then see a list of all relevant charter parties Charterer 1 05 03 05 00 00 for the selected port Click on the desired charter party aw 73 When you click on the charter party all Ratarence Parcel Commodity lou cargoes assigned to that particular charter 1276619 SINC CONCEN ot party will be displayed below Click on the i desired cargo A TET Tene Daan When you click on the cargo all relevant 1L PORT PIRIE ji Ji 4G cargo ports for the cargo will be displayed in the third list Tip in this example there is only a single charter party for the selected port call In this case you can skip this stage as the charter party is automatically selected when you select th
6. ATE 572 000 000 i indication Use the Create New and Remove buttons to create and remove charter parties If you remove a charter party the attached cargoes will automatically revert back to the Unassigned Cargoes Reference Parcel Port Rotation Charterer Name Quantity UoM Commodity Freight Relet Ts Status list ar Assign to Selected CP Unassigned Cargoes Use the Unassign button to move the selected cargo from being assigned to a particular charter party down to the Unassigned Cargoes list Use the Assign to Selected CP button to move the selected cargo from being unassigned to being assigned to the select charter party Once you have created the necessary charter parties they will show up under Charter Parties in the Laytime Calculation module and you are ready to start feeding in the required details for performing a demurrage despatch calculation Dataloy Systems AS 4 Proprietary and Confidential Dataloy v3 1 User Manual Booking and Operations Release 1 Laytime Calculation 26 February 2005 5 Entering a Provisonal Estimate for Demurrage or Despatch Prior to receiving sufficient details about port calls and events to make a full laytime calculation it might be needed to enter a provisional estimate for either demurrage or despatch to make the Voyage Estimate and result as realistic as possible To make a pro
7. DATALOY 900 SYSTEMS USER MANUAL BOOKING AND OPERATIONS LAYTIME CALCULATION 26 February 2005 This document is solely for the use of client personnel No part of it may be circulated quoted or reproduced for distribution outside the client organisation without prior written approval from Dataloy Systems AS Dataloy v3 1 User Manual Booking and Operations 26 February 2005 Laytime Calculation REVISION HISTORY Release 1 Issue Issue Date Notes 1 26 February 2005 First release created 2 3 4 Dataloy Systems AS Proprietary and Confidential Dataloy v3 1 User Manual Booking and Operations Release 1 Laytime Calculation 26 February 2005 TABLE OF CONTENTS lAccessing the Laytime Calculation Module sasccsncccesncusseascnaies tener snccamiediaidesinasd ad doansnaancdundabeaainalanasnmaneiens 2Navigating in the Laytime Calculation Module cccceccccsseesseeeseeeseeeeseceseeeeseceseeceaeceseeeeaeceseesaeceseeseaeceseesenesnseeesaeens 3General Tips for Using the Laytime alc a Ors iszccsisvcccvcssuvendiicsaceseiioastsesavesiesevousandasaceslesoenseaisevlaciacualeendsunesasntorstuadens APreregUISitES i sonhe e EEN EIEREN REAA RTR RE N acne NE E ENE 4 lCreatinge a Charter PANY scesicetvacsqaatysacewtoveatnadensinssiroeneta E R A EE E RE AE a a a aa GA 5Entering a Provisonal Estimate for Demurrage or Despatch ecccccecceeseeeeseceseeeeeceseeeseeceaeeeeeceseesneenaeesseeenseenses 6
8. Performing a Full Laytime Calculation Typical StGis ss ccsiivesiwsuoranascsosesdacsacccledvesentvesbwesaadpesestecsmuenlabwedouevmecdoundveseneess 6 lSelect the Port Ca W siessen a E Ream ema 6 2 Enter Port Call Fy eis cssseisaruestinstasepisctieidaeencnainieousy winnaar mRNA 6 3Select the Charter Party and CATO x lt 1cxsxsa savaineasnovs ccanensdennncsaxonacewsd oasotedyatansiep sa caneennneeedenstauasiemnnGeannesenanxsapanenennionse CAC eke Quantity At TPS iioii nosne E REE EEE EEE E EE 6 5Enter Laytime Commenced Laytime Completed iiss ccdesiavsassatsesunswoovcens elbaceaswoascreadin ventas Sevanaiee wtsnnaxoomaiennuasve 6 6Enter Deductions AGH INS occa pen sip acceva caysinnsstouasevsir vss cuvace vas ereea heasacaue vena teasea ve aesea i onians me oe eee ae eens 6 Enter Cargo Port ECGS ix uitesevsiennexabuianstenistynnasleudannciyanionstea LE E E RNE R NE E a TE E ES TEKER Oe Bens wy the Calculations n AE AE ee aa 6 9Print the Laytime Statement sssssirs eein i nena EEEE E EE EARE E REENERT E SR EE EESE SMV Big Me ETNAS sirdan ea E E E sg S E E E E Dataloy Systems AS 3 Proprietary and Confidential Dataloy v3 1 User Manual Booking and Operations Release 1 Laytime Calculation 26 February 2005 1 Accessing the Laytime Calculation Module Working in the Laytime Calculation module is per voyage There are basically two ways of opening a voyage in the module e Open a voyage indirectly by selecting Modules gt Laytime Calculation
9. e port call 6 4 Check Quantity and Terms e Quantities are originally estimated in the Voyage Estimate or Booking module e When the B L quantity is updated in Booking and Operations the quantity automatically reflects also in the Laytime Calculation module e Terms are originally inputted in either the Voyage Estimate or Booking module and automatically reflects in the Laytime Calculation module e Both quantities and terms should be checked for correctness before proceeding with the calculation e The below screenshot indicates the relevant places to check quantities and terms depending on the type of calculation Dataloy Systems AS 7 Proprietary and Confidential Dataloy v3 1 User Manual Booking and Operations Release 1 Laytime Calculation 26 February 2005 The demurrage and despatch rates defaults from the Voyage Estimate or Booking and Operations module The rates are by default keyed in at the Cargo level For non reversible calculations and in cases where the demurrage despatch rate varies by port make sure to fill out the rates also at the lower Cargo Port level Port Calls_ Charter Parties PORT PIRIE Port Call Events PORT PIRIE Event Matrix PORT PIRIE Charter Parties ALL aeee meS AND RELETS Charterer En ee Te 0 00 _2jp jonsan _ 7500000 ooo 3 80000 3 50000 0 00000 0000 00 oo oeo o oo 9 00000 0 00000 0 00000 c 00000 aoa oso
10. ed e For voyages with multiple parcels you must create the charter party e To create maintain or delete charter parties access the charter party screen by selecting Voyage gt Charter Parties after selecting the voyage either in the Booking an Operations module or in the Voyage Estimate module Dataloy Systems AS 3 Proprietary and Confidential Dataloy v3 1 User Manual Booking and Operations Release 1 Laytime Calculation 26 February 2005 a Each charter party is listed in the Charter Parties General Terms _ Charter Parties list Click on a charter E create New fil Remove Charter Parties charterer CHARTERER1 ml party to see it s details on the right Charterer Name Ker Date CP Form Reference P Reference dj hand side 05 03 05 vee 1993 CP Date 05 03 05 _ Jess Charterer 2 55 03 05 NYPE 1981 CP Form NYPE 1993 fo _ ie 7 z B T S Maintain additional details about the al Quantity K aie eF charter party in the details panel L CP Based Freight Cl Owners Agent Load Port rca ederim A list of the cargoes included in a re specific charter party is displayed in Unassign Cargoes for Selected CP this list when the carter party is Reference Parcell P t Rotation Charterer Name Quantity M Commodity Freight Relet TS Status selected m the top list 1275619 PORT RIRIE TONGHA Charterer 1 15 000 000 MT ZINC CONCENTR
11. enter these events and a description of the difference between these events and the port call event Dataloy Systems AS 10 Proprietary and Confidential Dataloy v3 1 User Manual Booking and Operations Release 1 Laytime Calculation 26 February 2005 6 8 Review the Calculation e When all the input has been made and a recalculation performed the screen will update with laytime used allowed deductions and time on demurrage as well as demurrage despatch amounts For a review of total calculation please refer to the below screenshot Y Close A Tear Off List FF invoice lt amp Show Hours and Minutes Remark amp info amp Print Booking and Operations OCEAN CARRIER Il 2004 8 Laytime Calculations OCEAN CARRIER I 20048 M 5 hatter Parties t md Port Call Events PORT ie TRANS PRESHIPMENTS AND RELETS L Click Tekale to show The demurrage despatch amounts are als calculated and accumulated according Haks a a a harters 5 Op et N the demurrage rate and time on demurrage ine Bie used allowed deductions is ee ES calculated and used as a basis for calculating the time on demurrage All g the figures are then accumulated to the above levels s Events r B Create New if Qeductions Additions Cargo Port PORT PIRIE Parcel 01 Radd ff Remove M Add All Event Eoo hoere ioone Each deduction is calculated 1a120 2032
12. ich are applicable for the selected parcel and cargo port only can be added Event Text Date Time From Date Time To Date Time Days Reason For Deduction Prorate 29 COMMENCE LOADING Oh Om 100 00 a 31 COMPLETE LOADING Oh Om 100 00 lal Oh Om 100 00 Dataloy Systems AS The Cargo Port Events Lists all events relevant for the selected Proprietary and Confidential Cargo Port only Dataloy v3 1 User Manual Booking and Operations Release 1 Laytime Calculation 26 February 2005 3 General Tips for Using the Laytime Calculator e All data is auto saved You do not need to click a Save button or similar e The calculations are not automatic You have to click the Recale or Alt c to recalculate the demurrage despatch e Try to avoid using the mouse This will make you more efficient in entering the data e To move from field to field use the lt Enter gt or lt Tab gt on your keyboard To move from column to column in a table list use lt Tab gt on your keyboard To move backwards use lt Alt Tab gt on your keyboard 4 Prerequisites Before a calculation can be made certain data needs to be present in the system e You can only perform laytime calculations on freezed voyages e Each cargo must be included in a charter party 4 1 Creating a Charter Party e For single cargo voyages the charter party is automatically created when the voyage is freez
13. murrage by Voyage Estimate port will not be automatically accumulated Dataloy Systems AS 5 Proprietary and Confidential Dataloy v3 1 User Manual Booking and Operations Release 1 Laytime Calculation 26 February 2005 6 Performing a Full Laytime Calculation Typical Steps Please follow the steps in this section to perform a simple laytime calculation Refer to the later sections for more advanced functions 6 1 Select the Port Call PORT PIRIE Port ia da PoRTPIRE S Port Calls Charter Parties Port Call Events Select the Port Call for your calculation When you select a Port 2 eeeetes Call the Charter Parties list will 3 LIANYUNGANG only show charter parties which __a ONSAN includes cargoes being loaded 5 TONGHAE discharged in that particular port 6 2 Enter Port Call Events e Port call events are events that are common for all cargoes in a port e These events typically includes Arrived Departed etc which are copied from the schedule e These events are not used in any calculations but important information in the laytime statement Port Calls i Charter Parties PORT PIRIE f Port Call Events PORT PIRIE E Click on the Port Call Events tab to view add and remove events To add or remove events right click on the list and click either Add Event oe Pare or Remove Event When you click Add Event
14. oossaslsooolerenoown separately and the total deduction is accumulated to all levels Dataloy Systems AS 11 Proprietary and Confidential Dataloy v3 1 User Manual Booking and Operations Release 1 Laytime Calculation 26 February 2005 6 9 Print the Laytime Statement To print the laytime statement make sure you have selected the correct port both in the Port Call and Cargo Port section and click Print This will launch the Acrobat reader and display the laytime statement Make sure to select the correct yw Close A Tear Off E List Bp Recalc EA Invoice 6 Show Hours and Minutes Remarkainto B Print port and then click the Print m eem aa button Booking and Operations OCEAN CARRIER I 2004 8 Laytime Calculations OCEAN CARRIER Il 2004 8 Port Calls Charter Parties PORT PIRIE Port Call Events PORT PIRIE Event Matrix PORT PIRIE Charter Parties Al E Create New Tf Remove To Date Time From Date Time E L gnemessne euam fi anw TE E ETETETT ee Laytime SSS Alawe 0 01 Di 8 500 000 3 50 TOTAL T 0 001 3 50000 3 5000 Dataloy Systems AS 12 Proprietary and Confidential Dataloy v3 1 User Manual Booking and Operations Release 1 Laytime Calculation 26 February 2005 7 Reversible Terms e The laytime module has a high level of flexibility in terms of using reversible terms
15. s from the menu bar and then click the List button to select a voyage to work with e Open a voyage directly from the Booking and Operations Module by selecting it in the Voyage List and then click the Laytime Calculation button e Learn how to navigate in the module on the next page Note once you have opened the module you can switch voyage any time by using the List button Dataloy Systems AS 1 Proprietary and Confidential Dataloy v3 1 User Manual Booking and Operations Laytime Calculation Release 1 26 February 2005 2 Navigating in the Laytime Calculation Module Close A Tear Off The Port Call Lists all port calls included in the selected Voyage The Charter Parties Lists all CP relevant for the selected port call The Port Call Events Lists all events relevant for the selected Port Call like arrived departed etc The Event Matrix gives an overview of all events for all parcels both Port Call and Cargo Port events i List By Recalc Invoice amp Show Days emark amp lnfo amp Print This section contains all CP for Port Calls Charter Parties TONGHAE Charter Parties ALL TRANS PRESHIPMENTS AND RELETS transshipments and relets Terminal 1 PORT PIRIE Deductions Additions Port Call TONGHAE All Parcels The Port Call Deduction panel In 2 NEWCASTLE 3 LIANYUNGANG From
16. visional estimate follow the steps in 6 3 and 6 5 to locate the relevant cargo and key in the amounts as displayed below VY Close A Tear Off List B Recalc F Invoice Show Hours and Minutes Remark amp into amp Print k Booking and Operations OCEAN CARRIER 2004 8 Laytime Calculations OCEAN CARRIER II 20048 Adj Voyage Charter OCEAN CARRIER Il 2004 8 Port Calls Charter Parties PORT PIRIE Port Call Events PORT PIRIE Event Matrix PORT PIRIE Charter Parties ALL TRANS PRESHIPMENTS AND RELETS Charterer CP Date Quanti _ sane Used j Rate Despa Demurrage Despatch CP F Charterer 1 06 00 16 0001000 Step 1 lock the estimated amounts to prevent 0 00 0 00 0 00 NYPE them from being recalculated by checking the Fixed column Reference Commodity sanity A Used aioa Davao Sambar Time Ges Tms D Rate Dem Rate as 1275619 ZINC CON 16 000 000 7 00000 13 000 500 00 20 000 00 v Port Name Mg i ime i rat i i ra eD Demurrage Despatch 1 L PORTPIRIE 16 000 000 al i oo 10 000 00 0 00 1 D TONGHAE A ia z A 00000 A i 4 RS em Step 2 key in the total jonl a nnnna la anona aooo oco 0 00 6000 00 odi demurrage or despatch amount Step4 IMPORTANT click Step3 for information key in the Recalc button to update the the details of the de
17. we re working in the Cargo Port deduction section E create New lf Remove From Date Time Deductions Additions Cargo Port porr PIRIE Parcel 01 ms To Date Time Days Reason For Deduction Prorate 14 12 04 17 30 14 12 04 18 00 0 02083 100 00 RAIN it 9 00000 400 00 Key in the From and To dates and times for the deduction This column shows the calculated number of days for each deduction It is not calculated until you click the Recalc button on the top of the screen The column can be used to enter partial deductions for instance 2 out of 4 cranes breaking down 50 To add time enter a negative percentage Free text description of the breakdown This will also show on the printout Tip note that using the Alt N key combination will automatically create a new row and position the cursor at the From Date Time column ready for entering the data This is very efficient when dealing with a high number of deductions to be keyed in 6 7 Enter Cargo Port Events e As described in section 2 Navigating in the Laytime Module there are two types of events that can be entered e Cargo port events are events that are specific to a single cargo in a port e These events are not used in any calculations but important information in the laytime statement e Please refer to section 6 3 on how to
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