SASSI User manual for Site Allocated Managers
Contents
1. e Sassi Business transparency in real time SASSI User manual for Site Allocated Managers Version 4 2014 TABLE OF CONTENTS 2 3 5 aeu carr E A E 3 1 1 C Fy e E E 3 1 2 OEA ME 3 TASKS PERFORMED ON A DAILY BASIS ccccscsssscssonssectonssscnensssencoussectenssscneussessoussectensssensousrense 4 2 1 Review SWIVIS d TE 4 2 2 Pre accept Contractors SWIMS siiis scostis seu sk Evi evebadsxiVeR iP esr abus es pV SEIS VE va RES ER PN as PEERS Pe URS 5 2 3 Se Blue We NEE 6 2 4 Review incidents hazards reported by contractors on SIGN OUt ccccccccceeeeeeesesseeeeeeeeeeees 6 2 5 Get support with the SASSISUSLEBITIu i esci eve t eR etx he Evo PUE Syn PEX ERE ERE Fre tr PyRE RE RUE his esxvRN Pesci easi 7 TASKS PERFORMED OCCASIONALLY icictusivksssdt bun E Pr van ux bnvE ee Eegen 8 3 1 Change the on screen message at your SASSI kiosk ccsccccesseccccesecceeeseceeseneceeseeeceeeeees 12 3 2 Add or change the house rules at your site seeeessseeeesseeeenn eene 13 3 3 WEIER 13 3 4 Add or change worker s details ccccccccssscccceeseccceesececeenecccceesececeuececeegeceseeeseeessesecesseneess 14 3 4 1 SedPC I eg cuantos E tu sth moms VM ax cMUE MESE EN UNUM 14 3 4 2 ATENO EE 15 3 5 View contractors Safe Work Method Statements SWMS ccccccccessseeceeeeeeseeceeeeeeeeeess 16 3 5 1 Search submited E 16 3 5 2 38d decidir 16 3 6 Ee re ne TE 162. To approve a SWMS or Permit e Once a SWMS or Permit has been selected you can then review accept or reject it e If you reject a SWMS or Permit application you are required to give a reason why you are rejecting it This can be done by choosing a predefined reason from the drop down list or alternatively selecting Other and then entering your own reason 2 2 Pre accept Contractors SWMS You can review and accept contractors SWMS if they submit them prior to them coming to site If you do that and they accept one of these pre accepted SWMS you will not be asked to approve it when they sign in However if they select a high risk such as Confined spaces you will still be asked to approve their permit To access Pre accept contractor SWMS Select Workers Pre accept contractor SWMS A list of SWMS to be reviewed will be displayed Pre accept contractor SWMS ontractor SASSI Test Plumbing Company 1 5 VY Ree 02 2014 by Brian Dolan Test SASSI Cham eessen E bester EE Toreview a SWMS select the hyperlink under the Work Process column You can then either Accept Reject or Escalate the SWMS If you select Escalate a nominated person with your company will be advised that this SWMS needs to be reviewed If a SWMS has already been Accepted but you want to revoke your acceptance of the SWMS click on Review The SWMS can then be Accepted Rejected or Escalated 2 3 Seealist of workers
3. 3 6 1 Bei le ge 17 3 6 2 Change passWDI UO oos ne Pts ee a een E ee mre E eee AA ee ree IU TIU 17 3 7 ee 18 GATHER INFORMATION ABOUT ACTIVITIES ON YOUR SITE 18 4 1 Attendance at your site for given time period 18 FREQUENTLY ASKED QUESTIONS eieiei 19 1 HOME 1 1 Contact SASSI SASSI WEB PTY LTD ABN 31 045 920 754 A Suite 11 37 Nicholson Street Balmain East NSW 2041 T 02 8662 9400 F 02 8662 9462 E sassisupport 2sassiweb com au 1 2 Login to SASSI To access the SASSI systems go to the following URL http sassi audit net au The screen below will be displayed Login by 1 Entering your username 2 Entering your password 3 Select the EOGIN Login button or press enter to proceed with login D x Ze Ce CS j vr r f 2 H d j i rf i e D FER i s Lock Down Your Safety with SASSI Today Lusemame iad Password LOGIN 2 ASKS PERFORMED ON A DAILY BASIS 2 1 Review SWMS Permits Use this option to review and accept SWMS selected by a contractor when they arrived on the site and to approve permits for high risk work To access selected SWMS Select Workers Review SWMS Permits Alist of SWMS and Permits that have been selected for use will be displayed To review a selected SWMS or Permit application select the hyperlink under the otatus column If you are not satisfied with the submitted SWMYS please select a reason from the following dropdown and click on Reject
4. on site You can review workers currently on site displaying company details building location worker details visit time details and Safe Work Method Statements REPORTS M ROSTER Workers on site Approval rejection Pre accept contractor SWMS attendance Contractor usage Workers On Site Property 499 St Demonstration Road MELBOURNE VIC 3000 L d 2 i is SASSI TEST COMPLIANCE OR PDF SWMS pdf Sassi Test Plumbing Company SASSI 0488 333 Planned Routine Services not 30 11 2011 Plumber 405 requiring a Purchase Order 12 45 40 PM 2 4 Review incidents hazards reported by contractors on sign out You can generate a report of any Hazards or Risks and Near Misses or Injuries that have been reported by workers at your site COMPANY WORKERS REPORTS Workers on site Approval rejection Reported incidents hazards eic Contractor usage Property 37 Nicholson St BALMA Induction Status Report Contractor emails Tenant E Visits by property for periad Reported incidents hazards Property Site Location Au had Who is not signing out Inducted workers never signed in S ee 04 03 2014 Contractor Compliance Listing of SWMS used by contractor From Date 04 03 2014 M o used by contractors Issue Type Near Miss Or M v SASSI User manual for Site Allocated Managers 25 Get support with the SASSI system You can get the fo
5. ORKERS REPORTS M ROSTER SASSI SUPPORT LOGOS Workers on site Approval rejection Attendance Contractor usage Attendance summaries Property Induction Status Report Attendance by company Contractor emails Contractor attendance Tenant Visits by property for period Attendance by reason for visit Reported incidents hazards Property Site Location ME signing out Listing of SWMS used by contractors Contractor Inducted workers never signed in Worker All M Contractor Compliance Sign In From 04 03 2014 Sign In To 04 03 2014 Discipline ALL View Report Attendance Reports gt Attendance Attendance This provides detailed information about all the visits made by workers to your site for a given time period E g Over the past month The information includes the type of work conducted the sign in sign out details and the number of hours on site You can select it for One or all properties One or all tenants or base building only if applicable One or all site locations if applicable Any time period based on the sign in date One or all service disciplines eo X X x X Once these have been selected click the View Report button You will then see a sample of the report which can then be exported to a variety of formats including Excel and PDF Attendance Summaries Reports gt Attendance Attendance Summaries Using this report you can obtain summarised informa
6. RS REPORTS ADMIN M ROSTER SASSI SUPPORT Forms and permits gt Configure SASSI H ouse ru ES Manage services gt On screen message GENERIC HOUSE RULES All Properties Jl 3 5 Manage Inductions Workers gt Inductions Training gt Manage Inductions or Training This functionality allows you to record external inductions into the system amp Sassi If a worker has been inducted externally to the SASSI system their induction needs to be recorded onto the system Workers induction has to be recorded before they are able to login to a SASSI kiosk COMPANY WORKERS REPORTS e M ROSTER SASSI SUPPORT Review SWMS permits Search workers Manage induction C add new worker Inductions training Complete induction or training Property 37 Manage SWMS gt Manage induction or training v My details gt Results Contractor SASSrrestrrumrong company v Eo talks Worker Joe Plumber v Show inductions expired over 30 days ago Induction Name Induction Start Date Induction End Date Induction Number _ SASSI Web Worker On site Induction 07 11 2013 07 12 2014 uem INL 07 11 2013 07 12 2014 Usi i Navigation to this page Select Workers Inductions Training Manage Induction or Training Select Contractor Select Worker Select Induction type Select Company Property Induction Input dates manually c kwON a Manage Inductions Contract
7. TS e ADMIN M ROSTER SASSI SUPPORT LOGOUT Forms and permits gt Configure SASSI gt On screen message Manage services gt On screen message House rules Filter the list below Property All Properties Active Existing messages appear below To create a new message for a property click the a If you create a message for All Properties it will show up on all SASSI kiosks in addition to the property specific message Message Header Message Body Entered By Active All Contractors All contractors must report to security when they have signed into SASSI 37 Nicholson St BALMAIN NSW 2041 SASSI SAM TI Add or change an existing on screen message You are able to change your on screen message at any time e g Please report to Security for any High Risk permits This message will be displayed continuously looping on the kiosk You are able to enter more than one message which will be looped through and displayed at the kiosk These Messages can be site specific or across the entire portfolio Portfolio wide messages are displayed before the site specific messages 1 Select a Property from the drop down list if applicable The screen will refresh showing you current messages that have been entered You can also use the active drop down list to filter the messages further 2 Select the Active drop down to view or add an on screen message Your messages can be assigned an active or inactive state
8. This function allows you to save multiple messages of which can be activated at any time e By choosing YES the on screen message is activated e By choosing NO the on screen message is hidden and deactivated this can be activated at a later date e To add a new message select YES or NO from the Active menu hover over the existing message until a pop up box appears From this pop up box select Add this will create a new message Alternatively you can edit delete your message from this drop down list Active Yes amp Sassi Once you have selected add a plus Ge icon will be presented which allows you to create a new message Once you have completed your message header body tick the checkbox to activate your message and then P Header shows in bold 499 St Demonstration Roac 3 4 X Add or change the house rules at your site Admin gt House Rules This functionality enables you to change your House Rules at any time These will show up during the sign in process as a refresher to your contractors for a predetermined amount of time before they have to acknowledge them again These house rules can be site specific or across the entire portfolio To add house rules 1 Select a Property from the drop down list if applicable 2 If there are no previous rules entered type the house rule into the textbox then click on the ow icon If there are existing rules select Add from the hover menu COMPANY e WORKE
9. ar sassi Test Plumbing Company Worker 5455 Plumber Advice Group induction Start Date Induction End Date induction Number worker on site induction hk gees M 30112041 3012001 n SELECT PROPERTY if applicable Test induction ivi 3 6 Add or change worker s details 3 6 1 Search workers Workers gt Search workers This function is used to search for workers on the system and then to display their details fg Sassi Search Workers First Name Last Name Company Sassi Test Plumbing Company Show Inactive Users e SASSI Plumber Sassi Test Plumbing Company Company Admin Worker 26 08 2011 3 6 2 Add new worker Workers Add New Worker This functionality enables you to add new workers onto the system Before adding new workers to the system please search for an existing user account by selecting Workers gt Search workers This step is required prior to adding a new worker So that duplicates are not created Here you can view the following workers details Workers Details Worker Services Roles properties Permits amp Licences and Next of Kin The User Details tab can be used to add or edit new or existing workers User Details Username First Name Last Name Company Job Title Email User Details tab x he User Details tab contains the basic contact and identification details of the worker You can update the detail
10. be able to upload any files larger than 5MB click add to approve the SWMS for use at Select Properties to be linked the site o This SWMS is currently linked to the below properties If the property is not applicable to this SWMS then select a property and then click Remove 37 Nicholson St BALMAIN NSW 2041 37 Nicholson St BALMAIN NSW 2041 This SWMS is not linked to the below properties You can link this SWMS to these properties by selecting 1 or more properties and then click on Add m See 3 2 Upload SWMS and permits for after hours use WORKERS gt Manage SWMS gt Create edit SWMS Within this option you can upload SWMS and Permits on behalf of a contractor and approve them for after hours work There is a window after hours in which the contractor can select these SWMS and they will be automatically accepted without need for you to approval them amp Sassi Create edit SWMS Contractor SASSI Test Plumbing Company Search Work Process L Show Obsolete Sample PDF SWMS PDF 12 10 2012 11 08 45 AM m Test PDF PDF 12 2010 12 19 05 PM ve Test SWMS for plumbing at 37 Nicholson Street PDF 10 06 2014 4 43 54 PM vem Rejected SWMS Add View status of SWMS Permits submitted for after hours work Click the link Add View status of SWMS Permits submitted for after hours work The following page will appear Add new fetord No previous submissions still in date If ther
11. e are any current submissions for work after hours they will also appear here When the Add new record button is clicked the following page will appear Submit SWMS Permit for after hours work oe aT Ta Add new record SASSI Web SASSI Web Pty Ltd V Ltd SASSI Web Pty Ltd V 37 Nicholson 37 Nicholson StBALMAINNSW2041 wl BALMAIN NSW 2041 15 06 2014 8 00 AM Test plumbing job x No previous submissions still in date Enter the relevant details and click Insert The page below will be displayed You then ned to click Sassi 5ubmit SWIMS Permit Tor after hours wor 1 Click Add SWMS ep clic Submit Add new record lebt dient Fepen Dae Work Process o Spe II SASSI Web Pty Ltd 37 Nicholson St BALMAIN NSW 2041 15 06 201480000AM Testplumbingjob Created Add SWMS Attach Permits Submit Edit Delete A Select the SWMS to be used he SWMS below have been selected as part of this B CC th SWMS that will be ubmission of SWMS Permits for After hours work If you llhis submission of SWMS Permits for After hours 3 Click Attach Permits ish them removed select the SWMS then click Remove d click Add Test plumbing work at 37 Nicholson Street 1 Test TUE SWMS for SASSI Web Test text based plumbing SWMS for Investa he Special Risks below have been selected as part of this From the list below please select the Special Risks for submission of SWMS Permits for After hours work If you
12. llowing support information and resources e Contact details for SASSI support e User manuals e Frequently asked questions e Help videos User manuals Contact SASSI support Frequently asked questions Help Videos SASSI Support can be contacted on 02 8662 9400 during business hours or at SASSISupport sassiweb com au Problems Please tell us of any problems difficulties you have encountered within our system Please tell us of any improvements enhancements we could make in order to improve the system A wv What you like Please tell us what you like most of our system What you don t like Please tell us what you like least of our Improvements User Manual For SAM V4 190614 Docx Version 3 Published June 19 2014 SASSI Web Pty Ltd Page 7 of 20 3 TASKS PERFORMED OCCASIONALLY 3 1 Upload SWMS and permits on behalf of a contractor WORKERS gt Manage SWMS gt Create edit SWMS COMPANY WORKERS REPORTS SASSISUPPORT LOGO Review SWMXS permits Search workers Home Bises worker Inductions training How do I get help on using the sys Crente edit SWhS Go To 3A55l SUPPORT User r My details gt Search submitted SWMS How do add a new worker Pre accept contractor SWMS View SWMS Review generic SWMS How do delete a worker KE SWMS listing e Go to WORKERS gt Add New Worker 7 Create edit SWMS B Em X SASSI Test Plumbing Company xw crm Click Add Search EM d Work Pr
13. ment name if itis a PDF SWMS 3 7 2 Print generic SWMS Workers gt Manage SWMS gt Print Generic SWMS This functionality enables you to display and then print a copy of a contractor s generic SWMS You can select the SWMS by contractor and then the name of the SWMS in drop down lists Once you have found the selected SWMS you want to print select View Report 8 Change your own details e SASS 3 8 1 Contact details Workers My Details Contact details This functionality enables you to update your details Select Workers My Details Contact details Update your email address mobile phone number and fixed phone number By selecting the Submit button information is updated on the SASSI database COMPANY WORKERS REPORTS Review SWMS permits Search workers Co nta ct d eta S Add new worker Inductions training Email bdol Manage SWMS My details Contact details Mobile 0402247046 Change password Phone Number 02 8662 9400 Submit 3 8 2 Change password Workers gt My Details gt Change Password Change password Current Password mI New Password 1 Confirm Password _ This functionality enables you to change your password 1 To change your passwords enter your current password in the first text field followed by your new password in the next two text fields 2 The coloured bar will indicate the password strength your password must contain eight characte
14. ocess fs LJ Show Obsolete Contractor Gb Search SWMS SWIMS Status Sample PDF SMS FDE 12 10 2012 11 08 45 AM Mew naaa Per eenn The following screen will appear Add Generic 5SWMS Please enter a Description for this SWMS Test SWMS for plumbing at 37 Nicholson Street f Entera description for Please select all applicable Clients where you wish to use this SWMS the work SASSI WebPhyltd ___ CT Selectthe client Inthis SWMS Type e case this will be your O Text PDF company Please note The SWMS Type i amp aite specific You will need to confirm with Site management to ensure that you upload the correct format for theiP site Select the format SASSI Web Pty Ltd accepts PDF or Text SWMS for the SWMS Do you want to add this SWMS Add Cancel e Click Add Create edit SWMS Allow SWMS to be used for This SWMS is currently linked to the below clients if the client is not applicable to this SWMS then select a client and then click Remove SASSI Web Pty Ltd This SWMS is not linked to the below clients You can link this SWMS to these clients by selecting 1 or more clients and then click on Add ork Process Test SWMS for plumbing at 37 Nicholson Street Browse for the SWMS PDF document and upload it Browse for file Q SampleSWMS pdf xRemove Note The set of characters below are not allowed in the file name Ore EES You will not
15. rs varying with characters numbers and upper case characters amp Sassi 3 When the password is strong enough you can select the Submit button to update the SASSI database 3 9 Test the SASSI printer Accessed from SASSI kiosk only This functionality enables you to test whether the SASSI printer is working correctly It will produce a sticker for a test worker at the printer using test contractor details displayed in the correct format This function is only accessible by a person with the SAM role at the SASSI kiosk installed on site To do this you must login to the kiosk by Confirming who your works are for Logging on to the SASSI kiosk by entering your username and password Selecting Print Test Sticker button Collecting the sticker from the printer Please select an Administrative Task from the menu above Othenwise if you wish to proceed with SASSI Sign In or Out click the button below Print Test Sticker amp 5 Sassi CONTRACTOR TEST Building SYDNEY NSW 2000 TEST Worker TEST Contractor Company Tuesday 29 November 2011 4 55 PM 4 GATHER INFORMATION ABOUT ACTIVITIES ON YOUR SITE 4 1 Attendance at your site for given time period This functionality enables you to generate a variety of reports The following reports are available Attendance Attendance summary Attendance by company Contractor attendance Attendance by reason for visit amp Sassi COMPANY W
16. s using this form Mandatory fields are in grey background text boxes You should also select the services that the worker will be providing The services that can be selected come from the list of services that their company provides Save the worker s details by selecting the save Les icon or Add if creating amp Sassi 9 7 View contractors Safe Work Method Statements SWMS Workers Manage SWMS COMPANY WORKERS REPORTS M ROSTER SASSI SUPPORT 3 Review SWMS permits Search workers Search submitted S au nen worker Inductions training SWMS For Visit ID Manage SWMS Create edit generic SWMS My details Search submitted SWMS Pre accept contractor SWMS Start Date 25 02 2014 View generic SWMS Review generic SWMS End Date 04 03 2014 Your company s generic SWMS requiring review Generic SWMS listing Property All Properties Convert Used TEXT SWMS to Property Specific vi Contractor All Contractors Ka Worker v 3 1 Search submitted SWMS Workers gt Manage SWMS gt Search SWMS This functionality enables you to search submitted SWMS You can search for the SWMS based on a Submitted SWMS Number date range property contractor and worker This will display a list of the SWMS that have been previously submitted You can view a selected SWMS by hovering over a selected row and clicking on View SWMS if itis a text based SWMS or click in the docu
17. tion about the hours or number of visits at your site You can choose to summarise the information by Contractors Disciplines Month Risk Tasks Services Sign in Day or by Workers Attendance by Company Reports gt Attendance gt Attendance by Company This report gives you the number of hours on sites and number of visits for selected contractors over a selected period 5 FREQUENTLY ASKED QUESTIONS Q Why can t I sign in onto site amp Sassi A Check you have entered a valid username and password A Your password is case sensitive A You will need to complete any related inductions for a particular site before signing in generic and site specific A You or your company may not have been assigned services to the site where you are signing into Q How do complete an Induction A Go to Workers Inductions Training Select Worker on site induction then Select Company then property if applicable then select Search Q How can I sign in at another property A Contact SASSI Support for additional building access on 02 8662 9400 or email to sassisupport sassiweb com au_or the clients SASSI Champion Q How do I add a new worker A Go to Workers Add New Worker Q Where can I view the attendance report A Go to Reports gt Attendance amp Sassi
18. which you have permits uploaded that will be used for ish them removed select the Special Risk then click this submission of SWMS Permits for After hours work Remove then click Add Confined Space entry E p Add Hot Works a aaa Working at Heights Roof Access 4 Select the special risks to Fire Isolation v which the permits apply and Confined Space entry Click Add 5 Enter a description for the permit Please add permits below e Description Confined space permit Browse for file Note The set of characters below are not allowed in the file name igst9 R t M x 5 0 You will not be able to upload any files larger t Permits uploaded for this SWMS Ll Show Archived ieaoo eeen e LEN 75 Sample Confined Space Permit pdf Confined Space Permit pdf Confined space permit 86KB 11 06 2014 10 18 57 AM 11 06 2014 10 18 59 AM Brian Dolan 3 Archive Add new record SASSI Web Pty Ltd 37 Nicholson St BALMAIN NSW 2041 15 06 2014 8 00 00 AM Test plumbing job Accepted by Brian Dolan on 11 06 2014 View SWMS View Permits Edit Delete Once this is done if the contractor comes after hours within the prescribed time range and selects the SWMS and special risks covered above they can proceed without needing to have their SWMS or permits reviewed 3 9 Change the on screen message at your SASSI kiosk Admin On Screen Message HOME SASSI HOME COMPANY WORKERS REPOR
Download Pdf Manuals
Related Search