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User Manual for Arms System - Ministry of Civil Service and

1. e g Executive Admin refer comment above e Description Text XXXXXXXXXXXXXXX e On Clicking CANCEL all the information of the page will be cleared e On Clicking List Job Title the application returns to the list page of Class Sub Module refer comment above e Click SAVE after the data is keyed in The following message is displayed Output Microsoft Internet Explorer i The Record has been created successFulls Lok e On Clicking OK the information is saved and the user is directed to the list page 36 Year Settings Access Mode Master gt Year Settings Objective To key in the Maximum Hours to be covered for Over Time Eligibility of the Financial Accounting Year e Select the Year Settings in the Menu as displayed below and it will direct to the list page refer indication below eB Click to Create Yaar Year List 4 Show Search 51 Edit Masters i CI C LL Ministry 9 Employ Department Division eem Admin E Section S Parame Site Master Z Bm Class oe Activitit io Title Year Sektinec Process To Create a New Year Setting e Click the Create Year in the Year list page refer comment above the user is directed to the below screen 37 85 he The fields marked with an Asterisk i 1 a a
2. Site perm Ministry ze gt Department 7zall 7 Division all idi Unit Section EXE Onclicking the FETCH button refer indication the page is displayed with list as below i Show Search ALJ A B S C E F amp H TT a E LI M A S R Ss TT U Site iMi Misty cu Department all Division all m Unit Section all m x 7 dJa onal IT Su name First Nar SI ID Job ob Ti tls E i E nl POHDY IDEePA ASSISTANT SATURDAY AIR A GRADE EMG IMEER MIMISTR Y MALIRITILIS Ld ABAYSHAR ASSISTANT MONDAY TRANSPORT AIR A GRADE ENGIMEER FRIDAY MAURITIUS SHIFT M1234556789012M AR AS ARAS USER ASSISTANT MONDAY AIF A GRADE ENGINEER FRIDAY RESOURCES MAURITIUS SHIFT S26352487953542W ARON VIIAY 198 ASSISTANT MONDAY AIR A GRADE EMGIMEER TO FRIDAY MIMISTR Y MAURITIUS SHIFT rd Mad46456445645R DEEPA DEEPA DEEPASLINDAR LISER MONDAY JAMMU USER SITE LISER JOBTITLE TO FRIDAY MINISTRY CLASS SHIFT D123456789012HM DEEPL DEEPAM DEEP1322 ASSISTANT MONDAYT ne OF JAIR A GRADE EMGIMEER MAURITIUS To Create a User e On Clicking the Create User the screen navigates to the below page 59 User Entry List Users H
3. Em Data HHI Toran aqui Cancel Input e Seminar Name Text e g Training on HR e Select the seminar type from the dropdown list 84 The fields marked with an Asterisk are Mandatory Seminar Hame Seminar Type CONFERENCE E m Cee Description HALF A SEMINAR OME DAY SEMINAR SEMINAR REPORTS TEST SEMIMARTYPE D Start Date DD MM Prrrr End Date DD MM PrYrr Start Time HH MM End Time T HH MM OT Applicable lif Holidays Active Save Cancel e Description Multi line text box Text XXXXXXXXXXXXXX if any e Start Date Date format DD MM YYYY or can be selected from the calendar image next to the text box e End Date Date format DD MM YYYY or can be selected from the calendar image next to the text box e Start Time Numeric Time format HH MM e End Time Numeric Time format HH MM e Click to check OT applicable for the seminar being created if holidays fall in the schedule to calculate OT for an employee when he has attended the seminar despite being holiday e Click SAVE Output e he below message is displayed Microsoft Internet Explorer The Record has been created successfully e Click OK to navigate to the list page 85 Module Activities Menu of Activities Module AM
4. INDEX CHAPTERS 9 107 12 14 108 112 1 0 INTRODUCTION The User acceptance document of ARMS ATTENDANCE RECORD MANAGEMENT SYSTEM is based on the concept to have an acceptance from the user on the amicable access of the system and to enrich the user with knowledge on the functional aspects of the system 2 0 SELECTION OF MENU OPTION amp NAVIGATION Being a Web based application the Menu Option amp Navigation is as stated below Menu can be selected by gt MOUSE CLICK Navigation using MOUSE AND TAB KEY To move between fields blocks in a screen 2 1 1 MOUSE Normal Functioning of Mouse Double Click left key of the mouse to open any menu settings left r right click may differ based on the mouse settings of the user s System Set the cursor on the field to be keyed in with data Moving the Cursor the Menu will display the sub menu in it the detailed description of the Menu s and Sub Menu s is given below for user friendly access clicking the mouse on the selected menu or submenu will lead to the concerned Module based on access permit set by the Administrator 2 1 2 TAB KEY HIGHLIGHTS SET FOCUS ON THE FIELDS OF THE MODULE PRESS ENTER KEY TO SAVE OR CANCEL THE CONCERNED PAGE 3 0 MENU amp SUB MENU Main Menu Layout Sub Menu Layout Reports This window has Three Main Menu and Sub Menu s classified in it Main Menu Sub Menu 3 0 1 USING SPECIAL KEYS No SPECI
5. E gt El x Seal Year 2005 a d SH OT Time Min 2400 Range 1500 to 7200 4 Per Week i Save Cancel Input e Year Title Numeric e g 2005 Only current year of implementation of the system to be entered refer comment above e Enter the OT Limit the maximum hours to be covered for OT Eligibility in OT Time Min per Week Hours in numeric format e g 2400 e On Clicking CANCEL all the information of the page will be cleared e On Clicking List Years the application returns to the list page of Year Settings Sub Module refer comment above e Click SAVE after the data is keyed in The following message is displayed Output Microsoft Internet Explorer A The Record has been created successfully On Clicking OK the information is saved and the user is directed to the list page 38 Module EMPLOYEE The Employee Module has the following Sub Modules BMS 20 Welcome LOURDU SAMT eu 5 Horne Masters ployee 4 A Employee List Admin Card Settings Appointment Pending Parameters usu Doe Activities Process Reports Employee List Access Mode Employee Objective To store and have Quick view on details of Employees shown below Tum dee ctr di gt Employee List On Clicking the Employee List menu the user is directed towards the Employee list page as OG Al A E oC DOD E
6. v ym aes St atboailanze Fus ne aoe Week liegt ded hess epee Pee Ppa Meh Tee Haren Te Erud Wak Frem i Wakin rares ar Dime ce Far Hirer ao vp mo WEERLY gt je qum ee a ADAME ATZEHZAHLZE HET 2 N aes vii ba Sirpiasan nsi AB eck selected Tp Working 3 ac Leven a Pd Paul Leuracs 3 Ac Worked Home 26157 a Danzig Balane Fer Huer a Ban Hear Lis ac 70 00 fig 7 106 Daily Attendance Info Displays the attendance details on daily basis like Attendance Date Shift In Time Shift Out Time In Time Out Time Break Fixed Worked Bank OT Hrs and Rate The OT Eligible Check box will be checked by default if the employee is eligible for OT If OT Eligible has been checked for that employee in the employee entry page Fixed Actual hours of work of the employee based on his shift in a day excluding the break hours Worked Actual hours worked based on the employee s in time and out time clock in a day excluding the break hours Bank Early Late Banking minutes based on the parameter set to the shift of the employee based on the Day setting Normal working day weekend Saturday Sunday public holiday etc OT Hours is the excess hour differe
7. Worked Site AIR MAURITIUS I Today s Date os o7 2008 Date EG Employees Authorised By gammu raea aa In Time Single Entry HH MM Out Time HH Input e Worked Site Select the Site of the employee s for keying in the Manual Attendance from the dropdown list 90 The fields marked with an Asterisk are Mandatory Worked Site AIR MAURITIUS v AIR MAURITIUS 00 ATOM HOURSE CUREPIPE MAURI TEL Today s Date Date FLIC M FLAC GRAND BAY TOWERS Employees IT SITE NAME MATIN THOMAS PORT LOLIIS Authorised By OUADRE BORMES SITE FOR USER TM SOMEWHERES In Time Single Entry TEST TEST SITE Out Time LISER SITE Today s Date The Current Date will be displayed in the text box Date Select the Date of Attendance from the calendar image next to the text box In Time Single Entry Enter the in time to be assigned as HH MM Out Time Enter the Out time to be assigned as HH MM Authorized by The user to select his the name from the dropdown list His name will be displayed in the list if he is an authorized personnel for that site Employees For selecting the employee s click on the and select as stated in page no 18 of this manual On Selecting the employee s the relevant informations pertaining to any existing clocks or permission or seminar availed and applied through the system will be displayed as below 91 The fields marked with an Asterisk are Mandatory
8. 111 Car toe Pesca Tha ida markan oi ac Bebe raras STRAIT erg i Browse Errr rry Fiamma PIDZMT FLENI TEST wear x PETER DT niis rg ee ee a ERE pel 57 be Curb ei Gothen For Bri ee Panth Fron 2008 Rent Tn awi brane Week Fro Dons Week To oF iyi 4 Opening For Barking Hood Dan DAn Y amp TTEHDaRTE Oo 21172009 LE p 263 a8 ab iE 1 E46 View Dede ae E te p iL oem mam Ms ms M ni jem onn FP ewige 20300 2800 1730 2100 usi p Year end Process Access Mode Process gt Yearend Objective To perform employee wise Year end Processing of Leaves Step 1 The fields marked with an Asterisk are Mandatory Hational ID 201234567891 5 Browse Employee 01 04 2002 Date OF Joining agi Step 3 Step 4 Date OF Confirmation From Year 2008 Input Step 2 28 04 2008 d Year E 2009 Process 112 Select the employee by clicking the browse and follow the steps in page 21 of this manual for selection On selection the details like Employee Name Ministry Name Date o
9. Wears Leave Type CASUAL LEAVE at Time 12 Days From Date 02 07 2008 ra To Date 02 07 2008 Es First Session Q Second Session Approved Leave Name Available Leave SUAL LEAVE On Clicking Leave List the user can navigate to the list page Input National ID Select the employee by Clicking the browse refer arrow indication above and as stated in page no 19 of this manual Employee Name Assigned automatically by the system on doing the above step for national id as indicated above On Selecting the employee the grid displaying the available leave details is also displayed in the screen Years of Service Assigned automatically by the system on doing the step for national id as indicated above Leave Type Loaded based on the selected employee select the leave type from the dropdown list to be applied for Max at a Time The maximum days the selected leave can be availed is automatically displayed on selection of leave type as indicated above From Date Select the start date of the applied leave by clicking the calendar image next to the text box To Date Select the End date of the applied leave by clicking the calendar image next to the text box 100 e Half aday Click if applied leave is half a day If this is checked the options First Session and Second Session becomes visible to select refer indication below amp
10. 15 End Minutes MM 15 Late Departure Staring Minutes 15 End Minutes MM 15 cava 119
11. Worked Site AIR MAURITIUS Today s Date os8 o7 2008 Date 42 06 2008 ui Authorised By ARUNPONDY In Time Single Entry needs HH MM Out Time 46 00 uM HH MM VAY 20 00 08 45 45 00 2 n nn nn nn 02 45 46 00 Save When no records it will be displayed as 00 00 refer arrow indication in the Time In and Time Out Columns of the Grid Now Click SETALL it will assign the values to the grid as shown below refer arrow indication 92 The fields marked with an Asterisk are Mandatory Worked Site AIR MAURITIUS Today s Date osforf2o08 Date 12 06 2008 Employees Authorised By ARUMPONDY In Time Single Entry 8 45 HH MM Out Time 46 00 20005004 woay 00 00 00 02 08 45 16 06 21 MENS 2 eU 08 45 18 00 08 45 16 00 e Click SAVE The fields marked with an Asterisk are Mandatory Worked Site AIR MAURITIUS Today s Date o8forf2o08 Date Bic ns 2008 Employees Browse NI In Time Single Entry E ords HH MM Qut Time 43 n0n B123456789021A AVAMTIKA 2 45 46 00 05 45 13 00 BHUYANA 2 5263554879542V ARUN MVIJAY 1610 n8 45 45 16 00 08 45 45 Save Incase of Permission or seminar or Clocker data is available the values are displayed as above and on trying to manipulate it without notice will prompt the below message notify
12. above Leave Entry Leave List The fields marked with an Asterisk are Mandatory Hational ID je B12245678 902 Employee Hame AAMT IER BHUANA Wears Of Service 1 65 Years Leave Type CASUAL LEAVE is Max at a Time 12 Days From Date oz oz z008 To Date T gt Es Half Day di E Approved leave Name Eligible Days Leave Taken Available Leave 14 OUR ONE e After entering the proper details Click SAVE Output e The below screen is displayed confirming the action Microsoft Internet Explorer The Record has been created successfully e On Clicking OK the screen navigates to the list page e As the leave type is selected for any employee the parameters for that particular leave will be displayed as shown below 101 Years of Service 8 79 Years Leave Type P CASUAL LEAVE FOR DORA Max Leave 11 Days Day s at a Time From Date To Date Half Day F Approved Leave Available List Leave Name Eligible Days Leave Taken Available Leave Leave Parameter List Start Year End Year No of days Per Year Leave Accumulation Boo o ko 504 14 0000 If the leave types are not displayed for any employee then the Year End Process should be done for that particular employee to get the leave types 102 Leave Entry The fields marked with an Asterisk are Mandatory Hational ID 502027846263 Browse Employe
13. mn k peme n ER a0 TEST FOR TWO OTS active To Create an OT Type e Click the Create OT Type in the OT Type list page to navigate to the below page to create a new Type The fields marked with an Asterisk are Mandatory OT Type Hame MORMAL WORKING HOURS Description Work Rate 1 00 ae active At any part of the process before saving the page clicking List OT Types will navigate the screen to the List page without saving or storing the entered information 67 Input OT Type name Text e g Single Description Text XXXXXXXXXXXXXXX e g paid at 1 5 hourly rate e Work rate Rate per hour Decimal e g 1 50 e Normal Working Hours will also be created as an OT Type by default with work Rate 1 00 If not created User should create following the above steps despite other OT types e Click SAVE Output e he below message is displayed Microsoft Internet Explorer A The Record has been created successfully e On Clicking OK the screen navigates to the list page Leave Type Access Mode Parameters gt Leave Type Objective To list the available leave types and to create new leave types based on the service level of the employee Date of Joining Date of First Appointment Date of Confirmation 68 4 Show Search exp E OF r EA i Relat
14. CO Date of Confirmation Leave Mode Calculate the Day DOJ Through aut The Year Life Period Max 3 Leaves Life Period Week Ends Carry il Forward Hext Year Paid Leave lll EE 7 For other leave types like Casual leave the option Through out the year can be selected 8 Week Ends Click the check box to include week ends in the calculation of this leave type when being availed by the employee 71 9 Carry Forward Next Year This option allows the leave types to be carried forwarded from one year to another year through Year End Process Module for all leaves despite the fact of carry forwarding the balance or not which is based on the values entered in the PARAMETERS page 10 Paid Leave Click the check box to confirm whether the leave it is paid leave or unpaid leave e Click PARAMETERS link refer indication in fig 3 the screen navigates to the below page Leave Type Information jst Les pes Main Parameter Leave Start Year End Year Ho of Days Per Year Leave Accumulation Leave at a Time Haximum Accumulation e Leave name Filled in default by the application The fields marked with an Asterisk are Mandatory CASUAL LEAVE 12 12 12 Add Cancel e Start Year Numeric Enter O starts from the year based on the Date Applicable that had bee
15. MINISTRY OF JUNE OMe MINISTRY OF MAIN Tepes oe MINISTRY OF USER MINSITRY OF CIVIL SERWICE MSF P P PPPPPPPPP SDFSDFSDFSDSD SOFTWARE ENGINEERING SPORTS MINISTRY Last Page dd Z 5 X V Steps to Search Input e Click the Show Search Icon e Select the Header from the dropdown to search accordingly e g Status Ministry Name 3 Hide Search Ministry Name Clear 2 K B DAS Activ E X s ponnoos E a p X 2 peme pee 12 X MIMISTR1Y OF JUNE ONE e Select the operator for search in the next dropdown list box 2 Hide Search eem DUK E pee s eme s X er s X jg s X 4 FORAUOITREPORT 4 Resources 4 _ FOR AUDIT P X jg pms mme pee 8 pumemvorzr MINISTRY OF JUNE OME e Enter the text according to the Header and click Search for e g If u click Status then enter YES or NO in the text box for Like Operator jus two letters of the word to be searched is enough where as requires the full word Beach Herre Like Output he system will display the search result 14 Hide Search Ministry Name Like ao Clear dit en 1 4 If No relevant record found the following mes
16. Next Year Paid Leave E S Save Cancel fig 3 On Clicking the link List Leave Types refer indication above the screen navigates to the list page Page is displayed as two page links MAIN and PARAMETER refer indication above In the MAIN Page the following inputs are required Leave Name Text XXXX e g CASUAL LEAVE Description Multi line text box XXXXXXXXXXXX Leave for casual purpose No of Days Numeric number of days applicable in a year e g 12 or 15 70 4 Select the Option Male or Female or Both For e g while creating Maternity leave the option Female needs to be selected 5 Date of Applicable Click the option i e the effective date To indicate the system whether this leave can be assigned to an employee who has Date of Joining or Date of First Appointment or Date of Confirmation This helps in automatic display of relevant leave types to the employee in accordance to their informations like DOJ DOFA DOC provided in the employee entry page refer leaves page of employee entry page in Employee Module 6 Leave Mode Click the Option as the case it would be applicable For e g if Life period option is chosen for Maternity Leave then Max Leaves Life period becomes editable and user has to mention the number of times it can be availed in the tenure of the employee as below Date Date Joining Applicable Q Date Of First Appointment
17. Type Master Reports j 1 Department List Department by Ministry List Division List Division by Department List co Created Job Tithe List Section List C2 Updated Section by Division List Site List OT Type List MT Settings List Shift List Leave List Holiday List Class List Seminar Type List Seminar List Permission List Access card List Employee List Employee Log Session Log Audit Log ad CS active C9 nancsmckive PDF 9 Ms Word 115 Department List Department Ministry List Division List Division by Department List Qal Job Title List Section List Section by Division List Site List OT Type List Settings List Shift List Leave List Holiday List Class List Seminar Type List Seminar List Permission List Access card List Employee List Employee Log Session Log Audit Lag Preview Report Type Master Reports Date Select v CSaled T Greater Than Lezs Than Equal To Created Between Q Updated O Acive O Nan Active Department List Department by Ministry List Division List Division by Department List Job Title List Section List Section by Division List Site List OT Type List OT Settings List Shift List Leave List Holiday List Class List Seminar Type
18. YES ad Male Q Female Remarks Save Cancel Input To Navigate back to the List page click List Employees refer indication above National ID Alphanumeric e g 5587582157144 Surname Text XXXXXXXXXXXXXXX e g Raghunathan First Name Text XXXXXXXXXXXXXXX e g Sudha Maiden Name Text XXXXXXXXXXXXXXX e g Sannassi Address Alphanumeric e g 34 Laplace street Region Text XXXX La Louis Phone No Numeric e g 2345854 Mobile No Numeric e g 9478562 Email id email format e g testref gmail com Date of Birth DD MM YYYY The date can be selected from the calendar next to the Date Of Joining Services DD MM YYYY The date can be selected from the calendar next to the box Date of First Appointment DD MM YYYY The date can be selected from the calendar next to the box Date of Confirmation DD MM YYYY The date can be selected from the calendar next to the box Date Left DD MM YYYY applicable only for left employees The date can be selected from the calendar next to the box Date Left for the employee should be entered who will be no more working for the Organization so that the employee name will not be displayed in the absent list Appointed Ministry To be selected from the provided dropdown Date of Present Appointment DD MM YYYY The date can be selected from the calendar next to the box applicable for employee wh
19. s DX e BANKING M NO OT PLAY FIVE PLAY FIVE DEPT o7 00 lio on0 00 45 13 00 18 00 ive 15 BANKING NO OT mer T RSU io DO 00 45 13 00 15 FLEXI HAS BANKING MINISTRY GF IED FOR 10 48 00 46 12 25 18 35 Active 17 COMMERCE MIMISTRY OF AMD LABOUR COOPERATIVES GENERAL NS MARY GOLG O8 30 20 30 00 45 18 30 20 30 Active 15 4 DEPARTMENT FOR MARYGOLD Dess NIGHT FLEXI J MINISTRY J DEPART 20 00 23 00 0 gt 00 30 00 Active JS8DDASDASD APPLE APPLE ONE DEPT i8 00 20 00 oo AU 25 00 Active FOR APPLE To Create a new Flexi e Click the Create Flexi in the Flexi List page refer arrow indication above the screen navigates to the below page FLEX HAS MO BANK MINTISTR YS IEG FOR 0000 O2T00 00 21 12 00 i amp oo Active FOR TESTING MINTS TRY OF LABOUR in FLEXI BY THIRU TW EMTY MIN OF ICT TECHNICAL iili 00 30 260790 22118 ive 10 iz8 DEPARTMENT FOR MIN OF ICT a m E ul The fields marked with an Asterisk are Mandatory Flesd Mame FLEXT HAS BANMKING Ministry MINISTRY OF COMMERCE AND COOPERATIVES EA Department IED FOR MINISTRY OF LABOUR Erescriptien Filesi In Min of tCCornrmaerece and Co operatives IED Fiexi im OS rts HH Mm Core irn 10 48 HH Pra Lunch Break MM ET Pa Core Out 13 225 HH MITT FLleoi Out 19 225 HH MM Required Time 0 HH MM Bank In fu iF BankOut MM zo PA PI Grace In time def oe Grac
20. DAI THIRLU bow is 5 2008 20 05 2008 10 00 19 00 SEMINAR lr DC SAM PLE is s 200820 05 2005 10 00 19 00 Ma SEMINAR i25 wr PUBLIC MATHI VAAN AM L5 05 2008 20 05 2008 10 00 19 00 Ma SEMINAR 13 PUBLIC RAJAN DEEFA is 05 2008 20 05 2008 10 00 19 00 Ma SEMINAR On Clicking Create Seminar Settings the screen navigates to the below screen to enter attendance for employee attending the seminars ist Seminar Settings Seminar 1 From Date To Date n Hational ID Name Start Time HH MM End Time HH MM WeekEnds s Public Holiday E peg Seminar Select from the dropdown list 87 The fields marked with an Asterisk are Mandatory Seminar FromDate PUBLIC SEMINAR To Date REPORTS SEMINAR ON SOCIAL WELFARE Hationall SOCIAL WELFARE TEST SEMINAR EVENING TEST SEMINAR MORNING TESTSEMIMARD Start Time HH MM End Time HH MM WeekEnds Vas Public Holiday En The fields marked with an Asterisk are Mandatory Seminar PUBLIC SEMINAR B From Date 15 05 2008 15 05 2008 46 7 To Date 20 05 2008 20 05 200 Hational ID Bi1234567890z Hame AVANTIKA BHUVAME Start Time 10 00 HH MM 12400 HH MM WeekEnds Wis Public Holiday Yaz On selecting a Seminar the system fills in the seminar
21. List Seminar List Permission List Access card List Employee List Employee Log Session Log Audit Log Preview Report Type Master Reports Date Between From Date To Date e Created Updated Oacive OQ Hon Active On selecting CREATED or UPDATED option the system displays the Date Operator to select the date range and the Date for filtering the records 116 Report Type Transaction Reports Ministry ai Odd Punching Co Absent List Department 4 Permission Details Seminar Details Division AllI I Leave Available i AttendanceInfo All Job Title Shift All site A vi kh O From 9 Date Betwes Employee Browse Lun From e Option for selecting employees is provided in the Transaction Reports select the employee by clicking on the browse refer page no 19 of this manual to generate employee wise detailed reports Report Advanced Reports Attendance Daily Ministry Ajke 565900 O O Attendance Weekly Attendance Monthl Department A Late Arrival Division All v Early Departure a MM M 4 Late Departure Section All wi Flexi Report 11 Shift uie en v Site m Date Greater Than T Fram Es E shift Time Employee Time O Time Differenc Time Greater Than 00 00 HH MM 54
22. SAVE every time after the details are entered for each day setting individually This should be set for each Shift Flexi with each of the day setting should be mapped by setting up the OT details i e for one Shift Flexi 6 day settings to be selected and OT setup details need to be filled in as indicated in fig 5 Output e On Clicking SAVE the below message is displayed Microsoft Internet Explorer Po The Record has been created successfully e Click OK to navigate to the home page Holiday List Access Mode Parameters gt Holidays 9 Objective To view the List of available Holidays a year and to create add new holidays every Year 81 a Show Search Year Session A uu HOLIDAY Day Session Session e Click and Select the Year from the dropdown list to view the list of holidays in the selected year refer indication above e Click Create Holiday to view the below page to create or add a holiday to the list The fields marked with an Asterisk are Mandatory Holiday Hame Date i Session ris Session Py seca Session 9 Fullbay Cancel Input Holiday name Text e g Deepavali Date Date format DD MM YYYY can be selected on clicking the calendar image next to the textbox 82 e Session Select the option based on the session or Full day for
23. box e Select Module Name from the dropdown list box Group Mame MAINTENANCE Module Masters wv E E X Xe e Click the check box of Allow View Allow Add Allow Edit Allow Delete based on the access to be provided for the corresponding function 57 Group Mame MAINTENANCE Module Name Masters Md Name Tru NE Tale Tallow Dele me em gp E S E Update Records have been updated successfully e Click the update button to apply the settings to the concerned user group Output e Click UPDATE e Update message is displayed below the grid as displayed above refer indication e The access needs to be for every module and its functions in order to have proper functioning in accordance to preferred user rights Users poc LE ul de E EE M MM MMM M X Access Mode Admin Users Objective To view the list of Users and details pertaining to user loginID User group etc It supports the administrator to manage and create different users under different user groups e On Clicking the USERS menu the screen navigates to the below page User List Al Al B lt Ol E F S P amp R S T U wl kl
24. if the section is linked to Admin Department of the concerned Ministry and not to any division though the ministry has division just select the department by clicking the relevant checkbox If it falls directly under that ministry only ministry name to be checked The fields marked with an Asterisk are Mandatory Section TEST SECTION Description Status Dlammu MINISTRY Llapmiw v AMMU DIVISION 8 Jammu eran rid ra Mene lsp aspas amp espr E FIRST MINISTRY lFoR AUDIT REPORT 29 e lf there is NO section under a Ministry create a section named No Section for Ministry XXXX name of the Ministry e Without completing the creation of SECTION in this way the application will not fetch the expected results in other modules as these are master fields Only Department and Division if does not exist can be left without being created e Click Save after completing the link as stated above The following message is displayed Microsoft Internet Explorer A The Record has been created successfully Output e On Clicking OK the information is saved and the user is directed to the list page e On Clicking CANCEL all the information of the page will be cleared e On Clicking List Section the application returns to the list page of Section Sub Module refer indication below The fields marked with an Asterisk are Mandatory Section Hame A
25. roa 21 T n i JEn m E TTC itat En f m Thal Fi an i Alt LL NL E i da Hiit qeu 124 ae remp WONKIAG munt p P Only for Normal Working Hours the First Session Out Time and Second Session In Time will be open to enter the time in the format HH MM Hour Minutes For OT Types the Timings of only Start and End time to be entered in the format HH MM Hour Minutes Break Time MM should be Numeric and only minutes to be entered e g 30 minutes or 60 minutes Grace Time In Out MM should be Numeric and only minutes to be entered e g 30 minutes or 60 minutes the first box is for in and the second box is for out Similarly Banking In Out MM should be Numeric and only minutes to be entered e g 30 minutes or 60 minutes the first box is for in and the second box is for out 79 e HH MM in headers indicates that the user should enter Hour and minutes in that box separated by colon e The MM in headers indicates that the user should enter only minutes in that box e hen Click SAVE every time after the details are entered for each day setting individually Input For Flexi e Select the Flexi Button e Select the day setting from the dropdown list e Click the Fetch button and the below screen will be displayed to enter the Normal Working Hours along with the timings for OT Types crea
26. screen navigates to the Initial Screen 97 Permission Information gt List Permissions Permission Type nemus Date 0271172009 Minutes Permission Authorised By GEETA 78 Employees ie iid Browse HH MM In Time Out Time HH MM Set All No Permission for Night shift Employee s Save e While trying to assign Permission to night shift employee the following message will be displayed No Permission for Night Shift Employees Leave Entry Access Mode Activities gt Leave Type Objective To key in employee leave details fale j er TAa m ri ali et Peer nd ren rac ce m Browse On clicking FETCH button the screen displays as below Lua See Fah iie E E panda bp i E op errs ee eo Dieja zui Gret deccm EEEL E in Browgse al mz m roii HE dee UM TRU EET EN bi ie hove LOGER s x peser neue fy Rte ESPACES C aean eei T S e Es Mest Last Page Click on Create Leave to navigate to the below page to insert leave details of an employee Leave Entry The fields marked with an Asterisk are Mandatory Browse Hational ID d B12345578902 Employee Hame BAMANTIER BAHL Wears of Service
27. to return to the Main page of the Create Employee sub module refer fig 2 below e Click SAVE Output e he below message is displayed Microsoft Internet Explorer EN The Record has been Modified Successfully e Click OK and the screen will navigate to list page 46 Men Lese Tha shh an are Hindit Reber ur THIEL Firet Harra POHD Pale ch rs hari Zrdrerr Pg F Pet ret Moby Hr 1d ra Cate of Barth ours 71 Darts rf Sas ca maniam IC Rar ers Cente of First im oy mone Gate of Conirmakinn IDG Rrr YT Cate Laf 71 Apppinkad Mintiry WINISTES v Carta Or Pad meri Ap parri r m Prasark OF IT nt Ces pai rtrrea nk Prec nt on hona Sector ert wam M Ioh pwexieem j Dalak iba NIAURITIUS ANTES MORDAT TO PRICE 3HIPT 2 Auhind Parconral fai f 776571 mu 5 Porra rk fig 2 47 Card Settings Access Mode Employee gt Card Settings Objective To key in and view the Details of employee issued with access card and details pertaining to the c
28. 8 FOR AUDIT REPORT ev gius MINISTRY Save Cancel 5 RESOURCES On Clicking CANCEL all the information of the page will be cleared e On Clicking List Departments the application returns to the list page of Department Sub Module refer arrow indication e Department Name Text XXXXX e g Test Department Description Text XXXXXXXXXXXXXXX e Select the Ministry by checking the checkbox of the concerned Ministry refer arrow indication e Click Save the following message is displayed Output 24 Microsoft Internet Explorer A The Record has been created successtully Onclicking OK the user is directed to the list page Division Access Mode Master gt Division Objective To key in the existing Divisions in a Ministry and Department free 60 6 it a j 1 N e On Clicking Division the user is directed to the List page 25 Division List Create Division To Create a Division 2 Show Search Sl No Delete Edit division Name 0000 Status IM REM A NR Fx 4 Ree pmmoworxm ae ox A permexomim irae E y eer 20 255555 Active e Click the Create Division in the Division list page refer arrow indication Input e The user is directed to the below page The fields marked with an Asterisk are Mandatory Division Hame TEST DIVISION Description
29. AL KEYS 4 0 ENTERING amp SAVING DATA Every data being entered in the Module of the application is being Validated using formats data type and based on Mandatory condition Format Validation E g date format entered has to be in dd mm yyyy which is displayed near the corresponding text fields of the module On entering of incorrect format an error message is prompted to make the user aware of the incorrect format Data Type Certain fields like time date should be numeric on key in of any other character other than numeric it will prompt an error message Mandatory Condition Mandatory Fields have been marked with symbol which will prompt an error message on user attempting to save the fed details either by failing to enter the data or by skipping the field without entering any data to it Every screen module for creation of any new information is provided with a lt save gt and lt cancel gt button On clicking the save the following message box is displayed Microsoft Internet Explorer The Record has been created 5 On clicking the ok button by navigating the mouse on the OK button and double clicking it will save the entered data information and will lead the user to view the corresponding list page with the saved data 5 0 MODES OF OPERATION To Access all the Screens the user should have access permission User right set by the administrator for the corresp
30. AMPLE TESTING L sPoRTsS DIVISION Mlaccoumrs DEPARTMENT e rr DIVISION El F TEST piv SECTIONNE WOME Output The below message is displayed Microsoft Internet Explorer A The Record has been created successfully On Clicking OK the screen navigates to the list page 62 MODULE Parameters e The Sub Modules are as follows 2 0 Welcome LOURDU SAMY ANT ALB CT OLE FL a HIT a KILI MIT NT OT PL ee RIE wal YI Masters Site ae ee Ministry 5 Employee Department all Division all Fetch Admin Parameters Ei Activities OT Types Leave Type Process AS Permission Reports Seminar Types OT Setup Holiday s Seminar Shifts Access Mode Parameters Shifts Objective To view the details of available shifts and to create new shifts Shift Lizt 4 Show Search ARA are pes Fe pepe gt E TEST 07 00 15 00 SHIFTSHIFT 63 To Create a new Shift Click the Create Shift in the Shift List page refer arrow indication above the screen navigates to the below page be Niza To return to list page click List Shifts refer arrow indication above Input Shift Name Text e g Monday to Friday shift or Shift one Description Text XXXXXXXXXXXXXXXXXXXXX e g Shift for
31. AY MAURITIUS SHIFT ach x MS46456445645R DEEPA DEEPA USER DSASFSD MONDAY AM PIL USER SITE USER JOBTITLE TO FRIDAY MIMISTR T GLASS SHIFT Next p Last Page pil e Employees can be selected using the search option as detailed earlier in page no 12 14 e Employees can be select based on alphabets by following the below steps 1 Select the first alphabet of the employee s Surname by clicking on the alphabet 2 Then Click the fetch button it will display all the employees starting with the selected alphabet Click the Create Employee link refer indication in fig 1 to navigate to the below page To Create Add New Employee 40 jst Employees a E E IERE Th farked with an Asterisk are Mandatory Not less than Mati ID ku 3 14 Digits Sur name First Hame Maiden Marne Address Region Phone Mobile Email Id Date of Birth m ODM Ser Date of Joining Services DD MM Y rr Date of First Appointment DD MM Y Date of Confirmation DD MM Ynr Date Left DD MM Y nnn Appointed Ministry m AMMU MINISTRY Date Of Present Appointment za Present Ministry Select M Present Department t Present Division see MI Present Section Sele amp ss Job Title ASSISTANT ENGINEER Default Site AIR MAURITIUS CREATE SAMPLE TEST lor Eligible Authorized Personnel for Attendancel Click if
32. CCOUNTS SEC DEPTS Description Status Active MINISTRY laspAs m lespr E FIRST MINISTRY FOR AUDIT REPORT H uuMaR RESOURCES m mesar MINISTRY FOR AUDIT REPORT MINISTRY MINISTRY mrwrsTRY OF IT E MINISTRY OF JUNE 30 Site Master Welcome LOURDU SAMT Site List a Show Search Sl No Delete Edit AIR MAURITIUS 1123 124 125 niece zm ATOM HOLIRSE Ministry Employ Department Admin m A 3 875 Section Parame Site Edi IT SITE MAME 6 1 a X mener Site Master Class ij Job Title s x PorT Lours L2 M v X 7 querens mem an a0 x SITE FOR USER 25 report ap nu e 8 nox pm 34645756785685686796796796796726797 x pem Selecting the Site Master from the Menu the List page of site is displayed Lrarth dt UH ia ik TIH TH Opis ET Lous ER EZEH T FOR FRE HEREER atti B xp x UE LEER UE pl Ww 31 To Create a New Site e Click the Create Site in the Site list page refer arrow indication c 3 E 5 The fields marked with an 2 5 Site Name 1 a 2 Location e locker Machine 123 456 789 Ho TCP IP Descript
33. Employee Browse 117 In Advanced Reports to facilitate more options for selecting time frame to generate reports is also available as displayed above Filtering the reports based on Ministry Department Division Section Job Title Shift Site are added features to generate reports on various criteria Report Type charts E Employee By Ministry 1 zn 1 pm Leave Available Chart Greater Than From ru Early Arrival Chart Ministry ETT Early Departure Chart Late Departure chart Absent List Chart Staff Hot On Duty Chart Odd Punching chart Flexi Chart i C After selecting the option for generating report click PREVIEW to view the report or it can be exported to PDF or Word or Excel or Text format to make print out Even from the preview window the user has options to export on the said formats and to view the page by page the generated report 118 Application Settings e This Application Settings is used to set the Early Arrival Departure and Late Arrival Departure Starting Minutes and Ending Minutes e The reports for these Early Arrival Departure and Late Arrival Departure will be displayed as per the parameters set in this page Early arrival Staring Minutes 15 End Minutes MM 15 Early Departure Staring Minutes 15 End Minutes 15 Late arrival Staring Minutes
34. F AH tds kh bl M N S Pl Ss tT all Site Department Unit Section fig 1 Ministry Fetch 420 39 e Click the Fetch Button to the view the list of all the employees as listed below 4 Show Search amp H A amp bBl lc pilEJIF aIHI rI J IkK L MIMN oOo P GoG RIS TIUJ v w nzx r z Site esi Ministry EET gt Department Eoi Division miim m Unit Section re L Fetch P 2 Natonal ID First Name Job Tide Region Shift Name Ministry Name Class Name 1254545444641 ARUN ASSISTANT EMSIMEER MONDAY MINISTRY GF JAIR B GRADE To FRIDAY IT MAURITIUS SHIFT E Alz25454544864 Vv Dow PONDS ASSISTANT SATURDAY AIF A GRADE EM IMEEF MINISTRY MAURITIUS P d BOOLL22 33445568 ABAY SHAR GHE ASSISTANT MONDAY TRANSPORT JAIR A GRADE ENGINEER FRIDAY MAURITIUS SHIFT 4 E Mi234567289012M ARAS ARAS ASSISTANT MOADAY HUMAR AIR A GRADE ENGINEER To FRIDAYIRESOURCES MAURITIUS SHIFT i 1254524544464 5 ARAS SSISTANT ARAS MONDAY HUM AR AIR A GRADE ENGINEER RESOURCES MALIRITILIS E S263922 48 7 954d 20 ARUN YAY ASSISTANT MONDAY AMMO AIR A GRADE ENGINEER TO FRIDAY MINISTRY MAURITIUS SHIFT qe BL2S456 79902714 AVANTIKA BHUVWARA ASSISTANT MONDAY 5 TEST SITE TEST ENGINEER TO FRIDAY MIMISTRYD p CLASS D SHIFT x jj jmooooo01000004 THIRUHAVUREARASUIAS STS TANT MINISTRY JAIR A GRADE THIRU ENGINEER TO FRID
35. Officers Cadre e In Time Numeric Hours and Minutes 08 45 e Out Time Numeric Hours and Minutes 16 00 e Bank In MM If Banking is applicable for a particular category enter the minutes e g 15 to be banked during In Time of the Shift If not enter 00 e Bank Out MM If Banking is applicable for a particular category enter the minutes e g 30 to be banked during Out Time of the Shift If not enter 00 e Grace In Time Minutes e Grace Out Time Minutes e Click SAVE Output Microsoft Internet Explorer E The Record has been created successfully On Clicking OK the screen navigates to the shift list page 64 Flexi Access Mode Parameters gt Flexi Objective To view the details of available Flexi and to create new Flexi Flexi List gt gt Create Flexi L Show Search See Sr UT E aN ea ae pea PPS Cra LEE A E instry 0 Department Ein me Core In Bre k Tet mm States Dank in Jamnkti 4 ASDASASD MINISTRY OF 00 00 02 00 0OO 20 16 00 Actiwe COMMERCE COOPER AT IVES j e x a BANE NOOT NIGHT MINISTRY OF IEC FOR LB 00 20 00 00 45 23 00 28 00 Active 12 150 LABOUR MINISTRY OF LABOUR Pe BANKING AMD OT MINISTRY PERISH DEPT OF 08 00 10 00 00 45 18 00 tiw PERISHABLES MIN OF PERISH 4 METALS AND MTEL AND FER F FERTILIZER Lu Tm
36. S 20 Welcome LOURDU SAMT cob Home Masters Employee Admin Parameters sal yak f Seminar Settings Process Bulk Attendance Bulk Permissions 4 i Leave Entry _ 5 Ta t g T z E E Seminar Settings Access Mode Activities gt Seminar Settings Objective To view and to create attendance details for a concerned Employee attending to a scheduled seminar e On Clicking FETCH button the list is displayed in the list page with search icon Site een ee Minist Department all Diwisiom all Unit vU Biz Pe cac RO n Section I gt Browse a e 86 4 Show Search Site all z ae Ministry all Department Division kee i nen Browse Aen T Browse Start Tim feel D DAI Employer suu eem RRL TEE 08 46 16 00 DAI DAI THIRU Le pem PONCY i0 04 2008 20 04 2008 08 46 16 00 i RE Fk pese ARAS 01 05 2008107 05 2008 10 00 24 00 00 TESTSEMINARD DAI DAI DAI d meee Di1 05 2008 07 05 2008 10 00 00 DAI DAI THIRLI a ABAY SHAR ONE SHARONE 02 05 2008 D7 05 2008 10 00 14 00 i a FONDY 01 05 2008l07 05 2008 10 00 14 00 M um will MM DOW PONCY D7 05 2n08 n7 n05 2008 10 n0 24 00 00 TESTSEMINARD al DAI THIRUNAVUKKARASU OF O5 2008 07 05 2008 10 00 E nn DAI
37. Status i Fare Li Le j ALL E L ammu ministry ADMIN DEPT v AMMU DEPARTMENT Mire t C Jaspas lcspr FIRST MINISTRY L FOR AUDIT REPORT Er E F HUMAR RESOURCES mcsaR F MINISTRY FOR AUDIT REPORT F MINISTRY MINISTRY 26 e Division Name Text XXXXX e g Test Division Description Text XXXXXXXXXXXXXXX e g Division for Road Maintenance e Select by Clicking the Department or Ministry which ever is the last in the hierarchy of the Ministry before the division If Division falls under a Department of the Ministry select the department alone refer indication in the above screen e If the Division falls under the Ministry directly without any department in between select the ministry alone by clicking the checkbox adjacent to the Ministry name refer below screen Dig Eni 555 gt gt 5 Thee tildir with gm Bob rit aim Plgnrigirr Loin TEET Divi bon Fare AH TRY Tapa alli DEPAFTREHT Chao ackTWAEE E TECT Fon TEET Ci rested MIBDITRG E us 2 e f No Division exists then it is not necessa
38. a complete day to be taken as holiday e Click SAVE Output e The below message is displayed to confirm the action Microsoft Internet Explorer A The Record has been created successfully e Click OK to navigate to the list page of Holiday Seminar Access Mode Parameters Seminar Objective To view the List of available seminars and create seminars with schedule details 83 Create Seminar Show Search pan Fired ue LU Seu Sl seminar Name Applicable sta Mania CONFERENCE 26 0 2008 Yes PUBLIC CONFERENCE 15 05 2002 z0 05 20082 SEMINAR REPORTS SEMINAR ON in n4 znns8 n D4 2008 REPORTS SEMINAR GM ONE DAYO 10 05 2008 20 05 2008 LS SOCIAL SEMIMAR WELFARE ES x SOCIAL CONFERENCE 10 05 2008 10 05 2008 Active WELFARE 5 ITEST SEMINAR CONFERENCE n7 s z008 nz 5 2002 vres Active 7 EVENING T TEST SEMINAR CONFERENCE Di os 2008 n5 05 2008 ves Active MORNING TESTSEMINARD TEST 01 05 2008 07 05 2008 Active SEMINAR TYPE p e Click List Seminars to return to list page refer indication below e On Clicking Create Seminar the below page is displayed to create new seminars with schedules refer indication above The mabe eth gr sra Mare eto RATE hesenas fale BH
39. an WeekTo 00 15 Attendance For this Month not yet Processed for 3 Weeks 16 00 30 reco 38 0645 02 06 25 07 15 0400 00 15 00 20 26lnz 2009 26 07 2009 _OTHrs 0000 00 00 00 00 00 00 00 00 Fetch View Delete View Delete View Delete View Delete View Delete e twill show all the multiple punches on that following day of an Employee and Mode of Entry like manual Clocker or Seminar Permission as follows 110 gt Daily Attendance View Mozilla Firefox SEE http 58 66 42 104 armslatkendancelAttendanceView 5 7 National ID P7887897897895 Emplayee Mame PRAVEEN KUMAR Ministry MIMISTRYS FOR TESTING Department Division Section NO SECTION FOR MINISTRIES TEST Grade ACCOUNTANCY Class ASSISTANT ENGINEER Site AIR MAURITIUS Shift OFFICER SHIFT Attendance i Multiple Punch 30 JUN 2009 for the Date Attendance Process for Flexi e he Attendance Processing for Flexi is similar to the Attendance Process of Shifts e The Flexi Attendance Processing will be denoted as below Refer the arrow indication e Break Taken will be displayed during the Attendance Process for Flexi and if necessary the record can be amended e Ifthe employee has taken any Leave then the Leave Taken in Minutes will be displayed during the Attendance Process for Flexi
40. ard AccesziGCard List Site all Ministry Department all v Division callo v Unit xl National Section 0 0 0 0 0 0 00 0 Mj in Browse Fetch On Clicking the FETCH button the list page will be displayed as below reate Access Card 18 Show Search Site ai Ministry Department Division 21 Unit ETE National Section D Browse ARUN SERES IET MAE ZEER Tan 123457 YET 15 07 2008 e Anaccess card number can be assigned to another person by changing the STATUS of the existing person as inactive using the edit option e Edit option allows only to change the status and the validity period and is restricted on user access 48 To Create Add New Access Card detail e Click the Create Access Card link in the Access Card List page refer indication above Ihe Fide mii aed ath an ir dh Fiared aea m eoa Hi Jang a dac fale Arnal s a m fac Npa Pel ee res i 1 Siti Lud Ent e Onclicking the List Card link the user can navigate back to the list page refer indication above Input National ID Fetch by Clicking browse button refer operation mode detailed in page 20 above Card Number Six digit number e g 123456 of access card provided to the emp
41. ational ID Browse User Group ae Loginid x Eg 1980 Expity Status Mever Expired Password Confirm Password Days of Warning Valid Upto a 000i DD MM YYYY Site Access G all C nus Hinistry Access all Department Access Division Access Unit sectian Access TAERIO MINISTRY l spas espr FIRST MINISTRY E E FoR AUDIT REPORT HUMAR RESOURCES E 8 mcsAR MINISTRY FOR AUDIT REPORT C MINISTRY MINISTRY 8 ministry OF IT C ministry OF JUNE C ministry OF JUNE OME 8 ministry OF MAINTAMAMCE 8 ministry oF USER CIVIL SERVICE sorrwARE ENGINEERING m C SPORTS MINISTRY resT FOR REPORTS 8 E TEST MINISTRYD rEsTING rEgTMI MISTRO TEXTILE MINISTRY tooay MINISTRY TRANSPORT C USER MINISTRY ho E El E Save Cancel Input National ID Fetch by Clicking browse button refer page no 19 for operational details User Group Select from the drop down provided LoginID alphanumeric e g test1980 Expiry status If Never expired is clicked then system will remove the Valid Upto and Days of Warning from being displayed if not then days of warning 2 or 3 and Valid Upto date to be filled in as displayed refer indication above Site Access Select All or Own option base
42. aves Displays the number of days paid leaves availed e Worked Hours Displays the Total hours worked by the employee in the month e Opening Balance for Banking Hour Opening balance of Banking of previous month if any will be displayed here e Bank Hours Cumulative balance of Banking for the month being processed will be displayed here e Total OT Hours Cumulative of OT Hours of the month being processed will be displayed here e Click SAVE after making the necessary amendments if any Once saved it is not possible to retrieve the processed month Output e Prompts a SAVE MESSAGE confirming the action performed Microsoft Internet Explorer a The Record has been created successfully 109 On clicking View to see the multiple punch of the employee on a particular day the following pop up window will be displayed Hational ID Employee Year Month Week Month From Week From Ho of Bays Opening Balance For Banking Hour P782789789578 Browse PRAVEEN KUMAR 2009 July Allwweeks gt Select All Weeks Option For Process Month 29 06 2009 29 06 2009 27 DAILY ATTEHDAHCE INFO 2 11800 30 06 2009 01 07 2009 02 077 2009 03 077 2009 e 07 2009 08 07 2009 0845 08 45 08 45 08 45 08 45 11600 16 00 16 00 16 00 00 00 08 45 08 29 09 05 08 15 16 30 08 45_ 11200 30 16 00 30 HonthT
43. d on the access to be provided Ministry Access Select All or Selected option based on the access to be provided Department Access Select All or Selected option based on the access to be provided Division Access Select All or Selected option based on the access to be provided Section Access Select All or Selected option based on the access to be provided On Selection of the access as All or Selected the tree gets expanded to show the opted selection On clicking the near the corresponding ministry the user can view the hierarchy view of the Ministry being expanded like Ministry Department Division Section for quick and easy reference view The user will be able to see the Ministries based only in accordance to his rights i e the user can create another user only under his ministry provided he has been extended with rights to access the relevant modules and to view the details of the Ministries for which he has access to Password and Confirm Password Alphanumeric minimum of 6 characters is must and is case sensitive Click SAVE 61 Hational ID 1043 234567821 Browse JAGADEESH ESHWAR User Group i TEST GROUP Loginid UTAGACESH Eg johni so Expiry Plate 4 Never Expired Password Confirm Password Site ACCESS Gal C Hinistry Access C all e un Department Access Coal G selected Division Access Oal C selected Unit Section Access Coal C9 selected E MINISTRY OF IT Mone Mone S
44. e Fi c six D DITETEGDIENSUEETIS EET Epon Applicable cr in C p La a J z oer a re ot iw i poe p p s Dx 7 pwusrevume px MATERNITY eave cr im h em a H m feni J in Cc Both Date Of Joining Active Both Date Of Joining Active G C Both ate Of Joining Active e T m n o J cr T 1 cr in e r La n 3 j n E j d iD LR ai xX NEW LEAVE 16 Date Of Joining Active av X TEST FOR DUPLICATIONRO Date Of Joining Active D o 1 hk M 18 TEST FOR PAID LEAVE ate Of Joining Active 19 x TEST LEAVE m Date Of Joining Active 20 X LEAVE EST ate Of Joining Active gt Last Page E ET a Create a New Leave e Click the Create Leave Type in the Leave Type list page to navigate to the below screen and create new leave types 69 Input Main The fields marked with an Asterisk are Mandatory Leave Hame Description Ho Of Days Per Year Applicable Q Om for Q Female e Both Date Of Joining Applicable Q Date Of First Appointment Q Date of Confirmation Leave Mode C Calculate the Day DOJ Through out The Year 3 4 Life Period Hax b Leaves f Life Period Week Ends C Taori Carry C ee Forward
45. e Dut Time 76 Morning beave Duration Lint PAPA Evening Leawe Duration 222 Status E Save Cancel To return to list page click List Flexi refer arrow indication above Input Flexi Name Text e g Monday to Friday shift or Shift one e Ministry Select the appropriate Ministry e Department Select the appropriate Department 65 Description Text XXXXXXXXXXXXXXXXXXXXX e g Shift for Officers Cadre e Flexi In Numeric Hours and Minutes 00 00 format e Core In Numeric Hours and Minutes 00 00 format Lunch Break mm Minutes e Core Out Numeric Hours and Minutes 00 00 format e Flexi Out Numeric Hours and Minutes 00 00 format e Required Time Numeric Hours and Minutes Bank In mm Minutes e Bank Out mm Minutes e Grace In Time Minutes e Grace Out Time Minutes e Morning Leave Duration Minutes e Evening Leave Duration Minutes e Status Active Inactive e Click SAVE Output Microsoft Internet Explorer A The Record has been created successfully On Clicking OK the screen navigates to the Flexi List Page OT Types Access Mode Parameters gt OT Types Objective To view the list of available OT Types and to create different OT types applicable for the employees 66 Show Search 51 Delete 0 Edit xdi MEN 2 NORMAL WORKING HOURS Xx oem em pre EC m ER
46. e Hame SVEERA SSA Years of Service 3 92 Years Leave Type 7 Max Leave Day s at a Time From Date To Date Half Day Approved F Leave Available List Leave Parameter List Start Year End Year No of days Per Year Leave Accumulation 11 e While trying to assign Half day leave to any night shift employee the half day option button will be disabled Half Day Leaves are not allowed for the Night Shift Employees 103 Module Process Attendance Access Mode Process gt Attendance Process Objective To Process the attendance of an employee on Weekly and Monthly basis The fields marked with an Asterisk are Mandatory Hati i MEER Browse Employee Hame Year zoos we Week Select AU Weeks Option For Process Month Month s0 06 2008 MonthTo 27 07 2008 From Week 200g WeekTo 32 072 2 008 From Hn nf Days Opening Balance For Banking Hour 00 00 DAILY ATTEHDZAHCE IHF Process WEEKLY ATTEHDANCE INFO LEAVE INFO Absentbays MONTHLY ATTEHDJAHCE IMFO Values will be displayed only in AW Weeks Option selected Total Working Days Leave Days ao Paid Leaves Worked Hours 00 00 Opening Balance For Banking Hour 00 00 Bank Hours Total Of Hours Cancel 104 Input National ID Click the browse button to select the employee s National ID and name whose attendance to be processed a
47. f Joining and Date of Confirmation are displayed automatically by the system From Year Select the year from the dropdown list i e current year which needs to be processed To Year Select the year from the dropdown list i e next year to which the leaves need to be carry forwarded Click PROCESS The screen will be displayed as below with all the leaves that have been set as carry forwarded with the parameter details being displayed beside for user to verify the values If the Carry forward next year eligible is gt Max accumulation the system displays appropriate validation messages for the user to do the necessary amendments 113 Thea me core inputzsh inthis Form Kinds E papiro arsi Ees Cer iomar nert year gim mari km err Accum a IET Torean qe eligible rust De xu eT AT Cet Pomar must ba nrrumalahon Cv torean next yes eile mast bes maium secum son The markan sah en Baker are Be Hao BeTHIBETTU FIIHIZTE Balu GT Joining 12 10 2110 Of Codie idi Uem oe Cumis Peas Foe PLA TD LACE LEAVE TYPE LEANE EAE det PL i i ARAT ARAT FEAN Fap me LEN 1 Pr LE ANE HRY mmm mna ue Pa mimi Aic amp 3 e Grid di
48. ge to assign leaves to the employees this action will automatically save the date of confirmation to the employee details before navigating to the below page e Even if the user clicks the save page the application in the MAIN page without proceeding with the above step still the application by itself navigates to the below page for assigning leaves that are applicable from Date Of Confirmation along with leave details of Current year being displayed as a table below for easy reference The has marbad uih aw 7 guy Hendir Loar Spir Sal wet PEx Mehin Days Tyi ues 10 E Main The fields marked with an Asterisk are Mandatory Leave Hame Sex LEAWE SAMPLE S Eligible Days VACATION Leave Taken Available Days Adc Close m ln Leave Hame Eligible Days Leave Taken Ar LR e zZ a e Axe W xesurume 1 i5 Ap euer 2 xpumwee ouem 20 e Select the Leave Name from the dropdown list box e Rest of the Procedures remain the same to LEAVES page of employee details entry page refer page no 42 44 53 Output On Clicking ADD after selecting a leave type and keying the values it prompts for a SAVE MESSAGE as below A Record Updated SucessFullv e On Clicking Close the below message is disp
49. h an Asterisk Class TEST CLASS Description Active Cancel Input Class Name Text e g Test Class Description Text XXXXXXXXXXXXXXKX e On Clicking CANCEL all the information of the page will be cleared e On Clicking List Class the application returns to the list page of Class Sub Module refer comment above e Click SAVE after the data is keyed in The following message is displayed Output Microsoft Internet Explorer e On Clicking OK the information is saved and the user is directed to the list page 34 Job Title Access Mode Master gt Job Title Objective To key in the available Job Titles e Select Job Title from the Menu to view the list page refer indication below Welcome LOURDU SAMY Job Tithe List Masters Ministry Employ Department Division Admin Section Parame gt 16 Master Class Activiti aera Process Fla Reports To Create a New Job Title 4 Show Search a IT ENGINEER Cms JOB TITLE 3 X f TESTING Two leis ENGINEERING EK phe em pes x USER JOBTITLE e Click the Create Job Title link in the Job Title list page refer indication above List Job T The fields marked with an 4 j Job Title T Description SAGE Active Save Cancel 35 Input Job Title Text
50. ing the user that attendance is already available for the specified time frame 93 e After entering proper data and on Clicking SAVE the output is as displayed Output The below message is displayed to confirm the below action Microsoft Internet Explorer The Record has been created successfully On Clicking OK the screen navigates across to list page Bulk Permission Access Mode Activities gt Bulk Permission 94 Objective To assign Bulk Permission for an employee or group of employees The fields marked with an Asterisk are Mandatory Permission Bele c wt Date Minutes Permission Ei ptayens Authorised ARAS Time HH MM Out Time HH MM Input e Permission Type Select from the dropdown list e Date Date format DD MM YYYY select the Permission date from the calendar image next to the text box e Max Minutes Permission On Selecting the Permission Type system automatically displays the default hours of permission maximum minutes could be availed for the selected Permission type refer arrow indication above e Select the Authorized By from the Dropdown list e Set the In Time and Out Time in time format HH MM e Select the Employee s to be assigned by clicking the as Stated in page no 18 of this manual and the result will be as in fig 6 95 The fields marked with an Aste
51. ion Active Save Cancel Input e Site Name Text XXXXX e g Test Site Location Text XXXXXXXXXXXXXXX g ATOM House building Clocker Machine No Numeric to be separated by comma for every machine number Machine no has only 3 digits Description Text XXXXXXXXXXXXXXX e On Clicking CANCEL all the information of the page will be cleared e On Clicking List Site the application returns to the list page of Site Master Sub Module refer comment above e Click Save after completing the link as stated above The following message is displayed Output Microsoft Internet Explorer A The Record has been created successFully e On Clicking OK the information is saved and the user is directed to the list page 32 Class Access Mode Master gt Class Objective To Create Edit View the Class Classes e Select the Class from the Menu to view the list page as below 2 0 Welcome LOURDU SAMY a Class List 2 Show Search Sl No Delete Edit Class mm Z 0 Admin bee ira Parame ite Master gt J T x prose rox Z gem class mee Yea ettin process 751 SIENER EE Reports To Create a New Class e Click the Create Class in the Class list page refer indication above the below page is displayed 33 The fields marked wit
52. ion On editing the eligible days and leave taken the system automatically calculates and displays the available days Click ADD to add the selected leave to the grid as displayed above system provides EDIT and DELETE option to enable the user to do edit and delete at any part of time during the above process of assigning a leave type to the concerned employee On Clicking EDIT the below screen is displayed 44 Main Leaves The fields marked with an Asterisk are Mandatory Date OF Join 0270472008 Date Of First Appointment Date Of Confirmation 01 05 2008 Se i Male Fernale Elizible Days Leave Taken Available Days Add Days Leave Taken Available Days 15 E x pase ERE R mosse Main Leaves The fields marked with an Asterisk Mandatory Date OF Join 02 04 2009 Date Of First Appointment Date Of Confirmation 01 05 2008 Sex Male Female Elizible Days Leave Taken Available Days E Mx Name e On Clicking Edit the corresponding leave details is displayed as above Do the necessary changes and UPDATE it 45 in Leaves The fields marked with an Asterisk are Mandatory Leave ARASU CREEATED LEAVE Date Of Join 02 04 2008 Date Of First Appointment Date Of Confirmation 01 05 2006 Sex M Ferrnial Eligible Days 30 Leave Taken 5 Available Days 25 e Click MAIN link
53. layed and the screen navigates to the List page Microsoft Internet Explorer X ON The Record has been Modified Successfully MODULE ADMIN The Module has the following sub modules refer indication below 54 AIRIMIS ET User Groups Access Mode Admin gt User Groups Objective To view the list of user groups available and to create new user groups To Create a User Group e Click the Create User Group in the User Group List page refer indication above 55 List User Groups The fields marked with an Asterisk are Mandatory Group Namef TEST GROUP Description Save Cancel e On Clicking List User Groups link refer indication above the user can navigate to the list page Input Group Name Text e g Test group e Description Text XXXXXXXXXXXXXXX if any e Click SAVE Output e The below message is displayed to confirm the action Microsoft Internet Explorer A The Record has been created successfully e On Clicking OK the screen navigates to the list page Group Access 56 Access Mode gt Group Access Objective To Manage the access of different user groups for accessing the application Ee m e Group Mame MAINTENANCE MAINTENANCE Module Marne USER Input e Select Group name from the dropdown list
54. loyee Active From Date format DD MM Y YYY Card date of activation Valid Upto Date format DD MM YY YY Card Expiry Date Remarks Text e g XXXX Enter Remarks if any The system will display the previous card details if any as below 49 The fields marked with an Asterisk are Mandatory National ID 1254545444641 Browse THIRU ARUN POND Y Card l Humber Date Joined o2 oO4 2008 Services Active From Ei ODS MMe Upto Fa DOSMM Sr Active Remarks Previous Card Details S No Number IssuedDate Validity Status Save Cancel e Click SAVE e he below message is displayed Microsoft Internet Explorer The Record has been created successfully e On Clicking OK the screen navigates to the List page 50 e While creating the new access card number if the user had entered the already existing Access card number the following pop up window will be displayed The page at http 58 68 42 104 says e On Clicking OK the screen navigates to the List page Clocking For Night Shift Employees When a Night Shift Employee clocks out a Special Card should be used e time of Clocking In only Access Card should be used e At the time of Clocking Out first the Special Card and immediately the Access Card should be used Appointment Pending Access Mode Employee gt Appointment Pending Objective To Provide de
55. lse it will display the sum of OT hours displayed in Daily attendance info table Bank Cumulative balance of the banked minutes displayed in the daily attendance info table For Doing Weekly process select the respective week from the WEEK dropdown list And then after making the necessary changes in the Daily attendance click Process for calculating automatically on a weekly basis In this Weekly table Worked Hours Bank OT Hours are editable In case of any amendments in weekly attendance click save to store the changes in the database for the selected week The Option All Weeks should be selected only for monthly process On saving the changes under this option cannot be retrieved back as this being a monthly process Leave Info Displays the leave details of the employee availed during the month week selected for processing 108 e Provides information on Leave Type Name No of day leave has been availed whether it is half a day and if it payable i e paid leave along with date Absent Days e Attendance date when no information is available on the employee for the selected week or month Monthly Attendance Info e Values will be displayed only when the Option All Weeks is selected in the week dropdown e Total Working Days Displays the total number of days the attendance available for the selected employee e Leave Days Displays the number of days the employee has availed leave e Paid Le
56. me in minutes within the range of 15 240 as specified in the screen 75 e Condition option 2 If Unlimited Option is Unchecked this makes the Per Year textbox editable where it can be specified as number of times the permission can be availed in a year e g 2 or 3 please refer the indication in below shot This case can be considered for permissions like Religious Permission List Permission Types 9 The fields marked with an Asterisk are Mandatory Permission Type RELIGIOUS Hame Description lt Unlimited Fer Year ko Range Oto 355 Hax at a Time 120 Range 15 to 240 Status A ctiuc Save Cancel e After entering the relevant information as required Click SAVE Output e he below message is displayed Microsoft Internet Explorer A The Record has been created successfully Onclicking OK the screen navigates to the list page 76 Seminar Type List Access Mode Parameters gt Seminar Type List Objective To View the List of available Seminar Types and to Create New Seminar Type to categorize seminars under different groups d eemenar Type po x M pomme no pate FI f s j Beer oro Bem _ pie A peremmenms 0 e Click Create Seminar Type link as indicated above to view the below page and create seminar type To Create a Seminar Type Thug merked vith am Soba a
57. ments e Click Save Output Microsoft Internet Explorer A The Record has been Modified Successfully e The above message box is displayed for all Modules e On Editing an existing Division or Section the following Message is displayed Microsoft Internet Explorer The Record has been Modified Successfully Some Mappings exists in Division Section e Click OK e Returns to the list page 17 DELETE Input e Click the Delete icon AIF Ps Qemazeazm Inactive AToMMOURSE eaeazmazsdss SS URERIREMAURI TEL imas IV penes SME GRAND BAY rowers 4544 439 rresmewame MATINTHOMAS _ IV fezes RuapkE amas BHEFORUSER Rees SSSSSSM i S Clock H Somewnenes 2312349 etes 7000 ees A A A Machine No Status E a EJ 2A A i 2 55 e Clicking the delete icon the below message is displayed Microsoft Internet Explorer 1 Y gt Gre you sure vou want to delete this record e Click OK to delete or cancel to return to the page viewed Output Microsoft Internet Explorer E AN The Record has been Deleted Successfully e Returns to the list page after deleti
58. n given in the Main Page e End Year Numeric Enter 5 or till the year of service u need to set the parameter e No of Days per Year Numeric number of day to be availed each year of the start year and end year duration e Leave Accumulation Accumulation per year during the period e g 0 5 years if start year is 0 and end year is 5 72 e Leave ata Time Maximum leave the employee can avail at a time per year eligible leave at one stretch during one year e Maximum Accumulation Maximum leave that can be accumulated during the specified period e Click ADD the set parameter will be displayed in a grid as shown below Main Parameter The fields marked with an Asterisk are Mandatory Leave Hame CASUAL LEAVE Start Year End Year 100 of Days Per Year 12 Leave Accumulation a Leave at a Time iz Haximum Accumulation 12 Add Cancel e Parameter can be set for different periods But the user should ensure that the value for the next set of period starts from the consecutive number of the End year used to set the earlier parameter For e g if the user has set a parameter for 0 5 years initially then second parameter should start with start year as 6 e Click the MAIN to return to the Main page fig 3 and Click SAVE Output Microsoft Internet Explorer A The Record has been created successfully e clicking OK the screen navigates to the li
59. nce between Worked Hours Actual hours Banking Rate By default the system will display the first applicable OT The In time and Out time boxes are editable Based on the changes made the OT hours bank Worked hours will change When the employee has availed a half a day leave the system will display the Shift In or Shift Out as First Session End Time or Second Session Start time based on the leave session For e g if the employee who is in General shift starting at 08 45 ending at 16 00 hours with the first session ending at 12 00 and Second session starting at 12 30 and has taken leave in the forenoon his shift time for afternoon will be displayed as 12 30 16 00 hrs in the table 107 After making the necessary amendments if any in the Daily Attendance Info Click PROCESS This will change the Weekly Attendance Info table values based on the fed data Weekly Attendance Info Week Displays the week as 1 2 or 3 Fixed Displays the total of actual work hours in a week for the shift of the selected employee OT Limit Displays the Maximum Hours to be covered in the week for OT Eligibility based on the details provided in Year Settings sub module Worked Hours Displays Actual hours worked by the employee in the specified week sum of worked displayed in daily attendance info table OT Hours Displayed as 00 00 if Eligibility Criteria is not applicable i e the employee fails to complete 40 hours in the week e
60. o have the appointed and present ministry as different ministries Select the Present Ministry from the dropdown the page will load the relevant departments Select the Present department from the dropdown on selection the page will load the relevant divisions under the selected department else NONE if no department Select the division of the employee or NONE if no division 42 Main Leave Select the section of the employee or the section created to indicate that there is no section for the selected division or department or Ministry Please refer notes on creation of section stated earlier Select the applicable Class Job Title Default site and Shift Type from the provided Dropdown list box list boxes Click the Check boxes of OT eligible and Authorized Personnel for attendance if the concerned employee is eligible for OT and if he she is an authorized personnel to authorize attendance leave through the application via Bulk Attendance Bulk Permission Leave Entry Seminar Settings Modules Select the Option for sex by clicking Male or Female Fill in the Remarks if any e g Text XXXXXXXXXXXXXXXXXXX Click the Leaves link refer arrow indication above to navigate to the below page to set the leaves for the concerned employee based on his eligibility The fields marked with an Asterisk are Mandatory Leave Hame Select Date Of Join EE CREEATED LEAVE Date Of First Appointment pns Date Of Confi
61. on of the concerned record e Exceptional cases deletion is not possible for any entry which has reference to any other transaction record system displays a relevant message on such case if any OTHER COMMON FUNCTIONS BROWSE BUTTON BULK ATTENDANCE amp BULK PERMISSION MODULES STEPS INVOLVED 1 On Clicking the the following pop up Window is displayed os NM Ministry Department mcm Division Em w Em 2 AC Surname National ID of 32 SlMo HMationalID Surname First Name Maiden Name T Al2542545442554wv Dow Pm B nilzz334455B ABAY SHAR OME TEF 122425789012 ARAS ARAS 4 Al2542545444564v ARAS ARAS ARAS 5 A m 526320294879 542V ARUH VIIA KUMAR Bi2345678590zlA AVANTIKA Add 2 he Screen has two options to search the employees Option 1 1 Facilitates search with filters based on Ministry Department Division Section and Site on clicking the adjacent FETCH button after selection Option 2 2 Facilitates search based on National ID or with just 2 letters of Surname of the employee on clicking the adjacent FETCH button after entering the Preferred details 3 Click the Checkbox of the employee whose transaction attendance to be entered effected through the accessed module Please refer the indicators in the picture 4 Then Click the ADD Button and then the SUBMIT Button 5 he Informati
62. on of the selected employees will be carried to the accessed Module for the user to proceed 19 BROWSE BUTTON FOR OTHER MODULES STEPS 1 2 AND 5 REMAINS THE SAME e After Step 2 just move the mouse on the National ID of the employee as shown below and Click It which leads to step 5 all MI Ministry all bun DM Matenallb First Name Maiden Name 1 125454544864 PONDY N123486789012M ARAS ARAS A125454 544 464V ARAS ARAS ARAS B2635548g9542V ARUN VIJAY KUMAR B12345 ese AVANTIEA BHLUPVAMNA 45 T e The Information of the selected employees will be carried to the accessed Module for the user to proceed 20 Module Masters Ministry Access Mode Master gt Ministry Objective To key in the Ministry Details AIR IMIS eee eT eT lt a Miner Li gl ei L Shire Sever be Erigen Baransu FK 2 I To Create a New Ministry e Click the Create New Ministry link in the Ministry list page refer the arrow indication mcum cm The Palris mari gj vil an arg Maredabars wenns o i 21 Input Ministry Name Text e g Ministry of Finance Description Text XXXXXXXXXXXXXXX e g Deals with Financial Affairs of the Countr
63. onding login If access is denied for any module contact the administrator to confirm check on the set access privileges NAVIGATION THROUGH MODULES SCREEN WISE DESCRIPTION FOLLOWS LOGIN PAGE Objective To login to the application Login Screen This is the default screen the user views which has the Login ID and Password fields to key in to the System Input Login ID Text or alphanumeric e g admin or user1980 the login id of the concerned user and is not case sensitive Password Text or alphanumeric e g varunsaju1980 as provided to the user and is case sensitive 10 Output e Incase of invalid login id password the screen is displayed beneath the GO Button e Please Enter the Correct Login ID Password On providing the correct Login Id and Password the viewer user is directed to the Home page 11 20 6 0 HOW TO OPERATE SEARCH EDIT amp DELETE OPTION IN ALL LIST PAGE SEARCH This option is available in the List pages of all the Modules wherever the information is listed Search can be executed on all the available headers following the Edit image in the selected list page 12 i Show Search x P Uu T 1 x _ 1 rs r MMU MINISTRY SDAS Activ e FIR GT PIHISTREu FoR AUDIT REPORT HUMAR RESOURCES MESAR A MINISTRY FOR OGALIDIT REPORT amp ctive MINISTRY MINISTRY MINISTRY OF IT MINISTRY OF JUNE
64. risk are Mandatory Permission Type PERSONAL WORK b ul Date af o2fo7 2008 zn Max Minutes Permission Ao Employees i Browse Authorised By ARAS In Time HH Mm Out Ti 4 12345 789021 08 45 1 00 00 01 BHUANA S263554e79542V ARUN VIIA an nun 45 16 nn oo od nn ni fig 6 The fields marked with an Asterisk are Mandatory Date 0370772008 Minutes Permission 20 Employees Authorised By In Time Out Time FA 8123456789021 00 00 00 00 08 45 16 00 08 00 08 20 BHUVANA 2263524879542V VIJA Y oo o0 00 00 08 45 15 00 06 00 fig 6 1 96 e Click SETALL e Error Cases 1 If Clock are any stored transaction seminar is available for that time the system displays the available info in Time In and Time Out column of the grid Despite the information the user clicking the save option e 2 Permission duration exceeding the Maximum Minutes set for the selected Permission Type e n both the above stated cases the below error message is displayed Microsoft Internet Explorer Permission requested time exceeds the range Output e On Clicking SAVE after entering proper data as in fig 6 1 the below message is displayed Microsoft Internet Explorer ib The Record has been created successfully e On Clicking OK the
65. rmation 01 05 2008 SEX Eligible Days Leave Taken 0 Available Days Add Cancel 1 Delete ze Narr ER 0 n i jible Jays Leave aken A sailable Da s On Clicking List Employees link in the Main Leaves page the user can return to the list page If the user returns to the list page from the Leaves page the information will be saved and where as if he returns from the Main page before saving he will lose the entered information 43 Select the Leave Name to be availed to the employee from the dropdown as indicated from the list of leaves which the employee is eligible for System by default loads the dropdown with the eligible leaves the user needs to just select the leave to assign and the form will be loaded with the relevant details as below Main Leaves The fields marked with an Asterisk are Mandatory Leave Hame SAMPLES Date Of Join Date Of First Appointment Date Of Confirmation Sex Elizible Days Leave Taken a F m le ere ez zi Leave Taken Ava lable Days _ ion ERE EIE RE E ERE ea SEDET miim After the system has loaded with the eligible days these data are based the values parameters set while creating the Leave Type in the Parameters Module The user can edit the eligible days leave taken if any based on the previous records existing prior to the implementation of this applicat
66. ry to create any division Output e Click Save which displays the below message Microsoft Internet Explorer A The Record has been created successfully e On Clicking OK the information is saved and the user is directed to the list page e On Clicking CANCEL all the information of the page will be cleared e On Clicking List Division the application returns to the list page of Division Sub Module refer arrow indication 24 Section Access Mode Master Section Objective To key in the available Section details IA D IMIS ETE e On Clicking Section the user is directed to the list page of Section Sub Module Section List z Show Search 51 AMMU SECTION Fx z MO SECTION FOR TODAY Active 28 To Create a Section e Click the Create Section in the Section list page refer indication above The fields marked with an Asterisk are Mandatory Section TEST SECTION Description Status E awmmu MINISTRY DIVISION amp Jammu DEPARTMENT m None lsc lastas 8 espr FIRST MINISTRY FoR AUDIT REPORT Input Section Name Text XXXXX e g Test Section Description Text XXXXXXXXXXXXXXX e Select the last link in the hierarchy of the section i e the division or the department or the Ministry of the Section which ever is applicable For e g
67. s stated in Page no 19 of this manual Employee Name On doing the above step system automatically fills in this field with the Surname and Employee name Year Select the year of attendance processing i e Current year from dropdown list refer indication above Month Select the Month from the dropdown list for attendance processing refer indication above The system by itself indicates whether the attendance for the month has been processed or not with a label besides the dropdown refer indication fig 7 Week Select the Week to be processed if it is for whole month select All Weeks refer indication above after selecting the week the details can be fetched even by clicking the FETCH button refer indication in fig 7 On Selection of Month and week the system will load the page with the available attendance details of the selected employee refer fig 7 No of Days System displays the actual number of days the person has worked for the selected month Opening Balance for Banking Hour Opening Balance of previous month if any The Details of the Attendance is displayed below in different Sectors like Daily Attendance info Weekly Attendance Info Leave Info t t Absent Days Monthly Attendance Info 105 m am The mek ed ih uses i 20134567691 npn Sagan RAJAN
68. sage is displayed Microsoft Internet Explorer A No Record s Found Hide Search Ministry M a return to normal screen click hide search icon refer pointed arrow 15 EDIT Input 1 To Edit any record Click the Edit icon of the Corresponding row of the record Show Search Sl No Delet ze ng mec clocker Machine No 1 7 MAURITIUS 123 124 125 TIN Show Search Section Name 8 02 rm zl A Es i On wy Hj c C 2 hh am Status p x Z onnon x 4 pueme mar p sx puewme C essem 278 X Z peek owes aeneae pe Ox framers 278 7 x Zann Twonas LN e x Z poroms pases LM s x resons pasa LN mx pronus pem ux powwens LN a2 X 4 TEST 2346457567256856967967967956796796727 s x pesas LN wx peesme ge c pem x wer LN 2 On Clicking the Edit Option it will be directed to the Page where the details of the record are available to edit 16 The fields marked with an Asterisk are Mandatory Section ACCOUNTS SEC DEPTS Description Status v Active amp aAmMMu MINISTRY aspas espr For AUDIT REPORT amp TRANSPORT UsSER MINISTRY hw gt Eee Do the necessary amend
69. schedule From Date To Date Start Time and End Time 88 e The Second Text box of From Date and To Date refer arrow indication are editable and the user has to enter the period during which the employee has attended the seminar e Select the employee by clicking the browse button refer page 21 of Manual e Even the Start Time and End Time too are editable and can be entered according to the actual presence of the employee e Weekends To be checked by clicking for including weekends in the calculation of attendance of the concerned employee for OT if any in the schedule e Public Holiday Similar like above clause of weekends to check during calculation for availability if any in the schedule e Click SAVE Output he below message is displayed confirming the performed action Microsoft Internet Explorer A The Record has been created successfully e clicking OK the screen navigates to the list page e While trying to assign seminar to night shift employee the following pop up message will be displayed The page at http 1 227 183 217 198 says Eg A seminar For Wight shift Employees 89 Seminar is not allowed for the Night Shift Employees Bulk Attendance Manual Feeding of attendance Access Mode Activities gt Bulk Attendance Objective To feed the attendance details manually during emergency cases on secured option The fields marked with an Asterisk are Mandatory
70. splays the Leave Name Leave Taken Balance Days of Current year and Balance days of current year will be displayed in the Carry forward Column which is editable and Next Year Eligible Days will show the leave per year set in the Leave type e Leave Year Accumulation Year and Max Accumulation displayed is based on the parameter set for the leave type for the service period of the employee e User to check the criterias and after making necessary amendments if any then Click SAVE e Onclicking save the system prompts the relevant message confirming the process 114 7 0 GENERATING amp PRINTING REPORTS Access Mode Module Reports Objective Generation of reports for Statistical analysis comparative study and verifying records On clicking the REPORTS menu the home page navigates to the below page 4 Report Type Select Report Type v ee Se It has 4 Menu s and Each Menu has sub menu s which have been already listed in the Preliminary pages of USER MANUAL for easy reference refer page no 7 8 Common ways of generating a report Select the Menu to list the sub menu SalactReport Tupe Master Reports Transaction Reports Report Type Select Report Type Click Master Transaction Advanced Charts Reports to view list of reports that can be generated In it
71. st page 73 Permission Types Access Mode Parameters gt Permission Types Objective To View the List of available Permission Types and to Create New Permission Types Create Permission Type 1 Show Search No Pema PERMISSION Create Permission Click Create Permission the List page refer indication above the screen navigates to the below page to create new permission type BList Permission Types ff Lr The fields marked with an Asterisk are Mandatory Permission Type RELIGIOUS Hame Description Unlirnited Per Year Range Oto 255 Max at a Time Range 15 to 240 Status Active Save Cancel fig 4 e On Clicking List Permission Types refer indication above the user can return to the list page 74 Input Permission Type Name Text XXXXX TIME ON amp OFF PERMISSION Description Text XXXXXXXXXXXXXX if any Condition option 1 Check the Checkbox by Clicking it if the permission is not limited refer indication below Per Year The above action by default sets the value as zero and it cannot be edited The fields marked with an Asterisk are Mandatory Permission TRAFFIC JAM Hame Description Condition Unlimited Per Year a Range Oto 355 Max at a Time Range 15 to 240 Status Em Max at a Time Numeric enter the time fra
72. tails on Employee s appointment status List of Employees who do not have the Date of Confirmation provided in the Employee details Employee Appointment Pending Site all i Ministry all Department um Division ses cm si Unit al National Section Spb Browse 51 e On clicking the FETCH button the list is displayed as below L Show Search Site all i Ministry 3 Department ud Division 4 Unit x v National Section Browse EF Ji 3456789012K lSURN E JAMMU MINISTRY CREE 2 pi23456789012NM DEEP DEERAN MINISTRY OF IT 1070372007 B1234567890214 BHLIVAMA TEST MIMISTRYwD 15 11 2006 4 poo11223344558 SHAROME TRAMSPORT 15 07 2000 e Clicking the edit image refer indication above the screen navigates to the below page Main Leaves The fields marked with an Asterisk are Mandatory National ID 112345678901 Browse Employee SURM FIRST Hame Ministry AMMU MINISTRY Date OF Join Date OF Confirmation Input e Date of Confirmation Date format DD MM YYYY Date can be even selected by Clicking the calendar image adjacent to the text box 52 Then click Leaves refer indication above to navigate to the below pa
73. te Mendricry Shear Tape Se TAARIA uri d oun er Input Seminar name Text XXXXX e g Training Programme Description multi line text box Text XXXXXXXXXXXXXXX e g Training sessions for the year 2007 e Click Save Output e he below message is displayed E Thes Pascoe has beeen reiten Sacral i C e On Clicking OK the screen navigates to the list page 11 OT Setup Access Mode Parameters gt OT Setup Objective To setup OT details for Shift amp Flexi for all the Days a 0BIMEBRE CI DD BOUGLE OT DM save Cancel Select the appropriate button eg Shift Flexi and set the OT refer arrow indication above Input For Shift e Select the Shift Button e Select the day setting from the dropdown list ahi TD gHIFT oe 4 Suurizlien Bref ae wR iub Helia Man A Publi Holder surda Publ andas aes fig 5 e Click the Fetch button the below screen will be displayed to enter the Normal Working Hours along with the First Session End time and Second Session Start Time and timings for OT Types created in Module OT Type 78 OT Setup ETTERDENT SHIFT Jam AST SPT HIHHT AHOT DPFICT GTTEHDENT Pricer SFT Va SUIT Er TAINU MOMMALWORMKINGNOURSCIDO DMA DO ini io CH
74. ted in Module OT Type DT Rab F C A A HONORES De KS a Pe _ D HIGHT ALENI i3 DT ort Wien EM ee 19 rs Si Bec OT Teri et f dn NEU nC aba Ue T CIT Daun J BUR DT WHH piste Cancel e Only for Normal Working Hours the Flexi Start Time and Flexi End Time will be open to enter the time in the format HH MM Hour Minutes e he Core In and Core Out is the mandatory timings where the employee should be present in the office Core In the In time should be entered the HH MM format Hour Minutes Core Out the Out time should be entered in the HH MM format Hour Minutes e For OT Types the Timings of only Start and End time to be entered in the format HH MM Hour Minutes e Break Time MM should be Numeric and only minutes to be entered e g 30 minutes or 60 minutes e Grace Time In Out MM should be Numeric and only minutes to be entered e g 30 minutes or 60 minutes the first box is for in and the second box is for out 80 e Similarly Banking In Out MM should be Numeric and only minutes to be entered e 30 minutes or 60 minutes the first box is for in and the second box is for out e he HH MM in headers indicates that the user should enter Hour and minutes in that box separated by colon e The MM in headers indicates that the user should enter only minutes in that box e Then Click
75. y The fields marked with an Asterisk are Mandatory Ministry Hame Description Status Cancel The fields marked with an Asterisk are Mandatory Ministry TEST Description minsitry dealing with Status Cancel e During any part of the process before saving to navigate to the list page click the List Ministries link refer arrow indication in the page e After entering the mandatory fields and others Click SAVE e Tocancel or to clear the entries Click CANCEL Output e Displays the below message and returns to the list page Microsoft Internet Explorer A The Record has been created successfully 27 Department Access Mode Master gt Department Objective To key in the Department details pertaining to each Ministry Ment je P Lathe H 2 List pages with more than 20 records will display the NEXT and LASTPAGE icons which help to navigate to the next page last page for viewing the records refer arrow indication To Create a New Department e Click the Create New Department link in the Department list page refer arrow indication in the above picture The fields marked with an Asterisk are Mandatory Department Hame TEST DEPARTMENT Description uw OREL rey DAS ae FIRST MINISTRY FOR AUDIT REPORT EE cee

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