Toltec™ Connector User Manual version 2.0 ( 985 kb )
Contents
1. Folder Sizes Open Outlook Data File Data File Manageme F Properties for Personal Folders Illustration 30 1 Select this to enable synchronization of the message store 2 The server user information and option of the IMAP4 account 3 This button will test the settings of 2 Use this to diagnose connection problems to the IMAP4 server 4 Clicking on the Synchronize All the Folders button will force the synchronization of all the folders to the IMAP4 server 5 If this option is selected all the folders will be synchronized every time Outlook is started 6 This field will indicated the format the connector is using to store the Outlook information on the IMAP4 server 26 Click on the top folder of the message store Right click on the folder and a menu will appear Select the Properties menu item Illustration 30 Click on the Toltec Message Store Options tab Outlook Today Personal Folders Properties k General Home Page Toltec Message Store Options 1 W Enable Toltec Connector on Message Store Server Information 10 01 38 Host Name User Information UserName joan soapitoltec tld Security authentication Password i Encrpt the connection with TLS SSL Recomended 3 Test settings Syachronize All the Folders 4 Synchronize all folders when outlook is started 5 Type of Message Store Open Format Kolab lt ML 22. Toltec Connector User Manual v2 0 Calendar Options Calendar work week Sun Mon Tue Wed Thu Fri First day of week Sunday vO Start time 08 00 First week of year Startson Jani End time 17 00 Calendar options Show week numbers in the Date Navigator Gllow attendees to propose new times For meetings vou organize Use this response when you propose new meeting times Tentative J Use selected background color on all calendars Advanced options m a we Background color Planner Options Add Holidays Enable alternate calendar f jl l FE l When sending meeting requests over the Internet use iCalendar Format Free Busy Options Resource Scheduling Time Zone m cence Illustration 29 Ensure that the When sending meeting requests over the Internet use iCalendar format is selected Click on the OK button when done 25 Toltec Connector User Manual v2 0 8 Toltec Message Store Options Folder List All Folders m J Personal Folders aa Contacts a Deleted Ite GA Drafts 3 Inbox ja Journal L Junk E mail Notes T Outbox Z Sent Items Tasks a A Search Folde ra a Open Open in New window New Folder Add to Favorite Folders Process All Marked Headers Process Marked Headers
3. button to continue Illustration 8 WARNING U It is advisable that before mapping an existing private message store make a BACKUP of the message store Toltec Connector Open Format a M Copyright 2003 2004 2005 by Radley Metwork Technologies CC All Rights Reserved Illustration 8 This wizard will assist you in mapping a message store to an IMAP 4 server The IMAP4 server must be available for this Wizard to complete successfully WARNING Before attempting to run this wizard please consult the manual about mapping a message store to an IMAP server Ik is strongly recommended that should you map an existing message store with the Toltec Connector you make a backup of the message store PST file first Tocontinue click Next __ Cancel 10 Toltec Connector User Manual v2 0 Step 1 Selecting a message store STEP 1 Selecting a message store Select a message store to map to an IMAP4 server Message Stores Available to be Mapped Personal Folders Create a new Personal Message Store lt Back Cancel Illustration 9 This step will enable you to select a personal message store to be mapped to an IMAP4 server The message stores available to be mapped will be listed and a choice can be made Should the message stores listed be insufficient a new message store can be created To create a new message store click on the button Create a new personal m
4. addresses 5 amp 6 User name and password of the POP3 account Note You can obtain the information for 3 4 5 and 6 from your system administrator or your Internet Service Provider Click on the Next button to continue E mail Accounts Congratulations u have successf er the information required to i E e labial entered all the information required t Click on the Finish button to complete the setup of the Internet E mail Account To close the wizard click Finish Illustration 27 93 Toltec Connector User Manual v2 0 7 2 iCalendar Setup After setting up at least one Internet E mail Account you need to configure Microsoft Outlook to send invitations in iCalendar format To access the Calendar Options you need to select the menu Tools and then select Options In the Preference tab select Calendar Options Options Securit _ Other in Toltec Connector Preferences Mail Setup Mail Format Spelling E mail Change the appearance of messages and the way they are handled Junk E mail E mail Options Customize the appearance of the Calendar Calendar Default reminder Reminder time 3 00 v Task Options Change default settings For contact and journal Contact pions Journal Options Contacts Change the appearance of notes Mote Options Illustration 28 24
5. or suppliers shall in any way create a warranty CUSTOMER REMEDIES RADLEY NETWORK TECHNOLOGIES CC ENTIRE LIABILITY AND YOUR EXCLUSIVE REMEDY SHALL NOT EXCEED THE PRICE PAID FOR THE SOFTWARE NO LIABILITY FOR CONSEQUENTIAL DAMAGES TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW INNO EVENT SHALL RADLEY NETWORK TECHNOLOGIES CC BE LIABLE FOR ANY DAMAGES WHATSOEVER INCLUDING WITHOUT LIMITATION DAMAGES FOR LOSS OF BUSINESS PROFITS BUSINESS INTERRUPTION LOSS OF BUSINESS INFORMATION OR ANY OTHER PECUNIARY LOSS ARISING OUT OF THE USE OF OR INABILITY TO USE THIS SOFTWARE PRODUCT EVEN IF RADLEY NETWORK TECHNOLOGIES CC HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit http www openssl org This product includes cryptographic software written by Eric Young eay cryptsoft com This product includes software written by Tim Hudson tjh cryptsoft com Portions of this software are Copyright c 1993 2003 Chad Z Hower Kudzu and the Indy Pit Crew http www nevrona com Indy Toltec Connector User Manual v2 0 Table of Contents TNs VV CIGOIM aiani a A pcan aoa nn new neee aan aeeaeenaS 5 2 Manual Conventions 2003 h esiesengenteee na a a head d 5 An 216 10 27 6 S eaen Cor ae eee 6 OU OYSIEM IRGGUIVCINGINS ee uchinetees eset a ies nay Giued nanieceeeeeee seats 6 3 2 IMAP4 Server REQuireMent cccccec
6. CE capability reported by server Compatible NAMESPACE values ANNOTSTEMORE capability reported by server Server supports custom vendor annotation z Back Next gt Cancel Illustration 12 This step will test the connection to the IMAP4 server and confirm the user credentials provided To continue click on the Next button The Wizard will confirm that the mapping had been successful Illustration 12 Click on the Finish button to complete 14 Toltec Connector User Manual v2 0 4 3 Detach a Message Store Preferences Mail Setup Mail Format Spelling Securit i Other QutlookSpy Toltec Connector Message Stores mapped with the Toltec Connector In order to detach a message store follow the path as indicated tow below Path Outlook Tools Options Toltec Connector Click on the Detach button to detach a message store Illustration 13 meres Note that the message store will only be detached and not deleted The message store can be reselected therefore remapped at any time WARNING f you remove this mapping you will need to either remove the PST file or delete recreate the account on the IMAP4 server before mapping again else all the entries will be duplicated Eg NOTES When detaching a message store all shared folders will be removed from the PST file 15 Toltec Connector User Manual v2 0 5 Configuration of Folders Folder L
7. Online Contact Us Check For Updates Detect and Repair Activate Product Customer Feedback Options About Microsoft Office Gutlook About Talter Conmector Illustration 1 You will now see that the Registration Information is blank The product has not been registered as yet Illustration 2 Click on the Load a License Key button to load Look in 050613_1124 E LS 4 My Recent Documents My Documents 3 My Computer jtoltec key 2 My Network File name Places Files of type key Toltec License Key File Illustration 3 After installing the software package you need to active the license key Path Outlook Help About Toltec Connector To activate the licensing of the Toltec Connector start up Microsoft Outlook click on the Help button on the toolbar Scroll down and select the About Toltec Connector option Illustration 1 http www toltec co za Toltec Connector Version 2 0 Registration Information UID Date Registered User Quantity 0 License Invalid License Open Format Load a License Key German localization by LocaNet http www loca net This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit http www openssl org This product includes cryptographic software written by Eric Young Language en English hd en Enalish af Af
8. Toltec Connector User Manual v2 0 Toltec Connector User Manual Document Version 2 0 Toltec Connector User Manual v2 0 LICENSE AGREEMENT Please read this entire agreement If you do not agree to the terms of this agreement or intend to use the software in a country territory state or province where the law conflicts with or weakens any part of the agreement promptly return your distribution materials to the place you obtained them for a full refund or delete your trial package RADLEY NETWORK TECHNOLOGIES CC END USER LICENSE AGREEMENT This End User License Agreement EULA is a legal agreement between you Customer or Sub Licensee and Radley Network Technologies CC Licensee for the Toltec Connector product s you are installing which include s computer software on line or electronic documentation and may include associated media and printed materials SOFTWARE PRODUCT or SOFTWARE By installing copying or otherwise using the SOFTWARE PRODUCT you agree to be bound by the terms of this EULA If you do not agree to the terms of this EULA promptly return the entire unused SOFTWARE PRODUCT including all subscription UPDATES that you may have received as part of the SOFTWARE PRODUCT to the place from which you obtained it for a full refund and or delete all files related to your trial demonstration version of the SOFTWARE PRODUCT This agreement is governed by the laws of the Republic of Sout
9. ceeeeeeteseteeeceeeteeeeseeeseeeeetnetseeeeess 6 4 Setting up the Toltec CoOmnmectol cccccccccccececeseeeeeeceeseeeeceeseueeseeesaeeeaeees 7 4 1 Activate the Licensing of the Toltec Connectol cccccccseeeeeeeeeeeees T 4 2 Mapping a Message Store to an IMAP4 Mail Account cccccceeeeeees 9 Step 1 Selecting a MESSAGE SLOME c cece ceeccceeecseeeceeeceeeceeeeseeecegeeeaees 11 SIED 2 Selecta Data ORM ietcactinsaaecvetdcateaaenedasseaiien Dace dradanGenedaarovaieenens 12 Step 3 Server and User Information ccccsecceecceeeeeeeeeeeeeeteseeeeeeeees 13 Slep 4 TeSt COMMECHOM irise a N 14 4 3 Detach a Message SION Cea ci coves deesaepiestsedaeaaued ned beaboaateskoue ta vaweeawetdietedieess 15 5 CONTGUFATION OF IPOIGEIS seri rd cents aeest E 16 5 1 Setting Synchronization Options sssr 16 92 ONIN FOG CUS octet incisal tse wiaderieteeinecuteactantyaeseexcustordnra sla mueerenincacnubranret 17 6 Synchronization of Folders Manuallly ccccccccceecceeeeceeeeeeeeseeeseeeeaeeeseeeaes 20 7 Notes on configuring MS Outlook cccccccccceecceseeeeeeeeeeeseeeseeeeseeeseeesaeeesaees 21 Tal NEMME E Malli ACCOUMM inene A 21 L ICalendar SCUD peer tenner ere ene T 24 8 Toltec Message Store OPtions cccccccceecceeeccseeeeeeceeeeseeeseseceeessaeeseeeeas 26 9 Notes on Configuring Toltec Connector with the Kolab Server 6 27 9 1 Mapping a Me
10. e OpenSSL Project for When installing the use inthe OpenSSL Toolkit ttp Toltec Connector on WIM Openssl org This product includes cryptographic a number of client software written by Eric Young machines it would be 7 advisable to use a Language en Engish removable disk as this would be easier Toltec Connector User Manual v2 0 4 2 Mapping a Message Store to an IMAP4 Mail Account Path Outlook Tools Options In order to map a Message Store to an IMAP4 mail account you need to open Microsoft Outlook and click on the Tools button on the Outlook Menu bar Scroll down to the Options menu item and select Illustration 6 Preferences Mail Setup Mail Format Security Other Toltec Connector Message Stores mapped with the Toltec Connector Illustration 7 Actions Help Find Lil Address Book Ctrl Shift B Mailbox Cleanup fa Empty Deleted Items Folder Forms Macro E mail Accounts Customize Options Synchronize Scan For Threats Illustration 6 Spelling Next click on the Toltec Connector Tab Click on the New button to activate the Mapping Wizard which enables you to map a message store to an IMAP4 mail box Illustration 7 Toltec Connector User Manual v2 0 This Wizard will help you step by step to set up the mapping of a message store to an IMAP4 mail account Upon entering the Wizard press the Next
11. ect to the same restrictions enforced on individual users Toltec Connector User Manual v2 0 SUPPORT Radley Network Technologies CC or its authorized agent will provide e mail support for the SOFTWARE during the first 60 days after the purchase of the SOFTWARE Support includes configuration assistance how to problem determinations reasonable problem resolutions and automatic provisioning of software program temporary fixes Additional support and maintenance packages can be purchased from Radley Network Technologies CC DISCLAIMER OF WARRANTY NO WARRANTIES THIS SOFTWARE IS PROVIDED BY RADLEY NETWORK TECHNOLOGIES CC ITS AGENTS OR SUPPLIERS AS IS AND ANY EXPRESSED OR IMPLIED WARRANTIES INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED IN NO EVENT SHALL THE RADLEY NETWORK TECHNOLOGIES CC ITS AGENTS OR SUPPLIERS BE LIABLE FOR ANY DIRECT INDIRECT INCIDENTAL SPECIAL EXEMPLARY OR CONSEQUENTIAL DAMAGES INCLUDING BUT NOT LIMITED TO PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES LOSS OF USE DATA OR PROFITS OR BUSINESS INTERRUPTION HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY WHETHER IN CONTRACT STRICT LIABILITY OR TORT INCLUDING NEGLIGENCE OR OTHERWISE ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE No oral or written information given by Radley Network Technologies CC it agents
12. essage store Illustration 9 TIPS The list of personal folders which are available to be mapped It is not necessary to create a new message store if one in the list can be selected 11 Toltec Connector User Manual v2 0 Step 2 Select a Data Format STEP 2 Select a Data Format Select a data format for the IMM4P4 backend Please select the data format a Open Format KolabML 2 x b Open Format KolabML 2 x Share Onlp Server c C Classic Format Toltec Connector 1 lt Back Cancel Illustration 10 a Open Format Kolab XML 2 x This is the new format used that allows interoperability with other Kolab XML clients for example KDE Kotact and the Horde Web Client KOB b Open Format Kolab XML 2 x Share Only Server This is used when mapping to a non home Kolab Server where you have more than one Kolab Server setup c Classic Format Toltec Connector 1 This format can be used when sharing of information is done between Toltec Connectors only NOTES Only use the Kolab XML format or the Classic Format Mixing the two formats on the same account can have unpredictable results 12 Toltec Connector User Manual v2 0 Step 3 Server and User Information Toltec Connector STEP 3 Server amp User Information Enter the IMIAP4 connection information Server nformatior Host Name Mail tole tld User Information Uzer Mame j
13. ew Fold r item Add to My Calendars A new window will open up EARR Click on the Toltec tab baie 17 Toltec Connector User Manual v2 0 General Home Page Autoarchive Administration Forms Synchronize this folder 1 Synchronize when The folder is selected 2 1 C Outlook is started 2 2 C Manualy only 2 3 Click on the Folder Sharing E Every 45 Aarts 2 4 Options button no 4 Apply to sub folders Apply to all folders A new window will be Last synchronized on Mon t3 Jun 2005 12 38 51 displayed on your screen 3 Illustration 17 Folder Sharing 4 Illustration 17 In order to share folders with another user a user must be added Click on the Add button to continue Illustration 18 Add a new user Add User name gt High Level Permissions gt Permissions F book n Illustration 19 The example will be named it vi ioe blog toltec tld Cancel Apa After entering the user name click on the Illustration 18 OK button Illustration 19 K LAB With Kolab Servers you usually need to use the full e mail address 18 Toltec Connector User Manual v2 0 Access Control Add Delete High Level Permissions Permissions j Lookup V Insert vV Read V Post V Set Seen Flag WV Create Iv Write V Delete Cancel Illustration 20 High Level Permissions None T
14. h Africa RADLEY NETWORK TECHNOLOGIES CC SOFTWARE LICENSE This SOFTWARE PRODUCT is protected by copyright laws and international copyright treaties as well as other intellectual property laws and treaties The SOFTWARE PRODUCT is licensed not sold The SOFTWARE PRODUCT consists of product documentation a Toltec Connector application and one or more license keys collectively referred to herein as SOFTWARE All rights not expressly granted are reserved by Radley Network Technologies CC You may not reverse engineer de compile or disassemble the SOFTWARE PRODUCT except and only to the extent that such activity is expressly permitted by applicable law notwithstanding this limitation GRANT OF LICENSE Radley Network Technologies CC grants to you as an individual a personal nonexclusive non transferable license to install and execute a single instance of the SOFTWARE on a single computer or on multiple computers provided that there is no chance of concurrently running two or more distinct instances of the SOFTWARE simultaneously for the purposes of evaluating the performance of the SOFTWARE PRODUCT for a period of no more than 30 days If after that time continued use of the SOFTWARE PRODUCT is desired then the SOFTWARE PRODUCT must be purchased from Radley Network Technologies CC If you are an entity Radley Network Technologies CC grants you the right to appoint an individual within your organization to use and administer the SOFTWARE subj
15. he selected user has no access to the folder and will be removed when you click on the Select tick all the permissions that is allowed for the specified user and click the Apply button Illustration 20 Upon selecting a user all the permissions dedicated to the user can be viewed and modified Access Control joe blogiatoltac thd apply button Read Only as iia The selected user has Read Only access to fit bevel hamkor the folder and cannot modify any of the items heasse in that folder i Read yrite Read Write Custom Ww Read Iv Post The selected user has both Read and Write i Set Seen Flag W Create access to the folder and can see all the items m write 7 Delete modify and delete them Custom mes _ so Illustration 21 The administrator can set selected IMAP ACL options for the folder This done by advanced users should only be 19 Toltec Connector User Manual v2 0 Access Control joe blogttoltec thd Should you wish to delete a shared access of a user follow this path and click on the Delete button Delete Path Outlook Folder e g Calendar Perae E Properties Toltec Folder Sharing Bae ae Options The user will now be removed from the shared list Illustration 22 Permissions W Lookup f ner if Read I Post if Set Seen Flag Create We Wirite Delete Illustration 22 6 Synchronization of Folde
16. ist 4 June 2005 SM TW TF S 1234 567 8 91011 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 gt All Folders 3 E Personal Folders 1E Open CA Drafts Open in New Window L3 Inbox Advanced Find Copy Calendar Folder Sizes Data File Manag NewFolder Add to My Calendars Mark All as Read General Autoarchive Synchronize this folder 1 Synchronize when The folder is selected 2 1 Home Fage Aeiio atigi Ferns C Outlook is started 2 2 C Manualy only 2 3 Every 45 minutes 2 4 Apply to sub folders Apply to all folders Last synchronized on Mon 73 lun 2005 12 38 51 o Falder Sharing Folder Sharing Options 4 Illustration 15 5 1 Setting Synchronization Options Select Microsoft Outlook Click on the Calendar folder the example that we will be using as any of the Outlook folders can be synchronized Right click on the Calendar Folder and a menu will appear Select the Properties menu item Illustration 14 Click on the Toltec tab Tick the Synchronize this Folder box no 1 as per the following screen shot as no synchronization will take place if this option is not selected The Synchronize when gives you the following options 2 1 The folder is selected The synchronization will take place when the chosen folder has been selected 2 2 Outlook is started The synchr
17. oan soap amp toltec tld Password e Back Cancel Illustration I1 This step will enable you to enter the IMAP4 connection information Enter the host name IP Addresses of the server or a fully qualified domain name For our example we will be using mail toltec tld as our host name You can also use the IP Address of the server joan soap toltec tld as our user name Click on the Next button to continue Illustration 11 The following points should be taken into consideration Illustration 14 i Server Information The IP Address used should be a fully qualified domain name K LAB On Kolab this is usually the full e mail address li User name and Password This must is the user name and password that will authenticate the user on the IMAP4 server K LAB For use with Kolab Servers this must be checked 13 Toltec Connector User Manual v2 0 iii By activating this all communication between the connector and the server will be encrypted Some IMAP servers need this before it will expose some authentication mechanisms Step 4 Test Connection Toltec Connector STEP 4 Test Connection Test the connection to the MIAP4 server and retrieve the capabilities of the server Connection Results Conmecting to 10 0 1 38 IMAP4 server found STARTILS successful Authenticated user with PLAIN Able to list the INGOs folder ACL capability reported by server NAMESPA
18. og on using Secure Password Authentication SPA More Settings Illustration 34 28 Toltec Connector User Manual v2 0 1 amp 2 Your display name and e mail address 3 amp 4 Incoming and outgoing mail server host names of IP addresses 5 amp 6 User name and password of the POP3 account Note You can obtain the information for 3 4 5 and 6 from your system administrator or your Internet Service Provider Step 4 Configure security and authentication settings Click on the More Settings button Internet E mail Settings On the Outgoing Server tab you need to enable to My outgoing server SMTP requires authentication Once this is done select Use same settings as my incoming mail server a Log on to incoming mail server before sending mail L x cane Illustration 35 29 Toltec Connector User Manual v2 0 On the Advanced tab select Internet E mail Settings This server requires an encrypted connection SSL for both servers Server Port Numbers I i POPII Use Defaults Set the POP3 server port to 995 eran is server requires an encrypted connection and the SMTP port to 465 Outgoing server SMTP3 Click on the OK Button This server requires an encrypted connection SSL Server Timeouts Shot Lori 1 minute Delivery Leave a copy of messages on the server From serve
19. onization will automatically take place when Outlook is started 2 3 Manually only The synchronization will only take place when applied manually as follows continues on the next page 16 Toltec Connector User Manual v2 0 2 4 Every minutes The synchronization will automatically take place every chosen amount of minutes This option needs to be specified by the user 3 Synchronize Now Refer to 2 3 Manually Only no 2 3 1 4 Folder Sharing Options Please refer to the next section of the Toltec Connector Manual 6 2 Sharing Folders After the required choice has been made click on the Apply button and then on the OK button alae Note that should the Synchronize this folder box be unselected switched off no synchronization will take place 5 2 Sharing Folders Folder List 4 June 2005 gt sm Tow FT cs i 322534 5 6 7 8 91011 Path Outlook Folder erg 12 E3 14 15 16 17 18 19 20 21 22 23 24 25 Calendar Properties 26 27 28 29 30 All Folders select Microsoft Outlook Click on the Calendar folder the a example that we will be using as s Open in New Window any of the Outlook folders can be Close Other Calend synchronized Illustration 16 Advanced Find Right click on the Calendar pg in Folder and a menu will appear JE Delete Calend Select the Properties menu le te m RENANIA N
20. r after LO jay kemige Remove from server when deleted From Deleted Items Click on the Next button to continue E mail Accounts Congratulations You have successfully entered all the information required to setup your account Click on the Finish button to complete the setup of the Internet E mail Account To close the wizard click Finish Illustration 36 30
21. rs Manually Path Outlook Folder e g Calendar Properties The manual synchronization of folders can be achieved as follows 1 Select the Synchronize Now button in the Folder s Properties OR 2 Click the synchronization button on the Outlook Toolbar as indicated below Illustration 23 Illustration 23 20 Toltec Connector User Manual v2 0 7 Notes on configuring MS Outlook 7 1 Internet E mail Account NOTES When creating an Internet E mail account to send and receive mail only use the POP3 and POP3S protocols to retrieve mail DO NOT use IMAP4 or IMAP4S To add an internet e mail account you need to use the Wizard provided by Microsoft Outlook To start the Wizard select the menu Tools and select E mail Accounts Step 1 Select Add a new e mail account E mail Accounts This wizard will allow you to change the e mail accounts and directories that Outlook uses E mail Add a new e mail account View or change existing e mail accounts Click on the Add a new e mail account button Directory Add a new directory or address book View or change existing directories or address books Click on next to continue Illustration 24 21 Toltec Connector User Manual v2 0 Step 2 Select POP3 Server Type E mail Accounts Server Type You can choose the type of server your new e mail acount will work with Microsoft E
22. spent in the Troubleshooting Section v K LABKolab This refers to Kolab Server specific sections Toltec Connector User Manual v2 0 3 Requirements 3 1 System Requirements The system requirements for the Toltec Connector are as follows Microsoft Windows 98SE NT4SP6 ME 2000 XP Microsoft Outlook 2000 XP 2003 3 2 IMAP4 Server Requirements The IMAP4 server must support the following commands and extensions NAMESPACE different names for the inbox mailboxes and shared mailboxes ACL UIDPLUS STARTTSL AUTH PLAIN AUTH CRAM MDS5 ANNOTATEMORE No quotas should be set on IMAP4 accounts used by the Toltec Connector For a groupware solution we used the KOLAB server project for testing This server incorporates the Cyrus IMAP server For more details goto www kolab org To use Cyrus IMAP4 on it own you need to do the following User versions 2 2 x or newer Older versions 2 1 x will not work Apply ANNOTATEMORE patch to the Cyrus IMAP4 source that allows for support of custom vendor annotation The patch can be obtained from our web site www toltec co Za Compile Cyrus IMAP with Cyrus SASL with support for PLAIN and or CRAM MD5 authentication Disable altnamespace in the imapd conf Toltec Connector User Manual v2 0 4 Setting up the Toltec Connector 4 1 Activate the Licensing of the Toltec Connector Microsoft Office Outlook Help F1 Show the Office Assistant Microsoft Office
23. ssage Store and Sharing Folders ccccceeeeseeeeeeeeeees 2 9 2 Ntemet Emal ACCOUM srann i EA TE ATT 2 Copyright 2004 2005 by Radley Network Technologies CC All rights reserved Microsoft Windows and Microsoft Outlook are registered trademarks of Microsoft Corporation Other products and company names mentioned herein may be the trademarks of their respective owners Toltec Connector User Manual v2 0 1 Welcome Welcome to the world of the Toltec Connector We trust that you will enjoy the simplicity of the product while achieving great results The manual will assist to configure the Toltec Connector 2 Manual Conventions 2003 To utilize this manual for Microsoft Outlook 2003 Message Store and Folder Options you need to switch to the Folder List View in the bottom left corner of the navigation pane in Microsoft Outlook 2003 as shown below The manual conventions explained below will assist you while working trough the Toltec Connector manual ii Notes This icon will indicate valuable notes which should be taken into account Tips Tips will guide you through the easy to remember pointers Troubleshooting This icon will indicate areas where difficulty could arise and where you should refer to the Troubleshooting Section at the end of the Toltec Connector Manual Warning Attend to these points with great care otherwise vast amounts of time will be
24. tikaans Copyright 2003 2004 2005 by Radley Network Technologies CC All Rights Reserved Information Illustration 2 The key that is required for the loading of the licensing will be e mailed to the registered user The key must be save to disk Browse to where the key is saved and click on the Open button to continue Illustration 3 Toltec Connector User Manual v2 0 UID ANT 01 0000001 Date 1376 2005 Registered User Radley Network Technologies C Quantity 450 License Registered License Install this license key Yez Illustration 4 tho we toltec co za Toltec Connector Open Format Fa P i x P Copyright 2003 2004 2005 by Radley Metwork Technologies CC All Rights Reserved Information Illustration 5 In the Toltec Connector License Key Window you will be able to view your unique License Key details Illustration 4 Click on the Yes button to install this license key No You will now be able to Version 2 0 view the Registered information and choose Registration Information your preferred language UIO ANT 01 000p0001 Click on the OK to finish Date 13 6 2005 Illustration 5 Registered User Radley Network Technolo Quantity 250 License Registered License Load a License Key TIPS German localization by Locanet http iien loca net This product includes software 5 developed by th
25. tinue lt lt Illustration 32 2 Toltec Connector User Manual v2 0 Step 2 Select POP3 Server Type E mail Accounts Server Type You can choose the type of server your new e mail acount will work with Microsoft Exchange Server Connect to an Exchange server to read e mail access public folders and share documents Cl ck on th e PO P3 b utto n mahas to an IMAP e mail server to download e mail and synchronize mailbox folders O HTTP Connect to an HTTP e mail server such as Hotmail to download e mail and synchronize mailbox folders et Additional Server Types Cl st on th e N ext b utto n to Connect to another workgroup or 3rd party mail server continue Illustration 33 Step 3 Entering User and Server Information E mail Accounts Internet E mail Settings POP3 Each of these settings are required to get your e mail account working User Information Server Information 1 vour Name Joan Soap Incoming mail server POPS pop3 server tld 2 E mail Address joan soap server tld Outgoing mailserver SMTPI smtp berver tld Logon Information Test Settings 5 User Name joan soap After filling out the information on this screen we eet recommend you test your account by clicking the 6 Password pee button below Requires network connection Remember password Test Account Settings F L
26. x Kolab Free Busy Generation ee Enable Generation Illustration 31 Toltec Connector User Manual v2 0 9 Notes on Configuring Toltec Connector with the Kolab Server 9 1 Mapping a Message Store and Sharing Folders When mapping a message store or sharing folders on a Kolab server you need to use the correct UID as the user name The default UID used by the Kolab server is the e mail address of the user In some cases the administrator can elect to use and alternative UID If so you need to obtain the UID from the Administrator 9 2 Internet E mail Account The default configuration of the Kolab server requires the use of POP3S and SMTPS for the Internet E mail Account This configuration can be changed in the Services page of the Kolab web administration interface Should you elect to stay with the default configuration you need to configure the Internet E mail Account as follows To start the Wizard select the menu Tools and select E mail Accounts Step 1 Select Add a new e mail account E mail Accounts This wizard will allow you to change the e mail accounts and directories that Outlook uses E mail Add a new e mail account Se View or change existing e mail accounts Click on the Add a new e mail account button Directory Add a new directory or address book View or change existing directories or address books Click on next to con
27. xchange Server Connect to an Exchange server to read e mail access public folders and share documents Cl ck on th e PO P3 b utto n mahas to an IMAP e mail server to download e mail and synchronize mailbox folders O HTTP Connect to an HTTP e mail server such as Hotmail to download e mail and synchronize mailbox folders et Additional Server Types Cl st on th e N ext b utto n to Connect to another workgroup or 3rd party mail server continue Illustration 25 Step 3 Entering User and Server Information E mail Accounts Internet E mail Settings POP3 Each of these settings are required to get your e mail account working User Information Server Information 1 vour Name Joan Soap Incoming mail server POPS pop3 server tld 2 E mail Address joan soap server tld Outgoing mailserver SMTPI smtp berver tld Logon Information Test Settings 5 User Name joan soap After filling out the information on this screen we eet recommend you test your account by clicking the 6 Password pee button below Requires network connection Remember password Test Account Settings F Log on using Secure Password Authentication SPA More Settings Illustration 26 22 Toltec Connector User Manual v2 0 1 amp 2 Your display name and e mail address 3 amp 4 Incoming and outgoing mail server host names of IP
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