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DS-3300 Instruction Manual (English)

1. Notes e The Olympus foot switch RS25 26 is sold separately e Make sure the recorder is STOP mode before connecting it to the cradle for hands free recording e To record with better quality using the hands free recording function set the microphone sensitivity to CONF mode or use an external microphone Recording Monitor It is possible to monitor your recording by listening to the recording while recording is in progress Insert the earphone plug into the earphone jack and use the VOLUME VOLUME button to control the volume level button Note 30 Insert the plugs to the end as shown in the illustration when inserting the earphone or external microphone Playing You can start playing a file at any point Select the file then press the PLAY button to start playback The record play indicator lamp glows green Current playback time Total recording time of the file being played Press the VOLUME or VOLUME button to adjust the volume The display shows the volume level You can choose between 0 to 30 Press the STOP button at any point you want to stop the playback AUTHOR A 05S LENGTH GooMass Buj ejd ns 3 Bulkeld 32 Playback functions Playback Operation How to Cancel functions Fast Press the FF button once while stopped Press the PLAY button Forward The recorder starts the operation of FF the set position
2. Setting for intervals of acceleration when using CUE and REV Setting to select the AUTHOR ID when the recorder is turned on For details on the functions and operation of dealer optional items consult your Olympus dealer is CUSTOM Button Programmable The CUSTOM button can be assigned two kinds of functions by being pressed in different ways By default the button is programmed on PRIORITY for both ways Default Operation Press the CUSTOM button Press and hold the CUSTOM button PRIORITY button The following functions can be assigned to CUSTOM button CUSTOM button DISPLAY button Programmable _ Recording Mode setting button Microphone Sensitivity setting button VCVA setting button PRIORITY setting button Setting Time Date TIME amp DATE Setting the correct time and date on the recorder is very important since every file recorded on the recorder will have the date and time information as part of the file header This will simplify the file management aspects later on Proceed from step 1 The hour indicator will flash automatically when you load batteries before using the recorder for the first time or after the recorder hasn t been used for a long time CUSTOM aunan L Frew switcning the data button displayed alters a choice FOLDER MENU button accepts a choice and moves on to the next item Set the hour
3. Clearing an Index Mark Locate the index mark you want to clear Press the ERASE button while the index sj number appears for approximately 2 PPn m seconds on the display RORA The index mark is erased Notes e Up to 16 index marks can be set in a file Attempting to set more index marks will cause INDEX FULL to appear on the display e Index marks cannot be set or cleared in a locked file P 39 40 iis LCD Display Information Before using the DISPLAY function it should be programmed to CUSTOM button The LCD screen on the recorder can display 7 different formats of information by using the DISPLAY CUSTOM button This helps review and confirm different recorder settings and file information i 9 File length Shows how long a file is Time stamp Shows the year month and date that the file was recorded Time stamp Shows the time that the file was recorded File comment Shows a comment added to the file If there is no comment will appears Use the DISPLAY CUSTOM button The LCD display will switch view every time the DISPLAY CUSTOM button is used While in Stop or Playback Mode When using DISPLAY CUSTOM button the recorder will cycle through to If there is no file only will display instead G Current time and date ocr Wot NB Shows the current time and date During the playback AUTHOR A AUTHOR A 00M00S e
4. The plug type varies depending on the country where sold fe gt D 5 Q 3 ro oO D D lt Turn ON the recorder and set it vertically in the cradle CHARGE indicator lamp glows red and the charging starts The lamp goes out when the charging is complete CHARGE indicator lamp Notes e The Olympus AC adapter A511 D 7AC is sold separately e Charge the battery often for first few uses Battery performs better after several full charge discharge cycles e Ni MH battery pack BR402 is only chargeable with the Olympus AC adapter A511 or D 7AC If you charge the battery right after charging is complete it will take only few minutes to charge the battery e The PC must be ON when charging battery via the USB cable connection e Charging battery via the USB cable connection may not be successful depending on the power supply capacity of your PC Use the AC adapter instead e If you change the recorder to AUDIO device while charging battery only via the USB cable connection charging may stop Do not set or remove the recorder from the cradle while it is in operation e You can charge the battery while the recorder is in operation 5 saeyeg ajqeabseyooy Bulpuebay uonewoyzuj 16 Information Regarding Rechargeable Batteries These batteries are exclusively for use with Olympus voice recorder DS 3300 Never use them in combination with other equipment Discharging Batteries self di
5. lt gt Or As _ ISM help Welcome to DSS Player Let s get Started DSS Player Guided Tour Troubleshooting Note Online Help is available after the DSS Player is installed Connection to Your PC Be sure to install the DSS Player software before connecting the recorder to a PC However if you do connect the recorder before or during the software installation the Add New Hardware Wizard appears In this case cancel the wizard by pressing the Cancel button in the wizard screen and then install or continue the installation of DSS Player software You can directly connect the recorder s USB terminal to your PC or use the cradle included in the package desktop holder Connecting to Your PC Using the USB Cable Turn ON the recorder P 17 Insert end A of the USB cable to your PC s USB port or USB hub Make sure the recorder has stopped before attaching end b of the USB cable to the terminal port of the recorder If REMOTE is displayed on the recorder it indicates proper connections Once you connect the recorder to your PC the recorder will be powered through the USB cable The batteries and or AC adapter will not be in use Notes e NEVER remove the card or disconnect the USB cable while the record play indicator lamp is flashing If you do the data on the card will get destroyed Some PCs and USB hubs may not supply sufficient power and the recorder fails to connect
6. overheating or electric shock e When carrying or storing the battery BR402 be sure to put it in the provided case to protect its terminals Do not carry or store the battery with any metal objects such as key rings If this warning is not followed fire overheating or electric shock may occur e Do not connect the batteries directly to a power outlet or a cigarette lighter of an automobile e Do not insert the batteries with their and terminals reversed e If any liquid from a battery gets into your eyes promptly wash it off with clean water and consult your doctor at once e There is a hole from which gas escapes on the terminal Do not cover or block it BR402 A Warning e Batteries should never be exposed to flame heated short circuited or disassembled Do not attempt to recharge alkaline lithium or any other non rechargeable batteries e Never use any battery with a torn or cracked outer cover e Keep batteries out of the reach of children e If you notice anything unusual when using this product such as abnormal noise heat smoke or a burning odor remove the batteries immediately while being careful not to burn yourself and call your dealer or local Olympus representative for service e Do not expose the rechargeable batteries to water Do not allow water to contact the terminals e Do not remove or damage the battery insulating sheet Do not use the batteries if you fi
7. Cannot connect to PC Some PCs and USB hubs may not provide sufficient power Turn the USB CHARG OFF in the recorder s menu settings P 37 Cannot connect to a PC using a cradle Sometimes a connection cannot be made with some PCs running Windows XP You need to change the PC s USB settings See DSS Player online help for details P 54 Accessories Optional PC Transcription kit AS 4000 The AS 4000 transcription kit sold separately provides you with a PC footswitch a headset and DSS Player Pro Transcription Module for easy transcription of DSS recordings xD Picture cards of 16 32 64 128 256 and 512 MB M XD16 32 64 128 256 512 Olympus CAMEDIA digital camera series xD Picture Cards can be used Headset E61 E102 Stereo headset for your PC A helpful tool for PC based transcription Monaural binaural earphone E20 Noise Cancellation microphone ME12 Dictation microphone Used to get crisp recordings of your own voice by reducing the effects of ambient noise Recommended to improve the accuracy when using voice recognition software External microphone ME15 A lavalier omnidirectional microphone that clips to clothing Used to record your own voice or people near you Ni MH Rechargeable Battery Pack BR402 High efficiency rechargeable long life battery AC adapter A511 D 7AC Connect to the cradle to recharge the Ni MH battery pack Foot switch RS25 26 Connect to the serial
8. Doing so will damage the data or card e When the card is formatted all the stored data including locked files are erased e If an unformatted card is inserted the recorder automatically displays the format option in the menu Hold Setting the HOLD switch to the HOLD position If you set the recorder to HOLD status by sliding the HOLD switch in the direction of the arrow the current conditions will be preserved and all buttons and switches except the HOLD switch will be disabled This feature is useful when the recorder has to be carried in a bag or pocket Remember to reset the HOLD switch when using the recorder PIOH Notes e The display will flash if the switch is moved to hold in the stop status At this time if any button is pressed the clock display will flash for about 2 seconds but will not operate If the switch is moved to hold during playback or recording the playback recording status will stay and cannot be operated When playback has ended and the recording has ended due the remaining memory being used up it will be in the stop state 49 DSS Player Software The DSS Player is a fully featured software tool that provides a simple to use but sophisticated method of managing your recordings Some of the features of the DSS Player are e Automatic download and backup of recordings from the recorder to a PC e Automatic distribution of recordings by e mail or FTP to transcriptionis
9. Next button The Audio Setup Wizard window appears cme Olympus DSS File zi Select a sound card When the Selecting a Sound Card window appears select USB Audio Device for Input and follow the instructions on screen Select Microphone Control DVR for Windows XP Proceed with the AUDIO Setup according to the instruction on screen During audio setup enrollment please input voice data from the recorder Selecting a Sound Card The wizard detected multiple sound cards in your system Select the cards to use for ViaVoice Sound Cards Input Microphone Controll DYR zi Dutput l Speaker Controll DYR 4 It is recommended that you enroll while in your normal surrounding environment settings This will help improve the voice recognition by registering your voice characteristics and your environment Notes e Windows 98SE or later OS is required when using voice recognition function with the recorder DSS Player for Mac is not compatible with IBM ViaVoice on Macintosh jeuondo aiemyos uonluBbooay 330A Huis le 69 Ieuondo asemyos uonluBooay 2310A Buisn 70 Executing Voice Recognition The DSS Player provides a link in the menu for IBM ViaVoice Voice Recognition software You can easily access the menu and initiate voice recognition on any of the DSS file in the Dictation List View Select the folder Select the folder containing t
10. Press the FF button or REW button to set the hour Press the REC button to accept the hour e You can choose between 12 and 24 hour display by pressing the CUSTOM button while setting the hour and minute Example 5 45 P M 5 45 PM lt gt 17 45 Initial setting Set the minute Press the FF button or REW button to set the minute Press the REC button to accept the minute Set the year Press the FF button or REW button to set the year Press the REC button to accept the year e You can choose a different date format by pressing the CUSTOM button while setting the date ALV G4 NIL 0yea 2w 1 Bumes 19 ALVG8 ANIL 9ea 2w1 L Bulag Example March 14 2005 Set the day a Press the FF button or REW button 3M 14D 2005Y Initial setting to set the day L Press the REC button to accept the 14D 3M 2005Y day s date Se re nny 2005Y 3M 14D Notes e If you press the STOP button during the setup Set the month operation the recorder will save the items that Press the FF button or REW button to were set to that point set the month e You can set the time and date from your PC using Press the REC button to accept the month DSS Player software P 50 Changing the Time Date Press and hold the FOLDER MENU button for 1second or longer The menu appears P 37 Press the FF or REW button until lt TIME amp DATE in SUB MENU flashes on the display SUB IMENU LOCK
11. Refer to your PC User s Manual regarding the USB port or USB hub on your PC e When using a USB hub to connect the recorder always use a self powered AC adapter USB hub e Make sure to push the cable connector all the way in Otherwise the recorder may not operate properly Jd ANOA 0 uoau 55 Disconnecting from Your PC CED Click the on the task bar located at the lower right corner of the screen Click Safely CE eee SE aor Remove Hardware T box It will read Stop USB Disk Drive for Windows Me The drive letter will differ depending on the PC being used Disconnect the USB cable Jd ANOA 0 uONDaUUOD Move the icon of the recorder s drive displayed on desktop to trash box by drag and drop Disconnect the USB cable Remove the Recorder from the Cradle To prevent damage or loss of the data confirm that the recording playback indicator lamp of this recorder is not on and remove this recorder and USB connection cable from the cradle Notes e NEVER remove the card or disconnect the USB cable while the record play indicator lamp is flashing If you do the data on the card will get destroyed e Some PCs and USB hubs may not supply sufficient power and the recorder fails to connect Refer to your PC User s Manual regarding the USB port or USB hub on your PC e When using a USB hub to connect the recorder always use a self powered AC adapter USB hub 56 e Make sure to push the cable connecto
12. Rewind Press the REW button once while stopped REW Cue Hold the FF button while stopped or playing a file Release the FF button CUE Review Hold the REW button while stopped or playing a file Release the REW button REV e If you press the FF button once while fast forwarding or twice while stopped the recorder will stop at the end of the file F SKIP e If you press the REW button once while rewinding or twice while stopped the recorder will stop at the beginning of the file B SKIP If the REW button is pressed within 2 seconds the recorder skips to the beginning of the previous file Erasing Erasing a File Erasing or deleting a file from any of the folder on the recorder is a very simple process Select the file you want to erase Press the ERASE button FILE ERASE flashes on the display for approximately 8 seconds Press the ERASE button once more while FILE ERASE is flashing The display changes to FILE ERASE and erasing will start ERASE DONE is displayed when the file is erased File numbers will be reassigned automatically Notes or fi HEE FOLDER A FILE ERASE mee FOLDER A FILE ERASE 4 oul FOLDER A ERASE DONE e If the ERASE button is not pressed within the 8 seconds after FILE ERASE starts flashing the recorder will revert to the stop status e An erased file cannot be restored e Locked files c
13. F While in Insert Record Mode Recording level meter a Displays flashing INSERT Mane to Meee REC the sound input level graphically and the current i e CF TR Au recording time N EE F 42 Remaining memory bars Displays the remaining time available for recording in bar mode and countdown mode Remaining memory bars Displays the remaining time available for recording in bar mode and countdown mode Remaining memory bars Displays the remaining time available for recording in bar mode and the current time and length of the file Remaining memory bars Displays flashing INSERT REC the remaining time available for recording in bar mode and the current recording time Setting Priority Levels By default CUSTOM button is programmed with PRIORITY function You can set a priority level on each file recorded You can choose between high A and normal no indication The default is normal To Set a Priority Level on an Existing File Select the file Press or hold the PRIORITY CUSTOM button to choose the priority level A High level No indication Normal level Priority level indicator To Set a Priority on a New File Press the NEW button A new file is created Press or hold the PRIORITY CUSTOM button to choose the priority level A High level No indication Normal level Note Priority level cannot be changed
14. Setting button Microsoft Outlook Setup Wizard W The Setup Wizard runs and will list the Select the information service s that you want to use messaging applications that comply with ee MAPI For example if groupware such as Use the following information services Lotus Notes Novell GroupWise or z Microsoft Exchange Server I fintemet E mail Microsoft Exchange is installed these applications will be listed f Select Use the following information services and check one application from the list If you want to set up a dialup connection through an internet service provider select Internet E mail in the list If you want to set up to use a LAN within your company also select Internet E mail in the list C Manually configure information services Note The Send Mail function does not work with AOL or internet service providers that cannot open POPS server addresses saji4q u wn oq BulAledey Sa 4 uone Bulpues 82 Click the Next button and follow the instructions on the screen When the wizard is complete it returns to the profile in the Option Setting dialog box Please make sure that the profile name you have created using the Setup Wizard is displayed in the Option Setting dialog box If a different profile name is displayed switch to the profile you have created Setting the Auto Sending Function To send downloaded dictation files automatically follow these steps to set the auto sending
15. TIME amp DATE operation the TIME amp DATE LENGTH i Egs a or the counter appears eS P os Work type ID we Bort Ht 23 Goer Hy HE Shows the selected Work Type AUTHOR A AUTHOR A ID 00M00S REC DATE WORKTYPES 3M16D2005Y SURGICAL a a or fa Memory remaining Boor 433 Bor AW Shows the remaining recording AUTHOR A o AUTHOR A time REC TIMES REMAINS 3M16D 12 564 1H50M12S oi Wor aid AUTHOR paras COMMENT If a comment contains many characters it will scroll horizontally to display the complete comment uonewusoju Aejdsig a21 eo 4 While in Record Mode Recording level meter ma ma Displays the sound input vel ea MEM level graphically and the remaining time available for AUTHOR fyr AUTHOR A recording in countdown wate E 2H3SM2S mode While Recording in VCVA Mode STANDBY appears if the VCVA actuation level isn t reached O o z o VCVA recording level gt p bal a meter veva Hei cor iF my p 1 34 is 34 Displays the sound input ATOR A oT A E level graphically and the gt remaining time available for A BS meine recording in countdown 3 mode 5 While in Overwrite Record Mode Recording level meter T T Displays the sound input vel 40 EA level graphically the current z AUTHOR ID AUTHOR ID time and the length of the 10M25S 10M25S file 14M00S 14M00S i COOL EN
16. alternate on the display for 8 seconds Busega THSSM25S Tea aes Mos ZINE SN ERASE are AUTHOR Abi START ERASE a AUTHOR_A 35 Press the ERASE button to confirm erase The display changes to PARTIAL ERASE and erasing will start 4 a When ERASE DONE appears on the display partial erase is complete Busega N Notes co vel Mes 01S AUTHOR_A 5M PART LAL ERASE 4 01S AUTHOR _ A 5M ERASE DONE e If the ERASE button is not pressed within the 8 seconds after START or END starts flashing the recorder will revert to the stop status e An erased file cannot be restored e Locked files cannot be partially erased P 39 36 Menu List Press and hold the FOLDER MENU button for 1 second or longer CHENU L REC MODE Select SP or LP mode P 28 Microphone sensitivity setting Select between CONF high sensitivity mode or DICT low sensitivity mode P 27 MIC SENSE t EXIT p Exit MENU and return to STOP mode t SUB MENU Switches to the SUB MENU VCVA setting P 29 Select ON enabled VCVA or OFF disabled Locking files setting P 39 Select ON LOCK locked or OFF unlocked a System sounds setting Select ON enabled BEEP or OFF disabled FORMAT Recorder formatting P 47 Returns to the MENU LCD contrast adjustment Select the level from 1 to 12 USB charge
17. appears g y Click the File menu then select Press the record button in Edit File or click the 2 icon the Remote Dictation window or Remote Dictation window appears press the REC button on the recorder to start recording Edit the recording Using the recorder buttons Press the _ stop button or You can use the mouse connected to your press the STOP button on the PC and the Record and Playback controls i to edit recordings recorder to stop recording Notes If you open the Remote Dictation window while the recorder is connected the function of the recorder is changed to Audio device from Storage device automatically The recorder as AUDIO device is not displayed as a removable drive on your PC Closing the Remote Dictation window and returning to the main screen will switch the recorder back to storage class device displayed as a removable drive e You cannot edit WAV files e For DSS Player for Mac the editing functions are partially limited e The maximum recording time per file is 99 hours Od uo Bunipa Bulpsosey 49911A 65 Changing User ID Author ID User ID can be uploaded to the recorder using the DSS Player Up to 10 IDs can be uploaded to the recorder From the main window click the Download menu then select Create amp Send Job Data The Create amp Send Job Data window appears Enter your user ID in the field indicated by the arrow Create and Send Job Data D
18. be used to store different kind of data Since the card has larger memory capacity than a diskette it can be used to transfer data between different PCs The recorder supports xD Picture Card cards with memory capacity between 16to512MB Index area Contact area You can write Comes into down the card s contact with the contents recorder s signal read contacts Memory Sizes of Cards and Approximate Recording Times Memory Size SP Mode LP Mode 16MB 2 hr 35 min 5 hr 30 min 32MB 5 hr 13 min 11 hr 00 min 64MB 10 hr 25 min 22 hr 20 min g 1 Available recording time for one continuous file 128MB 20 hr 55 min 44 hr 45 min Available recording time may be shorter if 256MB 42 hr 00 min 89 hr 40 min many short recordings are made 5 2 Total recording time of two files The maximum 512MB 84 hr 05 min 179 hr 30 min recording time per file is 99 hours Notes e When initializing formatting a card confirm that no necessary data is stored on the card beforehand Initialization completely erases the existing data on the card e Cards used in a recorder must be formatted in the same recorder first unless formatted with a CAMEDIA series Olympus digital camera Card may not perform as expected when formatted by a different device e The card has a service life When reaching the end of its life writing or erasing data on the card will be disabled In this case replace the card e
19. be written or uploaded to the recorder even though the attribute of the recorder drive is shown as Read only by the operating system of the PC As the noise may cause adverse effects on electronic devices nearby the recorder unplug the earphone when you connect the recorder to a PC Operating Environment Make sure that your computer meets the operating environment listed below Please check with your system administrator or your Olympus Professional Dealer CHEB D PC IBM PC AT compatible PC PC Power Mac G3 233 MHz Operating Microsoft Windows 98 98SE class processor or faster System Me 2000 Professional XP iMac iBook eMac Power Professional Home Edition Mac PowerBook 4 CPU Intel Pentium II class 333 The computer must support MHz processor or faster a standard USB port P Processor 500 MHz or faster Operating Mac OS 9 0 9 2 2 10 1 10 3 2 is recommended System RAM 128 MB or more 256 MB or RAM OS X g more is recommended 128 MB or more 256 MB or Y Hard drive 50 MB or more more is recommended Z space OS 9 x 5 Drive 2x or faster CD ROM CD R 64 MB or more 128 MB or CD RW DVD ROM drive more IS recommended Sound card Creative Labs Sound Blaster Hard drive 50 MB or more 16 or 100 compatible space sound card A Drive 2x or faster CD ROM CD R Browser Microsoft Internet Explorer CD RW DVD ROM drive 4 01 SP2 or lat d ors a ee Display 800 x 600 pixels or more 256 Display 800 x 600 p
20. correct P 13 14 The batteries are dead Charge the battery or replace with new batteries s P 13 15 The recorder is in power off mode The recorder is in power off mode Turn the recorder ON P 17 Turn the recorder ON P 17 The batteries are dead The card does not have enough memory Charge the battery or replace with new batteries P 13 15 Erase unnecessary files or insert another card P 21 33 The card is unformatted Format the card P 47 The maximum number of files has been reached Check another folder No playback tone heard The earphone is connected Unplug the earphones to use the internal speaker The VOLUME button is set to 0 Adjust the VOLUME button Unable to erase The file is locked Unlock the file P 39 Noise heard during playback The recorder was shaken during recording The recorder was placed near a cell phone or fluorescent lamp while recording or during playback Move the recorder Recording level too low The microphone sensitivity is too low Set the microphone sensitivity to CONF mode and try again P 27 Unable to set index marks The maximum number of index marks 16 has been reached Erase unnecessary index marks P 40 The file is locked Unlock the file P 39 Cannot find the recorded voice Wrong folder Switch to the right folder
21. files before recording any further P 33 or transfer dictation files to your computer using DSS Player Software P 58 e You cannot select a different recording mode SP or LP than that of the original file when appending recording Review Recording Press the REW button while recording and release it when you want to start playing a file The recorder plays up to the end of file then stops You can overwrite or append additional recordings in the same file from that point Overwrite Recording You can overwrite a previously recorded file from any point within the file Note that the overwritten recordings will be erased Select and play the file you want to overwrite Stop playback at the starting point of overwrite Press the REC button to start Fen m overwriting Woot EN 133 The record play indicator lamp glows red AUTHOR ins 14M00S CEOD Press the STOP button to stop overwriting Note You cannot select a different recording mode SP LP than that of the original file before overwrite recording Bulpiooay 25 Bulpiooay N 26 Insert Recording Additional recording can be inserted into previously recorded file Select and play the file you want to insert an additional recording into While playing the file press the FOLDER MENU button to insert an additional recording INSERT appears on the display Press the REC button to start inserting an addition
22. from the recorder to a PC Click the Tools menu then select Edit Comment File comments can use up to 100 alphanumerical characters and symbols Note NEVER remove the card or disconnect the USB cable while the record play indicator lamp is flashing If you do the data on the card will get destroyed s UsWWOD aji4 unpa Awen 1p1 04 e Buibueyy 67 Ieuondo asemyos uonluBooay 2310A Buisn 68 Using Voice Recognition Software Optional Audio set up When using voice recognition software such as IBM ViaVoice with the DSS Player it is recommended that you train your voice recognition software first to learn the characteristics of the speaker s voice and the recorder s built in microphone for maximum accuracy Connect the recorder to your PC and start the DSS Player Change the recorder to AUDIO device Follow the procedure in P 76 to change the recorder to AUDIO device Click the start button select All Programs then select IBM ViaVoice VoiceCenter From the IBM ViaVoice VoiceCenter HEMELE select ViaVoice Tool then Analyze Sa yee RACE My Voice The ViaVoice User Wizard window appears Please type a description for your voice model or select one from the Voice Model list From the Device list box select Olympus DSS File or Olympus MEU WMA File yi EGET Select Olympus DSS File or Olympus WMA File in the Device list box then click the Next button Click the
23. http www olympusamerica com cpg_section cpg_downloads asp http olympus europa com consumer 2590_software cfm sajl4q Juauindog Bulalesey Sej 4 U0le 91G Bulpues ln 87 JO M Jepeey e se Japsooay ay Buisn G 88 Using the Recorder as a Reader Writer When the recorder is connected to your PC it will be recognized on your PC as a removable drive You can view and access the recorder card from My Computer and download data from the card to your PC using standard windows copy move and delete commands You can also upload data from the PC to the card in the recorder in the same way In Windows 98 98SE you must have the DSS Player software installed for the recorder to be recognized Example Copying Data from PC to Card Using Explorer or Finder Start Windows Connecting the recorder to your PC For connection procedure refer to Connecting to Your PC Using the USB Cable P 55 Open Windows Explorer or Finder window The recorder will appear as a removable drive icon Copy data to card While the data are being written or copied the record play indicator lamp on the recorder will flash Note NEVER remove the card or disconnect the USB cable while the record play indicator lamp is flashing If you do the data on the card will get destroyed Alarm Message List Message Meaning Explanation Action BATTERY LOW Low battery Battery power is getting low Charge the battery or replace power with new ba
24. later versions or Mac OS10 1 5 and later versions of OS e For Mac OS OS10 1 5 or later versions support the USB speaker function only Mac OS10 2 7 or later versions support the USB microphone function as well e If you switch the recorder to Audio device the recorder does not function as Storage device and it is not displayed as a removable drive e The recorder does not work as USB speaker when using the direct recording function with the DSS Player When the Remote Dictation window opens the PC speaker will be the output device Sending Dictation Files Receiving Document Files DSS Player software can send dictation files to a third party by e mail or FTP This process can be automated by configuring the DSS Player with the recipients profile information and the sending method Setting the E mail FTP Service E mail FTP service needs to be set to send receive files When using E mail and or FTP to send dictation files attachments and or retrieve typed documents it is important to configure the E mail FTP service in the DSS Player to match the E mail FTP program you have configured on your PC Please consult with you system administrator if you need help with setting your E mail FTP service From the DSS Player main window click the Option K Tools menu select Options then click the General Dourioad EmalFTP Serd Receive Backup Folders E mail FTP tab E mail service Option Email Create a profile which speci
25. BEEP Press the REC button Time Date screen appears The hour indicator flashes indicating the start of the Time Date setup process Follow the same steps starting at step 1 in Setting Time Date 1 P 19 Press the FOLDER MENU button to close the menu Inserting and Ejecting a Card Inserting a Card Notes Slide the card cover lock in the direction indicated by the arrow The card cover is unlocked and the message CARD COVER IS OPEN appears on the display When this message appears the power is switched off automatically Face the card the correct way and insert it into the card slot as shown in the diagram e Insert the card keeping it straight e The card stops with a click when it is inserted all the way e Inserting the card the wrong way or at an angle could damage the contact area or cause the card to jam e If the card is not inserted all the way data may not be written to the card Close the card cover securely Card inserted fully into the slot The message PLEASE WAIT on the display flashes for seconds Card not inserted fully into the slot When the card cover is closed the message INSERT CARD on the display flashes for a few seconds Pressing any button will sound beeps and flash the message INSERT CARD again When the system sounds are enabled e If an unformatted card is inserted the recorder automatically displays the menu to menu format op
26. DIGITAL VOICE RECORDER DS 3300 ONLINE INSTRUCTIONS Thank you for purchasing an Olympus Digital Voice Recorder Please read these instructions for information about using the product correctly and safely Keep the instructions handy for future reference a To ensure successful recordings we recommend that you test the record function and volume before use Table of Contents Table of Contents Safe and Proper Usage 4 General Precautions s 5 Main Features cece eeeeeeeeeeees 9 xD Picture Card s es 10 Identification of Parts 11 Installing Batteries ee 13 Charging Battery seeen 15 Information Regarding Rechargeable Batteries occ eee eeeeeeee 16 Turning ON the Recorder nesese 17 Power Save Mode seses 17 Dealer Option Hems ssec 18 CUSTOM Button Programmable 18 Setting Time Date TIME amp DATE 19 Inserting and Ejecting a Card se 21 PRECOFGING iscceccisseccacecesapteasctiereesnenainneenden 23 Microphone Sensitivity MIC SENSE 27 Recording Modes REC MODE 28 Using the Variable Control Voice Actuator VCVA seese 29 Hands free Recording s es 30 Recording Monitor c ee eeeeeeees 30 Playing Erasing cciscensscttiosawaciatnateeeseroccereapeasans Men LISE cecsesevsecsescteves etenestvnnteceiteye 37 Learning to Use the Menu n se 38 Locking Files LOCK esseere 39 Index Marks 0 cece eceeeeeeeeeseeeeneeeees 40 LCD Displa
27. DS 3300 Cradle P2 BZ8092 01 AP0503 X This symbol crossed out wheeled bin WEEE Annex IV indicates separate collection of waste
28. EZ function This function can be individually set for the folders in the Dictation Tree View From the Tools menu select Options no 3 Qa then click the Send tab in the Option ee ee Erea dialog box tinea er F Y a o Check Enable auto sending function i Ore a Oe x g 4 lt gt D Select a folder to set the auto sending Setings g P Folder name Folder A oO function and check the check box 1 i z cc Select the sending method a lick the E mail button for selecting an E mail Saraik 8 ee ail bu or selecting a al eos Click the FTP button for selecting an FTP CD Display sending information in the folder tool tip S profile pu ci o 83 Setting the E mail destination The E mail destination dialog box appears 1 Click the E mail button Set e mail destinations Click the To button f The Select recipients dialog box appears 9 Select the recipient names from the r y Address Book E Message recipients E Mail Address 2 olympus At least one recipient is required in the To gt field manne meneo OE The CC gt and BCC gt selections are optional Click the OK button to finish If the recipient information is not present in the Address Book use the New Contact button to add new contact information to the Address Book Setting the FTP destination d Click the FTP button FIP distinations The FTP des
29. Folder A Foi B Ca Foi c Up Fold CB Folder amp Message Try Outbox E Sent Items ga Documents File Name i 7 w8 DS332290 D55 D 7 e 05332291 D55_ D 7 jD5332292 D055 D 7 D 7 D Cut Ctrl x lt Copy Ctrl C Select All Ctr Delete Ctrl D Move to Folder a t File Name t D5332290 ATE 7 5332291 d Set the order of files After joined the playback order of the files can be changed Select a file and move the file to its appropriate position in the order using the Up and Down buttons Input File Names The file name is created automatically after joining and also it enables input optionally Press the Join button The resulting file is saved under the name specified in step 5 and stored in the selected folder Notes Joins files Define the order of files to be joined Only files that have been recorded in the same recording mode as the first file can be joined File Name Recordin Length User ID SP mono 0 00 10 DS3300 0002 DS332294 DSS SP mono 0 00 04 D53300 0003 DS332295 DSS SP mono 0 00 18 DS3300 Output file name 0S332293 C DSS e If the files to be joined have different recording modes the mode of the file listed at the top is selected e The Joining Files function is not available for the OS 9 x s 4 Bujuior en 73 s l 4 Buds G 74 Splitting Files One designated voice file can be split
30. If you use a PC card adapter compatible with the card to save or delete some data on the card the maximum recording time on the card may be decreased To recover the original recording time initialize format the card in the recorder e Olympus will not be held liable for any data corruption or loss due to misuse of the media card Identification of Parts EAR Earphone jack 2 MIC Microphone jack Built in microphone NEW button HOLD switch REC Record button REW Rewind button FF Fast Forward button INDEX button FOLDER MENU button Built in speaker 2 STOP button 3 PLAY button sued Jo uopeoynuapi ERASE button 45 CUSTOM button Programmable Display LCD panel Record Play indicator lamp POWER ON OFF switch VOLUME button VOLUME button Card cover Card cover lock Battery cover PC USB terminal Cradle attachment point 11 sued JO UO eoyNUAp Display LCD Panel Battery indicator Folder Priority indicator O Current file number Total number of recorded files in the folder Erase lock indicator Character Information display Microphone sensitivity display OVCVA Variable Control Voice Actuator indicator Record mode indicator Installing Batteries AAA alkaline batteries Lightly press down on the arrow and slide the battery cover open Insert two AAA batteries obs
31. Olympus devices or cards that are not recognized by the recorder must be formatted before they can be used with the recorder The Olympus xD Picture Card delivered with the recorder is preformatted and ready for use To familiarize yourself with the formatting process read the steps below Press and hold the FOLDER MENU button for 1 second or longer The menu appears P 37 Press the FF or REW button until os FORMAT in SUB MENU flashes on the display GONTRAST Press the REC button to select FORMAT The formatting process is selected Press the FF or REW button to os highlight the START option FORMAT CANCEL Press the REC button to confirm fmz START selection DATA WILL BE CLEARED appears for DEFORMAT approximately 2 seconds BE CLEARED LYWY O4 Peo y Bu mewog 4 LVINYO4 p429 oy Bulew04 es 48 Press the FF or REW button again to highlight the START option Press the REC button again to initiate the formatting process Formatting begins and FORMAT flashes on the display FORMAT DONE displays when formatting ends Notes ox SURE CANCEL Eee FORMAT DONE e The time required to format cards differs depending on the capacity of cards For example formatting may take about 1 minute for 512 MB card Do not interrupt the formatting process by opening the card cover or the battery cover
32. S 3300 Priority Level bP a Transfer N ID Cancel Q z Click the Transfer button amp The new user ID will be transferred to the e recorder c an 2 5 S S gt 9 5 Note NEVER remove the card or disconnect the USB cable while the record play indicator lamp is flashing If you do the data on the card will get destroyed 66 Changing a Folder Name The folders in the software and recorder can be renamed to reflect the type of recording they will contain For example Folder A might be used to store private information and thus be renamed PRIVATE while Folder B might be dedicated to holding business information and thus be renamed BUSINESS Changing a folder name in the software You can change a folder name in the Dictation List View using the Rename Folder command from the File menu A folder name can be up to 20 characters long and cannot use 2 lt gt Changing a folder name in the recorder Right click the folder in the Device Tree View to be renamed select the Rename Folder and input the new folder name The name of the folder on the recorder will be updated with the new folder name automatically Device Window folder names consist of a string of 8 or fewer alphanumeric characters Editing File Comments You can use your DSS Player to create edit comments then transfer them from the PC to the recorder You can also edit file comments imported
33. a m ola b when DSS Player is started Rat d w ayw D oon 2 Dictation Folder E Download Tray Folder E G amp Message Tray B outer E Sent Items Documents E fo Device Manager 05 3300 053300 FOLDER A FOLDER B FOLDER C 2 FOLDER D FOLDERE FileName Author WorkTyne Created Date JDSss000z dss D33300 ossc00c3 dss D53300 t 7 7 OEE s Completed Date 12 24 2003 6 30 12242003 6 30 12 24 2003 6 29 12 24 2003 6 30 Recordi Comment Transe Dac oot 4 anther Users user Documents DSSPlayer Message FolderA 05550001 dss z eee Dictation Window Total of 3 messages Dill ioe AIEEE gt CG ictaton Folder GreatedDae Completed Date Lingth Ponty Comment i Windows gt tovnioat Try IRB 05830001 04032005 100 1 0403 2005 10 004 00 0015 7 Fiera 053500029 04 03 2005 10 01 0 0403 2005 10 01 1 00 00 05 7 Focere 153300039 0403 2005 1001 3 0403 2005 1001 4 00 0005 7 Q roere D5330004ds 0403 2005 1002 0 0403 2005 10 040 00 0033 7 A Fodero Foldere CQ Hessen Troy I FB device anager ha 15 3300 053300 Q ro oera rovers Q ro oerc Q Fonero Q rowere S Ja Total of 4 Playback Control Bar Provides the control buttons to play and stop dictation files Dictation Tree View Displays the directo
34. ail Accounts e Setup e mal accounts and directories Data Fles Change settings for the fes Outlook uses Qa to store e ma messages and documents Profiles Apy Setup mutiple profiles of e mail accounts and data fles Typically you only need E mail Accounts Data Files Show Profiles saji4q Juauindog Bulalesey Sej 4 U01e 91G Bulpues le 19 saji4q u wn oq BulAledey sayi4 uone Bulpues Click the Add button x eee id Add Remove Propeties Copy When stating Microsoft Outlook use this profi Prompt for a profile to be used Always use this profile ck z e He Type the profile name and click the OK xi J button ED cresto nen rote ea Cancel Profile Name Lotus Notes Select Add a new e mail account and click the Next button E mail Accounts You can change the emal accounts and directories that Outlook ses Select your e mail server type If you are going to use an MAPI compliant Workgroup system such as Lotus Notes or Novell GroupWise select Additional Server Types click the Next button to continue If you are going to use an internet standard E mail account select POP3 server click the Next button and skip to step 7 If you select Additional Server Types you will see the following dialog box Click the Next button and follow the instructions on the screen then skip to st
35. al carefully to ensure that you know how to operate it safely and correctly Keep this manual in an easily accessible location for future reference Important Safety Precautions Certain symbols are used in the user s manual and on this product to help protect users their surroundings and their property from possible injury or damage Please familiarize yourself with the following definitions and meanings for each symbol before reading the precautions A Danger Signifies danger which may result in serious injury or death Indicates items or actions which may cause serious injury or death A Warning A Caution Indicates items or actions which may result in damage or personal injury Symbols prohibiting a specific action e Do not S Prohibited D disassemble Symbols requiring a specific action Unplug from Q Mandatory ne power outlet Convention Used In this Manual e The word card is used to refer to the xD picture Card e The word DSS Player is used to refer to the DSS Player Pro Dictation Module in Windows environment and DSS Player in Apple Macintosh environment e The Notes at the bottom of a page are used for additional information exceptions or related events e Words in uppercase form such as PLAY or REC are used to describe a function button or switch position on the recorder e The icon its indicates that feature or setting can be modified by Professional Olymp
36. al recording The record play indicator lamp glows red INSERT REC and the remaining recording time will alternate on the display Press the STOP button to stop inserting the additional recording FF 4a AUTHOR MAS IN ame Css 02M25S Tra AUTHOR Hii a a 1 ara A OOM12S wT Notes e The recording time and date of the file is updated to the time and date of the inserted recording e You cannot select a different recording mode SP LP than that of the original file before inserting Microphone Sensitivity MIC SENSE Microphone sensitivity is adjustable to meet recording needs Press and hold the FOLDER MENU button for 1 second or longer The menu appears 1 P 37 Press the FF or REW button until MIC SENSE flashes on the display REC MODE MIG SENSE EXIT SUB MENU Press the REC button The microphone sensitivity setup process begins Press the FF or REW button to choose ass between CONF and DICT gor CONF High sensitivity mode that records HOR ee sounds in all directions DICT Low sensitivity mode suited for dictation Press the REC button to select the option Press the FOLDER MENU button to close the menu Note If you want to record clear or noise free dictation select DICT mode and place the microphone 5 to 10 cm 2 to 4 inches from the source ASNAS JIN Auanisuas uoydoN ns Recording Modes REC MODE The recordi
37. annot be erased P 39 Busega 33 Busega N 34 Erasing All Files in a Folder All files in a folder can be erased simultaneously except for locked files P 39 Select any file in the folder then press and hold the ERASE button for 3 seconds or longer ALL ERASE flashes on the display for approximately 8 seconds Press the ERASE button once more while ALL ERASE is flashing The display changes to ALL ERASE and erasing will start ERASE DONE is displayed when the files are erased Any locked files in the folder will be reassigned new file numbers in ascending order Notes FOLDER A ALL ERASE id FOLDER A ALL ERASE ee P oga FOLDER A ERASE DONE e If the ERASE button is not pressed within the 8 seconds after ALL ERASE starts flashing the recorder will revert to the stop status e The erasing process may take up to 10 seconds Do not interrupt this process Data will be destroyed Partially Erasing a File You can erase a selected file in part Start playback the file you want to erase partially Press the ERASE button at the point to start erasing While playback continues PARTIAL ERASE and the file length will alternate on the display Press the ERASE button at the point to end erasing The erase starting point time set in step 2 and the ending point time set in this step will
38. bar displays dictation files and document files at the same time By dragging and dropping a document file to a dictation file the document file can be associated with the dictation file The document file sent as a reply from a user transcriptionist who uses the DSS Player Pro Transcription Module Release 4 or later will be automatically associated with the dictation file you originally sent to the user Sending receiving Automatically You can set the application to make a connection to the server at the certain interval for sending dictation files and or receiving document files From the Tools menu select Options then click the General tab in the Option dialog box Check Auto send receive and enter the time interval of automatic attempts of sending and receiving Set the auto sending function and the document file retrieve function according to the instructions on P 83 85 respectively Dictation files are stored in the Message folder on the hard disk If you want to send a dictation file by attaching it to e mail select the file from the Message folder The Message folder location can be found by selecting Options from the Download menu Playing Received DSS Files When sending DSS files to a user who does not have the DSS Player software the user will not be able to play the received DSS file A free DSS Player from Olympus DSS Player Lite can be downloaded from the Olympus website at
39. changed to any of the following settings e Append Appends the recording to the end of the current file e Insert Inserts the recording at the current position in the file e Overwrite Overwrites the recording starting at the current position in the file New Recording Create a new file to record in Press the NEW button to create a new file Current recording mode New file number Selected Author ID Press the REC button to start recording The record play indicator lamp glows red Aim the microphone at the sound source Current recording time Remaining recording time Press the STOP button to stop recording If you want to append additional recordings to the same file press the REC button again os per 4H33M12S 2S rot ad AUTHOR A 00M05S 4H33M078 COC Bulpso090y 23 Bulpsoo0y N 24 Pause Press the REC button while recording gt REC PAUSE will flash on the display e The recorder stops when it has been left paused for 10 minutes or longer Resume Recording Press the REC button again gt Recording will resume at the point of interruption Notes e A beep will sound when the remaining recording time reaches 60 seconds 30 seconds and 10 seconds while recording MEMORY FULL or FOLDER FULL will be displayed when the memory or folder capacity is full Delete any unnecessary
40. e Set the Variable Control Voice Actuator VCVA to OFF P 29 e Register enroll your voice in the voice recognition software using the recorder e Record in a relatively quiet environment e Have the recorder microphone 5 to 10 cm 2 to 4 inches away from your chin e Speak normally e It is recommended to use the noise cancellation microphone ME12 when recording Dictation files recorded under the following conditions cannot be processed by voice recognition because their recognition accuracy rates will be very low e A conference or meeting where many voices are recorded e Seminar or lecture where high level ambient noise tends to be recorded jeuondo aiemyos uonluBbooay 2330A Buisp le A s l 4 Bujuior en 12 Joining Files In DSS Player designated multiple voice files can be joined and one voice file can be created Select the folder From the Dictation Folder Window select the folder which contains the files to be joined Select the voice files From the Voice File List Box select more than one file to be joined The dialog to join files will be displayed 3 Select Join from the Edit menu listing the files selected in step 2 Dictation Module Download Tray Folder A DS332 File Edit View Tools Download Voice Recognition Help i gt ee amp x Bik W O or ee 2 VU 0 00 0 05 S amp Dictation Folder amp amp Download Tray GA
41. e of the AC adapter under these circumstances could result in electric shock fire or injury A Caution e Do not use the charger if the S power plug is damaged or the plug is not completely connected to the outlet This may cause fire overheating electric shock short circuit or damage e Unplug the AC Adapter from e AC outlet when not using If this precaution is not U 5 eA followed fire overheating or electric shock may occur a e Make sure to hold the plug when removing the power plug from the outlet Do not bend the cord excessively or put a heavy object on it This may cause fire overheating electric shock or damage If something appears to be wrong with the charger unplug the charger from the outlet and consult your nearest service center Using the charger may cause fire overheating electric shock or injury Do not use or keep the charger in very hot places such as in direct sunlight in a closed car on a sunny day near a heater on an electric carpet etc Do not use the charger if something is covering it such as a blanket This may cause fire explosion leakage or overheating Main Features Dual function cradle docking station for recharging of the optional Ni MH Rechargeable Battery Pack BR402 P 14 and for downloading data from the recorder to a PC P61 The recorder has multi programmable button CUSTOM P 18 Recording and storing voice in DSS format T
42. ed by the recorder Author ID The ID that has been set on the recorder The default ID is DS3300 The Author ID can be modified with DSS Player P 66 alld UoNeIIG e BulAeld le 63 1 p109 4 a4 0 Sajl4 UONe DIG peojdn 64 Upload Dictation Files to the Recorder DSS Player enables you to upload DSS dictation files from your PC to the recorder Select the folder Select the folder where the dictation file to upload resides A Select the dictation file Select the dictation file to upload from the Dictation List View then select Download menu then Upload Files or click the icon in the toolbar A Select the destination upload u folder on the recorder When the folder list box appears select the folder then click the OK button Upload complete Once the transmission screen closes and the record play indicator lamp on the recorder is NOT upload is completed As a shortcut you can drag and drop files from the Dictation List View to the recorder s folders displayed in the Device Tree View Note amp Dictation Module Download Tray Folder A DS330001 dss File Edit view Tools eeratees Voice Recognition Help n Download Folder A Ei te Download Folder B Download Folder C ir FI 4 E Download Folder D o E od J Download Folder E Download Folder F Download Folder G Download Selected Files work Download All Ctrl Shift M S amp Dicta
43. ep 8 If you select POP3 you will see the following dialog box Enter the necessary information and click the More Settings button Click the Connection tab in the following dialog box and make sure the appropriate connection method is selected After the setup is completed click the Tools menu select Options then click the E mail FTP tab Select the MAPI profile name you have created T Logon using Secure Password Auibentcation SPA Fese Connection Connect using my local area network LAN a sm when Outlook is Connect using my phone Ine Connect using Internet Explorer s or a 3rd party dialer Modem Use the Following Dial Up Networking connection Dialup Connection 7 Properties Ads soji4q u Wun oq uIn 9 y S 4 uUonepd Bulpues le 8 Activating Send Mail Function Create a Profile The Profile is the group of information services to set up the Messaging application The information services allow you to access the Mailbox and the Address Book The Send Mail function will not work if there is no profile If the profile exists and has already been used for sending E mail it is not necessary to create a new profile l Start the DSS Player and click the Tools menu select Options A In the Option Setting dialog box click the E mail FTP tab and select the profile name you want to use n Click the
44. erving the correct polarity Close the battery cover completely Replacing batteries The battery indicator on the display changes as the batteries lose power wy Ow gt CI gt CI When q_J appears on the display replace the batteries as soon as possible When the batteries are too weak the recorder shuts down and BATTERY LOW appears on the display Notes e Be sure to turn OFF the recorder before replacing the batteries Removing the batteries while the recorder is in use may corrupt the card If you are recording into a file and the batteries run out you will lose your currently recorded file since the file header will not be written It is crucial to replace the batteries when one hash mark in shown in the battery icon e Be sure to replace both batteries at the same time e Never mix old and new batteries or batteries of different types and or brands e If it takes longer than 1 minute to replace dead batteries you may have to reset the time when you load new batteries e Remove the batteries if you are not going to use the recorder for an extended period of time s n peg Buljeysul 13 soeyeg Buleysu 14 Ni MH Rechargeable Battery Pack BR402 Optional An optional Ni MH Rechargeable Battery from Olympus can be used for the recorder Lightly press down on the arrow and slide the battery cover open Insert Ni MH Rechargeable Battery Pack observing the correct polari
45. fies the eee Para Po ein See a destination SNTP OPS Pate obmeus 3 A profile must be created for each account to be SE er ae connected Notes Groupwise or any other MAPI conpriant e mail service To create a profile select the sending method and sais click the Setting button FTP FTP Profile olympus ftp Mi When E mail is used to send and or receive files select the type of E mail service used on your system Internet E mail Select when using E mail connecting to POP3 or SMTP server via internet service provider sajl4q u Wun oq Bulalesey Sej 4 U01e 91G Bulpues en Corporate or Workgroup Select when using MAPI Compliant services such as Microsoft Exchange Lotus Notes or Group Wise For details on the setting procedure see P 78 Select a profile When the setting is complete click the OK button to enable the setting 1 sajiq u wn oq BulAledey saj i4 uone Bulpues 78 Setting Connection for MAPI Compliant Service Click the start button of Windows OS select Settings then Control Panel The Control Panel appears Check whether the Mail or Mail and Fax icon a is present in the Conirol Panel If the icon exists the MAPI subsystem has already been installed on your computer Go to the Activating Send Mail Function Create a Profile section in this manual P 82 If the icon does not exist install the MAPI subsystem The MAPI subsystem will be in
46. functions Protocol to receive documents Enable E mail C Enable FTP Type of documents to be received Receive documents sent by an application other than DSS Player Add the extension for the file to be received Display color is changed if Document is not sent back O after the following days since distribution of Dictation have elapsed Any document file associated with a dictation file sent from a transcriptionist using the DSS Player Pro Transcription Module Release 4 or later is received regardless of this setting sojl4q Juauindog Bulalesey Sej 4 uone Bulpues ln 85 saji4q u wn oq BulAjedey Sa i4 uone Bulpues 86 Sending Dictation Files Sending Dictation Files Manually Select the dictation file you want to send from the Dictation List View To select more than one file press and hold either the Ctrl or Shift key and make your selection Right click the dictation file and select Send File Select E mail or FTP for the sending method Confirm the contents of the transmission template and click the Send button Receiving Document Files Manually In the toolbar click the Send Receive files icon 5 According to the profile set the application establishes a connection to the server and receives document files The received document files are saved to the Documents folder in the Dictation Tree View Clicking the Display Dictations amp Documents icon in the tool
47. ge Click the Next button When a confirmation dialog box appears click the Yes button Proceed with the installation according to the instructions on the screen Insert Olympus DSS Player CD into the CD ROM drive Double click the CD icon Select the folders named Mac OS 9 x and Mac OS X and start up your OS Double click the following icon Select the folder of which the language is to be installed and execute the installation program in the folder Proceed with the installation according to the instructions on the screen Note Never install DSS Player in Mac OS 9 x system when using DSS Player with Mac OS X The device connected when using the classic environment may not be recognized Uninstalling DSS Player Software CHE Macintoshj Exit DSS Player program Exit DSS Player Click the start button on the Delete the Preferences file Delete the DSS Preference file in the taskbar f ollowing location Select Add Remove programs OS X Site te ea from the Control Panel Pi HD User Library Preferences A list of installed applications is displayed Macintosh HD System Folder Preferences Select Olympus DSS Player Pro Delete the Executable file S then click the Change Remove Delete the DSS Player for Mac OS 9 x 3 button DSS Player OS X file in the location 2 i where you installed the file Proceed with the uninstallation For OS X users uninstalling has been
48. he dictation file you want to process with voice recognition from the Dictation Tree View amp Dictation Module Download Tray Folder A DS330001 dss File Edit View Tools Download Yoice Recognition Help Be x Eh OB 4 gt gt gt gt gt Position Lenath A Select the dictation file ET Select the desired dictation file to GH Folder A process with voice recognition from E rover a the Dictation List View Brose CR Folder F f Start of voice recognition aon Click the 1 icon teen The voice recognition software 3 Docments window appears and voice recognition Device Manager A i A A 4 amp V starts T Noise Canceling Function Check Use Noise Cancel in the Voice Recognition menu to output voice using the noise canceling function to the voice recognition software Download Tray Folder A DS330001 dss Download imately Help Start Voice Recognition m sih Voice Recognition Range gt Check the voice recognition software operating manual ion for voice recognition functions such as modifying converted Automatic Playback l characters Show Progress Notes on Recording For Voice Recognition When recording voice to be processed with voice recognition set up your DSS recorder as follows to improve recognition accuracy e Set the microphone sensitivity to DICT P 27 e Set the recording mode to SP P 28
49. his may cause Do not fire overheating electric disassemble shock or injury A Warning Do not use the batteries if you S find something wrong with them such as deformity or leakage This may cause explosion or overheating e Do not insert metal wires or similar objects This may cause fire overheating or electric shock S a A Caution S e If charging is not completed if e Keep out of the reach of children Do not let children use this product without adult supervision the charging indicator is not turned off after 3 hours plug the power supply cord out Contact the store of purchase or Olympus Service Station for repair since it may be a malfunction Be sure to charge batteries within the temperature range of 0 C 40 C 32 F 104 F If not there may be explosion fire leakage or damage to batteries 0 Do not put anything heavy on the charger or leave it in an unstable position or in a humid place This may cause explosion fire leakage overheating electric shock or injury Do not touch the charger for too long when using it This may cause a serious low temperature burn O If charging does not finish or if the charge indicator light does not go off after three hours the charger may break If this occurs disconnect the power plug and consult your nearest Olympus dealer or customer support center 0 e Do not use or store the charger in on an unstable place
50. into the two files in DSS Player Select the folder amp Dictation Module Download Tray Folder A DS332290 DSS Select the folder containing the file to be split Fie Edt ew Tools Download Voice Recognition Help from the Dictation Folder Window Dee KX BER HO VY D ae es a i 0 b 2 00 00 Select the voice files Select one file to split from the Voice File List Box 0 00 0 05 amp Dictation Folder 2 Download Tray A Folder A Foes D53322 2 055 D53300 FA Falda N nS DS33229 3 D55 D53300 1 2 Select Split from the Edit menu Dictation Module Download Tray Folder A The setting dialog of the file to be split will be displayed File 21 View Tools Download Voice Recognition Cut Ctrl x d Copy Ctrl C Qs ga Select All Ctri A Pr gt Delete Ctrl D Move to Folder 10 05 EG Fie name 05332290 D5332291 1 co Input file name File name before splitting Output file name File name after splitting gt Playback Stop button The display will change whenever the button is pressed J Set the split position Press the button to playback the file and press the button in the position to be divided Also the playback slider position in the time axis shows the current playback position and also shows the split position slide the playback slider to the right or left which enables Spli
51. ixels or more 256 colors or more colors or more USB port One or more free ports USP port one a AR irge ports Audio I O Earphone output or speakers Audio I O Microphone input and terminals terminals earphone output or speaker Notes e Do not use the recorder as a USB Microphone Speaker on Windows 98 as computer operation may become unstable Use only with Windows 98SE or later versions of the OS e To use the voice recognition function with the recorder use Windows 98SE or later versions of the OS P 68 69 e Macintosh version does not support voice recognition software 5 alemyos 1aAe q SSA Bulyyeysu 52 Installing DSS Player Software Before you connect your recorder to your PC you must first install the DSS Player software Make sure to exit all running applications eject the floppy disk if you are using one and logon as administrator if you are running Windows 2000 XP Professional only or Mac OS X on the network Insert Olympus DSS Player CD into the CD ROM drive The installation program will start automatically If the installation program does not start automatically browse your CD ROM drive and execute setup exe The installation Language Selection dialog box appears Select the desired language Register user information Enter your name company name and license ID number serial number The license ID number is printed on the license ID card included inside the recorder packa
52. le Name Author Work Type Created Date The illustration shows that one dictation IEJ Oss 30 file is selected x t D5330003 dss D53300 t 12 24 2003 6 29 6l Download the dictation file h From the Download menu click Download Selected Files Download complete amp Do not disconnect the USB cable while the record play indicator lamp on the recorder is flashing Disconnecting the USB cable when the recorder indicator lamp is flashing will result in data loss or corruption You can change the download destination folder by changing the folder properties in the Download Tray Right click the folder and make the necessary changes under Properties To change the download options and filename format check the Tools menu Options 1 p109 4 ay WO Saji4 UOLIA peojuMOG Notes Dictation Module DS 3300 D 3300 Fie Edit View Tools taserl voice Recognition Help Download Folder A Download Folder B xj Download Folder C m Length Download Folder D o E cooo J a Download Folder E Download Folder F Download Folder G DAME WorkType Created Date adVra Download All Ctrl Shift M Edit amp Upload Templates Ctrl T OB FolderE Create amp Send Job Data CR Folder F Sot Recorder Menu Downloading l to Folder 4 D5330002 dss l J Cancel Remaining 3539 K bytes NEVER remove the card or disconnect the USB cable while the record play indicator la
53. le lock feature is very useful to protect important data from accidental erase Locked files are never erased except when the card is formatted P 47 Select the file you want to LOCK press and hold the FOLDER MENU button for 1 second or longer The menu appears P 37 Press the FF or REW button until co LOCK in SUB MENU flashes on the display SUB MENU Press the REC button The file locking setup process begins 1907 sella Burjo07 es Press the FF or REW button to Ey i wee choose between ON and OFF laveit 2 ON Locks the file and prevents it from FOLDERA being edited or erased OFF Unlocks the file and allows it to be edited or erased Erase lock indicator Press the REC button to select the option Press the FOLDER MENU button to close the menu Notes e You cannot append overwrite or insert recordings into locked files P 23 e You cannot set index marks in locked files P 40 39 Index Marks Index marks can be placed in a file during recording or playback to provide a quick and easy to identify important sections in the file Setting an Index Mark Press the INDEX button during recording or playback to set an index Me al mark AUTHOR A An index number appears on the display syle xepul es Hold the FF or REW bution while playing a file The recorder stops for 1 second when it reaches the index mark
54. lympus com For customers in North and South America Declaration of Conformity Model Number DS 3300 Trade Name DIGITAL VOICE RECORDER Responsible Party OLYMPUS AMERICA INC Address 2 Corporate Center Drive PO BOX 9058 Melville NY 11747 9058 U S A Telephone Number 800 622 6372 This device Complies with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation T Tested To Comply With FCC Standards FOR HOME OR OFFICE USE Canadian RFI This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus as set out in the Radio Interference Regulations of the Canadian Department of Communications Cet appareil num rique ne d passe pas les limites de Cat gorie B pour les missions de bruit radio manant d appareils num riques tel que pr vu dans les R glements sur I Interf rence Radio du D partement Canadien des Communications For customers in Europe CE mark indicates that this product complies with the European requirements for safety health environment and customer protection electrical and electronic equipment in the EU countries Please use for the disposal of these types of equipment with the available return and collection systems EE Applicable Product
55. mp is flashing If you do the data on the card will get destroyed e Depending on the size of the dictation file and your PC it may take some time to download the files e The downloaded files will be stored in the download tray folder that corresponds to the folder in the recorder Example A dictation file downloaded from Folder A will be stored in download tray A on your PC e If a dictation file already exists on your PC with the same name date and time recorded the new file will 62 not be downloaded Playing a Dictation File Select the folder Select the folder where the dictation file resides 4 Pi Select the dictation file a m gt gt gt Ei Select the dictation file to play from i the Dictation List View 7 Play the dictation file E DownMatray t Fen E r Click the play button in the a E AREG mie Playback Control Bar or double click LH Folder 6 the file nee Other playback control bar such as Rewind Fast Forward Stop Speed Control Volume Control Time Axis and Index Skip are also available on the Playback Control Bar The DSS Player can playback voice through the recorder speaker The recorder must be connected to the PC and the USB Audio feature must be enabled on the recorder See USB Microphone USB Speaker P 76 File Name Format File names are assigned in the following manner DS33 0001 dss Extension File number A serial number automatically assign
56. nd something wrong with them such as leakage color change or deformity e Unplug the charger if the charging is still incomplete after the specified time it should take e Should any battery liquid get on skin or clothing promptly wash it off with clean water e Keep batteries away from fire A Caution BR402 rechargeable batteries are exclusively for use with Olympus digital voice recorder DS 3300 Do not use them in combination with other equipment e Do not subject batteries to strong shocks e Do not use with other types of batteries or with batteries that have different voltages or brand names e When using more than two batteries charge them at the same time e When using new batteries or batteries which have not been used for a long time be sure to recharge them even if they were only used for a short period of time Battery Charger Cradle A Danger e Donotattemptto use this charger S with anything other than Olympus Ni MH batteries Using it in combination with other batteries may cause fire explosion leakage or overheating Do not put the charger in water S Using it when wet or in a humid area such as a bathroom may cause fire overheating or electric shock Do not use the charger with S batteries that have been inserted with their and terminals reversed This may cause fire explosion leakage overheating or damage to batteries Never modify or disassemble the charger T
57. ng mode can choose between SP standard recording and LP long term recording Press and hold the FOLDER MENU button for 1 second or longer REC MODE will be displayed on the Moan Mie SENSE screen P 37 Press the REC button The recording mode setup process begins Press the FF or REW button to choose between SP and LP Press the REC button to select the option Press the FOLDER MENU button to close the menu adaon 334 Sepo Bulpsooay ns Note Choose SP mode for recording meetings or lectures with crisp clarity 28 Using the Variable Control Voice Actuator VCVA When the microphone senses that sounds have reached a preset actuation volume level the built in Variable Control Voice Actuator VCVA starts recording automatically and stops when the volume drops below the actuation level The VCVA feature helps extending recording time and conserves the memory by turning off recording during silent periods This helps make the playback with no lulls or dead space more efficient and convenient Set the VCVA in the menu to ON P 37 38 Press the REC button to start recording GS When the sound volume is lower than the preset Ky E actuation sound level recording automatically stops after AUTHOR A 1 second approximately and STANDBY flashes on the display The record play indicator lamp glows when LECCE recording starts and flashes when recording pauses Adjust
58. ns 110 2 x 50 0 x 17 2 mm without protrusions Weight 101g Including alkaline batteries Specifications and design are subject to change without notice Battery life is measured by Olympus It varies greatly according to the type of batteries used and the conditions of use Technical Assistance and Support DS 3300 is part of the Olympus Professional Dictation System Your dealer is trained to troubleshoot and fix many common problems that you may be having with this system If you encounter problems using your DS 3300 we recommend that you contact your Olympus Professional Dealer that sold you the system If your dealer cannot fix your problem please call our technical hotline number or send an E mail For customers in the U S and Canada Phone 1 888 553 4448 E mail distec olympus com For customers in Europe E mail dss support olympus europa com woddns pue aourjsissy jeouyseL k 93 OLYMPUS OLYMPUS IMAGING CORP Shinjuku Monolith 3 1 Nishi Shinjuku 2 chome Shinjuku ku Tokyo 163 0914 Japan Tel 03 3340 2111 OLYMPUS IMAGING AMERICA INC Two Corporate Center Drive PO BOX 9058 Melville NY 11747 9058 U S A Tel 1 800 622 6372 OLYMPUS IMAGING EUROPA GMBH Premises Goods delivery Wendenstrasse 14 18 20097 Hamburg Germany Tel 040 237730 Letters Postfach 10 49 08 20034 Hamburg Germany OLYMPUS UK LTD 2 8 Honduras Street London EC1Y OTX United Kingdom Tel 020 7253 2772 hitp www o
59. o according to the instructions on completed For OS 9 x users proceed to step 4 v thescreen Delete the Driver file E Delete the following files in the following location amp System folder Function Enhancement 8 DSS 10USB Driver DSS 10USB Shim a DSS 1USB Driver DSS 1USB Shim DSS FSUSB Driver DSS FSUSB Shim DSS USB Driver DSS USB Shim Delete the Help file Delete the DSS Player for Mac Help OS9 x DSS Player Help OS X file in the following location System folder Help Note Uninstallation does not erase the stored dictation files 53 djaH uyuo Buisn 54 Using Online Help For information on the DSS Player usage and features refer to the online Help To start online Help e Click the start button then select All Programs Olympus DSS Player Dictation Help Help Topics Olympus DSS Player Pro Help Dictation Mod P 3 Contents Index Find e While DSS Player is running select the Help menu Click a topic and then click Display Or click another tab such as Index Contents Welcome to Olympus DSS Player Pro a X r D Let s Get Started e While DSS Player is running press F1 on the keyboard DSS Player Pro Guided Tour Commands Other Features 05 3300 Specific Items Trouble Shooting e While DSS Player is running select DSS Player for Mac e0e DSS Player Help Help OS 9 x DSS Player Help OS X from the Help
60. omers in Germany i Olympus has a contract with the GRS Joint shies debe nue Battery Disposal Association in Germany to inleveren als KCA ensure environmentally friendly disposal Turning ON the Recorder With the battery charged in the recorder and the card inserted properly the recorder is ready to work While the power switch on the back of the recorder is in the OFF position none of the buttons or switch on the recorder will be active Slide the power switch to the ON position to activate the recorder Power Save Mode When the recorder is ON but not in use for 10 minutes by default it will switch to power save mode automatically To reactivate the recorder again press any of the buttons on the recorder Spo ees 1 MOd 1 p10994 y NO ulun 17 e1qewwes6o1g uong NOLSND sw ay uondo 131e q 18 Dealer Option Items Some additional options can be set by your Olympus Professional Dealer These additional and customisable options are as follows Setting for beep sound Setting for NEW button operation Setting for REC button operation Setting for Splash screen Adding removing of user defined fields Switching the display languages Changing the number of folders Assigning functionality to CUSTOM button Assigning functionality to the foot switch Setting time for Power save mode Setting to lock the file automatically on completion of recording
61. on a locked filed P 39 ane AUTHOR A Ca DRO a AUTHOR A 00M00S LENGTH 27M58S HA A NEW FILE REMA I N _ 2H33M12S a 2H33M12S s 7 Old BUMS eyeq gor Bum s 44 fis Setting Job Data To operate the AUTHOR ID setting when turn on the recorder the recorder needs to be additionally set to the dealer option item beforehand Every file recorded on the recorder will include the Author ID and Work Type as part of its header information To create multiple Author IDs and Work Types on the recorder use the bundled DSS Player software to create and upload a Job Data list list of Author IDs and Work Types to the recorder By default the Author ID is set to DS3300 Setting an Author ID Turn ON the recorder When more than one Author ID exist on the recorder the ID list will be displayed Press the FF or REW button to select the Author ID that you want to assign to the recorder from the ID list Press the REC button to set the ID All recordings made by the author during the session will include the set ID as part of the header information AUTHOR A AUTHOR B AUTHOR C AUTHOR D ID List gt D1 gt mo Setting a Work Type Press the NEW button while in STOP mode When more than one Work Type ID exist on the recorder the Work Type ID list will display Press the FF or REW button to highlight a Work Type f
62. or USB port of your PC for hands free transcription convenience USB Reader Writer MAUSB 10 Dual Slot xD Picture Card amp SmartMedia Allows data to be transferred to and from a PC USB Reader Writer MAUSB 300 xD Picture Card Allows data to be transferred to and from a PC PC Card adapter MAPC 10 xD Picture Card SmartMedia Allows data to be transferred to and from a PC that has a PC card slot Connecting cord KA333 Use to connect the microphone jack of this unit to a radio or other sound source jeuondo s oss s y 9 suoleoyioeds 92 Specifications Recording format DSS Digital Speech Standard Recording media xD Picture Card 16 to 512 MB Input level 70 dBv Sampling frequency SP mode 12 kHz LP mode 8 kHz Overall frequency response SP mode 300 to 5 000 Hz LP mode 300 to 3 000 Hz Recording time 32 MB Card SP mode 5 hours 13 minutes LP mode 11 hours Alkaline battery life Recording Approx 20 hours Playback Approx 12 hours Ni MH Rechargeable Battery life Recording Approx 15 hours Playback Approx 10 hours Speaker Built in 028 mm round dynamic speaker MIC EAR jack 93 5 mm mini jack impedance MIC 2 KQ EAR 8 Q or more Maximum working output 3 V DC 220 mW or more 8 speaker Input power requirement Rated voltage 3 V Batteries Ni MH Rechargeable Battery Pack BR402 or Two AAA batteries LRO3 or R03 or Two Ni MH rechargeable batteries BR401 External dimensio
63. r all the way in Otherwise the recorder may not operate properly Connecting to Your PC Using the Cradle Insert end A of the USB cable to your PC s USB port or USB hub Connect end b of the USB cable to the cradle Turn ON the recorder then set the recorder in the cradle If REMOTE is displayed on recorder it indicates proper connection 9 e f 5 oy O e 5 lt e lt lt uv O Notes e Never touch the contact points at the bottom of the cradle as that may cause bad connection e With a PC connected the recorder cannot be operated with the foot switch RS25 26 When connecting the recorder to a PC via the cradle remove the foot switch 57 Running DSS Player By default connecting the recorder to your PC will start the application automatically Disabling automatic start Right click the Device Detector icon in the System Tray in the lower right hand corner of the screen then select Settings startup application Click DSS Player Pro The check mark on DSS Player Pro disappears Manual start Administrator Internet Documents Egoe wi 2 My Recent Documents gt Dictation Module EEA WP rv ooer Q Windows Movie Maka Tour windowsxp f Start Windows W Windows Catalog Windows Update Click the start button then select All aga Programs All program menu will be displayed Select Olympus DSS Pla
64. rom the Work Type ID list Press the REC button to select the Work Type All recordings made with the new Work Type ID will have the new Work Type as part of the header information RTYP WORKTYPE B WORKTYPE C WORKTYPE D Type List L T T ega qor umes l 45 way uondo Bumes es 46 Setting Option Item Press the NEW button while in STOP mode When programmed into the recorder the Option Item ID displays Use the alphanumeric characters set displayed to set the Option Item ID Characters that can be entered are from 0 to 9 from A to Z and _ Entering method Press the FF REW button Navigate through the character set Press the REC button Enter the highlighted character and go on to the next character Press and hold the REC button Finish entering ID Press the ERASE button Erase the characters being entered If multiple Option Items are programmed into the recorder each Option Item ID is entered in the same way described above When entering the final ID is done the recorder switches to NEW mode e Each Option Item ID field can accept up to 20 characters maximum e If more than one Work Type ID exist on the recorder the Option Item ID displays after determining the The recorder can be programmed with additional user defined fields called Option Items Eaa PATTENT NO 34567899AB Formatting the Card FORMAT Cards that have been used on non
65. ry structure of the DSS WAVE Windows only and AIFF Macintosh only format files stored on your PC s hard disk Device Tree View Displays the directory structure of the folders in the recorder Dictation List View Displays the dictation files in the folder selected in and Download Dictation Files from the Recorder There are 3 download options to transfer dictation files from the recorder to the PC e Download Selected Files Download one or several dictation files to your PC e Download Folder X X is any of the seven folders A to G Download all the dictation files in one folder e Download All Download all the dictation files stored on the recorder to your PC The following is an explanation of Download Selected Files For explanations of Download Folders and Download All refer to Online Help Select the folder From the Device Tree View select the folder that gt E pata 053300 contains the dictation file you would like to download P a The illustration shows that Folder A is selected a Sarai BB Folder D LE Folder E CP Folder F Cg Folder G A Total of 3 messages Select the dictation file ear Select the dictation file you would like to a Raea is download from the Dictation List View To u select more than one file hold either the 1 p109 4 y WO1 Saji4 UO e 9Ig peojuMOG Ctrl or Shift key and select desired files Fi
66. scharge while they are not in use Be sure to charge them regularly before use Battery life Charging and discharging are possible for approximately 500 times depending on usage Operating temperature Batteries are chemical products Battery efficiency may change even when operating within the recommended temperature range but this is not a malfunction Recommended temperature range for use Discharging when using appliance 0 C 50 C 32 F 122 F Charging 0 C 40 C 32 F 104 F Storage 20 C 30 C 4 F 86 F Using the batteries outside the above temperature range may result in declining efficiency and shorter battery life In order to prevent battery leakage or rust remove the batteries from the products when you will not be using them for a long time and store them separately Notes This charger is designed to fully charge batteries regardless of their energy level However for best results when charging newly purchased batteries or batteries that have not been used for a long time more than one month It is recommended to fully charge the batteries then discharge them Repeat two or three times e When you dispose dead batteries always observe the laws and regulations regarding the disposing of such items If Ni MH rechargeable batteries are not fully discharged protect against short circuiting e g by taping the contacts before disposing AD Batterij niet For cust
67. setting Select ON enabled or OFF disabled Backlight setting Select ON enabled or OFF BACKLIGHT disabled CONTRAST USB CHARG Time Date setting Hour minute year month TIME amp DATE and day P 19 4st nua Press the FF button or REW button 1 Press the REC button Notes e If you press the STOP button or FOLDER MENU button during a menu setup operation the recorder will stop and apply the items that were set to that point e The recorder will stop if you leave it idle for 3 minutes during a menu setup operation when a selected item is not applied e You can set the time and date on the recorder from your PC using DSS Player software P 50 37 Learning to Use the Menu To navigate through the different options in the MENU use the MENU List flow chart P 37 and the following steps to modify or change any settings nus y sn 0 ujue es 38 Press and hold the FOLDER MENU button for 1 second or longer The menu appears 1 P 37 Press the FF or REW button to highlight a menu item you want to modify change Press the REC button to select that menu item The possible options for the menu item will be in view Press the FF or REW button to highlight an option or setting Press the REC button The highlighted option will be selected and the new setting saved Press the FOLDER MENU button to close the menu Locking Files LOCK The fi
68. stalled when Microsoft Exchange Client or Microsoft Outlook is installed Microsoft Outlook is included in the Microsoft Office Installing MAPI Subsystem Installing Microsoft Outlook 98 Start the Setup program for Outlook 98 When the following window appears select Other Mail Applications and click the Next button When the following window appears select Corporate or Workgroup and click the Next button Follow the instructions on screen Installing Microsoft Outlook 2000 After installing Outlook 2000 start the program When the following window appears click the Next button Select Corporate or Workgroup and click the Next button A dialog box for setting up Microsoft Outlook appears This is the wizard for creating a profile For information on creating a profile check step 3 in the Activating Send Mail Function P 82 Installing Microsoft Outlook XP 2003 After installing Outlook XP double click the Mail icon in the Control Panel and then click the Show Profiles button 1G Outlook 2000 Startup 00 through the process of configu Outlook 2000 Startup ing Outlook 2000 Welkome ta the Outlook 2000 Startup wizard which wil guide you 63 Cutlook 2000 Startup ct anly to ore oF mors internat Servers using Internet stars jal dalvery POP3 SMTP or IMAP E m
69. such as a television set etc If it falls it may cause injury or break S AC Adapter A Danger e Be sure to use the charger with Oo the proper voltage AC 100 240 V Using it with other voltage levels may cause fire explosion overheating electric shock or injury e For safety be sure to unplug the e charger from the outlet before performing maintenance or Unplug from A M poweroutlet Cleaning Also never plug in or disconnect the power plug with a wet hand This may cause electric shock or injury A Warning e Do not attempt to disassemble repair or modify the AC adapter in any way e Keep foreign objects including water metal or flammable substances from getting inside the product 7 e Do not moisten the AC adapter or touch it with a wet hand e Do not use the AC adapter in the vicinity of flammable gas including gasoline benzine and lacquer thinner In case e the internal parts of the AC adapter are exposed because it has been dropped or otherwise damaged e the AC adapter is dropped in water or if water metal flammable substances or other foreign objects get inside it e you notice anything unusual when using the AC adapter such as abnormal noise heat smoke or a burning odor do not touch any of the exposed parts immediately disconnect the power supply plug from the power outlet and call your dealer or local Olympus representative for servicing Continued us
70. the Start Stop Actuation Level Press the FOLDER MENU button during recording The VCVA level screen is displayed Press the FF or REW button to adjust the 37 WADA JOVENJOY 39104 101 U09 a qele 94 Buisy actuation level ane The VCVA level can be set to any of 15 different AUTHOR A sis AH25M01S values The higher the value is the more sensitive E peia the recorder can react to sounds At the highest value even the faintest sound will activate recording The VCVA actuation level can be adjusted according to the ambient background noise Start level varies according to the sound volume being recorded Level meter moves to the right left according to the set level Notes e The start stop actuation level also varies depending on the selected microphone sensitivity mode P 27 e To ensure successful recordings prior testing and adjustment of the start stop actuation level is recommended 29 40 U0W Bulpsooay Bulpsooey 99 j spuey N Hands free Recording The recorder can be used as a hands free recording device To setup the recorder for hands free operation connect the optional Olympus foot switch RS25 26 to the back of the cradle and place the recorder in the cradle as shown in the diagram below The default settings of the foot switch functions are as follow Default settings Switch Press Press and hold Release FF NEW LISTEN REC STOP REW REV PLAY
71. tination dialog box appears Name FTPAddess Logi Audi fles Ilder Click the To button 4 The FTP Profiles dialog box appears A Select a profile from the list FOSIE 0 One profile can be selected Click the OK 3 Sa AT button to finish If the correct profile does not exist select the E mail FTP tab in the Option dialog box and add the profile file for the FTP connection saji4q u wn oq BulAje9ey Sa i4 uone Bulpues 84 Setting the Document File Retrieve Function From the Tools menu select Options then click the Receive tab in the Option dialog box Check the Use collect back documents functions check box Select a protocol to be used for receiving a document file If the transmission profile setting is not configured configure the setting in reference to P 77 Register the format of a document file to receive When using E mail to receive a document file the application software receives the attached file if it is in the registered file format When using FTP to receive a document file the application software receives the attached file stored in the folder of destination server if it is in the registered file format Option amp General Download E mail FTP Send Receive Backup Folders With this function enabled the application will automatically collect back the transcribed document and link the document to original dictation Use collect back documents
72. tion P 47 e Never use any card in the recorder unless it has been formatted on this unit or on a CAMEDIA series Olympus digital camera P 47 p429 e Buno fg pue Bulsesu 21 pies e Bunoafg pue Buljsesu 22 Ejecting a Card Make sure the recorder is STOP mode Slide the card cover lock in the direction indicated by the arrow The card cover is unlocked and the message CARD COVER IS OPEN appears on the display The power is switched off automatically Push the card inward to unlock it and let it eject partially The card is visibly out of the slot and can be removed safely Hold the card straight and pull it out Note Releasing your finger quickly after pushing the card inward may cause it to eject forcefully out of the slot Recording By default the recorder has five folders ZN l f and you can select folder by pressing the FOLDER MENU button These five folders can be selectively used to distinguish the kind of recording for example Folder PN might be used to store private information while Folder might be dedicated to holding business information You can use your DSS player to change a folder name 1 P 67 Up to 199 messages can be recorded per folder All recordings made in any of the folders will be in Digital Speech Standard DSS format By default the RECORD function is configured to record at the current position overwrite However that can be
73. tion Folder Download Tra SA Folder A Upload ries CB Edit amp ad Templates Ctrl T Create if Send Job Data Set Recfrder Menu D5330001 dss D53300 D5330002 s 053300 7 t 05330003 ss D53300 NEVER remove the card or disconnect the USB cable while the record play indicator lamp is flashing If you do the data on the card will get destroyed Direct Recording Editing on PC You can easily record on the PC directly using the recorder and the DSS Player While the recorder is connected to the PC with the USB cable the Remote Dictation window in the DSS Player allows you to create a new recording or edit an existing recording The recorder will act as a sophisticated microphone with the buttons controlling the recording or editing process See the Online Help for details 2 Remote Edit FolderA DS330002 1 dss DE aan Remote Edi Fie Edt Tools Help v New index GZ Delete index c gt Erase Range gza Erase Lf End cea veoonw wv Position Length Priority ss Position Length a Work Type Quality z iam Z insert Recordin i Sens ej aju gt prj pri com a ee a a a a ui J a a vo Recording a new file Editing existing files From the DSS Player main window From the DSS Player main click the File menu then select window select the file you want New File or click the icon to edit from the Dictation List View Remote Dictation window
74. ts a file Enter the split file name and split positon Input file name Recording time D 332290 D5S 0 00 11 Output file name 0S332290_A DSS First half Last half ps332290_B DSS 0 00 07 Split position afol Playback slider 0 00 11 Split position Time axis Shows the current playback position and split position moving to the position to be split Input File Names A The file name is created automatically after splitting and also it enables input optionally Press the Split button The splitting of the file will complete and the file name designated in procedure 5 will be saved Note The Splitting Files function is not available for the OS 9 x s ll4 Bum ids le 15 Jeyeeads gSn euoydoisiW ASN 76 USB Microphone USB Speaker The recorder can be used as a USB speaker or microphone when connected to a PC If you use the recorder as a USB speaker you can output voice through the recorder instead of using the PC speaker When used as a microphone you can record voice on your PC using you favorite application Click the g icon in the toolbar to change the recorder to Audio device CD osx From the Tools menu select Change to audio device Notes e USB audio function cannot be used with Windows 98 or Mac OS 9 x The USB audio function is available only with Windows 98SE and
75. ts or other users e Automatic retrieval of typed documents via e mail or FTP linking the document to the recording e Allows you to manage and change settings on your recorder e Allows you to play and edit recordings on your PC e When used with the recorder connected to a PC direct recording on the PC is possible 4 Precautions on using the recorder connected to a PC alemyos 13 ejd SSA 50 When you are downloading a file from the recorder or uploading a file to the recorder do not remove the USB cable even if the screen is indicating you can Data is still being transferred while the record play indicator lamp is blinking When removing the USB cable be sure to follow the description in P 56 If the USB cable is removed before the drive is stopped data may not be successfully transferred On a PC do not format the drive of the recorder Initialization is not successfully achieved on a PC For initialization follow the instructions in the menu screen of the recorder P 37 Folder directory names displayed by file management tools such as Explorer attached to Microsoft Windows and Finder attached to Mac OS are different from the folder names settable with the recorder or DSS player If folders or files stored on the recorder are moved or renamed by using a file management tool such as Explorer or Finder the order of files may be changed or files may become unrecognizable Data can
76. tteries P 13 15 FILE Erase locked Attempt to delete a locked Unlock the file s P 39 IS LOCKED file INDEX FULL Index full The file is full of index marks Erase index marks that are no maximum of 16 marks longer required P 40 FOLDER FULL Folder full The folder is full of files Erase unnecessary files P 33 MEMORY ERROR maximum of 199 files Maximum number Incompatible card The destination folder already has the maximum number of files 199 An incompatible card was inserted Erase unnecessary files P 33 Insert a compatible card MEMORY FULL Zero remaining memory The card has no remaining memory Erase files that are no longer required or insert another card FORMAT Formatting error There was an error while Reformat the card P 47 ERROR formatting the card SYSTEM System error System error detected inthe This is a malfunction Contact ERROR recorder the place of purchase or Olympus Service Center for repair INSERT CARD No card There is no card inserted Insert a card P 21 CARD COVER Card cover is The card cover is not closed Close the card cover securely IS OPEN opened until it click 1s P 21 s17 obessoy wey 89 Bunooys jqnoIL 90 Troubleshooting Symptom Nothing appears on the display Won t start Unable to record Probable cause The batteries are not loaded properly Action Verify polarity is
77. ty Close the battery cover completely The battery needs to be charged when you use the recorder for the first time after purchase P 15 Recharging battery The battery indicator on the display changes as the battery loose power COA gt wu gt d x gt q When appears on the display charge the battery as soon as possible When the battery is too weak the recorder shuts down and BATTERY LOW appears on the display Notes e The Olympus Ni MH Rechargeable Battery Pack BR402 is sold separately e Removing the battery pack while the recorder is in use may corrupt the file If you are recording into a file and the battery run out you will lose your currently recorded file since the file header will not be written It is crucial to charge the battery once you see only one hash mark in the battery icon e Remove the battery pack if you are not going to use the recorder for an extended period of time Charging Battery You can charge the Ni MH Rechargeable Battery Pack BR402 in the recorder when you set the recorder in the cradle The battery is usually shipped partially charged You need to charge the battery before first use A511 D 7AC Optional Connect the optional AC adapter A511 D 7AC or USB cable to the cradle For connection procedures see P 57 When using the adapter for charging connect the power plug to the charger s AC connector AC adapter con BA
78. us Authorized Dealer only General Precautions Do not leave the recorder in hot humid locations such as inside a closed automobile under direct sunlight or on the beach in the summer Do not store the recorder in places exposed to excessive moisture or dust Do not use organic solvents such as alcohol and lacquer thinner to clean the unit Do not place the recorder on top of or near electric appliances such as TVs or refrigerators Avoid recording or playing back near cellular phones or other wireless equipment as they may cause interference and noise If you experience noise move to another place or move the recorder further away from such equipment Avoid sand or dirt These can cause irreparable damage Avoid strong vibrations or shocks Do not disassemble repair or modify the unit yourself Do not operate the unit while operating a vehicle such as a bicycle motorcycle or go cart Keep the unit out of the reach of children lt Warning regarding data loss gt Recorded content in memory may be destroyed or erased by operating mistakes unit malfunction or during repair work It is recommended to back up and save important content to other media such as a computer hard disk Batteries Rechargeable Battery Pack BR402 A Danger e Do not solder lead wires or terminals directly onto a battery or modify it e Do not connect the and terminals together This may cause fire
79. wo recording modes SP Standard Playback mode or LP Long Playback mode P 28 Five folders and up to 199 files folder for a maximum of 995 recordings P 23 Built in Variable Control Voice Actuator VCVA function P 29 USB Audio Device recorder can be used as a USB microphone or USB speaker when connected to a PC P 76 Large LCD screen with backlight Multi level priority setting P 43 DSS Player software included P 50 Hands free recording function when used with the optional foot switch RS25 26 P 30 1 Available only with the optional Ni MH Rechargeable Battery Pack BR402 2 Do not use with Windows 98 as computer operation may become unstable IBM and PC AT are the trademarks or registered trademarks of International Business Machines Corporation Microsoft and Windows are registered trademarks of Microsoft Corporation Apple Macintosh iMac eMac Mac and PowerMac are trademarks or registered trademarks of Apple Computer Inc Intel and Pentium are registered trademarks of Intel Corporation Adobe and Acrobat Reader are registered trademarks of Adobe Systems Incorporated Other product and brand names mentioned herein may be the trademarks or registered trademarks of their respective owners sainyeay ule peg aunyoig qx 10 xD Picture Card The xD Picture Card is a removable recording media Compatible Cards A OLYMPUS olf The removable card can
80. y Information 0 eee 41 Setting Priority Levels eee 43 Setting Job Data 0 0 eee eeeeeeeeeeeeeeee 44 Setting Option Item seene 46 Formatting the Card FORMAT 47 HOdiau teea 49 4 Preparation Before Using DSS Player DSS Player Software ee Installing DSS Player Software Uninstalling DSS Player Software 53 Using Online Help cee eeeeeeeeeeenees 54 Connection to Your PC scce 55 Running DSS Player Window Names cccccccccceeeesessssetteeeee 5 Managing Files on Your PC Download Dictation Files from the Recorder ou 61 Playing a Dictation File 63 Upload Dictation Files to the Recorder 64 Direct Recording Editing on PC 65 Changing User ID Author ID 66 Changing a Folder Name seee 67 Editing File Comment n 67 Using Voice Recognition Software Optional 0 0 68 Joining Files Splitting Files USB Microphone USB Speaker 76 Sending Dictation Files Receiving Document Files 77 6 Using the Recorder as a Reader Writer Using the Recorder as a Reader Writer cccecceeeeeeeeees 88 7 Other Information Alarm Message List eee Troubleshooting cece eee eeeeees 90 Accessories Optional cceeeeeee 91 Specifications narines 92 Technical Assistance and Support 93 wow Safe and Proper Usage Before using your new recorder read this manu
81. yer Pro then click Dictation Module saAelq ssa Buluuny ffindows media Player indows Messenger Note If you connect the recorder before installing DSS Player the Add New Hardware Wizard dialog box will open If this happens click Cancel to exit the wizard then install the DSS Player software 58 Start your Macintosh wo 3 Connect the recorder to your PC i For cable connection instructions see Connecting to Your PC Using the USB Cable P 55 Chess Double click the DSS Player for iD R Mac OS 9 x DSS Player OS X os H folder The DSS Player for Mac folder opens Double click DSS Player Se DSS Player for Mac OS 9 x DSS Player gt Plus OS X launches saree For the OS X users The user s registration screen is displayed when first launched saAeiq ssa Buluuny Register user information OS X The user s registration screen will be displayed at the time of initial startup Please input the serial number Please see the seal attached to the CD ROM package included with the DSS Player for the serial number After the input has ended click OK to complete the registration Note The Mac version DSS Player does not have the automatic start function 59 SOWeN MOPUIM 60 Window Names Fie Edt View Tools Download Voice Recoontion Hel oe x Fb OVR O So lees oa Main screen is displayed

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