Server Management: System Administration
Contents
1. student Create a new user called Users and Groups da student profile Give SOMERSET RIA RENI LA them a display name and Manage Users f Add User 7 Manage Groups f Add Group add them to any groups Please enter user details below that the profile needs Litermame student profile access tO Also make EMail Domain Bemartoo mod ng them a member of Display Name Student Profile Domain Admins This Profile Roaming Internet Foley Filtered Internet Access hi is so that you can install Allow Personal Webpage software into the profile Enforce Password Policy e Prevent User Password Change DI Group Memberships Dornan Aden a Costui Lisa fun A ees a les laa ri AN a i sa HEFTER shew ree slerichar Now when you select the 1 di Profile Management Add User icon you should see the student profile listed as Unconfigured Profile Management In order to configure this profile you need to log into a workstation as the profile user you created a Manage mandatory profiles Default Profiles Use Delete Unconfigured student bd Update Profile Set up the desktop with all of the software icons and shortcuts that will be required for this type of user and log off This will complete the configuration of the profile Complete the process for other groups ie Teachers Smart Net 2 1 User s Manual 25 Section 4 Server Management System Administration Now when creating new2. Check All to select every notice on the current page or Clear All to deselect the check boxes Daily Notices Add all of your daily notices here Create Category Create Notice Show All Notices Your notice 50th School Anniversary has been added Search Daily Notices i Notices per page artar Search word Go First Prev Notices per page 10 20 All Next Last a Di Check All Clear All Delete Checked Showing 10 22 notes Page 1 of 3 Start Date amp I End Date Not Folder The page at http 192 168 1 55 says Jumping jacks General PX 5 9 Do you really want to delete this notice titled rm Categories C Birthdays S 2 Australian School Competition General x Showing 4 Categories C Assembly General B x General 7 notices PX C Easter camp General x Junior School 5 notices Lo x z Australi School C titi 13 03 2007 25 03 2007 G gt Senior Gchnolee elica PX Australian School Competition 2 enera Box Teachers 4 notices ox C Hopscotch 21 03 2007 11 04 2007 General DX C Harold the Giraffe 04 04 2007 04 04 2007 General x C 50th School Anniversary 02 04 2007 06 04 2007 Junior School X Cricket 02 04 2007 06 04 2007 Junior School x C Schoo Fair 02 04 2007 06 04 2007 Junior School PX Searching There are three ways you can search for a notice Firstly you can enter a few characters or a word such as giraffe The notice subject and content will be sea
3. IR SS 1 gt O Lost Property 16 04 2007 20 04 2007 General x Senior School 0 w notices gt x sports 1 notice ex Creating a Notice To create a notice click Create Notice A new box will appear at the bottom of the Daily Notices box Enter in the notice subject content select the category to be displayed in and the start and end dates If you would like the notice to show for one day select the start and end date to be the same Remember to click Save Smart Net 2 1 User s Manual 27 Section 4 Server Management System Administration Daily Notices FP Add all of your daily notices here DN Create Category Create Notice Show All Notices Search Category Search Results Junior School enter cearcn word Gol First Prev Notices per page 10 20 All Next Last Check All Clear All Delete Checked Showing 3 3 notes Page 1 of 1 Start Date gt rr leo Notice Title Start Expiry Folder C Recipe Books for Sale 19 03 2007 06 04 2007 Junior School GX Categories C Cricket 27 03 2007 30 03 2007 Junior School X Showing 4 Categories C Netball 02 04 2007 06 04 2007 Junior School X General 7 notices u X Junior School 3 notices a x Senior School 6 notices Gg x Create Notice Notice Subject Teachers 4 notices x Notice Content Category Select Folder v Start Date Expiry Date Save Modifying a Notice To modify a current notice click the modify icon The
4. Internet Policies AddfRemove Internet Policies Manage Internet Policies f Add Internet Policy Please enter details below Policy Jumiars Name Description Limited Junior Internet Access Specify the Allowed lists applicable to this group Built in Allowed Site Lists ALLOW O whitelist access to Custom Allowed Site Lists these lists ourlist only teachers The Specify the Blocked lists applicable to this group Click to select deselect lists 900 000 Public Blocked Site Lists automatically updated blocked _ te Ads Adult Aggressive Audio Video sites you Drugs Forums Gambling Hacking dont See Mail Proxy Violence Warez are divided Built in Blocked Site Lists up into these Blacklist Qroups Custom Blocked Site Lists Choose default action if 4 site does not match one of the access lists selected above Mi Block All Sites Allow All Sites Save Policy ft ee o E e To put users into this group go to Users Groups and Manage Users to modify a users Internet Policy status Internet Policy Filtered Website Access M Profile filtered Website Access Limited Junior Internet Access rsonal Webpage No Internet Access Teacher sites allowed and All blocking except Mail Accounts Password Policy Smart Net 2 1 User s Manual 10 Section 4 Server Management System Administration Internet Accounting Ta Internet Accounting allows monitoring and accounting for all Internet usage i
5. Google URL http www google co nz Please specify the full address for external sites e g Att aaa google com Description Search the web using Google Open page in the current window tab Allow this site icon to be viewable before logging in to the Intranet Image Use default image fy Mcons google gif only GIF of JPG images are accepted Images must be less than 40 EB in size Global 4dd Icon to Panel Global _ Clibrarytiles M Removing the tick from Global will allow you to officefiles make the icon available for only a specified group LI principal of users Mii E Ll students Mi teachers lt The icons display on the Smart Net intranet below the user icons and above the Daily Notices Welcome to Smart Net Smart Net User Applications Area e _ A p SE PN VI x Change Password Smart Net Webmail Multimedia Gallery My Network Files Web Calendar User Bookmarks User Web Pages My Notes Google Kidsclick Al A Google Web Search Kids Click Web Search Library Search SchoolZone MyDesktop Daily Notices Friday 28th September Show Notices Today w Smart Net 2 1 User s Manual 19 Section 4 Server Management System Administration Ticking the box to Allow this site icon to be viewable before logging in to the Intranet will place the icon on the Log In page as well Username as Our Awesome School Intranet Password L z casey cen
6. allow you to remove the intranet icons for individuals Manager or groups of users User Applications Manager Manage access to user applications Select a users name from the dropdown list then select or deselect the applicatons the user is allowed bo access lt Select Username w Or select a group name from the dropdown list then select or deselect the applications the group is allowed to access Saving application settings for the selected group will overwrite all user s settings who are members of that group Select Group gt wa Group Dated sppiication settings do not get automatically apoled when new user dcou Are created Save Application Settings Welcome to Smart N Smart het User Applicabons Area a y sl n i i is Oe hange O Smart Net O Multimedia O My Network Files O Web Calendar Password Webmail Gallery Dlucar Bookmarks Oluser Web Pages Dm Notes Intranet Control Panel Personalise your Intranet by creating links to your favourite sites Eg Google Library search etc Intranet Control Panel In the Applications Drive there is a folder of icons which has some of the more common picture icons already resized to fit the intranet lf you have your own icon ensure that it is sized appropriately and less than 40KB in size The default image if you don t have one is this Smart Net 2 1 User s Manual 18 Section 4 Server Management System Administration Create New Intranet Site Title
7. get to the Web Site Filtering O Add Remove web sites to Smart Net filtering software Add Sites f Add Website List f View amp Remove Sites Please enter details below List Name SolarSystem Description Solar System Sites for Juniors Specify whether it s an Allowed or Blocked list you re creating fe Allowed Site List users can access these sites O Blocked Site List users cannot access these sites Save List aba Web Site Filtering Add Remove web sites to Smart Net filtering software Add Sites f Add Website List View amp Remove Sites You can remove any sites from the website lists Select the website list you want to view Whitelist Domains ut google co nz x google com x Internet Policies internet and how much you can see Internet Policies Add Remove Internat Policies x Manage Internet Policies f Add Internet Policy Policy Name Filtered Noaccess Unfitered Smart Net 2 1 User s Manual Description Filtered Website Access a No Internet Access sii Unfiltered Website Access sii Section 4 Server Management System Administration The people icon will allow you to see WHO has been granted this permission Add you own Internet Policy The following example will allow students to only have access to the sites that are included in the Custom Allowed Site Lists Eg Solar System Underwater creatures etc lists that you created in the Web Site List section above Ba
8. i and security updates The update service normally runs as an automated task between midnight i and 3 00am If your server has been offline for a long period of time we advise you to check for The following fields should be used for an external proxy only e g SchoolZone specify Update Mirrors schoolzone A Update Username username amp Update Password password and must have Save Settings amp Check for Updates update 0154 to l Smart Net update service last sucessfully ran on Thursday 22nd of November 2007 enable this 10 11am service Last 70 updates applied i 0257 0256 0255 0254 0253 0252 0251 0250 0249 0248 0247 0246 0245 0244 0243 D2Z42 i D241 0240 0239 0238 show all updates Smart Login for Mac 05 with Leopard support Smart Met web interface updates Update eTrust 6 1 installation scripts Restart Proxy Services Fix invalid redirection references in Squidguard s configuration file Core updates Smart Net Service Pack 4 Smart Login 1 6 plus POF manual update Smart Net Online Documentation Update Timezone Update Core script updates Unblock Stra Mail Interface and command updates Smart Login v1 60 Update VPN functions Fix SMB profile permissions VPM Updates SMTP authentication and VPN updates Update ON
9. 0 1 ofi 939326 The information in these reports and graphs may often be an indicator that more investigation is required See Search Internet Logs Daily Statistics Hourly Statistics URLs Entry Exit Sites Users Countries Each graph is also followed up with detailed information TPA i 2345 6 7 amp 990 00 17 15 1415 16 17 18 19 20 28 22 23 24 25 26 27 28 29 90 d Smart Net 2 1 User s Manual 13 Section 4 Server Management System Administration Search Internet Logs Refine the reports here by entering information in any some or all fields The information displayed below i Bact Search Internet Logs Display traffic reports based on recent Internet usage Custom Report f Quick Usage Reports Display Options Sort By ascending Display As Date Summary View wy Search Parameters Search Internet Logs Start Date End Date Downosd Size AB 23 06 2006 23 06 2006 G at least D IP Address Username Website Full Part Search Generate Report It may take a few minutes to generate the report Lustom Internet Report Generated on Friday June 23 2006 indicates that the user visited Google The Quick Usage Reports will From Date 2006 03 01 To Date 2006 06 23 Date IP Username Downloaded 2006 05 10 12 59 34 192 168 1 98 clinton 4 98K http www google co nz 2006 05 10 13 00 43 192 160 1 995 clinton 4 92K htt awe google co nz 2006 05 10 13 11 23 192 168 1 98
10. S templates Smart Net Service Pack 3 Smart Net 2 1 User s Manual N Met 1 0257 Centos ee 15 Section 4 Server Management System Administration Assign Admin Permissions This very powerful tool will allow you to assign permission to users to access the Server Management area Assign Admin Permissions Qi 53 Assign Admin Permissions aay Assign administrative permissions to users Select the user from Select a users name from the dropdown list then select or deselect the applications they are the drop allowed to access To save changes to users permission cick the Save Permissions button down box fred w Save Permissions System Administration Check Smart Net System Administration ONLY the o gt pi areas this LA i user will be LJ Change Users and CI File Sharing Mail Aliases allowed to Passwords Groups have access E is 5 aj Pn Ll internet Ll Smart Net O Assign Admin LI pe sktop Management Update Service Permissions Management Select Save Permissions from at the top beside the username Now when the user logs on the Server Management link will be there AND General Smart Net Home The user will only see the icons that they have been granted permission for Qur Intranet Logged in as Fred Test Log Out System Administration Smart Net System Administration Administration i P Sa i Server Management ej ri 7 Users and Groups Mail Aliases Met so
11. Section 4 Server Management System Administration SECTION 4 Server Management System Administration System Administration Change password Users and Groups Add Users Group Membership File Sharing Mail Aliases Internet Management Web Site Filtering Internet Policies Internet Accounting Intranet Statistics Internet Statistics Search Internet Logs Smart Net Update Service Assign Admin Permissions Intranet Login Options User Applications Manager Intranet Control Panel Desktop Management Global Bookmarks Multimedia Gallery Mailwatch Profile Management Daily Notices My Notes Admin Smart Net 2 1 User s Manual 4 2 4 2 4 3 4 4 4 5 4 6 4 7 4 8 4 8 4 9 4 11 4 12 4 12 4 14 4 15 4 16 4 17 4 18 4 18 4 21 4 21 4 22 4 23 4 25 4 26 4 30 Section 4 Server Management System Administration There are four sections in the Server Management Area System Administration This is the one you will use most often Pe ee eee ee eee Re ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee te ee ee ee ee ee ee ee ee ee ee ee ee te ee eee ee ee ee eee ee HH HY i System Administration i Smart Net System amp dministration BR a File Sharing Mail Aliases Li 3 _ A o 29 Change Passwords Users and Groups IJ i i 5 Assign 4dmin Intranet Login User Applications Intranet Permissions Options Manager Control Fanel i a d o Multimedia Gall
12. ailWatch All email coming in through the server will pass through MailWatch MailWatch is a program for analyzing mail traffic As each message is received MailWatch records summary information about it Mail Watch Bad ContentInfected MailScanner o MailWatch sh Spam e DIS 105 098 O maw vateh sort ecelcrgo rent a O High Scoring Spam Jump to message we High Scoring MCP Messages are colour coded and any message that is classified as Bad Content infected High Spam or Spam will be identified as spam in the Subject line Delivery will be determined by the settings in Mail Filtering Configuration We ae pri Refer section 5 System Configuration lana Configuration Any message that has a bad attachment or is classified as being infected with a virus will not be delivered Mail scanner will have the message stored in quarantine If the message is genuine it can be released to the recipient from the mail scanner page bte di 23 06 06 15 05 38 ro 23 06 06 ftankheniilas elhaet CEE EEEE TT Check the to get more information on the message Received by pluto smartsom co ne Received from 24 107 175 162 Add to Whitelist Add to Blacklist The message can be added to black or white lists here or copy and paste the sender information in the Lists area and add to the Blacklist message messagesrteszz 20060626 spamykSPKJreR007216 LI Alternate Recipiant s Smart Net 2 1 Use
13. clinton 4 98K http aaa google conz 2006 05 10 13 35 09 192 168 1 98 clinton 4 98K htp awa google conz 2006 05 10 13 40 42 192 168 1 98 clinton 4 99K http www google conz 2006 05 10 13 44 22 192 168 1 98 clinton 4 95K http www google co nz 2006 05 10 13 46 05 192 168 1 93 clinton d SEK htto www doodle co nz lt First lt lt Prev Results per page 20 50 100 Next gt gt Last gt Page 1 of 1 allow you to quickly produce reports by user computer or website Found 7 matches 7 items displayed Downloads By User Report Generated on Friday June 23 2006 From Date 2006 05 01 To Date 2006 06 23 Username dinton connie kris paula rodders ee ed Au Smart Net 2 1 User s Manual 14 Amount Downloaded 10 69 MB 0 19 MB 5 58 MB 0 10 MB 0 00 MB none Ma Section 4 Server Management System Administration A Smart Net Update Service Details of the last 20 update appears in this section Smart MNet Update Updates are obtained nightly when you server checks in Genoa You can manually update the server at any time by clicking on Save Settings and Check for updates r z yX Schoolzone sites are required to enter a valid i Smart Net Software Update Service i updates now Smart Net Update Service four Smart Net server will check the Smart Net Update Service for any new packages
14. cs Search Internet Lo gs Web Site Filtering There are over 900 000 web sites automatically blocked because of objectionable content The three lists that are in the standard setup will allow you to add to the blocked list or provide access to previously blocked sites The padlock indicates that the list cannot be removed Web Site Filtering Add Sites f Add Website List f View amp Remove Sites Please enter details below Select the website lists you want to update List Name Description List Type C Blacklist Block recently found objectionable sites blocked Whitelist Overnde blacked sites allowed fe No duthentcatonm Authenticstron is not required to access these sites Anything added to these lists will be specific to your school To add a site to any of these lists just tick the list and enter the details in the box below Enter the website you want to block ar allow fon websites Update Lists rou do not nead to sp ecify the ADA or HWW pren Smart Net 2 1 User s Manual 8 Section 4 Server Management System Administration You can also create your own lists here under Add Website List z Hi L i Lists created here can be incorporated into Internet Policies and applied to different groups View amp Remove Sites All sites that you add will be specific to your school They can be viewed or removed from here Internet Policies The three default Internet Policies determine if you can
15. ernet policy that has been assigned to a user will show in the Policy field Select the Edit icon in the Manage column Smart Net 2 1 User s Manual 11 Section 4 Server Management System Administration Manage Users f Manage Groups f Add Group Global Adjustments f Settings Change Internet settings for this user below Account Settings Username Balance Low Balance Group Policy Status teacher 0 00 Block default unfiltered ka ke Apply Note If a user has a status of Low Balance they will be unable to access the Internet Apply Transactions Transaction Comment optional Amount Deposit we 0 00 Apply Transaction History Date Time Comment Amount Action Old Balance New Balance 2006 09 21 15 00 47 Current Daily Usage 0 00 Get Usage MiA 0 00 This is where you can add money to a users account make a charge or adjust the balance The transaction history will be updated daily at around midnight Internet Accounting allows group based management of all Internet accounts The accounting groups are completely separate from the user groups listed under the Users and Groups section for managing access to the server The group based management allows for global changes to be made to users Internet account settings Internet Policies and monetary transactions The status of an Internet account is determined by how much credit a user has and what the minimum amount required is to use the Internet By default if a user has less t
16. ery Mailw atch Profile Management Internet Management Tei Pn Desktop Management My Notes Admin Te Smart Net Update Service i Global Bookmarks Pee ee ee eee ee ee ee ee ee ee ee eee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee eee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee eee ee ee ee ee ee ee ee ee ee ee ew A Ad Change password If a user forgets his her password the system administrator can not work out what it is They can however change it so the user can get back in Change Passwords Change user passwords Enter Username New Password Retype Haw Password Change Password Smart Net 2 1 User s Manual 2 Change Passwords Section 4 Server Management System Administration Users and Groups Users and groups are created and managed here Users and Groups 0 Back l Users and Groups Manage Users and Groups Manage Users Add User f Manage Groups f Add Group Please select a filter from the options below 0 In the manage users screen select entries returned ALL to see a list of all the current ABCDEFGHIJIKLMNOPQRSTUVWXYZ users O 12 345 67 8 9 ALL Username Cisplay Name din Murray Murray Cameron pax myuser my user The icons pauls Paula Change password oat Change Passwords Charge wiar pasiwords mesi Enter Username shacent Hew Pat pear Parte gee Mot Piet prora Edit user details Manage Users Add User Manage Groups Add Gr
17. han the minimum amount required their account status is set to Low Balance and they will be unable to use the Internet Optionally an action of Block or Allow can be set for each Internet account to determine what action to take when a user s account status is set to Low Balance When set to Block a user will be prevented from using the Internet further until their credit meets or exceeds the minimum amount required When set to Allow a user will be allowed to continue using the Internet indefinitely Intranet Statistics i i ae a The reports in this section are based on activity within the Intranet Intranet Statistics Internet Statistics The detail in these reports are based on Internet activity Internet Statistics Smart Net 2 1 User s Manual 12 Section 4 Server Management System Administration Data is added to these reports every night Usage sunnary for pluto snartcon co nz Yisles Siter You can click on the month in blue to drill down for more info Summary by Month Daily Avg Monthly Totals Daily avg Monthly Totals lO NA Jun 2006 2006 144 12 2 11 499795 bl ord 1090 alii May 2006 695 Hi 125 4 17 930039 151 3893 12735 21569 Apr 2006 1776 1350 194 8 16 1157309 241 S824 40507 53305 Mar 2006 2889 2027 fli 11 15 1285266 343 22055 62864 89574 Feb 2006 2006 1835 1123 364 q 12 559656 131 5107 15734 25701 Totals 44932065 927 37153 3 13293
18. information will popup in a box where Create notice was Change the required information then click save Daily Notices amp Add all of your daily notices here A Create Category Create Notice Show All Notices Search Category Search Results Junior School pupi peg agli Go First Prev Notices per page 10 20 All Next Last Check All Clear All Delete Checked Showing 3 3 notes Page i of 1 Start Date gt AEA g oo Notice Title Start Expiry Folder C Recipe Books for Sale 19 03 2007 06 04 2007 Junior School OX Categories C Cricket 27 03 2007 30 03 2007 Junior Scho ModiFy Notice I Showing 4 Categories C Netball 02 04 2007 06 04 2007 Junior School X General 7 notices B x Junior School 3 notices ci X Senior School 6 notices a x Modify Notice Notice Subject Recipe Books for Sale Teachers 4 notices xX Notice Content Je have a fund raiser recipe book for sale for 15 each Some awesome recipes from local people Get your money to the office ASAP Category Junior School Start Date 19 03 2007 Expiry Date 06 04 2007 Save Deleting a Notice To delete a notice just click on the notices Delete Notice icon Confirm that you would like to delete the notice Smart Net 2 1 User s Manual 28 Section 4 Server Management System Administration To delete more than one notice at a time you can check the notices checkbox and then click Delete Checked You can also you
19. lobal Smart Net Smart Computer Systems Ltd Smart Net Resources officefiles teachers gt x Smart Met Forums An online community for Smart Net officefiles teachers Students xX Planets The Nine Planets Global Smart Net 2 1 User s Manual 21 Section 4 Server Management System Administration To add a global bookmark enter or copy the URL into the New Bookmark area New Bookmark Title Nine Planets URL https kids nineplanets arg Please specify the full address for external sites e g http Wa google com Description The Solar System Category Awesome Sites for Students w set Dates Start Date 11 08 2008 amp End Date 29 08 2008 amp Global The Set Dates feature will allow the bookmark to show for a specified period of time only Remove the tick from Global to assign the bookmark to specific groups of users Multimedia Gallery The Multimedia Gallery will automatically create an index every 15 Multimedia Gallery minutes If you can t wait then this option will allow you to update the index immediately Multimedia Gallery Update the Multimedia Gallery index foy tan r creste the index for the Multimedia Galleries if You do mot wish to wat far the autematic indexing service to run The Multimedia Gallery index information can also be removed if required Update Index Remove Index Smart Net 2 1 User s Manual 2 Section 4 Server Management System Administration M
20. n almost real time It is designed to account for all web based traffic passing through the Smart Net proxy server Internet Accounting Important Notes e Internet Accounting will only work when your Smart Net server is setup to use Smart Net as the proxy e Only web based traffic is accounted for It does not monitor or account for FTP or E mail traffic e Authentication from another server may be used however an account with the same name that is used to authenticate must exist on the Smart Net server To Activate Internet Accounting Select Settings from the Internet Accounting menu and place a tick in the first box to Enable charging for Internet traffic ee M U FM G f AddG Global anage Users anage Groups roup oba ao de a Di Adjustments Settings default Enter accounting settings below Enable charging for Internet traffic Cost per MB for Internet traffic 0 10 Minimum amount required to use the 0 00 Internet Manage Users Manage Users f Manage Groups f Add Group f Global Adjustments f Settings Please select a filter from the options below BOD EF GAHAITJIFE LEM W OP OR SB TU YY Wow oY 2 O 1 2 3 4 5 6 7 9 ALL Search Username Credit Low Balance Group Policy Status Manage teacher 0 00 Block default unfiltered Ok All users on the network will automatically default to a 0 00 balance default Group and a Policy to Block internet usage if the user goes below their Low balance of 0 00 The Int
21. nd numbers and not be a word straight out of the dictionary Prevent User Password Change is good for users that share a common username and DO NOT have internet access le Room1 This will prevent any individual in the class changing the password for everyone Allow Remote Intranet Access Removing the tick from this box will block users that have remote access from logging in Group Membership Group Memberships Dewan Agra A ltomein Guests This area is where you select the parts of the previ network that the user will have access to teacher La galere The following screenshot from the Manage oo Groups section will help you decide which groups users should belong to Group Description Manage Groups Domain Admins Hetbios Domain Administrators si Ge Domain Guests Netbios Domain Guests Users ai F Doman Users Metbios Domain Users Bi Ge Users who belong to this group are granted access galleries to the galleries share where multimedia content can S8 Ge be stored Users who belong to this group are granted access 5 G de to the library administration software pin J User Ahoa belari bo this grou 8 i L gran i a i ccess n ei ph ii pd n ppi TI be a Li la librarvfiles Lisers who belong to this group are granted access ai e Ea SMS to the School Management System i Users who belong to this group are granted access i students to both studentwrite and studentread shares KEX cere who belong to
22. oup R Please edit user details below Username student E Mail Address student smartcom oo nz Display Name Another Student Internet Policy unfiltered hi Profile Roaming tu Managed by lt Unmanaged gt al Allow Personal Webpage Enforce Password Policy Prevent User Password Change Allow Remote Intranet Access Group Memberships Smart Net 2 1 User s Manual 3 Section 4 Server Management System Administration Disable account Selecting this option is advisable when a user is to be away for some time but you expect that they will be back eg a teacher on a years leave This will lock the profile which will preventkeep any information stored on the users Home drive or their email from being accessed in their absence without deleting it Delete the accountWhen a user leaves the system advise them to copy and remove and personal data first x Deleting a user will remove all data from their Home drive and their email account This should be done regularly at least at the end of each year Add User to create a new user identity on the network Before setting up any users it is advisable to define the protocol for user names Some examples are firstname lastname firstinitial lastname firstname last initial etc do not use capitals or apostrophes Username Username will create an email E Mail Doman smart net co nz 2 Display Name address at the same time as PER E Prone Roaming w creating a user Inte
23. r es Smart Net 2 1 User s Manual 16 Section 4 Server Management System Administration Intranet Login Options This function will allow you customise the login page for your intranet select a name for your intranet and choose pictures to be displayed Intranet Login Options Intranet Login Options Configure the intranet login screen Enter your school name or another Intranet Settings title for your Intranet Title Our Awesome School Intranet school Intranet You may leave this field blank if you wish to keep the original display title of Sroart Net Intranet Any icons that are Intranet Control Panel Position P above Geckarcund Photo to to be displayed Below Background Photo on the front page can be positioned Update above or below the image you select Select an image and upload it If more than one image is uploaded then the images will be displayed on a random basis each time the page is refreshed Note the maximum file size of 3MB Upload Background Images Upload Image You may only use jpg and gif files They must be less than 3MB in file size Upload Thumbnails of all the uploaded images will be displayed here so that they can be deleted when necessary x Delete X Delete X Delete Smart Net 2 1 User s Manual 17 Section 4 Server Management System Administration User Applications Manager User Applications This function will
24. r s Manual 23 Section 4 Server Management System Administration If the message should have been delivered you can release the message here or redirect it to a more suitable recipient Various reports are also available to you under the header Reports ih i ih Message Listing Message Operations Total Messages by Date Top Mail Relays Top Viruses Virus Report Top Senders by Quantity Top Senders by Volume Top Recipients by Quantity Top Recipients by Volume Top Sender Domains by Quantity Top Sender Domains by Volume Top Recipient Domains by Quantity Top Recipient Domains by Volume SpamAssassin Score Distribution SpamAssassin Rule Hits MCP Score Distribution MCP Rule Hits Audit Log Message Listing will allow you to access mail older than the most recent 50 Smart Net 2 1 User s Manual 24 Section 4 Server Management System Administration Profile Management Profile Management is used on occasions where users are logging on to workstations with a Domain Log on Not Smart Logon A profile is created and the desktop set up with appropriate icons ie A Student Profile When creating users the Student profile can be assigned to that user Profile Management In order to create a mandatory profile that we can assign users to you must create a new user that you can log onto a workstation with In this example we will create a student profile called
25. rched for the word You are also able to search by the notice start days If you would like to see if there are any notices that start on a particular day select only the Start Date for your date search i Search If you would like to find notices that start between two dates Enter search ward co then choose both the Start and End dates 08 07 2008 amp i Gal 10 07 2008 Kia Sorting When notices are displayed you are able to sort them by clicking on their column headers When a column is sorted it will show as a darker colour than the other headers You may also choose how many notes you would like to view at one time The default is 10 notes at a time but you do have the option to view 20 or all notices at once Smart Net 2 1 User s Manual 29 Section 4 Server Management System Administration My Notes Admin vana This area works with the same principal as Daily notices except the notices show in the personal My Notes area iy hobes Adimi My Notes Admin can push notes out to individual or groups of users Smart Net 2 1 User s Manual 30
26. rnet Pohey Filtered Website Access w Managed by lt Unmanaged gt w The display name is case Allow Personal Webpage C sensitive Enforce Password Policy A Enter the user s proper name Prevent User Password Change J The default option for Profile is Roaming If you log on with a Domain log in then other profiles can be created and will show here Refer to Section 4 Profile Management for more details Internet Policy The drop down box gives you three options Filtered Internet Access Unfiltered Internet Access Mo Internet Access Filtered Internet access is the default You can create your own policies which will show here refer to Section 4 Internet Management for more details Managed by lt uUnmanaged _______JB Managed by Unmanaged gt libraryfiles The drop down box gives options for this user to officefiles have their home drive managed by another group students of users Refer Section 2 Using the Network for more details Allow Personal Webpage will put a placeholder on the intranet page with details about where to access and store the web page Smart Net 2 1 User s Manual 4 Section 4 Server Management System Administration If you choose to have the system Enforce Password Policy each time the user changes his her password a check will be done to ensure that the password is difficult To comply the password must be at least 6 characters long have a combination of upper and lower case letters a
27. rs hanhi phn Iurgi Linda ni donak jmke Add External Distribution lists can also be set up E mail Address here A distribution list set up in the mail aliases will allow the list to be used by anyone from any internet capable computer in the world not just from within the school Add Mail Alias will bring up the screen to enter a new alias Eg bot for the Board of Trustees Manage E Mail Aliases Edit E Mail Alias Tick the boxes for the users that are Enter Alias Details members of the Board of Trustees Alias Name bot w dren stor Pa elb boss All other BOT members can have their v s temple external email addresses entered one Pierre at a time in the box at the bottom Press add after each one dacia average Joe paradise net nz Add E mail 4ddress Administrator b boss s temple average Joe paradise net nz boss bigcorporation co nz Ca x janedoedxtra co nz bot Smart Net 2 1 User s Manual 7 Section 4 Server Management System Administration bot yourdomain school nz is now a valid email address Messages sent to this address will be copied and sent to every member of the distribution list Internet Management There are several icons in this area Internet Management Internet Management T Manage Internet services p y di 7 oil r Q d ER ta hi _ at te Web Sipe Filtering Internet Policies Internet Actou nting Intranet Statisties Internet Statisti
28. t Write ox Teacher Read Ei x Teacher Write G x Manage Shares Add File Share Enter Share Details Share Name Windows 9x ME chents will only see share names less than 13 characters A drive letter will need to be assigned to the share Description Read Access Write Access H Doman Admins L_ Domain Users _ Domain Guests salsery When granting a group Write Access permissions that group must also have Read Access permissions Maximum allowed User Limit Allow this number of users 10 Smart Net 2 1 User s Manual 6 Section 4 Server Management System Administration Mail Aliases A mail alias is a created email address that has end user s specified for the receipt of emails Mail Aliases There are 3 set up by default Principal Postmaster and ITContact The Postmaster alias will receive all mail that is incorrectly addressed or that is sent to users that don t exist spam ITContact is an address that the system will send reports to Manage E Mail Aliases f Add E Mail Alias n Alias Users Select the edit icon I scema Pa next to the alias postmaster sysadmin oS principal sysadmin Cier i gt Mi E Mail Ali Edit E Mail Alias Remove the tick from the sysadmin user pill iii ii il and select a valid user to receive the emails sent to this email address Enter Alias Details Alias Name principal gt sysadmin i Administrat nE vib boss david Membe
29. tc A rart et co nz ogi Smart Net 2 1 0257 CentOS PAPAROA RANGE SCHOOL TTT LUO I i i l gt ie a i amp dhe eee E Smart Net 2 1 User s Manual 20 Section 4 Server Management System Administration Desktop Management This area will allow you to put the Thunderbird Email Icon on each user s desktop PC only Desktop Management It also allows PC s to have Internet Explorer settings applied automatically Desktop Management Place a tick In the Manage Windows Desktop boxes to indicate what type 3 of Operating systems you Please make your selections below have in your Network Desktop Settings Place the Thunderbird E Mail icon on the Desktop O Windows 95 98 Place the Thunderbird E Mail icon on the Desktop Windows 2000 P Vista Internet Explorer Settings Enable Browser Proxy Settings Proxy Server Address 192 168 1 55 Port 3128 Default Homepage http Antranet smart net c0 nz Changes will take effect when a user logs in Save Changes Global Bookmarks Global Bookmarks Bookmarks added in this section can be made for ALL users or just for specific groups They show up in the User Bookmark section Global Bookmarks Internet Wi Bookmarks Global Bookmarks Educational xX Spelling help 100 most often mispelled words students OX TKI Educational Portal officetiles students Search Engines x Google Nz Google search engine G
30. this or ri a rit tas i hanes Users who belong to this group are granted access ai tas to both teacherwrite and teacherread shares Users who belong to this group can administer Web at ei de webealendar pi Calendars Users who belong to this group are granted access Gi G webfiles to the webhiles share The people icon will allow you to view the members who belong to this group and remove them from the group if they are not supposed to be there If you have need of another group create it here then see File Sharing to allocate permissions to the group Smart Net 2 1 User s Manual 5 Section 4 Server Management System Administration File Sharing Smart Net comes with a pre configured set of shares that should cater to the needs of most schools Should you wish to add an additional share then first you must create a group to add users to then add a share and specify which areas that the share will have access to File Sharing q Fi beh File Sharing Windows and Apple File Sharing i 1 i R Manage Shares Add File Share Share Name Path lbraryfiles officefiles smg studentread studentwrite teacherread teacherwrite fsmart saturn librarytiles smart saturn officehiles isman saturn sms smart saturn studentread fsmart saturn studentwrite smart saturn teacherread femart saturn teacherwrite Description Library Application ex Office Files Box SMS Applcabons G x Student Read B x Studen
31. u can change the name of a category by clicking on modify icon E Change the category name then click Update Modify Category li Senior School Update Smart Net 2 1 User s Manual 26 Section 4 Server Management System Administration Deleting a Category When deleting a category all the notices inside that category will also be deleted You will get a warning first If you want to keep the notices edit them and assign them to a different category first Once a category is deleted there is no going back http pluto smartcom co nz 9 The category test has 2 notices in it If you would like to move the notices to another category click Cancel or to delete the notices AND category click OK Cancel Viewing a Category To view all of the notices inside a category click on the Category name To view the contents of a notice click on the Notice subject Create Category Create Notice Show All Notices Search Category Search Results General Fai gici col First Prev Notices per page 10 20 All Next Last Check All Clear All Delete Checked Showing 3 3 notices Page 1 of 1 Start Date PENE p 5 Notice Subject Start Date Expiry Date Category French Lessons 16 04 2007 16 04 2007 General xX Categories O School Canteen 16 04 2007 16 04 2007 General Ex SINE VA Hot food is back Healthy options for the Winter months will be available again from the General 3 notices Ed x beginning of term 2
32. users the Profile section will give you the option Profile ROSMINI of selecting from the profiles you have internet Policy student just created Roaming Daily Notices Daily Notices show for each user when they login to the intranet area These are displayed in categories Daily Notices Users that have been assigned the rights to the Daily Notices section can create modify and delete Notices or categories here Notices can be created to display on one day only or on several consecutive days To quickly view the contents of a notice click on the Notice Subject r Daily Notices 4dd all of your daily notices here Create Category Create Notice Show All Notices four notice Junior Choir has been added STEN VEIL Search Daily Notices RECE GOI First Prev Notices per page 10 20 All Next Last i Check All Clear All Delete Checked Showing 3 3 notices Page lofi Start Date cS i End Date t M Notice Subject Start Date Expiry Date Category School Canteen 16 04 2007 16 04 2007 General xX Categories C Junior Choir 16 04 2007 16 04 2007 Junior Schoo LF Showing 4 Categories Ex General 1 notice te d Netball 16 04 2007 19 04 2007 sports o Junior School al 7 W notice E x Senior School 0 ar i notices E x sports 1 notice Bi p lt Modifying a Category Yo
Download Pdf Manuals
Related Search