EDC User Manual
Contents
1. Select rows using Shift click or ctrl click on the grey box What to do with your selections lea fax Local intranet Friday 29 February 2008 Mirvac Pty Limited Page 4 Consult EDC User Manual doc EDC re Pur MIR VAC 2 3 1 myINBOX The project Inbox displays all correspondence to and from each project team A Basic list of items is displayed with Click one on an item and you will see a preview on the right of the list Double click on an item to view in greater detail with the functions available to Print preview reply forward etc Filter bar filters include Click on any title to sort by that N column v To Ny Team M From My Team Type All Types M Open F Closed Items for last fio days to from myTeam type etc From To Type A Distribution Richard Nathan multiples TRANS 246 d for Tender 31 May 2004 To Richard Nathan lt multiple gt TRANS 245 ed for Tender 21 May 2004 Dom MeColl Andrew aaa Faul Doran multiple gt TRANS e44 ed for Tender 31 May 2004 Correspondence Richard Nathan JC Yong Al HF Tender Review 31 May 2004 list displays basic Paul Doran JC Yong Al 7 Tender Review 31 May 2004 information Matiszak Victor Sv iatochevski Iva Preview including to from subject attachments etc m Paul Doran multiple TRANS H243 ed for Review O 31 May 2004 m Richard Nathan lt multi2. File Edit wiew Favorites Tools Help 4a Back gt A A Search Gij Favorites F Media S Ey ass ae http ede mirvac com aufedc tasks main asp EDC REGISTER EDC gt Andrew Pierce Project Drawing Releases Types REGISTER myINBOX NEW CORRESPONDENCE Sets 2 1 About The Interface The EDC uses some advanced Internet interfaces such as Spread which provides the Excel like grid for various modules The Spread grid provides the ability to associate actions with individual cells multiple row selections and fast scrolling using your wheel mouse e Specific cell actions are described later in this document e Multiple selection of rows can be achieved by clicking the grey box at the far left of the row and dragging Ctrl click several cells to select specific scattered cells and click then Shift click to select blocks of rows e To scroll the grid with the wheel mouse click once anywhere in the grid to make it active then roll the wheel up or down Friday 29 February 2008 Mirvac Pty Limited Page 3 Consult EDC User Manual doc em EDC MIRVAC 2 2 The Register Projects and Collections The top half of the Register contains the primary navigation aids for the detail frame in the bottom half This is shown below First Choose the desired project from the Project list Second Choose the desired project collection The name of the project collection will depend on how the s
3. A preview of the transmittal sheet will pop up now The transmittal has been sent to the selected distribution list it is sitting in the Myinbox and it is available in the recipient s register Friday 29 February 2008 Mirvac Pty Limited Page 8 Consult EDC User Manual doc EDC 4 File Download Files can be downloaded to your local network from a transmittal or directly from the document register After making your file selection and clicking the download button the EDC will collect the drwaings and prepare a Download Package This can be found from the main Task menu under Download Requests you will be notified by email when the package Is ready for download 4 1 Downloading from a Transmittal i There are TWO options for downloading files from a transmittal First Open the Transmittal from myINBOX g EDC Review Transmittal TRANS 6 Webpage Dialog Project EDC Development 14234 From Kieran Boyle Reason For Information Date Sent 21 02 2008 12 10 52 PM Reference TRANS 6 wings Legend Distribution Linddon Poon Alan Waterman 1 Download Selected Drawings only e Select the required files from the list as shown e Click the Download button at the bottom of the window Comment _ Drawings This will create a download Print Report Do request for each drawing only Download the Transmittal as a Make ZIP Package Click the Package button at t
4. Piel Es Right click on file icon and select Save Target As 4 Transmittal_3714_1646 zip Savy A et Sets SoOChOTGUTG Friday 29 February 2008 Mirvac Pty Limited Page 10 Consult EDC User Manual doc EDC 5 My Preferences l My preferences are the user specific settings for default download location printers and notification options 6 Project Contact List i The project List is made up of Mirvac departments and company s sub contractors and consultants collaborating on a particular project Each department or company is considered a Project Team The project teams within the project group can communicate with each other through the EDC by Correspondence and Transmittals These communications are sent and received by team members and made available not only to the attentioned team member but to all project team members The contact details of each company and their staff members are entered into the EDC system At the beginning of a project the staff members are then associated with the relevant project creating the project team These companies and staff are then able to logon to the project within the EDC system and they are visible to other project teams within the project group for collaboration The Project Contact List is maintained by Mirvac Construction for sub Contractors and HPA for Consultants 7 Correspondence Search Correspondence Search is a search engine for project specific correspondence S
5. and revision rules A DWG file can be an arbitrary file name A ZIP file can be an arbitrary file name If zip file name is a valid document number and content is arbitrary file name s then zip file name is the registered name content need not be unzipped if zip file name is a valid document number and content is also valid document number s then the user should be asked what to do either o Register the zip file name content need not be unzipped o Register the contained file name s and unzip the contents If zip file name is a valid document number and content is a mixture of arbitrary file name s and valid document number s then the file should be rejected with a message explaining that it is not clear what is required If zip file name is not a valid document number it must contain only file s that are valid document numbers Friday 29 February 2008 Mirvac Pty Limited Page 7 Consult EDC User Manual doc EDC 3 1 How to transmit documents i EDC gt HPA Project Architect gt Candace Beasley Project TEST PROJ 2 x Drawing ESNS Types rea EE Building z CONSULTANTS DRAWINGS Collection Two Concrete Steel Setout pc test x Elevations Sections General Details x ses EW riter onhoid Hold Number Rev Size Vi ___Date it View STEP 1 0006 41110 17 Mar 2004 WAVERLEY PARK SLAB PLAN 0006 41600 13 Apr 2004 WAVERLEY PARK ELEVATIONS From the Document Register Select 1000 weberd 16
6. Apr 2004 SITE PLAN RIVERFRONT HOUSES Print 1003 21 Apr 2004 APARTMENT BUILDING GENERAL ARRANGEMEI the desired documents using boylek 22 Apr 2004 APARTMENT BUILDING GENERAL ARRANGEMEI EAR beasleyc 15 Apr 2004 SITE PLAN RIVERFRONT HOUSES da Shift click or Ctrl click on the grey part 16 Apr 2004 dstsdtsdf beasleyc 21 Apr 2004 APARTMENT BUILDING GENERAL ARRANGEME j beasleyc TSO 2004 dsfsadf dsaf safd sadf fdsg dsfg sdfg of the grid row Troen aain Click the Transmit button WAVERLEY PARK no 3 0 A3 27 Feb 2004 VERLEY PARK ELEVATIONS Print Grid EY 1 11 24 Mar 2004 ae Number No file exists 5555 41999 24 Mar 2004 Manual Entry 05 55555 41011 24 Mar 2004 WAVERLEY PARK GROUND FLOOR PLAN GRID ROWS FABAA 8111 2 A Mar 20Nd WAVER FY PARK LEVEL 1 FLOOR PILAN Yj Selected 4 P Total 68 Z EDC Create Transmittal Web Page Dialog From Candace Beasley Reason Date STEP 2 Selected Drawings 4 29 04 2004 Drawing Number Size Revision JEON rsora Fill in the required fields 42041011 As requested here are the drawings for lot 420 420 41012 aot Open RFI Once the transmit button has o e ORTS S been hit another interface will Owzinsky Consultant Lincolne Scott CaN Engineers Electronic po p u p E D C a uto m ati cal ly Smith Consultant Lincolne Scott Consulting Engineers Electronic Consultant Electronic makes the transm ittal sheet h Consultant IPP Consulting Pty Ltd E
7. EDC V2 0 Electronic Document Control Consultants Edition 1 BETH GUN ON saeco se siacis cc et cic we res nics E tate cease ines EE rs aE AEA 2 1 1 Login Through the NALC TING Ua cist caiactoulianctnaatarosescspcwtatedtinnstaindduietnadtncrise dite cheulinioteeatitenatmertsaataviatas 2 2 The Main Menu sissen E a ESES 3 2 1 About The INtertace cc cecccccsseccccesececeeeeeeseeseeecseseecseuseeessaueeessaeeecseseessueeeessageeessenseessseaes 3 2 2 The Register Projects And Collections cccccssscccccccsssecceeceeeseceeeceeeeceeeseseeeeesseegeeeesseunseeess 4 29 THE Document Rogister ccctracrncseeetanssy sascectnnctacdcnestanssabiesaecitertantanevideaoecincpaniaitatsdeetenbecmectentantaans 4 2 3 Uh SS O Gere ene ee eee ene ee EEEE ee eee eee ee eee ee ee ee eee ee 5 2 3 2 New G Ornesponden E isc sesssesnenetct de sedlace E ER 6 3 D cu mMment Uplod d sars aan mney ent men te a een mney ane annie aenn yop eer eann ones onan neenae 7 Sek HoW to transmit COCUINIGING 5 isc tacts rec cisnestrtacdiieistaadetatn detddladaaidinuaitead dete Dade aaas 8 4 FIS DO WNO AO seca tise sete a E EE E aE 9 4 1 Downloading from a Transmittal ccccccccccsseseeeseeseeeeseeeeesseeeeecsegeeeeseeeeeessaeeeessaneeesaaeseseseags 9 4 2 Download Requests ccseciacinccctcsctavedecsexecesesanssdescctassdadeneseccaasvecassnatceceatasetelenatenccenevacsdee acces susan 10 5 MY Proler NCE Sossio aaa R Ea aE 11 6 Prolecr contact LIST aosa eda sasuiuieenc
8. anuedeust sivaneeueaessunuviemuseserasearidorsuesvnets 11 7 Correspondence SEAN Ce sa bisediiceadecsectiesiehencesseacnaniicinrntssnsaenceneeaeasaatesmentoncnascanseteatendsascwendiinescsad 11 Before you begin Internet Explorer version 6 0 or later is recommended for access to Mirvac EDC Mirvac EDC uses some ActiveX components on some pages and these must be down loaded by Internet Explorer to function correctly On some systems the Internet Explorer security settings will stop these components from down loading To correctly configure Internet explorer for EDC refer to IE Settings help Note These security changes are applied to the address edc mirvac com au ONLY and therefore will not compromise your general web security EDC 1 Introduction The Mirvac EDC is an Internet based Document Management System created within Mirvac s corporate Web Site Being Internet based the only software requirements are Internet Explorer and an Internet Connection Secure Access to the system is provided within the scope of Mirvac s Web Site The OBJECTIVE of the system is 1 To effectively manage all Project related Drawings and Documents and their revisions in an electronic format 2 To enable controlled distribution of Drawings and Documents between HPA Mirvac Construction Consultants and Sub Contractors 3 To enable members of each Project Team HPA Mirvac Construction Consultants and Sub Contractors to communicate
9. cope or size of the project For example the project shown below is divided up into buildings Beach One Beach 2 EDC gt Andrew Pierce Project Beacon Cove Drawing Building AAC Carpark Overall a Types Discipline AB Beach 2 REGISTER myINBOX NEW CORRESPONDENCE Sets ADD Filter Now you can choose to view the Document Register or mylnbox or create New Correspondence 2 3 The Document Register The Register is the Master List of all of the documents for the project It contains detailed information about each document including description type author date created revision and other attributes depending on the document type The list on the register is always the most current list of approved documents Examples of these document types include drawings specifications sketches schedules etc Each document number can have its corresponding computer file associated with it These files are generally finalised issued PDF files but can be the original application file CAD files Excel spreadsheets Word documents PDF file type is used for issued documents as this file type locks the document Where a document number has a file associated with it the file can be electronically transferred to project team members via transmittals to enable all to view print and download Each document number has version control associated with it and each modified document version is saved in the fo
10. e HPA Document Numbering standards This includes Specifications Schedules and all drawings These documents are seen in the document register only by your company UNTIL you create a transmittal with that document to make it visible to another project team company A document must have a valid sequential revision before the EDC Document Register will accept it This is achieved by naming the document by its document number and revision inside square brackets eg A1000 01 pdf Note that any document of an incorrect name or revision will not be accepted by the Register There are a few steps to upload a document e Select the Destination Project and Collection e After you select the document s the EDC C Documents and Settings boylek Desktop 3100 A4 pdF 545KB will verify the document number and revision e The document will be copied to the Mirvac Server i 1File s 545KB Estimated Time 195ec Add Drawing s e Register the number and revision with a title and sheet size Select files to upload M 3100 A pdf OK Title description Size _ e Click the Upload button to complete the E elect All Upload upload and registration of the document s Cancel On successful upload the documents will appear in YOUR document Register To make these available to others you must create a transmittal All documents must have a valid sequential revision A PDF file must conform to the document numbering
11. everal different fields are available to refine the search for any document in the EDC system The example below shows the search criteria available in the top half and the result of that search in the lower half myWORKSPACE EDC TASKS REGISTER Correspondence Summary Report Project V2testVIC Subject E a Company l to from Type rm al Date Sent Fa m User Cit Eiirom MEMO f Ref Sort By Date Type V2testVIC Correspondence 33 Type s Al MIRVAC Wednesday 13 July 2005 Sent Ref From To Subject Closed 28 Jun 05 Al 37 Kieran Boyle Fred Smith test force cc Mirvac HPA Acme PL 28 Jun 05 Al 36 Tamara Keyes Candace Beasley TEST Mirvac HPA Mirvac HPA 27 Jun 05 Al 35 Kieran Boyle Karina Hebdige Re TEST reply as Memo Mirvac HPA Mirvac Construction 22 Jun 05 Al 34 roofus nuff nuff Tamara Keyes Fwd Fwd TEST Testing HPA Mirvac HPA Consultants 30 Mar 05 Al 33 Kieran Boyle roofus nuff nuff Fwd TEST Mirvac HPA Testing HPA Consultants 03 Mar 05 Al 32 Tamara Keyes Tamara Kayes Fwd TEST Mirvac HPA Testing HPA eee Friday 29 February 2008 Mirvac Pty Limited Page 11 Consult EDC User Manual doc
12. he bottom of the window This will create a package containing ALL the files and a text file with the transmittal details Once complete you will be notified by email when the download request is ready Tasks gt download Request Friday 29 February 2008 Mirvac Pty Limited Page 9 Consult EDC User Manual doc EDC 4 2 Download Requests i Consultants and Contractors will use a Download request to download any file from the EDC Register to their own system After choosing the desired files from the register a transmittal or from a correspondence the files are packaged from the Mirvac network to a secure area on the Internet Server From here a Download Request is created and stored until the file s are successfully downloaded from the EDC Home screen click Download Requests You can select the location to copy the file s on your own network This Download event is recorded into the history of the document Click Download Requests Select Project e recent requests will be listed Click on the desired item When the download item appears Right click opn the icon as indicated to reveal the Manual Entries Search Correspondence Document Upload 4 Search Transmittals aces below Download Requests Click Save Raget As The Register Project Contact List My Preferences Download Requests Project TESTPROJ2 E 3 requests found Description Requested
13. lectronic i i r TA Consultant Scott Wilson Irwin Johnson Engineers Electronic yo u J u st ne ed to fi in t h e Novak Consultant Lincolne Scott Consulting Engineers Electronic Bourke Consultant Pace Consulting Engineers Electronic req u i red fi e d S Be OW is a Vilhena Consultant Scott Wilson Iwin Johnson Engineers Electronic Pacs Consulting Engines echon description of the fields Mirvac Distribution Hold Ctrl to select multiples f frst ame sumame Deparment amp Sst mal Hayes Hora Nicholas Purcell Weber Hebdige Construction Sibly HPA ud Print Drawings Sets Id Print Transmittals E Package For External Users Close Window 10 20 21 12 edc Aasks modalHolder asp editscreen trans amp project D S amp dwgs 722 723 760 7118revs D E B 01 ed d Local intranet Fill in the information in the required fields of the transmittal sheet Reason there is a pull down list to chose from Comment any required notes Distribution remember that if one person within a team is sent a transmittal all of their team members will be able to see it therefore it is unnecessary to high light all their team members unless you specifically want their names on the transmittal sheet Print drawing sets This is available to HPA Mirvac Only Print transmittal if a hard copy of the transmittal sheet needs to be printed out STEP 3 Save or Save and Print if print drawing sets has been selected
14. o tabs that need to be filled in to complete and send a correspondence Address and Details Mama Lisdal iia le ee a ADDRESS gt DETAILS CA Print Template Letter Choose the i Internal M External cc i Internal M External desired type rian fest name Surname _Company Depariment _ i driano Denni HPA Bobby Hora HFPA Emas mA ley Candace Beale HFA i ess Chris Nicolas HFA Faolone Breg McNeil A Sibly HFA Boyle HFA Sutherland HPA Doran HFA Freeman HFA Sibly HFA kian Lindsay Sutherland HRA Hold ctr to select mouitioles Click ONE person to send TO click many to CC Natmiiiaiel iat ADDRESS DETAILS D Type Subject here Due Date 7 06 2004 a Subject Details Type your message here you do not need to E Sze Add Files type Dear Fred or Regards because these will be placed for you on all printouts Remove Files Send If the SEND button is greyed out you will need to complete a field Browse you network to select any files to attach that is blank After clicking the Send button a confirmation screen will be displayed offering a print button to enable you to print and file a hard copy if desired Friday 29 February 2008 Mirvac Pty Limited Page 6 Consult EDC User Manual doc EDC 3 Document Upload Document upload is the tool used to place specific documents into YOUR register Valid document names are listed in th
15. ou would normally file any downloaded files Notifications Transmittal IV Electronic Docs This is normally ticked if you are to participate in le ona 7 the project by using the EDC system from your office If it is unticked any correspondence generated in the system will have to be printed and faxed Notifications These settings determine how and when email notifications are sent to you when someone on the project team creates a correspondence to you ihttp Jedc mirvac com aujEDC tasks madalHolder asp D Internet Friday 29 February 2008 Mirvac Pty Limited Page 2 Consult EDC User Manual doc EDC 2 The Main Menu The Main menu is displayed after successful login to EDC The menu shown below provides links to primary tasks and reports The following is a summary of these tasks and reports EDC Microsoft Internet Explorer File Edit View Favorites Tools Help da Back amp at Search GaFavorites Meda 4 Es Reports The Register Project Contact List Document Upload Correspondence Download Requests Transmittals My Preferences 4 E T T1 lz Internet 2 Clicking on each of the Tasks and Reports above will take you to the relative screen At the top of most screens within the EDC you will see a Navigation Bar pictured below Click on the Blue EDC icon at the left to return you to the EDC Home screen the Main Menu shown above EDC Register Microsoft Internet Explorer
16. ple gt TRANS 242 ed for Review C 31 May 2004 Yellow is to me Geoffrey Englefiek Richard Nathan MEMO 179 Re Heat Loads Memo Reviewed 31 May 2004 White is from me Tony Morello Mick Simonds Al 70 Revised Concrete Setout Drawings 31 May 2004 Sam Tomasello Benedict Uren Al 69 Terrace Homes Drawing Update 31 May 2004 Preview re Mal Poulton Peter Freeman MEMO 176 Re CARPARK GROUND LEVEL CEI 31 May 2004 Reason Issued for Tender Sam Tomasella Steve Brown MEMO 17 Terrace Homes Light Fitting Tender 31 May 2004 Drawings AB1001 4681002 461003 461004 Ton Norello lt rmultiple TRANS 241 Transmittal 241 lssued for Tender 31 May 2004 Pood Ao A Tony Morello lt multiple gt TRANS 240 Transmittal 240 Issued Approved for 31 May 2004 AB1602 461603 461604 Peter Freeman Mal Poulton MEMO 176 CARPARK GROUND LEVEL CEILING 31 May 2004 461605 481636 2028 Adriano Denni lt multiple gt TRANS 239 Transmittal 239 Issued Approved for 31 May 2004 52029 41820 41821 41622 4Wi001 4waioo7 m Sam Tomasello Bruce Sanderson MEMO 175 Terrace Homes Plantroom Flue Seto 31 May 2004 AW1OO2 AWL6OL A1337 Zivko Gorgievski multiple TRANS 233 Transmittal 238 For Information 31 May 2004 s2002 2303 2310 TOTAL ITEMS 196 24911 52 Correspondence items addressed to or from individuals within a project team are available to ALL other persons within that project team Items can be filtered and sorted by
17. rm of a revision Full details of each previous document revision including date time author etc are stored and can be viewed at any time The Register provides filters to easily drill down to required document selections Once selected the documents can be pri nted 3 viewed Z EDC Register Microsoft Internet Explorer O x transmitted and recorded Ee Edt Mew Favortes Tools Hel f Bak gt amp GY Qsearch Favorites meda lt 4 B G details can be viewed Address hitp 10 20 21 12 edeftasksimainwasp dG Links 2 Epc REGISTER EDC gt Jose Yilhena Project BeaconCove J Drawing i Hi Types OS Building 4 AC Carpark Overall YP CONSULTANTS DRAWINGS Filter the Discipline AB Beach 2 Details Joinery Windows Doors Stairs etc You can select 5 AP Promenade Masonry Setout x displayed document list multiple Collections REGISTER myINBOX NEW CORRESPONDENCE ses ADD Date Title 3 Transmit 06 May 2004 PROJECT DETAILS PRESSED METAL DOOR FRAMES NON FIRE RATED Transmit Al 06 May 2004 PROJECT DETAILS PRESSED METAL DOOR FRAMES FIRE RATED 2004 PROJECT DETAILS PRESSED METAL DOOR FRAMES FIRE RATED Download Al 28 Apr 2004 PROJECT DETAILS MASONRY DETAILS Print Grid 14 May 2004 Masonry Specification GRID ROWS Selected 2 Total 5 Number v Rev Size Click on any title to sort by that column
18. several categories as required and search functions are available E EDC Review Correspondence MEMO 1 72 Web Page Dialog Project Beacon Cove Details Find attached for your information details and setout of Stitt proposed lap poll in floor cleaning system as provided Floor Cleaning System by the swimming pool consultant From Sam Tomasello Type MEMO Subject Terrace Homes Pool In i Please assess and make comment To Peter Dalgleish Distribution Attachments En Roman Bugryn Date Created 31 05 2004 Chris Nicolas 10 12 15 AM Adriano Denni Due Date 1 06 2004 Closed No Reference MEMO 172 PoolCleaning pat Correspondence Attachments Reply To Memo Atte 10 20 21 12 fedcftasksfinbox_ REVIEW _corresp asp correspID 591 amp projectID 182 fas Local intranet Friday 29 February 2008 Mirvac Pty Limited Page 5 Consult EDC User Manual doc EDC 2 3 2 New Correspondence General correspondence such as memos RFI Al and SI can be created and delivered to project teams using the EDC A selection of people to send to is provided specifically and exclusively to the project by the Project Contact List When correspondence items are created within EDC an e mail with an Internet link is sent to the chosen project contacts alerting them to logon to the system Each action view print etc associated with a correspondence item is recorded to provide an audit trail of correspondence There are Tw
19. with standard forms including RFPs Al s Sls and Transmittals ensuring each member of the Project Team always has the up to date revision of specified documents 4 Simplify the printing and viewing of issued documents 1 1 Login Through the Internet By using the Internet the Mirvac EDC is found at http edc mirvac com au edc where a login page is first displayed right Enter your user name and then your password in the appropriate boxes Your session will lockout after 20 minutes of EESTE E idle time for security reasons at which time A A Qseach GrFavortes meds 5 3 Address a http ede mirvac com ausedc Go Links you will need to re enter your user name and password User Names TPE Your User Name will normally be your first User Name freds Password foo name and the first letter of your last name Eg David Hunton will be DavidH _IE Settings Password You default password will be mirvacedc At your first successful login you will be prompted to type in a new password below right Type the same password in both boxes tp irternet 21x There are some more default settings for your profile as pictured at right These can be changed at any time using the My ielerenitee myPreferences from the main Tasks menu Default Download Folder CY SCS Change rpm M Change Password Confirm ae Electronic Docs Vv Default Download Folder is the location on your system where y
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