Aastra 6725ip User Manual
Contents
1. Logging e Desk Phone Location e Make Test Call e Ring Tones e Phone Unlock PIN e Time Zone e Date Format e Time Format e Language e High Contrast e Text Telephony TTY e Malicious Call Trace Note Some of the settings are configurable by the support team and may not be available on your phone Access the Settings menu y IP Phone UI 1 From your phone s Home screen select Menu and then select Settings 2 From the Settings screen select the setting you want to change 41 001368 00 Rev 01 05 2011 13 VolPon www voipon co uk sales voipon co uk Tel 44 0 1245 808195 Fax 44 0 1245 808299 Aastra Model 6725ip Work Smart User Guide Access the general Help for the phone Gs IP Phone UI e From your phone s Home screen select Menu and then select Help Access context sensitive Help for a specific screen Gs IP Phone UI e From the screen that you are in select Menu and then select Help 14 41 001368 00 Rev 01 05 2011 VolPon www voipon co uk sales voipon co uk Tel 44 0 1245 808195 Fax 44 0 1245 808299 VolPon www voipon co uk sales voipon co uk Tel 44 0 1245 808195 Fax 44 0 1245 8082992. Tel 44 0 1245 808195 Fax 44 0 1245 808299 Aastra Model 6725ip Work Smart User Guide Answer a second call Gs IP Phone UI e When you are in a active call from the Incoming call screen select Answer Your active call is placed on hold and your second call is answered Incoming call 1 46 PM Martin Pedersen Switch between calls Gs IP Phone UI 1 Press the Home button on the phone and then select Active Call 2 From the In Call screen use the up and down arrow buttons to select the call that you want to activate and then select Resume In Call Martin Pedersen F 8 41 001368 00 Rev 01 05 2011 VolPon www voipon co uk sales voipon co uk Tel 44 0 1245 808195 Fax 44 0 1245 808299 Aastra Model 6725ip Work Smart User Guide Make a new call and put the active call on hold y IP Phone UI 1 From the In Call screen select Menu and then select New Call Your active call is put on hold In Call 2 11 PM 2 Enter a phone number or select a contact and then select Call Enda call Ey IP Phone UI e From the In Call screen select End On Hold at i F Martin Federsen i a Pe Sales Manager 41 001368 00 Rev 01 05 2011 9 VolPon www voipon co uk sales voipon co uk Tel 44 0 1245 808195 Fax 44 0 1245 808299 Aastra Model 6725ip Work Smart User Guide Escalate a call to a conference call You can start a conference call during a phone call and add more participa
3. down arrow buttons on the phone to select the contact and then select Call Contacts Sales Team Athel Chikove a Samantha Lane Stacy Donaldson Call by searching for a contact using the keypad Gs IP Phone UI 1 Press the numbers on the phone keypad that correspond to the contact name or the phone extension For exam ple to find Tony Smith press 8669 76484 where is the space between the first and last name 2 When you find the contact you want to call select Call 2 41 001368 00 Rev 01 05 2011 VolPon www voipon co uk sales voipon co uk Tel 44 0 1245 808195 Fax 44 0 1245 808299 Aastra Model 6725ip Work Smart User Guide Call from Lync 2010 on your computer 1 Open Lync 2010 In the Lync main window click Group and then click the group that the contact is in Microsoft Lync File MeetNow Tools Help lw whi g wants Thaif or lunch BAR Brown Available Head Office gt Find z ai contact ar cial a number Status Relationship O 4 Frequent Contacts Athel Chikove Available Vacation on Monday Martin Pedersen Offline 10 mins a Big sales meeting today Samantha Lane Available ULE Finishing up Project a Stacy Donaldson Away 15 mins 2 Click the Call button next to the contact that you want to call Important The USB cable connecting the phone to your computer must be plugged in F Microsoft Lync File Meet Now Tools Help Who wants Thai for l
4. 5 Fax 44 0 1245 808299 Aastra Model 6725ip Work Smart User Guide Receive a call In addition to answering a call you can also redirect the call to your voice mail From the Incoming call screen do one of the following Gs IP Phone UI e Toanswer a call either select Answer or pick up the handset e To send the caller directly to your voice mail select To Voice Mail Incoming cail 1 46 PM Martin Pedersen Use call controls Use the buttons on the phone to enable and disable the speakerphone or headset adjust the loudspeaker or headset vol ume or mute the microphone or speaker Notes e You can receive audio through the handset loudspeaker or headset only when you have a USB cable connecting your phone to your computer e If you adjust the loudspeaker volume during an audio session the volume setting is retained for all subsequent calls To use call controll IP Phone UI e To hang up an active call on the loudspeaker press the Speakerphone key adist Oy Ry e To hang up an active call on the headset press the Headset key 41 001368 00 Rev 01 05 2011 5 VolPon www voipon co uk sales voipon co uk Tel 44 0 1245 808195 Fax 44 0 1245 808299 Aastra Model 6725ip Work Smart User Guide Mute everyone except yourself Gs IP Phone UI e When you are in a conference call from the In Call screen select Menu and then select Mute Audience In Call View call logs The Call Lo
5. a Marlin Peder en i J Sales Manager 2 Contact the team that you want to answer the call and give them the number from the notification 41 001368 00 Rev 01 05 2011 11 VolPon www voipon co uk sales voipon co uk Tel 44 0 1245 808195 Fax 44 0 1245 808299 Aastra Model 6725ip Work Smart User Guide Transfer a call to a mobile phone Gs IP Phone UI e From the In Call screen select Menu and then select Transfer to Mobile Phone In Call Join a meeting from the calendar Your calendar displays Microsoft Outlook appointments for the current day You can join a meeting by using your phone Note You can join only Lync online meetings that have been created using the Online Meeting Add In for Lync 2010 Join a meeting G IP Phone UI 1 From your phone s Home screen select the Calendar icon 2 From the Today s Calendar screen choose the meeting that you want to join and select Join T E Sales Kickoff 8 00 AM 8 30 AM Meeting Rm EB Geo Sales Meeting o 1 00 PM 2 00PM Online Meeting Ge Staff Meeting LOO PM 2 00PM George Brown Weekly Sales Meeting S00 PM 3 30PM George Brown 12 41 001368 00 Rev 01 05 2011 VolPon www voipon co uk sales voipon co uk Tel 44 0 1245 808195 Fax 44 0 1245 808299 Aastra Model 6725ip Work Smart User Guide Access phone settings and help You can access Help and configure the following settings on your phone e Volume e Brightness e
6. e with Lync 2010 communications software With Lync you have voice communication capabilities not available with your traditional desk phone For example with Lync you can view call logs join meetings and make Voice over Internet Protocol VoIP calls In short you can do everything that you can do today with your regular phone and more Lync for the Aastra 6725ip phone is designed to be used by information workers In this guide you will learn how to use the Aastra 6725ip to e Makea Call e View Contact Card e Receive a Call e Use Call Controls e View Call Logs e Check Voice Mail e Manage Multiple Calls e Escalate a Call to a Conference Call e Transfer a Call e Join a Meeting from the Calendar e Phone Settings and Help Make a call In addition to the standard way of making a phone call by picking up the handset and dialing you can make calls as fol lows Notes e If the phone is locked unlock it by selecting the Lock icon and then selecting Unlock e Press and hold the 0 key to dial a when making international calls 41 001368 00 Rev 01 05 2011 1 VolPon www voipon co uk sales voipon co uk Tel 44 0 1245 808195 Fax 44 0 1245 808299 Aastra Model 6725ip Work Smart User Guide Call from the Contacts screen on your phone Gs IP Phone UI 1 From your phone s Home screen select the Contacts icon and then select the contact group the user is in 1232 2 From the Contacts screen use the up and
7. gs screen displays a history of incoming outgoing and missed calls on your phone To view the call logs Gs IP Phone UI 1 From your phone s Home screen select the Call Logs icon 6 41 001368 00 Rev 01 05 2011 VolPon www voipon co uk sales voipon co uk Tel 44 0 1245 808195 Fax 44 0 1245 808299 Aastra Model 6725ip Work Smart User Guide Check voice mail If your organization has enabled voice mail you can access your voice mail to check messages or to change your voice mail greeting To check your voice mail y IP Phone UI e Select the Voice Mail icon from your phone s Home screen If you have unheard voice mail messages the Voice Mail icon displays a number indicating the number of voice mail messages and a red light comes on at the upper right corner of your phone The Voice Mail screen displays the phone number message date and time of the call For contacts listed in your personal contacts or corporate directory the name and contact card of the sender also displays Note You can also press and hold the 1 key on the phone to access your voice mail Manage multiple calls When you are in a call you will see several call controls that you can use to manage multiple calls Place a call on hold amp IP Phone UI e From the In Call screen select Hold In Call Connected Martin Pedersen Dp x Sales Manager 41 001368 00 Rev 01 05 2011 7 VolPon www voipon co uk sales voipon co uk
8. nts Gs IP Phone UI 1 From the In Call screen select Menu and then select Add Others Consult then Transter To ge ee eee ee ee ee lranster to Mobile Phone 2 To add a participant enter a phone number or select a contact and then select Add To add more participants repeat these steps Transfer a call You can transfer calls directly to someone else to a Parking Lot or to your mobile phone Transfer a call to someone else G amp IP Phone UI 1 From the In Call screen select Menu and then select Transfer Directly To Ciose 2 Enter a phone number or select a contact and then select Call 10 41 001368 00 Rev 01 05 2011 VolPon www voipon co uk sales voipon co uk Tel 44 0 1245 808195 Fax 44 0 1245 808299 Aastra Model 6725ip Work Smart User Guide Consult someone before transferring a call amp IP Phone UI 1 From the In Call screen select Menu and then select Consult then Transfer To In Call 2 Enter anumber or select a contact and when the contact accepts select Complete Transfer Transfer a call to a parking lot Note If your system is set up for it you can park a call This places the call on hold so that another party can retrieve it G IP Phone UI 1 From the In Call screen select Menu and then select Transfer to Parking Lot The call will be placed on hold In Call 2 1 onsult then Transter To ee ee ee Y ee ee See ster to Mobile Phone
9. r DERD Lync 2010 Phone OPTIMIZED FOR Microsofte Lync 41 001368 00 Rev 01 05 2011 VolPon www voipon co uk sales voipon co uk Tel 44 0 1245 808195 Fax 44 0 1245 808299 Content Aastra Model 6725ip Work Smart User Guide 00 00 c ccc n eee n eee n nena 1 pipecid gs PoP Waa 5116147 i ne rs ee eee ee oe ee ee ee a eee a 1 Ce ee ee E ee E ee ee E Te ee eee 1 Vew COMER COTE 3 co oy cher ceeccancesessnseecue eee nenewieaee cutee dtacceueuresseameanueeetes eee eeueaten cones 4 CCCI A ET ETETETT cies E E E E E TEETE ETTE 5 DNA ASe e E EEE E ee A E eee ENE ET 5 AE A N E E EA E E A E E E A E eee E 6 Oils S S ee ee E E E ee T A E eer E E A T eee 7 Manage multiple calls cc ene ne ee eee eee eee eee bees ee ee eeeeeeeeeeeeseseeeseaaeeees 7 Escalate a call toa conference Call 0c ccc ccc eee nee eee e eee nena nee eee en eneee 10 WS WM og cach E EE ET E E E corel ees oeedarel sed ecedaraisccueedar acs atorrecscacatoesancoss 10 Join a meeting from the Calendar 06 ccc ccc ccc eee e cence eee eee e eee eeeeesseeeeeeeseeenaes 12 Access phone settings and help ccc cece ccc ce eee eee eee eee eee eee eee eee eee eee eee eeeeeeeeeeeeees 13 41 001368 00 Rev 01 05 2011 VolPon www voipon co uk sales voipon co uk Tel 44 0 1245 808195 Fax 44 0 1245 808299 Aastra Model 6725ip Work Smart User Guide Aastra 6725ip Essentials Welcome to the new world of the Aastra 6725ip Phon
10. unch George Brown Available i Head Office v Find a contact or dial a number Groups Status Relationship a 4 Frequent Contacts i Athel Chikove Available Q cai d Vacation on Monday Martin Pedersen Offline 10 mins m Big sales meeting today Samantha Lane Available HETA Finishing up Project X Stacy Donaldson Away 15 mins 41 001368 00 Rev 01 05 2011 VolPon www voipon co uk sales voipon co uk Tel 44 0 1245 808195 Fax 44 0 1245 808299 Aastra Model 6725ip Work Smart User Guide View contact card A contact card provides details about a contact s availability and presence Depending on the access level that a contact grants you you can see the contact s phone numbers schedule information the phone number of the most recent call and a personal note if the contact has written one To view a contact card Gs IP Phone UI 1 From your phone s Home screen select the Contacts icon 2 32 Contact Groups 12 37 PM Contacts Sales Team Frequent Contacts Marketing Team Martin Pe aad Other Contacts E Samantha Lane Personal Stacy Donaldson gO pen 3 When you finish viewing the contact card select Close Contact Card Big sales meeting today Martin Pedersen Available PA Product Line Manager Martin Pedersen mpeders 4161234567 4 41 001368 00 Rev 01 05 2011 VolPon www voipon co uk sales voipon co uk Tel 44 0 1245 80819
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