NEOGOV Department User Manual
Contents
1. E Reply 3 Reply to All QE Forward amp Ea Y E Pa oro amp a From info neogoy com Sent Wed 11 25 2009 1 15 PM To Allen Jennifer TE Subject Message From MEOGOV Insight Candidates Referred PLEASE DO NOT REPLY TO THIS EMAIL If you reply to this email your reply will OT be read Instead please contact the indriduals listed at the bottom of this email if you have questions E E X X E X X E X X X 3 X X X E HE ae Dear Jenruter One or more candidates have been placed on the Eeterred List for the following Exam Plan Requisition Job Title Refuse Site Attendant Requisition 00040 Comments DISREGARD THIS Is A TEST This referred list has been sent to the department representatives that you have designated To ensure fairness for all candidates in the hiring process please review the referred list carefully and report any potential conflicts of interest that you may have to your manager To view the list of eligible candidates click on My List Only designated Hiring Managers and HR Liaisons are able to view these lists 4 MWEDG NM Inaiqht GFE Refereed Lints pum Explorer zjsix c M DSSS Ca EE ee na COMME mt gt e eccovi x AA NEOGOV real sert a section bre RR Be s NEOGOV Pa x Mauri Smith Post F Approval Y Ad2. View Edit Requisition Class Title MG LABORATORY Class Code 726475 Creator Smith Mauri Required Desired Start Date Requisition assigned when requisition is saved Working Title Vacancies Hiring Managers Available Assigned Job Term Select List Type Select Position Type C Existing Position Replacement of Staff New Position Position Control Position First Name Last Name Vacancy Date Required fields have a red star Desired Start Date Enter the desired start date This date may be based on an incumbent s retirement date etc and must be a future date Working Title Enter the position title Vacancies he number of vacancies will always be 1 A new requisition should be created and routed for each vacancy even if they are in the same classification in the same work location This allows each vacancy to be considered separately by management Division Select the appropriate division This was set up intentionally for approval routing and system access purposes Section Select an appropriate section The division selected will determine the sections available Hiring Manager Select the appropriate hiring manager s from the list provided Names will be provided after a division is selected Job Term Select from the drop down menu List Type Select the desired list type o Regular Job Opportunity available to everyone
3. After the requisition has been approved the Human Resources HR Intake person assigned to the Division receives a notification that a requisition is awaiting his her action The HR Intake will open the requisition and assign it to a Recruiter or Analyst NEOGOY Insight Authonze Requisition Windows Intermel Explorer G ge NEOGOV If Class Fost Admin Ganefits Reports CandidateTrack Tests Requisitions List ue K uy HR Authorize Requisition T BUSINESS OP GENERALIST AL Required Statusi Open E Analyst If Existing Exam Flan Sort by Job Tile Selact Comments The requisition will now appear under the Open Requisitions heading This means that the vacancy will be posted In Progress Requi amp itions 1 record found Page 1 of 1 Reg E Reg Tit e kd Department Division Created Action Laborato Technical Page 1 of 1 Open Requisitions 2 records found Page 1 of 1 Reg 9 Reg Ti kd Department Division Created Action 00015 Chemist I II Toa 01 26 09 Copy Reg Cancel Reassign History Technical n0013 Lab Tech 01 15 09 Copy Reg Cancel Reassign History SEY P Page 1 ofi Department User Guide Requisitions Page 22 of 29 Revised 9 25 2012 Passwords Users should select strong passwords that are easy to remember but difficult for others to guess Individual users can manage their account infor
4. NEOGOV Department User Guide ONLINE HIRING CENTER Requisitions HR Requests Revised 9 25 2012 TABLE OF CONTENTS Chapter 1 Introduction 3 Chapter 2 Login 4 5 Chapter 3 OHC Dashboard 6 Chapter 4 Creating a New Requisition 7 Chapter 5 Completing the Requisition Form 8 12 Chapter 6 Routing the Requisition for Approval 13 Chapter 7 Adding Attachments to a Requisition 14 15 Chapter 8 Reviewing Approving a Requisition 16 17 Chapter 9 Viewing the Status of a Requisition 18 Chapter 10 Creating a Copy of a Requisition 19 Chapter 11 Re Routing a Requisition 20 21 Chapter 12 Human Resources HR Processing 23 Chapter 13 Reviewing Candidates Interviews and Selection 24 29 Department User Guide Requisitions Page 2 of 29 Revised 9 25 2012 Chapter 1 Introduction NEOGOV s core product nsight is successfully utilized by over 200 government agencies across the United States NEOGOV works exclusively with public sector clients and our unique hiring staffing requirements Insight will be used to facilitate the requisition job posting and application process This will include 1 Online completion of job requisitions 2 Automated online posting of open positions 3 Online applicant application process 4 Automation of the process and information flow between HR and hiring managers The focus of this Department User Guide is on the requisition approval process The requisition approval process provides the m
5. PO Effective Date FO Unit Contact Name Contact Phone Appointment Unclassified C Hourly Time Limited O Hourly Part Time C Tranfer from other Agency Department User Guide Requisitions Page 27 of 29 Revised 9 25 2012 C Non Exempt DivisionUnit Dept ID Contact Phone Appointment 7 Unclassified C Hourly Time Limited E Hourly Part Time Tranfer from other Agency C Full Time C Part Time Selection Justification if the offer salary is above mid point 7 No Approvals Approval I Select IE Approval 2 Select E Select m Approval 4 Select Offer Amount The amount you desire to offer the selected candidate Bonus Amount Will not be used Answer Date Do not change the populated date Filled On Date Do not change the populated date Start Date Do not change the populated date Orientation Date Do not change the populated date Keep Active on Eligible List No Comments Position No Enter the position number FLSA Status Check the appropriate FLSA status Job Title Enter the Job Title for this candidate Division Unit Enter the Division Section Unit for this candidate Dept ID Enter the Dept ID for this candidate Unit Contact Name Enter the name of the supervisor for this candidate Contact Phone Enter the phone number of the supervisor Appointment Select the appropri
6. z TI Links e The Edit Approvers option will be available when the approver has not yet taken an action on the requisition Since Dwayne Fischer has not taken an action on this requisition the edit option is available The edit option is not available for Chris Wissman because he has already taken an action on this requisition Please note that the minimum approval required for HR to move forward on a requisition includes Program Director Budget and Executive Leadership Please discuss the necessary approval path prior to the Executive Leadership level with your section management NEOGOY Insight OHC View Edit Requisition Windows Internet Explorer ReAliocation nave attached the proposed org chan 7 vae have attached my interview questions C N A Not Applicable C Ves Not Applicable No Approvals Appraval 1 Approval 2 Approval 3 Approval 4 Executive Leadership E Must approve before next approval Program Directors Must approve before next approval Final approval Program Directors Must approve before next approval C Final appraval Budget Must approve before next approval C Final approval Final approval Garett Sara Howard Shemita Jackson Thomas Minott Franz Pirman Kate E Pirman Kate Department User Guide Requisitions Page 21 of 29 Revised 9 25 2012 Chapter 12 HR Processing
7. 00201487 Comments Referred Master Email Exam Plan Elig Name Profile Phone Notify Action Date Elig Exp Date Notices Pei E D smtnmaui ves Peso ssssss paemm ow OO a za NE 1 record found Interview Scheduled Name Master Profile hone Email Notify Exam Plan Action Date Elig Exp Date Notices Elig Comments Interview Select No records found Referred Candidates listed here have passed all of the selection measures and are considered eligible Click on the Name to view the application Department User Guide Requisitions Page 25 of 29 Revised 9 25 2012 Requisition 2012 00047 Position Type Full time Salaried Requisition Title TS LIC PRAC NURSE WL Vacancies 1 Working Title LICENSED NURSE HR Analyst Smith Mauri Division a A HR Analyst Phone Exam Plan 2012 00027 HR Liaison Smith Mauri Exam Plan Title LIC NURSE HR Liaison Phone 555 555 5555 Job 2012 00027 LIC NURSE Positions 00201487 Comments Referred E Name Phone Spes im Action Date Elig Exp Date Notices Profile Comments 1 record found Select 000 sae Mloo Place a check in the box for the candidates you want to interview Schedule Interview Interview Scheduled Schedule Interview zu ET B 1037 Exam Plan Action Date Elig Exp Date Notices Elig Comments Interview No records found Offer Pending Name Master Profile Phone Email Notify Exam Plan Action Date Elig Exp
8. 11 Re Routing a Requisition There will be times when a requisition is routed and one person in the designated route is unavailable i e on vacation To avoid having a delay the requisition can be re routed Please confirm with your section manager and or supervisor to determine his her preferences in these situations The best course of action in this scenario is to use the Copy Req feature to create a copy of the requisition where you will be able to easily change the approval path The requisition with the incorrect approval path should then be cancelled When using this option please remember to copy the requisition before canceling it The other less desirable option is to edit the requisition approval route by clicking on Edit under the Action heading on the OHC Dashboard This option will only be available for requisitions that are in progress and the link will open the requisition in a form that can be modified When using this method you must select the next approvers name twice This person will then be required to approve the requisition twice before it moves on in the approval path As a result this option can cause confusion and is less desirable than copying the requisition and canceling the incorrect requisition NEOGOV Insight OHC My Requisitions Windows Internet Explorer NEOGOV me v Mauri Smith v Post Approvals Admin Y 9 My Requisitions Open New Requisition Show All Regs in My Dept S
9. Date Notices Elig Comments Offer Select Gob No records found Hired Name Master Profile Phone Em il Notify Exam Plan Action Date Elig Exp Date Print PA Notices Elig Comments Hire No records found Select gt Go Interview Scheduled Hiring Managers and HR Liaisons can move their selected candidates from the referred list to the interview list Place a check in the box by the name of the candidate you want to schedule for an interview Pull down the drop box and select Schedule Interview enter instructions for the candidate such as we are located right next to the Five Points Marta Station and stop at the Guard Station on the first floor and get a visitors pass When complete click GO Enter the information for the interview appointment click Save and the system will send an email to the selected candidate with their interview appointment information Repeat for each candidate OR Schedule the interview appointments by phone and then enter the information here in NEOGOV as you move them from Referred to Interview Scheduled Its important to enter your interview schedule so that HR can see when are planning to interview Offer Pending Will not be used Department User Guide Requisitions Page 26 of 29 Revised 9 25 2012 Hired Hiring Managers can move their recommended final candidate to the Hired section for HR to evaluate and approve Referred I Name Master Profile Phone Email Notify Exam
10. Hold Pendi Cancel Company Information Privacy Policy Legal Terms Copyright 2012 NEOGOV Inc All rights reserved Patent Pending Approve If a requisition is approved it will go to the next approver or on to Human Resources after the final approval depending on how the original approval chain was created On Hold Pending The requisition creator will see the status change to On Hold He she may then go in and edit the requisition after which it can be routed for approval The requisition stays with the person who places it on hold That person must approve the requisition for it to move forward in the approval path Deny If a requisition is denied the person taking the action can choose the person it will be returned to with any applicable comments When the requisition is denied the requisition is returned to the person selected in the return to field and it will be displayed in his her list of In Progress Requisitions section The person the requisition was returned to can then edit and reroute the requisition without creating a new requisition The person the requisition was returned to can also choose to cancel the requisition If cancelled the requisition will appear under the Cancelled Reqs heading Cancel When a requisition is cancelled it has essentially been placed in the trash can When a requisition has been cancelled it will appear under the Cancelled Reqs section To
11. Plan Action Date Elig Exp Date Notices Elig Comments Select z Gob No records found Interview Scheduled Master Email Exam Elig Profile Phone Notify Plan Action Date Elig Exp Date Notices EE Interview Select 0 1 pH 1 record found Select Schedule Interview Offer Pending Make Offer Phone Email Notify Exam Plan Action Date Elig Exp Date Notices Elig Comments Offer eject Email Noti Hire Mail a Go No records found Hired Name Master Profile Phone Email Notify Exam Plan Action Date Elig Exp Date Print PA Notices Elig Comments Select Go No records found Rejected Name Master Profile Phone Email Notify Exam Plan Action Date Elig Exp Date Notices Elig Comments Rejection Select Gob No records found Put a check in the box beside the name of your final candidate selection Click on the drop down menu and select Hire click GO This will populate the Position Action form Required Name Mauri Smith 5328312 Status Hired Offer Date oe 26 1 2 Offer Amount S Bonus Amount fs Answer Date 06 26 12 Filled On Date 06 2512 Start Date 06 261 2 Orientation Date 06 2571 2 Keep Active on Eligible List Comments 2500 character limit Position No FLSA Status Exempt Non Exempt JobTile CS DivisiowUnit Dept ID
12. internal amp external Department User Guide Requisitions Page 8 of 29 Revised 9 25 2012 Promotional Only for single incumbent classifications Departmental Promotional Only DPH employees only Regular and Promotional not applicable to the Districts Transfer O O O 0 Position Type New Position allocation or Existing Position Position Control If the requisition is for an existing authorized position click on Add Another Vacancy to activate the options shown below mums o O 8 5 U Position Type Existing Position Replacement of Staff O New Position Position Control Position First Name Last Name vacancy Date Add Another Vacancy Skills If you selected Existing Position Replacement of Staff for the Position Type you can enter N A for the first and last name of the former incumbent if you do not have that information and the actual vacancy date or anticipated vacancy date If you selected New Position you will not need to complete the Position Control fields Skills Please include any desirable qualifications you would like included on the job posting Desirable qualifications are those that are not required but would likely result in a candidate being rated higher For example it may be desirable for a Chemist I II to have experience using a LIMS Or a Program Associate to have experience using PowerPoint Comments Please include any comments about the position class
13. requisition To create a new requisition you can either click on the Create New link next to the desired classification as shown above or click on the class title i e Chemist I Il and click on the Create Requisition link as shown below HEOGUY Insight GH Detailed Job Code Windows Intervet Explorer i 62 CSS Maldisbdme 0 fon Bai e aad NEOGOV T E Mauri Smith a Post Approvals Admin Detailed Job Code Class Title MG LABORATORY Salary 39 038 32 68 418 29 Annually Description Benefits PAY GRADE 16 Responsible for the overall day to day operation of the laboratory Manages and directs the functions of the laboratory Oversees and coordinates lab activities and programs Monitors quality assurance Establishes laboratory process and procedures Directs subordinate supervisors To create a new JOB DESCRIPTION pe 1 Creates and maintains a high performance environment characterized by positive leadership and a strong team requ isition orientation Performed by all incumbents Defines goals and or required results at beginning of performance period and gains acceptance of ideas by Department User Guide Requisitions Page 7 of 29 Revised 9 25 2012 Chapter 5 Completing the Requisition Form 2 NEOGOY Insight OHC View E dil Requmitign Windows internet Explorer HSS Las 0 A D m NEOGOY m F x Mauri Smith Post Approvals Admin
14. view cancelled requisitions you must click on the Show Cancelled Reqs link at the top of the page No further action can be taken on a cancelled requisition i e it cannot be modified and rerouted for approval However a cancelled requisition can be copied for future use Note Once the classification is selected for a requisition it cannot be changed If the incorrect classification is selected the requisition should be cancelled with a note to that effect and a new requisition should be created Department User Guide Requisitions Page 17 of 29 Revised 9 25 2012 Chapter 9 Viewing the Status of a Requisition Post Approvals YW Admin v Detail View Division Section Users Show Filled Regs Show Cancelled Regs Open New Requisition Show All Reqs in My Dept Show Approval Search for req req title or position In Progress Requisitions 1 record found Click Show Approval Detail to view the approval status or File Edit View Favorites Tools Help r Qe O ix ie d Search oA rentes AED A or id ex E m a Address j http Erainingsecure neagev com OHC mwyreg cFm Search for req ar reg title In Progress Requisitions 1 record found Page 1 of 1 Reg ME AL PETI Tithe kd Department A Division Created A Action Laboratory Laboratory Technical Seen a em eem Es Open Requisitions 2 records found Edit Copy Reg Cancel Reassign History P
15. IOIPIQIRISITIUIVIWIXIYIZ Search for rea req title or position E Select Approvals and Requisitions An e mail will be sent to each approver indicating a requisition is awaiting action The link shown above will display the current requisitions that are awaiting action NEOGOY Insight OHC My Requisition Approvals Windows Internet Explorer G KS hitps l sacure framing neagav com Cl II mysppreval chai NEOGOV amp Po puisie p Post Y Approvals Admin My Requisition Approvals Show Approval Delail Active Reus Filled Reus Cancelled Regs Search for req reg title or position amp B Requisitions Awalting My Action 1 record found Req Ui Title P Position ID Division Section F Created Creator D Status Action 2072 00004 Click on the Job Title to view the requisition Select Approve Deny Each person in the requisition routing process can take one of several actions on each requisition Regardless of the action taken a record will be created for reference Department User Guide Requisitions Page 16 of 29 Revised 9 25 2012 NEOGOV Insight OHC Approve Requisition Windows nernel Explorer cu CS ASS La 72 9 e eancocovs NEOGOV 7 2 Mauri Smith Post w Approvals Admin w d fo Br idi Approve Requisition 2012 00004 TS BUSINESS OP GENERALIST AL Required Approve Deny Note Select Approve Deny On
16. age 1 of 1 Page 1 ofi Reg amp O Reg Title ki Department P Division P Created O Action Technical i Chemist I II Lab Tech 00015 Page 1 of 1 Click History to view the approval history or use the Show Approval Detail link at the top of the page NFOGOY Insight OHC Approval History Windows internet Fxplarer NEOGOV amp Post Approvals Admin oe 9 BUSINESS OF GENERALIST AL 2012 00014 Action Date Approver Phone Approve Deny Returned To 05 22 12 03 22 PM approved E 05 22 12 03 24 PM 08 22 12 04 24 PM Phone Thomas Gloria 404 232 1688 555 555 5555 555 555 5555 Department User Guide Requisitions Page 18 of 29 Revised 9 25 2012 Chapter 10 Creating a Copy of a Requisition This feature helps users save time by copying a previously created requisition for current use For example a user may have created and routed a requisition for a Laboratory Technician ll A few weeks later a position in the same classification became vacant the user can create a copy of the previous requisition make any necessary modifications and route for approval 4A NEOGOV Insight OHC My Requisitions Microsoft Internet Explorer File Edit View Favorites Tools Help e C9 sac d Ey i2 e pa Search SI Favorites 5 Ac Te Qr i30 Links 7 Search for reg or reg title E A Address 2 http fkra
17. ate appointment type Pay Grade Enter the Pay Grade for this candidate Selection Justification if the offer salary is above mid point 7 Enter a justification Approvals Enter approvals if needed Section Director etc or click No Approvals Click SAVE ONLY then you can edit and ADD ATTACHMENTS These forms must be completed by the candidate and attached Salary History amp Approval for Reference Check Form Authorization to Conduct Criminal Background Check Fair Credit Reporting Act Form Loyalty Oath Authorization to check Educational Credentials After adding the appropriate attachments click SAVE and RELEASE This will move the candidate to the Hired list and notify HR you have selected your final candidate for approval Department User Guide Requisitions Page 28 of 29 Revised 9 25 2012 Final Steps to Complete a Hire When the Hire has been approved HR will contact the respective Hiring Manager and or supervisors to arrange for an effective date Optional At this time the candidates that interviewed should be notified of their status in the selection process One member of the interview panel is responsible for contacting all of the candidates that interviewed to notify them of their non selection The Hiring Manager will be notified by HR when the candidate is approved for hire The candidate recommended for hire will be contacted by HR On Boarding with a verbal offer If the candidate accepts the offer HR On B
18. ate requisitions approve requisitions approve recommendations review applications etc The dashboard options will vary based on the assigned level of access Open New Requisition To create a new requisition This requisition system is only to request a position and not for temporary or contract help Show All Reqs in My Dept To view all requisitions created for the assigned department Depending on the level of access granted users may be limited to viewing requisitions for their assigned section Show Approval Detail To view the status of the requisition and the various stages in the approval process The approval detail will show the requisition status i e approved cancelled on hold etc and who took the action and the date the action was taken Show Filled Reqs To view requisitions that have been approved and filled Show Cancelled Reqs To view requisitions that have been cancelled Department User Guide Requisitions Page 6 of 29 Revised 9 25 2012 Chapter 4 Creating a New Requisition 2 OG0 Insight OFC Open Nas Higa Lp unu P Le Gepkorne Bs TS Ci a Hw NEOGOV GS Y T x Maur Smith NH Post f Apo T Agmn Cw Open New Requisition AIBIECIDIEIEIGIHIIISISILIMIMIGIBIGIBISITIUIVIMISIYIZ Search for class tile nr class code LC ll jum 1B nic nds found Page tot Class Code Class Title Positions Requisition Agio LORSI Dot Apis TATS apii 70421 Tib T0411 yog To create a new
19. echanism for routing requisitions for approval according to the routing path designated by the initiator of the requisition Insight provides the flexibility for users to route a requisition according to the business rules without confining the user to a pre defined routing process for every requisition In the same way that staff would need to ensure that a paper requisition was routed appropriately Insight users are responsible to ensure that the appropriate approval routing is selected This flexibility allows for simpler administrative set up and maintenance without the problems that result from strict pre defined routing rules The process need not be identical for every section or every requisition within a division This guide will cover the entire requisition process including creating routing and approving a requisition As with any larger scale change initiative the key to success will be the on going involvement of stakeholders and feedback from staff HR Services staff will continue to seek your feedback and participation to ensure the success of this effort oystem Administrator Lisa Miller lamiller dhr state ga us 404 657 2591 Department User Guide Requisitions Page 3 of 29 Revised 9 25 2012 Chapter 2 Login Training Environment http training neogov com Production LIVE Environment www neogov com 2 NEOGOY Windows Internet Explorer iranma nengov com NEOGOV Expect more i33 Perform Measure competenci
20. ehouse CSTE org Council of State and Territorial Epidemiologists Public Health Colleges O O O QUO Additional Cost Advertising o Association of Public Health Laboratories o AJC There is a cost to advertise on these sites Please verify that you have funds available to cover the costs Other Advertising Please list any other locations you would like your job posted Duties and Responsibilities Attach Current PMF List the job responsibilities in this space and attach the current PMF Department User Guide Requisitions Page 11 of 29 Revised 9 25 2012 New or Additional Duties amp Responsibilities Attach New PMF If ReAllocation Salary Increase or Salary Supplement list the new or additional duties Will this request require a change in your org chart If yes you must attach the new org chart If this request is moving a position on your org chart you must attach the new org chart showing the new location of the position No Approvals Do not check this box All requests require approvals This box is established by NEOGOV and cannot be removed Department User Guide Requisitions Page 12 of 29 Revised 9 25 2012 Chapter 6 Routing the Requisition for Approval File Edit View Favorites Tools Help ew h P 4 5 m i T P ul nna E e Back Ld W Fi Search Je Favorites Ge 747 Sum w nnd 0 Links 7 Address aj hEEp JErainingsecure neagov comJOHC requsibian cFrn S
21. election Process z ay Fecommendation Select Ma Approvals Approval 1 ___ Select amp O Must approve before next approval Final approval Approval 2 Select ae O Must approve before next approval Final approval Approval E ESE Select mm O Must approve before next approval 9 Final approval Approval 1 Section Director or District Health Director Note If funding is provided by another program you must add the Funding Source Section Director as Approval 2 Approval 2 Budget Note Approvals 1 2 should be designated as Must approve before next approval Approval 3 Executive Leadership Final Approval Note Please make sure to click on the name of the person designated as the approver even if only one name appears You must click on his her name to highlight it in blue before routing the requisition If the name is not highlighted in blue an error message will appear and you will be unable to route the requisition forward Note Multiple approvers can be selected for a single approval step In the case below either Dwayne Fischer or Maria Pang can give approval since both of their names have been highlighted for Approval 1 Whoever takes an action on the requisition first i e approve deny will be the approver and the requisition will continue in the routing process Please discuss the appropriateness of this option with your Supervisor Manage
22. es and automate the review process with a full featured performance management solution Starting at 995 Latest NEOGOV News NEOGOV Solves Higher Education HA Challenges Across America Pee Vier PRODUCTS WHY NEOGOV BUZZWORTHY Insight Racy Furhorattty Deloitte NEOGOV listed in Automate entire sceoenavo and leer Common the 15p 50 fastest De aP Lie ya ere ___ Technology Fast 007 Department User Guide Requisitions Page 4 of 29 Revised 9 25 2012 A NEOGOV 1 HR Application Provider to Governments Nationwide Microsoft Internet Explorer SEE File Edit view Favorites Tools Help aw C9 pack eZ x a e J Search UT Favorites ZL B Address http JErainingsecure neagov cam insight laain cFra M N FOG OV 1 888 HEOGOV1 Home Site Map Contact Login Products Customers Customer Care News amp Events Company Home Secure Login NEOGOV L Please enter your Username and Password below to NSIQ access your secure Insight account Username Bookmark this page Don t have an account Forgot your password Login Help Password O Insight Human Resources Online Hiring Center Departments Done ab Internet Select Online Hiring Center Username username i e email dhr state ga us Note You will be notified via e mail from NEOGOV to set up click to reset your password You must set up your password w
23. how Approval Detail View Division Users Show Filled Regs Show Cancelled Reas In Progress Requisitions 1 record found Page 1 of 1 Req A Req Title Y Position ID Division Section P Created Action 2012 00004 Business Ops Coordinator 60003 vica VON 05 17 12 Edit Copy Reg Cancel History Page 1 of 1 Note As described earlier under Routing the Requisition for Approval selecting multiple approvers for a single approval step may eliminate the need to modify the routing approval process Department User Guide Requisitions Page 20 of 29 amp NEOGOV Insight OHC View Edit Requisition Microsoft Internet Explorer Revised 9 25 2012 File Edit View Favorites Tools Back Address Selection Process Pecommendation Approval 1 BERE App Edit Spprovers Approval 5 HR Edit Appravers Approval amp Front Offi Edit Approvers Help x ia 4 j Search WU Favorites 4 http fJtrainingsecure nieogav cam OHC requsitian cFm RegID 248888 amp maode E Appropriate Status ify _ fe Select wi Wissman Chris Friess Phil raval Feier d 2 Section Manager dit rovers Fischer Dwayne Nual 3 Department Head Must approve before next approval Must approve before next approval Must approve before next approval mployment Services Review Must approve before next approval Allen Jennifer Must approve before next appraval Final approval E39 co
24. ification or selection process This is where you will include any information not covered elsewhere in the requisition Hiring Manager Phone No Enter the Hiring Managers phone number Hiring Manager Email Address Enter the Hiring Managers email address Personnel Action o Request to Fill Allocation Reallocation Filled Reallocation Vacant Transfer Promotion Only Promotion Request to Fill Salary Increase Temporary Salary Supplement Direct Appointment Direct Appt Request to Fill Abolish O O O O O 0 O 0 0 0 0 Department User Guide Requisitions Page 9 of 29 Revised 9 25 2012 Pay Grade Enter the Pay Grade of this position Cost of Total Current Vacant Positions for the Program only if State funded position Budget staff will enter this amount if you do not know this info State Federal Funding Source Select the appropriate funding source for this position State Enter the percentage of state funding for this position i e 100 If no state funds are used to fund this position enter 096 Federal Enter the percentage of federal funding for this position i e 100 If no federal funds are used to fund this position enter 0 FLSA Fair Labor Standards Act Employees who are covered by the Wage and Hour provisions of FLSA are considered FLSA non exempt employees FLSA exempt employees are specifically exempted from the provisions of FLSA because their work assignments fall int
25. iningsecure neogoy cam OHCImyreq cfm In Progress Requisitions 2 records found Page 1 of 1 Reg P3 Req Title M Department P Division Created P Technical Laborator Technical Technician I II Servi i z3f 5 Open Requisitions z records found Page 1 of 1 Reg O Ren Title Ei Department Division O Created O Action Chemist I TI Technical me 01 26 08 Servi Technical Lab Tech SET 01 15 09 Action o0016 Edit Copy Reg Cancel Reassign History oo01i4 Edit Copy Reg Cancel Reassign History Page 1 of 1 Copy Reg Cancel Reassign History Copy Reg Cancel Reassign History Page 1 of 1 Any of the previously created requisitions can be copied by clicking on Copy Req This will open up the requisition but the system will give it a new requisition number once it is saved The approval routing designation will also appear as it was identified on the original requisition Please note that Draft status requisitions can be viewed by other users in the department For example if Ed Chu Originator level access creates a draft requisition for future use it will appear under the Draft Requisitions heading on other users dashboards including the Division Head Therefore it is advisable to use the Copy Req function rather than creating and saving a draft requisition for future use Department User Guide Requisitions Page 19 of 29 Revised 9 25 2012 Chapter
26. ithin 24 hours of receiving the email Levels of Access Originator A department user who can only create and route requisitions and cannot view any other user s requisitions Approver A department user who can approve or deny requisitions or hire actions that have been routed to him her for approval This level of access is appropriate for second level supervisors and higher level positions HR Liaison A department user who can create requisitions view requisitions created by others within the assigned department section view eligible lists Hiring Manager The highest level of access A department user who can view recommended applicants from an eligible list and take action to interview select or reject an applicant Hiring Managers will also be given HR liaison level access and approver level access Department User Guide Requisitions Page 5 of 29 Revised 9 25 2012 Chapter 3 OHC Dashboard NEOGOV Insight OHC My Requisilivirs Windows internet Explorer Ao Be on fi L Mai Smith v Post Approvals Admin Y t My Requisitions Open New Requisition Show All Reqs in My Dept Show Approval Detail View Division Users Show illed Regs Show Cancelled Regs AIBICIDIEIEIGIBII JIKILIMINIGIBIGIRISITIUIVIWIXIYIZ Search for rea req title or position iD The Online Hiring Center OHC dashboard is the portion of NEOGOV where department users can login to the system to cre
27. mation including passwords by clicking on Preferences on their OHC Dashboard Individuals can also identify if they would like to be notified at every step of the requisition process or only when their action is required NEOGOV Insight OHC User Preferences Windows Internet Explorer tpl cs G lillps isecune trang neuguv cu ORG preler ences dir n pe EL ES 2 NEOGOV v i t Mauri Smith v Post Y Approvals Admin v My Requisitions My SME Review Change Password My List Required Requisition Notifications Preferences Last Name smith Help amp Training First Name aur Sign Out Title Director Email mdsmith t chr state ga us Phone Number 555 555 5555 Notify Me At every step in the life of the requisition T Department User Guide Requisitions Page 23 of 29 Revised 9 25 2012 Chapter 13 Reviewing Candidates Interviews and Selection Hiring Managers and HR Liaisons will receive an initial e mail shown below indicating that candidates have been referred This e mail means that the pool of applicants have been screened and the qualified candidates have been placed on an eligible list and referred At this time designated hiring managers and HR Liaisons will be able to login to the OHC and view the list of candidates eligible for the position Message From HEOGOV Insight Candidate s Referred Message HTML Unicode LITF 8 File Edit View Insert Format Tools Actions Help
28. ment s can be added View Requisition Required Attach another file Department User Guide Requisitions Page 14 of 29 Revised 9 25 2012 Because the requisition was only saved and not saved and released it has not been forwarded for approval First you will need to return to the main page of the OHC by clicking on the My Requisitions Link After navigating to the main page the requisition will appear under the Draft Requisitions heading You must click on Edit scroll to the bottom of the page and click on Save and Release to have the requisition with attachment s routed for approval Draft Requisitions 1 record found Page 1 of 1 Reg 2 Reg Title ki Department Division Created Action Servi Edit Copy Reg Cancel History Page 1 of 1 To open the requisition Apprnval nu a cula o v Ti Must approve before next approval Final approval Save Only J Save and Release Hs To route the requisition with attachment s for approval Save and Release This will start the routing approval process You will be able to track the progress and status of the requisition in the OHC Department User Guide Requisitions Page 15 of 29 Revised 9 25 2012 Post Approvals v Admin 4 0 Requisitions My Requisitions My Dept Show Approval Detail View Division Users Show Filled Reas Show Cancelled Reas Hires AIBICIDIEIFIGIHIIJIKILIMIN
29. min My Requisitions My SME Review Show All Lists in My Division My List Preferences Search for req amp list title or position Show Archived Lists Search by hinng manager an 2 records found Help amp Training Sigh Out Select My List to view all available lists Department User Guide Requisitions Page 24 of 29 Revised 9 25 2012 NEQGOV Insight OHC Reforrad Lists Windows Internet Explorar i EOGOVAsIg X A we G NEOGOV x Mauri Smith Post Approvals Admin v Referred Lists Show All Lists in My Division A ee ke DE om o Search for req list title or position Dx Search by hiring manager O019 H 2 records found Page of 1 Req it Y A Position ID Division FY Section lI Hiring Mar Candidates Applications EE dn 2012 00001 TS Business Op Generalist AL 00003 Human Resources Smith Maun 052142 2012 00047 TS LIC PRAC NURSE WL 00201487 Division of Dis 062212 Page 1 of 1 Company Information Privacy Policy Legal Terms Click on View to see the referred J candidates information Requisition 2012 00047 Position Type Full time Salaried Requisition Title TS LIC PRAC NURSE WL Vacancies 1 Working Title LICENSED NURSE HR Analyst Smith Mauri Division monem Noe HR Analyst Phone Services Exam Plan 2012 00027 HR Liaison Smith Mauri Exam Plan Title LIC NURSE HR Liaison Phone 555 555 5555 Job 2012 00027 LIC NURSE Positions
30. o one of the following categories Executive Professional or Administrative If you do not know the FLSA status of the position designations of exempt or non exempt status are made by the Human Resources Section Please contact the HR Section Requested Base Annual Salary Enter the salary you are requesting Managers will be allowed to determine the hiring salary for positions pay grade 14 and above that fall in the salary range of minimum to midpoint based on budget availability Fringe Calculate fringe based on the Rate given in the field Annual Total Base annual salary plus fringe BUDGET Pre Approved Annual Salary MIN Usually midpoint but determined by budget availability BUDGET Approved Annual Salary MAX Managers will be allowed to determine the hiring salary for positions pay grade 14 and above that fall in the salary range of minimum to midpoint PLUS 796 based on budget availability o Example The minimum salary for a pay grade 15 is 35 569 36 Midpoint is 48 935 59 So the potential hiring range would be from 35 569 36 to 51 783 28 Funding Program Select the program where the funds are coming from to pay for this position Justification Statement with Details This statement should include Critical impacts associated with hiring delay program and potential loss of federal other funding time sensitivity of need number of positions currently doing the same job Approval From Facilities f
31. oarding will notify you of the acceptance The new hire will receive the offer and instructions by email from the HR On Boarding Consultant The Hiring Manager will be copied on the email to the new employee Department User Guide Requisitions Page 29 of 29
32. or office cubicle space 2PT only You must send an email request for approval and or verification of the office cubicle space for the position to Delores Williams dewilliams dhr state ga us for a request to fill Department User Guide Requisitions Page 10 of 29 Revised 9 25 2012 The next fields are for the budget codes Dept ID Account Funding Source Sub Program Code 2 4 Dept ID If there is more than one source of funding the secondary source is listed here 2 Account 2 Funding Source 2 Sub Program Code 3 Dept ID If there is more than two sources of funding the third source is listed here 3 Account 3 Funding Source 3 Sub Program Code If Promotion requested salary increase Enter amount If Supplement requested Supplement Amount Enter Amount If ReAllocation current Pay Grade Current Pay Grade before reallocation If ReAllocation current Job Code Current Job Code before reallocation If ReAllocation current Job Title Current Job Title before reallocation If ReAllocation current Dept ID Current Dept ID where position currently resides If ReAllocation current Mail Drop Current Mail Drop where position currently resides If ReAllocation current Division Section of position Current Division Section where position currently resides FREE Advertising check those where you want this job to be posted o Agency Website DPH SPA Careers ga gov Dept of Labor Emory Mor
33. r No Approvals Approval As Section Manager ut Fischer Dwayne Pang Maria 9 Must approve before next approyal Final approval Save Click Save ONLY to save the requisition in a draft mode Also use Save to save the requisition as a draft before adding attachments see Chapter 7 for a complete explanation Department User Guide Requisitions Page 13 of 29 Revised 9 25 2012 Chapter 7 Adding Attachments to a Requisition The attachment feature allows users to add multiple files of an unlimited size to a requisition Valid document attachment types are Microsoft Word doc PDF pdf Microsoft Excel xls xlc xll xlm xlw Attachments can only be added to a requisition after the requisition form has been saved as a draft by clicking Save Only on the bottom of the requisition form after it has been completed I Approval DE a cula Must approve before next approval 2 Final approval Save Only Save and Release To save the requisition in a draft mode After selecting Save Only the draft requisition will immediately appear on the screen The attachments feature can be found at the bottom of that page Positions Authorized at this Location Monthly Hourly Employment Services Comments Approvals Mone Attachments Add New Attachment Title Date Uploaded File Name Action By clicking on Add New a new screen will appear where the attach
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