Managers User Manual
Contents
1. CONTENTS Page No Introduction To Permex Oilwatch Systems 3 Introduction To Compact Oilwatch 4 System Specifications 5 Printed Specifications 6 Power Specifications 6 Oilwatch Keypad to Bar Code Scanner 7 8 System Configuration amp Usage 9 14 Reports Menu Usage 15 System In Service Troubleshooting Chart 16 Service Notes 17 Manager Manual 2 Introduction To Permex Oilwatch Systems Permex Ltd is a UK company who have designed and manufactured state of the art fluid handling equipment for use in hazardous and non hazardous areas for over 30 years Based in the UK Permex Ltd has combined its extensive knowledge and experience of workshop and production line lubrication equipment to develop a range of uniquely upgradeable oil monitoring systems Oilwatch is the most flexible electronic oil dispensing and recording system available Oilwatch systems are installed in garage workshops throughout the world gaining a reputation for quality and reliability With the launch of the Oilwatch II keypads our product has the flexibility to offer production line manufactures a cost effective solution to their requirements at the same time we have ensured that the Oilwatch II keypad has enhanced features to remain the system of choice for most workshops Oilwatch operates with pulser meters and solenoid valves fitted into the fluid delivery lines With these Oilwatch both controls and monitors fluid dispensi2. Flexibility Compact Oilwatch II makes oil monitoring feasible and affordable for all potential users without the need for large investments Control Compact Oilwatch II has one control unit that can monitor up to 8 different outlets each can dispense simultaneously from any one of the outlets regardless of the product to be monitored Other fluids including antifreeze and brake fluids can operate on this system Large digital displays can be installed to show volume dispensed if required Waste product can be theoretically calculated into up to 8 tanks to give site owners early warning that there waste oil tanks need emptying The Compact System can be fitted with a printer to expand the systems reporting capability Print out hard copy include prompt details Date and Time Oil grade Reel No Job No Name of operator Quantity Sales value Ease of Use For the operator the Compact Oilwatch II is easy to use without the need for extensive training or manuals To activate dispensing all the operator has to do is tap in the entry information on a simple question and answer basis The operator is promoted at every stage for Pin No Job No and Reel No before oil can be delivered The prompted instructions ensure quick system usage and trouble free operation Operators can be allowed access to a specific outlet only should this be required Upgrade Path Compact Oilwatch II sites operators can expand their system installing a Pc Oi
3. Waste Tank Capacity The systems manager is also able to turn on and off the Alert Level warning This warning is a high level for Waste Tanks Tank Setup Feed Tanks gt lt Waste Tank Feed Tanks Select Tank 1 to 8 1 Tank 1 Select setup option to be altered DESCRIPTION gt lt CURRENT LEVEL gt lt ALERT LEVEL gt lt LEVEL WARNING gt lt SHUT OFF LEVEL gt lt COST PRICE gt lt SALES PRICE DESCRIPTION gt Feed Tank 1 gt Feed Tank 1 To change the description simply overwrite the displayed characters Each of the 7 tank setup options can be viewed and altered by overwriting the displayed characters except the Level warning which acts as a switch which will turn on and off the low alert level warning When the level warning is chosen and shown on the top line of the display No gt or lt YES will be displayed below use the arrow keys to change from one command to the other pressing the enter key saves the change Tank Setup Feed Tanks gt lt Waste Tank Waste Tanks Select Waste Tank 1 to 8 1 Manager Manual 11 System Configuration amp Usage gt Waste Tank 1 Select setup option to be altered DESCRIPTION gt lt CURRENT LEVEL gt lt ALERT LEVEL gt lt LEVEL WARNING gt lt SHUT OFF LEVEL gt lt COST PRICE gt lt SALES PRICE gt lt CAPACITY 2 DESCRIPTION gt Waste Tank 1 gt Waste Tank 1 To change the description simply overwrite the displayed characters Eac
4. IGHTS lt Megr menu gt lt Reports menu gt lt Bulk Transfer gt lt Delivery gt lt Outlet Access Each pin number can be assigned different levels of access rights to the system features setup as required by the customer Manager Manual 13 PIII ds Z System Configuration amp Usage EDIT BARCODES Add Barcode gt lt Edit Barcode gt lt Erase Barcode gt lt Erase All gt lt List Barcode Add Barcode Add Barcode Scan Now To add a barcode the scanner must be setup to the correct scanning mode and connected to the Aux port of the Compact unit The Scan Now prompt must be showing on the display simply scan the required barcode Select Outlet After scanning the barcode we add the outlet number which is to 1to8 dispense the required product Outlet 1 Quantity The final step in setting up a barcode is to add the dispense quantity 3 2 Edit Barcode Scan Now To edit a barcode the scanner must be setup to the correct scanning mode and connected to the Aux port of the Compact unit The Scan Now prompt must be showing on the display simply scan the barcode to be altered Select Outlet After scanning the barcode we either except or alter the outlet 1to8 Number that is to dispense the required product Outlet 2 Quantity The final step is to alter or except the dispense quantity 3 2 Erase Barcode Scan Now To erase a barcode enter the erase barcode menu command and s
5. able to help guide you through the Manager and Reports Menu s Manager Manual 15 4 Service Information gt System In Service Troubleshooting Chart The system will not dispense No air to Pump Get air back on pump fluid after correct input of Oil isolation valve turned off Turn fluid valves on data Not enough oil in tank Refill tank and prime pump My Pin No does not allow Pin No not authorised to dispense Ask manager to grant access to me access to dispensing product dispensing for this pin No My Pin No does not allow Pin No not authorised to use Ask manager to grant access to access to reports reports functions reports functions My Pin No does not allow Pin No not authorised to use Ask manager to grant access to access to management management menu management menu menu Order a new delivery or input a received delivery quantity When I put in a reel number Tank level below tank shutdown that normally works the keypad will not allow me to use it 1 Decrease flow rate 2 Increase flow rate The system is not giving Flow rate above maximum an accurate quantity Flow rate below minimum reading 3 Service pulse meter Displaying accurate Imperial G Q P system Chose correct setting for next quantity reading Chosen wrong U of M setting dispense Dispense wrong Pulse meter indicates Electrical connection failure Check wiring reduced or zero flow Switch module
6. can the barcodes that have been marked for deletion Erase All To erase all barcodes in the system except the erase all command prompt List Barcode To view the barcode list except the list barcode menu command The system setup should now be complete with all setup information added into the Compact Oilwatch systems control keypad software if you have followed your written configuration Manager Manual 14 System Configuration amp Usage Reports Menu Usage The printer button is used to access the Oilwatch systems reports menu On the top line of the keypad you should now see the words REPORTS MENU this denotes that we are at the first level of the reports menus The bottom line will show the sub directories off this menu To move between sub directories simply use the right and left arrows to scroll to desired op tion Level 1 Reports Menu Stock Levels Waste Levels Grade Usage Outlet Usage VV V V WV Operator Usage The reports menu offers the option to view or printout product tank levels and usage figures To view information simply press enter at the required command prompt To view specific information use the left and right scroll keys to scroll to the required information To printout required information simply press the print button Usage information can be reset to zero at the start of a reporting period from the management menus Clear Totals command prompt A Compact Menu Mapping XL or PDF file is avail
7. de 3 B Barcode 6 Manager Manual Oilwatch Keypad to Bar Code Scanner Enabling the scanner The Scanner must be setup on installation by your systems installer Entering barcodes into the keypad database With the unit operating normally press the Oilwatch button and enter the manager s PIN 1234 by default Press Enter Using the arrow keys select the SYSTEM SETUP entry Press Enter next select the EDIT BARCODES entry then select the ADD BAR CODE entry Press Enter At the SCAN NOW prompt Press Enter Scan the desired barcode then use the arrow Keys to select the required outlet and press Enter next enter the amount to deliver and press Enter again finally use the arrow keys to select yes or no to the IMMEDIATE START prompt and press Enter If Immediate Start is set to NO the operator will have to press the START button on the keypad before delivery commences You can continue adding up to 100 barcodes this way Manager Manual 8 System Configuration amp Usage Menu Use The Oilwatch button is used to access the Oilwatch systems manager menu On the top line of the keypad you should now see the words MANAGER MENU this denotes that we are at the first level of the systems manager menus The bottom line will show the sub direct
8. defective Replace switch module Locate and eliminate source of foreign material Increase flow rate Replace coil Replace Keypad Controller circuit board and Connector Fluid flow reduced or zero Foreign material in valve Flow rate below minimum Damaged coil Damaged Keypad relay due to connector diode failing in the open position Change paper or ribbon Reset transaction database use Erase Records in the manager menu Transactions fail to print Paper or printer ribbon empty Memory corruption in transaction database Manager Manual 16 4 Service Information gt Service Notes 2 PERME X gt gt Riverside House Plumpton Rd Hoddesdon Hertfordshire EN11 OPA England Manager Manual 17
9. h of the 8 waste tank setup options can be viewed and altered by overwriting the displayed characters except the Level warning which acts as a switch which will turn on and off the high alert level warning When the level warning is chosen and shown on the top line of the display No gt or lt YES will be displayed below use the arrow keys to change from one command to the other pressing the enter key saves the change gt Outlet Setup The Outlet Setup menu command is used to setup and alter the parameters of the outlets The systems manager is able to setup or alter the following outlet settings Location Waste Tank Delivery Limit No Flow Timeout Available From Available To Preset Qty If the system is setup for dispensing in Gallons the outlet setup menu also allows the manager to set the default unit of measure to be setup for each outlet either Gallons Quarts or Pints can be chosen The systems manager is also able to view the outlets Feed Tank and Scale Factor which are both setup within the Installer menu Outlet Setup Select Outlet 1to8 1 Reel 1 Select setup option to be altered LOCATION gt lt VIEW FEED TANK gt lt WASTE TANK gt lt DELIVERY LIMIT gt lt VIEW SCALE gt lt NOFLOW TIMEOUT gt lt AVAILABLE FROM gt lt AVAILABLE TO gt lt PRESET QTY gt lt DEFAULT UNITS 2 LOCATION ay Reel 1 To change the description of the location simply overwrite the displayed characters with the preferred location description Eac
10. h of the menus above can be altered by overwriting the displayed details except headings that are designed for viewing fields only Manager Manual 12 System Configuration amp Usage gt System Setup The System Setup menu command is used to setup and alter the parameters of the systems setup The systems setup is able to setup or alter the following settings Set Clock Use Pins Edit Prompts Edit Users and Edit Barcodes p T p D Eo System Setup Select setup option to be altered SET CLOCK gt lt USE PINS gt lt EDIT PROMPTS gt lt EDIT USERS gt lt EDIT BARCODES gt SET CLOCK DATE gt lt TIME DATE 18 01 1980 To change the date simply overwrite the displayed characters with the preferred date description The four remaining system setup menu commands are described below USE PINS Enable no gt lt Enable yes This command prompt 15 designed to allow the manager to turn on and off the systems pin number entry system EDIT PROMPTS Prompt 1 gt lt Prompt 2 gt lt Prompt 3 gt lt Prompt 4 Prompt 1 Edit Prompt Prompt 1 Text To change the prompt description to the required text overwrite the displayed characters EDIT USERS Add user gt lt Edit user gt lt Erase User gt lt Erase all gt lt Print List Add user New User To change the user name overwrite the displayed characters Enter Pin Enter four figure pin number ACCESS R
11. lwatch II interface card into the Power supply and expanding there system into the Pe Oilwatch II allowing the newly required number of Keypads to be upgraded into a network Manager Manual 4 System Specifications Pin Code security 5000 users Controls up to 8 different grades of new oil amp 8 waste oil tanks Controls up to 8 outlets Simultaneous dispensing of outlets Setup for timed use of each outlet Maximum Delivery quantity per outlet Operator restriction of outlet use Independent calibration of all outlets pulse inputs Maximum flow rate single outlet dispensing 750L min reading from 100 ppl meter Maximum flow rate multiple outlet dispensing 1001 min reading from 100 ppl meter Flow rate multiple or single outlet dispensing using Oilwatch OW405M standard meters is 35L maximum Preset simultaneous outlet dispensing Display of tank volumes Display of re order level warnings Tank shutdown level control Free flow metering or preset quantity metering options Bar code reader external data entry devise option Set up for use as industrial batching system Large digital display option Measuring in Litres or Gallons Quarts and Pints Standalone or configuration through Pc programming lead Input of special characters Upgradeable to Pc Oilwatch system keypad 1 000 transaction storage capacity Up to four manager specified custom input prompts Setup for system use without printer Printing
12. ng The volume dispensed is measured by the Oilwatch keypad from a digital signal returned by the meter Oilwatch can close down a dispense once the volume required is reached Some Oilwatch systems can monitor tank levels in much the same way using a sensor to calculate the volume In recent years it has become increasingly important because of legislation and for cost and environmental reasons that all businesses are able to accurately trace where how and what has happened to all fluids purchased The Oilwatch systems accurate dispensing makes monitoring a cost efficient solution for either large or small companies bulk liquids Companies wishing to improve their bulk oil installations and reduce losses from unrecorded deliveries will find the Oilwatch Systems reporting capability comprehensive and easy to use The reporting packages capabilities vary between each of our systems The customers reporting requirements should be taken into account before a system is recommended The flexibility and quality of the Oilwatch system design has made it an essential modern management tool reducing waste controlling cost and increasing profits With either Pc Oilwatch or the stand alone Oilwatch system users can retrieve a list of transactions to ensure that an accurate and traceable environment is maintained Manager Manual 3 Introduction To Compact Oilwatch Compact Oilwatch II has been designed for the smaller workshop or production line
13. ories off this menu To move between sub directories simply use the right and left arrows to scroll to desired option Level 1 Manager Menu gt Bulk Transfer Clear Totals Erase Records Tank Setup Outlet Setup Y V V V WV System Setup The manager menu lookup is designed to make it easier for the manager to find the place within the menus where information input is excepted The following options list is colour coded to allow the manager to see which level of the menu he is and the symbol has been added to show when the menu level changes Each of the headings above have sub headings which are accessed as show below these headings allow alterations to the system settings which control the operation of the system Each of the headings have a run through table and are individually described showing how the setup can be altered The systems command prompts are highlighted by colors showing the descending levels of access with the input responses highlighted in black Manager Manual 9 System Configuration amp Usage gt Bulk Transfer The Bulk Transfer menu command is used to transfer product to or from the systems feed or waste product tanks The system either adds the input amount to feed tanks or subtracts it from waste tanks If the tanks have not been assigned a description in the tank setup menu they are identified by tank numbers 1 to 8 for either feed prod uct or waste product Select Tank Type Feed Tank gt l
14. t Waste Tank Select Tank Tanks 1 to 8 Enter Amount 00000000 00 gt Clear Totals The Clear Totals menu command is used to reset Feed Tanks Outlet and User Usage totals The systems manager goes into the Manager menu and selects the clear totals command prompt this allows access to clear all three total options each option also allows individual reset or group resetting This would be done when the manager wished to start a new reporting period i e at the start of the week or month after he has produced his printed reports Feed Tanks gt lt Outlets gt lt Users Outlets Select All gt lt Select Single Select Single Outlets 1 to 8 2 gt Erase Records The Erase Records menu command 15 used to erase the transaction database 2 Are You Sure No gt lt Yes gt No Manager Manual 10 System Configuration amp Usage gt Tank Setup The Tank Setup menu command Is used to setup and alter the parameters of the feed and waste tanks The systems manager is able to setup or alter the following feed tank settings Description Current Level Alert Level Shut Off Level Cost Price and Sales Price The systems manager can turn on and off the Alert Level warning This warning is a low level for Feed Tanks The systems manager is able to setup or alter the following waste tank settings Description Current Level Alert Level Shut Off Level Cost Price Sales Price and
15. via ticket printer or any RS232 compatible printer Manager Manual 5 Printed Specifications Printed transaction information Transaction Numbering Date Time Oil Grade Outlet No Custom Prompts Operator Name Quantity dispensed Selling Price Low level warning Management printouts include Printed period usage totals By grade By outlet By operators name Current tank stock levels Modification of stock levels Set up of tanks Unauthorised access attempt Setup for industrial batching Power Power to control unit is 24v DC Power to solenoids is 24v DC Printer operates from 240v AC Manager Manual 6 Oilwatch Keypad to Bar Code Scanner The optional scanner interface unit comes with approximately 9 metres of four core screened cable which should not be extended The enclosure is a standard UK 40mm deep surface mount box as used for power outlets light switches etc Barcode Scanner set up Plug the power supply s DC connector into the scanner socket at the end of its cable Plug the power supply into a 230v power source the scanner Should beep Scan the following codes in sequence to make the scanner compatible Barcode 1 Barcode 2 Barcode 3 Sot eo otis 3 Barcode 4 MUI lt 75 1 Barco
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