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KB-EASY GRADE PRO user manual

1. Assignment e This report includes ranked lists of students Summary and their grades on one or more assign Eege e It can be used as a poster for displaying lace z cad grades on an assignment a aa Attendance e This report mirrors the onscreen Attendance Chart chart me Tenn It can be used for recording attendance on aac f paper for reporting term attendance to the ee office and for archiving attendance data z Jomo Attendance s This report includes a chart of student at Summary tendance totals broken down by category and ee a ee Toe Pee eet term ies D ee RE Et It can be used for reporting attendance infor es mation and for analysis aaa Class Graphs This report displays bar graphs of overall grades in one or more classes It can be used as a poster for classroom dis play since student names are not included Class Missing This report includes a very concise list of o Work missing work in one or more classes If you E EE SE select multiple classes the missing work will Siar a or assignment rr Paesan D Ss e Although it is meant for the teacher it can Sea eee ers a be used as a poster or cut up and given to students Missing Work for Bronin Justin 8 18 06 Plant Kingdoms mi 9 10 06 Classwork Q
2. Has been encouraged to study and impre Would hawe been higher had homework be Homework must be completed before test Mini Summary Score Text View the score note for any se lected score S Gustavsen Peter Summer Essay ESL student Peter sure tried Getting better m a Wini Printing Reports Easy Grade Pro offers numerous comprehensive reports Regardless of the report you ll follow the same steps when printing open the Print Reports window select the report set options while viewing a preview of the report and then print This chapter begins by explaining this process in general It then describes each of the reports Using the Print Window 1 Choose Print from the File menu or click the Print tool f The Print Reports window will open E Print Reports x Report Jup dees Gradesheet Di Atterance for Quarter 1 for II er ae College Prep Acade my List Options 3 Multi class Gradesheet Report Options 3 LL Studerts Muiti class 1 00 1 00 Main Options 4 4 00 400 2 Student Identifiers Name only e 3 4 Include students Displayed Only 5 Sort students No sorting feal Grade display show as GPAs sel e Grade type Overall e Match students by Name e Bronin Justin Include column averages Gunderson Rachel Keller Jakob Include Mutti class Avg Lawson Kenny Other Options Font Arial E Font Size 12 poi
3. nah Jins i N gt Inx gt nx 2 e S gt ny 2 In x N gt Inx nah Jins N gt nx 2 N gt in x In s gt Una 2 CHAPTER 7 Using the Standard Chart 67 To copy standards from one class to others 1 Choose Copy gt Standards from the Tool menu 2 In the upper left list select the class to copy from 3 In the lower left list select the class es to copy to Be sure that you don t select the class that is selected in the upper list 4 Select the standards you wish to copy in the list on the right Use the blue arrow button to select or de select all list items Hold down the Ctrl Windows Command Macintosh or shift key to select multiple items 5 Check all of your settings to ensure that you are copying the right standards to the right classes 6 Click the Copy button To change a standard s text grading option or other record data Open the standard s record by double clicking on the standard s name in the standard chart Edit the name or other data Click Done If you change the level of a standard Easy Grade Pro will automatically re sort your standards by level To change the order of your standards do one of the following Note If you have standards at multiple levels Easy Grade Pro will enforce a level order to your standards e Press on a standard s text in the 1 Student view of the Standarde chart and drag to the
4. The most thorough source of information about Easy Grade Pro is this Easy Grade Pro User Manual It is designed to teach you how to use Easy Grade Pro It begins with a Tutorial and then explains step by step how to start your own gradebook add classes set options add students and so on The manual comes as an electronic pdf file PDF or portable document format is a standard format for sharing readable docu 8 CHAPTER 1 Getting Started ments on computers If your computer does not have the ability to open pdf files free Reader software can be downloaded from www adobe com With this program you can view the manual onscreen You can also print some or all of the pages To view the Easy Grade Pro User Manual Start Easy Grade Pro From the Help menu choose Easy Grade Pro Manual e Alternate method With Windows press on Start choose All Programs gt Easy Grade Pro gt EGP User Manual With Macintosh the manual can be found in the Easy Grade Pro folder in the Applications folder The quickest way to get an answer to a question while using Easy Grade Pro is through Easy Grade Pro s in context Help It provides information about the part of the program you are currently using so that you don t have to spend a lot of time searching for what you need To view Help Choose Easy Grade Pro Help from the Help menu or click on the Help tool ol found on the Tool bar For the most current information about Easy Grade Pro tech
5. ken Li a E S ken T S e Clasevvork g a Hi G i Wm E WS Press on this menu A to set the display of scores to raw scores percents or grades CHAPTER 6 Using the Score Chart 57 To resize the assignment title region If your assignments titles are long you can give them more room in the score chart If the titles are con sistently short you can take away some space so that more student rows can be shown on your screen To resize the column height press and drag the thick horizontal line below the assignment titles up or down Classyyorl Chart Le Claseyyorl Journal E Claseyorl Level Te Test Quiz CO Go Gi D a Play Test Ou Test Ou To resize the column height press on the thick line below the assignment titles A and drag up or down To add a column to display points earned term grades attendance totals special student record information class rank etc 1 Press on the column title above the column of student names or an adjacent column and from the menu that pops up choose Add NEW Column A new column with student names will appear Note this menu item will become disabled if the eight column limit has been reached 2 Press on the new column s title to bring up the menu again but this time choose the desired content for the column 3 To resize the column press on the vertical line to the right of the title and drag left or right 4 To move the col
6. Student Chart e This report mirrors the onscreen Student e e riday chart It includes student names and their Jesse w emer ee Ire 1 Bradford Karen 4335 F Active English Standard Scale 2 Brown Jonathan 4987 M Active English Standard Scale D D D 3 Chu Jeff 4988 M Active English Standard Scale 4 Goodman Michael 4122 M Active English Standard Scale record information i e ID gender status a a 6 Haynes Terri 4557 F Active English Standard Scale 7 Kramer Jennifer 4155 F Active English Standard Scale 8 Radcliffe Missy 4133 F Active English Standard Scale 9 Robinson LaTony 4156 F Active English Standard Scale address etc D 10 Taylor Roger 4123 M Active English Standard Scale e It can be used for archiving student record data and for creating specialty reports for book numbers phone number addresses ete Student e This report includes a list of assignments Missing Work for which a student has scores that count as geg Geet eg signments your child is missing in our class Please help your child compl an affect the final grades missing It can include missing work from multiple subjects for a student in a single report 1010 1 6 06 Social Studies Map Skills e Use this to report missing assignments to EE E lease sign ant Thank you Ms Demo students and parents CHAPTER 13 Printing Reports 97 Report Description
7. Display Options e Font Options Set the font and font size to be used in the main charts This does not affect reports When a cell is selected highlight minimally entire row entire column or entire row and column Use this to control how much of a row or column is highlighted when a cell is selected For maximum readabil ity have the entire row and column selected M CHAPTER 4 Setting Options 33 Display student names as Last First or First Last This affects onscreen charts and reports It does not affect the seating chart which has its own option in the Class Options window Display assignment scores as raw scores 20 as percents 80 0 as grades B or using Assignment Record settings The assignment record setting can be found by double clicking on an assignment s name in the score chart or by choosing Assignment from the Chart menu This option can also be set by pressing on the small filter menu next to the first score for the first student in the score chart Display overall grades as as percents only 100 0 grades only A or percents and grades 100 A Display standard grades as numbers only 3 00 rubrics only Meets Standard or numbers rubrics 3 00 Meets Standard This option can also be set by pressing on the small filter menu next to the first score for the first student in the standard chart Show score attendance colors Use this to turn on or off the colors for scores and attendance
8. Basmati 1s open source software which means the software is not only free but the actual code is available and can be freely modified by those that know how It can run on your school or district s web server Software and documentation are available for downloading at http www sourceforge net Search for Basmati Parents and students can use a single password to view grades from all classes and teachers Once your school or district has set up the software on its server you can use Easy Grade Pro to generate a single grade file with information on all of your students and classes and upload it to the server using your browser To prepare your classes for uploading reports 1 Ensure that each class in your gradebook has a Course Code and other values These codes may be imported into your gradebook directly from school administration software or you may need to manu ally enter them into fields in the Records window for each class you teach To open this window choose Records from the Chart menu Then select the Classes tab Typically the Course Code will be in the first field under the Custom Data title and the others below it Follow the instructions provided by your school 2 Ensure that each student has a student ID The IDs may be imported into your gradebook directly from school administration software or you may need to manually enter them The student ID can be entered into the student ID field in the Records window under the Students
9. D D D D D Date Reading Assignment Score Points Grade 1 9 7 06 Qasswork Journal Intro i 50 50 50 50 100 0 A e Extensive options are available giving you ss E EES 4 9714706 i Homework Summer Essay i 50 50 i 75 75 i 100 0 At 5 9 25 06 H Qasswor k Indiv Study i 50 50 i 50 50 100 0 A 6 9 28 06 Casswor k Literature Grcle Report 5050 50 50 100 0 A 7 10 1 06 H Performance Chart Lesson i 15 15 50 50 100 0 At great control over the content of each report d se Ei ke BS eae 9 10 9 06 Test Quiz In Gass Essay i 47 50 i 188 200 94 0 A 1010 1 6 06 Casswor k H Book Report 100 100 7 100 100 100 0 A e D D ate Matl Assignmi Score Point 2 9 10 06 Test Quiz M i 50 50 50 50 100 0 A e It can be used to report student information aes i ye ees eee 4 9 14 06 H Homework Chapter 1 i 50 50 50 50 100 0 At 5 9 25 06 Homework Chapter 2 1 25 0 47 50 94 100 94 0 A 6 9 28 06 i Qasswor k Mat il i 50 50 i 50 50 100 096 A 7 10 1 06 Homework Ch t 50 50 75 75 100 0 At to parents students and for student folders E 92 L St 10 10 16 06 rk ch 50 50 50 50 100 0 A Date Language Arts As i Score Poin Grade Casswor K Fi 50 50 i 50 50 100 086 At C i 50 50 50 50 100 0 At It can be used as a report card E FAQ How can I get a progress report to fit on a single sheet of paper One way to sh
10. Easy Grade Pro 4 0 User Manual Orbis Software Inc Software License Agreement The Easy Grade Pro software program is licensed by ORBIS Software Inc for use only on the terms and conditions that follow Refer to the License label for the specific license type Use of the Easy Grade Pro software indicates that you accept all terms e To use Easy Grade Pro you must have a valid single user license or your employer must have a valid site license e Single user License A single user license applies to one user only The software may be used on any computer including but not limited to computers at a school site and computers at home The name of the user and registration number must appear in the Easy Grade Pro title screen If the license is transferred to another user a copy must not be retained and the new user must agree to the terms of this agreement e Site License A site license applies to a single site only and covers all employees of the site Under no conditions does a site license apply to more than one school or college level department An employee of the site is licensed to use the software on any computer including but not limited to computers at the site and computers at home The site name and registration number must appear in the Easy Grade Pro title screen The software license may not be transferred without permission from Orbis Software Inc e Windows Macintosh Platforms Easy Grade Pro may be used o
11. Eat AA ES1 4B and ES1 4C You ll know that you ve selected them if they appear in the columns to the right of the Star Lab column as shown below 099 Demo Gradebook egp eae aay eee aoa Y Quarter 2 science 1 D ac c gt E 3 C4 E Co ee Fo tua B 7 Exc Mee App Bel el n indicator ES1 4a Indicator ES1 4b Indicator ES Star Lab Indicator ES1 4a Mini Sum mary on Students know solar energy reaches Earth through radiation 1 Assign mostly in the form of Assignment w Standards Star Lab Classwork a SEN visible light v _100f 10 Students Miss Overall Quarter2 Std v 25 4 01 O ao ao 2 Brown Jonathan 1 84 9 B Exceeds Standard 21 2 Exceeds Standard A 3 88 4 B 4 91 0 A Meets Standard 5 89 7 B Meets Standard 6 86 5 B Meets Standard rg Kramer Jennifer 63 1 D Below Standard 8 Radcliffe Missy 98 5 A Exceeds Standard 9 Robinson LaTonya 95 7 A Meets Standard 5 10 Taylor Roger 84 7 B Approaching Standard D 11 ADD STUDENT x ER 4 Ms Demo did not need to type these standards into Easy Grade Pro In fact she easily imported them into this class from special plugin files At the top of each standard column is the standard s ID a unique identifier for the standard Below this is the standard s text and a number that represents the value of the highest rubric label Ms Demo
12. When I switch classes my gradebook displays a messa es could not be O aved What is happenings page 34 have a group of students or just one student with unique assignments How can I create a filter to show just this group and its assignments page 36 Chapter 5 Students and Assignments ow do I reshow a student once the status has been set to WD hidden page 42 Why are the dates wrong on the calendars and in the charts page 43 120 CHAPTER 17 Technical Support What are maximum score and points How should I set them oe What are maximum score and points How should I set them page 44 s If I use categ j ignment Points page 44 Why can t I change the status on one of my assignments It 1s stuck on Normal the Why can t I change the status on one of my assignments It is stuck on Normal page 45 Chapter 6 Using the Score Chart page 49 page 49 page 51 page 53 page 55 Chapter 7 Using the Standard Chart ow many standards should I add to my class page 64 What is the Power Law Formula for standards based grading page 66 Chapter 9 Making and Managing Backups page 83 l page 84 page 84 Chapter 12 Using Summaries ow can I check the calculations for one of my students4 page 89 Chapter 13 el Reports i d page 92 page 93 page 93 page 93 page 97 e Why are classes missing on a students multi class progress report Se KS cla
13. app SH UO YT Buyeas NUJU 13110 sty UO ssoid 3 qnop JUSUIUSIsSse UL 0 SpIepUR s JUI OL SULINTOS JUSUIUBISse UTEZI SNf MITA OT s UasWUbIssy 0 spsepue ys Dumun yey puepue s JUaPN S L PUL e2UaJajay Y2INO s uaswubissy bulsa I4 lag ddy oo og Hulpeay T Iaupm DIIY MPTP seqe Ign q JO MOI 201 PTY MOYS OJ eee SOU 2qny YOOQapeis e UT sse AU 0 tg 0 STU aen sasse gt HulysMs Using the Other Charts Although the score and standard charts are the most comprehensive of the six charts the attendance seating student and assignment charts share many of its tools and offer a variety of new ones to help you manage your student data This chapter describes the unique features of these charts Be sure to refer to Chapter 6 Using the Score Chart for explanations of tools shared by the charts To view any chart use the items in the Chart menu The Attendance Chart The attendance chart allows you to record attendance data for a single term Easy Grade Pro 4 0 Demo Gradebook egp Mel File Edit Tool wiew Chart Class Help Attendance gt ora Rend I HOA Be w ee fila la a sle 7 la s hoji hzhajashshelir hehar 3 Quarter 1 Reading Gd A0 Mini Summary F D amp C B B Bi A A A 94122006 lt 94 22006 34 32006 lt 9M 42006 T A 542006 OH 82006 lt 34 9 2006 Z 9 20 2006 lt 9721 2006 a 9222006 9 25 2006 lt 9 26 2006 97 2006 a H 10 2
14. 20 2 5 40 3 5 60 4 5 80 5 5 100 the use of special scores instead of numbers may be a better way to set up a 5 point system Your special scores could be 5 100 4 90 3 80 2 70 and 1 60 If you were to enter a 5 as a score the student would receive 100 of the maximum score for a 4 the student would receive 80 and so on This use of special scores has advantages over the use of true numbers 1 the range of percents is more typical 2 you dont have to use a modified grade scale 3 percents can be displayed in reports if you choose and 4 you don t have to use a maximum score of 5 on every assignment use whatever you want on any assignment Create your special scores in the Score view of the Class Options window Put the 5 and other scores in the Code column Be sure to add the or some other symbol to minimize confusion with true numeric scores Put the percents in the Value column Be sure to create a shortcut for each to make data entry of your special scores very fast Class Options Attendance Category Any class can be used for recording student attendance marks If you are an elementary teacher you may find it best to use your first class of the day for recording attendance when you print multi class progress reports Easy Grade Pro will automatically find and use the right class when printing the attendance chart portion of the report If you are a secondary teacher you can record
15. Find Opens a window where search text can be entered Find Again Finds the next matching student or assignment Help Opens the in context Help window M y U al EI al Walsall Wiss B amp B Import Opens the Import window Internet Opens a window where reports can be emailed or prepared for posting on the web Lock Gradebook Locks the gradebook and opens the Lock window Next Class Switches to the next class in the current term Next Term Switches to the next term of the current class Print Opens a window where reports can be printed Prior Class Switches to the prior class in the current term Prior Term Switches to the prior term for the current class Restricted Access Turns the RA mode on and off Records Opens a window with class student assignment and standard records Rotate Seat Rotates the selected furniture 90 clockwise Save Copy Makes a backup copy of the current gradebook Score Note Opens a window where text can be entered about a score Sort Sorts students assignments and seats based on the current chart Summaries Opens a window with extensive summaries Undo Reverses the last action Menus Reference File Menu Reference Edit Menu Reference Tool Menu Reference New Open Close Appendices 123 Use this menu item to create a new gradebook find and open a gradebook close the current gradebook automatically find and ope
16. See page 54 for information on using the Summaries window to curve an assignment CHAPTER 12 Using Summaries 87 Summary Type Uses Class Grades View lists of student performance overall or on any category ae e View statistics e EE F st e View bar graphs by grade or stu arloan EE SE St dent with color and other options a swam Lock or curve any student s over Ee all grade Pressing on the small ee circles See for informa tion on using the Summaries win dow to lock or curve a student s overall grade Class e View lists of students with totals amp Attendance on selected attendance categories IRE H e Sort the lists by any attendance T a a category Sec H e Get class totals _ Ce Next Ciass gt gt Done Class Notes e Record all kinds of notes about any class Te ES e Spell check Use clipboard text om options to insert stored text See ores for more information 2 Standard e View lists of student performance 2 Grades on any standard sorted by rubric p Rtg grade and the number of total Im Le scores a ae View statistics Z ss E View bar graphs by grade or stu dent with color and
17. What is the Power Law Formula for standards based grading An internet search for Power Law Formula results in hundreds of listings in a wide variety of fields including as tronomy meteorology and engineering In his highly regarded book TRANSFORMING CLASSROOM GRADING Robert J Marzano describes the use of this formula for standards based grading The math behind the power law formula is quite complex see below but all that s necessary for its use is that you know what it does how to interpret its scores and when best to use it In essence the power law formula predicts what the student s next score will be based on scores already present It can be thought of as a mathematical calculation that answers the question If the student were assessed right now on a skill at what level would the student likely perform Since a student s grade on a standard is meant to be an indica tion of skill at a certain moment in time the power law formula can be used to calculate standard grades To gain an understanding of how the power law works let s look at sets of student scores and Easy Grade Pro s power law calculation of each set To keep things simple let s say there are four assessments and four students and each student has earned the same scores 1 00 2 00 3 00 and 4 00 but in a different order If we were to simply average the four scores all students would receive a 2 50 However with the power law we ll get different
18. You can change the order or delete your assignments This section explains how to perform these basic tasks To change an assignment s name or other record data 1 Open the assignment s record by double clicking on the assignment s name in the score or assignment chart 2 Edit the name or other data Click Done To change the order of your assignments do one of the following e Press on an assignment s name in the score or assignment chart and drag to the new location e Choose Sort Assignments from the View menu You can sort by name date and category To delete a single assignment 1 In the score chart click the assignment s column number 2 Click the Delete tool or press the delete key To delete multiple assignments 1 Choose Delete Assignment from the Tool menu 2 Select the assignments to be deleted in the list Click the Delete button Using the Score Chart The posting and manipulation of student scores and notes can be tedious and time consuming This chap ter explains Easy Grade Pro s numerous tools to make the tasks both fast and easy Entering Scores This section describes a variety of ways to enter scores To enter scores by typing 1 Select the score cell 2 Enter any number from zero through 999 9 3 Press enter return or one of the arrow keys To repeat a score 1 Select the score cell other than the first cell in a column 2 Press the key To delete one or more scores 1 Selec
19. e Export Gradebook Template Use this format to create a new gradebook that has only the settings from the gradebook options class options comments windows The template can be used by others when start ing their gradebooks Export Attendance This format is usually not selected directly because it is automatically used whenever the Export Attendance tool is selected from the tool bar For help refer to the section Exporting Attendance on pag OH Export Report Card Data This format can be used to export student grade data to database software that prints custom report cards This is explained in detail in the section Using the Report Card Data For mat on page 116 Export Summary Comments Use this format to create a text file of the list of comments found in the Summaries window e Export Standards List Use this format to create a text file of the standards in a class e Export XML Gradebook This format allows you to export virtually all student data from one or more classes in an XML format Although this data will not be usable by most off the shelf programs district programmers or programmers at other software companies can write their own programs to take advan tage of this data for your benefit For example a program could be written to gather the student standard grades from the XML files created by multiple teachers for analysis of student performance on state stan dards e Other Formats The formats that app
20. i e 4 00 value for each grade Values must be between 0 00 and 10 00 To set the weights used when multi class GPAs are calculated 1 Choose Record from the Chart menu 2 Select the Classes tab 3 Edit the Class Weight for each class To display GPA in the Score or other chart CHAPTER 4 Setting Options 37 1 In the Score chart press on the column title above the column of student names or an adjacent col umn and from the menu that pops up choose Add NEW Column A new column with student names will appear Note this menu item will become disabled if the eight column limit has been reached 2 Press on the new column s title to bring up the menu again but this time choose Main Grades gt GPA The printed Score chart report will include this column as well w Diet Students GPA Overall 1 Bradford Karen 4 00 56 8 A 2 Brown Jonathan 3 67 92 5 A 3 Chu Jeff 4 00 95 4 A 4 Goodman Michael 3 00 66 8 E 5 Gustavson Peter 85 9 Satisfa 6 Haynes Terri 1 00 68 1 D 7 Kramer Jennifer 0 00 47 4 F B Radeliffe Missy 4 00 97 3 A 9 Robinson LaTonya 3 67 92 5 A 10 Taylor Roger 1 67 72 8 C 11 Kendricks Allison 3 67 97 0 A To display GPA in the Multi class Gradesheet report 1 Choose Print from the File menu From the Report menu select Multi class Gradesheet Select the Op tions tab 2 Press on the Grade display menu and choose show as GPAs 3 To include a column with weighted multi class GPAs turn
21. page 114 for information on this To enter assignment scores using the seating chart Seat options must be set to allow the entry of assignment scores See page 30 for help with this 74 CHAPTER 8 Using the Other Charts ISIMYIOIO 906 NUN Jo sadatd IO BIS Pd dIT AS Ip 93k 01 0 00 9S 21EIO I ISN pos 9 e 0Y JLIS PUODAS IY JO I9UIOS Yo T do y 0 yeas 110 y Sep s eas Jo dnos e 10 jeas om dems OF s eas buiddems UOTIS Iy4S11 19M0 201 UI XOq peus y Serp nyung Jo a0aId L ZIS OJ sinyUuANy Huizisay NUJU UPA WOES 10 a3seg doN My sooy anyuaIny p s HP OL ainyuiny DuIup3 SWJ Jo dnois e punoe g surjooI L SUISSeIp Aq 10 Sum Us Aq Supp Aq amyuny pue seas Laos UL NOX swia buijda 95S souRpud e IO 9 ep Iepus ed p rrs p dU 199 0 SUONNq I YPT 10 NUW STY ssaig USISSE IY se ABP oes oY UO SIE 23UEDUaUE 19Y O IO s2oUasqe IPITPUI SsIO OD punoIspeg JUSTUUSISSe PIIIsIp 3Y J9S 0 S0OUnd IY YOT I0 NUJU SIU ssoig s100 yUaWUBISsy au Duuae eqd eu buljz a5S N N NE SA ve costes TZ lx p00 ez vequieseg Menus EM A0 USLDEUOE EJ ase iw es uang fa DioIpeg Ir Cat z9 lt E s Lav Le H S 64 as zi ao ek 21 OH Ka pe Le pe Us s WS EE SS Ea e TateainletauvteielAtslelr a D oU 3A OU W Oe J3 xa j N SC 0 see El a Sr gg Zei nm n So 0 Pa SO e o
22. 160 200 80 0 Dropped Password i O 0 14 06 Homework Summer Essay 50 50 75 75 100 0 Y Batch emails to avoid spam blocking At Emails in batch 1 H 0 25 06 Classwork Indiv Study 50 50 50 50 100 0 Delay between batches 5 sec E O 28 06 Classworlk Literature 50 50 50 50 100 0 Default domain for incomplete email Circle Report At addresses sid 10 1 06 Performance Chart Lesson 15 15 5050 100 0 E Emailing Email Log l pt BA First First Next Cancel Send To set Email Setup options 1 Choose Email Internet from the File menu The Email Internet window will open shown above 2 From the Action menu select Email Student Reports 3 Select the Options tab 4 Find the Email Setup section and click the button to the left to open the list of options 5 In the Teacher Email field enter your email address This is used 1 when you send emails to yourself to confirm that emails are being sent properly and 2 as the return email address when the recipients want to respond to the emails you ve sent 6 In the Teacher Name for Email field enter your name as youd like it to appear in the From field in the receiver s email program 7 In the SMTP email Server field enter your outgoing email server name SMTP servers are the com CHAPTER 14 Emailing Student Reports 101 puters that take the emails we send and route them through the internet The SMTP server name often includes the letters smtp 8 The Ove
23. 2006 4 10 3 2006 zl Woft0Students Absent Tardy WO Bradford Karen WCS Brown Jonathan 3 Chu Jett 4 Soodman Michael AE AE AE Wee Gustavson Peter ie Haynes Terri WS Kramer Jennifer 8 Radcliffe Missy g Robinson LaTanya WI Taylor Roger ADD STUDENT 72 CHAPTER 8 Using the Other Charts To use the attendance chart e Attendance and calendar options must be set before using the attendance chart Color options may also be set for your attendance categories Refer to Chapter 4 Setting Options for help with this e Each column of the chart represents a single date in the calendar for the class Column numbers indicate the day numbers into the term No school days are grayed and cannot be selected To filter the dates displayed in the chart use the menu to the left of the first column number You can choose between showing all days the current day current week current month or a selected range of dates If the current day week or month is selected the actual dates will automatically change at the right times e To quickly hide all dates but one click on the date When only one date is visible use the horizontal scroll bar to scroll through all dates while keeping only a single date visible at a time To return to the nor mal view click the date again To resize the space for the date titles press and drag the thick horizontal line below the titles up or down e Be sure to display the at
24. 3 grade scale Easy Grade Pro will use the category s assigned grade scale in the score chart in assignment graphs and in reports Grade scales are created in the Grade view of the Class Options 26 CHAPTER 4 Setting Options window Class Options for Quarter 2 Reading Grade Rubric Categor Footnotel Score attend catendar Term Seat Color Use CATEGORY options to create categories for the assignments in this class You can weight categories use alternate grade labels and set dropping and extra credit options Category Hame Weight Grade Scale Option Dropping Etra Credit Drop up to 2 scores Y E Ee E h Use Category Weighting Sum of weights 100 0 5 0 for extra credit Cancel Done 5 Dropping Option When an assignment is added to a class Easy Grade Pro allows you to set the status of the assignment to Can be Dropped From among these it will drop the single most damaging score for stu dent If youd like Easy Grade Pro to drop more than one then select the number of scores to be dropped from the Dropping Extra Credit column You are limited to four dropped scores For more information on dropping see Adjusting Grades Dropping Extra Credit Curving and Locking 6 Extra Credit Option To make one of your categories an extra credit category select Extra Credit from the last column This will cause the name of the category to be changed to Extra Credit Be careful if you have category weightin
25. 40 7 40 7 21 2 45 7 Copying Class Options to other Classes One of the most important features in Easy Grade Pro is the ability to copy some or all of your class op tions from one class to others using the Copy Class Data window This can save you lots of time and help you ensure that your options are consistent across classes and terms To copy class options from one class to others 1 Choose Copy gt Class Options from the Tool menu or click the Copy Class Data tool and select the Options tab 2 In the upper left list select the class to copy from 3 In the lower left list select the class es to copy to Be sure that you don t select the class that is selected in the upper list To select multiple items hold down the shift ctrl Windows or command Macintosh key while clicking 4 Select the options you wish to copy in the list on the right Use the blue arrow button to select or dese lect all list items To select multiple items hold down the shift ctrl Windows or command Macintosh key while clicking 32 CHAPTER 4 Setting Options 5 Check all of your settings to ensure that you are copying the right options to the right classes 6 Click the Copy button Copy Class Data Assign Classes Options Seats Students Standards Gradebook Class to Copy FROM E Class Options To Copy Quarter 1 Science 1 Guarter 1 Science 2 Guarter 1 Social Studies Quarter 2 Reading Current Guarter A Math Quarter 2 La
26. Points Term 1 Term 1 Grade Term 2 Points Term 2 Term 2 Grade Term 3 Points Term 3 Term 3 Grade Term 4 Points Term 4 Term 4 Grade Term 5 Points Term 5 Term 5 Grade Term 6 Points Term 6 Term 6 Grade 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 KS 123 124 125 126 127 128 129 130 131 152 33 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 Term 7 Points Term 7 Op Term 7 Grade Term 8 Points Term 8 Term 8 Grade Term 9 Points Term 9 Op Term 9 Grade Term 10 Points Term 10 Term 10 Grade Master Attendance 1 Master Attendance 2 Master Attendance 3 Master Attendance 4 Master Attendance 5 Master Attendance 6 Master Attendance 7 Master Attendance 8 Master Attendance 9 CHAPTER 16 Porting 117 Master Attendance 10 Attendance 1 Attendance 2 Attendance 3 Attendance 4 Attendance 5 Attendance 6 Attendance 7 Attendance 8 Attendance 9 Attendance 10 Attendance 11 Attendance 12 Attendance 13 Attendance 14 Attendance 15 Today s Date short Comment 1 number Comment 2 number Comment 3 number Comment 4 number Comment 5 number Comment 6 number Comment 1 text Comment 2 text Comment 3 text Comment 4 text Comment 5 text Comment 6 text Student Summary Note 118 CHAPTER 16 Porting Using Plug ins Plug ins are small files created using Easy Grade Pro that ca
27. Print Reports win dow will open 2 Choose a Report from the Reports menu near the top Then explore all the tabs and buttons in the win dow Notice how as you change options the preview changes immediately If the preview is too large to view in its entirety press on it with the mouse to grab the page and drag it about Try different reports and different options Remember explore Print Reports x Report Muti class Gradesheet D Atterance for Quarter 1 for e Sa eae List Options College Prep Academy Quarter 1 Qheral Di kel a D Mutti class Gradesheet Report Options Main Options Student Identifiers Name only Include students Displayed Only Sort students No sorting Grade display showasGPAs sl Grade type Overall si Match students by Name sl Benjamin Auunde Bronin Justin Include column averages Gunderson Rachel Keller Jakob Include Multi class Avg Lawson Kenny d Nguyen Tad Other Options bessen on Stevens Renee Font Arial Talbo keet Font Size 12 poit AVERAGE School Name College Prep Academy Custom Report Title Attenance for Quart Include Class Name in title if applicable Custom Report Date X Print Setup Zoom 1x D First Met Cancel 3 Click the Cancel button to close the Print Reports window This is the end of Lesson 4 and the end of this tutorial By the way the cha
28. Report Title Use this option to change the name of any report i e Washington School Report Card e Custom Report Date Use this option to change the date that appears of a report in case you don t want the current date to appear In fact you can use this option to include any text not just the date Print in color Most reports can be printed in color Keep in mind that color printing typically costs more and takes longer CHAPTER 13 Printing Reports 93 FAQ How can I maximize the columns on each page To maximize the number of columns that will fit on a page use the Page Print Setup options to set the orientation to landscape view sideways and the scale to between 60 and 80 If your printer doesn t support scaling set the font size to a small value FAQ How do print multiple reports per sheet of paper Many printers today allow you to choose the number of pages to be printed on each sheet of paper They do this by shrinking each page the correct amount and placing the pages at different locations on the paper These options are known as layout options and can be found in the print window that appears after you click the Print button FAQ How do change the teacher or school name that appears on reports Site license version The school s name is entered into the program when it is first used It can only be changed by reinstalling the program The teacher s name can be changed in the Print Reports window Single
29. Student Notes This reports allow you to print the notes in STUDENT NOTES Quarter 1 Reading Name Friday August 1 amp the Student Notes view of the Summaries Chu Jeff e Book Report Great report Shows much work D D Gustavson Peter in do Y O can al S O in cl de th e S CO re n O te S e Journal Intro Peter shows great effort despite his difficulties with language No score given W W u u D e Level Test Peter scored low on this but is trying No score recorded Summer Essay ESL student Peter sure tried Getting better e In Gass Essay Peter tried his best to follow the subject of the essay topic Still has great trouble translating meanings into his riting No score gi e It can be used for reporting and archiving SES fe ro Jennifer said she didn t want to do this work and ripped the papers Very frustrated ifer s missing work is affecting her grade in Reading h I Taylor Roger e S e O E S D Chart Lesson Was there only for half of lesson due to band practice Student e This report includes comprehensive infor Progress re mation about a single student from one or ven Karen ae Se Hello Parents D t d It This is the first progress report of the year Please look it over and let me know if you have any questions We are off to a great p O r car mu ID e C as S es e start and want to keep the momentum going throughout the year You can contact me at Quarter 1 Assignments
30. Use the first menu to select the score to change If you select Text Score gt from the menu be sure to type a numeric score 4 Use the second menu to select the new score As before if you select the last item in the menu be sure to type a numeric score 5 Select the range of assignments to be included If you choose All displayed assignments any assignments hidden by filters will not be affected Choose Selected assignments ONLY if you selected at least one assign ment column before opening the window 6 Optional If you would like ungraded assignments to be included select the Include Not for Grade item The Not for Grade attribute is set in the record window for an assignment 7 Click the Change button Adding Footnotes and Notes to Scores A footnote is a short numbered predefined note that can be quickly added to one or more scores It is used to provide additional meaning about the score Footnotes can be viewed and edited in the Class Op tions window Footnote view In the score seat and standard charts a footnote appears as a small number between one and nine in the lower left corner of the score cell However in a progress report the full text of the footnote appears with the score EECH HIT o 12 4 06 EE Journal Entries 47 35 50 47 5 50 95 0 A Score increased due to extra credit EEN EEN ERR R EES ER ENER ERR eee nen EE ene een RER EEN eee eee cemeeeeeneemenmaeeeeaeemeeeeneeeen See eee nee aue eee e
31. Use the small blue button near the top left corner of the mini summary window to choose among the dif ferent types of summaries There are six different views as this chart explains Summary Type Uses Class Graph View a class bar graph with class Sl Quarter4 Reading average change as percents based and standards based scores are entered m ke m 7 Mini wwe e Cr A D BE eRe ae 90 CHAPTER 12 Using Summaries Summary Type Uses Assignment Graph View a bar graph with class aver age change as percents based and standards based scores are entered eyiindicator RA Summary Mini Student Graph e View a line bar graph with stu dent performance over time e Automatically switches between percents based and standards based views 4 0 3 0 2 0 1 0 Mini Sum mary Student Grades View a list of student totals alll gt OVERALL GRADE 688 5 725 95 0 aile Test Quiz sesreaes 120 208 90 0 E e Performance 59 50 100 0 Homework 117 5 125 94 0 le Oosswoek 341 350 97 4 E Completed 688 5 725 95 0 Score Footnotes Apply score footnotes to one or more selected scores by clicking on a footnote in the Mini Sum mary 1 Turned in late 2 Score reduced because turned in late 3 Score increased due to extra credit 4 Score increased due to effort 5 6 F
32. a student has earned This op tion is not available if any of the classes being combined uses category weighting 4 Choose to match the students across classes by ID or name Each student s ID number or name must be completely identical in all terms 5 Carefully select the prior term classes by pressing on one or more menus below the name of the current class When selecting classes you must choose between combining the term or the overall grade In most cases you should choose Term However if one of the classes you are combining has term options set in it you may want to choose Overall instead CHAPTER 11 Working with Terms 83 Here is an example to explain the difference between Term and Overall Let s say your gradebook has five terms as follows Quarter 1 Quarter 2 Quarter 3 Quarter 4 and Year In the Quarter 2 class you combine Term grades from Quarters 1 and 2 In the Quarter 4 class you combine Term grades from Quarters 3 and 4 In the Year class you could combine Term grades from Quarters 1 2 3 and 4 but you could instead combine Overall grades from Quarters 2 and 4 6 If you have selected Combine grades using weights enter the term weights in the Weights column They must sum to 100 7 Click Done Easy Grade Pro will go to each of the prior term classes and try to match the students Whenever a match is found the student s points grade and attendance totals for that term are copied to and combined with th
33. and Email Address 2 fields To enter email addresses in the Student chart 1 Choose Student from the Chart menu 100 CHAPTER 14 Emailing Student Reports 2 Find the columns titled Email 1 and Email 2 3 Type the addresses Email Setup Options Before you can send emails you will need to set certain options in your gradebook known as Email Setup options You will need information from your school or your ISP for setting these options It may be help ful to study your Account settings in your current email program the settings in Easy Grade Pro will likely be very similar When setting these options accuracy is critical spelling punctuation spacing must be exact or else the SMTP server will reject the emails 6 9 Email Internet STUDENT PROGRESS REPORT Action Email Student Reports H Friday August 18 2006 for All students in Quarter 1 Reading KH Bradford Karen List Options Hello Parents This is the first progress report of the year Please look it over and let me know if you Y Email Setup 2 have am questions We are off to a great start and want to keep the momentum going Teacher Email SY throughout the year You can contact me at Teacher Name for Email Quarter 1 Assisnments SEE ESE __ TI fex Sei Veieeg es JS Jee Override default SMTP port 9 7 06 Classwork Journal Intro 50 50 50 50 100 0 y SMTP Server requires authentication 0 Account ID E 0 14 06 Test Quiz Level Test 20 25
34. and notice that Easy Grade Pro completes it with Bronin Justin Press enter Type his score Go ahead and finish the remaining scores on your own just make them up When you are done be sure to deselect the Use Continuous Search Mode box so the Find window will stop reappearing By the way the Find window and the continuous search mode work in all of Easy Grade Pro s charts score atten dance seat student assignment and standard Lesson 3 Options and Tools This lesson which has been divided into five short parts will guide you in an exploration of some of the options and tools within a gradebook To begin this lesson the Demo Gradebook must be open Part A Gradebook Options and Class Options Easy Grade Pro offers an abundance of options to accommodate your personal style Some options such as font and font size affect the entire gradebook and are called Gradebook Options But many options apply only to a single class these are called Class Options and include items like grade scales categories weighting calendars colors and more In this section you ll view both types of options Don t forget to utilize the Help tools to gain additional information about the options 1 Select Gradebook Options from the Edit menu and explore all tabs Click Done Gradebook Options Clipboard Text Report Labels Palm Setup Use GENERAL options to set the display security backup and other main gradebook options Display Options
35. and wants to include their Social Studies grades in the progress reports sent to parents and posted on her website So periodically she imports the entire Social Studies class from her associate s Easy Grade Pro gradebook using a floppy disk or her school s network 5 Switch back to Quarter 2 Reading Now click on the Attend tab above the Class menu to switch to the attendance chart Make sure that you are viewing Quarter 2 Reading Notice that the new chart displays dates and attendance marks Ms Demo takes attendance in just one class Reading because it is the first class of her day She could if she wanted to take attendance in any or all classes 6 A class actually has six different charts score attendance seating student assignment and standard Although Ms Demo spends most of her time using the Score chart she does use the others on occasion Use the tabs above the Class menu to switch to each of the charts In the student and assignment charts be sure to use the scroll bars so that you can view all the different columns 7 Each class in a gradebook can have its own students assignments and configuration of the charts Before moving on to Lesson 2 take a few moments to use the Class menu the Prior Class and Next Class tools and chart tabs to examine the rest of Ms Demo s gradebook Remember explore Lesson 2 Adding Assignments and Scores The most time consuming task in the grading process is that of adding assignm
36. another It is done through the use of assignment points By definition an assignment s points is the number of points to be earned when a student s score is equal to the maximum score Using the example above in which the student s score 1s 15 out of 20 the student will get 75 of whatever value is set for points The student will receive 15 points if there are 20 points possible 75 points if there are 100 points possible 150 if there are 200 points possible and so on So how should you set an assignment s points The answer depends on your grading style If you are a points grader you should use the same number for maximum score and points When you do this the student s score whatever it is will be equal to the number of points earned If you are a percents grader or a problems grader simply keep the points set at 100 for a typical assignment 200 for an assignment worth double 50 for an assignment worth half and so on Be sure to see FAQ How is a student s overall grade calculated on page FAQ If use category weighting does it matter how I set assignment points If you use category weighting i e Quiz 30 Homework 50 Final Exam 20 and you want all assignments in a category to have the same value simply set points on all of them to 100 or to 10 or to anything as long as they are all the same However if you want one assignment to be worth more than another assignment in the same category then follow the guideline
37. by dragging one to another The upper left corners must be aligned e Select more than one item by clicking while holding down the shift key or by dragging a rectangle around the seats Drag a group of selected items e Double click on a seat to open the Seat Options window Try different settings e Double click on a piece of furniture to open the Furniture Options window Try different settings 18 CHAPTER 2 Tutorial Four Short Lessons Part E Other Tools and Windows Many special windows can be opened by double clicking right clicking and control clicking in different regions of the charts Try these suggestions for opening special windows in the score chart Double click on a row number or column number to open the Summaries window for that item Double click on any student or assignment name to open the Records window Double click on any score cell to open the Score Note window Single click in the small box to the left of the first score for any student to open the Lock Curve Grade window e Right click Windows or control click Macintosh on student names and assignment names Lesson 4 Working with Reports In this lesson you will be taken through the steps of selecting a report its range and options Then instead of printing the report you will preview the report on screen The Demo Gradebook should be open You can be in any class 1 Click the Print tool on the tool bar or choose Print from the File menu The
38. can be combined across classes us ST BH J ing the Class Weights found in the Records eee E LE T window a e a e e E e Elementary teachers can use this report to list ni S mi z R all subject grades for all students Secondary z S EE e teachers can use this to produce a ranked list i i e of students across classes 96 CHAPTER 13 Printing Reports Report Description Score Chart e This report mirrors the onscreen Score chart SCORES CHART 1 2 3 4 e Extra rows and columns can be included Nave GC d READING 7 8 8 8 e It can be used for recording assignments le S E Sle 218 and scores on paper for reporting term at ls EER tendance to the office or for archiving score s 0 A yer 2 3 data fe erie Seating Chart The seating chart report mirrors the on screen Seating chart In can be used for reference taking paper at tendance for learning student names and for substitute teachers Standards e This report displays standards standard Chart grades and standard scores for all students e A variety of statistics can be included e It can be used for archiving student standard data and for analysis of performance on stan dards individually and as a class
39. click on the item The Furniture Options window will open e Furniture can be copied and pasted using Copy and Paste in the Edit menu To delete an item select it and click the Delete tool or press the delete key e The structure of a seating chart and its furniture can be copied to and from other classes Choose Copy Seats from the Tool menu and follow the prompts When furniture is copied from one class to another it always replaces any furniture that the class may already have e To print the seating chart choose Print from the File menu Under the Chart tab select and print the Seating Chart report To take attendance using the seating chart e Attendance and calendar options must be set before using the attendance chart Refer to pages 28 for help with setting Attendance options and page 29 for help with setting Calendar options In addition seat options must be set to allow the entry of attendance marks See page 30 for help with this e The current date if it is within the calendar for the class will be displayed in the lower left corner of the window Use the and buttons to switch to other dates If the date is not the current date it will be displayed in red To record attendance press on the menu in the seat and select a mark or select one or more seats and click on an attendance code on the tool bar e Attendance can be exported over you school s network Refer to the section Exporting Attendance on
40. different score but each will have the same grade value An assignment whose special status is Not for grade is ignored during filling across 1 Select a score cell 2 If the cell is blank type the score but do not press enter 3 Select the Fill Across tool F or choose Fill Across from the Tool menu If this tool is not visible press on any tool or empty tool location and hold the mouse down for at least a second From the menu CHAPTER 6 Using the Score Chart 49 that pops up choose the tool To enter scores directly from student papers By using Easy Grade Pro s Find tool it is easy to enter scores directly from student papers even if the papers consist of an unsorted mixture of assignments classes and students Here s how 1 Open the Find window by clicking the Find tool ol or by choosing Find from the Tool menu Find Search by Name ES E Use Continuous Search Mode _ Search all current term classes Gm nd 2 Choose by Name from the Search menu and select Use Continuous Search Mode By selecting the con tinuous search mode Easy Grade Pro will reopen this window after each score is entered 3 Optional If the stack of papers includes several classes select Search all current term classes If this is selected Easy Grade Pro will search other classes if the student cannot be found in the current class If you have the same student in multiple classes you may wish to search using some other search field
41. disk and store it at a different site Do not erase a backup 78 CHAPTER 9 Making and Managing Backups until after the school year has ended Or print score and attendance chart reports for each current class on a biweekly basis Store these away from your archived backups How to Make a Backup We recommend that you take advantage of Easy Grade Pro s automatic backup options explained on page 34 You can also make a backup copy of your gradebook manually Here s how 1 Choose Save Copy from the File menu or select the Save Copy tool 2 In the window that opens set the name of the backup The default backup name is Copy of gradebook name on Windows or gradebook name copy on Macintosh 3 Set the location for the backup to a folder created for backups or some other location set aside for your backups 4 Click the Save button FAQ My gradebook s name is Copy of copy of What is going on If you have a gradebook with a Copy of copy of in its name it means you are opening and using your backup copies instead of your main gradebook A backup copy of a gradebook is like an insurance policy it s something that you hope you never have to use Don t get your gradebook and its backup copies confused and don t work on a backup of your gradebook unless there 1s a good reason For more information on this see FAQ Easy Grade Pro saves automatically What does this mean on page 20 Working at Home and Sc
42. don t actually have the student papers you ll simply pretend 22 Click on the Find OQ tool on the tool bar or choose Find from the Tool menu The Find window will open Find Search by Name E Use Continuous Search Mode Search all current term classes Gee Find 23 Select Use Continuous Search Mode Then click Exit you must close the Find window The continuous search mode causes Easy Grade Pro to return to the Find window after every score is entered This means that whenever the enter key is pressed or whenever a grade is clicked on the tool bar the Find window will reopen automatically CHAPTER 2 Tutorial Four Short Lessons 15 24 In the score chart select the first score cell for the Star Lab assignment This score cell is for Kelly Arm strong 25 You will be pretending to enter scores directly from student papers Follow these steps Paper 1 In Kelly Armstrong s score cell type 25 and press enter The Find window will reopen Paper 2 The next paper belongs to Josef Talbo In the Find window type the letter T and notice that Easy Grade Pro completes it with Talbo Josef Press enter Now click Sat on the tool bar The Find window reopens Paper 3 Tad Nguyen earned a 20 Type an N in the Find window and press enter Type a 20 and press enter again Paper 4 Justin Bronin earned an 18 Type the letter B and notice that Easy Grade Pro completes it with Benjamin Atunde Type the letter R
43. each class in which the student are to be deleted To withdraw a student 1 Open the student s record by double clicking on the student s name in one of the charts 2 Use the Status menu to select either WD grayed or WD hidden and click Done If you choose WD grayed the student will remain visible in the charts but will appear grayed and the data will not be edit able The letters WD are appended to the name of the withdrawn student If you choose WD hidden the student will be removed from all charts but will remain in the Records window 3 Repeat these steps for each class in which the student is to be withdrawn FAQ How do reshow a student once the status has been set to WD hidden To show a student whose status has been set to WD hidden choose Records from the Chart menu and select the Students tab Use the Record pop up menu in the right corner to switch to the student s record Use the Status menu to change the status to Active or WD grayed To transfer a student when classes match If the two classes match exactly assignment order assignment settings calendar settings score footnotes etc it is easy to transfer a student using the Copy Class Data window Refer to the section titled Copying Students to other Classes on page 41 for help with this You could also use basic copy and paste as follows 1 Select the student s row number to the left of the name in one of the charts 2 Choose Copy from the Edit me
44. gradebook there may be a prompt for saving a copy It is highly recom mended that you make copies of your gradebook but keep in mind that these are copies they should never be used unless something happens to make your original gradebook unusable Adding Classes to a Gradebook In Easy Grade Pro a class is a collection of students and their data for a single subject in a single term A subject might be Reading Math Physics I or Art History A term might be Quarter 1 Semester 2 or even Final Exam It is generally best to have a one to one correspondence between the classes that you teach and the classes in your gradebook If you teach five subjects this term you probably should have five classes in the cur rent term of your gradebook If you teach multiple sections of the same class i e three sections of Earth Science there generally is no benefit to combining the sections into a single class Easy Grade Pro makes it easy to switch from one class to another and to copy assignments and options from one class to others By keeping your classes separate you will be able to view summaries of each making it easy to make compari sons If you are an elementary teacher with multiple reading or math groups from your main group of students you can choose to have all groups in a single class or break them into separate classes Easy Grade Pro can handle either setup well If you have just created a new gradebook one without classes a window wi
45. group of students or just one student with unique assignments How can I create a filter to show just this group and its assignments The first step is to come up with a code for this group such as RED Choose Assignment from the Chart menu and put the code into the Note field of each assignment s record Choose Student from the Chart menu and put the code into one of the twelve custom fields of each student s record Now create a filter that shows students with the code in the custom field and that shows assignments with the code in the Note field If you have multiple groups of students and assignments in your class you can create a filter for each group Gradebook Options GPA GPA or grade point average is a numerical point value i e 4 00 assigned to a student s grade i e A The GPAs from multiple classes can be combined to produce a weighted multi class GPA GPA can be displayed in certain charts and reports Gradebook Options Use GPA options to create a lock up table of grades and their grade point equivalents to be used when calculating GPA Order is not important GPA is calculated to hundredths place To edit GPA options 1 Choose Gradebook Options from the Edit menu and select the GPA tab 2 In the Grades column on the left enter all grades i e A that are in use in your gradebook in all of your classes These can be entered in any order 3 In the Point Values column on the right enter a numeric point
46. i List Options Y Chart Options Columns Titem selected B 1 1 1 Understand how to use physical and chemical properties to o 1 2 Structures Understand how components structures organization Rows 4 items selected ES 1 2 1 Analyze how the parts of a system interconnect and influence Grade display Numeric 1 2 2 Understand how various factors affect energy transfers and t Sco Gester o Gs 1 2 3 Understand that all matter is made of particles called atoms Style options 3 items selected HJ v v Show Graph 1 1 1 Understand how to use physical and chemical properties to sort and identify substances v Show Student Average red v Show Class Averages blue v Show Predicted Next Score Power Law v Plot Trend Line Linear Regression 1 Indiv Study 2 Indiv Study 5 Chart Lesson Power Law f lt lt f NextStudent gt gt Done To open the Summaries window do one of the following e Select Summaries from the Chart menu 86 CHAPTER 12 Using Summaries e Click the Summaries tool To view the summary of a specific student or assignment select the item first and then click this tool e Double click a row or column number in any chart except the seating chart e Right click Windows or control click Macintosh on a student or assignment name and choose View Summary from the menu that pops up Using the Summaries Window e Use the Type menu at the top left
47. marks in the main charts To set the colors choose Class Options from the Edit menu and select the Color tab Hide assignment dates in Score and Standard charts If dates are not relevant to your assignments turn this option on Dates will be hidden onscreen as well as in certain reports Show warning symbol for students with missing work This symbol appears asa It will appear only if the student has scores that count as missing in the Class Options window Score tab Gradebook Options Clipboard Text Report Labels Palm Setup Use GENERAL options to set the display security backup and other main gradebook options Display Options Score Entry Options Security Password Options Backup Options Tool Options Score Entry Options Allow typing of Special Score Shortcuts and Grades and Special Scores The first item allows you to type a shortcut like a and have Easy Grade Pro automatically enter an ab and jump down to the next cell Special scores and their shortcuts are set in the Score view of the Class Options window The sec ond item allows you to directly type an A A or ab any grade or special score This option can also be set by pressing on the small triangle to the left of the grade click palette When a special score shortcut is entered move down move right and remain in the same cell If you typically enter scores down a column from one student to the next set the first option But if you typically enter
48. method is that once set up you must use it for every assignment in the class Since a grade scale applies to a student you don t want a situation in which a 50 is good on one assignment grade of 3 but bad on another grade of F This topic is addressed again in Class Options Score Category Whenever you add an assignment to a class a score category must be selected Categories are used in graphs summary charts filters and reports They help provide useful information about a student s per formance They can also affect a student s overall grade if the weighted categories option is turned on A class can have up to fifteen score categories To edit category options 1 Choose Class Options from the Edit menu and select the Category tab 2 View and edit the category names Since each class has its own set of options you can use subject spe cific names such as Lab Activity 3 Turn on category weighting click the Yes button if you want your categories to have a certain propor tional effect on overall grades Enter percents in the Weights column so that their sum is 100 To learn how category weighting affects calculations refer to FAQ How is a Student s Overall Grade Calculated on page 51l 4 Grade Scale Option If you would like to use a special grade scale for all assignments in a certain catego ry select it from the Grade Scale Options column As an example you can have a category named Effort that uses a 1 2
49. one reading group in your class Filters can be used in all charts but the seating chart Before creating your own filter you should study the built in filters to see how they were set up To create a new filter 1 Choose Gradebook Options from the Edit menu and select the Filters tab 2 Click the New Filter button The New Filter window will open Filter Hame Show Missing Keyboard shift Ctrl em Students Assignments Scores _Overat average F cea I eaer e eaat I Beleeg e sea Jf E E E 3 Enter a name in the Filter Name field 4 Optional Use the Keyboard menu to select a unique key to be used to activate your filter 5 Your filter may contain individual filters for students assignments and scores Use the tabs to switch between these three parts Under each tab enter up to four rules The rules can be connected using and or found in the small menus to the left And connects two rules so that they must both be met while or allows 36 CHAPTER 4 Setting Options either rule to be sufficient Each rule consists of a subject and a condition that are selected using menus Depending on the type of condition the rule may or may not have an object that must be completed by typing letters or words into a text field Case is not important 6 Be sure to test your filter you may find that it needs refinement to work properly Note filters have no effect on students whose status is WD hidden FAQ I have a
50. personal web page to the index html page within your folder of grade reports on your web server The web layout program will have instructions on how to set up links 106 CHAPTER 15 Internet Reports Using Edline Edline provides a complete Internet platform that serves as your school s website or as a companion web site It allows easy uploading of student reports directly from Easy Grade Pro making it the easiest way to regularly upload reports For information view www edline com or call 1 800 491 0010 Once your Edline account has been set up and your school s classes and students have been defined you ll be able to begin downloading classes and uploading student reports To download classes and students 1 Create a new gradebook but do not add classes to it For help with this step refer to the section Starting a New Gradebook on page 19 You do not need to add classes yet 2 When the Guide Me No Classes window appears click the Edline Class Data Sync button Or choose Email Internet from the File menu 3 From the Action menu choose Sync Classes with Edline and click the Sync button Follow the prompts that appear To update your class rosters at a later date choose Email Internet from the File menu and repeat this step To prepare your classes for uploading reports If you downloaded classes and students from Edline using the Sync Classes with Edline tool then your gradebook is already set up for uploading reports Othe
51. report In the options window for a progress report turn on the Assignment Chart item click the set button after this item and choose Missing Assignments Only from the Include menu For an attendance report turn on the Attendance Summary item click the set button after this item to select the desired attendance items Click the Labels button in the main Print Reports window to change the title of the report FAQ What is the Completed Work Average and how is it calculated The Completed Work average which is found in summaries and reports is calculated in the same way as the student s Overall average except that assignments with scores that count as missing and scores of zero which typically indicate missing work are omitted If a student has no scores that count as missing nor zero scores then the Overall average assuming that terms have not been combined and the Completed Work average will be identical Since missing scores and zeros can have a large negative impact on a student s Overage average the Completed Work average can be useful in assessing student capabilities and in motivating students to complete work Emailing Student Reports Keeping students and parents regularly informed about classroom performance can be one of the most beneficial tasks that a teacher can perform It can also be time consuming and costly By using Easy Grade Pro s emailing tools this task can become quick and inexpensive Easy Grade Pro allows yo
52. select the Attendance tab 2 Under the Auto fill Score column select the special scores to be used for auto filling Scores can be cre ated under the Score tab in the same window To auto fill attendance scores 1 Choose Score from the Chart menu 2 Select the column or columns that you would like to auto fill by pressing on an assignment s column number and dragging left or right You can select any assignments regardless of date because Easy Grade Pro will only fill in scores when the date of the assignment matches the date of the attendance code 3 From the Tool menu choose Score Tools gt Auto fill Attendance Scores or click on the Auto fill At tendance Scores tool Du If this tool is not on the tool bar press on hold on any unused tool or on an empty tool location and from the menu that pops up choose this tool CHAPTER 6 Using the Score Chart 59 USISSe IY se App oures oY UO SUE DDULpUYL I3Y O IO saduUasqe 3 eOTpUT SIO OD punoisypoeg SIO OD 9 0U OOF 2 J S 0 CEW J012 10 UIM YT SINT 2100 3109s e d 0 YOIPO 9Tqnoq S3 ON 9109S UMOp 10 dn Seip pue duly sty uo ssoid s p yu wu Sisse Iy JO JYSIOY y DSU OT 3461 H N L aay AMP JuowuSIsse MOU L ppe OT s uawubissy bulppy NUSUI STY SN ION SUISSTJT MOUS Sp yons 194 Wozsn e Ajdde ot 19 14 OS NUS py 9y woy 1e 10 3sed Adoz ND sooy Ud sep pue Joquinu uUIN oOs Mor e UO Ssoid PS OT suwnjo
53. tab or can be entered directly into the Student chart Choose Student from the Chart menu to view this chart To create a Basmati report file 1 Choose Email Internet from the File menu or click the Internet tool to open the Email Internet window 2 From the Action menu select Create Basmati file 3 From the for menu select the classes If you select the last item be sure to select one or more classes from the list below the List tab 108 CHAPTER 15 Internet Reports 4 Select the Options tab and set the Basmati Options using these guidelines e Course Set this to the appropriate custom field in the Records window This field is required e Section and Period Set these to omit or to the appropriate custom fields in the Records window e Students and Assignments Use these to set which students and assignments are to be included Use these in conjunction with the filters found in the View menu e Teacher Name Put your name in this field Teacher Email Put your email in this field This field is required Tchr ID Put your password in this field for access to Basmati This field is required e Phone Put your school phone number in this field e Control Leave this field blank unless instructed to use it 5 Click Create and save the Basmati txt file to the desktop of your computer or some other location 6 Quit Easy Grade Pro To upload a Basmati report file to your school s web server 1 Open your web browser
54. that vou ve set up for this purpose 4 Click Exit The window will close You are now ready to begin entering scores 5 Select the score cell for the first paper Enter the score and press enter The Find window will reopen 6 Enter a few letters of the name from the next paper Easy Grade Pro will attempt to complete the stu dent s name for you 7 Click Find or press enter Easy Grade Pro will find the student and select the score cell in the same col umn as before If the wrong student is selected edit the search text and click the Find Again tool Gy choose Find Again from the Tool menu or simply press enter twice to find to the next match If the select ed cell is in the wrong assignment column use the arrow key to switch columns 8 When you are done deselect Continuous Search Mode and click Exit The window will close FAQ Why does the Find window keep popping up when enter a score This window will reappear whenever a score is entered if the Use Continuous Search mode is turned on This mode allows you to quickly enter scores directly from student papers The next time the Find window opens turn this op tion off FAQ How does Easy Grade Pro treat blank score cells How can l easily set all blanks to a certain score In Easy Grade Pro a blank score has no value and 1s completely ignored when calculations are made This allows you to add assignments in advance without affecting calculations It also allows you to add assignme
55. the two grading methodologies Traditional grading is easy to spot because it typically involves e Simple letter grades e Assessments based on teacher defined criteria A single overall grade per student based on a combination of related and unrelated assessments of skills knowledge performance and conduct over a period of time The main advantages of this method are simplicity and professional freedom However it results in a very limited measure of a student s abilities The A on a child s report card might thrill the parents but this grade obviously doesn t convey any precise information Standards based grading overcomes this problem The essential qualities of standards based grading involve e Rubrics with meaningful labels e Assessments based on specific state district or school wide standards e Multiple grades per student one for each standard that reflects the student s ability related to the stan dard at a certain moment in time Obviously this more complete assessment comes at a significant cost it takes more time Easy Grade Pro offers tools to help minimize the amount of extra time needed and tools to take advantage of all the new information 62 CHAPTER 7 Using the Standard Chart Rubrics Before standards based grading can occur a class must have one or more rubric scales Each class in an Easy Grade Pro gradebook automatically comes with a set of rubrics but you can edit these and add your own to
56. this Finally Easy Grade Pro does not drop the lowest scores Rather it drops the most damaging scores These are the scores that when dropped result in the greatest improvement in the student s overall percent For a student who has her lowest score on an assignment with little point value or in a category with little weight Easy Grade Pro may drop a higher score For a student who performs well on tests but poorly on homework the student s lowest test score may actually be helping to prop up his overall percent in this case Easy Grade may not drop any test In all cases Easy Grade Pro will drop scores or not drop scores to maximize the benefit to the student 54 CHAPTER 6 Using the Score Chart To add extra credit do one of the following Increase the score on any normal assignment e Add a new assignment and set its status to Extra Credit With this method the assignment does not have a maximum score or points value Scores that are entered for students are treated as points and are added directly to the students points earned totals Be careful to enter scores that are proportional to the number of points possible in the class or else the effect of the extra credit may be too little or too great e Add a new assignment and set its category to Extra Credit This option is only available if you ve set up an extra credit category in the Class Options window With this method the assignment does have a maxi mum score and points v
57. user license ver sion The teacher s name is entered into the program when it is first used It can only be changed by reinstalling the program The school s name can be changed in the Print Reports window Note it is safe to reinstall Easy Grade Pro without losing any data as long as your gradebook 1s not named Demo Gradebook or Demo egp Types of Reports There are numerous reports and each has its own features as the following chart illustrates Report Description Assignment ie This report mirrors the onscreen Assignment Chart chart It includes assignment names and their SE s e record information i e maximum score E em d z z points date category etc ne ee e Options allow you to select the record items to be included in the report It can be used for archiving assignment record settings Assignment j This report includes bar graphs of students ASSIGNMENT GRAPHS Quarter 1 Reading Name Saturday August 19 Intro 9 7 06 avg 100 0 std 0 0 Graphs grades on one or more assignments gen e A variety of statistics can be included It can be used as a poster for classroom dis 2 Student Survey 9 11 06 avg 80 0 std 42 2 play since student names are not included i E E o C E TATTA 94 CHAPTER 13 Printing Reports Report Description
58. v4 0 To find the version choose About Easy Grade Pro from the Easy Grade Pro Ma cintosh or Help Windows menu 2 If your gradebook is on a Windows computer we recommend that you move it to the Desktop or some other convenient location so that you ll have easy access to it To move it press on its icon and drag If you don t know where your gradebook s icon is try looking at this path C Program Files Orbis Software Easy Grade Pro Its name ends with egp 3 It is important that the gradebook s name ends with the four characters egp By default an Easy Grade Pro gradebook will end with this extension even if the extension is not visible 80 CHAPTER 10 Working at Home and School Using a USB Flash Drive to Transfer a Gradebook 1 Insert a flash drive it into the USB port of your computer 2 Copy the gradebook to the flash disk Windows Right click on the gradebook s icon and choose Copy Right click on the icon of the flash drive and choose Paste Macintosh Drag the gradebook s icon to the icon of the flash drive 3 Eject the flash drive following the instructions for that came with it Don t just pull it out or you will likely damage the drive or its files Insert it into the other computer s USB port 4 Copy the gradebook from the flash drive Windows Double click on the flash drive s icon to open a window to it Right click on the gradebook s icon and choose Copy Right click on the folder on the hard
59. values because the power law puts more weight on recent assessments Let s take a look Assessment Assessment Power Law Interpretation of the Power Law Score 1 least weight 4 greatest weight Score Assessment Assessment 3 The scores show continuous improve ment The student will likely demonstrate mastery on the next assessment Student i 2 1 2 UU 3 00 4 00 3 00 The scores show irregular improvement The student will likely demonstrate high but not complete mastery on the next assessment Student 00 2 Student 00 3 1 00 Student 4 As you can see the power law formula can result in more meaningful values than averaging Should it then always be used No The power law formula is best used on narrowly defined standards i e Subtraction of mixed numbers with borrowing Avoid its use with broadly written standards that consist of multiple skills the results will be less meaningful The scores show very uneven perfor mance The student will likely demon strate a mid level of achievement on the next assessment The scores show continuous decline The student will likely demonstrate a low level of achievement on the next assessment For those with the inclination here s the power law formula used by Easy Grade Pro where x is the ordinal number of the score s is the score and N is the number of scores with all scores in date order power law score gt In x In s
60. w tal x E pepuks Veuftzes Up Buea Eil daa yOoqapesy owad pA Ok ildappin epi gt Dupgau z Japeng p azuepuapy 100 suondo sse 3y 100 geq sse 4don WMMP Jos aq ULI sye s je JO Gonpor pue 10702 adeys IY AMP sse Jayjoue Uompunyz pue yewo 9y PH 9Y JOS 0 DIN UANF Jo mont yeyo e Adoo ot 24M MOpUIM E u do o v rd Aue uo y rp jqnoq yey e buido suoidg 2 S suondo ewo 3 0UJOO J P IIIS 0 CEW PH HP 10 UIM YIP TYSIY 2100 3102S e d 0 YSI D 3 qnoq S ON 8109S XOU IY 0 Jeas JUO WOI WOT DITIS IY YMS 0 S J MOTIE IY 9S s e s Huiysiims 2aoqe uonnq speis e UO Yp 10 adA pue 3IIY YPT a1OIs amp 194U OJ 31095 Duuauuz IPOD JY ISOOYD pue eas E UO MOITE A0 UO YPNO EIED sdULPUI e 19 U9 OT 3a2uepua y Dumuae NUJU OO 201 OU a1 tung ppy esooyp fain IUINJ JO adaId e ppe OT oinzusn4 219 YOT sapeis JO MOI 201 PTY MOYS OT sJ pL1D YOOq peLI3 e UT Sept Aue 0 tg 0 STY aen s ssej DuIu3uMe eyn Huljzeas oul a2ueielau 23100 CHAPTER 8 Using the Other Charts 75 c H To select an assignment for scoring press on the menu at the bottom of the seating chart Use the and buttons to switch to other assignments To enter a score first click on the score cell in the seat Enter the score by typing or grade clicking e Use the arrow keys to move to other seats e Use the Continuous Search Mode of the Find to
61. you need to add a new class to your gradebook new meaning a class with new students or new course section numbers you don t need this chapter Instead take a look at the section To add a class on page 20 Starting a New Term Although you can start a new term at any time we recommend that you wait until the end of a term to do so This will help minimize the number of changes that may need to be made to your roster seating chart and options in the new term To start a new term for a class 1 Switch to the class 2 From the Tool menu choose Term Tools gt Start New Term Easy Grade Pro will automatically put a check or x for the appropriate term in the Records window for the class It will then switch to the new term and copy the students to it 3 To set the calendar or edit other class options click the View Edit Class Options button in the window that automatically appears To edit the term label for a term 1 Choose Records from the Chart menu or click the Records tool 2 Select the Classes tab 3 Edit the name of the term This change applies to all classes in a gradebook 82 CHAPTER 11 Working with Terms To add the Prior Term and Next Term tools to the tool bar These tools can make it easier to switch back and forth between terms 1 Press on any tool or empty tool location and hold the mouse down for at least a second From the menu that pops up choose the Prior Term tool 2 Repeat the process to add the Next
62. 128 standards Standards can be added to a class by typing copying from another class importing from another gradebook or through the use of plug in files This section explains how to add standards by typing 1 Choose Add Standard from the Tool menu The Records window will open to the first empty record Records for Quarter 2 Language Arts Record lofi L i Standard ID Level Standard HH Other Info Se e Progress Report Include Standard H Rubric 4 pt Rubric E Grade Average of scores ES Weight Next Standard gt gt Done 2 Type the Standard ID and press tab Standard IDs must be unique and can be up to 11 keystrokes in length If your standards are at multiple levels its recommended that you use a dot notation like that shown in the list in the prior section to clearly indicate each standard s position within the list 3 Choose the standard s Level from the Level menu If your standards are all at the same level choose the topmost level for each If you choose level 2 i e Strand or level 3 i e Indicator then you ll also need to choose the link standard the higher level standard that this standard belongs to To edit the label text CHAPTER 7 Using the Standard Chart 65 style and background color for each level choose Edit Level Options from the menu 4 Type the standard s text It can be up to about 200 keystrokes long 5 Optional Type additional text regarding the standard in the Note fi
63. 4 22 25 24 25 26 27 25 29 30 27 25 20 30 z9 30 34 Monday Movember 06 55 school days Friday January 19 2007 no school days In Easy Grade Pro a class is an entity within a single term only the calendar that you set up should reflect this If you use Easy Grade Pro s Term options to combine student data across terms you will be able to obtain attendance totals for multiple terms This is explained in Working with Terms on page 81 To edit calendar options 1 Choose Class Options from the Edit menu and select the Calendar tab 2 Set the days of the week that the class meets If your class meets on varying days be sure to select any day that the class might meet Once you begin recording student attendance marks the days of the week can not be changed 3 Set the first day of the term by clicking on the date in the first calendar Once you begin recording atten dance marks the first day of the term can t be changed 4 Set the last day of the term and the no school days on the other calendars These can be changed at any time 30 CHAPTER 4 Setting Options Class Options Seat Format If you plan to use the seating chart for a class you can set the size shape name format and attendance for mats for all of the seats in the Class Options window Additional options such as color and rotation can be set for individual seats but must be set in the actual seating chart Class Options for Quarter 2 Reading Gra
64. 8 6899 Pacific Time Fax 253 848 6505 fax only Web www orbissoft com or www easygradepro com Support support orbissoft com Sales sales orbissoft com 122 CHAPTER 17 Technical Support Tools Reference Up to twenty tools can be placed on the tool bar To place a tool on the tool bar press and hold on any unused tool or on an empty location From the menu that pops up select the desired tool F 4 4 O zl Si al Silo Seil G Add Assignment Opens the Records window to the first empty as signment record Add Furniture Adds a piece of furniture to the seating chart Add Student Opens the Records window to the first empty student record Auto fill Attendance Scores Replaces blank scores on selected assignments with special scores based on attendance marks Change Scores Changes all occurrences of a certain score to an other score Class Options Opens a window where class options can be edited Copy Class Data Copies selected students assignments and options to other classes Curve Scores Opens a window where the distribution of scores can be changed Delete Deletes the selected scores students assignments furniture etc Export Attendance Exports one day s attendance data to a text file over a network Export Opens the Export window Fill Across Repeats the selected data across a row to the last column Fill Down Repeats the selected data down a column to the last row
65. For Macintosh 1 Insert the installation CD 2 Double click the icon of the CD In the window that appears double click the Easy Grade Pro 4 0 In 6 CHAPTER 1 Getting Started staller icon and follow the steps Eject and store the disk 3 Start Easy Grade Pro by double clicking the Easy Grade Pro 4 0 icon in the Easy Grade Pro folder in the Applications folder For Windows 1 Insert the installation CD and follow the instructions that appear automatically If nothing appears choose Run from the Start menu type D setup exe and press enter Use the drive letter for your CD ROM drive in place of D Eject and store the disk 2 Start Easy Grade Pro by clicking on Start in the corner of the screen choosing All Programs and then choosing Easy Grade Pro FAQ Can Easy Grade Pro be networked Because servers are generally slower and less reliable than the hard drives attached directly to computers we recom mend that you install Easy Grade Pro directly to each computer and not to a server Easy Grade Pro for Macintosh can be installed to a server using the standard installation instructions Easy Grade Pro for Windows can also be installed to a server but you will need to copy the ProductID key at HKEY_LOCAL_MA CHINE SOFTWARE Microsoft Windows CurrentVersion Uninstall Easy Grade Pro to each workstation before the program can be used Otherwise Easy Grade Pro will display an error message that it has not been properly installed R
66. Go ahead and explore Part C Using Filters Easy Grade Pro allows you to configure the charts so that they display just the students assignments scores or attendance dates that you would like to see In this section you will explore ways to do this 1 Switch to the score chart and explore the four filter menus circled below 2 Switch to the other charts except seating find and explore the filter menus v Easy Grade Pro 4 0 Demo Gradebook egp TE Score Attendance Seating Student Assignment Standard p aunerz Reas SSC BA Am A N leg kd aae EISES OA a Quarter 2 Reading 84 29 Reading Skills Practice E e 5 5 5 O15 a e Es j HE Chart Lesson Classwork Journal Entries Classwork Book Report Homework ASSIGHMEHT Level Test ADD Test Quiz pe wef oo foul os feu os fem fos faa CD 85 9 Satistac 68 1 D 4744F 8 Radcliffe Missy 97 3 A Ee Robinson LaTonya 92 5 A 10 Taylor Roger 72 8 C 44 Kendricks Allison 12 ADD STUDENT Press on the four menus circled to filter students and assignments and to set the display of scores Part D Setting the Display of Seats and Furniture The seating chart allows you to place seats and furniture nearly anywhere It also allows you to change the shape size rotation and color of these items Use the Chart menu or tabs to switch to the seating chart Then try these e Move a single item by dragging it e Swap two seats
67. ID uniquely identifies a standard just as a student ID is unique to each student It is common for lists of standards produced by educational agencies to display standards in a hierar chical list In Easy Grade Pro the standard s Level indicates its position in the hierarchy In the list above Rubric 4 POINT 4 POINT 4 POINT 4 POINT 4 POINT 4 POINT 4 POINT 4 POINT 4 POINT 4 POINT 4 POINT 4 POINT 4 POINT 4 POINT 4 POINT 4 POINT 4 POINT 4 POINT 4 POINT 4 POINT 4 POINT 4 POINT Grading AVG OF STRANDS Avg of Indicators Power law Power law Power law Avg of Indicators Power law Power law Power law Avg of Indicators Power law Power law Power law Avg of Indica tors Avg of Indicators Power law Power law Power law Avg of Indicators Power law Power law Power law Weight 1 00 1 00 1 00 1 00 1 00 1 00 1 00 1 00 1 00 1 00 1 00 1 00 1 00 1 00 1 00 1 00 1 00 1 00 1 00 1 00 1 00 1 00 there are three levels Standard Strand and Indicator You may have all standards at the same level if desired If you use levels be aware that student scores can only be entered on standards at the bottom level Easy Grade Pro will then use these scores to calculate the grades for the higher level standards e The Standard Text is the description of the standard 64 CHAPTER 7 Using the Standard Chart e The Rubric is the set of lab
68. P sapes JO MOI y PTY MOYS OT SyPID HEI Puma SOUEPUaT diay SSED MEY maA JOO py an EIST d aaGogappin owag pA Ort Old apelin Asey Toquinu YOOQopeis e UT Sep UUIN OD s UO YSI D ay qnop prepueys an SH UO YOIPD 3 qnop prepur s AUP 0 YDITMS O STU N 10 JUIWIUBISSe UL 10 ATRUIUINS JY MTA OT 10 JUIUIUSISSe UL I0 P1091 IY MITA OJ sasse gt bulys3ms salewuns bulma Sp102 y HulmalA LIEU PAepue s JUSWIUHISSY SUL anuaiaiau YIINO 70 CHAPTER 7 Using the Standard Chart UUUIN OS STU UT 10201 USISSe IY 0 poyu Us0q ALY VEY Splepurys 10 JUO S3109S Ja103 UVI NOK S 102 puepue s 9 0U 19 U9 0 YSIPP 3 qnoq MOI STU UT d109S 10201 USISse paseq s usdsad peuornpen 13404 Sd10IS ISUOIUDEBIL UMOp 10 dn Seip pue au sty uo ssoid s y JUSUTUSISSE Iy JO V481 201 Bue OT IYHIdH N L sopeis prepueys yoojun IO X20 0 S x0q S Ul JOO opeis prepur s PoYIOT 9JVOIPUT STU J spiepue s Dutat30on Ioquinu UUINOS s WO DI jqnop u wusisse Up 10 ATRUIUINS 3Y MMA OJ s mewuns HuIMm IA AITEODEUIOIDE popes ore ASU pP2102S aq JouURD 11 0 pogu ore y MOTIG spiepur s YIM DIPDUEIS y sapeid dI eWO NY D E MB un Ki CH Del ok oo os os st gt gt Bis 5 7 Ei A E HN Si kk el amp ia ei amp EOP FE T e ech I 5 SIS amp 5 8 3r a Ae 7 WE 2 m m o S Si Go d a uj
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70. Score Entry Options Security Password Options Backup Options Tool Options 16 CHAPTER 2 Tutorial Four Short Lessons 2 Select Class Options from the Edit menu and explore all tabs Click Done Class Options for Quarter Science Grade Rubric category Footnote Score attend catendar Term Seat Color Use GRADE options to set up the grade scale s for this class Since students are initially assigned Scale 1 your main scale should be dragged to that position Select a Grade Scale Grades in Scale Minimums a Standard Scale 2 OSU Scale 3 Pass Fail Scale Rounding level for calculated percents Tenths 4 2 3 4 5 G T 5 J 3 gt gt gt S F gt gt gt S zs co Cancel Part B Adding a New Data Column You have many ways to configure the charts so that they best suit your needs In the score chart for ex ample special columns can be added which show class rank points or nearly any other data about your students The next few steps will show you how to do add special columns 1 Switch to the score chart view of Quarter 2 Reading Above the column of student names press on the 11 of 11 Students title shown below Press here ui Bradford Karen Brown Jonathan 3 Chu Jett Goodman Michael 5 Gustaveon Peter 6 Haynes Terri Kramer Jenniter 8 Radcliffe Missy CSS Robinson LaTonya 40 Taylor Roger 44 K
71. She also has decided to ease into standards based grading by focusing just on science at first If you are interested in learning about Easy Grade Pro s standards based grading tools proceed with the next set of steps Otherwise skip ahead to step 19 14 Click on the Standard tab or choose Standard from the Chart menu You should be viewing the Standard chart in the class Quarter 2 Science 1 Notice that there is a second tool bar with tabs labeled 1 Assign and 1 Student Below these is a menu with the name of an assignment To the right are three tools Make sure that the 1 Assign tab is selected 11 Star Lab Lal EA 15 Press on the menu and choose 11 Star Lab Or click on the Next Item tool gt until the menu dis plays 11 Star Lab shown above Note that the Star Lab assignment will appear in the first column to the right CHAPTER 2 Tutorial Four Short Lessons 13 With Easy Grade Pro s standards based grading features every assignment can have up to ten standards linked to it for independent scoring These standards can be very diverse from having to do with spell ing completion effort skills and knowledge Summaries of performance on standards can be viewed and printed that are independent of any specific assignment In the next step you ll select three knowledge standards that correlate to the Star Lab activity 16 Press on the Standards tool and from the menu that pops up select the following standards
72. Software are registered trademarks or Quit Easy Grade Pro aid ks of Orbis Software inc in the US and elsewhere 20 CHAPTER 3 Gradebooks and Classes 2 Click the Create a New Gradebook button The standard Save window will open where you can name and choose a location for your new gradebook 3 In the Save window type the name of your new gradebook What name should you give it We recom mend that you use your last name and the year or term such as Smith 2003 4 or Smith Winter Term 2003 4 Choose the location for your gradebook We recommend that you save it to your computer s Desktop because 1 you ll have ready access to it 2 you ll be able to open it easily by double clicking its icon and 3 the Desktop is a reliable place to store an important file since it is part of your computer s hard drive 5 Click the Save button Easy Grade Pro will create an empty gradebook and open the gradebook s win dow FAQ Easy Grade Pro saves automatically What does this mean Like many programs that deal with large amounts of data Easy Grade Pro automatically saves your changes while you work When you switch classes switch charts choose most menu commands or even pause for a few moments you trigger Easy Grade Dro save feature causing it to write changes to your gradebook file In Easy Grade Dro File menu there is no Save command you never manually save your work However there is a Save Copy command and when you close a
73. Term tool 3 To relocate any tool press and drag quickly the tool to the desired location Combining Terms Class Options Term At any time you can combine your students grade and attendance data from two or more terms to pro duce multi term totals Once combined you can view summaries and print reports that include the totals and individual term data Class Options for Quarter 2 Reading Grade Rubric Category Footnote Score attend catendar Term Seat Color Terms classes Combined With Quarter 2 Reading Quarter 1 Reading Term s Use TERM options to have prior term student data averages points grades and attendance copied to and combined with the current class Combine grades using Ze weights points Match students using name CD a ll ll ll le ll ll a Un combine Term Cancel Done To set or edit term options 1 Switch to a class in your current term 2 Choose Term Tools gt Combine Terms from the Tool menu The Term view of the Class Options window will open shown above 3 You must decide to combine your term data using weights or points Select weights if you want each term to have a set value Don t use this method unless you are at or near the end of the current term because temporary grade distortions can occur when the current term has only a few assignments Select points if you want the terms to be combined by summing all the points that
74. a class 1 Use the Class menu to switch to the class 2 From the Tool menu choose Term Tools gt Start New Term Easy Grade Pro will automatically put a check or x for the appropriate term in the Records window for the class It will then switch to the new term and automatically copy the students to it from the prior term Be sure to take a look at Working with Terms on page 81 for a thorough discussion of this topic To rename a term 1 Choose Records from the Chart menu or click the Records tool Ga 2 Select the Classes tab 3 Edit the name of the term This change applies to all classes in a gradebook Setting Options Easy Grade Pro attempts to accommodate your grading style by providing options on two levels class as well as gradebook Class options apply to a single class in one term Gradebook options apply to all classes Since getting Easy Grade Pro to match your style is so important this chapter should not be missed About Class Options Each class within your gradebook has its own grading scales score categories special scores attendance categories and other options Together these are known as class options because they are stored with the class and are unique to it A class does not have options until you view it for the first time Easy Grade Pro will automatically copy options into it from another class either from a prior term class or from an adjacent one If there is no other class because it s your fir
75. a student is included other than individual attendance marks and assignment scores Even the text found in the Summaries window is included This format results in a tab delimited text file In most cases this format cannot be used with the expensive out of the box school administration pro grams Such programs have very specific data formatting requirements and lack the flexibility to handle the data in the 157 fields Rather this format is to be used with general purpose database programs ones that offer rich sets of tools for importing sorting searching data manipulation and form creation These powerful programs are relatively inexpensive and are available for both Macintosh and Windows computers However using one of these programs to create a well designed database requires much skill and time This task is best left to experts Once set up it can be fast and easy to print your school s report cards using data from files created using Easy Grade Pro s Report Card Data format CON DW Li BB LA NH Fi mn Un Un Un bs KB KR BBR BBB DB BR WWW WWWWWWWNNNNNNNNNNYP ken ke kan ka kan to kan ee GA H ka CM GO A Oh Ui A H ra GE v Co A Oh UN DA H ka Ei vi CJ Ch Ui bb O H ka GC vi D A Ch Uni L H ra CH vi Last Name First Last Name First Name ID Gender Status Grade Scale Language Student Custom 1 Student Custom 2 Student Custom 3 Student Custom 4 Student Custom 5 Student Custom 6 Student Custom 7 Student Cu
76. ace older reports use a new folder name From the Get Edline ClassID from menu select the field in the Records window that is holding the Clas CHAPTER 15 Internet Reports 107 sID Select the first item unless your school directs you to select something else 5 If you turn on the Include Multiple Classes in each report option then you will need to enter a special ClassID into the Edline multi class ClassID field Don t do this unless your school directs you to do so and provides you with a special ClassID You must also enter an Edline multi class Class Title i e Ms Demo s 6th Grade 6 Set the remaining report options under the Options tab as desired 7 Click the Upload button If you are not using an always on connection to the internet be sure to con nect before clicking Upload Easy Grade Pro will open your web browser to the Edline server and send the reports During the process you will be prompted to enter your Edline screen name and password 8 View one or more reports To view the reports log into Edline and go to the home page for any class whose reports you uploaded Click on the name of the report folder in the Contents box You will see a list of reports The title of each report is the student s name To view an individual report click on a student s name You as the teacher will see all the reports When students and parents click on the folder they will only see their own reports Using Basmati
77. al If you have set up an Extra Credit category in the Class Options window for a class then all assignments in that category will automatically have their status set to Normal This can t be changed because it makes no sense to have a droppable extra credit or non graded extra credit assignment For more information on Extra Credit categories refer to the section Class Options Score Category on page 25 7 Select the Display Scores option Use this to set whether the scores will appear as scores percents or grades in the score chart A pop up menu in the score chart see page 59 can override this setting 8 Select the Progress Report option Progress report options include the following items Include Assignment The assignment will be included on every progress report whether the student has a score or not Include if Student has Score The assignment will be included only if the student has a score This option allows you to add columns to your score chart that only apply to one or some students It also allows you to enter assignments in advance and prevent them from appearing too soon in progress reports Exclude Assignment The assignment will not be included in any progress report 9 Optional Select one or more standards from the Standards menu If there are standards in this class you can link up to ten of them to an assignment By linking a standard you will be able to enter rubric scores on this standard in the Standar
78. al SouAEH Jad UOSARISN BEUSAN WELWPOO weu 2y UO XPIrp jqnop 4uepnys E 10 P1ODII JY M NA OT spiod3ay Hulmai A VEWIEUOL uao UNEY Psojpesg A eee GE EE EE olay ssoid sjuapnys IS 10 sUO moys OT s uapnis DuLSut GEI MPT SMOIA UIIMJAq YMS OT 3 3 9 ag u mm wg mg a Aaewuins IUIN 2190 APTP sopeis JO MOI y PpTY MOYES OL sJ pL1D HO YOOgopeis e UT sse AU 0 YDIMS 0 STU ISN soassely DUIUMIM olay ssoid s ustUIUSISse ID ryms UE 10 wos moys OT s uawubissy Duuaeut JILUD 31025S SUL 2U 1 J Y YIINO 60 CHAPTER 6 Using the Score Chart Using the Standard Chart This chapter explains how to use Easy Grade Pro s standard chart for standards based grading It first presents the rationale for standards based grading and then explains how to set up and manage rubrics and standards Finally it describes the two views of the standard chart how and when to use each to enter standard scores Since the standard chart has much in common with the score chart i e how scores and notes are entered and how to customize the display of data be sure to refer to Chapter 6 Using the Score Chart to become familiar with the features common to both To view the standard chart choose Standard from the Chart menu Traditional Grading vs Standards based Grading Since standards based grading is new relative to traditional grading it may be helpful to compare
79. alue If you are not using category weighting be careful to set the points value in proportion to the number of points possible in the class When you enter a score Easy Grade Pro will calculate the student s points earned and add them to the total points earned To view how extra credit is affecting a student s grade see FAQ How can I check the calculations for one of my students on page 89 To curve an assignment In Easy Grade Pro curving an assignment means to change student scores in a methodical way to produce a better distribution of grades Some assessments result in distributions of scores are too wide or too low Curving can help produce the desired distribution in cases like these Here s how 1 Select the assignment by clicking on its title in the score chart 2 Choose Curve Assign from the Tool menu or select the Curve tool US The Summaries window will open to the Assignment Grades view where you can optionally view a list of students ranked by scores a graph of student performance as well as a curve pane bottom 3 In the Options pane on the left turn on the Show Curve Pane item and click the disclosure button to its left to reveal the curve options shown below Mi Summaries xi Quarter 2 Reading Play Practice 89 1 Type Assignment Grades Di 1 Bradford Karen d A Class Quarter 2 Reading Di 2 Brown Jonathan B 3 Chu Jeff A 4 Goodman Michael B List Options 5 Gustavson Peter Sati
80. ame computer as the original both files could be lost if the hard drive crashes or the computer is sto len Even if the backup is stored apart from the original there could be problems if the backup was made after an undetected problem occurred If you have responsibility for reporting student data to others there will be times during the year in which you must have access to your Easy Grade Pro data Imagine a problem occurring during one of those times if you follow a good backup plan the solution will be painless In the next section we present a plan for making and managing backups of your gradebook data You are strongly encouraged to follow this plan or some other comprehensive plan for securing your gradebook data A Two part Plan for Securing your Student Data For greatest security it is best to make backups of your student data in different ways and at different loca tions Here is a two part plan that might work for you Part 1 Daily Backups Easy Grade Pro makes this part easy because it can be set up to make automatic backups of your gradebook to the volume of your choice using file names that are automatically created and that change from day to day to ensure that you have multiple backups Be sure to see for help with setting up Easy Grade Pro s automatic backup options e Part 2 Bi Weekly Archived Backups or Printed Reports Get a box of CD Rs or other removable media Once a week save a copy of your gradebook to a
81. and does not affect the overall grade e ab short for absent is for an assignment not submitted due to an absence It has a value of 0 It CHAPTER 4 Setting Options 27 implies that the assignment can and should be submitted for a new grade This score causes the assign ment to appear in missing work reports e mu short for missing is for an assignment not submitted and for which no valid excuse exists It has a value of 0 Teacher policy determines how this grade can be changed This score causes the assign ment to appear in missing work reports e inc short for incomplete is for an assignment that has been submitted but must be redone or complet ed It has a value of 0 It implies that the assignment can and should be completed for a new grade This score causes the assignment to appear in missing work reports Class Options for Quarter 2 Science 1 KEE Use SCORE options to define up to 30 Special Scores to be used in addition to mmer scores when entering student marks For help click the Help button Seck oe Shortcut ae Fees Bech e O EE eo o es E i Cem lt gt i zl mr epes bhs V fal me EZ See ss Blane hofs _ Cancel To edit special score options 1 Choose Class Options from the Edit menu and select the Score tab 2 In the Score Names column put the name to be used as a key in reports 3 In the Code column put the text that will be used as the score To avoid confusion we strongly
82. and navigate to your school s Basmati Faculty page 2 Log in and click the Submit File button 3 Click the Browse button Find and select the Basmati txt file you created with Easy Grade Pro 4 Click the Submit File to Basmati button 5 For security be sure to delete the Basmati txt file when done uploading Creating HTML Reports You can create student reports in HTML format for viewing on your own computer These can be useful when conferencing with others about student performance To create student HTML reports 1 Choose Email Internet from the File menu or use the Internet tool to open the Email Internet window 2 From the Action menu select Create HTML Reports 3 From the for menu select the students If you select the last item be sure to select one or more students from the list below the List tab 4 Set options under the Options tab 5 Click the Create button Follow the prompts to create a folder on your desktop You may wish to name it something like Student Reports Easy Grade Pro will create a folder inside it with student reports for each class 6 Quit Easy Grade Pro and view the reports using your web browser Find the folder you created open it and double click on any report page If it doesn t open open your web browser choose Open from the File menu then navigate to the report and open it Porting Porting refers to the transfer of data to and from your gradebook To import means to copy data from an
83. ass that is worth half of a normal class set the class weight to 0 50 and so on 4 Edit the Term Labels in the column on the left so that they match the term labels used by your school You can use First 6 Weeks Quarter 1 Semester 2 etc If you will give a final exam that must be weighted then you must add the final exam as a term Changes made to these labels will apply to all classes so you wont have to change them again in the gradebook 5 Select the current term for the class by clicking in the box to the right of your current term s label A check or x will appear You must select at least one term and you may select more We recommend that you select your current term only Later on when you are ready to begin the next term you can add a new term 6 Optional Edit the Custom Labels and enter Custom Data These eight custom fields are very important to some users of Easy Grade Pro but are not used by most They are used to hold course number section number teacher name and other course specific data These values are critical if you will be importing your student rosters from school administration software and exporting grades These are also used when uploading internet reports to Edline or Basmati Generally you won t use them unless your school in 22 CHAPTER 3 Gradebooks and Classes structs you to do so 7 Optional To add more classes click the Next Class button Then repeat steps 2 through 6 8 Click Done to clos
84. attendance in every class Class Options for Quarter 2 Science 1 Use ATTENDANCE options to define up to 15 attendance categories in up to 10 different master Categories Totals are calculated for each category For help click the Help button Master Category Absent Y Excused absence E EE Absent 7 Half day Absence AH AS i OF Tardy Excused tardy TE w m e 7 suspension Je lt Ta h h Other Field Trip Other In School Absence a 2 D zl D D D Cancel sll To record attendance marks in a class attendance categories and a term calendar must be set up Setting up a calendar is discussed in the next section You can set up to fifteen attendance categories An atten dance category has five attributes The category such as Excused Absence is the full name of the category The master category such as Absent names the major grouping that the category belongs to The code such as AE is the one or two character mark that is entered in an attendance cell The value is used when calculating totals and should be 1 00 for full day marks 0 50 for half day etc Easy Grade Pro will calculate totals for all of your categories and master categories The auto fill score is used if you want to have Easy Grade Pro enter scores in the score chart based on attendance For example you can have Easy Grade Pro enter a special score of ab for students who are marked absent on a day when an assignment is due F
85. better match your standards A rubric consists of labels like Exceeds Standard Meets Standard Ap proaching Standard and Below Standard and numeric values like 4 00 3 00 2 00 and 1 00 To edit rubric options 1 Choose Class Options from the Edit menu and select the Rubric tab 2 To set the rounding level for all rubrics to whole numbers tenths or hundredths place use the menu below the left list 3 To view or edit a rubric click on its row number The labels and values will appear in the list to the right where they can be edited 4 To create a new rubric click the small blue button above the left list and choose the appropriate item from the menu that appears Type the name of the rubric in the list on the left and then type the labels and values in the list to the right The values must be in descending order Use the small blue arrows to insert or delete a row anywhere in a rubric Class Options for Term 1 Science SES Bsptrubrio B ifexceeds Standard Jm DESSERT Wl sugur gege po Below Standard do im Below Standard D I Rounding level for scores and averages __Hundreaths D I Cancel Done 5 Optional Easy Grade Pro automatically calculates the minimum value needed for each item in a rubric scale To edit these minimums click on the small blue button above the right most scroll bar A window will open where editing can occur 6 To duplicate or delete a rubric first click on its row numb
86. ch prior term class and 100 for the current term class Also do not curve or lock the overall grade for any student in any current term class Under these conditions Easy Grade Pro will auto matically omit the Overall column FAQ How can l use the multi class progress report as a report card for multiple teachers grades First create a master gradebook that contains gradebooks from multiple teachers To do so start a new gradebook When a window appears stating that the gradebook has no classes click the Import button or choose Import from the File menu Under the Built in Formats tab select Combine Gradebooks and click Next In the window that appears select one of the gradebooks and click Open In a matter of seconds all classes in the other gradebook will be imported in the master gradebook Continue using the Combine Gradebooks format until all gradebooks have been imported Print reports It is important that the students names or ID numbers are identical in all teachers gradebooks Note there is a 250 class limit for a gradebook which means that you can typically combine up to ten gradebooks FAQ How do show points in a progress report In the options window for a progress report click the set button after the Grade Summary Chart option and turn on Points Earned Click the set button after the Assignment Chart option and turn on Points Earned FAQ How can I use a progress report as a missing work report as an attendance
87. computer double click on the icon titled Demo Gradebook found inside the Easy Grade Pro Folder On a Windows computer click on Start in the corner of your screen point to Programs point to Easy Grade Pro and click Demo Grade book v Easy Grade Pro 4 0 Demo Gradebook egp TB Fie Edit Tool view Chart Class Help Score Attendance Seating Student Assignment Standard Joere z Rean AR A ere u gt 0 29 summary 10 of 10 Assign Reading Skills reac Classyork Reading Test Chart Lesson Classywork Journal Entries Classwork Level Test ASSIGHMEHT bo Zei ADD F D C C C B B B A A At ES 4 Bradford Karen 96 8 A 5 21 2 457 yes sol 228 2 Brown Jonathan 92 5 A 21 GOR 21 2 425 yes 50 224 95 44 s 35 425 yes sol 212 zw Genee Michael 86 86 7 196 ol nol 50 203 Gustavson Peter 85 9 Satisfac 2 203 39 2 yes so 196 6 Haynes Terri 68 1 D 5 OM 17 8 325 yes 425 187 Kramer Jennifer 47 4F mil 35 7 no i 17 8 8 Radcliffe Missy 97 3 At 237 07 yes 21 2 ee Robinson LaTonya 92 5 A i 21 2 457 yes 22 8 10 Taylor Roger 72 8 C 187 375 nol 47 5 212 0 Kendricks Allison 31 0 A 5 457 20 3 392 yes Sol 212 12 ADD STUDENT You should be viewing the gradebook of a fictitious sixth grade teacher Ms Demo who teaches reading math language arts and science She also teaches science to the students in the other sixth grade class The other sixth g
88. corner of the window to choose among the different types of summa ries e Use the Class menu to switch to any class in any term Since you can freely switch classes this is very use ful when comparing performance across sections of the same course and across terms of the same class e Depending on the type of summary being viewed the list under the List tab will display students assign ments standards or classes Use this list to switch to the desired item A variety of options can be found under the Options tab that allow you to control the display and func tion of the summary In some of the lists there are small circles in narrow columns Pressing on these circles brings up menus that allow the locking curving or unlocking of overall and standard grades In some of the lists there are column titles with small arrows These indicate that you can click on the title and on other titles in the list to sort the column either up or down The arrow indicates the direction of sorting Types of Summaries There are ten different views and each has its own uses as the following chart illustrates Summary Type Uses Assignment View lists of student performance Grades on any assignment sorted by name or grade gt WR Show Chart e View statistics eases gt O Show Curve Pane View bar graphs by grade or stu dent with color and other options e Curve the assignment
89. d chart 10 Optional Enter text in the Note field Text could include the assignment objective or purpose It can also be used in conjunction with custom filters to allow you to show or hide the assignment based on any criteria that you choose 11 Select Next Assignment gt gt to move to the next assignment or select Done Copying Assignments to other Classes If you teach more than one section of a subject be sure to use the Copy Class Data tool to copy your as signments from one class to others This can save you lots of time and help ensure that your assignments are consistent across classes To copy assignments from one class to others 1 Choose Copy gt Assignments from the Tool menu or click the Copy Class Data tool and select the Assign tab 2 In the upper left list select the class to copy from 3 In the lower left list select the class es to copy to Be sure that you don t select the class that is selected in the upper list To select multiple items hold down the shift ctrl Windows or command Macintosh key while clicking 4 Select the assignments you wish to copy in the list on the right Use the blue arrow button to select or deselect all list items 46 CHAPTER 5 Students and Assignments 5 Check all of your settings to ensure that you are copying the right assignments to the right classes 6 Click the Copy button Managing your Assignments You can change the name or other data in an assignment s record
90. de Rubric category Footnote Score attend catendar Term Seat Color SEAT options can be used to set the shape size and format for seats in this class More options can be set by double clicking on seats inthe Seating chart Hame Format Last First Used line for name Ce Use 2 lines for name E Show name and je Number Allow entry of Jh attendance marks Jh assignment scores Cancel To edit seat options 1 Choose Class Options from the Edit menu and select the Seat tab 2 To change the shape drag the box in the lower right corner of the sample seat 3 To change the name format or to allow entry of attendance or scores into seats use the buttons and menus on the right To set options for individual seats 1 Choose Seating from the Chart menu 2 Double click on a seat to open the seat s format window 3 Change the rotation color and locked status as desired Locking a seat prevents the seat from being moved or being affected by sorting Class Options Color Color options allow you to set the background and grid colors You can choose to have a solid background color or have alternating complementary row colors You can color code scores and attendance marks for emphasis To edit color options 1 Choose Class Options from the Edit menu and select the Color tab 2 Use the Grid Color and Background Color buttons to open a window where you can choose new colors 3 Move the Grad
91. dow If the user makes changes to comments the next time the gradebook is opened the changes will be erased and replaced with what is found in the comments plug in To remove a plug in Drag the file out of the Plug ins folder and out of the Easy Grade Pro folder Note this does not remove the contents of a plug in from a gradebook if the contents have already been read into the gradebook Technical Support This chapter includes the most frequently asked technical questions about Easy Grade Pro and where to find the answers If you can t find your question in this section at the end you ll find email and phone information for contacting technical support at Orbis Software FAQs Frequently Asked Questions Chapter 1 Getting Started Can Easy Grade Pro be networkeds page 6 Why am I getting an error message when I try to register Easy Grade Dro page 6 e What is the best way to learn the basics of Easy Grade Pro in the shortest amount of time page 8 Chapter 3 Gradebooks and Classes e Easy Grade Pro saves automatically What does this mean page 20 Chapter 4 Setting Options e What ts grade clicking How does it work page 24 ow do I set up my 5 point or some other point grading system Part 1 page 25 ow do I enter a check mark as a special score page 27 ow do I set up my 5 point or some other point grading system Part 2 page 28 don t remember the password How do I get back mz page 34
92. drive to receive the gradebook or right click on an empty place on the Desktop and choose Paste Macin tosh Double click on the icon of the flash drive Drag the icon of the gradebook to the folder on the hard drive to receive the gradebook 5 Eject the flash drive as before 6 To start your gradebook double click on its icon This will ensure that you are opening the right grade book Working Cross Platform Easy Grade Pro 4 0 for Macintosh and for Windows can share gradebooks easily and seamlessly Nearly all program features are identical but there are a few platform specific differences that you should be aware of as follows e Different characters are found in fonts Some characters on the Macintosh such as the check mark are not available in Windows and vice versa e Menu item terminology and keyboard keys have some platform specific differences e Macintosh printers typically allow scaling to enlarge or shrink printed reports Since fewer Windows printers offer this you will likely need to adjust font size to enlarge or shrink printed reports Working with Terms If you teach a class that continues with the same students from one term to the next then this chapter is for you It explains the simple process of starting a new term for an existing class in your gradebook It also explains the more complex process of combining student grades and attendance data from classes in dif ferent terms to produce multi term totals If
93. e Select the last menu item to add your own language or to add an alternate set of labels 3 Edit any of the labels The built in label will be used unless you enter your own Gradebook Options General Filters GPA clipboard Text Report Labels Palm Setup Use REPORT LABEL options to edit labels in student reports Language Engish Built in Student Report Labels Custom Student Report Labels Grade Summary Grade Scale Key Graph Term Average Attendance Comments Assignments Missing Assignments 4 D D a 0 Assignments since Gradebook Options Palm Setup EGP Clipboard the Palm OS companion to Easy Grade Pro can be used to record student scores atten dance and notes on a Palm OS handheld EGP Clipboard 4 0 is required older versions of EGP Clipboard will not work with Easy Grade Pro 4 0 For information on obtaining EGP Clipboard 4 0 please view www easygradepro com Students and Assignments A Class Without Students Whenever you view a class that has no students a window will appear shown below requesting that you choose how students are to be added to the class Guide Me The class Term 1 Reading needs students before it can be used Please select one of the following bg Copy Students from the PRIOR TERM DH f 4 Copy Students from another Class i Import from another file D 1 I Whenever possible click the Copy Stud
94. e combine term options as follows Semester 1 40 Semester 2 40 and Final Exam 20 The overall grades will be found in the Final Exam Class Using Summaries Easy Grade Pro provides two powerful tools for analysis of student performance the Summaries window and the Mini Summary window This chapter explains how to utilize both of these tools Opening the Summaries Window The Summaries window can be a tremendous aid in your efforts to identify and meet the needs of your students Its multiple views with graphs charts calendars notes and comments can help you understand your students strengths weaknesses and changes in performance over time The Summaries window also is the place to go to curve or lock a student s overall grade to lock in a standard grade to enter notes about a class or a student and to enter report card comments 80 Summaries Type Student Standards ES naars DEE 9 ES OVERALL STANDARD GRADE Class Q2 Science ES 1 SYSTEMS The student knows and applies scientific concepts and pri 1 1 Properties Understand how properties are used to identify descr 1 1 2 This GLE is part of the 6 8 grade span but is specifically addr 1 1 3 Understand sound waves water waves and light waves using 1 1 4 Understand that energy is a property of matter objects and 1 1 5 This GLE is part of the 6 8 grade span but is specifically addr 1 1 6 Understand how to classify organisms by their external and
95. e current class A window will appear listing any students that could not be found in prior terms Questions about Combining Terms What do I do when a student didn t match when combining terms but should have In most cases the problem occurs because the student s name or ID number in the prior term class is dif ferent Correct this and return to the current class from the current term class choose Term Tools gt Re combine Terms from the Tool menu Easy Grade Pro will start the process over and again let you know who hasn t matched How often do need to combine terms How do I recombine terms Generally you will combine terms only once for a class However if you make any changes to grades or attendance data in any of the prior term classes you should recombine the terms to copy the updated data into your current term To recombine the data choose Term Tools gt Recombine Terms from the Tool menu How do I un combine terms You may occasionally want to combine terms just long enough to print certain reports To later un com bine terms choose Term Tools gt Combine Terms from the Tools menu Click the Un combine Terms but ton When you exit from this window your class will be un combined How is a class changed by using combine term options After combining the Overall grades and attendance totals found in charts in summaries and in reports re flect all combined terms Many reports and summaries will display mult
96. e duplicated but the data about the student will be copied anyway Use this tool to copy students to other subjects to update student record information and to transfer a student from one section to another Copy Class Data Quarter 1 Language Arts Quarter 1 Science 1 Quarter 1 Science 2 Quarter 2 Reading Current Quarter 2 Math Quarter 2 Language Arts Quarter 2 Science 1 Quarter 2 Science 2 Quarter 2 Social Studies Quarter 1 Math Quarter 1 Language Arts Quarter 1 Science 1 Quarter 1 Science 2 Quarter 1 Social Studies Quarter 2 Reading Current Quarter 2 Science 2 Quarter 2 Social Studies H Cancel Cer To copy students from one class to others 1 Choose Copy gt Students from the Tool menu or click the Copy Class Data tool and select the Students tab 2 In the upper left list select the class to copy from 3 In the lower left list select the classes to copy to Be sure that you don t select the class that is selected in the upper list To select multiple items hold down the shift ctrl Windows or command Macintosh key while clicking 4 Select the students you wish to copy in the list on the right 5 Check all of your settings to ensure that you are copying the right students to the right classes 6 Click the Copy button A window will open allowing you to select the specific student data to be copied Select all desired data and click the Copy button Copy Student Options Select the S
97. e set up on a shared volume to hold the daily attendance export files The pathname name of folder enclosing folders and volume must not change once exporting has begun The volume should be automatically mounted on each teacher s computer Attendance Categories Each teacher s gradebook must have the school s attendance categories and codes Although these can be set by each teacher using the Class Options window it is suggested that a gradebook template be set up and made available to teachers CHAPTER 16 Porting 115 e Export Attendance Format Easy Grade Pro has a built in export format for attendance This format has the name Export Attendance and can be found under the Built in Formats tab of the Export window It has the following fields Field 1 Selected Date Field 2 ID Field 3 Last Name First Field 4 Selected Day s Attendance If desired you can create your own custom format See the section Creating Formats for Importing and Exporting on page 113 for help In order for Easy Grade Pro to use your format it must be named Export Attendance It is best to include the format in a gradebook template e Calendar Settings Attendance data cannot be recorded until calendar options have been set in the Class Options window Export Attendance Tool The Export Attendance tool is used to start the export process It must be placed on either the tool bar To add the tool press and hold on any occupied or unoccupied too
98. e the Records window To switch to the different classes use the Class menu or the Prior Class and Next Class cm tools Managing the Classes in your Gradebook You can add delete and rename your classes You can sort them into any order Terms can be added to classes and terms can be renamed This section explains how to perform these basic tasks To add a class To add a new class follow the steps found on the prior page Note if you need to add a new term to an existing class see To add a term to an existing class below To delete a class 1 Choose Delete gt Class from the Tool menu The Delete Records window will open with a list of all the classes in the gradebook 2 Select the class or classes to delete from the list Press on the blue arrow to select or deselect all items in the list 3 Click the Delete button To rename a class 1 Use the Class menu to switch to the class 2 Choose Records from the Chart menu or click the Records tool FS 3 Select the Classes tab 4 Edit the name of the class and click Done To sort or reorder your classes 1 Choose Sort Classes from the View menu The Sort Classes window will open 2 Press on classes and drag them to the desired locations in the list Use the sample class menu at the top of the window to view the effects of your changes 3 Click Done To add a term to an existing class We recommend that you wait until right before the start of the new term before adding a term to
99. e this format to combine one or more gradebooks from other teachers into a single master gradebook to be used for the printing of multi class progress reports or other reports Note there is a 250 class limit for a gradebook which means that you can typically combine up to ten grade books e Other Formats The formats that appear under the Other Formats tab can only be used to import stu dents and student record data from text files There is a small blue arrow above the list of formats which allows you to duplicate a format or create a plug in of a format A plug in is a small file that makes it easy to distribute a format to other Easy Grade Pro users See Using Plug ins on page 138 for additional infor mation 4 For some formats the Import Preview window will appear so that you can verify the data and select the records students to be imported Import Preview Use this window to preview verify and filter the records to be imported s Last Name First Wand ID Gender IL CHAPTER 16 Porting 111 Be sure to check that the data in the columns properly match the column titles If they match click the Import Selected Records button If a selected student has the same ID number as a student currently in the class the import data will be used to update the student s record information The student will not be duplicated in the class This behavior allows you to import additional data such as email addresses and passwords later as
100. e used to record completion only For example a teacher may use the special scores yes no m1 ab inc etc to keep track of whether assignments have been completed or not With this method missing work reports can still be generated Traditional scores can be used to keep track of an effort grade using a typical A B C grade scale or some other scale Although an effort standard could easily be set up using traditional grading for effort allows effort and performance on skill based standards to be graded separately Entering traditional scores In the 1 Assignment chart traditional scores can be entered into the column with the assignment s name In the 1 Student chart traditional scores can be entered into the first row below all of the assignment names Since scores can be entered using the same techniques described in the Chapter 6 Using the Score Chart that information will not be duplicated here Please refer to the Quick Reference pages that follow for concise information about using the Standard chart CHAPTER 7 Using the Standard Chart 69 1x3 prepur s y MOTaq sULINTOS dY UT Sa1ONS DIIQnI 19 Uq Sd109S psepueys NUJU STY UO ssold sjaqe onqn 10 siaq UINU 0 sa10ds prepur s Jo Aeydstp du 398 OL S13 14 2109S UMOPp 10 dn Seip pue oun sty uo ssoid s p yu wu Sisse Iy JO V451 201 SULYI OT 461 H N L MOPUIM PIOIIY IY UT Jas ST YOTYM aal S prepur s IY Sd LSIPUI 10702 IJL
101. ear under the Other Formats tab can only be used to export stu dent data to text files There is a small blue arrow above the list of formats which allows you to duplicate or create a plug in of a format A plug in is a small file that makes it easy to distribute a format to other Easy Grade Pro users See Using Plug ins on page 118 for additional information 5 If the Export Preview window appears verify the data and click the Export button Export Preview Use this window to previews the records to be exported Last Name space gt First C Overall Grade Bradford Karen Brown Jonathan Chu Jett Goodman Michael Gustavson Peter Satiztactory Haynes Terri D Kramer Jennifer F Radcliffe Missy At Robinson LaTonya A Taylor Roger C Cancel CHAPTER 16 Porting 113 Creating Formats for Importing or Exporting If you wish to import or export student data with spreadsheet database school administration and other software you may need to create a porting format This section explains how to create formats that appear under the Other Formats tab in the Import and Export windows Creating formats requires a certain amount of knowledge of file formats and ASCII codes In addition it requires 100 accuracy or else unpredictable results may occur Proceed with caution By default Easy Grade Pro separates fields pieces of data using tabs ASCII 9 and separates records us ing a CR carriage return ASCII 13 Many word processi
102. ed to regain full access FAQ I don t remember the password How do get back in If you are unable to get into your gradebook call Orbis Software for help If you are a registered single user license holder or if you are the contact person for a school that holds a registered site license you will be given a special one day password that will allow you to open the gradebook and set a new password See www easygradepro com for phone number and times in which this support is available FAQ When I switch classes my gradebook displays a message Gradebook is locked changes could not be saved What is happening First of all this message has nothing to do with password protection Rather it is Easy Grade Pro s way of telling you that the computer is not allowing it to save your changes There are many possible causes Check that your gradebook is not in a location where you don t have write permissions Make sure you are logged into the computer with the right login account On Windows open the Properties window for your gradebook and make sure the Read Only attribute is not turned on On Macintosh open the Get Info window for your gradebook and make sure the Locked attribute is not on As a last resort open your gradebook choose Save Copy from the File menu and save a copy of your gradebook to a location where you have write permissions such as your Documents folder Then open the copy If it works properly use it instead Backup Opti
103. ee en eee EE RE EE R EE ERE RRE EE RRE ERE KEEN ERR RR ERE ene RER EE Gee RER eee en eee RER eee Semeeeeeeeeneeeeeeeseeuaeeeeeesenen Susser eeu RE Sue RER RRE Gee NEEN Ven A a A o e 8 A footnote number appears in the lower left corner of a score cell A but the full text appears with the score in a progress report B CHAPTER 6 Using the Score Chart 51 FAQ How is a student s overall grade calculated Understanding the math behind the calculations of a student s overall grade can help you use Easy Grade Pro more effectively It can also help you explain a student s grades when asked by an inquisitive parent or student Two ex amples will be used to explain the process and both use the following five sample assignments Name Score Points score Earned SCOre Earned 6 5 10 100 bo 15 100 OU g sji L E Let s take a close look at this chart The student is being graded on two quizzes two homework assignments and one homework assignment with status set to extra credit On Quiz 1 the teacher set maximum score to 10 and points to 100 The student s score 1s 6 5 Easy Grade Pro first calculates percent 6 5 10 x100 65 It then calculates points earned 65 of 100 points possible 65 Take a moment to examine the numbers for the other assignments Example 1 When Category Weighting is Off When category weighting is off Easy Grade Pro calculates an overall grade by summing the points earned and di
104. egistering Easy Grade Pro The first time you use Easy Grade Pro a registration window will automatically appear Carefully type the registration license number found on the License label If you are upgrading from an older version use your original license number Be sure to include the dashes Click OK Then type the registration name school name for a site license or teacher name for a single user license and click OK Be careful when entering the registration name because it will appear near the top of all reports FAQ Why am I getting an error message when try to register Easy Grade Pro If you are getting an error message after you type in the number and name it is most likely due to a permissions problem Your computer may be blocking Easy Grade Pro s attempt to save this information because your login ac count doesn t have a high enough permissions level The solution is to log in to the computer using the computer s administrators account just long enough to enter the number and name Updating an older version of Easy Grade Pro If you have an older version of Easy Grade Pro on your computer it is recommended that you first install the new version of Easy Grade Pro following the instructions for installing and registering Easy Grade Pro in the prior sections Deleting the older version of Easy Grade Pro On Windows you do not need to uninstall the older version The Easy Grade Pro 4 0 installer will replace CHAPTER 1 Gettin
105. eld 6 Select the Progress Report option Progress report options include the following items e Include Standard The standard will be included on every progress report Include if Student has Grade The standard will be included only if the student has a grade This option allows you to prevent standards from appearing in progress reports unless actually used Exclude Standard The standard will not be included in any progress report 7 Select the Rubric to be used for converting a student s numeric grade to a label 8 Select the grading option from the Grade menu When making your choice be sure to consider that a student s standard grade is meant to reflect performance at a certain moment in time rather than perfor mance over an extended period of time Your choices are Average of scores Averaging has less usefulness with standards based grading However it can be appro priate for very broad standards e Power Law Formula The power law is an excellent tool when used appropriately For more information read the section FAQ What is the Power Law Formula for standards based grading e None This option is best if you want the most accurate grades ones that reflect your understanding of all the details involved in sets of scores and if you have the time With this option you would then manually enter standard grades in the Summaries window as you analyze graphs of performance Avg of linked standards This opt
106. els to be used to display a student s performance on the standard Each stan dard can have its own rubric e Grading options include averaging power law and manual Standards that have standards linked to them from below are always automatically graded based on the average of linked standards e The Weight can be used to make some standards worth more than others for calculations FAQ How many standards should add to my class It is typical for the lists of standards produced by educational agencies to have literally dozens of standards for a single curriculum area at a single grade level Although Easy Grade Pro has been designed to accommodate these long lists we recommend that you actually report on no more than a dozen standards Otherwise the effort and time required may become overwhelming Students and parents may become overwhelmed as well Notice the emphasis on the word report It is possible to have standards in a class that are used for scoring but not for reporting For example if you have 36 standards with six at a highest level each with six linked lower level standards you can use the 30 lower level standards for scoring but the six higher level standards for reporting You may end up with only a few scores on each of the 30 lower level standards but these can produce very meaningful data on the six standards that get reported You decide Adding Standards to a Class by Typing Each class in Easy Grade Pro can have up to
107. endricks Alison 2 From the menu that appears choose Add NEW Column first item A new column will appear to the immediate right It will also be titled 11 of 11 Students 3 Press on the new column s title and choose Main Grades gt Class Rank The title and content of the col umn will change to display the rank for each student 4 To resize the new column move the mouse so that the arrow is over the line to the right of the Class Rank title Press and drag the line to the left or right 11 of 11 Students 4 Bradford Karen Brown Jonathan 3 Chu Jett Goodman Michael 5 Gustavson Peter 6 Haynes Terri Kramer Jenniter 8 Radcliffe Missy 9 Robinson LaTonya 40 Taylor Roger n Kendricks Alison Press here and drag left or right CHAPTER 2 Tutorial Four Short Lessons 17 5 To relocate the new column press on any cell below the title The cursor will change to a hand Drag the column left or right to the new position and let go 6 Press on any student s name The cursor will change to a hand but you won t be able to drag the column left or right However you can drag the student s row up or down to a new row position Try moving stu dents to new rows This also works on assignments press on an assignment s title and drag left or right to move the assignment to a new location Add up to eight data columns in both the score and attendance charts Resize and relocate them
108. ents and scores Easy Grade Pro provides many tools to make this task easy and fast In this lesson you ll be introduced to some of these tools To begin this lesson the Demo Gradebook must be open and the score chart must be visible 1 Using the Class menu move to Quarter 2 Science 1 You ll know that you are in this class when its title is visible on the tool bar Be sure you are viewing the score chart If necessary click the Score tab or choose Score from the Chart menu 2 To prepare for the entering of scores click the small triangle below left of the first tab so that the triangle points downwards The triangle circled below shows and hides a row of grades and special scores CHAPTER 2 Tutorial Four Short Lessons 11 SCOE Attendance Seating Student Assignment Standard ys SSe080R5 une Se A Ae SRE JE BE Ee Ke ex cr ab mi inc yes no dr o Su ok Click on the triangle circled above to show the row of grades and special scores below the tools 3 Click the Add Assignment button visible after the last assignment or choose Add Assignment from the Tool menu After clicking the Records window will open to an empty assignment record Records for Quarter 2 Science 1 Assignments Record llofll Lei name Max Scone 50 Poims 100 Other Info Category Test Quiz H d August A MT W Special Status Normal H4 12 Get St AW Display Scores Raw Scores Lei 1415 16 21 22 33 Progress Report Include Assignmen
109. ents from the PRIOR TERM button because the students will appear without any more effort on your part and will be identical in both classes The Copy Students from an other Class button should be your second choice This is explained in the section Copying Students to other Classes on page 41 If you have access to another Easy Grade Pro gradebook or a text file with the students you can click the Import from another file button Importing students is explained in Chapter 16 Porting Only select the Type Student Names button if it is your only option This is explained next Adding Students to a Class by Typing 1 Open the Records window to the first empty student record There are four ways to do this 1 click the Type Student Names button shown above 2 choose Add Student from the Tool menu 3 click the large Add Student button found in the charts or 4 click the Add Student tool on the tool bar 2 Type the Last name and press tab Type the First name and press tab Notice that after both names are typed the Next Student gt gt button that leads to the next record becomes highlighted Any highlighted but 40 CHAPTER 5 Students and Assignments ton can be selected by pressing the enter key After the names have been entered you can move to the next student by pressing this key Be careful if you press enter intending to move down to the next field in this record you will actually move to the next student s record If this happens cl
110. er Student Custom 6 Reading Group Student Custom 7 Custom 7 Student Custom amp Custom Bi Student Custom 9 Custom 3 Student Custom 10 Custom 10 Student Custom 11 Custom 11 Quotes KM Cancel 2 To add a field to your format select it in the list on the left and click the Copy button The field is copied to the format list on the right If a field is in the wrong position in the format list press on it and drag it to the new location A format is limited to thirty fields per record 3 Optional Select the Quotes button Set this item if the data has if importing or should have if exporting quotation marks around each field Under many circumstances Fasy Grade Pro will remove quotation marks automatically during importing 114 CHAPTER 16 Porting 4 Optional To customize a field select it and click the Edit button Easy Grade Pro automatically uses a tab delimited format in which each field is variable in length and is followed by a tab ASCII 9 for most fields and a CR ASCII 13 for the last field in a record To change this formatting or to make a field required for export formats select the field in the list on the right and click the Edit button A small win dow will open with options for changing the format of a field ei Variable Size up to Fixed Size exact bytes Fill Char Null ES o Justification Met Right M Delimiter ep Mfo _ Field Data Required Only
111. er Then click the small blue button above the left list and choose the appropriate item from the menu that appears 7 The first rubric item in the list is the most important one because it is initially assigned to all standards In addition it is automatically used for the overall or combined standard grade To move a rubric to the top position press on its row number and drag it upwards To copy rubrics from one class to others See Copying Class Options to other Classes on page 31 To set the display mode of rubrics See Gradebook Options General on page 32 Standards Before standards based grading can occur standards must be added to a class What is a standard In Easy Grade Pro a standard consists of an ID level text rubric grading method and weight Here is a partial list of standards for middle school science showing these attributes HAPTER 7 Using the Standard Chart ID SCI 1 SCI 1 1 SCIITA SCI 1 1 2 SC 1 1 3 SCI 1 2 S Ee GL SE SS RIES SCI 1 3 1 SCI 1 3 2 LEE SCI 2 SCI 2 1 GEN SUE 5C12 1 3 SCI 2 2 SCI 2 2 1 SC 222 SCI 2 23 Level Standard Text STANDARD SYSTEMS THE STUDENT KNOWS AND APPLIES SCIENTIFIC CONCEPTS AND PRINCIPLES TO UNDER STAND THE PROPERTIES Properties Understand how properties are used to identify describe and categorize substances materials and objects Strand Indicator Understand how to use physical and chemical properties Under
112. ers tenths rounding offers a good compromise 7 To assign a scale to a student other than the first scale exit from the Class Options window and choose Students from the Chart menu In the Grade Scale column select a scale for the student 8 To assign a scale to a score category other than the student s scale click the Category tab in the Class Options window and make your selection from the pop up menu after the category s name FAQ How do set up my 5 point or some other point grading system Part 1 The simplest way to do this is to set the maximum score on assignments to five and type the numbers one through five as scores into score cells Before you do this be sure you understand how this will affect student percents since a score of 1 out of 5 is a 20 2 out of 5 is a 40 etc students may have assignment and overall percents that are much lower than what is typically considered acceptable To compensate for this you can create a grade scale that looks something like this 5 90 4 70 3 50 2 30 1 10 and 0 0 You will almost certainly want to hide percents in reports so you don t get questions from parents like My daughter has a 49 and this is OK You might be wondering why we added the before each grade this is so you can tell the difference between the number five and the grade of five onscreen and in reports grades and numbers are not the samel The biggest drawback of this
113. es and Javascript built into web browsers For best security we recommend that reports are not viewed using computers shared by others in a public environment be cause the browser history stored by web browsers may allow access to reports previously viewed This risk can be substantially reduced if the browser history is turned off To set up Website Reports with password security 1 Choose Student from the Chart menu and enter passwords in the Password column Not only are pass words used to gain access to reports on the internet they are used as filters when creating reports students without passwords are skipped Passwords may consist of letters and numbers and must be between six and twenty four characters in length They are not case sensitive FAQ I ve imported passwords Why aren t they showing up It is possible to import student passwords from roster files into Easy Grade Pro gradebooks However if the password is not at least six characters in length Easy Grade Pro will discard it Passwords below this minimum are substan tially easter to hack that s why Easy Grade Pro won t accept them 2 Choose Email Internet from the File menu or click the Internet tool el to open the Email Internet window shown below 8 Email Internet STUDENT PROGRESS REPORT Action Create Website Reports Ea Saturday August 19 for Quarter 1 Reading only H Bradford K List Options Hello Parents This is the first progress report of the
114. etc 9 Optional Enter a Website Password The password is used to gain access to Easy Grade Pro s HTML Multi and Single class Website reports It is not used with any other internet reports Additionally the password is used as a filter when creating these reports only students with passwords will have reports cre ated The case of the password is not important but it must consists of numbers and letters only No spaces are allowed It must be at least six but no more than twenty four characters in length The small button to the right of the Website Password field opens a window where automatic passwords can be set 10 Optional Enter Email Address 1 and Email Address 2 These are used when emailing reports to students parents or guardians If all or most of your students have the same domain i e orbissoft com then you may omit it A default domain can be set up in the Email Internet window that will get used for any student with an incomplete email address in these fields 11 Press enter or click Next Student to move to the next student or click Done CHAPTER 5 Students and Assignments 41 Copying Students to other Classes If you teach the same students in more than one section or subject be sure to use the Copy Class Data tool to copy your students from one class to others You can copy students with some or all of their data If the student with a matching ID already exists in a class being copied to the student will not b
115. fully but some receivers explain that they can t view them How come Easy Grade Pro s email reports use HTML to make them more readable professional looking and attractive Most email programs will have no trouble displaying them In some cases a user might turn off HTML in their email programs and so won t be able to view the report In other cases a user might have an email program that is too old to display HTML In anticipation of this Easy Grade Pro s report emails include an alternate message to be displayed to minimize confusion This student grade report is in HTML format Since your email program does not understand this format you will not be able to view it Please inform the sender If a person reports this to you advise them to try to turn on HTML in their email program or switch to a newer one Internet Reports Easy Grade Pro offers different ways to securely post student reports on the internet Website Reports Edline and Basmati Each is very different and has its own set of features Use the chart below to help you choose the best option for your situation and then jump to the appropriate section that follows for de tailed instructions This chapter also explains how to create HTML student reports for general use WEBSITEREPORTS EDLINE BASMATT Web server School or district web Secure server provided School or district web server or web space and maintained by server provided by an ISP Edli
116. g Started 7 the older version of Easy Grade Pro if it is its normal location at C Program Files Orbis Software Easy Grade Pro On Macintosh the Easy Grade Pro 4 0 installer will not replace the older version It is recommended that you find the older version and drag it to the Trash can and empty the trash Warning do not trash any gradebooks that youd like to continue using with the new version Converting older gradebooks to V4 0 Easy Grade Pro 4 0 can open all gradebooks created with older versions of Easy Grade Pro beginning with version 2 0 Here s how 1 Start up Easy Grade Pro 4 0 2 If a gradebook opens choose Close from the File menu 3 Choose Open from the File menu 4 In the window that opens navigate to the older gradebook select it and click the Open button Easy Grade Pro will inform you that the gradebook is from an older version and ask if it should be con verted If you click Yes Easy Grade Pro will make a copy of the gradebook and then convert the copy The original gradebook will not be affected Learning Easy Grade Pro Easy Grade Pro 4 0 offers many tools to help you learn how to use it These tools include e Easy Grade Pro User Manual pdf Easy Grade Pro Help Easy Grade Pro Online e Tool Tags Macintosh and Tool Tips Windows All of these items can be accessed from the Easy Grade Pro Help menu Easy Grade Pro Help Easy Grade Pro Manual Easy Grade Pro Online Show Tool Tags Tips
117. g turned off all points earned by a students on assignments in this category will be added to the student s point total However if you have category weighting turned on then you can set a percentage limit or weight on the value of the extra credit For more information on extra credit see Grades Dropping da A Extra Credit Curving and Locking Class Options Score Footnote Score footnotes are short comments that can be attached to scores to provide additional meaning They can be included adjacent to scores in printed reports Footnote text can be edited in the Footnote view of the Class Options window Up to nine footnotes can be set up but a score can have only one footnote at tached to it For more information see Adding Footnotes and Notes to Scores on page 50 Class Options Special Score Special scores are scores that can be used in place of numeric scores to provide special meaning Easy Grade Pro provides a variety of special scores that you can use modify and delete In addition you can create your own Here is a list of some of the most used special scores with suggestions for use e ex short for excused is for an assignment that has not been submitted and not required of the student perhaps due to a late enrollment or other special circumstance It has no value and does not affect the overall grade e cr short for credit is for an assignment that has been submitted but is not to be graded It has no value
118. harts 68 CHAPTER 7 Using the Standard Chart To choose an assignment or student for viewing e Press on the menu immediately below the tabs B e Click on the Prior Item al or Next Item tool gt G 11 Star Lab To link 1 or more standards to an assignment In the 1 Assignment chart press on the Standards tool kao From the menu that appears select up to ten standards Note only standards that do not have standards linked to them from below can be selected and scored e Standards can also be linked to an assignment in the assignments record To view a record double click on the assignment s name or choose Record from the Chart menu From the Standards menu select up to ten standards Traditional versus Standard Scores In the standard chart two types of scores can be entered traditional and standard Traditional scores are the percents based scores that virtually all grading programs have been designed to handle 8 10 80 B Standard scores are scores that correlate to the levels in a rubric 2 00 Meets Standard In standards based grading traditional scores are not required However they can be used in beneficial ways For example Traditional scores can be used in exactly the same way as they are used in non standards based grad ing In other words a teacher can continue to grade based on traditional grading methods and simply add standards based grading to the process Traditional grades can b
119. have been sent i e 451 requested action aborted too many messages on a single connection If you suspect spam blocking turn on this option and use the Emails in batch option to set how many emails are sent as a group and the Delay between batches option to set the delay in seconds between each group of emails Setting the batch to 1 and the delay to 60 seconds will likely be successful but may require a lot of time to email all reports Use a trial and error approach to find settings that will allow successful emailing in the least amount of time Alternately you could switch to a less restrictive SMTP server 11 Optional If many or most of your student email address share the same domain and you entered their email addresses without domains put the domain in the Default domain for incomplete email addresses field Emailing Reports Once you have entered email address for your students and have entered Email Setup options you are ready to begin emailing Here s how 1 Choose Email Internet from the File menu The Email Internet window will open 2 From the Action menu select Email Student Reports 3 From the for menu choose which students are to receive emails Students without email addresses will be automatically omitted If you select the Students selected in the list option then click the List tab and select the desired students Hold down the Ctrl Windows Command Macintosh or shift key to select multiple students 4 Se
120. he footnote but not the note will appear in a student s prog ress report e Note is for student The note will appear in a student report A footnote is not allowed e Note is for student in place of score The note will appear in a student report in place of a score A footnote is not allowed CHAPTER 6 Using the Score Chart 53 3 Type the note or use the Clipboard tool to paste in a note created in the Clipboard Text view of the Gradebook Options window See Gradebook Options Clipboard Text on page 37 for additional information on Clipboard text The sample Score Cell in the upper left corner shows how the note alters the appearance of the score cell If you add a note using the first or second formats a small black box appears in the upper right corner of the cell A footnote number may appear in the lower left corner If you choose the third format a picture of a notebook covers the score cell indicating that a score is not allowed 4 Optional To check the spelling of the note click the Spell button 5 Optional To add a note for a different student or assignment use the menus and buttons at the top and bottom 6 Click Done Adjusting Grades Dropping Extra Credit Curving and Locking You can raise and lower student grades by dropping scores adding extra credit curving assignments and curving locking overall grades This section explains how to perform these tasks To drop the most damaging scores for each st
121. he seating chart is viewed for a class Easy Grade Pro places the first 128 students into CHAPTER 8 Using the Other Charts 73 seats using a built in arrangement e To move any seat press and drag it to the desired location To move a group of seats first select the seats by clicking on each while holding down the shift key or drag a rectangle that encloses or touches the seats To move the group press on one and drag To deselect all selected seats click on any empty place To swap two students drag the first seat on top of the other If one seat is rotated and the other is not be sure to drag the upper left corner of the first seat to the upper left corner of the second Swapping also works on groups of seats e To set the color rotation or locked status of an individual seat double click on the seat A seat that is locked cannot be moved or sorted To sort your students into the seats choose Sort Seats from the View menu and select one of the pat terns To randomize your students click the Sort tool or choose Randomly from the View menu e To add furniture choose Add Furniture from the Tool menu or click the Add Furniture tool E If this tool is not visible press on any tool or empty tool location and hold the mouse down for at least a second From the menu that pops up choose the tool e To change the size of a piece of furniture drag the small rectangle in the lower corner To set the format rotation or name double
122. hool If you would like to use your Easy Grade Pro gradebook on computers at both school and home this chapter is for you It explains how to transfer your gradebook from one computer to another using a USB flash drive even if the computers are of different platforms Macintosh and Windows Using an Easy Grade Pro gradebook at two locations is similar to using a paper gradebook at two loca tions in both cases you have to move the gradebook back and forth There is however a fundamental difference that can cause problems if you re not careful When transferring an Easy Grade Pro gradebook using you ll be leaving behind a copy so that both computers have identical gradebooks at first Once you make changes to one of the gradebooks it becomes your current one turning the other into nothing more than a recent backup Be careful to work only with the current gradebook and to transfer it before working at a different location Otherwise you may find yourself with two gradebooks in which neither is current forcing you to retype data into one of them You may be tempted to use your gradebook directly from a USB flash drive to avoid this problem We don t recommend this because flash drives are slower than hard drives Also if you accidentally pull out the flash drive too early you risk damaging your gradebook Getting Started 1 Make sure that you have Easy Grade Pro installed on both computers and that they have the same ver sion number i e
123. ht Note a line cannot be moved onto or past another grade line 5 To view the exact score that a student will receive based on your changes click on a column of boxes 6 To curve the assignment click the CURVE NOW button Warning Easy Grade Pro will replace the stu dents original scores with the new scores The assignment s title will change to reflect that this assignment has been curved If you do not want to lose your original score first duplicate the assignment before curv ing FAQ How can I keep my original scores on an assignment that want to curve When an assignment is curved the original student scores are replaced by curved scores If youd like to keep the original scores but not have them impact student grades then try this 1 Choose Assignment from the Chart menu 2 Press on the assignment s row number to select it 2 Choose Copy from the Edit menu 3 Choose Paste from the edit menu while the column is still selected It will become duplicated 4 In the status column change the status of the original assignment to Not for Grade Optional change the Progress Report option to Exclude Assignment Be sure to curve the duplicated assignment instead of the original To lock or curve the overall grade 1 Choose Lock Curve Grade from the Tool menu The Summaries window will open to the Class Grades view shown below BS Ss Summaries Quarter 2 Reading Overall Type Class Grades i Students ri Points Percen
124. i term data automatically or as an option In the score and attendance charts special columns can be added to display data from individual terms See pag for information on adding special data columns pag 8 Sp 84 CHAPTER 11 Working with Terms FAQ I ve combined terms but the prior term grades or attendance data in reports are wrong How do fix this This problem occurs if you change grades or attendance marks in a prior term class after you ve combined its data with your current term class To fix this choose Term Tools gt Recombine Terms from the Tool menu This will copy the changed data to your current term class FAQ I need to print reports that show grades from multiple terms but I don t want the grades to be com bined to form a multi term overall grade What do I do Choose Term Tools gt Combine Terms from the Tool menu In the Term view of the Class Options window combine your terms using weights but set the term weights to 100 for the current term class and 0 for all the prior term classes FAQ I have to include a weighted final exam What do do When a final exam must be weighted with one or more other terms the final exam should be treated in the same way as the other terms As an example you might set up your terms in the Records window as follows Semester 1 Semester 2 and Final Exam Your Final Exam will actually be a separate class within your gradebook From within the Final Exam Class you might set th
125. iables 38 CHAPTER 4 Setting Options To edit clipboard text options 1 Choose Gradebook Options from the Edit menu and select the Clipboard Text tab 2 To edit an item first select it in the upper list The full text will appear below 3 To create a new item select the list item titled NEW ITEM Then type the text 4 To delete or duplicate an item press on the small blue arrow above the list 5 Use the Insert menu below the text to add text variables Variables are automatically filled in with the specified student or other data at the time the text is pasted into a note or printed in a report You may need to put a space before and after each variable to ensure proper spacing when Easy Grade Pro later substitutes the variable with student data 6 To check spelling click the Spell button Gradebook Options Report Labels Report Label options allow you to change the titles and labels used in student reports Easy Grade Pro has labels in three different languages English French and Spanish and each can be customized You can even create labels for a fourth language of your choice By default Easy Grade Pro assigns English to every student To assign a different language choose Student from the Chart menu and edit the items in the column labeled Language To edit report labels options 1 Choose Gradebook Options from the Edit menu and select the Report Labels tab 2 Use the Language menu to set the language you wish to customiz
126. ick the lt lt button Records for Quarter 2 Reading Classes Students Assignments Standards Record Y 12of12 CA nell Im Feme zl Custom Labels Custom Data E E Mila E Status Active Contact Person Scale Standard Scale lees ee Address Line 2 Language Engich El Website Password Email Address 1 Email Address 2 lt West Student Done 3 Optional Enter the ID and press tab The small button to the right of the ID number field opens a window where automatic ID numbers can be set 4 Optional Set the student s gender Gender is used in filters that show and hide certain students and in clipboard text when Easy Grade Pro must choose the proper pronoun when generating text 5 Optional Edit the student s status You may choose between Active WD grayed and WD hidden WD is an abbreviation for withdrawn 6 Optional Edit the student s grade scale Grade scales can be set up in the Class Options window 7 Optional Edit the student s report language This option affects the titles and labels used in progress and missing work reports Report labels can be edited in the Gradebook Options window 8 Optional Edit the Custom Labels and Custom Data fields There are twelve custom data fields You can set the labels of these fields as well as enter any kind of information You might include phone number parent name address to be used in mailing labels reading group
127. ient slider to the left to have the background color used on every row Move the gradient slider to the right to have alternating row colors Contrast between the alternating colors increases as the slider is moved to the right 4 Use the Score Colors and Attendance Colors tabs to switch between setting colors for the score chart and for the attendance chart You may set colors for both charts 5 Use the Select colors based on menu to choose the basis for color selection CHAPTER 4 Setting Options 31 Class Options for Quarter 2 Reading eam ine sell Same one Gomeir tom LS Ten Background Gradient nw Select colors based on Master Categories H el Absent H not used H H not used H not used H not used H not used KA vi Show colors as backgrounds in Score Stamdard charts f Cancel Done 6 Use the six pop up menus and six buttons in the bottom half of the window to select specific colors for scores and attendance marks 7 Turn on the Show colors as backgrounds in score cells option if youd like your attendance colors to ap pear as the background colors in score cells This feature makes it easy to see if a student was absent on the day the assignment was due This option affects the score seat and standard charts 47 5 47 5 21 2 45 7 44 2 D 21 2 42 5 47 5 25 42 5 40 7 40 7 19 6 cr 39 2 39 2 20 3 39 2 47 5 QO 17 8 32 5 47 5 50 mi 35 71 so al Salag
128. ill select the second item to include all classes in the current term If you select the last item be sure to select one or more classes from the list below the List tab 5 Set options under the Options tab The effects of most options are instantly viewable in the preview to the right The Security Page Options are exceptions The security page is a password page where the viewer must choose a class enter a name and password Use the Include Greeting Text option to create a message for this page Use the Include Teacher Email to enter your email address if youd like it to appear as well FAQ How can ensure that I don t compromise the privacy rights of my students For the greatest security we recommend that you either turn off the Include Student Title Data option or that you set the Student Identifiers option to Omit for Security This will help ensure that even if a report 1s hacked the identity of the student will remain unknown 6 Click the Create button Follow the prompt to create a folder on your desktop Give the folder an exact name such as teacher name Grades Perhaps your school will provide you with a name Easy Grade Pro will automatically create the main page named index html other special files and a folder with reports for each class Be sure to use the same folder name every time you create reports so that the link that you set up to your index html does not break when uploading new reports FAQ Why don t I see an
129. index html page in each folder When creating Website reports Easy Grade Pro will remind you to name the main file as index html However Easy Grade Pro does not force you to use index html in case your school wants you to use something else If you changed this name either by accident or on purpose then Easy Grade Pro will remember this name and reuse it the next time To change it back go through the steps to create website reports and change the name back to index html 7 Quit Easy Grade Pro 8 Optional To view the reports before uploading them to your web server find the folder you created with the reports open it and double click on the index html page If it doesn t open first open your web browser choose Open from the File menu then navigate to the index html page and open it 9 Transfer the folder of reports to your web server If you will be posting grades on your school server your school may provide you with the instructions to complete this step If you will be posting grades on your ISP s web server then you will likely need an ftp program to upload the folder FTP programs are commonly available at computer software stores Your ISP will be able to provide you with the settings that you ll need for your ftp program If your web layout program includes an ftp program you may be able to use it to upload the folder of reports to your web server 10 Using a web layout program provide a link from you school s web page or a
130. ion is automatically selected for any standard that has standards linked to t 9 Press Enter or click Next Standard gt gt to move to the next standard or click Done Managing Standards You can distribute standards via plug in files copy standards from class to class sort them and delete them This section explains how to perform these tasks To use plug in files to distribute standards to other teachers Once a set of standards has been entered into a class it can be saved as a plug in file for distribution to other teachers To create the plug in file choose Records from the Chart menu click the Standards tab press on the small blue arrow next to the Standard ID field and choose Save Standards as Plug in from the menu that appears It is recommended that you name the file using a subject grade format i e Math Grade 5 Reading Grade 6 etc Plug in files can be distributed to other computers and should be placed in the Plug ins folder found in the same folder as the Easy Grade Pro application To import the standards from a plug in file into a class choose Records from the Chart menu click the Standards tab press on the small blue arrow next to the Standard ID field and choose the desired set from the menu that appears It is possible to import standards from multiple plug in files into a single class Easy Grade Pro will filter out any standards with IDs already present in the class 66 CHAPTER 7 Using the Standard Chart FAQ
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132. l check Use clipboard text e LI sl options to insert stored text with variables e These notes can be included in student progress reports that are printed posted online or emailed d en Student Set up a master list of up to 100 ES Comments comments Sort the comments a IER and export the list as a plugin fle Dom i Poo to be distributed to others See eat o Se e Select up to six comments per EA S student ic e Use tools to have comments auto 3 connote es selected for students based on gt Lemmer Les user defined rules e Copy comments from the prior term s These comments can be included CHAPTER 12 Using Summaries 89 Summary Type Uses gt i 2 oe Summaries Student e View lists of student standard Q2 Science Chu Jeff d d d D h D f H Type Student Standards A Standards Q2 Standards grades witn a variety of options OVERALL STANDARD GRADE zas Class Q2 Science 1 SYSTEMS The student knows and applies scientific concepts and pri 3 00 a 1 1 Properties Understand how properties are used to identify descr 2 56 l D e Manually lock in a grade for any eem IC GE 1 1 4 Understand that energy is a property of matter objects and 1 1 5 This GLE f the 6 8 grad bi fically addr t d d d Chart Options 1 1 6 a RR SAE SE e G S an ar OT Ove rri e any Ca CU Columns Titem selected P 1 1 1 Understand how to use physical and chemical propertie
133. l from the View menu to return to the normal view To show just one assignment or a subset of assignments e To show a single assignment choose the assignment from the pop up menu to the left of the first assign ment s column number To show assignments in a single category choose the category from the pop up menu to the left of the first assignment s column number e To show or hide selected assignments press on an assignment s column number Drag left or right to select multiple columns Then choose Show Selected or Hide Selected from the View menu e Choose Show All from the View menu to return to the normal view To show missing work failing students blank scores absent students the top 10 improvers decliners or other special groups Choose one of the custom filters from the View menu or from the pop up menu immediately above the vertical scroll bar For information on editing and creating custom filters see Gradebook Options Filters on page 35 Auto filling Attendance Scores You can have Easy Grade Pro enter scores into your score chart based on attendance codes that you ve en tered in the attendance chart For example if you ve entered an attendance code of AE excused absence for three students on a day when one or more assignments are due you can have Easy Grade Pro enter scores of ab on those assignments for those three students To set up scores for auto filling 1 Choose Class Options from the Edit menu and
134. l loca tion Select the Export Attendance tool from the menu that appears It is best to include this setting in the gradebook template e Gradebook Template A gradebook template can be used to ensure that all teachers gradebooks have the same settings It also minimizes the work that teachers must do First create a gradebook with the right settings Then create a template of the gradebook Refer to the section Exporting starting on page 111 for help Teachers should create their gradebooks directly from the template To export attendance Before you can export attendance your gradebook must have the correct attendance categories and export format The Export Attendance Tool must be on the tool bar and the volume to receive your attendance data must be mounted on your computer You must know the name to use for your export file and the location in which it is to be saved Be sure to enter your attendance data in the attendance chart or seating chart first Then follow these steps 1 Click the Export Attendance tool A small calendar will appear shown below This calendar will auto matically display the current date but you may change this by clicking on another date Click OK Set Date d September d SM TI WT E d 11 L 13 14 15 18 19 20 21 22 25 26 27 28 29 Cancel Eo 116 CHAPTER 16 Porting 2 Easy Grade Pro will gather the attendance data for the selected date and present it in the Export Preview window sho
135. lect the Options tab In the Email Subject field enter the text that you would like to have appear in the 102 CHAPTER 14 Emailing Student Reports receiver s email program in the Subject field If you would like to have the student s name or ID also ap pear in the subject set the with Student menu appropriately 5 Set the Email To options At least one item must be selected It is strongly recommended that at first you send all emails to yourself exclusively until you are happy with the results Then send emails to others 6 Set all desired options in the Report Options section of the list of options As you make changes they will be reflected in the preview pane to the right 7 Click the Send button to begin emailing If this button is disabled then check your Email Options to ensure that you have everything set up properly Also make sure that if you are emailing only to students selected in the list you have at least one student selected 8 Optional Click the Email Log button to open the window where you can view the results of all email attempts This window can be especially helpful if errors occur so you can determine which students were sent emails Email Log Subject Student Progress Report LOG 2006 08 01 1119 HTML i Date Tuesday August 1 LOG 2006 08 01 1034 HTML Time 11 19 AM LOG 2006 07 25 2156 HTML Gradebook 1 Sent All emails sent Delete Done e FAQ I ve emailed reports success
136. ll automatically appear shown below directing you to add classes GUIDE ME No Classes This gradebook has no classes Please select the appropriate button below Cancel Import Classes Edline Class Data Spre CHAPTER 3 Gradebooks and Classes 21 Obviously a gradebook without classes is not very usable so it is a good idea to click the Add Classes but ton Here are some general guidelines about adding classes to a gradebook Add a class to the gradebook for each class you teach in your current term only Do not add classes for future terms it is best to add them later To add a class 1 If your gradebook has no classes click the Add Classes button Otherwise choose Add Class from the Tool menu In either case the Records window will open shown below to an empty class record Records Record lofi H o A eat Toms ome o 2 Type the name of the class in the Class Subject Name field and press tab Be sure to use a unique name for the class Examples include Math Reading English 1 English 2 etc Do not include a term name with the name of the class 3 Optional Edit the Class Weight and press tab It s not likely that youll ever need to change the class weight It is used only in the multi class progress report and the multi class gradesheet report when a student s weighted average or GPA for several classes is calculated In most cases it should be left at 1 00 If you have a cl
137. long as the file as student ID numbers for matching FAQ Can Easy Grade Pro import student rosters from my school s school administration software and can it export grade data back to it In many cases the answer is Yes If your school administration software can produce a roster file for a class in text format and if it can read a grade file for a class in text format the standard version of Easy Grade Pro can probably share data with it You or someone at your school with the proper knowledge and expertise may have to create import and export formats within Easy Grade Pro Plug ins can be used to distribute the formats to other users For help see Creating Formats for Importing or Exporting on page 113 and Using Plug ins on page 118 In some cases custom versions of Easy Grade Pro are required Contact Orbis Software for availability and pricing for custom versions Exporting Exporting is typically used to transfer student grade data to a program used to print report cards but it can also be used to transfer all kinds of student information to word processor spreadsheet or database software to take advantage of the unique tools of these programs When exporting you can create two types of files Easy Grade Pro gradebooks and text files Text is a standard file format that many programs use for transferring data to other programs To export 1 Select Export from the File menu or use the Export tool Ex to open the Export window The Exp
138. marks of ORBIS Software Inc and use of them without prior consent is prohibited Apple Macintosh and Power Macintosh are registered trademarks of Apple Computer Inc Windows is a registered trademark of Microsoft Corporation Copyright Copyright 1992 2007 by ORBIS Software Inc All rights reserved This software and manual may not be copied or transferred to any medium in whole or part except as permitted by U S Copyright Law or by written permission from ORBIS Software Inc Chapter 1 Getting Started radebook Options GPA 36 radebook Options Clipboard Text 37 radebook Options Report Labels 38 radebook Options Palm Setup 38 stem Requirements NNW WW UI UI nstalling Easy Grade Pra Registering Easy Grade Pro odating an older version of Easy Grade Pro earning Easy Grade Pro Chapter 5 Students and Assignments Adding Students to a Class by Typing 39 Chapter 2 Tutorial Four Short Lessons opying Students to other Classe 4 Lesson 1 Moving around in a Gradebook 9 42 Lesson 2 Adding Assignments and Score 10 43 Lesson 3 Options and Tool 15 45 Lesson 4 Working with Report 18 Managing your Assignments 46 Chapter 3 Gradebooks and Classes Chapter 6 Using the Score Chart tarting a New Gradebook 19 ntering Score 47 Ou C aw CET Ee WEE SE 20 Adding Footnotes and Notes to Score 50 justing ing Extra Credit anaging the Classes in your Gradebook 22 R Curving and Locking 53 us
139. multiple scores for one student before moving down to the next then you ll appreciate the second option The third option is for those who do both and would rather have to use an arrow key after entering a special score to choose the direction of movement When the last score in a column is entered remain in the same cell move to the top of the next column and move to the top of the same column If you first enter scores into a paper gradebook you ll find the first option to be time saving because it allows you to enter scores the fastest Display a warning when a score is changed exceeds the Maximum These warnings can help prevent 34 CHAPTER 4 Setting Options accidental changes Only a single warning is given when you exceed the maximum score in case you are entering a series of scores with extra credit Security Password Options Full Access Password If you would like your gradebook to require a password to be entered whenever you open it or after you choose Lock from the File menu then enter a password here Restricted Access RA Password If you would like others to be able to open your gradebook but you would like to restrict what they can do then set a password here and set the allow RA user to options as desired To turn on the RA mode choose RA Mode from the File menu or select the RA Mode tool To turn off the RA mode choose RA Mode as before The password window will appear and the teacher password must be typ
140. n a Open Recent recently opened gradebook Save Co py save a backup copy of the current Com press F gradebook make the gradebook smaller bring in students or other data from Import another gradebook or text file Export create a file with data from your gradebook to be used by another user Palm Setup or program set syncing options for EGP Clipboard Email Internet email reports create reports for Print web posting print reports RA Mode turn on or off the Restricted Access mode Lock lock the gradebook and open the Locked window Exit quit Use this menu item to Undo reverse the last action Cut erase the selected items and copy them to the clipboard Copy _ L copy the selected items Paste to the clipboard Clear pier copy the items on the clipboard to the insertion point erase the selected items Class Options gt set options for the current class Gradebook Options gt set options for the entire gradebook Use this menu item to Co py gt gt copy any class data from one class to others Add ke add a class student assignment or dard to this class Delete gt pice delete a class student etc Fill gt gt repeat data to the last row column Find gt gt find a student or assignment change groups of scores curve lock enter notes or auto fill attendance scores Score Tools Seat Tools kk add furnitu
141. n be used to distribute import formats export formats standards lists and summary comments to other Easy Grade Pro users To create a plug in of an import or export format Choose Import or Export from the File menu click the Other Formats tab and select the desired format from the list Press on the small blue arrow above the list and choose Save Item as Plug in from the menu that appears Then name and save the plug in To create a plug in of a set of standards Choose Records from the menu click the Standards tab and press on the small button next to the Standard ID Choose Save Standards as Plug in Then name and save the plug in To create a plug in of the list of comments in the Summaries window Choose Summaries from the Chart menu click the Students tab on the left and the Comments balloon tab on the right Press on the small blue arrow above the lower list and choose Save Comments as Plug in from the menu that appears Then name and save the plug in To distribute a plug in file Plug in files should be placed in the same folder as the Easy Grade Pro application or should be placed in a folder titled Plug ins found in the same folder as the Easy Grade Pro application Whenever a person opens an Easy Grade Pro gradebook Easy Grade Pro scans the plug ins and transfers their contents to the gradebook Be careful with plug ins A plug in with comments will prevent the user from making lasting changes to comments in the Summary win
142. ncreased due to extra credit Score increased due to effort Hos been encouraged to study and impre Would howe been higher hed homework be Homework must be completed before test Mini Summary Sal Di LP el h oe The Mini summary window can be used to attach footnotes to scores In addition to score footnotes you may attach unique and lengthy notes to scores You may even use notes instead of scores for special situations The section that follows explains how to attach notes to scores To attach a note to a score 1 Double click on a student s score cell or select the score cell and click the Open Score Note tool al The Score Note window will open Note tor Goodman Michael D on Reading Test D Format bh Mote is for teacher footnote is for student ae 3 Michael was given credit since he re took the test after having been ill at the nurses s office blo Score Footnote 1 Turned in late 2 Score reduced because turned in late SI Score increased due to extra credit Ei Score increased due to effort 5 Hat been encouraged to study and improve this score otes Student Assign The Score Note window allows you to attach a unique lengthy note to a score The sample Score Cell in the upper left corner shows how the note alters the appearance of the score cell 2 Use the Format menu to select one of the following e Note is for teacher footnote is for student T
143. nd press enter Student 2 Click on the B grade on the tool bar Do not press the enter key because the next cell is auto matically selected after clicking You can set up the grades that appear on the tool bar In fact you can have a different set of grades for each student and for each category 12 CHAPTER 2 Tutorial Four Short Lessons Student 3 Press the letter m This enters a score of mi for missing You can customize up to thirty special scores and give them any meaning you wish Notice that the score turns red Ms Demo has set things up so that all failing scores are displayed in red Student 4 Type the number 25 Do not press enter Now click the Fill Down tool on the tool bar Notice that 25 is repeated all the way down 11 Click the Undo tool on the tool bar or choose Undo from the Edit menu to prepare for the next step Notice that the score of 25 is removed from the students Undo is nearly always available to reverse the last action 12 Select the seven blank score cells by pressing on the first and dragging to the last Release the mouse The seven score cells should be highlighted as shown below Press on A and drag down to B to highlight the score cells 13 Click on the A grade on the tool bar A score of 25 is entered for each student Try clicking on other grades and special scores on the tool bar Ms Demo has decided to begin assessing her students based on her school district s educational standards
144. ne For Individuals and schools Schools and districts Schools and districts To upload The teacher uses Easy Easy Grade Pro works The teacher uses Easy Grade Pro to create a closely with Edline to Grade Pro to create a folder of reports The automatically upload report file The teacher teacher then uses an reports to Edline s web then uses a web browser ftp program or other server to upload the file to the means to upload the web server folder to the web server Security Password protection Encryption of uploaded Password protection Passwords are managed reports Secure web site by the teacher Passwords for school personnel students and passwords Free Can work with ex Monthly or annual fee Free Can work with ex isting school or personal Full featured service isting school web pages web pages Import students into Easy Grade Pro from Edline 104 CHAPTER 15 Internet Reports Using Website Reports Easy Grade Pro s Website Reports are for individual teachers and for schools that want a free and secure way to post student reports for viewing on the internet Easy Grade Pro creates the reports and the security pages The reports can then be transferred to your school s web server or to web space provided by an ISP using ftp or some other means To gain access to a report the viewer must enter the student s name and password Security comes through the use of encrypted student report nam
145. neral view of the Gradebook Options window 2 Select a score cell 3 Type the full text of the grade or special score 4 Press enter or return To enter special scores and grades by grade clicking 1 Make sure that the row of grades is visible on the tool bar see the illustration above 2 Select one or more score cells To select multiple cells press on the first and drag to the last 3 Click on the grade or special score on the tool bar For additional information on working with grades and special scores see Class Options Grade Scale on page 23 FAQ What is grade clicking How does it work on page 24 Class Options Special Score on page 26 and To display scores as raw scores percents or grades on page 56 To fill down a score To fill down means to copy a score from a starting cell downwards to the last row It is typically used when most of the scores on an assignment are the same If there are a few scores that are different they can be changed after filling down 1 Select a score cell 2 If the cell is blank type the score but do not press enter 3 Select the Fill Down tool or choose Fill Down from the Tool menu To fill across a score To fill across means to copy a grade from a starting cell across to the last column It is normally used on a transferring student to apply the transfer grade to all assignments given prior to the transfer Note that the grade not the score is filled across Each assignment may have a
146. new location e Choose Sort Standards from the View menu To delete one or more standards Note If you have standards at multiple levels you cannot delete a standard that has standards linked to it unless you delete the linked standards as well 1 Choose Delete gt Standard from the Tool menu 2 Select the standards you wish to delete from the list Use the blue arrow button to select or deselect all list items Hold down the Ctrl Windows Command Macintosh or shift key to select multiple items 3 Click the Delete button The Two Views of the Standard Chart 1 Assignment and 1 Student The Standard chart actually consists of two separate charts 1 Assignment and 1 Student You ll find tabs for these below the tool bar Both the 1 Assignment and 1 Student views can be used to enter scores and notes on your assignments and standards So why are there two charts Because there are four types of data students assignments standards and scores it is impossible to show all the data in a two dimen sional view With the 1 Assignment chart you can view scores for all students on a single assignment with linked standards With the 1 Student view you can view scores on all assignments with linked standards for one student To view or switch between the two standard charts 1 Choose Standard from the Chart menu 2 Find the standard tool bar below the main tool bar Press on the 1 Assign and 1 Student tabs to switch between the two c
147. ng spreadsheet and consumer database program also use this format when porting In the PC world many programs use a CR LF carriage return line feed ASCII 13 10 combination instead of a CR You may need to modify a format to include a CHILE For help with this see FAQ How do I set the record delimiter to the CR LF used by most Windows programs on page 114 If you will be porting to or from school administration software things can be much more difficult because these programs tend to use custom formats For example some files may use fixed length fields instead of variable length fields that are left or right justified with special fill characters and no delimit ers except at the end of a record In many but not all cases formats can be created in Easy Grade Pro to work with school administrative software To create a format 1 From the Import or Export window select the Other Formats tab Then click the New button The New Format window will open On the left side of this window is a list of fields that are available for use in the format Edit Format Student Names Fields Available Fields in this Format Last Name lt space gt First A Last Name First Last Name First Last Name First Name ID Gender Status Actives WDO Student Grade Scale Student Language Student Custom 1 Phone Student Custom 2 Contact Person Student Custom 3 Address Line gi Student Custom 4 Address Line 2 Student Custom 5 Oth
148. nges that you made during these les sons have been automatically saved With Easy Grade Pro changes are always automatically saved If you are ready to create your a gradebook for your own classes proceed to the next chapter Gradebooks and Classes This chapter is for you if you if you are ready to begin using Easy Grade Pro to manage your student data It will take you through the steps of creating a gradebook adding classes and a few other basic tasks Starting a New Gradebook You re likely to need only a single Easy Grade Pro gradebook at a time Since a gradebook can hold up to 250 classes in up to ten terms you might want to use a single gradebook for an entire school year because it saves time and minimizes the duplication of efforts Since a gradebook can become large you may want to create a new gradebook for each major term Don t do this however if the student grades in one term must be combined with the grades in another To start a new gradebook 1 Start Easy Grade Pro On a Macintosh do this by double clicking on the Easy Grade Pro 3 6 icon in the Easy Grade Pro folder On a Windows computer do this by clicking on Start choosing Programs and then choosing Easy Grade Pro A title window will appear shown below FasyGradePro version 4 0 License Info SITE LICENSE Copyright Open an Existing Gradebook 1992 2006 Orbis Software Inc All rights Create a New Gradebook reserved Easy Grade Pro and Orbis
149. nguage Arts Quarter 2 Science 1 Guarter A Science 2 Guarter 2 Social Studies Quarter 1 Language Arts Guarter 1 Science 1 Quarter 1 Science 2 Quarter 1 Social Studies Guarter 2 Reading Current Quarter 2 Math Cancel About Gradebook Options Unlike Class Options Gradebook Options are settings that affect your entire gradebook You can set the font the order of first and last names passwords types of warnings and whether you want to be able to directly type grades or special score shortcuts You can create reusable text items for notes and reports create filters for showing just the desired students and assignments customize the labels used in student reports and even set up your gradebook to be used with EGP Clipboard the Palm OS companion to Easy Grade Pro To view or edit these options choose Gradebook Options from the Edit menu In the window that opens you ll find a series of tabs one for each option group The remaining sections in this chapter describe the options found under each tab Gradebook Options General Use General options to set the primary options that affect how your gradebook looks and behaves To edit General options 1 Choose Gradebook Options from the Edit menu and select the General tab Notice that there is a list of categories of options with a graphic to the left of each 2 Press on the graphic to the left of an item to reveal the options in that category These are explained next
150. nical support information update informa tion or plug in files with educational standards from different states visit the Easy Grade Pro website To view the Easy Grade Pro website e Choose Easy Grade Pro Online from the Help menu e Alternate method browse to www easygradepro com If you are unsure of the function of any tool on the tool bar simply point your mouse to the tool A small box know as a tool tag Macintosh or tool tip Windows will appear below the tool with the name of the tool EE To turn on off tool tips or tool tags Show Tool Tags Tips from the Help menu FAQ What is the best way to learn the basics of Easy Grade Pro in the shortest amount of time If you are new to Easy Grade Pro we enthusiastically recommend that you take a tour of Easy Grade Pro by going through the Tutorial found both in the user manual starting on the next page and the in context Help The time spent taking this tour will be time that you save later It will also help you get started right Tutorial Four Short Lessons The lessons in this chapter will introduce you to the structure tools and options found in Easy Grade Pro The time spent here will almost certainly save you as much and more time later The word to remember is explore these lessons are meant to be springboards for your own exploration of Easy Grade Pro Lesson 1 Moving around in a Gradebook 1 Open the gradebook named Demo Gradebook To do this on a Macintosh
151. nitially assigned to all students To move a scale to the top position press on its row number and drag FAQ What is grade clicking How does it work Easy Grade Pro allows you to enter scores by clicking on grade buttons in a process known as grade clicking You can also enter scores by typing grades if the Allow typing of Grades and Special Scores option is on in the Gradebook Op tions window What score does a student get when an A or C 1s clicked or typed The score is based on the grade click value of the grade The grade click value for the top grade is always 100 For other grades it is the average percent for the grade If an A is the top grade the student will get a score that is equivalent to 100 If a C ranges from 76 to 80 the student will get a score that is equivalent to 78 Grade click values are automatically set and editing is usually unnecessary To edit them click the blue arrow above the scroll bar on the right in the Scale view of the Class Options window CHAPTER 4 Setting Options 25 6 Set the rounding level Rounding options include whole numbers tenths and hundredths and are used whenever percents are calculated As an example suppose a student has earned 89 638 After round ing the number displayed will be 90 for ones rounding 89 6 for tenths rounding and 89 64 for hundredths Ones rounding results in cleaner looking numbers Hundredths rounding results in greater accuracy For many teach
152. nly on the platform s specified on the License label e Easy Grade Pro may be used only for its intended purpose You may not modify the software make any attempt to discover the source code or create derivative works based on the software Warranty The Easy Grade Pro program and documentation are sold as is without warranty of any kind It is your responsibility to verify the results obtained from the use of the program ORBIS Software reserves the right to make changes in the program and documentation at any time and without notice ORBIS SOFTWARE INC MAKES NO WARRANTIES EITHER EXPRESSED OR IMPLIED INCLUD ING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES THE ABOVE EXCLUSION MAY NOT APPLY TO YOU THERE MAY BE RIGHTS THAT YOU HAVE THAT VARY FROM STATE TO STATE IN THAT EVENT ANY IMPLIED WARRAN TIES ARE LIMITED IN DURATION TO THIRTY 30 DAYS FROM THE DATE OF DELIVERY OF THE SOFTWARE In no event will ORBIS Software Inc be liable to any person for any direct indirect special incidental consequential or similar damages In no case shall ORBIS Software Inc e liability exceed the purchase price for the software If an original CD ROM becomes defective it will be replaced without charge if returned within ninety days of the date of purchase Trademark Information ORBIS Software and Easy Grade Pro are trade
153. nts that are not meant for all students If you set an assignment s Progress Report option to Include if Student has Score the assign ment wont even appear in a report until the student has a score The Show Blanks filter can be used from the View menu to hide all scores except those that are blank Don t think that you ll have to spend a lot of time filling in all the blanks with zeros the Change Scores tool can easily change all blanks or just some blanks to zeros or something else with just a few clicks See the next section 50 CHAPTER 6 Using the Score Chart To convert blank cells to a certain score Using the Change Scores tool 2 you can change scores of one type such as blank to another score such as mi You can choose to change scores on all assignments displayed assignments or just selected ones 1 Optional If you want to change scores on some but not all assignments select the assignments by pressing on the column number and dragging left or right or use a filter in the View menu to show just certain assignments 2 Select the Change Scores tool or choose Change Scores from the Tool menu If this tool is not visible press on any tool or empty tool location and hold the mouse down for at least a second From the menu that pops up choose the tool Change Scores Change To this Blank Score sl For Ce All displayed assignments Selected assignments ONLY T Include Not for Grade en Jess 3
154. nu 3 Switch to the class the student is transferring to If this class is in another gradebook be sure you don t quit Easy Grade Pro Rather choose Close from the File menu and then open the other gradebook 4 Select the row number where you want to insert the student 5 Choose Paste from the Edit menu CHAPTER 5 Students and Assignments 43 To transfer a student when classes do not match Transferring a student is more difficult when the classes don t match If possible print out scores and at tendance charts and retype the data into the proper columns If this is not be possible you may want to add a new assignment column used solely to give the student a transfer grade Use an assignment name like Tommy s Transfer Grade Set the assignment s maximum score to 100 Set the assignment s points val ue to the sum of all the points currently in the class This will ensure that the student s transfer grade has the same weight as all the assignments currently in the class Set the assignment s progress report option to Include if student has score In the score cell for this student enter the transfer percent If you use category weighting in the class you may need to follow these steps for each of the categories Adding Assignments Assignments can be added to a class by typing by copying from another class or by importing from a class in another gradebook This section explains how to add assignments by typing 1 Open the Reco
155. ol to instantly jump to the right student See page 49 for help with this To enter a score note double click on the score cell To enter a footnote right click Windows or ctrl click Macintosh on the seat The Student and Assignment Charts The student and assignment charts have a lot in common with the Records window both display virtually the same information While the Records window displays one record at a time the charts can display all records together making them easier to view and manipulate The charts also offer a variety of tools not available in the Records window such as fill down copy paste find and filters Easy Grade Pro 4 0 Demo Gradebook egp Miel File Edit Tool wiew Chart Class Help Stuteri p Jouarter 1 Reading BEEE Cun TE ojaa gt morn sudems o mr aas Language Grade Seale Senat r English Standard Scale password English Standard Scale password English Standard Scale password English Standard Scale password English OSU Scale password English Standard Scale password English Standard Scale password English Standard Scale password English Standard Scale password English Standard Scale password 12 13 14 ES 16 18 19 Sr ES 22 SS Thursday August 17 To use the student and assignment charts The columns in these charts correspond to the fields in the Records window Data can be entered into any cell except in the first column with names Many of the field
156. on the Include Multi class Avg option To display GPA in the Student Progress report 1 Choose Print from the File menu From the Report menu select Student Progress 2 Under the Options tab turn on the Include Student Title Data option 3 Open this option and from the Include menu select GPA To cause this to be a weighted multi class GPA turn on the Include Multiple Classes in each report option Gradebook Options Clipboard Text Use clipboard text options to create and store sentences and paragraphs that can be used and reused in score notes summary notes and student reports There is no limit to the number of clipboard text items and each has a 32 000 keystroke limit Numerous variables can be added to the text Easy Grade Pro completes the variables with student data at the time the text is printed or pasted into notes Spell check is available to help ensure that your text is error free Gradebook Options General Filters GPA Clipboard Text Report Labels Palm Setup Use CLIPBOARD TEXT options to create reusable text for notes summaries and reports Clipboard Text tems Behavioral Mote Date MODY nr EAR Parent Contact Date MODY PEARY Te Student Avg Date MODY YEAR Overalls OverallGrade Te Clase Avg Class 4vg Clazs4vgGrade ste MODY INEASR PLEASE COMPLETE ALL THE INFORMATION BELOVY CUT AND RETURN T zz MA ITE Text for Selected tem af Spell Insert Y Text Var
157. ons Anyone who has used a computer for long knows that computers are susceptible to all sorts of problems Problems may be inevitable but their damaging effects can be minimized if one has a good backup plan in place A good plan requires multiple regular backups Easy Grade Pro s backup options make this easy When closing a gradebook do not save a backup prompt to save a backup or automatically save a back up We recommend that you select the third option so that a backup is made every time you close it Default backup Name Year Month Day egp Day of Month egp and Day of Week egp With these options youd get gradebook names like 2006 11 06 egp 6 egp and Monday egp respectively So which is best The first option offers the greatest security but it will also result in the greatest number of backups by the end of the school year because you ll end each day with a unique backup that will never get replaced by the backup made on another day With the second option the backup made on the sixth day of the month will get replaced by the backup made on the sixth day of the next month And with the third plan the backup made on Wednesday of this week will get replaced by the one made next Wednesday If you have the space on your hard drive server or flash drive we recommend the first option CHAPTER 4 Setting Options 35 Default backup Location You can choose to have the backup saved automatically to a Gradebook Backu
158. or more information on this refer to the section Auto filling Attendance Scores starting on page 58 CHAPTER 4 Setting Options 29 To edit attendance category options 1 Choose Class Options from the Edit menu and select the Attendance tab 2 To edit the list of Master Categories first press and hold on any row in the Master Category column From the menu that pops up choose Edit this Menu In the window that appears edit the list of master categories 3 For each of your attendance categories select the Master Category and enter the category code and value Optionally enter an auto fill score Once you start using your attendance codes it is important that you don t change their order or meaning and that you don t delete items that are in use Class Options Calendar Calendar options are used to set the days of the week the starting and ending dates and no school days These only need to be set if you plan to use the class for recording attendance marks Class Options for Quarter 2 Reading Grade Rubric category Footnote Score attend Calendar Term Seat Color CALENDAR options are used to prepare SMT WTF 5 and maintain the calendar tor this term bays wM w Mewe First Day of Term Ho School Days Last Day of Term d Hovember 2006 F November 2006 5 M Tu T F 5 M T W T F TE 2s at Z 2 W r oe o mp a oF Ss EI 0 amp 9 10 41 12 13 14 15 16 17 13 14 15 16 17 15 16 17 13 RE 20 21 22 23 24 ZO 21 22 23 2
159. ort window has two tabs Under the first tab you ll find export formats that are built in Under the second tab youll find user defined and other editable formats A format is used to specify the fields of the data to be exported Built in Formats Other Formats S Select an Export Format s Select One or More Classes Export One Class Quarter 1 Reading Current A Export Gradebook Template Math Export Attendance Language Arts Export Report Card Data Science 1 Export Summary Comments Science 2 Export Standards List Social Studies Export XML Gradebook Quarter 2 Reading Quarter 2 Math Quarter 2 Language Arts Quarter 2 Science 1 Edit ew Delete Students Export all students Cancel 2 Optional If the format that you need is not present you can create one by first clicking the Other Formats tab and then clicking the New Format button For help in creating a format refer to the section Creating Formats for Importing and Exporting on page 113 3 Select the classes to be exported from the list on the left Select the students to be exported using the menu below the list 112 CHAPTER 16 Porting 4 Select a format and click Next What happens after clicking depends on the selected format The formats include Export One Class Use this format to create a new gradebook with a single class This can be used to cre ate a file with data to be imported into another gradebook
160. orten a progress report is to limit the number of assignments that are included There are two common ways to do this 1 in the options window for a progress report click the set button after the Assignment Chart option choose Assignments on or after gt from the Include menu and set a date on the calendar 2 in the score chart use items in the View menu to hide some of the assignments in the options window for a progress report click the set but ton after the Assignment Chart option and choose Displayed Assignments Only from the Include menu FAQ Some assignments are not showing up in progress reports How do l fix this From the Chart menu choose Assignment Find the column labeled Progress Report Make sure you don t have this field set to Exclude on assignments to be included FAQ Why are classes missing on a student s multi class progress report Why am I getting two different multi class progress reports for a student each with different classes The student s name or ID number is different in the different class es Correct the name or ID number and print again 98 CHAPTER 13 Printing Reports FAQ How do remove the Overall column in a multi class progress report If you have combined two or more terms the multi class progress report automatically includes columns for each term and for the overall grade If you want to include individual term grades but not the overall column combine your terms using weights of 0 for ea
161. other file to your gradebook To export means to create a new file that holds data from your gradebook This chapter explains the many ways you can port data Importing Typically importing is used to bring student names and other student record information into a grade book but it can also be used to import options scores and more You can import from Easy Grade Pro gradebooks and text files To import 1 Select Import from the File menu or use the Import tool Di to open the Import window The Import window has two tabs Under the first you ll find the built in formats Under the second you ll find user defined and other editable formats A format specifies the fields and structure of the data to be imported Built in Formats Other Formats E Select an Import Format Import from an EGP gradebook Easy Import of Students Easy Import of Scores Easy Import of Standards Import Summary Comments text Combine Gradebooks Ge ee 2 Optional If the format that you need is not present you can create one by first clicking the Other Formats tab and then clicking the New Format button For help in creating a format refer to the section Creating Formats for Importing and Exporting on page 113 110 CHAPTER 16 Porting 3 Select a format click Next The formats include Import from an EGP Gradebook Use this format to copy students options assignments a whole class etc from another Easy Grade P
162. other options eR2 1 Identify the structural features o R2 2 Analyze text that uses the comp eR2 3 Connect and clarify main ideas b eR2 4 Clarify an understanding of text R2 5 Follow multiple step instructions eR2 6 Determine the adequacy and ap eR2 7 Make reasonable assertions abou eR2 8 Note instances of unsupported i eR3 0 Literary Response and Analysis lt lt Next Standard gt gt j Done 7 88 CHAPTER 12 Using Summaries Summary Type Uses in student progress reports that are printed posted online or emailed Student e Views lists of student scores bro Grades ken down by term category and veo ee KE assignment soi e Lock a student s overall grade a em em d Press on the small circle me soo at mm e View line graphs that show per 4 formance over time k e Verify the calculations EA Student e View lists of student attendance BE e Attendance totals broken down by term Een e View calendars that display a I m Lg Se student s attendance marks by Padoa kan a date E SR SAUER lt Next student gt gt Done Student Notes 1 Record all kinds of notes about any student S ee Sr TET Kae a e Spel
163. ps folder in your Documents folder on your Desktop or to a location of your choice For the greatest security we recommend the third option if you can set the save location to a server or to a flash drive that you can store at another location when you aren t using Easy Grade Pro Tool Options e Show Tool Bar The tool bar consists of up to twenty tools near the top of the main charts This can be turned off to maximize the number of student rows visible on your monitor e Show Mini Summary This small window can be used to display graphs and lists that are updated as you enter student data You can choose to have this small window visible in none of the main charts in the charts that have a nice empty box for it in the upper left corner Score Attendance and Standard or in all charts See the section titled for more informa tion e Automatically position Mini Summary based on chart To have the mini summary stay at the some location regardless of chart turn this off Otherwise the mini summary will move to a pre set loca tion based on the current chart Show Tabs for Score Attendance and other charts These tabs appear near the top of the main charts This can be turned off to maximize the number of student rows visible on your monitor Gradebook Options Filters Filters are used to show just the students assignments and scores you want to see in the charts For exam ple a filter can be set up to show the students and assignments in
164. r the clock s battery is dead Use the computer s Date and Time control panel to set the clock Refer to your computer s manual for help in replacing a dead battery 44 CHAPTER 5 Students and Assignments FAQ What are maximum score and points How should I set them By definition an assignments maximum score is the score that is worth 100 It s the score that is given when everything is correct ignoring extra credit Perhaps you like to score papers using percents scores between 0 and 100 In this case as a percents grader you should keep the maximum score at 100 Perhaps you count the number of problems the student has correct to get the score In this case as a problems grader you should set the maximum score to the total number of problems Perhaps you apply differing amounts of points to problems based on difficulty and then sum the points the student has earned to get the score In this case as a points grader you should set the maximum score to the number of points possible on the assignment Easy Grade Pro uses the maximum score to do one thing only calculate a student s percent on the assignment If a student s score is 15 and the maximum score is 20 Easy Grade Pro calculates 15 20 x 100 and gets 75 Notice that the maximum score has nothing to do with the value of an assignment A student can have a 15 out of 20 on a small assignment as well as on a huge semester project How is one assignment given more value than
165. rade teacher teaches Social Studies to both groups Ms Demo is currently in the second quar ter of the school year and you are viewing the score chart for the class Quarter 2 Reading Notice the name 10 CHAPTER 2 Tutorial Four Short Lessons of this class on the tool bar COre Atengonce Seating student Assignment standard gt Quarter 2 Reading er The Class menu on the tool bar indicates that the class being viewed 1s Quarter 2 Reading This menu can be used to switch to any class in any term of a gradebook 2 Press on the Class menu on the tool bar to switch to Quarter 2 Math Notice that Ms Demo s math class has most of the same students as her reading class but the assignments are different 3 Use the Class menu to move to Quarter 2 Science 1 and then to Quarter 2 Science 2 Recall that Ms Demo teaches science to both sixth grade classes The science classes have the same assignments but differ ent students To save time Ms Demo enters assignments into just one science class and then copies them to the other class You ll have a chance to do this in Lesson 2 4 Move to the Social Studies class to view a class imported from the other sixth grade teacher s gradebook Notice that the students are the same but other items are different because this class was created by the other sixth grade teacher Although Ms Demo does not teach this class she wants to keep track of her students performance in all classes
166. rds window to the first empty assignment record There are three ways to do this 1 select Add Assignment from the Tool menu 2 click the large Add Assignment button in the score or assignment charts or 3 click the Add Assignment tool D Records for Quarter 2 Science 1 Record 11 of 11 ai Other Info Category Test Quiz ai 4 August A MTW Special Status Normal i 12 ZB 9 Display Scores Raw Scores H 15 16 21 22 23 Progress Report Include Assignment ai 28 39 30 Standards None selected ES lt lt d Next Assign gt gt Done 2 Type the assignment Name and press tab 3 Type the assignments Maximum Score and press tab Type the assignment s Points Ignore these fields if the assignment is being used for extra credit or is a nongraded item For a thorough discussion of Maxi mum Score and Points be sure to take a look at the FAQs on the next page 4 Select the assignment s due date The calendar is initially set to the current date If the date showing is not the current date the computer s clock may be improperly set or its clock battery may be dead 5 Select the assignment s category The category is used in summaries reports and in grading if categories are weighted To edit categories choose Class Options from the Edit menu and select the Category tab FAQ Why are the dates wrong on the calendars and in the charts This problem indicates that the computer e clock is not set properly o
167. re set seat format rotate seats combine terms recombine terms start a new term Term Tools 124 Appendices View Menu Reference Chart Menu Reference Class Menu Reference Help Menu Reference Show Al Show Selected Hide Selected Filters Sort Assign Sort Seats Sort Students Sort Standards Sort Classes Group Students Us Score Attendance Seating Student Assignment Standard Records Summaries Next Prior Term 1 Term 2 Term 3 Term 4 Term 5 Term 6 Term 7 Term 8 Term 9 Term 10 Vvvvvvvvvvyv Easy Grade Pro Help Use this menu item to unhide all class data except for WD hidden students hide all rows columns except for selected ones hide selected rows columns show and hide items based on rules change the order of assignments sort students into seats change the order of students change the order of standards change the order of classes put students into groups randomly or based on ability e this menu item to view the Score chart view the Attendance chart view the Seating chart view the Student chart view the Assignment chart view the Standard chart view edit or add classes students assignments and standards view summaries of student performance Use this menu item to view the next class view the prior class switch to any class in any term The labels in this menu will reflect the labels found in the Records
168. rec ommend that you not use numbers unless you include other symbols For example consider using 1 instead of 1 4 Optionally you can include a single Shortcut key that when pressed enters the code into a score cell If used it must be unique in the list 5 The Value of a special score should be blank or between 0 and 100 If you leave this blank the spe cial score will have no affect on a student s grade 6 If you would like the score to be picked up when a missing work report is printed or when a missing work filter is used be sure to set the Missing attribute For information about using special scores refer to the section Entering Scores starting on page 47 FAQ How do enter a check mark as a special score Easy Grade Pro allows you to use nearly any font on your computer that includes the alphabet numbers and punc tuation On Macintosh computers most fonts that have these characters also have a check mark Simply type option v to get it On Windows computers the check mark is only found in specialty symbol fonts that are not suitable for use in Easy Grade Pro because they do not include alphabetic and numeric characters 28 CHAPTER 4 Setting Options FAQ How do set up my 5 point or some other point grading system Part 2 This is a continuation of a FAQ started on page 33 Because of the tremendous range of percents that occurs when the maximum score on an assignment is as low as 5 i e 1 5
169. ro gradebook The Import Gradebook window will appear where you can select the items to be imported e Easy Import of Students Use this format to import students from most tab separated or comma sepa rated text files Many database and spreadsheet programs use this format when creating text files The Easy Import window will open where you can identify the fields in a record from the file You must identify the first and last names but all other fields are optional You must also name the format so that it can be added to the Import window where it can be reused directly e Easy Import of Scores Use this format to import scores from most tab separated or comma separated text files The records may be in any order as long as each contains a score and an ID number or student name to be used for matching The Easy Import window will open where you must identify the score and the ID number or student name fields e Easy Import of Standards Use this format to import standards from most tab separated or comma separated text files The records may be in any order as long as each contains a standard ID and standard text The Easy Import window will open where you must identify the these fields Import Summary Comments Use this format to import a list of summary comments from a text file The file must have comments only This will replace the list in the Student Comments view of the Summa ries window e Combine Gradebooks Us
170. rride default SMTP port option should not be set unless your documentation directs you to set this If so turn this option on and set the port number in the box 9 The next set of options involves Authentication Authentication is a process in which Easy Grade Pro proves your identity to the SMTP server so that it will accept your emails If your SMTP server requires authentication and most do turn on the SMTP Server requires authentication option on and enter your Account ID and Password Easy Grade Pro supports the most common authentication types If your SMTP server requires an au thentication type not supported by Easy Grade Pro then it will refuse the connection In this case it will be necessary to use a different SMTP server There are many inexpensive SMTP services available on the internet that support the most common authentication types Visit www easygradepro com for our current recommendations 10 The Batch emails to avoid spam blocking options should not be set unless you experience a certain type of problem while emailing If you are able to regularly email a certain number of reports and then receive an error message you may be experiencing spam blocking Some SMTP servers limit the number of emails being sent at one time in an attempt to block spam Easy Grade Pro will display the error message from the SMTP server it may be cryptic or it may clearly indicate that the SMTP server has stopped ac cepting emails because too many
171. rwise you will need to enter ClassIDs for all classes and IDs for all students before uploading Here s how 1 Obtain lists of ClassIDs and student IDs from your school 2 To enter ClassIDs choose Records from the Chart menu and select the Classes tab Find the Custom Data title Enter the ClassID into the first row under Custom Data unless you are directed by your school to use a different row Switch to the next class and repeat this Continue until all classes have ClassIDs 3 To enter student IDs choose Student from the Chart menu Find the ID column and enter all student IDs Continue until all students have IDs in all classes To upload reports 1 Choose Email Internet from the File menu or click the Internet tool to open the Email Internet window 2 From the Action menu select Upload Reports to Edline 3 From the for menu select the classes If you select the last item be sure to select one or more classes from the list below the List tab 4 Select the Options tab and set the Edline Options The Edline Report Folder Name is the name of the folder to hold the reports on Edline This name will be visible to viewers You can use one or more folders for different reports such as Quarter 1 Reports Quarter 2 Reports Final Reports Missing Work Reports November Grades etc If you want to upload reports that replace older reports for your student use the same name for the folder If you want to upload reports that do not repl
172. s and other class data It can copy several items together and copy them to several classes at the same time Copy Class Data Assign l Classes Options Seats Students Standards Gradebook ClasstoCopyFROM_ __ Assignments To Copy _ _ Quarter 1 Science 1 A 1 Space Intro Quarter 1 Science 2 B Quarter 1 Social Studies Quarter 2 Reading Ja Solar System Worksheet Quarter 2 Math 15 Planet Intro Quarter 2 Language Arts 6 Create A Planet Quarter 2 Science 1 7 Planets Review Quarter 2 Science 2 Current Quarter 2 Social Studies E Classes to Copy TO 1 item 11 Star Lab Quarter 1 Language Arts a Quarter 1 Science 1 Quarter 1 Science 2 Quarter 1 Social Studies Quarter 2 Reading Quarter 2 Math Quarter 2 Language Arts Quarter 2 Science 1 Quarter 2 Science 2 Current Quarter 2 Social Studies Cancel 21 First click on the Assign tab at the top In the top left list click on Quarter 2 Science 1 In the bot tom left list click on Quarter 2 Science 2 In the right hand list click on Star Lab Finally click Copy The assignment will be copied from Science 1 to Science 2 After the window closes the first score cell for the new assignment will be selected ready for you to enter scores The rest of this lesson will focus on entering scores for the copied assignment You ll use a very powerful tool that allows you to easily enter scores from a mixed stack of papers Since you
173. s bring up menus when selected To change the order of the columns press on a column s title and drag the column left or right to the desired location e To change the width of a column move the cursor until it is over the vertical line to the right of a col 76 CHAPTER 8 Using the Other Charts umn title Press on the line and drag the line to the desired location To view the record for any row double click on the row To rename any of the twelve custom field columns in the student chart double click on the row and edit the Custom Labels e As with the score chart you can use filters dragging of rows find fill down and cut copy and paste on rows and columns e The last six columns of the student chart can be used to enter comment numbers Although it is easier to enter student comments in the Summaries window the student chart can be used to view and edit groups of comments Making and Managing Backups Why you should have a Backup Plan Anyone who has used a computer for long knows that computers are susceptible to all sorts of problems software conflicts corrupted memory damaged disks network glitches hardware breakdowns user errors and more Problems may be inevitable but their damaging effects can be minimized if one has a good backup plan in place and it is followed without exception Many computer users maintain only a single backup copy This is risky behavior If the backup is stored on the s
174. s in the prior FAQ 6 Select the Special Status option Special status options include the following e Normal No special action is taken Extra credit Any score entered for a student will increase the number of points the student has earned without increasing the number of points possible In other words the student s average will go up Stu dents without scores are unaffected Can be dropped Easy Grade Pro will drop this assignment for a student if by dropping it the student s overall percent is improved more than by dropping any other assignment that can be dropped A letter d is drawn next to a dropped score Easy Grade Pro will drop the single most damaging score for a student among assignments whose status is Can be dropped unless you have set dropping options in the Class Op tions window e Not for grade The assignment will not be included when determining grades It can be used for record ing items such as whether a progress report has been returned It can also be used to temporarily turn off a group of assignments so that they do not influence the overall grades e Negative Points A score entered for a student will decrease the number of points the student has CHAPTER 5 Students and Assignments 45 earned without decreasing the number of points possible causing the average to go down Students with out scores are unaffected FAQ Why can t I change the status on one of my assignments It is stuck on Norm
175. s to so 3 19 1 2 Structures Understand how components structures organization 0 30 Rows items selected P 1 2 1 Analyze how the parts of a system interconnect and influence lated grade Press on the small Crate dil C murere BB Ee Style options bs v E Show Graph circle S e Ei Show Student Average red wv Show Class Averages blue e View graphs of performance on SS v Plot Trend Line Linear Regression any standard with a variety of 1 Indiv Study 2 Indiv Study 5 Chart Lesson Power Law options KL lt lt Next Student gt gt FAQ How can I check the calculations for one of my students The Summaries window can help you check all the calculations that go into computing the overall grade for a stu dent To open this window double click on the student s row number and select Student Grades from the Type menu Under the Options tab turn on the Show Chart option For a related topic see FAQ How is a student s overall grade calculated on page Using the Mini Summaries Window The Mini Summary window can display graphs and lists while you are working in any of the charts It can also be used to attach footnotes to scores and show score notes in the score chart To make the Mini Summary window visible 1 Choose Gradebook Options from the Edit menu 2 Select the General tab 3 Open the Tool Options section 4 Turn on the Show Mini Summary option
176. se button the page can be dragged about 6 To change the orientation or paper type for the printed reports click the Print Setup button in the lower left corner 7 Select Print to begin printing The Print window for your type of printer will open where you can set some final print options and begin printing FAQ Where is ePrint If you are familiar with older versions of Easy Grade Pro you may be wondering where the ePrint feature is With ePrint each report page could be saved as a separate file in PICT format Macintosh or BMP format Windows to be opened by virtually any graphics program Now that Easy Grade Pro allows you to create HTML reports ePrint ing has much less usefulness and Easy Grade Pro 4 0 no longer officially offers ePrint However it still can be found Here s how on a Windows computer hold down the Ctrl Windows or option Macintosh key while clicking the Print button in the lower right corner of the Print window Be sure to save the reports to an empty folder General Options for all Reports Under the Options tab you ll find a list of options for each report The bottom set of options are titled General Options for all Reports These options are shared by all reports and include e Font Options Use this to set the font type and size To maximize the amount of data that will fit on a page set the font size to a small value e School or Teacher name This will appear near the top of all reports e Custom
177. set up a single rubric as follows Exceeds Standard 4 0 Meets Standard 3 0 Approaching Standard 2 0 and Below Standard 1 0 If she had wanted to she could have set up multiple rubrics for her standards Notice the blue color behind the standard text This color indicates the level of the standard In Easy Grade Pro standards can be at three levels By default these levels are Standard Strand and Indicator but these labels and colors can be changed Notice that the scores entered in steps 10 through 13 are present in the Star Lab assignment column These scores could just have easily been entered in this chart instead of in the Score chart 17 Click on the first score cell under the ES1 4A column Notice that the grade clicks bar displays the ru bric labels Enter scores on all three standards using the same techniques taught in steps 10 through 13 18 When done entering the scores click the Score tab or choose Score from the Chart menu 14 CHAPTER 2 Tutorial Four Short Lessons Recall that Ms Demo teaches two science classes and both have the same assignments It is easy to copy assignments from one class to another In the next few steps you ll do just that 19 Using the Class menu on the tool bar move to Quarter 2 Science 2 20 Click on the Copy Class Data tool or choose Copy gt Assignments from the Tool menu The Copy Class Data window will open The Copy window can be used to copy assignments students option
178. sfactory EN Show Chart mn Show Graph E Show Curve Pane Reset Curveto _ Defaults Shift Curve lt Lett Shift Curve Right gt CURVE NOVY 6 Haynes Terri 7 Kendricks Allison 8 Kramer Jennifer 9 Radcliffe Missy 10 Robinson LaTonya 11 Taylor Roger Average Standard Deviation Maximum Minimum Students in Statistics 12 14 16 18 20 22 A D A At B B B A C GIG Ct iB B BHA A At 35 36 538 080 41 5 43 815 46 5 43 5 4 28 30 32 34 36 38 40 42 44 46 48 50 52 lt Next Assign gt CHAPTER 6 Using the Score Chart 55 To the right you will see a curve graph Here are some things to notice about the graph e Along the bottom axis are numbers that represent possible range of scores on the assignment The colors indicate each grade e Above this axis are boxes one for each student These are also color coded to indicate the grade e There is a vertical line for each grade in the grade scale At the top of the line is the grade label Below each grade is a number that represents the cutoff score for that grade 4 To change the distribution of grades do the following e Click the Shift Curve lt lt Left button to cause the vertical lines to move to the left one step e Click the Shift Curve Right gt gt button to cause the vertical lines to move to the right one step e Press on a vertical grade line in the graph and drag it left or rig
179. signment s Maximum Score and Points to calculate the points earned by the student on the extra credit Then it will follow the steps in Example 1 but ignoring the Points possible on the extra credit assignment in step 2 When using an extra credit category that is weighted Easy Grade Pro will follow steps 1 through 3 in Example 2 above to calculate the student s extra credit category percent But in step 4 it will exclude the extra credit category when summing the category weights the part to the right of the division symbol For a related topic see FAQ How can I check the calculations for one of my students on page 89 52 CHAPTER 6 Using the Score Chart To attach a footnote to a score do one of the following e Right click Windows or control click Macintosh on the cell and select the footnote from a contextual menu that pops up To delete a footnote choose the first item in the menu e Double click the score to open the Score Note window and select a footnote To delete a footnote select the first list item e Select one or more score cells and click on a footnote in the Mini summary palette If the palette is not visible choose Show Mini sum in the Gradebook Options window under the General tab Press on the menu on the palette to display the list of footnotes Select the first list item to delete a footnote 7 No Score Footnote A Turned in late Score reduced because turned in late core i
180. sing the Report Card Data Format 8 sing Plug in Chapter 17 Technical Support FAQs Frequently Asked Questions Contacting Orbis Software for Technical Support Appendices ools Reference enus Reference 104 106 107 108 109 111 113 114 116 118 H9 121 122 123 Getting Started Welcome to Easy Grade Pro from Orbis Software With Easy Grade Pro you can create an electronic grade book which like a paper gradebook can be used to store student information for all of your classes and subjects Better than a paper gradebook an Easy Grade Pro gradebook provides an abundance of tools to save you time provides you with a wealth of information and allows you to generate professional paper and internet reports System Requirements Easy Grade Pro is shipped as a MAC only WIN only or a MAC WIN cross platform product See the License label for specific information about the platforms included on the CD with this package Requirements e Macintosh OS 10 2 or higher e Windows 2000 XP or higher e Memory 128 MB or higher Hard drive space 10 MB for installation and data files e Monitor 800 x 600 or higher resolution with thousands of colors e CD ROM drive for installation only Installing Easy Grade Pro Important note be sure to log into the computer as the computer s Administrator before installing Otherwise the computer may block the Easy Grade Pro installer or block the registration process
181. smoy Bunip3 poddoip u q sey 9109S JY yey SO eOIPUI p pews y s 1lo25S paddoig H A Os sir P Os Os B INIHNOIEGGN yioday 4008 ZING Sa yea 849 ER 311407 ER Bh le et et Fa A ome Toqunu UUUN OS s WO JOT jqnop u wussse ue OJ IeWwWns 201 MA OJ s mewuns HuIM IA gt T o ETE Z os Sa GU sal sal GU sal sal GU Sa saa Sa dee SES dba xyooqppely owag FA Sapeis poaIno pue poxdo s 109s SUTSSTUL d SIPUTI III STOquUIAS sjoquuAs Be ZBE vEOZ 25r S Zr sZt 2e S Zb i Sr ziz 20r 10 E oe Os da ep au os SC Ap sze pgi RE sur Zoe 02 Z6E Z 6e JO D SL A OF Z OF Ser sz Szr plz Aor Zu Pee os se os os fa eo a uosa aa zn saL eat Buipeay AAMER 4A0MSSE J 331 3 Jd Abid PIII d SIE Du pa ou sai ou Bu 200 SH uO YOID aTqnop juowusisse Up IOJ PIOIII 201 MITA OT SpiOo3eu Dua ubissy OL JO OL ai E a E k HuIPeay oz Jayeng quawubissy a ay aauepuary alog w JSU 10 YJ Seip GEN pue ggep sy uo AI2UAAAOE YT Juapnys L ppe OI ssoid UOT BIOT MoU sjuapnis Builppy e 0 UWN O amp JAOU OT suuinjo gt bulao y Seip pue oureu SjUapnys y UO ssoid JUIPN s E 9 CIOTOI OT s uapnis bulao IaquUINU MOI JY UO YOI D 3Tqnop juapnys e 10 AIDS 2071 M NA OT sameuuns bulmal BAO LET ASSIN aUt2pEN Japuuaf LUE LY W
182. ss progress report page 97 How do I remove the CHEE column in a multi class progress report page 98 e What is the Completed Work Average and how 1s it calculated page 98 Chapter 14 Emailing Student Reports ve emailed reports successfully but some receivers explain that they can t view them How comte page CHAPTER 17 Technical Support 121 102 Chapter 15 Internet Reports s ve imported passwords Why aren t they showing up page 104 e How can I ensure that I don t compromise the privacy rights of my students page 105 Why don t I see an index html page in each folder page 105 Chapter 16 Porting e Can Easy Grade Pro import student rosters from my school s school administration software and can it export grade data back to it page 111 e How do I set the record delimiter to the CR LF used by most Windows programs page 114 Contacting Orbis Software for Technical Support Orbis Software provides free technical support to registered users Before you contact us please be sure that you have read the FAQs above and you ve searched this manual Be sure to have the following in formation your registration number the version number of Easy Grade Pro i e 4 0 0 your operating system i e XP Mac OS10 2 8 and a clear description of the problem If calling for technical support you are strongly encouraged to be at your computer Address P O BOX 73745 Puyallup WA 98373 Phone 253 84
183. st one Easy Grade Pro will copy from a built in set and display a message letting you know what it has done Since the built in set is unlikely to match your style you ll want to edit it as soon as possible ideally before you view other classes To view or edit the options choose Class Options from the Edit menu or click the Class Options tool x In the window that opens you ll find a series of tabs one for each type of option There is a section in this chapter for the options found under each tab except for the Rubric tab which is covered on page 62 and the Term tab which is covered in page 81 Keep in mind that the changes you make to the options will have no effect on other existing classes in your gradebook This allows you to have options that vary from class to class and term to term However since you ll likely have some options that you ll want the same in all classes be sure to read the section Copying Class Options to other Classes on page 31 Class Options Grade Scale A grade scale is used to convert the percent on an assignment a category average and the overall average to some meaningful label called a grade For example it may be used to convert a 98 to an A 24 CHAPTER 4 Setting Options A scale consists of one or more grades with a minimum or cutoff percent for each Grades can be letters A B C words Outstanding Satisfactory or numbers 4 00 3 00 A class may have multiple scales Each student is assigned
184. stand the positions relative speeds and changes Understand sound waves water waves and light waves Strand Structures Understand how components structures organizations and interconnections describe systems Indicator Analyze how the parts of a system interconnect influence each other Understand how various factors affect energy transfers Understand that all matter is made of particles called atoms Strand Changes Understand how interactions within and among systems cause changes in matter and energy Indicators Understand factors that affect the strength and direction of forces Understand how forces can change the motion of objects Understand that matter is conserved in physical chemical changes STANDARD INQUIRY THE STUDENT KNOWS AND APPLIES THE SKILLS PROCESSES AND NATURE OF SCIENTIFIC INQUIRY Strand Investigating Systems Develop the knowledge and skills necessary to do scientific inquiry Indicator Understand how to generate a question that can be answered Understand how to plan and conduct scientific investigations Apply understanding of how to construct a scientific Strand Nature of Science Understand the nature of scientific inquiry Indicator Apply curiosity honesty skepticism and openness when Understand that scientific theories explain facts using infer logic Analyze inconsistent results from scientific investigations to Standard Attributes e The standard
185. stom 8 Student Custom 9 Student Custom 10 Student Custom 11 Student Custom 12 Class Name Class Weight Class Custom 1 Class Custom 2 Class Custom 3 Class Custom 4 Class Custom 5 Class Custom 6 Class Custom 7 Class Custom 8 Overall Points Overall Overall Grade Class Rank Class Average Class Average Grade Current Term Points Current Term Current Term Grade Category 1 Points Category 1 Category 1 Grade Category 2 Points Category 2 Category 2 Grade Category 3 Points Category 3 Category 3 Grade Category 4 Points Category 4 Category 4 Grade Category 5 Points Category 5 54 35 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 ral 72 dei 74 75 76 es 78 79 80 Sl 82 83 84 85 86 87 88 89 90 91 22 93 94 95 96 97 98 99 100 101 102 103 104 105 106 Category 5 Grade Category 6 Points Category 6 Category 6 Grade Category 7 Points Category 7 Category 7 Grade Category 8 Points Category 8 Category 8 Grade Category 9 Points Category 9 Category 9 Grade Category 10 Points Category 10 Category 10 Grade Category 11 Points Category 11 Category 11 Grade Category 12 Points Category 12 Category 12 Grade Category 13 Points Category 13 Category 13 Grade Category 14 Points Category 14 Category 14 Grade Category 15 Points Category 15 Category 15 Grade Missing Assignments Completed Work Points Completed Work Completed Work Grade Term 1
186. t School Name College Prep Academy Custom Report Title Attenance for Quart Include Class Name in title if applicable Custom Report Date Ip Print Setup Zoom 1x Di First Next Cancel 2 Choose a report from the Reports menu near the top Notice that a preview of the report based on the current set of options will appear 92 CHAPTER 13 Printing Reports 3 To set the range of the reports press on the for menu below the Report menu You can choose to print reports for one class for all classes in the current term or for selected classes students or assignments If the choose the last item then click on the List tab and select one or more items from the list Depending on the report selected the list will display students assignments or classes To select multiple items hold down the shift ctrl Windows or command Macintosh key while clicking 4 To set the options for the reports click on the Options tab and make your selections The report preview will be automatically updated as you make your selections 5 To change the size of the preview press on the menu below the preview and choose Fit To Window Zoom 1x Zoom 1 5x or Zoom 2x The Fit To Window view shows the entire page and the cursor is a magni fying glass By clicking on any part of the page the view automatically switches to the Zoom 1x view In any of the zoomed views the cursor appears as a hand By pressing the mou
187. t ES 28 79 30 3 Standards None selected Ky wef ee Next As sign erger Done The Records window is used to add assignments students and classes to a gradebook 4 In the Name field type Star Lab 5 Press tab to move to the Max Score field Type 25 6 Press tab to move to the Points field Type 100 For a detailed explanation of maximum score and points see FAQ What are maximum score and points How should I set hem on page 44 7 Set the due date of the assignment by clicking on the calendar The date is used by Easy Grade Pro when sorting using filters to show or hide certain assignments and when producing graphs 8 Press on the Category menu and select Classwork The category is used when sorting assignments in filters graphs summaries reports and in grading if you have category weighting turned on You can view edit and create score categories in the Class Options window but you ll see this later 9 Click the Done button You should be viewing the score chart again The first score cell under the new assignment s title should have the flashing cursor in it If not click on the first empty box under the Star Lab assignment 10 Now it s time to enter scores Just to make things interesting you ll enter scores in several different ways Follow the directions below to enter the first four scores If you make a mistake simply click on the score cell with the error and try again Student 1 Type the number 25 a
188. t a or a in front of the offset percent i e 5 0 or 5 0 The new percent will appear in the list and a curve icon will appear in the lock column Curving a grade can be done at any time The student s grade is adjusted by the offset amount every time a score is entered To unlock a grade or to remove a curve offset press on the lock or curve icon and from the menu that ap pears choose Unlocked value 5 Click Done A small symbol is drawn in the score chart for a student with a curved grade A small padlock is drawn for a locked grade Chu Jeff 4 00 95 7 A Goodman Michael 2 67 81 2 B Gustavson Peter 83 6 Satisfa Haynes Terri 3 67 90 0 A A small symbol is drawn for a student with a curved grade A small padlock is drawn for a locked grade Click on these symbols to open the Summary window where overall grades can be edited Customizing the Display of your Data You can customize the display of data in the score chart in a variety of ways This section explains how to customize the score chart to meet your unique and changing needs To display scores as raw scores percents or grades An assignment s display of scores can be set in its record window To override this setting so that the scores on all assignments are displayed as raw scores percents or grades use the small menu next to the intersec tion of the first student row and the first assignment column shown below i
189. t the scores To select multiple scores press on the first and drag to the last 2 Press the delete key To move a group of scores Use these steps if you have entered a group of scores into the wrong cells perhaps offset by a single row or column 1 Select the first score cell in the group and drag to the last 2 Choose Cut from the Edit menu 3 Select the first cell where the scores should go 4 Choose Paste from the Edit menu To enter a special score i e mi using its shortcut i e m 1 Make sure that the typing mode is set to Allow typing of Special Score Shortcuts This can be set using the 48 CHAPTER 6 Using the Score Chart typing mode menu on the tool bar see the illustration below or in the General view of the Gradebook Options window 2 Select a score cell 3 Type the shortcut key Do not press enter or return Easy Grade Pro will automatically advance to the next cell v C aner 2 Reading BY o gt O 9 4 E Go eg ed Tel girl D F a E H w 0 e ce ab m me yes no dr Se EE EE E A B Use the grade click menu A to show or hide the row of grades and special scores Use the typing mode menu B to switch between typing shortcuts and typing of grades and special scores To enter special scores and grades by typing 1 Make sure that the typing mode is set to Allow typing of Grades and Special Scores This can be set using the typing mode menu on the tool bar see the illustration above or in the Ge
190. tendance codes on the tool bar This lets you know what marks can be typed and allows you to enter marks by clicking To display these codes press on the small triangle to the left of the class menu Score Click on the triangle circled above to show the row of attendance marks ETOR AE AU AH AS TE TU OF O OW ON Attendance Quarter 1 Reading e To add a note to an attendance mark double click on a cell to open the student note view of the Sum maries window You may find it helpful to press on the Clipboard tool in this window and choose Atten dance Note Date MO DY YEAR This text will be pasted into the text field with the actual date e Attendance can be exported over your school s network Refer to the section Exporting Attendance on for information on this To print the attendance chart choose Print from the File menu Under the Chart tab select and print the Attendance Chart report e To combine attendance data from multiple terms refer to Working with Terms starting on page 811 The Seating Chart You can set up a seating chart to match your classroom furniture included Once set up attendance marks and assignment scores can be entered directly into the seats To set up a seating chart To set the shape size name format and attendance assignment format of all seats in a class use the Seat options in the Class Options window Refer to page 30 for help The first time t
191. the first grade scale but you can have different scales for different students You can even assign scales to score categories in case you wish a category of assignments to use a certain scale Class Options for Quarter 2 Reading Grade Rubric category Footnote Score attend catendar Term Seat Color Use GRADE options to set up the grade scale s tor this cass Since students are initially assigned Scale 1 your main scale should be dragged to that position TEE Eeer CS cr ca apase fa a e F N E fe Ne E le Rep Je le Ee Im mjc Rounding level tor calculated percents 0 B enn Be Im Cancel To edit grade scale options 1 Choose Class Options from the Edit menu and select the Grade tab 2 To view or edit a scale first click on its row number The grades and minimum percents will appear in the list to the right 3 To create a new scale click the blue button above the left list and choose New Item Type the name of the scale and then type the grades and minimum percents in the list to the right The minimum percents must be in descending order and the last percent must be 0 Use the small blue arrows to insert or delete a row anywhere in a scale 4 To duplicate or delete a scale click the blue button above the left list and choose the appropriate item Then click the appropriate button below the list 5 The first grade scale in the list is the most important one because it is i
192. those with sufficient knowledge of file formats should attempt to make changes in this window Any field that has been customized will have an asterisk appended to its name in the list If you set the Field Data Required item in an export format Easy Grade Pro will block exporting until all required data are complete 5 Name the format in the text field at the top of the window and click Done The name will appear under the Other Formats tab in the Import or Export window FAQ How do I set the record delimiter to the CR LF used by most Windows programs By default Easy Grade Pro adds a CR ASCII 13 to the end of a record If your format requires a CR LF ASCII 13 10 combination follow these steps a Change the delimiter of the last field to CR ASCII 13 To do this select the last field and click the Edit button In the window that opens change the delimiter to CR b Add a Blank Field to the format To do this select Blank Field the last field in the list on the left and click the Copy button c Change the delimiter of the Blank Field to LF ASCII 10 To do this select the field and click the Edit button In the window that opens change the delimiter to LF Exporting Attendance Easy Grade Pro allows you to export attendance over a network in just a few steps To prepare for the exporting of attendance Careful preparations are required before exporting can begin These are listed next e Attendance Folder A folder must b
193. tomizing the Display of your Data 56 Auto filling Attendance Score 58 Quick Reference The Score Chart 59 Chapter 4 Setting Options About Class Option 23 lass Options Grade Scale 23 lass Options Score Categor 25 2 L J apter 7 Using the Standard Chart lass Options Score Footnote lass Options Special Score 26 62 lass Options Attendance Categor 28 63 asoa ons enda 29 Adding Standards to a Class by Typing 64 lass Options Seat Format 30 he Two Views of the Standard Chart lass Options Colo 30 1 Assignment and 1 Student 67 opying Class Options to other Classes 31 raditional versus Standard Score 68 About Gradebook Option an Quick Reference The radebook Options General 32 1 Assignment Standard Chart 69 radebook Options Filter 35 Quick Reference The 1 Student Standard Chart 70 Chapter 8 Using the Other Charts 71 72 73 75 Chapter 9 Making and Managing Backups 77 77 78 Chapter 10 Working at Home and School 79 80 80 Chapter 11 Working with Terms 81 ombining Terms Class Options Term 82 Questions about Combining Terms 83 Chapter 12 Using Summaries Opening the Summaries Window 85 86 86 89 Chapter 13 Printing Reports 91 92 93 Chapter 14 Emailing Student Reports 99 100 mailing Report 101 Chapter 15 Internet Reports sing Website Report sing Edline sing Basmati reating HTML Report C apter 16 Porting l JQ p S or Exporting xporting Attendance
194. ts Grades 1 Bradford Karen 465 5 500 Class Quarter 2 Reading ES Brown Jonathan 444 4 500 List Options Chu Jeff adjusted View Overall ES Goodman Michael 324 7 400 Gustavson Peter 376 2 Ki P wi Show Chart 2 4 4 5 6 Haynes Terri adjusted 7 Kendricks Allison 447 4 500 amp Kramer Jennifer 279 49 500 9 Radcliffe Missy 4627 4 500 D Robinson LaTonya 455 9 500 gt _ Show Graph 1 Taylor Roger 307 7 450 e Overall Average Standard Deviation e Maximum e aa ao Bo o oo Minimum Students in Statistics lt lt H Next Class gt gt T Done 56 CHAPTER 6 Using the Score Chart 2 In the Options pane on the left set the View menu to Overall Turn on the Show Chart item 3 To lock a grade press on the small circle under the column with the lock icon From the menu that pops up choose Next higher grade Next lower grade or Other if you would like to type in your own percent The new percent will appear in the list and a lock icon will appear in the lock column Typically lock ing a grade is something that is only done at the end of a term because once a grade is locked it does not change even when scores are added 4 To curve a grade press on the small circle under the column with the lock icon From the menu that pops up choose one of the Curve items or Other if you would like to type in your own percent If you type a new percent be sure to pu
195. tudent data to be copied updated KE Record info 20 items selected kA BW Scores if assignments standards match BW Attendance if calendars match Summary Comments J Summary Notes Seat location 42 CHAPTER 5 Students and Assignments Managing your Students You can change the names or other data in student records You can change order delete withdraw and transfer your students This section explains how to perform these basic tasks To change a student s name or other record data 1 Open the record by double clicking on the student s name in any chart except the seating chart 2 Edit the name or other data Click Done 3 Repeat these steps for each class in which the student data should be changed To change the order of your students do one of the following e Press on a student s name in the score attendance or student chart and drag up or down e Choose Sort Students from the View menu You can sort in a variety of ways e Click the Sort tool to sort by name In the seating chart this tool sorts randomly To delete a single student 1 Click on the student s row number to the left of the name in one of the charts 2 Click the Delete tool o 3 Repeat these steps for each class in which the student is to be deleted or press the delete key To delete multiple students 1 Choose Delete Student from the Tool menu 2 Select the students in the list Click the Delete button 3 Repeat these steps for
196. u to email stu dent progress reports directly to students and parents without any need for a dedicated email program In order to email you ll need two things 1 email addresses of students parents or guardians and 2 access to an SMTP email server that supports the most common protocols for emailing In many cases you can use the SMTP server that you use for emailing at school or at home Unfortunately the free email services likely won t work they are typically limited to encourage people to switch to fee based services Fortunately there are numerous inexpensive services available Visit www easygradepro com for our cur rent recommendations Although not required we strongly recommend that you use a high speed internet connection so that the emails can be sent quickly Email Addresses You can enter up to two email addresses for each student in a class for the student parent or guardian If a student does not have an email address the student will be excluded when reports are emailed If many or most students have the same domain i e student myserver com student2 myserver com then you can omit the domain i e myserver com a default domain can be entered later for all students with missing domains To enter email addresses in the Records window 1 Choose Records from the Chart menu 2 Select the Students tab 3 Select the first or desired student from the Record menu 4 Enter email addresses in the Email Address 1
197. uarter 1 Science 2 Plant Quiz mi 9 14 06 Test Quiz Quarter 1 Science 2 CHAPTER 13 Printing Reports 95 Report Description Class Notes e This report allows you to print the notes in the Class Notes view of the Summaries eet e window Ge ee e It can be used for reporting and archiving the 9 notes Class Roster This report includes a chart with student names and blank columns em TT OD e Columns can be normal width like the score See e chart or half width like the attendance chart Only the columns needed to fill a 7 Gs single page will be included Column titles ES can be left blank or printed with your titles It can be used to hand enter student data Class This report includes a chart of overall term Summary and category grades with points percents e g i Reg e It can be used for reporting grade informa een an ae ce 8 tion and as a poster Oe Labels e Use this report to print student record infor mation and limited grade information to the most popular Avery labels for laser and ink jet printers Print mailing file folder and other labels Multi class e This report displays overall grades percents Gradesheet or GPAs for multiple classes in a single chart But e Grades
198. udent 1 Choose Assignment from the Chart menu 2 In the Status column choose Can be Dropped for one or more assignments Only assignments with this setting will be eligible for dropping 3 Choose Score from the Chart menu Easy Grade Pro will regrade each student and drop the score that results in the greatest improvement in the student s overall grade If you would like to drop more than one score then complete the next step as well 4 Optional To have Easy Grade Pro drop more than one score choose Class Options from the Edit menu and select the Category tab In the Dropping Extra Credit column select the number of scores to be dropped in each category There is a limit of four For more information on this refer to the section Options Score Category on page 25 When a score is dropped a small letter d is drawn in the upper left corner of the score cell As new scores are entered the d may move about disappear and reappear FAQ Why wasn t the lowest score dropped Why are fewer scores being dropped for some students First of all Easy Grade Pro only drops scores on assignments with status of Can be Dropped Choose Assignment from the Chart menu and look in the Status column to check for this Next it drops only one score for a student unless Dropping options have been set in the Class Options window In this case up to four scores can be dropped Choose Class Options from the Edit menu and select the Category tab to check for
199. umn to a new location press on any data beneath the column s title and drag left or right Note this does not work with the column of student names To move this column drag the other columns around it 5 To delete a column press on the column title an choose Delete THIS Column 10 of 10 Students Bradford Karen Brown Jonathan Chu Jeff Goodman Michael 93 6 A 97 6 A 90 3 A 86 7 Satisfa 90 2 A 69 1 D 100 1 A Gustavson Peter Haynes Terri Kramer Jennifer Radcliffe Missy Robinson LaTonya 94 6 A Taylor Roger 86 6 E ADD STUDENT To add a column or to change its content press on the column s title A To resize a column press on the vertical line to the right of the title B and drag To move a column press on a data cell and drag oY Om Ww L bw ege LO E 58 CHAPTER 6 Using the Score Chart To show just one student or a subset of students e To show only a single student choose the student from the pop up menu immediately above the first row number in the score chart This enters the show one mode in which the vertical scroll bar scrolls the students one at a time drawing each in the first row The Find tool allows you to find any student and still never have more than one student visible To show or hide selected students press on a student s row number Drag up or down to select multiple rows Then choose Show Selected or Hide Selected from the View menu e Choose Show Al
200. vid ing by the total points possible Here how it does it 1 Sum the points earned last column 65 80 50 37 5 2 234 5 2 Sum the points possible Points column 100 100 50 50 300 3 Divide points earned by points possible to get the overall percent 234 5 300 78 17 Example 2 When Category Weighting is On In this example the Quiz category is weighted 30 and Homework is weighted 50 A third category Final Exam is weighted 20 but is not yet being used When category weighting 1s used Easy Grade Pro goes through the calcu lations in Example 1 for each category Then it combines the categories using the category weights to calculate the overall percent It works properly even though not all categories are being used Quiz Homework 1 Sum the points earned last column 65 80 145 50 37 5 2 89 5 2 Sum the points possible 100 100 200 0000 3 Divide to get the category percent 145 200 72 5 89 5 100 89 5 4 Combine the categories percents using their weights to get the overall percent 72 5 x 30 89 5 x 50 30 50 83 125 How an Extra Credit category affects calculations With Easy Grade Pro you can add extra credit by increasing a student s score by setting the status of an assignment to Extra Credit illustrated above and by creating an Extra Credit category in the Class Options window When using an extra credit category that is not weighted Easy Grade Pro will use the as
201. window Use this menu item to view in context Help Easy Grade Pro Manual view the user manual Easy Grade Pro Online Show Tool Tags Tips view the Easy Grade Pro website toggle on or off the small tool name boxes that appear when the mouse is over a tool
202. wn below This window is used to verify the attendance data Note that only students with attendance marks appear Even if the preview window is empty it is important to export so that a file is created indicating that attendance has been sent Click the Export Records button Export Preview Use this window to preview the records to be exported Selected Date a DD O Last Name First F Erana E Cancel P 3 If this is the first time that you are exporting attendance from the gradebook the standard Save dialog window will open allowing you to name and save the export file Use the unique name given to you The location to save the file should be the attendance folder set up on a shared volume Easy Grade Pro will remember the name and location and use them automatically in the future If you saved the file using the wrong name or location you must reset Easy Grade Pro To do this click the Export Records button in the Export Preview window while holding down the option Macintosh or Ctrl Windows key You will be able to reset the name and location Using the Report Card Data Format This section explains the Report Card Data export format found in the Export window of Easy Grade Pro This format can be used to export student data to a general purpose database program so that custom report cards can be printed The Report Card Data format consists of 157 fields listed to the right Virtually every piece of data about
203. year Please look it over and let me know if you Website Reports Options have any questions We are off to a great start and want to keep the momentum going SC throughout the year You can contact me at Include Greeting Text Quarter 1 Assignments E v Include Multiple Classes in each report 9 7 06 Classwork Journal Intro 50 50 50 50 100 0 Classes to include All available He A 9 14 06 Test Quiz Level Test 20 25 160 200 ce roppe gt RB include Student Title Data 9 14 06 Homework SummerEssay 50 50 75 75 100 0 gt v Include Intro Postscript Text At gt Include Grade Summary Chart 9 25 06 Classwork Indiv Study 50 50 50 50 100 0 A 9 28 06 Classwork Literature 50 50 50 50 100 0 gt Include Standard Chart Circle Report At gt LC Include Attendance 10 1 06 Performance Chart Lesson 15 15 50 50 100 0 gt Include Notes amp Comments At 10 5 06 Homework Journal 50 50 50 50 100 0 A gt Vv Include Assignment Chart gt Display Options Ea 10 9 06 Test Quiz In ClassEssay 47 50 188 200 94 0 A Teacher Name 10 16 06 Casak BookReport 100 100 100 100 100 0 C Custom Report Title A Custom Report Date a Sy Gay We v CHAPTER 15 Internet Reports 105 3 From the Action menu select Create Website Reports 4 From the for menu select the classes If you only teach one class or if you wish to post only one class on line then select the first item Most teachers w

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