User Manual
Contents
1. Add List Add Save Cancel This screen allows you to add a new composer Composer name The name of the composer Edit List Add Composer name Berthier Jacques This screen allows you to modify an existing composer Delete Clicking on this link will delete the composer provided there are no songs that reference it Otherwise an error message will appear Delete failed The record cannot be deleted or changed because table Song includes related records 16 Music Ministry DB v0 9 User Manual Publishers List List Add Abingdon Press Ardee Music Publishing Arrangement Mercy Publishing ASCAP Barreto Gilberto Beechwood Music of Canada Birdwing Music CA Music CEW CCCH CCL This screen lists all publishers in the database Add List add This screen allows you to add a new publisher Publisher name Edit _List_ Add This screen allows you to modify an existing publisher Delete XMM KKM KM AMM The name of the publisher Clicking on this link will delete the publisher provided there are no songs that reference it Otherwise an error message will appear Delete failed The record cannot be deleted or changed because table Song includes related records 17 Music Ministry DB v0 9 User Manual Reports List List Most used composers within last year Most used songs amp ithin last yean Statistics This screen lists all stored reports in2. Past liturgies Liturgies can be searched by entering criteria such as the date or type in the boxes at the top of the screen Press the Find button and all liturgies that match your criteria will be displayed Click on the Powerpoint icon J next to the Liturgy Type to generate open a Powerpoint presentation for this liturgy Add Calendar List Add Announcements Liturgy date Liturgy time Season Liturgy type Director Liturgy description Add details Il mass readings lt Pattname Song names Composer name Key Liturgy date Liturgy time Mass readings Season Liturgy type Director Liturgy description Add details Part name Once you click on this field a calendar will appear Select the desired date or else click on Close to close the calendar The time this liturgy begins Enter the time in HH MM AM PM format Clicking on this link will open a window displaying the mass readings for the specified liturgy date Note the readings are taken from the United States Conference of Catholic Bishops website Since the US and Canada have different Holy days of obligation the readings used for the two countries may not always correspond Select the season in which this liturgy falls for example Ordinary Time In most cases all liturgies of a given type have the same mass parts For instance a weekend mass will have the Gloria while a weekday mass will not To save time MMDB
3. will automatically fill in the mass parts for you once you have selected a liturgy type MMDB fetches these mass parts from the most recent liturgy of this type Selected the director who will be leading the music for this liturgy or else select None if no name listed is applicable This optional field can be used to specify any additional information about this liturgy Clicking on this button will add a detail row to the bottom of the screen Song name Composer name Key oo ae Music Ministry DB v0 9 User Manual Part name The mass part should be selected from the list of available parts Song name This box only displays the name and composer of the song if one has been selected You Composer name cannot type over the information in this box To specify a song use the button see below d This button brings up the advanced song find screen Key This field is optional and can be used to keep track of which key a particular song will be played in x Clicking on this icon will remove this detail row View Calendar List Add Announcements Liturgy type Saturday Phi mass Liturgy date G BI2008 5 00 PM Season Ordinary time Director O Brien Mary Liturgy description 23rd Ordinary Time Par name Song name Composer name Processional Geek re First Lafferty Karen Glory to God Gloria Glory Ae A Landry Garey Gospel acclamation Alleluia S57 Unknow Offertory Song Of The Body Of Christ Haas David Holy S
4. Mary Copyright year 1994 4 Publisher OCF Publications Attachments Wass part C O Psalm033_LordLetrourMercy_BDuford pdf Psalm number only for approved mass psalms B 7 Song description Retrain Lord letyour mercy be on us as we place ourtrustin you 1 Exult you just in the Lord tis good to Sound your praises giving thanks to God with your strings and voice making music before the Lord Sang words g Retrain 2 The word of God ever true all the works of God enduring Ev ry mountain peak ev ry ocean floor loving labour loving Lord Refrain 3 Behold the eyes of the Lord Sond passages Song keywords Save Cancel If this song has been chosen for future liturgies a warning box will appear in yellow in the upper right corner of the screen If this song has any associated attachment files a blue Attachments box will appear in the upper right corner of the screen along with a link to each attachment 15 Music Ministry DB v0 9 User Manual Composers List List Add pe Abbe Simon Joseph Pellegrin Adams Stephen Adkins Donna Ahatonhia Jesous Allen George M Dorsey Thomas A Alstott Owen Althouse Jay Ancell Moel Anderson Mike Angrisano Steve Aquinas St Thomas Ash Laura and David Ault Gary Halhot M Oucote O Daigle G Baloche Pat Haring Gould Sabine Barnett John ARMM MMMM MK MMMM AK MM This screen lists all song composers in the database
5. User Manual mass Song description Additional notes or comments relating to this song Song words The lyrics of the song The refrain chorus of the song must be denoted by the word Refrain The paragraph directly below it will be considered to be the refrain of the song Verses should be denoted with a number and decimal point 1 2 etc Instead of retyping the refrain of the song between verses you can type simply the word Refrain by itself with a line above and below it The system will replace this word with the actual refrain words when generating a Powerpoint file Song passages Passages from the bible to which this song relates Song keywords Words which relate to this song to be used in searching For example lent advent forgiveness reconciliation etc Advanced find List Add Advanced find song ID Psalm number Song name Composer name Dance In the Darkness Landry Carey Hosea Norbet Gregory That here Am Mullens Rich Two Vere Bound For Emmaus Hurd Bob This screen allows you to search for a particular song that meets your specific criteria Note wildcard characters are not necessary Click the orange Powerpoint icon to open a Powerpoint presentation for this song or click on the name of the song view select it 14 Music Ministry DB v0 9 User Manual Edit List Add Advanced tind Song ID 01 Song name Psalm 33 Lord Let Your Mercy Composer Dufford Bob O Brien
6. the database If you have further reporting requirements contact your administrator Click on the name of the report to view it View Reports Most used songs within last year List LiturgyTypename Songhame Bong ount Funeral mass Come All You People 2 Funeral mass Gift of Finest Wheat 2 Funeral mass Gits for Gur Lord 2 Funeral mass Take The Word Of God wlth You 2 Funeral mass Celtic Alleluia Refrain 2 Other Celtic Alleluia Refrain 1 Other Come All You People 1 Other Gift of Finest Yvheat 1 Other Gitts for Our Lord 1 Other Take The Word Of God vvith You 1 Saturday PM mass They ll Know We Are Christians 4 Saturday PM mass Battle Hymn ofthe Republic 4 Sunday mass Come All You People 13 Sunday mass Gift of Finest Wheat 13 Sunday mass Gifts for Gur Lord 13 Sunday mass Take The Word Of God With You 13 Sunday mass Celtic Alleluia Refrain 13 Sunday mass This Alone 3 Sunday mass Psalm 118 Give Thanks to the Lord 1 Wedding mass Battle Hymn of the Republic 1 Wedding mass They ll Know Vive Are Christians 1 This screen displays the results of the report in a table Admin This section is accessible only to system administrators Setup Setup Templates Stats Slide template ordinarytime ppte v Slide height 13 Slide width 47 This option is used for Powerpoint slide configuration Changes made here will affect how Powerpoint presentations look for all users of MMDB Slide template Templates are pre loade
7. using MMDB This is especially useful in the following situations You are using a friend s PC Logging out will prevent your friend from gaining unauthorized access to MMDB Several people are using your PC Logging out will prevent other people from gaining unauthorized access to MMDB You have more than one account and you need to log out of MMDB then log in again as another user 21
8. Music Ministry DB On li NC li tu rg ICA musice ma g ement Version 0 9 Table of Contents BRT E E E AEE P E E E A A E E E E 2 SUUD e E E E E E E E E E E E E A ena envceeeaenues 2 Setting up an EIKI projector sssssssesesssessessrsrrsrrssrsrrssrssrssrrsrrsrrsresressessroresrrersseesessesseoseeseeseesersseesesseoseeseoseeseeseeeesse 2 SCE U a O e a E E E EEE 3 C nnecting tO the Merne tesieni e A n E Oae EEEE 3 Running a Powerpoint presentation ccccscccseccseccssccssccucceuccssecceccuccsucceuceeuceseeeeeceseesseeeseesseetsuseseeeeseeeeeeseesaes 3 Usine AOU VET CSV CS aac nce cops onne eisi ie a a EEEa A TEE EE EEA EEEN 4 LOS enen sare E E E E E E E E E E A 4 EES e E E ached E E E E E E A 5 CY VDE e E E E O E E E E E E wneopetoewons 9 ONE a E tt E EE A E E E seas 10 BMS PEEP P E reac prc aces ese cee ac orn nate NE E AE A O EA os acs A PE I RA EE T 10 OE r E E E E E A S 12 COMDE EE E poland ranch saeuaceqoanss 16 PUO DETS mra E E A E 17 BEDOT e E E orton canola ns satorespeuna node Genet aces sonenasa note wantencienees qoamwereactnaeese es aevesnrautenceeonveud acursereants 18 FP CUI seepage eaivcts wee cass eae ned EA E T E E E 18 NSS are EE E A SPN E rc een rc cle carci A Snes pe A cuneate sobs eens TEE OE OAT AA AT TS 20 IE e A E A E A 21 E eet E E E ect E are stress E AA A E A E se A E A E A 21 Music Ministry DB v0 9 User Manual Overview MMDB is a website that can be used by music ministers to keep track of s
9. alm number Song description Refrain Song words Alleluia alleluia Alleluia alleluia Song passages Song keywords Christmas Alleluia Holy Family Open up a Powerpoint presentation for this song Edit this song 12 Music Ministry DB v0 9 User Manual 55 Copy this song x Delete this song If any liturgies reference this song however you will receive the error Delete failed Add List Add Advanced find Select a composer fram the list lf notfound enter the composer Lastname Firstname in box provided Composer Mi Copyright year Select a publisher trom the list f notfound enter the publisher name in box provided Publisher wt Mass part Psalm number only for approved mass psalms Song description Song words Song passages Song keywords Song name The name of the song that will appear in the Powerpoint presentation Composer A dropdown list of available composers is displayed next to a box which can be used to enter the name of a composer not on the list Copyright year The year that will appear next to the copyright symbol under the song name within the Powerpoint presentation Mass part This box should be checked if this song is specifically intended to be used a part of the mass such as the Alleluia Gloria Anamenesis etc Psalm number Fill in this box with the psalm number if the song is intended to be sung as a psalm during 13 Music Ministry DB v0 9
10. anctus Holy Mass of CreationisS Haugen Marty Eucharistic acclamation Anamnesis Wemorial Acclamation A Mass of Creation Haugen Marty Amen Amen Mass of Creation Haugen Marty Sign of peace Shalom Lamb of God Traditional Israeli Communion Lay Your Hands Landry Garey Communion Mew Life Revymare Pat Recessional Heard the Voice of Jesus Say Bonar Horatius This screen displays all the header and details of a specified liturgy This information is read only and cannot be changed bs Open up a Powerpoint presentation for this liturgy i Edit this liturgy L Copy this liturgy x Delete this liturgy Music Ministry DB v0 9 User Manual Edit Calendar List Add Announcements Liturgy date SA eO08 Liturgy time 00 PM mass readings Season Ordinary time Liturgy type saturday Fh mass w Director O Brien Wary ad Liturgy description 23rd Ordinary Time Add details Up Down Part name Song name Composer name Key OQ Seek Ye First Lafferty Karen O Glory Bes Landry Carey D Alleluia 5 Unknow E Sang Of The Body Of Ghrist Haas David D Holy Mass of Creationiss Haugen Marty O Memorial Acclamation A Mass of Creation t Hauge OQ Amen Mass of Creation Haugen Marty Fi Shalom iLamb of God Traditional Israeli D Lay Your Hands Landry Carey OO Mew Life Reymore Pat Heard the Voice of Jesus Say Bonar Horatius This page allows you to modify an existing liturgy and all information d
11. board and to the right The laptop screen will go blank and then begin shutting down Connecting to the Internet Once you have logged onto the laptop you should be automatically connected to the internet If you receive an error such as Page Not Found when opening Internet Explorer you may need to reboot the router and modem a Linksys router and TELUS modem are pictured above Often this situation can be remedied by briefly disconnecting your router and modem from its power source then reconnecting them If in doubt contact the individual responsible for IT in your organization Running a Powerpoint presentation Generating a Log into MMDB see the Login section on page 5 Click the orange Powerpoint icon next presentation to the desired liturgy When prompted to open or save click Open Running a To run the Powerpoint presentation choose the Slide Show View Show menu presentation option Alternatively you can press F5 on the keyboard Moving to the To move to the next previous slide use the pointer device see below Alternatively you next slide can use the right left arrow keys or the PgUp and PgDn keys on the keyboard Ending a To stop a Powerpoint presentation hit the ESC key on the keyboard Music Ministry DB v0 9 User Manual presentation Using a pointer device These instructions pertain to the Kensington wireless pointer device depicted above Setting it up Moving to the next slide Putti
12. d files that specify the font size and color of the text in a slide By default there is one template per liturgical season but administrators with FTP access 18 Music Ministry DB v0 9 User Manual can modify existing templates or upload new ones Slide height The height specifies how many rows are expected to fit on an average slide Slide width The width specifies how many letters are expected to fit on an typical row of text Song copyright This specifies the license information that will placed on each slide next to the composer copyright year and publisher Templates Setup SAL Templates Stats eme advent ppts 4 easter pptx x experimental ppt gt lent ppts has ordinartime ppt 7 pentecostppte X This screen allows you to upload new Powerpoint templates Templates are basically small Powerpoint files that specify the appearance font size colour positioning of all generated presentations Itis advisable to base a new templatesoff an existing one rather than creating a template from scratch since incorrectly formatted templates will cause the Powerpoint generation to produce errors You can use your Microsoft Powerpoint software to add background images or effects to the template A general rule of thumb however is that the simplest templates are the most legible and least distracting Copyright WordsFirst WordsRest Templates are composed of the following elements Title Mu
13. e 1 button a few times until you see RGB PC Analog displayed on screen Blanking it out To blank out the screen between parts of the mass for example press the NO SHOW button The projector will go blank but the laptop will not To bring the screen back after being blanked out press the NO SHOW button again Turning it off After the liturgy ensure the projector is off before you leave To turn off the projector press the Standby button twice Closing the After ensuring the projector and the laptop is turned off close the cabinet lid and lock the cabinet cabinet Music Ministry DB v0 9 User Manual Setting up a laptop These instructions below are specific to a Sony VAIO laptop but can be applied to similar functionality on most PCs Turning it on Press the power button Wait a few moments until the logon screen appears Logging on Log onto the laptop If you do not know the account or password consult your choir director Setting up the Normally this step is unnecessary but in case you are experiencing difficulties getting the video projector to display properly press the laptop s Fn key lower left on the keyboard then tap the F7 key to select LCD amp Monitor You will not see anything on the projector s screen if the projector is currently off of course Turning it off After the liturgy ensure the laptop is off To turn off the laptop press the green power button above the key
14. inistry DB v0 9 User Manual Songs List List Add Advanced find ABOCRDEFGHISDRELMNOPOR STUY WaT2 Song name Composername Po Po A Banguetis Prepared Kavanaugh John A King is Born Today Snyder Eithne A Song Forthe Masses Schoenbachler Tim Abba Father Landry Carey Above All LeBlanc Lenny Above All Others Musseau Craig All Are Welcome Haugen Marty All Creation Warships You Dearman Kirk and Mills Jim All Glory Laud and Honor Meale John Mason All Wy Days Schutte Dan amp Murray Jim All That Ve Have Ault Gary All the Ends of the Earth Dufford Bob Alleluia Unknown Alleluia Balhotf M Qucote O Daigle G Alleluia Manibusan Jesse Alleluia Easter Vigil Unknown This screen lists all songs in the database Songs can be searched by entering part of the song name or composer name in the boxes at the top of the screen Press the Find button and all songs that match your criteria will be displayed Alternatively you can click one of the letters of the alphabet listed near the top of the screen to bring up a list of all songs whose name begins with that letter Click on the orange Powerpoint icon to open a Powerpoint presentation for this song or click on the name of the song to view it View List Add Advanced find Song name Celtic Alleluia Refrain pais chenie Composer O Carroll FintaniValker Christopher UE 198 Alleluia Celtic mid Publisher OCP Publications Mass part Add attachment Ps
15. isplayed here is changeable Music Ministry DB v0 9 User Manual Liturgy types This section is accessible only to system administrators List List Add Ash Wednesday mass Baptism service Christmas day mass Christmas eve mass Funeral mass Funeral prayers Mew Year s Day mass Other Reconciliation service Saturday PM mass Sunday mass Triduum Easter Vigil Triduum Good Friday Triduum Holy Thursday Wedding mass Wedding service x MMMM KM MRK KAAMRAAMAMAAR Weekday mass This screen lists all liturgy types in the database Add List Add This screen allows you to add a new liturgy type Liturgy type name This is the name or description of this liturgy type Edit List Add This screen allows you to modify an existing liturgy type Delete Clicking on this link will delete the liturgy type provided there are no liturgies that reference it Otherwise an error will appear Music Ministry DB v0 9 User Manual Delete failed The record cannot be deleted or changed because table Liturgy includes related records Seasons This section is accessible only to system administrators List List Add Advent x Christmas A Easter x Lent 4 Ordinary time 7 other 4 This screen lists all seasons in the database Add List Add Save Cancel This screen allows you to add a new season Season name This is the name or description of this season Edit List Add Seas
16. nday mass E 5 00 PM Christmas eve mass 5 00 Phi Sunday mass 25 Es AM Christmas day mass Dec 2011 Click on the orange Powerpoint icon to open a Powerpoint presentation of this liturgy or click on the name of the liturgy to view it Clicking on the day of the month in the top left corner of the box adds a liturgy for that given day provided your account has Editor privileges You can move to the next or previous month by pressing the gt gt or lt lt symbols at the top of the calendar Alternatively you can select the desired month year from the dropdown lists at the bottom of the calendar and press the Go button List Calendar List Add Announcements Liturgy Date Liturgy type Description PG in GQ2008 6 00 PM Sunday mass 23rd Ordinary Time QT2008 11 00 Ant Sunday mass 23rd Ordinary Time GQ 2008 00 AN Sunday mass 23rd Ordinary Time QA O08 6 00 Ph Saturday PM mass 23rd Ordinary Time gazda 7 00 FM Other Healing Mass a3 1 2008 5 00 Ph Sunday mass 22nd Ordinary Time a3 1 2008 11 00 AM Sunday mass 22nd Ordinary Time gaiis 9 00 AN Sunday mass 22nd Ordinary Time gawa 6 00 PM Saturday PM mass 220d Ordinary Time All recent liturgies are displayed on this page Liturgies are sorted in descending chronological order and are background shaded according to the following colors Light grey Future liturgies Green Today s liturgies Music Ministry DB v0 9 User Manual Darker grey
17. ng it away Login Instead of using the keyboard to move between slides you can use the wireless pointer device Remove the receiver from the pointer device handle by pressing on it It should slide out Plug the receiver into one of the laptop s USB ports Move to the next slide by pressing the right arrow button and to the previous slide by pressing the left arrow button Before putting the device away at the end of the liturgy ensure the receiver has been unplugged from the laptop s USB port and re inserted into the handle Music Ministry DB Login L Remember me Forgot your password You may see the above screen when attempting to access the MMDB system Enter your email address and password Click the Remember me checkbox to bypass this login screen the next time you visit the website on this PC Press the Login button to log into the MMDB system Music Ministry DB v0 9 User Manual Liturgies After logging in you will be taken to the liturgical calendar where the current month s liturgies are displayed The current day of the month is highlighted in green Calendar Calendar List Add Announcements December 2011 Wed Thu i Sat 1 3 11 30 AM Funeral mass E 5 00 Ph Saturday PM mass 4 10 E 9 00 AM Sunday mass E 5 00 PM Sunday mass 11 00 AM Sunday mass 2 5 00 PM Sunday mass 11 17 o 00 AM Sunday mass E 5 00 Phi Sunday mass E 5 00 Ph Sunday mass 18 24 8 9 00 AM Su
18. on name Christmas Save Cancel This screen allows you to modify an existing season Delete Clicking on this link will delete the season provided there are no liturgies that reference it Otherwise an error will appear Delete failed The record cannot be deleted or changed because table Liturgy includes related records Parts This section is accessible only to system administrators 10 Music Ministry DB v0 9 User Manual List List Add Adoration ofthe Blessed Sacrament lt Amen h Annointing Baptismal Acclamation Blessing water Children dismissal Concluding Rite Confirmation acclamation Easter Blessing w x X x Communion x x X x X Eucharistic acclamation Anamnesis Eucharistic prayer 4 Exultet This screen lists all mass parts in the database Add List Add Wass part C Psalm d Part name The name or description of the mass part Mass part Whether this a non hymn part of the mass such as the Gloria Gospel Acclamation etc Psalm Whether this mass part will be used to denote the psalm Edit List Add Wass part Psalm Pi This screen allows you to modify an existing mass part Delete Clicking on this link will delete the mass part provided there are no liturgies that reference it Otherwise an error message will appear Delete failed The record cannot be deleted or changed because table LiturgyDetail includes related records 11 Music M
19. ongs used for liturgies and to generate Powerpoint presentations of these liturgies Several parishes use Powerpoint or similar software to display the words of the songs used at mass but typically these parishes have several hundred Powerpoint files on a parish computer s hard drive and setting up a liturgy involves a laborious process of copying pasting several files together With MMDB the words to the songs are stored in a database accessible to any valid account holder that has internet access and a browser Liturgies can be assembled easily from scratch or copied from previous liturgies and the Powerpoint presentations can be generated on the fly when required The colours fonts sizes used for the Powerpoint presentations are defined in templates which can be easily changed to suit the occasion or liturgical season Setup Setting up an EIKI projector Opening the Unlock the cabinet and open the lid cabinet Turning it on Ensure the switch at the bottom of the remote is in the middle position The remote will not function otherwise Press the red On button upper left of the remote and wait a few minutes as the projector warms up Eventually the word EIKI appears on the screen On the projector itself you should now see a red light indicating the projector is on Selecting source Normally this step is unnecessary but in case you are experiencing difficulties getting the projector to display property press the Lin
20. p liturgies Director C this user is a choir director Admin C this user is a system administrator This screen allows you to add a new user This user will receive an email with a link they can click on to confirm their registration The user cannot log into MMDB until they have confirmed their registration and set up their password User email The email address of the user This user will need to enter this when logging into MMDB User first name The first name of the user User last name The last name of the user 20 Music Ministry DB v0 9 User Manual User phone The telephone number of the user If this user is an administrator the phone number listed here will appear on the Help page Editor Whether this user has the ability to add modify delete existing data Director Whether this user is to be listed as a choir director in the Liturgies screens Admin Whether this user is a system administrator Edit List Add Active this user can log in Editor this user can add or modify songs amp liturgies Director this useris a choir director Admin C this useris a system administrator Links This section merely displays links to websites that music directors may find useful such as Catholic Door s liturgical year calendar or Breaking Bread s song suggestion site Help This section displays a link to the user manual and contact information for MMDB administrator Logout Click this link whenever you are finished
21. st be the first element in the template The colour size and font will be used to determine how the song s title will be displayed in all generated Powerpoint presentations Copyright This text element will be replaced with the song s author copyright year and publisher Refrain This specifies the format to use when displaying the word Refrain above the refrain paragraph of the songs 1 This specifies the format to use when displaying the verse number in front of each of the song s verses WordsFirst This specifies the format to use when displaying the first line of the song s verse 19 Music Ministry DB v0 9 User Manual WordsRest This specifies the format to use when displaying the remaining lines of the song s verse Stats Setup Templates Stats Total liturgies 3 Total liturgy pes 18 Total parts 36 Total songs T39 Total composers 268 Total publishers 81 Total active users 2 This option displays the total number of records currently in the database for various categories This section is accessible only to system administrators List List Add Mame Active Email Editor Choir director Admin Administrator Test admini getruthandtraditian com W Director Test directori truthandtradition com K O Hara Francis Oharatiqshaw cta x O Hara Lia liag ohara ca x This screen lists all users that can log into MMDB Add List Add User phone Editor C this user can add or modify songs am
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