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Fire Safety Administration and Reports

1. ole oe F Random Selection Repeat this until you have entered in all ls the property Rented or Privatley Owned No of Records 0 Tes auey EA headings for columns that you wish to be Is Oxygen Therapy in use Sy 5 11 yrs f Z 1216 ys aun displayed in report ay 17 79 urs zl Add table Remove table Here have selected File Number Value of Attendees and Now you need to enter search conditions to run the report and limit extent of data returned i e You want to know how many premises have a File Number that begins with N and are a Value of Attendees Greater or Equal to 0 and a Value of under 5 To do this you need to highlight File Number in the Available Fields window under the heading of Premises o Click on the Where button T l Function Value of Field premises file number This will open the value Where window Condition fuel Value In this window you F Condition Equal to Greater than or equal ta Begina with Ends with e Click onto the Condition arrow Value e Select i e Begins with SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 61 e Add in Value i e N once you have entered in this Function Value of information Field premises file number Condition deea e Click onto the Ok button OK yae N Cancel OE This value will now show in the bottom
2. e Select a Profession Types The Group drop down list will have a list of Groups to Letter Manager choose from EH Close Clear Group FF Job Management Letters e Click onto the Group arrow Driving licence letters FP Certification Letters JEP Job Managemen Celles w Find Premis Fire Safety Premises Documents and Image Hydrant amp Scheme Letters Profession Types e Double Click onto the Group Letter Manager pE Q Profession Types are the letters that are within that Ose Clear Group Group FP Job Management Letters Profession Types Fire Safety Jobs LEE ee ee e Click onto the Profession Types Arrow Find Premise tenes e Select a Profession Types Only Jobs with the same template can be printed together SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 52 If there is only one Profession Type in the list the system will default to that type otherwise there will be a list to choose from Both Groups and Profession Types need to be set up by an engineer as they correspond to parts of the system where the letters functionality has been added e Click onto the Run Report button Run report ej Letter Manager O o x ici Q Close Clear T i i h Group FP Job Management Letters AS pon CA Ea Letters that are Profession Types Fire Safety Jobs Run report Add query line linked to the Group and Profession a Find Premise File Number T
3. File Tracker Job Management gt Petroleum gt Work Manager Letter Manager Property Directory o CI ick onto FI re S afety Current FP Posting Batch d Inspections and Visits gt e Scroll down to Reports Setup c Risk Management L FP Certificati oa Heath and safety 5 ertification Progress d C i C k O n to F i re S a fety Re po rti n g Certification Transactions Menu Bar A 5 Premises Known To The Brigade Home Office Statistics gt FS Performance Indicators Certification Year Analysis Certification Analysis Premises Progression Monitor Certification Monitor Premises List Premises Manager User Defined Reporting gt Fire Safety Reporting The Fire Safety Reporting window will open Select columns Add In the Fire Safety Queries window you Available fields QJ General System time Sy System date will see the option of General in the left hand Available fields window with Group by amp two sub options of System time and I Random Selection No of Records O system date Highlight the option of General KI e r is lt i e L x Add table Remove table Where gt Select gt Select columns l T tn e Click on Add Table button at bottom of window Add table lt lo aal 2 SOPHT
4. Click onto Add Table button Select table to add Em Job ctivites against Jobs Erm Job Activities Era Jobs Erm Location MA Methods of job receipt T Other inspection analysis Erm Other inspection analysis per inspection T Premise secondary use T Premises attributes Era Premises attributes values Era Prohibitions Erm Risk Profile FA Risk Profile Category ME Select Cancel As you can see the Premises Inspections table and fields have been entered in the Available Fields window Let s add another Table Add table Select table to add TA Appeals Ea Certification progress F Contraventions and prosecutions TA Enforcement notices Ea FP Transactions Em File tracker TA Inspection calender fig Inspections F Integrated Risk Codes TA Location Fa Premise secondary use Fm Premises attributes values Em Prohibitions Ta Risk Profile Inner join Duter join from Duter join to Select Cancel Again the Inspections table and fields have been entered in the Available Fields window Let s add one more Table Add table Click onto Add Table button PAGE 59 e Click onto Community Fire Safety Inspections Audit History e Click onto the Select button Select 10 Fire safety queries Untitled Clear 3 Open PS Save J Save as Available fields Foreign key to mthod of receipt oy Date created oy
5. You should now be back in the Premises Record Card e Click onto the Show button SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 23 As you can see the Site Contact window will appear below the FP Premises Record Card 10 FP premises records fel x Help GIS FPRC WAND Propogate Name and address Fieno wW 00001 Find Next Back The Owners name has a ppea red in the FP Mount Stewart Hotel Station W i PORTPATRICK FSEC F Archive Print Search STRANRAER YO Code CH 1 _ eae x saps Hold Unuse no Batch Diane Hunter 01 76 810231 Q Job manageme M A EA OF Ea Comac not pacea Licenses Help GIS FPRC WAND Propogate FE SLE r es CNA 18 08 ge Registered add a e Pati 7 18 08 2008 Risk profile Name and address Fileno B6 00001 Find Next Back iiin Section 63 Pr Di s Restaurant T Station B6 E Mult Edit Section 64 En 123 Great King Street at L Insert MUIOCC cat Loreburn Eel Site Ref AFP_000008 Section 65 Alt VO Code CR Archive Print Search Section 66 Ap G er ane ma j TE o Unuse no atc Unspecified certification status site contacts z a Returned to File Owner Diane Mcgovern 01473 522225 Job management A Hide Inc arch Contact John Pollard 01473 789854 as tde i Site contacts Postcode DG1 1B Base date Registered addresses Add T District Wigtownshire requency i 7 Diane Hunter FP Officer
6. Adding Inspection Calendar Records e Click the Add button odd The Programmed Inspections window will display The base date defines the starting date for all Programmed Work the subsequent frequency entered will commence from the base date set Programmed inspections e Enter the Base Date that re inspections are to Te l Help be calculated this will be the date of the next Please enter the relevant details Inspection e Inthe Effective Until field Leave this blank Base date 0410 2007 Effective until the only time you enter a date into this box is Frequency 6 month M Enabled when the initial frequency is to cease Allocated to Load e Check the Enabled check box Enter the frequency which the re inspections are to occur for example 6 12 or 36 months as appropriate SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 34 When amending the frequency within the Inspection Calendar Record only then you will enter a end date into the Effective Until box and remove the tick form the Enabled box Then create another Programmed Inspection with a new Frequency For example A Programmed Inspection has been created for a low risk Premises at a Frequency of 36 months If it is then necessary to alter the Frequency of the Programmed Inspection to occur every 12 months When changing from one frequency to another remember to take the tick out of the Enabl
7. Follow up FU date Premises Record Card FPR WAND Propogate Filano woog Station wf al SLM F FSEC F YO Code CH Sec Use od Hoc Si Base date Frequency Last re inep Not specihed Contact not specified DGI SLE Wigtownshire Site Ref AFP_OOOO0S Unspecified certification status Returned to File SOPHTLOGIC COMMERCIAL IN CONFIDENCE assigned to the Premises in Jof Ingert Mult ooc B Archive Print Search Hold Unuse no Batch Certification progress Show Contraventions Add Documents and Images File tracker Motes Fire Safety Audit and IRMP Dats Home Fire Safety Check Home visits Inspection calender Inspections and visits T Ine arch PAGE 21 Owner amp Contact Details 10 FP premises records Eifel E3 Help GIS FPRC WAND Propogate Name and address Fieno w 00001 T Next Back As you can see the information you have Tare ae Bae ee eee Station z i o MOUNT STEWART HOTEL Ej SiN F eet Muttooe _ just entered is in the FP Premises records PORTPATRICK FSEC F STRANRAER YO Code CH Archive Print Search DGS 8LE Sec use J oldHoc Hold Unuse no Batch Q Owner Not specified Certification progress 5 how Contact Contact not R TERES Lal Post code DGISLE Base date Add Ei Diet Wiaahis IT Documents and Images Pea There is no Name Specified for the Owner FP
8. 01776 810291 File tracker DGI SLE Base date 18 08 2008 Y ou can ei t h er t Wigtownshire Frequency 36 Last re insp 18 08 2008 Notes Fire Safety Audit and IRMP i Add Home Fire Safety heck Home Yisits Inspection calerider Inspections and visits Job management Licenses T Ine arch Site Ref AFP_000008 e C i C k on to t h e S h OW b u tto n Unspecified certification status Returned to File e Selecta job that has been previously created This will open the Inspections amp Visits window e Click onto the Results button DOI Oe NI appear a P By entering the results for the inspection you lock the inspection type This tf can only be removed by deleting previously entered results Continue e Click onto the Yes button This will open the Audit form OR e Click onto the Add button SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 29 The system will display Inspection and Visits records associated to the selected Premises Record Inspections and visits Help File wooo Print Results Cancel o ete i The Inspections and Visits window will Started Finish date Inspection type Allocate to lt no jobs have beerNpllocated gt 02 Ful Inspection appear 03 Relnspection Inspection E O4 Follow up inspection Use O08 Miscellaneous Inspection oe OF Plans Inspection Hours 0 00 13 Other Consultations Personnel type si PEE 7
9. B6 00001 OCC to B6 00001 0001 File no B6 00001 i 10001 Auto Check Depending on the nature of the business Name Di s Rock N Blues Shop Address 123 Great King Street Loreburn If you need to change the SLN FSEC code Post code DG1 1BA Site Ref AFP_000409 District Wigtownshire m e Enter the code into the SLN FSEC box aint zz Fsec Licensed Premises VO CR Restaurant 00 Or Secondary use l z Risk M 1fijd e Enter a category in the blank box under the SLN FSEC boxes ok Cancel SLM L FSE L Shog VO CR Restaurant e Press the Tab key on your keyboard Secondary use Rizk F 1f d A dialog box will appear letting you know that you are about to change the VO code FSEC group e Click onto the OK button The W0 Code allocated to this premises has been changed as there were no valid matches against the premises FSEC Group To maintain the existing WO Code cancel this operation and change the IRC Contig for this FSEC Group SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 26 SLN N FSER N Shops VO C53 Beauty Salon Hairdressers Notice the SLN FSEC codes have now changed to N CG Petrol Filling Station C31 0 Retail Warehouse Secondary use cS S hoy j CS7 Showroom C59 Superstore Risk e Click onto the VO Arrow A drop down list of VO options will appear e Choose one of the options As you can see the Name SLN FSE
10. File rio Wht i Auto heck File Number a letter has appeared this is the code for the Station in my example the station is Wigtownshire District Team The second box says Next This will change to a number once the window has been refreshed as shown in my example below W 0000fT Main premises Occupant Manual File no Vi of joo001 i Auto heck Do not close the window until you have competed all of the information SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 16 Enter Name of Premises This is usually used to put the business name or Occupancy not a person s name The reason for this is that in residential properties people move regularly and maintaining who the occupier is can be very time consuming In Residential Properties some Brigades will enter the Occupier in the Site Contact Sub menu in FP PRC this also keeps a record on who had previously lived in that property In the Name Box e Enter the Name of the Premises Hame Mount Stewart Hotel If this is a private residence most brigades will enter Occupant in this box Address MOUNT STEWART HOTEL Segmented Address PORTPATRICK i STRANRAER The Address and Post Code has already been DG9 ELE zj entered by the Gazetteer and will be greyed out EGI BLE Site Ref To View the data that came from the Gazetteer e Click onto the Segmented Address button Property Address Details Help OS address index
11. Micrasofk Office Document Image Writer Samsung Colour LaserJet Main OFFice Microsoft SFS Document Writer Microsoft Office Document Image Writer You may have a selection of Printer s to choose from E ee ear HF OfficeJet Colour Printer depending on your system e Click onto the chosen printer Printer Od Samsuna Colour LaserJet Main Of As you can see the printer is now displayed in the Printer column To process the letter e Click into the Process box a tick will appear in the box m Under the Options column e Click onto the Options arrow button As you can see you have three options View this lets you preview the letter before printing Print this allows you to print the letter Save this allows you to save the letter Print letters Template name Di s lets Create a Letter 1 ER Sameuna Colour Lasernet Main OH Cancel Di s Testing Letter F View Job Sheet Inspection Type FUL F View Letter Template Test Y View e Click onto the Print arrow button e Click onto the OK button Name of Premises FPR ODS LETTER DATA premise name Appointment ID No FFREIORS LETTER DATA prei file 19 Oreapers Contact Ditmls The letter will appear in code as shown hine EBRELOBS LETTER a Lee Post code EFRE Tal FF RE Visiting Details Saon Hine E PEE eai iinet sation Code FPR Dale RPREIORS LETTER DATA ol E Time FRREIORS LETTER DATS job time Premies Kask Levd
12. Number a Dialog box will appear letting you know that this address has already been registered meaning it already has a Station SLN FSEC and VO code assigned to it A This property address i already registered fo file number W000i PAGE 20 Once completed e Click onto the OK button Lets go and have a look at the FP Premises Record Card e Click onto Fire Safety e Click onto FP Premises Record Card Fire Safety Window FP Premises Records FP File Number Register File Tracker Job Management Petroleum work Manager Letter Manager Property Directory Current FP Posting Batch Reports Setup Risk Management Health and safety r F F F Menu Bar Please select a field to find on Station Please select a find type Equal to Not equal to Greater than or equal to Less than or equal to Certificate date Last inspection District Does not begin with Follow up Does not end with FP nffirer xl Does not contain Please enter a value to find with ok Cancel Click onto Find button e Enter the File No that was the Property Directory Click onto the OK button w 00001 I FP premises records Help GIs Name and address Mount Stewart Hotel MOUNT STEWART HOTEL AS you can see the PORTPATRICK STRANRAER i OGI SLE information on the Premises has now been entered into the Contact Fost cade District FP Officer
13. Select columns Value of File number Beging with N AND AND OF Value of Attendees Greater than or egual to 0 Remove get OR Value of Under 5 Greater than or equal to 0 EE First test your query to do this e Click on Test Query button Test query E If there are no records to pull back which meet the search criteria entered a message will appear as follows Query executed successfully however no records were returned This lets you know not to run query as there is no records returned If a message is shown saying A Quen executed sucesstully and records were returned e Click onto the OK button i e Click on Run Query button Run quer M SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 63 This will open up your report on query written File Number Begins with N AND Value of Attendees Greater or Equal to 0 OR Value of under 5 Greater or Equal to 0 Here is a basis example 10 Total number of records 7 A Fire safety queries File number NO0003 Address 175 Some Street Some Town M0000 start 0 soprttocic pumri No0004 BE Another Road Another Town N 00005 98 Another Road Another Town N 0000E ar Another Road Another Town No0007 25 Another Road Different Town 1234 Some Street Some Town 159 Another Street Another Town 10 Total number of records 1512 OP x B Fire safety queries Fienumber_ Attendees U
14. To remove the box Unapecdied oerification stahu Returned to File e Click onto the Close button i Epse SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 22 As you can see have chosen for the Topic Inspection Owner this lets me know the Owners details Method Owner Information this lets me know what s Topic Inspection Uwner the best method of Contact Email Agency Inspection Method Owner Information Contact or use the Owners Information To Enter a Contact Say there is an Owner but he she is not always available and there is a Manager or another Relevant Person on site Help Name John Pollard Address 117 Neptune Marina a e Follow the instructions above T ea DGT Post code RedBook Enter another Contact onto the system Prefix STD 01473 z e Click onto the Topic button ww r ee ee Name lI i i Notes General Manager e Enter Inspection Contact i Ades a f Seen a e Click onto the Method button Town city f Topic Inspection Contact Reese e Enter Inspection Contact Method Inspection Conia eiet Inspection Contact Number 01776 810291 Owner Information Notes Premises Relevant Person Referral Agency Topic Inspection Contact Method Inspection Contact e Click onto the OK button a You need to enter a name otherwise a dialog box A No name specified will appear to prompt you
15. results pause Factory Settings window brown clipboard Graph Results eg Apollo Close The following message will be displayed AN Changes will take effect from when window it next opened All Columns will then be displayed on the Fire Safety Queries results window once the window has been closed and re opened SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 69 Saving Queries To enable queries to be saved for retrieval and subsequent execution at a later date Once the query has been created 10 Fire safety queries Untitled ojx Clear amp Open gt Save Save as Access lt View SOL v Available fields Select columns Add cH C l C k t h S a ve b u tto n y General m Columni Value of File number Z System time Alias File number Align left Modiy Z System date Not groupped by column width 22 R Q Premises Column2 Replaced cr value of Address lial Z File number A jas 4 a ate Groupby 5 ave ey Z Name Not groupped by column Width 256 Post code Geo ref I Random Selection District council No of Records 0 Z gt Frequency of inspection Inspection anniversary Date last inspection done Z Fp officer gt Failaw un details zl If you are amending a Query use the Save As icon instead This gives you the option to rename the Add 4 Mody query Remove e ta a
16. 01x rare Window Find job number DI LT 00034 i The job number DI LT 00038 doesn t exist Enter the J ob Number Into the Find box e Click onto the Find button Find Revise En If the job no longer exists an error message will appear in the greyed box under the find box 10 x Window could mean the job inspection has been cancelled or deleted ee o 589 0 The job number 0000589 07 can be completed by using the revise command If a message appears saying the job number X doesn t exist this If a message appears saying the job number X can be completed by using the revise command e Click onto the Revise button Revise Revise Find Window The Job page window will open to where you can sheetnunber 0000583707 2007 Due date 15112 Received by E Mail Com plete Amend the job Code i e SN Name i e Surname Allocate to DI LT Di s Location Testing List amp JT Work complete F Greate follow up inspection For a job inspection that has been completed a message oe ae eee wi a p pea r ui ote Inspection type Follow up inspection ioixi mmn Pope ewe FO GA FSO Admin fan Reason E Mail Travel To do Find job number Ss a 000029607 Audience 0 The job number 0000296 707 is complete KA I FS150 Completed Contravention found Mone P Generate letter A ay Date Hrs 0 Mins 0 v Revise Fina OK Can
17. APXBAX8D5895T TEG20 Post code DGS 8LE Organisation name Building number a Segmented Address Address field 1 MOUNT STEWART HOTEL PFFF Address field 2 nd Address field 3 a Post town STRANRAER As you can see the information form the Gazetteer will tosaityname Poara appear within the Location window You will not be able to amend any of the detail as it 2nd locality name County Sub building name Department name m ms m m x coordinate 200031000 Flex field 4 nn has come from a third party Y coordinate 583907000 Ferie SSCS Change type el Flex field 6 GF Change date 23 07 2007 Flex field 7 o ra Address Type as Flex field 8 ne Once you have finished viewing the data j Flex field 1 ene Flex field 9 _ Flex field 2 ie Flex field 10 4 Flex field 3 E e Click onto the Closed button The View button will also allow you to View the data that came from the Gazetteer View SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 17 FSEC SLN and VO Codes The Site Ref SLN Supplementary Line Number Has been derived from the old Home Office Code and is a further breakdown from the VO codes FSEC Fire Service Emergency Cover is the Type of Building i e Schools Hospitals Shops Factories Hotels Sport Centres etc VO Valuation Office further breakdown of the FSEC Code Risk Enter the VMDS UPRN Number For Example You ar
18. CONFIDENCE RENEE oix Some of the Gazetteer Address Data may have Premises File No this means that the Station and SLN FSEC and VO codes have been assigned to the Premises Record Card As you can see within this example only one out of the 13 Premises found is registered to the Premises Record Card The address am referring to has a Premises File No W 00010 assigned to the address on the Gazeteer FP premises records Please enter the relevant premises details l File numbering options Main premises f Occupant D Manual t NEXT Auto E MOUNT STEWART HOTEL Segmented ddress l PORTPATRICK ns STRANRAER DGI9SLE E DGS 8LE Site Ref FSEC OK Cancel PAGE 14 Assign a Station File No Name District SLN FSEC code VO code UPN Enter a Station e Click into the Station box e Enter a letter or the Name of the Station or District Note all Commercial Premises will be registered under District Area Home Fire Safety Checks will be Station Ground If you use a letter The first Station beginning with that letter initials will appear If it is not the correct Station e Click onto the tab key on your keyboard or the Auto button Auto FP premises records Help A list of Stations starting with that letter will be Please enter the relevant premises details in the drop down list as shown Stations white Watch e Double click a
19. File Numbering Options section FP premises records The Main Premises File Numbering is applied to Single te Please enter the relevant premises details Occupancy Premises only Station Newton Stewart File numbering options f C Mainpremises e Accupa Manual 1 File no BE 00001 i Occ Auto Check from Main Premises to Occupant and OCC has appeared _ Name Di s Restaurant T But as you can see the File Numbering has now changed in the box after the file number ale ee ee oy i The File Number is displayed as B6 00001 OCC Post code DG1 1BA Steet o District Wigtownshire SLN L FSEC L When entering other businesses to a Multi Occ Licensed Premises ss titi C C S VO CR Retawat OOOO O e Enter the New Name of the business Secondary use z Risk e Change the SLN FSEC and VO Codes M afd OK Cancel SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 25 When entering other flats to a multi Occ e The Name always says Occupant e Inthe Address Change the Flat Number only The system returns to the FP Premises Records window displaying the Multiple Occupancy Record previously entered FP premises records Help Please enter the relevant premises details Station Newton Stewart z File numbering options C Main premises Occupant P Man As you can see the File No has changed from
20. Find is good if you know the File Number or Name of the Premises The Search is good to give an option of Premises To Find a Premises Record Card e Click onto the Find button Find The Find box will appear Choose one of the search options in the left window E Please select a field to find on Cancel Station bd Select a Field FE file number Please select a find type e Select a type Contains or Begins with Greater than or equal to Less than or equal to Begins with e Enter the precise details i e a File Number or a Name in the value box have entered Di Last inspection not empty i District Does not begin with e Click onto the OK button Follow up Does not end with FP nffirer x Does not contain x Please e value to find with DI The Find will go to the first Premises Records starting with Di As you can see the Tr Help GIS FPRC WAND Propogate l e eee Dis Care Home Test oe a el es eae a The first Premises Record that begins with Di has appeared ss Fe stce EJSN 8 lmset Mutiocc Je E l l Ipswich VO Code gt Archive Print Search l n the FP Premises Reco rd Ca rd zi Ae Hold Unuse no Batch Owner Diane Megovem 01473 522225 Q Community Fire Safety a Contact Contact not specified Can venions j Post code ND1 Base date Documents and Images 1 District Stewartry Frequency Fire Safety Audit and IRMP Date d C IC k on to t h e B ac k b utto n E ack lx nes La
21. Inspection type locked Foreign key to service history record of person at finish date oy es if inspection is cancelled fa Inspection Allocated To Codel Code Inspection allocated ti fa Inspection Allocated To Namel Name Inspection allocated EA COMMUNITY FIRE SAFETY Inspections Audit History oy Ref No oy Detached oy Semi Detached e Bunglow Mobile Home Terrance xl i Bemove table Where Tiie Select a gt Select table to add F Inspection purpose TA Inspection type fF Integrated Risk Codes TA Jobs T Location Fa Methods of job receipt Fa Other inspection analysis per inspection Em Premises Em Scale objects g COMMUNITY FIRE SAFETY Inspections Audit History m COMMUNITY FIRE SAFETY Inspections Current Audit Q FIRE SAFETY AUDIT AND IRMP DATA GATHERING Inspections Audit History Q FIRE SAFETY AUDIT AND IRMP DATA GATHERING Inspections Current Audit b gt Inner join C Outer join from C Outer join to Select Cancel Again the Inspections table and fields have been entered in the Available Fields window This table will now show up on your main report Available Fields window with a choice of sub menu options i e File Number File Name Address rire safety queries Untitled map zal Access x Available fields Q General a Z System time Sy System date Q Premises Z File number z Name Z Address Po
22. Reports 10 Property Directory lel Ea Setup Help Format Access Records Risk Management g jm Eal Health and safety Menu Bar Sd Find post town begins with B Gazetteer Address Data When opened the window will be blank If you click onto the Green Tick without doing a Search the gazetteer will load ye every single property within the third party system which could take a very very long time to load This is NOT RECOMMENDED ie pue La fe gt Let s SEARCH for a Premises Postcode Post Town SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 10 Search for an Address This is the best way to use the Gazetteer plus it s a lot faster to search for a Premises Using the Search function allows you to find the Post Code Address Street Business that you want to link into the Premises Record Card U Property Directory total lines 32767 e Click onto the box that shows Find Premises File No A drop down list will appear House Number Neme Less than or equal to i sere ae berate Begins with e Choose one of the options you want to search by Address Line Ends wath Address Line 2 Contains Address Line 3 Is empty Post Tower Is not Gan Re oes e Enter in the box what you are looking for e g Locaity Name Does not end with Secondary Locality Name Does not contain Post Code Street Post Town etc e Repeat the process for the box showing Eq
23. Save as al ae SLEME The Save as window will display File Hame N Address Another Query description j As you can see there are no libraries to save your query in Query status Private te Public i View Library If you filled in these boxes and Clicked OK a dialog box will appear Saying AN Ho library specified E Cancel Libraries for fire safety queries To Create a Library e Click onto the Open icon Libraries for Fire Safety Queries will pop up e Click onto New Library SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 70 The Library Setup box will appear e Enter a Library Name Library name Community Fire Safety e Click onto the OK button coc Libraries for fire safety queries Rename Query Community Fire As you can see you have now created a Library Delete Guer folder to put your Queries into Rename Library Delete Library Once you have finished Creating your Libraries e Click onto the OK button Quer name e Enter an appropriate name of the Query being saved File No N Address Another Quer description e Enter a Description of the Query z This will help to know exactly what information the Query will Query status Private f Public C View hold Library Fin Community Fire Safety The system defaults to Private If however the query is to be accessible to all users e Click tnto the Pu
24. Station The date field is automatically updated with the current date l Allocated by SOPHT_STATS date j2o2008 C i lt S S S e Select and highlight the required Allocate To option Qi 1 7 V Operational personnel Bact Next gt Cancel e g Station The system will only look at the Fire Safety personnel unless the Operational Personnel check box is checked and if the Allocated To option Post Station is selected This will ensure only Operational Personnel posted to the selected station will be available for selection e Click the Next button Next gt SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 35 The Allocate Job window will display window If there is a need to return to the previous window Post or Station Jol LT g display Anfield Station Dublin Fire Brigade HO Donnybrook Station i Dolphine Barn Dumfries District Di s Testing Location D a e Click the Back button Back The Allocated by field is automatically updated with the Alec sopHT_STATS name of the user allocating the programmed work date fero2008 ree T lt Back Frish Cancel The date field is automatically updated with the current date The system defaults to the first entry field Station e Enter the Station to whom the programmed work is to be allocated as previously allocated by the Personnel depart
25. Your Letter A record will also appear in the Document and Images sub option of a record card E g if you print a job Sheet template for an inspection and visit a record will be added to the Documents and Images sub option of the Premises record card same functionality occurs if you successfully Print a Letter then a record will appear in the Documents and Images sub option in the Personnel Record Card If you select No or you don t process a letter i e at the time of doing a Letter the record will stay in the New Letters tab lox Help GIS FPRC WAND Propogate Click onto Fire Safet N d address Fieno DILT 00001 0001 Find Next Back T ain Bii e Click onto FP Premises Record Card F E SiN L wn o Q 3 F Archive Print S B Hold Unuse no Batch YO Code CR Sec use Z ono wld Not specified Documents and Images zw Hide Ffff 01473 147822 Drop DowppList Test aT ost eh p date False Alarm 2 i uffolk County requency The FP Premises Record Card will appear pers Las ect wal Free Home Fire Safety Check A Home Safety Check Inspection calender Inspections and visits In the Sub menu i f it t t Fire Safety Audit and Data Ga i DM Link Site Ref AFP_013947 xi Un Specified Certification Status Booked out to Officer Ref Di s Officer Control F T Ine arch e Click onto Documents and Images e Click onto the Show button B Documents
26. s times 441411 Macleod RA cD 9 300 020 x r Work complete Date of visit e Double click onto the Officer you are looking for Window Job sheet number 0000053 09 Due date 27 03 2009 Received by Phone Code i e 5N Name i e Surname Allocate to 441411 Macleod RA List amp po Wak eipae r The Officer Name and Code will appear in the boxes M Peeate follow up inspection Date of visit Follo up date Officer s times Inspection type Follow up inspection Hrs Mins oee Inspection By whom Admin Reason Phone e Click onto the OK button Travel To do A Audience 0 Other job activity 4 Contravention found None E 2 ft E10 F Generate letter fo E11 Help File j w O000T Print Results Cancel OK cm Started Finish date Inspection type Allocate to Macleod RA 02 Ful Inspection j 03 Re Inspection Inspection C 04 Follow up inspection C 05 Miscellaneous Inspection You should now be back in the Inspection and Visits Coding Units C 0 Plans Inspection l eA Hours 0 00 C 13 Other Consultations 7 win d OW Pree ee ean pence Attendees 0 00 C 14 Community Safety Activity Operational staff member Travel 0 00 rf Admin a Results Delete results nos ti tes Additional information As you can see in the Inspection and Visits window the job n r I Agency has been allocated and is in
27. to take offline Inspections Schedules and to process and upload inspection results to the main database once back online e Full Support of the changes and implementation of the Fire Scotland Act 2005 with full mobile solution to Audit Form completion e Fire Safety Audit e FS Configuration and Attributes SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 4 FP Premises Record Card Creating a FP Premises To create and maintain unique Premises Records to which array of Fire Safety related functions can be associated Fire Safety Rotas and Availability FP Premises Records On the Global Navigator Menu FP File Number Register File Tracker Job Management gt e Click onto the Fire Safety Fire Prevention Button Petroleum Work Manager Fire Safety Letter Manager Property Directory Current FP Posting Batch Reports b The Fire Safety button will now appear in the toolbar at the top of your screen Setup gt Risk Management gt Health and safety gt Menu Bar e Click onto FP Premises Records Firstly let us have a look at what each one of these buttons do Find Allows a single search for a FP Find kent Back Back Scrolls back to the previous Premises Record use the Next amp Back Premises Record Card button to scroll through the records Inger Multae Edt Edit Allows information on the Insert Use to insert new Premises Record Card Premises Record to be amended Arc
28. within the list Address Line 3 Past Town County Locality Name Secondary Locality Name 1 Property Directory total lines 9007 Help Formak Access Records In the second drop down list Select one of the options ET oles T e E nter the Sea rch criteria Ke Perris POR i j mnnnnnnnn i begins aii Str nder gt Find locality name begins with FortFatrick e Click onto the Green Tick ni 4 SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 12 10 Property Directory total lines 576 of Xx Help Format Access Records alalta g dd Sd Find post town i gt Find locality name Duplicate As you can see we now have 576 records Pa returned Reaister amp Gazetteer Address Data Premises File No House Number Na Sub Building Name Address Line 1 DG9S84N PORTPATRICK LIFEBOA PORTPATRICK LIFEE DGI SJG ENOCH COTTAGE DGI SJG ENOCH FARM DGI JG DORNOCH ENOCH FARM DGI SJG RADIO STATION ENOCH HILL DGIBG PINMINNOCH BUNGALC PINMINNOCH DG9 8JH MERRICK FARMHOU S i DGI BJH MERRICK FARMHOU If you would like to define the report further DG98JH PORTPATRICK REPEAT PORTPATRICK REPE DGI SJJ 2 DGI Sl 4 MARYVILLE DGS SJJ 6 DGS sald 8 COWANLES DGS SIJ 14 z 1 a EEE I er e Click onto the Insert a Row icon DGI Sl 18 W 00083 DG ald 10 14 DOWNSHIRE DGI al 44 amp MARYVILLE DGS a DOWNSHIRE ARMS DGS a JA4NADOO DG98 J POST OFFICE COUNTER PORTPATRICK POS
29. 1 DGI BIL 20 DGI BIL 22 x d e Select the options from the drop 1 Property Directory total lines 13 down list Help Format ccess Records l Aal Saved queries qA 7A e Enter the Search Criteria Find posttown begins with Stranraer om Find locality name Portpatrick have chosen Post Code 63 Find post code begins with DGS SLE have entered postcode DG9 8LE 10 Property Directory total lines 13 iof x Help Format Access Records oa A eel As you can see the third party Gazetteer Saved queries Eja pa Bal Add has returned 13 premises KS Find post town begins with Stranraer a K Find locality name begins with Portpatrick Find post code begins with DGS 8LE of Fiano 4 r Amend Gh Gacottoe Adchess Data a By searching just by post code again could Access Line t ae ioe take a while depending how many DGS SLE LAGWINNAN nate EET a eae te properties are within that Post Code DGS SLE MOUNT STEWART F DG SLE OLD LIGHTHOUSE DG 8LE SOUTHCLIFF DGS SLE CULCORY SOUTHCLIFF TOT iie GT Breaking the search down makes it easier DGS SLE CATEVENNAN SOUTHCLIFF DG SLE STRANDHILL to find the address s you are looking for 4 gt Now you have found the Address you will need to register the address to the Premises Record Card SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 13 Registering an Addresses to the Premises Record Car
30. 2007 Bis number Equal to Inspection type au inspection types Premises name Equal to i i o OT ka M interfaces from which data can be retrieved Assigned to Report parameters Job number fan people posts locations and watches M Daily work V Programmed work 7 Risk based inspections S ea rc h T a n d Ad Va n ced T Personnel type All personnel types Include Incomplete work only FP Specialist staff Complete and incomplete work C Operational personnel C Unallocated work B Results list Jobs Print blank Sta T z Job Print job sheet Email job sheet Job sheet template Clear PC on which the Re schedule Revise Job Cancel Insp of Raise AIMS Search Tab Provides you with the ability to define the criteria return could be Complete or Incomplete work by selections made from drop down lists You can choose any of the options for your search by clicking onto the arrows Fire safety Work manager 125 records fetched Window 15 x Where the Date due is between o z June 2007 and 31 October 2007 Inspection type Di s Inspection Types Di s Method of Job Receipt Receipt type Assigned to Personnel type All personnel types FP Specialist staff Operational personnel A people posts locations and watches Supplementary line no Eqatt File numbe
31. AL E rnfocemert Hotie FALZ Ube achory Farid PSAL4 Prohiieion Hatte FAL 4e Probibdiion bo Feeria Agerria Your letter Template is now in the Fire Safety Jobs Letters Folder in the Template Configuration Fre Saey ard RMF Dala alee For FALS Enforcemert Notice Detention FALE Wihan inl F rfc hotii Home Fae zalety Check hom Ort Let s Ciest a Lever BEEREGRETRETRELETEE Tags Button Tag defines at which point you want a letter to be triggered If you want to Tag a Letter Template to a particular Station Postcode Status you need to add a Tag Value This Tag Value has to be the same coding as what you would use in the FP Premises Record Hi Ternmlale Configuration bolal ines 19 e Select a Letter Template FSALT Mu Adverse Commend FSAL 7 Recast Form Enfoncenmert Hot FEAL TO Prohibition Hiat wika e Click onto the Tags button FEALS E afore Mintice Pista Uriari blared When setting a tag to a letter tag button the best fields to tag in FS and Training would be Fire Safety is probably the inspection types or Premises district whereas Training possibly Course Code or Rank Type Di s lets Create a Letter Tags Help In the Tag Value column Letter Tags Premise File Number Premise Station Code Premise Station Name Premise Name Premise Address Premise Postcode Premise Site Reference Premise District Premise Supplementary Line Number Prem
32. C and VO codes have changed Refresh the window and the system will enter a Site Ref e Click onto the OK button FP premises records Help Please enter the relevant premises details Newton Stewart z File numbering options Station C Main premises Occupant Manual Fle ne ee afon sfooor Auto c Name DisRockNBluesShop ss itsts s s CS Address 123 Great King Street Loreburn Post code DGI 1B Site Ref aFP_oo04093 o District Wigtownshire S SLN N ESEE N Shops i tsts sSs s OO OOOOOOOCCS VO O S Secondary use m Risk M 1d Conce As you can see a new Premises Record Card has been created 10 FP premises records Help GIS FRRC WAND Propogate Mame and address File na B6A00001 0001 Di s Rock N Blues Shop 123 Great King Street Loreburri Station B6 al SLN H FSEC H YO Code CS Sec UZE od Hoc Owner Mot specified Contact not specified DG1 1BA Wigtownshire Contact Post code D istrict FF Officer Follow up FU date Base date Frequency Last re ingp Site Ref AFP_OOO409 Unspecified certification status Returned to File SOPHTLOGIC COMMERCIAL IN CONFIDENCE Bm E Eind Next Back Insert Multi occ o Archive Print Search Hold Unuze no Batch Look at the File no again but this B6 00001 0001 It has changed time
33. Document writer Nei EE Samsung Colour LaserJet Main Office NeO2 Cancel Microsoft XPS Document writer Ne03 Microsoft Office Document Image Writer NeD4 bd aso Filio wm IIM Ahi whe ccm le Menchae hI NE Page setup Rename e Select and highlight the screen or printer e Click onto the Ok button PharOS Sophtlogic Ltd FIRE SAFETY JOB SHEET No 0000571 07 To print or view the Fire Safety Job Sheet report as previously specified j Other use l ne ieee The report will generate to screen or print to the default printer lt 4 as previously instructed O arg es When the viewing of the report is complete Heepin 5 a on AA inspecton E Cat osh samen ane m O PO intact A A FSO he O BR Baang hegdatons con e Double click the Pharos 8 or 10 button located in the Se ey whom O M Macetaneous nspecton F Calogory oniy top right hand corner FCat lspeciaype Conmtoventon found E110 Petroleum E100 Ofer The system returns to the Work Manger window Notes Details Berg lowed Pa Loe SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 43 Printing Blank J ob Sheets The system will display all work which corresponds to the search criteria entered and the report selected i e Outstanding work e Click the Print blank button Print blank The Pr
34. FORE STREET IPSWICH SUFFOLK 9 cross st Test 80 Hening Avenue Ravenswood Ipswich CHARLES DICKENS 80 Hening Avenue Ravenswood Ipswich BLOCK D PARK ROA PAGE 64 Reference Date A Date Range must be entered when a report is run Where a Reference Date has been set the date range entered will be based upon the reference date of the records in the joined query NB It is not mandatory that a reference date is defined when a query is formulated A Reference date check box has been added to the Select value attributes window of Fire Safety Queries where the data type of the attribute selected is of type Date The Date Range fields are referencing the date sslectthe aA attribute identified as a Reference date Label It would be usual to only set one date as a Justification left E Reference date in a single query If multiple dh Us T Reference date Reference dates are used both dates will need to Cancel OF fall within the Date Range defined E g Where the Inspection created date and Inspection finish date falls within the Date Range set Printing amp Exporting Facilities from the Brown Clipboard The following section describes how to use the standard Printing and Exporting facilities which are incorporated in the majority of windows e g Fire Safety Queries Window The standard printing and export facilitie
35. FP specialist staff member ttendees 0 00 C 14 Community Safety Activity J As you can see the File number has F C Operational staff member Travel 0 00 a been assigned to the Inspection Record Admin Results Delete results Follow up J j Inepection notes Additional informations A L Agency Coding zi The Coding is the FSEC Code Job summary Shark new job Jobno Created DueDate Visit Allocatedto Job Adm Tra Aud 2 Update job Remove job Brint job sheet Set owner ia 4 b Job sheet template I nspection Types When creating a Job you need to choose the Type of Inspection that is about to be conducted These Inspection Types are linked to Attribute Groups Below is a example of the Type of Inspection you can set up within the Inspection Types and Integrated Risk code folders Full Inspection Re Inspection Follow up Inspection Home Fire Safety Checks Plans Inspection Community Safety Activity Miscellaneous Inspections Other Consultation Some of these Inspection Visits will have Results forms behind them others will just be for the reason of the job i e hours spent on phone calls etc SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 30 Within Inspection and Visits Jobs window you can also allocate Other J ob Activities this will record hours for School Activity Talks Phone Calls Educational Visits Leaflets Other Admin etc He
36. IFPREIOBS LETTER DATA oferuse niski SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 54 ee 7 SSG Pere p f f f f f F z z Name of Premises Dis Testing Chih Apiril 1 Me AMOS Orcupiers Contact Details Hame Diane MeGovern Address 31 07 Pore Street peach Suffolk Pos code IPI 1FH T 01473 123456 Visiting Details alim Heme SulTolk Aedes Staion Code HO Instructor Date 09 02 2007 Tene 15i alm s i a e Click onto the Yes button The Letter will disappear and you will go back to the Letter Manager window e Click onto the Processed Letter tab e Click onto Run Report Notice the letter you have just Processed has now moved from the New Letters tab window to the Processed Letters window SOPHTLOGIC COMMERCIAL IN CONFIDENCE a eld a The coding will then start to change to text as shown Another dialog box will appear asking if the letter is Correct E E Is the letter corect Yes etter Manager AEA Group FP Job Management Letters y Profession Types Fire Safety Jobs Find Premise File Number Run report d query line B Letter Manager Daie lettenni Template Premise File Numbd Premise Station Cof Premise Station Nal Premise Name Pi 08022007 Di s Testing Letter FFS 00030 FFS Framlingham fire stat test Wie aw Process letters Get data i N 13022007 Di s lets Cr
37. L amp st re insp Pitek pronte Hees 01776 810291 Inspection Owr Owner Information Section 63 Prohibition Notices Follow up FU date DM Link i Section 64 Enforcement Notice Section 65 Alteration Notices Section 66 Appeals amp Disputes Site contacts Site Ref Unspecified certification status Returned to File I Ine arch In my other example there are now three B Site contacts Revise et a a Mate Tose Piera Compet Number Addes Reno entries In the S Ite Co nta cts WI ndow have Diane McGovern Inspection Owner spection Contact 522225 _Bemove John Pollard Inspection Contact Inspection Contact 709654 117 Neptune View Leah Curtis Premises Relevent Person Premises Relevant Person 69724 56 Fore Stee also entered a Relevant Person this will not show in the main Premises window This will only show the Owner and Contact To setup the Redbook Site Contacts drop down list go to File Navigation Tools amp accessories Digital Directories Click onto Redbook Communications Folder Add for Method Click onto Redbook Topics Folder Add for Topics SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 24 Creating a Multi Occ Premises Multi Occ is buildings with more than one business inside For example Bluewater Parent would be classed as a Multi Occ building Each store Child within Bluewater would need a separate Premi
38. LOGIC COMMERCIAL IN CONFIDENCE PAGE 58 This will open up the available fields option window which is a list of all headings of search criteria available Click onto Premises Click onto the Select button Select You should be back in the Fire Safety Query window 10 Fire safety queries Untitled Clear Open 6 Save Save as Available fields QQ General System time System date BA Premises File number Name z Address Post code Geo ref District council Frequency of inspection Inspection anniversary Date last inspection done Fp officer gt Failaw un details H Remove table O Click onto Inspections Click onto the Select button Select 10 Fire safety queries Untitled Clear amp Open 6 Save Save as Available fields ft Last Inspection Date For OFS Last Inspection Date ft Last Inspection Date For OFSA Last Inspection Date fe Last Inspection Date For OTC Last Inspection Date ft Last Inspection Date For REI Last Inspection Date ft Last Inspection Date For SFA Last Inspection Date ft Last Certification Step Date For Home Fire Safety Check l fe Last Certification Step Text For Home Fire Safety Check L BA Inspections Date Comments Return code Hours Personnel type Attendees O SOPHTLOGIC COMMERCIAL IN CONFIDENCE
39. N FSEC code LN F FSEC F the first VO code with in the list Hoes ssi sOSS COsSSSS VO will automatically appear in the box e Click onto the VO arrow VU cr Cale A drop down list or VO codes will be l Secondary Uze CH2 Guest House B amp B Risk CH Hotel bape E C55 Laundrette CHS Motel available to choose from e Choose the correct VO Code e Click onto the OK button Yo CH Hotel The Secondary Use button is only used if there is another business within the Premises e g the Guest house also runs a Riding Stable business from the same address Secondary Use e Type the business into the Secondary USE Registered Childminder Residential Care Private Residential Club box Fisk Restaurant Fetal warehouse A drop down menu will appear with options to choose from SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 19 e Double Click onto one of the options E g Riding Stables Secondary Use Riding Stables e Enter the VMDS UPRN number and tick the 1i d box Risk 4005 M 1 1 d Depending on your setup some Brigades will use Numbers others will use Letters H high risk M medium risk L low risk Once you have completed filling out the FP Premises Record Card e Click onto the OK button You should now be back to the Property Directory window FP premises records Help Please enter the relevant
40. Officer Last re ivec File tracker Notes Fire Safety Audit and IRMP Date Bapa Home Fire Safety Check or Co nta ct Site Ref AFP_000008 Home Visits Inspection calender Unspecified certification status Inspections and visits Returned to File I Inc arch Job management Licenses To Enter a Owner Registered addresses Risk profile Section 63 Prohibition Notices a Go to the Sub Menu gt ection E4 Entor ment Notice Section 65 Altg ation Notices e Click onto Site Contacts pe Section BE Appeals amp Disputes Site co e Click onto the Add button Add Diane Hunter e Enter the name of the Owner Address Enter the address of the Owner if different from the Business Address a e Enter the address if different x H e Enter a Telephone Number dae Post code e Enter any Notes Prefix STD 01776 Number aoan SSCi e Choose a Topic e Choose a Method e Click onto the OK button Topic Tea Inspection Contact Notes Method IE J Premises Occupier OK Cancel This will enter the details in the Owner row Premises Relevent Person Referal Agency You will see the contact details that you have just entered and a magnify glass appearing next to the Owner contact details 10 FP premises records l ma e Click onto the Magnifying Glass OQ Name and address Mount Stewart Hotel Staton WwW MOUNT STEWART HOTEL SLN F PORTPATRICK STRANRAER DiS BLE
41. S Selas EE YES 0000212 07 FFS 00044 MultiOcc B Dines J JD FFS aa Clear PRC Re schedule Revise Job Cancel Insp af Raise AIMS b N Job sheet template On the next page is a more detailed definition of what the reports will show SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 39 Outstanding Work All Current Work Outstanding Re Inspections Unallocated programmed work All Programmed work All work Allocating J obs Allocating Work The Work Manager window incorporates a variety of selection mechanisms The system provides the facility to allocate work to People Posts Watch and Locations The system design enables the IH 4w l a aaa user Brigade to choose whether the ownership of work i e the person post or location alters when the start or finish dates are updated Shows all outstanding daily work i e all non programmed work that is considered outstanding The Jobs displayed in the Outstanding work report are all manual jobs created via the Inspections and Visits sub record option of the FP Premises Records window Shows all daily work complete or outstanding i e all non programmed work The Jobs displayed in the All current work report includes all work which has been created manually i e created via the Inspections and Visits sub record option of the Premises record card Returns all out
42. SOPHTLOGIC Fire Safety Administration and Reports Dumfries amp Galloway 2010 User Manual For more information E diane mcgovern sophtlogic com T 01473 255552 Introduction The SOPHTLOGIC Fire Safety system is a fully featured module for the support and maintenance of activities and records associated with both Legislative and Community Fire Safety Features of the FS Safety System e Detailed Premises Record Cards including Support for Multi Occupancy e Full details of all Inspections and Visits e Details of all events associated with a Premises File include Prohibition Notice Appeals Improvement Notice Licences and Prosecutions e User defined Events Calendar and bringing forward system this may be used for scheduling other Inspection amp Visits e Detailed analysis of non Fire Safety activities e User defined form generation for capture and recording of any information related to Premises e Integration Capabilities to Command amp Control Mobilising system for purposes of incident recording against Premises records e User defines Letter and Template generation and integration e Integrated Document Management and Tracking System e Mobile Technology combining the ability for Officers to download Fire Safety files onto hand held computers and to use those computers to record inspections results and activities including HFSC forms amp Fire Safety Audit inspection forms Disconnected technology allowing users
43. and Images 13112007 FP Job Management Letters Job Sheet Inspection Type FUL 13112007 FP Job Management Letters Di s lets Create a Letter Revise File Type Word Document Word Document Remove View iii all e Click onto the letter Open e Click onto the Revise button mE The Document Register window will open Document Register Help Status 7 Information about the letter will appear Document group Fire Safety Premises Documents and Images Document file name Job Sheet Inspection Type FUL_125333_1 doc Original path WSOPHT_150UR CE PHAROS SU sers Control SOURCES 5094 docssdob Sheet Inspection Type FUL_125333_1 doc Document extension doc e Click onto the OK button Document application Name Job Sheet Inspection Type FUL Notes E Find Document OF Cancel SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 56 Another way to check if the letter is coming up in the Print Letter options go to Within the FP Premises Record Card e Click onto the Inspections and Visits sub option The Inspections and Visits window will appear O x Help GIS FPRC WAND Propogate Name and address File no DILT 00001 0006 Find Next Back Di s Sweet Shop Station DI LT irae Mult Edit In the Job Summary window 57 67 Fore Street E SLN L a Ce ee Ipswich gt L Archive Print Search Suffolk YO Code MRG wz Sec use H
44. blic option i cancel e Click the Ok button to save the query The system returns to the Fire safety queries window The query has been formulated and saved for retrieval at a later date SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 71 Opening Queries To enable the viewing and subsequent selection of queries previously saved e Click on the Open button The libraries for fire safety queries window will display Select relevant library File No N Address Another Community Fire a Safety Delete Query Rename Query R Click onto the library name on the left ew LIDIATY P hand side of the window A Delete Library The queries saved to the highlighted library will appear e Highlight the relevant query zils of e Double click on the saved query is then LK c displayed 10 Fire safety queries Untitled Available fields QQ General Sy System time Sy System date Ex Premises Z File number Name Ad Align left Mody Not groupped by column Width 22 z Remove e Co 2 placed cr value of Address Address Align left Groupby co width 256 to Alias File number e Click the Run query button Post code Geo ref District council Sy Frequency of inspection I Random Selection No of Records 0 Test query EA The system will execute the saved query Z Ins
45. cally generate a report of the information currently displayed Please note the information included in the Print or Export will be the data retrieved from the single or multiple searches previously performed e To print the report click the P button positioned in the top right hand corner of the A window A drop down menu will display e Select the Print report option SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 66 The Print setup window will display Print Setup Ed Printer PaE Please note the Print Setup window defaults to the Status Ready printer previously specified as the default printer via the Type HP Officalet G Series Printer i A P Greek Suenanee Settings Printers option of the Start button of Comment 10 100 0 114 Windows Paper Size as 210 297 mm Onentation i Portrait Landscape Source Auto Help Network Cancel e Click the OK button to print the report The system returns to the screen report When the report has been viewed and is no longer required e Double click the 8 button positioned in the top left hand side of the window or the x positioned at the top right hand side of the window The system returns to the Fire Safety Queries window How to Send to MS Excel Go to the Brown clipboard button e g entitled Fire Safety Queries e Click the Br
46. cel SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 45 Communication Administration This document sets out how to use the SOPHTLOGIC template facility In various parts of the system it is possible to set up Microsoft Word Templates to use in conjunction with the SOPHTLOGIC system to enable the user to automatically produce a Word documents containing data held tn the MIS database e Go into Global Navigator z e Click onto the Communication Administration Communications Administration Set Up Fire Safety J ob Letters Communications Administration Template Configuration e Click onto Template Configuration Letter Manager e Click onto Fire Safety Job Letters folder Document Groups Data d The Template configuration window will appear Menu Bar 10 Template Configuration total lines 18 Help Format Access Records Any information that have previously been entered FF Fire Safety Cettifical A amp Fire Safety Jobs Letters Add File Ext Default Default Printer FSAL1 No Adverse Comment dot View a FSAL 7 Receipt Form Enforcement Notiq dot View FSAL10 Prohibition Notice Withdrawal dot View FSAL10c Prohibition Withdrawal to Exteq dot View FSAL11 Alerations Notice dot View FSAL12 Withdrawal of Alterations Noticg dot View FSAL13 Acknowledgement of Fire Safety dot View will appear in the main window FSAL3 Enf t Noti dot Vi 1 1 a a a ay elva
47. d Add As the data is coming from a third party Gazetteer you will not be able to add a property via Duplicate this window this is why the Add Duplicate Remove and Amend buttons are greyed out Remove Amend Register The Register and View buttons are active to where you can assign a Station SLN FSEC VIEW Code etc to the Premises Within the Property Directory window 10 Property Directory total lines 13 Help Formak Access Records Aie Saved queries JA E p a v E Find posttown begins with Stranraer E Find locality name Fortpatrick K Find post code begins with G3 SLE 4 es Gazetteer Address Data DGI SLE DGI SLE DGI SLE DGI SLE DGI SLE DGS SLE DGI SLE DGI SLE CULCORY DGI SLE FURAN DGI SLE SOUTH ACRES DGI SLE CATEVENNAN DGI SLE Premises File No House NumberHaj Sub Building Name Address Line 1 HOUSE O HILL KN OCKAYAA LAG WINNSN mE LIGHTHOUSE COTT MELVIN LODGE GUE MOUNT STEWART OLD LIGHTHOUSE SOUTHCLIFF SOUTHCLIFF SOUTHCLIFF SOUTHCLIFF SOUTHCLIFF STRANDHILL If there is no Premises File No assigned to a Premises e Click onto a Gazetteer Address that has Premises File No e Click onto the Register button Register The FP Premises Record Card will open a NO Notice that the Address Post Code has already been entered SOPHTLOGIC COMMERCIAL IN
48. d D e Select Contains e Click onto the OK button District Does not begin with Foll Does not end with ea EP office et O o0 not contain x The Search will look for all Premises Records containing the Please value to search with fxs D letter D 10 7 records where File name Begins with D ioj x Records found Print list EB ABE 00008 Open A T pee A amp E 700061 Dalarran Nursing Home Dalarran Nursing Home Holmwood C AS you can see seven reco rds CO ntaining D have appea red A amp E 700031 Days Inn Welcome Break Travel Lodge Days OOOO DIS Restaurant T 123 Great King Street Loreburn 10 14 Downshire Hotel Main Street i n th e S earc h wi n d OW A amp E 700040 00023 Dryfesdale House Hotel Dryfebridge Dunguile Guest House 74 Queen Sti Choose the Premises Record you are looking for Pu e Double Click onto the Premises Record Or e Click onto the Open button Open EY To close this window you will need to click onto the X in the top right hand corner SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 8 Find a Premise The Find button works in a very similar way to the Search button except the Find button will not give you a list of Premises it will bring up in the Premises Record Card the first record beginning with that letter number If the premise showing is not correct you will need to use the back and next buttons to scroll through the premises The
49. d corner a Date of Acton CT Achon laken r k FS FPullesurvey ae m O PR Preciieencing ingpecion E Cat ontA 2mo O Ai geri pecion Service namie O FQ Folleeup inepection Liars Sy e The system returns to the Work Manger inspection Hn jins O OP OPinspecton Amiri Pira l n O BA Buking Aequlabons condull Troe Hre l Hins O Pi Alans inspection WI n d OW Nurniser in audience l G SP Specie inspecion B Fendy Folle ups daba l ad AZ Risk Heed E Ce Onby By Whom re O hl Mescallaneoui In pecthor F Catagory enk EM Petroleum FCetinspectontype sd Canin enon tou f EID Oh r Notes f Details Continued on sopar shot Dolrie as applicable Ma Core Remember Work Manager works in conjunction with the I nspection Calendar SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 44 Job Management Job Management is used to find Inspection jobs that are due outstanding or completed within a date range The Job number ts the Inspection job number not the FS Premises Number Code Fire Safety Window i ds To access Job Management ecards FP File Number Register File Tracker Job Management JobFinder Ctrl Shift F e Click onto Fire Safety Tava A Z Menu Bar e Scroll down to Job Management Poe ali Letter Manager e Click onto Job Finder Property Directory Current FP Posting Batch Reports The Job Finder window will appear Setup Risk Management Health and safety
50. e box and enter an Effective Date This will disable the present one and activate the new one A new Inspection Calendar record should now be created at the new Frequency of 12 This eliminates problems previously associated to historical data NOTE It is important to note the re inspection date is an accumulation of the Base Date and the Frequency entered If the 1 re inspection is required for 1 October 2007 at a Frequency of 12 months the Base Date entered would need to be 01 10 2006 e Select an Inspection Purpose Help Please enter the relevant details Base date 01 10 2008 Effective until Please refer to the Allocated to entry field i a Frequency 12 months V Enabled People Posts Locations or Watches Purpose of inspection Bldg Regs Plan Inspection Complete inspection of Premises oses During Performance i Fire Safety Audit e Click the Load button Load 5 Fire Safety Publicity Event Follow up inspection Home Fire Risk Assessments Home Fire Safety Visit Miscellaneous Inspection Non Fire Safety Risk Assessment The Allocate job window will display Non Inspection Work Other Plan Inspection Pre Petrol Licence Inspection Re insnection gt Window The Allocated by field is automatically updated with the Allocate to name of the user allocating the programmed work ost
51. e Job NO lt unallocated gt HO 00007 Novotel Hotel Al Casto CEC CECASTRO HQ NO lt unallocated gt HO 00008 Great White Horse Hotel Al Castro CEC CECASTRO HO Cancel Insp Work Ma nager Key Colou r amp Status NO lt unallocated gt HQ 00011 The Occupier Fe Castro CEC CECASTRO HQ Raise AIMS 4 gt Work Manager Key Colour amp Status Blue Unallocated and Inactivated no Job number assigned and therefore does not exist as an Complete No Inspection in the Inspection and Visits Sub Menu Option against the Premises Blue Records have been generated by I nspection Calendar records being created and act as a reminder for work that should be allocated and carried out based on this they are deemed outstanding regardless of whether the due date has been exceeded or not as they are reminders of work scheduled This due date is the base date plus frequency record against the Inspection criteria Red These are Jobs which have been allocated and activated Job number assigned and recorded as an Yes inspection in the Inspection and Visits sub menu option of the PRC yet have exceeded the due date Complete and have not yet been completed Black Work that has been allocated and completed regardless of whether the work was completed on or Complete Yes after the due date Black Work which has been allocated not yet completed but has not been exceeded Its due date and Complete No is netherless outstanding as it has be
52. e Window Help Type a question for help X The word screen will appear each time a sub OSE RSAR FH A BRIO AREG T 0 gt O aea B AA Normal 14pt Times NewRoman 14 B z U Z tze ji i menu Field has been entered n EO regs header edie sd2e 13s 1 14 i Name of Premises As you can see the Template Letter is Appointment ID FPREJOBS LETTER DATA premise file no complete The Fields and the text have been Occupiers Contact Details entered Name FPREJOBS LETTER DATA premise name Address FPREJOBS LETTER DATA premise address Post Code FPREJOBS LETTER DATA premise postcode Tel FPREJOBS LETTER DATA insp contact no Visiting Details Station Name FPREJOBS LETTER DATA premise station name Remember to put a space Station Code FPREJOBS LETTER DATA premise station code between Text and Coding Enforcement Officer FPREJOBS_LETTER_DATA insp_allocated_to Premises Risk Level FPREJOBS LETTER DATA premise risk a e m Page 1 Sec 1 iii At 12 7cm Ln 21 Col 23 REC TRK EXT OVR English U K QX A 011 Oe Pe RF ee E E ey Bde Peed Once you have completed creating your Template Letter i Rh sven pds BQ XK Gy Ge To e Click onto Save As button in the toolbar Di s lets Create a Letter HDi s Let s Create letter HiFire Safety Inspecon Job Sheet Hi Job Sheet Inspection Type FUL My Recent Documents e Click onto the Template you named earlier Qo 7 m l
53. e inspecting a Sports Centre which is the main building and will have a FSEC code assigned to it which would be FSEC Code K but within the Sports Centre there could be 10 different businesses departments e g Swimming Pools Tennis Courts Gym Caf Shop and so on each one will need a VO code Now under the old Home Office Codes all of these facilities would have all come under Sports Centre Today those codes have been broken down e If you know the SLN FSEC enter it into the box Either one is fine the SLN will show the Old Home Office Code and the FSEC will show the New Code SLN F FSEC F e Hit onto the Tab Key on your keyboard SLA F FSE F A list or a description of the code will appear in Fire Safety Risk Inspection VO hd the box below e Double click on the description or one of the descriptions from the list Hotels If you type in the wrong SLN FSEC or Description you will get a dialog box pop up saying there are no records found appear if no records have been found starting with what you entered in the box SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 18 Click onto the OK button A Mo records found which start with or contain Wine Bar If this dialog box appears type in another type of what the Premises is have entered F into the SLN box and an F appeared in the FSEC box and Licensed Premises in the box below Once you enter the SL
54. eate a Let DI LT Di s Location Testing Di s Night Club 57 View Letter 13022007 Di s lets Create a Let BI LT Di s Location Testing Di s Night Club 57 0903 2007 Fire Safety Inspectio FFS 00001 FFS Framlingham fire stat Oxfam Te 09032007 Di s lets Create a Let WD 00001 WD Nacton Station The Grinning Rat 10 09032007 Di s Testing Letter WD 00001 WD Nacton Station The Grinning Rat 10 13082007 Di s lets Create a Le DI LT 00001 0006 DI LT Di s Location TestingDi s Sweet Shop 57 13082007 Di s lets Create a Le DI LT 00001 0006 DI LT Di s Location TestingDi s Sweet Shop 57 17102007 Job Sheet Inspection FFS 00030 FFS Framlingham fire stat test We 17102007 Job Sheet Inspection FFS 00030 FFS Framlingham fire stat test Wwe 18102007 Test Letterl FFS 00047 FFS Framlingham fire stat testing 12 18102007 Letter 33 FFS 40 FFS Framlingham fire stat Test File Number 18102007 Letter 33 FF5740 FFS Framlingham fire stat Test File Number 18102007 Job Sheet Inspection FFS 40 FFS Framlingham fire stat Test File Number 18102007 Job Sheet Inspection FFS 00050 FFS Framlingham fire stat ererwwerwer 13112007 Job Sheet Inspection DI LT 00001 0001 DI LT Di s Location Testing Di s Restaurant 13112007 Di s lets Create a Le DI LT 00001 0001 DI LT Di s Location Testing Di s Restaurant 4 To setup or Amend Letters go to Communication Administration Template Configuration Fire Safety J obs Letters PAGE 55 How to Check
55. en scheduled to be done Red and Black Inspection Jobs were either originally generated as a programmed inspection or manually entered via the Inspection and Visits sub menu option SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 38 Advanced Tab Advanced method suitable for users who have a Good Understanding of Fire Safety System in respect of programmed and un programmed work As you can see in the Reports window there is a list of different type of prepared reports etx safety Work manager 271 records fetched gy E oj x Window e Change the search to Due Date Sea h e Enter a date into the Search box A Runreport e Click onto one of the Reports e Click onto the Run Report button Add query line f Shows all outstanding daily work i e all non programmed work that is considered to be outstanding EA All current work Shows all daily work complete or outstanding i e All non programmed work You should specify seai EA Outstanding reinspections Returns all the oustanding programmed work even if it has been allocated You would use this repor Aun report EA Unallocated programmed work Shows all programmed work that has not yet been allocated Use this report for the monthly yearly EA All programmed work Returns all programmed work regardless of allocation and completion This report is useful for monito EA ALL work Shows all work Le programmed and daily work Usefu
56. ers 1CK_NON TOR Absence Moni toring Letters SCHENE_LETTERS Water Scheme Letters To enter a new Document Group HYD_TRAN_LETTERS Hydrant Transaction Letters PROMULGATE Promulaat ions DAITU L IC LETTERS Driving licence letters PREM DOCUMENTS Fire Safety Premises Documents and Images PERSON_DOCUMENTS Personnel Documents and Images FLT_VEH CLE_DOCUMENTS Vehicle Record Card Documents and Images FLT_DEFECT_DOCUMENTS Defect Recording Documents and Images FLT_L ICENCE_DOCUMENTS Driving Licence Documents and Images FLT_ACCIDENT DOCUMENTS Accident Record Card Documents and Images e Click onto the New button VYEH_N LEAGES Vehicle Mi leages FLT_ACC DENT_LETTERS Vehicle Accident Letters IPDS_EV DENCE IPDS Evidence HYDRANT DOCUMENTS Hydrant Documents and Images WATER_PLANNING_LETTERS Water Planning Letters PRAONICE STATS Pradiuca Statistice Fvyeral Snrandchaate bel 4 b e Enter a Reference like a code e Enter a Description of the Reference Reference DI S_DOCGRP i ame Dis Document Groups e Status is defaulted to Open i Di s Document Group Status OPEN e Enter a date in the Revision box for when you Revision 1 1 2004 want to review the Document Group e Click onto the OK button OK Cancel loxi Options View S s sa Find reference z egual to Vv Total entries 23 Sort by reference mi FP Job Management Letters Amend Absence Monitoring Letters Hater Scheme Letters Delete Hydrant Tra
57. ersonnel types Include Incomplete work only FP Specialist staff Complete and incomplete work C Operational personnel C Unallocated work Pint blank As you can see have 125 records in Results list Jobs Job complete Job Number File Number File Name SLN Allocated To desd Allocated To codi Sta P NO 10000289 07 DI LT 00001 DiS Wine Bar L Mcgovern D wea lt 7 eee Lig __tilecate the Results List jobs NO 0000290 07 DILT 000014 D S Restaurant L Mcgovern D 123457 DIL Job NO 0000291 07 DILT 000014D S Cafe L Mcgovern D 123457 DI Li NO 0000292 07 DI LT 000014Di S Night Club L Mcgovern D 123457 DIL Print job sheet NO 0000293707 DILT 000014Di S Day Care Centre B Mcgovern D 123457 DI Li Email iob sheet NO 0000547 07 DILT 000014Di S Discount Shop N Mcgovern D 123457 DIL Ue led ad cic NO 0000564 07 FFS 00001 Oxfam S CastoCEC CECASTRO FFS Job sheettemplate SOME Of the results are in Red Black NO 0000451 06 WD 00004 The Pub B WD NO 0000251 07 FFS 00044 MultiOcc B Dines J JB FFS Clear g NO lt unallocated gt 1 7 Masons FOS 1 e and others are in Blue to understand NO lt unallocated gt HO TITEST Green King A2 Castro CE C CECASTRO HO NO lt unallocated gt Acc Ad Little Bealings Statiq 1000 1 x NO lt unallocated gt HQ 00001 Tesco Petrol Station E28C CastoCEC CECASTRO Ha __Beschedule what the colours indicate go to the NO lt unallocated gt 1 11 Attribute Reporting Premise Al 1 Revis
58. hive Fint Search Search allows multiple search results Eff Tef e Hel Archive Record Cards is sent to an Hold Unuse Aid Batch which is presented in a list format Achieved list Batch Allows you to create a bulk Ee Appeal Show Hold Puts a record Card on Hold will Inspection to an Officer stop inclusion into routine inspection Associated records Add programme Contraventions Show A window will appear at the bottom with the information from the Next Scrolls to the next available Documents and Images Notes Sub Menus Premises Record Card Enforcement rotices Fi k Add Add a new any sub option record Multi Occ Enter Multi Occupied IE ACRE which is highlighted Record Cards within one building Inspection calender Inspections and visits Notes Make any necessary notes Print Allows printing of on screen details Job management M Sub Menus Headings for information means there is information within Unuse No allows you to re use a File that Sub Menu number from an obsolete or derelict Property SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 5 Sub Menus File tracker Fire Safety Audit and Data Gath Home Fire Safety Check Inspection calender The Sub Menus is were the information about the Premises is stored you can set up different Sub Menus through by creating Attribute Groups lnspechons and visits Job management Licenses The scroll list on the right hand side of
59. inspections ig Fire safety Work manager 116 records fetched Aleports lira Duts banding work Shows afl culstanding dadp work ie oll nanspengenmimed work thal i corcadeined bn bn ouied al Shows A day rok complete o aHa ve Al rp aned rank fou druid y pea Frua all progamme wok sgair of ornon and oompiction The report i usul for monte d Flatt IF ana Haaar Eka Chate Chaplincp tnra P ep j F Ae an Ca i ajre P r Piet pob heel gt HOA Hoard Hohi gt C400 Intec etonal Social Cib ee Li Ennai ab sheet gt C40 St Michiels Farish Chub fe L Jri aheri reapare Gelder Ainge Soris Chuki 1i Le Ree Sud Crow dite Ley Lerie La Li 01 Lips it Teoteth 56 PRE Hiton Dicke Ard Rowing Cuh D7 Hiphon E3 Sandey Let Hi Southpeut i Nii FEAF Sroveceree Lorena 13 H3 wi ji H7 Fi nt Job Ha HF Cancel Ine Ciy Certs Ci Scuthpout MF Creeky Ma Tadhal MF Tadhal MF Pst ah oun fart Wa i Aleseandia Home Day Hisy Manchest House Piana Futures er ee EE ETET SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 40 NOTE The system also enables work to be allocated to no one i e No Person Post or Location Details have been entered in the Allocated To field it is still possible to Print the Progress Slip Allocating Work to Posts Allocation of work to a Post it will link to the individual who occupies the specified post a
60. int preferences window will display Print preferences Report destinations Printer _ Client SOPHT diane me lwakp Microsoft Office Document Imag OK i i i Screen Client SOPHT diane me lwgkp Microsoft XPS Document writer Ne01 Mi d estination e g a screen or p rinter Samsung Colour Laserdet Main Office Ne02 Cancel Microsoft XPS Document writer Ne03 Microsoft Office Document Image Writer Nel4 e Select and highlight the desired print b daie Milne PI AD ot onl e Click onto the Ok button to print or view the _Page setup __ Bename Fire Safety Job Sheet report Biscreen Repost 7 0 21 ie FIRE SAFETY JOB SHEET Job pype mobned Mame and address File number Fogi amp a Phone HO TAHEA Samice OC Daip dur B Ferid y Fiia ug amp doh mauer in Re inspection 4 Postcode raktactor isie racenred Tal hw allocsted by ______ by Men vee ed Omie allocated Secondary utt As you can see the Blank Job Sheet is slightly different than the Allocated Job Sheet Other use When the viewing of the report is complete cnc nae Name or address File rumb r ee Postcode HO Ceeger Tel H Base dme l Mainuse Jbimede __________ _ Saonndary wre riak iactor Changes to Tijd indo Daralt baksa Other wee e Double click the 8 or 10 button located in the top right han
61. ise SLN FSEC Name Premise YO Description Premise Secondary Use Suffolk County e Enter the Code e Click onto the OK button Inspection Contact Name Inspection Contact Comm Prefix Inspection Contact Number Inspection Contact Notes Inspection Contact Address Inspection Contact City Inspection Contact Postcode Inspection Owner Name Inspection Owner Comm Prefix Inspection Owner Number Inspection Owner Notes Inspection Owner Address Inspection Owner City Inspection Owner Postcode Referring Agency Name This letter will only activate when a Premises within the Suffolk County is created E cesi SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 50 Document Groups The Document Groups is a method of grouping documents together Communications Administration e Click onto the Communications Administration Template Configuration e Click onto Document Groups Letter Manager Document Groups The Document Groups window will appear Data d Menu Bar 101x Options View gt S 5 4 a 4 Find reference z J equal to Jll Vv Total entries 22 Sort by reference As you can see any pervious entries will appear in Close New the Document Groups window as shown Reference Name A d FP_LETTERS FP Certification Letters z merca PRA_LETTERS Personnel Posting Letters HVD_LETTERS Hudrant amp Scheme Letters Delete FP_JOB_LETTERS FP Job Management Lett
62. l when reviewing workloads for individuals sH b n If you do not enter a date a dialog box will appear as line to specify a date range Additional find lines can contain any search A First find line must search by Due date and use either equal to or a second criteria shown e Enter a date e Click onto the OK button The information that comes back are only for the date of the 01 06 07 If you want a broader search use greater than gt 01 06 07 or less than lt 01 06 07 As you can see have chosen the All Current Work reports Any outstanding reports will appear in the Results List jobs window rire safety Work manager 6 records fetched iol x window Sonen aaora S Find Date Due Run report Add query line equal to 01 06 2007 a EA All programmed work Returns all programmed work regardless of allocation and completion This report is useful for monito EA ALL work Shows all work i e programmed and daily work Useful when reviewing workloads for individuals or B Results list Jobs Print blank Sta ra YES 0000451 06 WD 00004 The Pub B Castro CEC CECASTRO WD NO 0000547707 DILT 000014Di S Discount Shop N Megoverm D 123457 DIL Job NO oo00564 07 FFS 00001 Oxfam 5 Castro CEC CECASTRO FFS YES 0000243707 FFS 00003 Fsec Ando Code Test R Dines J JD FFS Print job sheet YES 0000189707 FFS 00001 Oxfam S wilson B WILSON FF
63. lp File wooo Print Results Cancel ox Started Finish date l Inspection type e Click onto the Type of l nspection you want Allocate to lt no jobs have been allocated C 02 Fullnspection 03 ReAnspection the job to be conducted under i e Re Inspection C 04 Follow up inspection Coding F gt Units ne 5 AEE eae Inspection AEE E Hours 0 00 C 13 Other Consultations Pi Qa Attendees 0 00 C 14 Community Safety Activity Operational staff member Travel 0 00 4 gt Admin Results Inspection notes Additional information ra Agency Ee Assigning Other Job Activities options will be Delete results available once you click the Start New Job button Job summary Start new job e Click onto the Start New Job button Update job Shark new job Print job sheet Job sheet template In Due Date box e Enter the Date of the Job Window Job sheet number 0000052709 Due date Received by Phone If you hit the tab key on your keyboard it will Code i e 5N Name i e Surmgffie i r Allocate to Lit amp automatically enter Today s Date and move onto i is Work complete F Create follow up inspection the Received By box Date ofvist Follow up date Officer s times Inspection type Follow up inspection ee The Received By box is how the job was sent to Inspection f Admin i mz Reason Phone you either by E
64. mail Facsimile Post some brigades Travel f Todo use Email others use Post this is user definable Audience Contravention found e Received By Click onto the arrow and Generate letter choose an option If you know the Service Number of the Officer e Enter the Service Number in the Code i e SN box If you are not sure of the Officers Service Number Post Watch or Location is but know the Surname or first letter T Le Sumame e Enter a Surname in the Name box Lit amp e Click onto the Tab key on your keyboard SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 31 The first Surname beginning with that initial will appear in the box eter Be Window If it is NOT the right Service Number Name Job sheet number 0000053 09 you are looking for Due date 27 03 2009 Received by Phone Code i e 5N a fie Surname MO Allocate to 312021 Mabon SW DO NOT click onto the List button until you have entered something into the Allocated To box s e Click onto the List button List ene eee Window Job sheet number 0000053709 All the Officers beginning with the letter you entered Duedate 27032009 Recsivedby Phone t g F Code i 6 SN Name i e Surname entered M will appear in the list Alocateto 312021 MabonSW Mabon Sw LGHM 9 300 074 MacDonald K NSTW 9 300 112 277671 Macdonald PI NGLW 9 300 094 322971 MacFarlane EJ ANN 9 300 017 384011 Mackay N LGHM 9 300 070 Officer
65. ment e Click the Search button represented by binoculars fi The system will retrieve all records corresponding to the criteria entered Programmed inspections e Select and highlight the Station Help bei is ay me Please enter the relevant details e Click the Finish button Finish Base date 01 10 2008 Effective until Frequency 1 months The system returns to the Programmed inspections window the lesed pir SS y EA Allocated to field is updated with the selected Station Purpose of inspection Bldg Regs Plan Inspection Complete inspection of Premises W Enabled e Click the Cancel button to exist without saving changes Dis Inspection Purposes During Performance Fire Safety Audit Fire Safety Publicity Event e Click the Ok button to save the Programmed Inspection Follow up inspection Home Fire Risk Assessments entered one Fire Safety Visit iscellaneous Inspection Mon Fire Safety Risk Assessment Non Inspection Work Other Plan Inspection NOTE If an inspection purpose has not previously Pre Petrol Licence Inspection Ae insnechine been selected the following help message will display No inspection purpose specified Click onto the OK button AN No inspection purpose epecitied Go to Work Manager SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 36 Work Manager Work Manager enables staff to allocate and schedule work to Officers in adva
66. n You can use the existing templates or create your FSAL4 Prohibition Notice dot View FSAL4c Prohibition to External Agencies dot View FSAL4d Prohibition Receipt dot View FSALS5 Act Applies dot View O W n FSALS Consultation with Authorities dot View Fire Safety and IRMP Data Gathering For dot View FSAL8 Enforcement Notice Extension off dot View FSALE Withdrawal of Enforcement Notic dot View Home Fire Safety Check Form dot View e Click onto the Add button Add Template Register Help Status The Template Register window will open Document group FF Job Management Letters Document file name Original path e Click onto the Template Button Document extension Document application Name T emplate T Default printer Flease select printer Default process options f wiew C Print Save Save and Close Hotes a si Template Import Template Field Selector OF Cancel SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 46 A Template Name box will appear Please opecity The Name of The Template e Enter the Name of your Template Letter Dis Let s Creat a Letter e Click onto the OK button za Di s lets Create a Letter Microsoft Word 0 x File Edit View Insert Format Tools Table Window Help Adobe PDF Acrobat Comments Type a question Pa X MS Word will open a blank page PEIA PEEN EA HA ABBS 9 BORER Tox 7 58 Normal Time
67. nce It also enables Brigades to identify work left outstanding from the previous month and provides the mechanism for rescheduling and re allocation Ideally the list of Daily and Programmed work should be empty at the end of the current month If work remains Red allocated it should be rescheduled and brought forward to the next month Alternatively the Due Date could be altered via the Inspections and Visits window When using Work Manager today mid January staff will be looking to allocate work for March this gives a five week notice that an Officer needs to do an Inspection and gives time to send out letters to the Occupier Owner of the Inspection and to make an appointment Fire Safety Window FP Premises Records FP File Number Register File Tracker Job Management Petroleum gt e Click onto Fire Safety Work Manager Letter Manager Property Directory Current FP Posting Batch e Scroll down and Click onto Work Manager Reports Setup Risk Management Health and safety L a A a Menu Bar The Fire Safety work Manager window will appear ej Fire safety Work manager 0 records fetched _ eat Search and Advanced Methods Add query line Where the Date due Location an locations Equal to is between or October 2007 Supplementary line no Equal to Work Manager now provides two alternative and 31 October
68. nd Select the station File numbering opt hite Watch Whithorn f z MN z1 File no As you can see a letter has now appeared in the File Number and a District has automatically appeared in the District box District wWigtownshire SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 15 The Fire Safety system provides three numbering mechanisms Main Premises Occupant and Manual The File Numbering Options ee eee Main premises Occupant D Manual MAIN PREMISES The Main Premises is applied to Single Occupier Premises only 0 Main premises Occupant D Manual File ric Vi Ol ooo i Auto Eheck OCCUPANT The Occupant numbering is applied to Multiple Occupancy Premises only It is for this reason the Occupant radio button is disabled If Multiple Occupancy Premises records need to be entered this is performed via the Multi Occ function pg 25 MANUAL The Manual numbering enables user to enter Fire Safety Premises File Number manually To eliminate the possibility of creating Premises records with duplicate file numbers a validation facility is now in place This will be monitored by your DBA DO NOT TICK INTO THIS BOX Once a Station has been selected e The File Numbering Options will default to Main Premises e The File Number will be automatically allocated f Main premises if Qecupant Manual As you can see the first box under
69. ndar The Inspection Calendar is an effective mechanism for Programming Inspections and pending work It also enable the recording of all Programmed work Inspection Calendar will calculate the date that Inspections are to be performed this is predetermined by the Base date and Frequency entered Programmed Inspections usually allocated During Performances Home Fire Safety and is usually allocated to Stations or left blank i x Help GIS FPRC WAND Propogate e Open the Premises Record haies ig address File no DILT 00001 0002 Find Next Back i s Cafe Station DI LT z 5 e Go to the Sub Record options Seopa ES Eaa pe Et VO Code CRI Archive Print Search e Select Inspection Calendar Baa Hold Unuseno Bach 1 Not ified ire Safety Audit and Data Gath amp i Click the Show button ae lee hana eee __ Hide gt IP4 WL Base date Home Safety Check ad Suffolk County Frequency nanection calender Latin Pre a os Job management fi _DM Link Site Ref AFP_013947 o Un Specified Certification Status Prohibition Notices x Booked out to Officer Ref Di S Location Testing lees The Inspection Calendar records associated to the Inspection calender Revise Enabled Base date Effective unti Frequency Purpose Alocatedto cae selected Premises Record Card will appear within the window as you can see there are no records associated with this PRC
70. nderS N 00001 AE 00001 00001 00004 00002 N 00003 N 00004 N 00005 N O00006 N 00007 00002 00003 w 00001 N 00001 AE 00001 00001 00004 00002 N 00003 N 00004 N O0005 N O0006 N O0007 00002 00003 w 00001 N 00001 AE 700001 5700001 5700004 5700002 N 00003 N 00004 N 00005 N 00006 N O0007 00002 00003 w 00001 N 00001 Ce ee ee ee ee ee AE 00001 ESSM K lel x AND n a a n a n a n a n a n a n a n a n a H n a n a n a n a n a n a n a n a n a n a 1 1 1 1 1 1 i 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 i U soPHTLOGIC Dum fri enf 16 39 File Number Begins with N Address Contains Another enf E zee This example is an outcome of a Query ran on our Demo System The criteria asked for was File Number Begins With DI OR Value of Address Contains Ipswich SOPHTLOGIC COMMERCIAL IN CONFIDENCE a Fire safety queries HG 00009 Allocate HO 00009 HG 00019 AutoFit HG 00003 Blacks Shoes HGAWANDFILE Clive s Fish and Chip Shop HG 0001 DDD HG 0001 DDD HG 00010 Diddy s HQ 00020 Dines Electrical HG 00021 ESSEX FIRE SERVICE HQ 00022 FIRE STATION HQ 00025 FIRE STATION 2 HQ 00008 Great White Horse Hotel HO TITEST Green King HG HFRA Home Fire Risk Assessments HQ 00004 Letter Premises HQ 00006 Novatel Hotel HG 00007 Novotel Hotel HO 00002 Premises Name HO 00034 Property Name HQ 00017 Should a
71. ns window 3D Effects 2 e Go to the Auto formats list display Optional parameters i P i i 3 P IV Include column headings Add co totals The AutoFormat highlighted will display in the Sample preview E a m Adseok fiel d AutoFormat widths Print and exit after transfer MV AutoFormat fonts I AutoFormat column alignment V AutoFormat borders MV AutoFormat row columns sizes Cancel OK e Select the required Auto format option e Click the OK button if the Excel Formatting Options require Saving Please note the Excel formatting option selected will not be visible until the Send to MS Excel facility has been used How to send data to CSV files Comma separated values this is a text file that will open in Excel by default but can also be opened with a simple text editor such as notepad This is a standard file type for imports into other applications such as Access Go to the Brown clipboard button e g entitled Personnel Queries e Click the Brown clipboard button Fire safety queries A drop down menu will display Print Report Send To M5 Excel MS Excel Formatting Options Modify Column Layout e Select Send to csv file Send To cs File Letters And Mail Upon selecting csv from the dropdown list you will be prompted as to Factory Settings where you want to save the file to Graph Results e A
72. nsaction Letters Promulqations Driving licence letters Fire Safety Premises Documents and Images Personnel Documents and Images Vehicle Record Card Documents and Images Defect Recording Documents and Images Driving Licence Documents and Images Accident Record Card Documents and Images Vehicle Mi leages Vehicle Accident Letters POS_EV DENCE IPDS Evidence HYDRANT_DOCUMENTS Hydrant Documents and Images WATER_PLANNING_LETTERS Water Planning Letters Produce Statistics Excel Spreadsheets a tees your Administrator Di s Document Groups As you an see the entry you have just created is now in __ the Document Groups list Sophtlogic usually sets Document Groups up for you this may be privileged access if so please contact SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 51 Letter Manager Letter Manager is used for printing out multiple letters at a time for example You can activate a letter by clicking onto Job Letter Template within Work Manager Communications Administration e Click onto the Communications Administration Template Configuration e Click onto Letter Manager Document Groups Data The Letter Manager window will appear Menu Bar etter Manager z E Q Close Clear Group Please Select Profession Types Please Select X Addquewiine Click onto the arrows and 3 Processed Letters a Letter Manager Process letters erda e Select a Group View Letter
73. o select the Type of Inspections and what FSEC code s are linked to this Premises Click onto the Inspections button gt Select the Type of Inspection gt Click onto the OK button gt Click onto the IRC Config button gt Select the FSEC Code s gt Click onto the OK button SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 6 Blue Attribute Premises Personnel Attributes means that there is a form attached to this Attribute were you can store information for future use The Attribute is accessible from the Premises Record Card sub menu By clicking onto the Add button you will be able to enter data into the form collecting information for future use E g alterations Notices Articles Sections Prohibition Notices Number of Floors Prosecutions amp Appeals Alarm Systems For FSEC code s to be linked to this Premises Click onto the IRC Config button gt Select the FSEC Code s gt Click onto the OK button SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE Search for a Premises First you will need to Search the Premises Record Card to see if the Premises exists in the system To Search for a Premises Record Card e Click onto the Search button search The Search box will appear looks identical to the Find but it s functionalities are different Choose one of the Search options in the left window have ica eE S COO Ench ait ok p Cancel e Clicked onto File Name e Enter a Keywords in the value box have entere
74. old Unuse no Batch e Click onto the Job vee Owner Not specified 7 File tracker Hide i Contact Contact not specified Fire Safety Audit and Data Gath Add e Click onto the Job Sheet Template button Post code IP4 1JL Base date Free Home Fie Safety Check R O District Suffolk County Frequency FP Officer Last insp Home Safety Check Notes Inspection calender Bp Inspections and visits DM Link In the Sub menu Site Ref AFP_013947 Job management E Licenses Un Specified Certification Status Petroleum license x oar Booked out to Officer Ref Mcgovern D Eo e Click onto Inspections and Visits l B Inspections and visits sisted Fished Tool Iren Hre l Admin tre l Traveli l Cod Ofice I Wath Remove REI 0 0 0 L Mcgovern D Day REI 0 0 L Mcgovern D D s Ac View e Click onto the Show button e Click and highlight the J ob e Click onto the Revise button 4 a The Inspections and Visits window will appear Inspections and visits Help File DI LT 00001 0006 Print Resuts Cancel Started Finish date Inspection type Allocate to Mcgovern D In the Job Summary window 11 Miscellaneous inspection aj 12 Non Inspection Work 13 Unspecified Inspecion Type Inspection Units 7 14 Full inspection l Coding JL z Units 15Re inspection Berne ae Hours 0 00 16 Follow up inspection C l i C k on
75. ot been allocated e Cl Ick OK The location and owner of the inspection have not been set a Inspections and visits As you can see in the Premises Record Card Revise Created Started Finished Type Insp Hrs Admin Hrs Travel Hrs Coding Officer Gane f 27 03 2009 l REI oO 0 0 F lt H warning not alloc the nspection has not been allocated or 12 02 2009 18 08 2008 Wee 08 2008 REI 1 25 5 S F ckie Fs View 26 03 2009 26 03 2009 AQ03 2009 REI 0 5 1 5 F Wright Np scheduled A warning sign will appear once page has been refreshed v 4 gt Go back into the Job summary window e Click onto the Inspection e Click onto the Revise button e Click onto the Job aa e Click onto the Update Job button Window Job sheet number 0000054709 Update job l Due date 27 03 2009 Received by Phone r Code i e SN Name i e Surname e Click onto the List Allocate to f 027101 Wales SM Warwick G ANN 9 300 167 A M Work complete Watson SM DFC 9 023 001 o Select an Officer 265091 Waugh DFHO 9 106 001 Date of visit Webster 4S DFS 9 200 021 i D1 wih White Wat D1 wih CI ick onto the OK button Officer s times BS Whithorn Ae i As you can see the selected Officer has now been allocated the job You cannot fill in anything else until the job has been completed SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 33 Recording Of Inspection Cale
76. ourt against Enforcement Appeal to court against Prohibition Upheld Refused Upheld _ _ Refused Number At the bottom of the page there are Five Tabs each with there own statistics To view print the breakdown of each Article Statistics e Click onto the tabs PAGE 74
77. own clipboard button Fire safety queries A drop down menu will display e Select Send to MS Excel TRAAN ALA EIA ree Da S ee EL TE J M hearse iara Feed i KDE 0 COLCHESTER The system will automatically open Microsoft Excel A which will be visible on the task bar at the bottom of the Te Fines Fleceuat Fej hpi x 7 Lie ES FRE JEMA AO Hovey Aemiaa Gimer pria PARE AD OOLEHE SPED window display 1 Hoa E Shanon BD Rerun Jees Pleevened Inmet AA STRDET BRANIREE Poe 1 1 eos FIRE STATION J i aj doe Epp hpi AAT STREET BRANTREE ESSE zp We Aor Heir Tee preci Dph e Click the Microsoft Excel button e Microsoft Excel will open and the information in the Fire eS I ee ee Safety Queries results window will now be displayed in a Microsoft Excel spreadsheet TEn Headings will be included in the export when selecting the format type of simple Please see How to format MS Excel options SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 67 How to Format MS Excel Options Go to the Brown clipboard button e g entitled Fire Safety Queries e Click the Brown clipboard button FA Fire safety queries A drop down menu will display Excel formatting options 2x AutoFormats e Select MS Excel formatting options Classic 2 Accounting 1 Accounting 2 Accounting 3 Colourful 1 Jan Feb Mar Total 5 9 The system will open the Excel formatting optio
78. pection anniversary Date last inspection done Fp officer Sy Failaw un details hd Add sc Mody Remove e E E 2 x SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 72 ORM Returns Fire Safety Statistics The Orm s Returns are Audits and Outcomes for Statistics that are used to breakdown the amount of Notices and outcomes of those Notices Fire Safety Window FP Premises Records FP File Number Register File Tracker To check the Orm s Returns Job Management Petroleum Work Manager Letter Manager Property Directory Current FP Posting Batch e Click onto Fire Safety a eae Risk Management gt FP Ailes eae 0 P S c ro d ow n to Re po r ts E T r FP Certification Progress Hone Certification Transactions i Premises Known To The Brigade e Scroll over and down to User Defined Reporting EEIN FS Performance Indicators e Click onto Produce Statistics nae aa Certification Analysis Premises Progression Monitor Certification Monitor Premises List Premises Manager User Defined Reporting Report Administration Fire Safety Reporting Produce Statistics System Help Ctrl F1 The Produce Statistics window will appear Menu Bar 10 Produce Statistics Between Date 01 102007 and 31122007 I Guen nalused hesus A Froduce Statistics Report Di s Report Admin phas Report IRMF Return
79. pollo Close SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 68 Select a unique file mame j i Fis names Folde e Enter a location and name for the file oes O O u e eeeeai Cancel e Click onto the OK button eee 5 opht_eng de Sophii fe SOURCE kOn i 5 E EXTEANAL Se You will see a working message and then Excel will open and the z z save Nets pe o o Dys new file will be displayed AE Fies z E eph eaw Network PLEASE NOTE The default location when you start a new session is the application folder but once you have changed this once and saved it will bring up the last save location If you do not enter the extension csv after the file name this will automatically be added You cannot enter a file name that already exists If you wish to replace a file delete it before you run this export How to return to Factory Settings When the modify column layout has been modified and there is a requirement to revert to the original layout this can be achieved by selecting the Factory Settings menu option on the brown clipboard icon Example Modify Column layout Modify Column Layout Print Report e De select the columns that you do not wish to be displayed by un Send To MS Excel MS Excel Formatting Options checking the relevant checkboxes Send To csv File e Select Factory Settings from the Fire Safety Queries
80. pplication Mame D s Let s Creat a Letter Default printer Please select printer bi Default process options C View Fin Save f Save and Close e Click onto the Field Selector button pales Field Selector Template Import Template The Template Field Selector box will open Template Field Selector Li Premises Inspections and Jobs P Fire Safety Audit and Data Gathering b Free Home Fire Safety Check Request Form N e Double Click onto the i icon Tremizes Inspections an d J m b ae Premise File Humber k A list of Field Sectors will appear Fremise Station Code Premise Station Mame Premise Mame Premise Address Premise Postcode Premise Site Reference Premise District e The sub menus will appear ve Premise H Office Cod Need to ensure the cursor is positioned where the dee On meena EN field is to inserted Lae a Premise Secondary Use Premise Risk Premise Motes e Double Click onto the Fields that are to be Inspectia Cantant Name Inspection Contact Comm Pretix Inspection Contact Number inserted into your Template Letter Inspection Contact Motes Inspection Contact Address F T O F SF SF O F SF SF SF SF oF T SF SF SF SF SF SF e Repeat until letter is completed SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 48 mj Di s Let s Creat a Letter dot Microsoft Word Eifel xi Fie Edit view Insert Format Tools Tabl
81. premises details Station Wigtownshire District Team T File numbering options Main premises Occupant Manual File no w 00001 i Auto Name Mount Stewart Hotel Address MOUNT STEWART HOTEL PORTPATRICK STRANRAER DGI SLE Post code DG9 SLE Site Ref AFP _o00008 District Wigtownshire SLN F FSEC F Hotels VO CH Hotel Secondary use Riding Stables Risk Il M iid OK Cancel As you can see a Premises File Number W 00001 has appeared meaning this Premises is now been assigned to the FP Premises Record Card 10 Property Directory total lines 13 Help Format Access Records A 5 E Saved queries pm h Ri a Vv lt gt Find post town begins with Stranraer a gt Find locality name Portpatrick Find post code begins with DG 8LE 4 B Gazetteer Address Data Premises File No House Number Na Sub Building Name Address Line 1 DGI 8LE HOUSE O HILL a DGI SLE KNOCKAVAA DGI 8LE LAGWINNAN DG93 SLE LIGHTHOUSE COTT DGISLE MELVIN LODGE GUE w00010 W 00001 DGI SLE MOUNT STEWART DG9S8LE OLD LIGHTHOUSE DGI SLE SOUTHCLIFF DG9 SLE CULCORY SOUTHCLIFF DGI SLE FURAN SOUTHCLIFF DG9S8LE SOUTH ACRES SOUTHCLIFF DGI SLE CATEVENNAN SOUTHCLIFF DG9 SLE STRANDHILL SOPHTLOGIC COMMERCIAL IN CONFIDENCE Duplicate Register View If you click onto one of the Gazetteer Addresses that has a Premises
82. r Equalt0 f rel Premises name Equalto SSE Risk Euatt wl Report parameters Job number i M Daily work I Programmed work I Risk based inspections Include Incomplete work only C Complete and incomplete work Unallocated work SOPHTLOGIC COMMERCIAL IN CONFIDENCE Run report Add query line e Enter the date criteria you want the search to be between PAGE 37 To add amend the Inspection Type or Receipt Type drop down list go to Fire Safety Setup Fire Safety Configuration Inspection Type folder or Methods of J ob Receipts Once you are satisfied with the criteria for your search e Click onto the Run Report button Run report rire safety Work manager 125 records fetched l ioj x y As you can see here used Window Runreportt i Where the Date due Location al locations Equal to as D at e D ue i Add query line is between 01 June z 2007 Supplementary line no Equal to j st st and 31 zj October J 2007 Z File number Equal to e 1 J une to 3 1 Octo ber 07 Inspection type An inspection types Premises name Equal to r Receipt type An receipt types Risk Equal to Re INS pecti on Assigned to Report parameters Job number al people posts locations and watches I Daily work 4 Programmed work Risk based inspections Al recel pt ty pes Personnel type All p
83. rrently in use as this could affect the validity and integrity of Premises data a To save the modified Premises Record data e Click the OK button The system returns to the FP Premises Records window SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 28 Inspections and Visits To enable the accurate recording of Inspections and Visits e g The Inspection Recording Travel and Admin Time associated to the Inspection or Visit A variety of jobs can be associated to a single Inspection and Visit record Also once a job has been created and allocated to an Officer the Officer will receive the job when they log onto the system and download the jobs to their WAND tablet or in Paper Form Progress Slip Job sheet Creating a Job If the required Premises record is not displayed please refer to Searching for a Premises Record Card Finding a Premises Record Card sections The Premises Record Card should now display the Premises you are looking for In the FP Premises Record Card 10 FP premises records lel xX Help GIS FPRC WAND Propogate Name and address W O00001 Find Next Back Mount Stewart Hotel ui cm Insert Multi occ Edt e Goto the Sub Menu MOUNT STEWART HOTEL ee ee i Archive Print Search STRANRAER YO Code CH e Select Inspections and Visits Ha E ownoc Had Unseno Batch Owner Diane Hunter 01776 810291 y Documents and Images z Show Contact
84. rt foe the morihiy year lt unallocated gt a Job number has appeared ILE Al programmed werk Returns al programmed work regardiess of allocation and completion The report is utehd for monto EF ALL werk Shows al work Le programmed ard cially work ae File Number File Name gt CSAS Rises Posmay Nowegan Bka Catnoke Chaghuney Unevernty If you click away the job will change from Blue Intemahonal Social Chub Simonpa Soib D19 unallocated and inactivated to Red allocated and Rore And Gown Sadata lea soutos gt e activated amp recorded as an inspection in the Alexandra Home Day Nursery x a i i nspection amp Visits option Manchester House gt jARemative Futures Dladunnd i lensnn Printing Slips or Job Sheets To enable the Printing of Progress Slips or Job Sheets which can then be distributed to Inspecting Officers whom can complete the printed form when inspecting a Premises Select and highlight the record requiring the production of a job sheet e Click the Print job sheet button Print job sheet If the job has not been allocated a dialog box will appear A Jobs must be allocated before they can be printed file number C4 00465 as shown The Print preferences window will display Print preferences Report destinations Client SOPHT diane me lwakp Microsoft Office Document Image Writer a OK Client SOPHT diane mc lwoakp Microsoft XPS
85. s Fire Safety F51 F59 A OAM Annual Returns s Select a date between the first of the month to the present day x Esport to Excel Analyse Hi M Surface T Detailed Reports Export to Excel j p Export to Excel ee Building Report A building Report box will appear As you can see the results for that date range has appeared in the Excel Spreadsheet SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 73 ax Microsoft Fxrel ORM 2 R rad Only CS pe ER yew pert Fgm Tous pza Window Hep Ados PDF Type amp Question for PETF DG AFL hha EEE EE T 100 me BE te tk Ba WELT A a A A E Auria 10 gt BJU SPB Px anl HE uso AB c33 r f Li ORM 5 6 FIRE SCOTLAND ACT 2005 Part 3 APPEALS AND PROSECUTION Fi Hospital a Care home HMO 9 Purpose built flats gt 4 store Hostel 000 O 10 a Houses converted to flats Other sleeping accommodation Further education Public buildin 16 Licensed premises 17 Schools ooo o 2 24 Total ooo M a r HN ORMS 3 Z ORNS 4 Z ORMS 5 ORMS 6 CRMS 7 lsi Other premises open to public Factory or warehouse Offices Baars There are Five Spreadsheet each one has its own statistics ORM 5 3 Community Fire Safety Activities ORM 5 4 Enforcement Activities ORM 5 5 Alterations Notices ORM 5 6 Appeals and Prosecutions ORM 5 7 External consultation Received SOPHTLOGIC COMMERCIAL IN CONFIDENCE Appeal to c
86. s represented by the Brown clipboard button include the following facilities Modify column layout Print report Send to MS Excel MS Excel formatting options Send to csv file Factory Settings In window formats which display more than one Brown clipboard button e g Fire Safety Queries the information included in the Printing or Exporting facilities will be the data positioned in the display directly below the button SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 65 How to modify column layout Please refer to the Brown clipboard button entitled Fire Safety Queries e Click the Brown clipboard button Fire safety queries A drop down menu will display Set column configuration for Total number of records FRDBMS memRepList linecount Amend column configuration Sort List Visible Name Deseo Sort V File number File number 1 M Address Address 0 Depending on the columns checked will depend on the columns visible in the Fire Safety Queries result window i e only the above checked columns will display as so 4 gt I Save Column Widths Restore Defaults Cancel OK How to Print a Report Please refer to the Brown clipboard button entitled Fire Safety Queries e Click the Brown clipboard button FR Fite safety queries A drop down menu will display e Select the second option Print report The system will automati
87. sNewRoman 12 B Z U E Type out the outline of your letter leaving Name of Premises blanks were you want the Fields to be Appointment ID No entered Occupiers Contact Details Name Address Post code Tel Once you have typed out your letter Visiting Details Station Name Station Code Do not close this window to minimise it Instructor Date Time e Click onto the l in the top right hand corner Premises Risk Level PAB CAD ee 0 geg ZG 5g 3e eee Page 1 Sec 1 1 1 At Ln Col REC TRK EXT OVR English U K 8 r To Enter the Fields Go back to the Template Register window e Click onto the PharoS button in the Start toolbar at the button of your screen 8 DIANE MCGOVERN Sop The Word screen will disappear to the Start Toolbar at the bottom of your screen A start B S O inbox microsoft Outlook x DIANE MCGOVERN Sop Wl Di s lets Create a Lett SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 47 Template Register Help As you can see the link to your Template has been Status Open entered in the Original Path box Document group FP Job Management Letters Document file name D s Let s Creat a Letter dat Original path CAAPROGRAM FILESSPHAROS10TEST Users Control PRODUCTS S27 60 docs Di s The Name of the Template you are creating has ge oes Vederaal been entered into the Document File Name and Teer eon Te Name box Document a
88. ses Record Card and maybe a different FSEC VO code From the Gazetteer or the FP PRC find the Premises Find the Premises that you want to set as a Multi Occ 10 FP premises records Pile x Help GIS FPRC WAND Propogate Name and address File no B62700001 Find Di s Restaurant T BG Station ee To enter the businesses flats within this 123 Great King Street aj sel L Insert Multi occ i Edit Loreburn L Archive Print Seach i VO Code CR Archive Print Search b ui d in g Sec use x Old HOC Hold Unuse no Batch Owner Diane Mcgovern 01473 522225 Q Job management Ena Contact John Pollard 01473 789654 Licenses Click the Multi Occ b tt n Post code DG11BA Base date Registered addresses Add District Wigtownshire Frequency FP Officer Last re insp Risk profile Notes Follow up Section 63 Prohibition Notices Section 64 Enforcement Notice DM Link FU date i i Section 65 Alteration Notices Section 66 Appeals amp Disputes Mult acc Site contacts Site Ref AFP_000409 Unspecified certification status Returned to File M Inc arch Do not search for these buildings within the Gazetteer they wont be there only the main premise will be in the Gazetteer The FP Premises Records window will display and replicate data previously entered on the Main Premises Record with the exception of the
89. ssign HO 000017 HQ 00013 Should be allocated Unused Number 13 HGQ 00001 Tesco Petrol Station HG CEC1 test HG 00031 Test H 00015 Test Duplication 1 HQ 00014 Test Duplication 2 HQ 00016 Test Manual Number Allocation HG 00026 Test registered Address HO 00027 Testing Archive HO CEC testing cec HQ 00005 Testing Jobsheet letters HQ 00032 THE OCCUPIER HQ 00012 THE OCCUPIER HG 00011 the occupier HG 00018 The Occupier HG 00023 THE OLD CURIOSITY SHOP HG 00024 VAKERIE EQ total number of records 37 Allocate HO 00009 80 Hening Avenue Ravenswood Ipswich Ipswich House ood 01 Ipswich Britannia Road Ipswich 1 IPS 1 IPS Some Street Ipswich Britannia Road Ipswich 80 Hening Avenue Ravenswood Ipswich PARK ROAD COLC 80 Hening Avenue Ravenswood Ipswich RAILWAY STREET g 80 Hening Avenue Ravenswood Ipswich RAILWAY STREET amp Tavern Street Ipswich Suffolk 150 Woodbridge Road Ipswich HFRA Assessments 6 Fore Street Ipswich Suffolk 11 Fore Street Ipswich Suffolk Woodbridge Road Ipswich Suffolk Premises Address 80 Hening Avenue Ravenswood Ipswich Address Line 1 Addre Should assign HO 000017 Should be allocated Unused Number 13 Hadleigh Road Ipswich Suffolk test 80 Hening Avenue Ravenswood Ipswich Test Duplication 1 Test Duplication 2 Test Manual Number Allocation 80 Hening Avenue Ravenswood Ipswich 12 Ipswich dskjfn sdfns dk Premise Address 80 Hening Avenue Ravenswood Ipswich Foxgrove Lane Felixs 11
90. st code Geo ref District council Frequency of inspection Select columns Inspection anniversary Date last inspection done Fp officer gt Follow un details zi SOPHTLOGIC COMMERCIAL IN CONFIDENCE 0 x Add ad To create the report you first have to select the information that you lee Remove wish to return in report columns Group by E from the left window into the right window Random Selection No of Records 0 Test query EA This is done by selecting and double a Run query s Add 4 clicking the sub menu options on left or highlighting and clicking the Select button i e File Number Select gt PAGE 60 Select Vale Of Filenumber Labe Fie number 0 Ok this window Justification fet width 2 This will open up the Select Value Attributes window where it allows you to change the character length which determines the width of column in report then e Click onto the OK button OF Cancel 10 Fire safety queries Untitled Available fields Add 4H ee aye The selected field will now show in right Semi Detached Alias File number Align left Modify unglow Not groupped by column Width 22 i i A ERE _feoe amp window selected columns window Z Terrace Alias Attendees Align left Group by HMO Not groupped by column Width 16 gt Flat
91. st re nsp jae ail j Inspections and visits Site Ref Job management Licenses Registered addresses Unspecified certification status MV Ine arch A dialog box will appear letting you know that this is the first rec A This is the first record where File name Contains DI e Click onto the OK button e Click onto the Next button Next You will be able to scroll through all Premises beginning with the letter Di and use the Back button to Next Back If the Premises you are looking for is NOT in the Premises Record Card you will need to go the Property scroll back Directory SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 9 To Create a New Premises When entering Premises into the Premises Record Card you need to use the Property Directory window Property Directory For some FRS s the collection of addresses will be populated via a third party Gazetteer Within this window you will select a Gazetteer Address Record and associate it against a Premises Record Card which you will create via the Register button in addition to adding a SLN FSEC VO code Station etc Fire Safety Window e Click onto Fire Safety FP Premises Records FP File Number Register File Tracker e Scroll down and Click onto Property Directory ab Went 21h Petroleum work Manager Letter Manager Property Directory The Property Directory window will appear Current FP Posting Batch
92. standing programmed work even if it has been allocated This report can be used to monitor programmed work please note a date range must be defined Shows all programmed work that has not yet been allocated All programmed work which has not been created and thus remains unallocated Returns all programmed work regardless of allocation and completion All real work i e those jobs created via the Inspections and visits facility which are complete All programmed work which has not been allocated All programmed work which has been allocated but is incomplete Shows all work i e programmed and daily work This report is suitable for reviewing individual or station workloads please note a date range must be defined All real work i e those jobs created via the Inspections and visits facility which are complete All programmed and un programmed work not yet allocated All allocated incomplete programmed and un programmed work To enable all work e g Daily and Programmed to be allocated to a Person Post or Location The system acknowledges work as virtual until such time that it is allocated Until work has been allocated inspection details will not be included in the Inspection history A Slip or Job sheet can not be printed until work has been allocated The system will display all work corresponding to the search criteria entered and the report selected i e Outstanding re
93. t w E pa o D My Documents File name Di s lets Create a Letter My Network Places Save as type Document Template Cancel e Click onto Save button 2 aE a Ei 2 S T Help Shatus Open Template otherwise you will not be able to find the Document group FF Job Management Letters letter Document file name Di s Let s Creat a Letter dot Original path C PROGRAM FILESSPHAROSIOTES TSUsers ControKPRODUCT S2r6b0 docssD s Let s Creat a Lether dot Make sure the Save As Type says Document Go back to the Template Register window Document extension dot Document application As you can see your letter has now been entered Name Dis Let s Creat a Letter Default printer i into the Template Register aid Please select printe E Default process options f View Prin Save Save and Close Motes e Click onto the OK button Template Import Template Notice the Word and Template Register window has now disappeared and returned to the Template Configuration window SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 49 In the Template Configuration Window M Tenglale Configuration telal ines 19 e Click onto the Fire Safety Jobs Letter folder FJALI Mo Aches Coors FSAL 7 Aecet Form Enforcemert Mob FEAL TO Prohibition Mistier wika FAL TOs Protabehon 4 llahaeval bo En FALTI Alerstoni Hotte FEAL I Wihan n dliamiong Moti FE
94. t either the time the inspection started or was finished as indicated by the associated service history records Allocating Work to Locations Allocating work to locations would usually only be used for the batch allocation of OPS work or is an efficient and effective method of distributing work to Fire Safety Area Divisions The system will link to a person or post by locating the first highest ranking officer at the location i e station to which the work has been allocated e Click the Allocate button Allocate The Allocate To window will display Allocate to NERA The system defaults to the Allocate to S ode P ri 4 4 a ct e Enter details of the Post Person Watch or Division Location or enter an letter Watch Post ee T Book files out to Cancel OK e Press the Tab key NOTE If more than one record corresponds to the criteria entered details of the first record will update associated fields as shown on the next page SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 41 To view other records corresponding to the criteria entered Allocate to e Click onto the arrow Allocate to Derby Station X A drop down list of alternative records will display Dublin Fra Briasde He Donnybrook Station Dolphins Barn Select and highlight as required Allocate to E Allocate to coe olaaR U Here is an example of the Location tha
95. t has been chosen Location Di 007 Division w IPS I Book files out to Di S Testing Location Allocate to __ Cancel DiS Posts Testing Mo ed Os Code DPT Location 03 Division E Here is an example of the Post that has been chosen ade a Post DPT IT Book tles out to DiS Posts Testing ES Cancel OK Allocate to E a De J D r Code 951 753 Location DILT nd Here is an example of the Person that has been chosen Division E IPS Watch GREEN Post FF I Book files out to Depp J D re ok The system will update the Code Location Division Watch and Post details Click into the Book Files Out To option IW Book files out to Depo J Oi concet_ 0K The Book Files Out to check box should be checked if a record is to update File Tracker enabling an accurate representation of file locations to be maintained e Click onto the OK button SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 42 Q amp I Find DateOue equaltn 01 06 2007 As you can see the job that is highlighted has now Shows al outstanding daly mot Le all nonprog amened work that is Cormadered to be outstanding Z Shows al daly wok compiele of cudslarcieg Le Al noerprogammed work You shouid specdy sea got a Person Depp JD allocated to it Where it said TE Unatocatnd progamma werk Shows al programed wark that hat not yet been alocatedl Use his repo
96. the FP Premises Record Cards PRC as Number of Floors Prohibition Notices shown e Use the Scroll bar arrows to move up and down the list e Click onto the heading e Click onto Show button Attribute Groups within the Sub Menu Within the Sub Menu box you may see headings with three different colours Black Blue and Green The reason for this is that some of the Sub menus are Attribute Groups Black Attribute Options that are hard coded by Sophtlogic here you can add information e g Appeals Contraventions Document amp Images Enforcement Notices Inspection Calendar Inspection amp Visits Job Management Licenses Prohibition Transactions Prosecutions Risk Profile Site Contact Green Attribute Attributes gives you the ability to view Inspection Results Information Inspection Stats Only Fire Safety Audit Home Fire Safety Checks Information from the Inspections Types will appear in the Green Attribute You can not add any data from the sub menu option you must go to Inspections and Visits gt Click onto Inspections gt Select the Inspection gt Click onto Reports The Inspection form will appear to where you can enter the Inspection details onto the form The Inspection information that was entered onto the form will appear in the Premises Record Card sub menu in green under the Attribute name you created For the Inspection Form Audit form to be active you will need t
97. the Job summary window at the bottom of the page Job summary _Jobno Created DueDate Vist Alocatedto Job Adm Tra Aud 009 Macl 0 0 oO 0 0000053709 27 03 2009 27 03 2 acleod RA e Click onto the OK button R SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 32 A dialog box may appear asking you the owner of the inspection has changed bd The owner of the inspection has changed do you wish to book out the file to 7 Macleod RA e Click onto the yes button Inspection Not Been Allocated Inspections and visits Help File D weoooo Bint Results Cancel aa Started l Finish date Inspection type If the Allocated To box is empty within the Inspections sws 3 C O2Fulrsvection No 03 Re Inspection C 04 Follow up inspection ee ess 05 Miscellaneous Inspection Coding F E ni C 07 Plans Inspection Personnel type Hours 0 00 13 Other Consultations a FP specialist staff member Attendees 0 00 14 Community Safety Activity Operational staff member Travel 0 00 4 gt oe Results Inspection notes Additional information F I Agency Inspection and Visits window this means the job when it was created was not Allocated to an Officer If this is the case Can also be Allocated to a Post Watch Location Delete results When you click OK in the Job window Job summary You may get a dialog box saying A This Job has n
98. to e Click onto the Edit button Certification progress Contraventions Documents and Images File tracker Fire Safety Audit and IAMF Date Inspection calender Inspections and visits Job management Licenses T Ine arch Show how Add Notes As you can see the box that had OCC will now has 0001 entered instead and a Site Ref number has appeared Each Multi Occ you add to B6 00001 the 0001 will change to 0002 0003 and so on PAGE 27 Editing Main and Multiple Occupancy Premises Records If you need to modify a Premise like change the Station Name SLN FSEC code VO codes enter a Risk Rating you can do this by using the Edit button e Click the Edit button Edit The FP Premises records window will display FP premises records Help Please enter the relevant premises details The system will highlight previously entered text Station Newton Stewart J File numbering options Main premises of Occupant D Mang Modify data as required File no BE iy 00001 i J ooo Auto pheck fae Dis Rock N Blues Shop e Repeat this procedure for all fields requiring Address 123 Great King Street Be i Loreburn modification Post code DG17 1BA Site Ref AFP _o00405 District Wigtownshire SLM N FSEE N Wo A AAEE a Secondayuse J NOTE It would not be advisable to Risk modify the File Numbering Option cu
99. to t h e J O b C FP specialist staff member Sagas S oo ee enn saree Operational staff member Travel 0 00 mi gt Admin Results Follow up Inspection notes e Click onto the Job Sheet Template button Delete results Start new job Update job dob sheet template Remove job Print job sheet Set owner Job sheet template Job summary Allocated to FSO Admin Tra 0 0000295 07 3007 2007 0308 2007 Mcgovern D 0 0g Print Letters box will open Print letters i e Click onto your Template Letter Di s lets Create a Letter 1 v 7 View oe 3 Se e Click into the Process box Dis Testing Letter Z Li A View Job Sheet Inspection Typ FUL 1 E Y View g Fire Safety Inspection Job Sheet 1 View e ClickOK eea ff The rest of this process is the same as above SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 57 Fire Safety Reporting Creating Queries via Fire Safety Queries Prior to using the User Defined Reporting facility queries must have been constructed and saved via Fire Safety Reporting or a Query Buster It is these saved queries to which the report attributes are joined enabling a report to be formulated using multiple saved queries the results of which can be Added Subtracted Divided or Multiplied Fire Safety Window FP Premises Records FP File Number Register
100. uals To palako k For my search have entered a criteria for Post Town Flex Field 1 begins with Stranraer 10 Property Directory of x Help Format Access Records oS he e Click onto the Green Tick Saved queties O i ag si We wo NN E z wf gt Remove As you can see the third party Gazetteer has returned 9007 Premises Records within the Post Town of Duplicate Stranraer have appeared within the Property Directory Gazetteer window Now you need to Find the Premises you want Micia Psi Ea Help Format Access Records to Register to the Premises Record Card 5 Es Saved queries z fm i SA Find post town begins with Stranraer Add this could take a while with so many to look Duplicate through Or you can define the Query more B Gazetteer Address Data Redi Register Premises File No House Number Naj Sub Building Name Address Line 1 2Bx 4JN D A AUTOPARTS LTD DA AUTOPARTS LTC amp View DGS 0AB CASTLE OF PARK DG8O4B THE LANDMARK TRUS CASTLE OF PARK DGI 044 CAIRNSMORE Remember DO NOT Just click eee CEMETERY LODGE DGS 044 HIGHKIRK MANSE DGI 044 LINDEN HOUSE onto the Green Tick you will be DGIMA OMEGA DGS 044 SHEUCHAN COTTAG 7 a DGI QAB 1 LINDEN telling the third party Gazetteer DGS AB 2 i P 7 DGS 0AB 4 CAIRNSMORE to load ALL Premises Records within its bane i PAR A DGI QAB 7 CARRAIG s
101. window of the Fire Safety Queries window Add 4c Select columns Value of File number Begins with N To add in another Query line If the query being run was to return all those Premises where the File Number begins with N AND the Value of Attendees Greater or Equal to 0 OR a Value of under 5 you would select the OR button instead of AND e Click onto the AND button ai Where e Select another option from Available Fields window Function Vale of Field Inspections attendees o Click on Where button Condition EMEEN E Value fo e Enter in Condition and value i e Greater or Equal to e g Cancel o Value of Attendees When you have added in as many conditions as required you are ready to run your query Select columns Value of File number Begins with N AND AND Modify dh DR Value of Attendees Greater than or equal to 0 Remove gp Kal E a HCA SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 62 e Click onto the OR button Function Value at Field community fire safety Inspections audit history unde Condition JENES aa E Value a e Enter in Condition and value i e Greater or Equal to Cancel OK e g Value of under 5 e Select another option from Available Fields window e Click on Where button When you have added in as many conditions as required you are ready to run your query
102. ypes will appear under the New 7 Letter Tab in the Letter Manager New Letters Processed Letters ie Letter Manager window below As shown Premise File Numbq Premise Station Col Premise Station Nal Premise Name Premise Address Get data Fire Safety Inspectio i i 45 Nottidge Road Di s lets Create a Le FFS 00039 FFS Framlingham fire stat Sophtlogic Ltd 57 67 Fore Street Di s Testing Letter FFS O0039 FFS Framlingham fire stat Sophtlogic Ltd 57 67 Fore Street Job Sheet Inspection FFS 00039 FFS Framlingham fire stat Sophtlogic Ltd 57 67 Fore Street FFS Fire Safety Inspectio FFS 00039 Framlingham fire stat Sophtlogic Ltd 57 67 Fore Street e Click onto the Process Letters button Process letters View Letter When you process a letter you will get a dialog box appear Process 1 Letter message pop up on the window If you select Yes the record will go into the Processed Letters tab e Click onto the Yes button Process 1 letter a J No Yeg A Print Letters window will appear with your letter Print letters Di s lets Create a Letter Dr s Testing Letter Job Sheet Inspection Type FUL Letter Temolate Test i SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 53 To Print the letter firstly you need to select a printer Printer ox i 4 d i Ma Plian a i Cl ick onto the Pri nter arrow button Rae Client SOPHT diane mc lwgkp
103. ystem and that will take absolutely PEHA spill DGI O4B 10 RHOVANIAN ages to return DGS 048 12 CRAIGARRAN DGS 0AB 13 oe 4 b SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 11 Multiple Searches As you can see on the last page have done a search for all of the premises in the Post Town of Stranraer the Gazetteer has returned 9007 properties Now I want to define the search to all the Properties that are in Portpatrick You can define your searches by using Post Codes Street Names etc 1 Property Directory total lines 9007 Help Format Access Records A 5 ha Saved queries i HE Bag eo Find post town begins with Stranraer Above the search box there is a toolbar ml Finder at Start the Search iE Add another Search Row ES Clear the whole Search line e Click onto the Insert a Row icon eS 10 Property Directory total lines 9007 Help Format Access Records As you can see another search row has appeared Saved queries JE i au Sa wh CLIT prranannnnnnnnnnnnnnnnnnnnnnnnnnN i Seeeeeeee begins mra eae E Find past town begins with 4 10 Property Directory total lines 9007 Help Records Format Access Premises File No Post Code i Organisation Name e Click onto the first drop down List B Gazetteer Addres House Number Name Sub Building Name Address Line 1 Address Line 2 e Select one of the Options

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