Overview - Newtunings.com
Contents
1. information about using Help see the Using the Spectrum CIRC CAT Help system appendix in this manual About the printed manuals and guides Spectrum CIRC CAT comes with a complete set of written directions and explanations including an installation guide a user manual and a reference manual These forms of documentation should be all you need to install and use your Spectrum CIRC CAT program to its fullest However if you find Sagebrush s documentation lacking in any way please let us know To contact Sagebrush please refer to the Comments or suggestions page at the end of this manual The Spectrum CIRC CAT Installations Guide contains detailed instructions for installing Spectrum Server Spectrum CIRC CAT and related programs The Spectrum CIRC CAT User Manual contains detailed instructions for completing tasks using realistic examples The examples are provided to give you an idea of how the program is to be used Where sample data is provided you should substitute your own data to fit your needs The Spectrum CIRC CAT Reference Manual contains descriptions of most windows and options in the Spectrum program It explains each program element and describes how it might be used Overview Using Spectrum documentation 11 SCCS5rm1200kn 12 About the examples in the documentation In the user manual and Help we provide real life data in our examples to show how to accomplish different program tasks This data includes2. Overview Welcome to Spectrum CIRC CAT sssccssoseesssesasecssevnbeonuesasceaese 2 What is Spectrum CIRC CAUT eeeseseeeseseseseeeseeeeecececeeeeeeeseseessees 5 About Spectrum Setup sesssessseeeeeeceeeceeceeeeseeeeeeceeeeeeeeeeesseessees 6 About Spectrum CIRC CAT program areas ccseseeseeeneee 8 Using Spectrum documentation cccecessseeeeeeeseeesseeeee 11 SCCS5rm1200kn Welcome to Spectrum CIRC CAT Spectrum CIRC CAT is a client server application designed to work on a variety of operating systems such as Windows 95 98 Windows NT 2000 Macintosh and Power Macintosh using a number of network protocols such as TCP IP and IPX SPX For a complete list of system requirements see the Winnebago Spectrum system requirements document that was included in your Spectrum package What s new in version 5 0 Winnebago Spectrum CIRC CAT 5 0 includes a number of new features and updates For a detailed description of a new feature see the reference topics in the manuals or Help system e Navigator toolbar A new toolbar has been added that lets you access the major parts of the program You can choose to display the toolbar buttons with or without text or you can choose not to display the toolbar at all For more information see Customizing the Spectrum CIRC CAT program window in the Overview chapter of the Spectrum CIRC CAT User Manual e HTML reports Most Spectrum CIRC CAT repor
3. am window such as the actions produced by the different menu items and which part of the program is active For example in Material Edit the status bar displays the selected index Tool tips Displays a small popup window that appears near a toolbar button to explain its purpose Overview About Spectrum CIRC CAT program areas 9 SCCS5rm1200kn 10 5 Winnebago Spectrum CIRC CAT Springfield Library Easy Entry Title bar _ _ fe Ea Warbago Recd index Masi Ven Hee O O O O Navigator toolbar LEN BRAS Aae e Tool tip Status bar Pe Spectrum CIRC CAT Reference Manual CC5rm1200kn Using Spectrum documentation To learn more about your Spectrum CIRC CAT program refer to the documentation created to support the program complete Help system Spectrum CIRC CAT Installations Guide the Spectrum CIRC CAT Reference Manual and the Spectrum CIRC CAT User Manual About the Help system Spectrum CIRC CAT comes with a complete online Help system The Help includes step by step directions that you follow as you work examples that show you how to complete a process and reference information It s designed to solve problems you encounter while working with Spectrum CIRC CAT as well as instruct you on how to finish a specific task Help also contains a glossary that contains Spectrum CIRC CAT terms library terms and technical terms Note You don t need a connection to the Internet to use Help For more
4. consists of a network server computer and several workstation computers the clients When you use a client server program the client software is placed on the workstation computer and the server program is placed on the server computer a fast computer on the network that is not used as a client for that program Your physical network is probably already set up with a network server However the Spectrum Server program is a different component and should be run on a different computer unless you re using a Novell network With Novell the Spectrum Server program can run on the network server computer About Spectrum Setup After you install Spectrum CIRC CAT you re ready to set it up Setting up the program to meet your specific needs includes designating passwords and setting other options You must set some of these options before you can add patron or material records to your system or use the circulation or catalog parts of the program You can open setups through the Setup selection on the Winnebago menu Setup Description Location Calendar In Location Setup you enter the library name and address the name of the user defined fields used by your material records and the barcode number configurations used by your library Before you circulate materials set up your calendar Your circulation records use the library hours that you set to calculate fines and determine material due dates After you set up a
5. ctrum database Three other areas of the program Setup Inventory and Maintenance are available from the Winnebago menu For more information see the Setup Inventory and Maintenance chapters in the Spectrum CIRC CAT User Manual or Reference Manual respectively Spectrum CIRC CAT Reference Manual SCC5rm1200kn About the Spectrum CIRC CAT user interface User interface also known as GUI or graphical user interface is the way a computer program communicates with the person who is using it For example a computer and a person interface through a monitor keyboard and mouse This lets you see and point to what you want using the menus windows and icons The table below describes the various visual elements found in the Spectrum CIRC CAT program Element Description Title bar Displays the title of the program Winnebago Spectrum CIRC CAT Menu bar Displays the available menus for each part of the program This is located below the title bar Navigator Provides quick one click mouse access to all the major areas of toolbar Spectrum CIRC CAT This toolbar is displayed across the top of the Spectrum CIRC CAT program window below the menu bar There is a button for Circulation Catalog Patrons Materials and Reports Other program features that are used less often are available from the Winnebago menu Status bar Displays additional information about some program areas at the bottom of the Spectrum CIRC CAT progr
6. different materials patron information and so on These examples are intended to help you get familiar with your Spectrum CIRC CAT program quickly and aid you when entering your own data The examples demonstrate the most common and recommended processes for accomplishing tasks even though there are multiple ways to complete tasks in the Spectrum CIRC CAT program What the documentation doesn t cover Sagebrush documentation assumes that you re familiar with common computer terms and processes You should know how to do the following basic procedures with your computer and its operating system e Turn your computer on and off e Save and locate documents and records e Create edit and delete files and folders e Print The Help system and user manual may explain how to accomplish a task using the most straightforward method or the method that contains the fewest steps Keep in mind that there may be multiple and slightly different ways of accomplishing the same tasks Spectrum CIRC CAT Reference Manual SCC5rm1200kn
7. fer to the program s Help system From the Winnebago menu choose Help gt Help Topics gt Using Spectrum CIRC CAT gt Setting up the program About Spectrum CIRC CAT program areas The Spectrum CIRC CAT program is made up of five major areas Circulation Catalog Patrons Materials and Reports Each of these areas of the program are available from the Navigator toolbar or the Winnebago menu Program Area Description Circulation Lets you manage circulation activities such as checking materials in and out reserving materials managing fines viewing detailed information about patrons and materials and so on Catalog Patrons Lets you and your patrons search for materials in your Spectrum database Lets you manage your patron records database by adding editing and deleting individual patron records as well as groups of patron records You can also import and export files of patron records and set up a custom index With accurate records you can keep track of your patrons and their circulation activities Materials Lets you manage your library s material collection by editing importing and exporting material records Editing your material records database includes adding changing and deleting individual records You can also batch process material records set up custom indexes and perform a global subject edit Reports Lets you generate reports and labels using information from your Spe
8. irst come first serve basis booking a material in advance works more like hotel reservations you are guaranteed the items you book in advance on the date you want them for the time period you specify For more information see Booking materials in advance in the Circulation chapter of the Spectrum CIRC CAT User Manual Reserve holdings In previous versions Spectrum CIRC CAT you could only reserve a material at the MARC record level Now in version 5 0 you can also choose to reserve a specific holding Negotiate and collect fines for materials at checkin If a material you re checking in has a fine you can negotiate or collect the fine directly from the Check In window Visual Search This catalog feature lets you link searches and bibliographies to graphical search buttons After you customize Visual Search for your library patrons can perform searches or view bibliographies simply by clicking the appropriate button They don t have to enter search terms or select Boolean operators You can also capture pictures from the Internet or any other source to create your own Visual Search buttons Note Visual Search is an add on product sold separately from Spectrum CIRC CAT programs For more information about purchasing Visual Search contact Sagebrush s Sales Department at 1 800 533 5430 or e mail them at sales sagebrushcorp com For more information see Searching with Visual Search in the Catalog chapter of the Spect
9. rum CIRC CAT User Manual Z39 50 Client With Spectrum Z39 50 Client you and your patrons can search remote library databases within the Spectrum catalog By default the server and database information for fifteen Z39 50 servers is already set up in Spectrum You can add an unlimited number of other libraries for your patrons to search For more information see Searching other libraries in the Catalog chapter of the Spectrum CIRC CAT User Manual New catalog indexes The catalog can now be indexed by additional fields including copyright date material type and series title Import Patron Images This feature lets you import multiple patron images into your patron records Using the image you can verify that the correct patron is checking out materials in circulation The Import Patron Images feature is useful for importing class pictures at the beginning of the school year Typically a photography vendor such as Herff Jones or Lifetouch can provide a map file and patron images on a diskette or CD For more information see Importing patron images in the Patrons chapter of the Spectrum CIRC CAT User Manual Overview Welcome to Spectrum CIRC CAT SCCS5rm1200kn Remove patron images in Patron Edit If you add a patron image to the wrong patron record you can remove it Quick Add The Quick Add feature provides a fast and simple way to enter new materials into your Spectrum CIRC CAT database It is designed for en
10. schedule you assign them to different patron types Catalog Before you use Catalog set up your catalog options These options should be set according to how your library conducts catalog searches Circulation Before you begin circulating materials customize your library s circulation processes Material types Before you add materials to your database set your material types to be able to categorize your materials Passwords Before you let other users use Spectrum you should password protect the areas of the program you want safeguarded Spectrum CIRC CAT Reference Manual SCC5rm1200kn Overview About Spectrum Setup SCCS5rm1200kn Setup Description Patron types Before you add any patron records you should set up your patron types to create categories of patrons which share the same circulation properties It s a good idea to set up your calendar schedule s in Calendar Setup first so that you can assign them to patron types SLIP Printer Before you use the SLIP printer to produce receipt size printouts set up your SLIP printer Note You can use the SLIP printer only if you purchased the SLIP feature for Spectrum CIRC CAT For details contact Sagebrush Corporation s Sales department at 1 800 533 5430 For more information For more information on the setups see Setting up the program in the Setup chapter of the Spectrum CIRC CAT User Manual or Reference Manual You can also re
11. tering only basic catalog information and one holding You can also easily switch from Quick Add to Material Edit to enter more detailed material information For more information see Adding records with Quick Add in the Materials chapter of the Spectrum CIRC CAT User Manual Copy paste feature in Edit MARC The Edit MARC part of the program has a new paste feature that places the data from an entire MARC record in your clipboard into the appropriate MARC tags subfields and indicators This handy feature helps you catalog your materials by capturing MARC information directly from a web site or a program such as MARConnect and pasting it into a material record Study Program Information tag 526 A new group of fields in the Easy Entry window where you can enter information about study programs such as Accelerated Reader These fields are searchable as key words in the catalog With this feature patrons can search your collection by reading program to find specific books to meet their reading program and educational requirements Subject _v subfield A subfield now available for the form subdivision in the subject tag 6xx_v This field is searchable as a key word in the catalog Editable tag 00X You can edit control tags in the Edit MARC window of Material Edit Diacritics Spectrum CIRC CAT now supports diacritical marks for the major code pages in most areas of the program You no longer need to run the Code Page Con
12. ts are now generated in your Internet browser where you can preview and print them The browser offers you many options for customizing how reports display and print It also creates one or more htm files that you can use in many ways such as publishing them on an Intranet e mailing to other library staff or administration and so on Note An Internet browser is a program installed on your computer You do not need access to the Internet to use it If a browser is not installed on your computer you can download one for free Internet Explorer is available at www microsoft com and Netscape Navigator is available at www netscape com For more information on HTML reports see About HTML reports in the Reports chapter of the Spectrum CIRC CAT Reference Manual e Short form reports A one or two line version of some of the more popular reports These reports let you reduce the overall size of the report by eliminating some of the detailed record information This can help save paper The short form report option is available for the following reports Materials Materials Checked Out Patrons Overdues Fines and Reserves The reports are available by selecting the desired report clicking Options and then selecting the Short form report option 2 Spectrum CIRC CAT Reference Manual SCC5rm1200kn Advance Booking This circulation feature lets you reserve a material for a specific period of time Rather than reserving on a f
13. version program See About diacritics in the Diacritics appendix of the Spectrum CIRC CAT Reference Manual for more information Four digit LCCN year Spectrum CIRC CAT supports the new four digit year for Library of Congress control numbers LCCNs implemented by the Library of Congress in 2000 Improved documentation The printed documentation has been split into three manuals the installations guide the user manual and the reference manual The new organization should help you find the information you re looking for quickly In addition the user manual has more detailed steps that use realistic examples to help you understand how to use the program For more information see Using Spectrum documentation later in this chapter Spectrum CIRC CAT Reference Manual SCC5rm1200kn What is Spectrum CIRC CAT Overview What is Spectrum CIRC CAT SCC5rm1200kn This documentation may refer to Spectrum CIRC CAT as one program But with your purchase of Spectrum CIRC CAT you actually get a suite of programs that form a comprehensive solution for your library s circulation and catalog needs Additional products are available through separate purchase that can further enhance your capabilities For a complete list of products that are shipped with Spectrum CIRC CAT see What is Winnebago Spectrum in the Overview chapter of the Spectrum CIRC CAT Installations Guide What is client server A network usually
Download Pdf Manuals
Related Search