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Application to compile the monitoring plan to monitor the

1. sess 27 Exporting a XML file eeeessss 24 pane D HIE a Ea O De TSO anas ab Navigation Dal x ceecesceeccetvetnetaeecenccass 15 16 17 24 F Number OD SH DODd Dcus EEUU e econ qu 34 File O ILES L0 REED 17 29 35 37 38 39 48 disc T 30 38 OP UNG UICCHSCuedededeiiiitli liii eliinsing d OPED M 38 ON DO ese a aaah aren anes aa INI xis 17 P Ql 10 FMS Form Management System 7 11 22 l asSerit IS seraano EE 28 37 O LLL 11 26 Pass OPO nensis et mdsU HU itbistduM unis edu EUR ud 20 i 15 24 PDF ile eere 16 40 42 44 47 PAI G LAC IN ohctscasensaatacsqasaasaeseaseusantenseasaasqeseeseuseaseesees 11 R SANS IIA A A ANE 17 Registration marking ee 27 Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities 53 S SEL 16 Selection window ee eee een 13 45 Special COBCOEIS epit eet vtae eoe ee ee Pre bReE PUES 12 36 Start Page so ccacestancccacecescaneccecesesacncceccaca 8 9 20 21 SHDIORT TI EEEF TEE EEEE TEENETE EE EE EEEE 15 SUIT POPREL EEEE EEEE EA 23 25 T TOOLDS o 25 45 46 U Upper VOTI cette pP REEPIUPISPIEE UERSUM UP EPI PUE 8 WSOP ACCOUN 2 232 32 22 222 2 22 2 0 20 39 2 0 3052 19
2. Export XML The generated gt monitoring plan can be exported as an XML file and saved locally at a computer at any time FMS Forms Management System Export XML Das gt Monitoringkonzept kann jederzeit als XML Datei exportiert werden um die Daten lokal zu sichern FMS Formular Management System Form The data for a monitoring plan is entered into different forms Forms are arranged in a hierarchic structure An inferior form can only be generated if the superior form already exists Fuel Fuel types are differentiated between standard alternative and biofuels A fuel can also be a mixture consisting of several fuels which can be uniquely determined Guidance Guidance for the Aviation Industry Monitoring and Reporting Annual Emissions and Tonne kilometre Data for EU Emissions Trading This guidance for the compilation of gt monitoring plans is available on the homepage of the German Emissions Trading Authority gt DEHSt ICAO International Civil Aviation Organisation ICAO unique Code specified in field 7 of the ICAO flight plan without the flight identification designator three letter code Identification gt Form which contains general data on the gt aircraft operator Identification number assigned Reference number allocated by the competent authority responsible for emissions trading The identification number will be assigned after the first submission of the monitoring plan
3. A s a E eee MONITORING Application to compile the Monitoring Plan to monitor the tonne kilometre data for aviation activities User Manual for Aircraft Operators Umwelt Bundes Amt amp p EH S t F r Mensch und Umwelt Deutsche Emissionshandelsstelle This user manual has been compiled by the German Emissions Trading Authority DEHSt at the Federal Environment Agency with the assistance of EUtech Energie amp Management GmbH for the users of the application for the electronic compilation of monitoring plans with all reasonable skill care and diligence No responsibility is taken for actuality correctness completeness or quality of the information given in this manual The German Emissions Trading Authority and EUtech Energie amp Management GmbH disclaim any liability to the users of this manual The German Emissions Trading Authority and EUtech Energie amp Management GmbH further assume no liability for the use of the content of this manual and in this regard reject any liability claims done by third parties This disclaimer is not applicable to malicious intent gross negligence and in case of losses arising out of injury to life body or health A liability of the German Emissions Trading Authority is limited to the official liability under 839 of the German Civil Code in conjunction with Article 34 of the Basic Constitutional Law This manual constitutes a technical support It does not establish a precede
4. Document s Figure 6 Schematic diagram of forms for a monitoring plan All forms have similarly structured headers The identification number is shown on the left the monitoring plan s version number is shown in the middle and the creation date and time of the monitoring plan are shown on the right Note l When you submit your monitoring plan for the first time an identification number does y not exist The relevant box remains empty Therefore an identification number is not included in the header of the form There are different types of input boxes in the forms Text boxes see Figure 7 can be filled with text Organisation operator company authority Figure 7 Text box 12 Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities In numerical boxes see Figure 8 a fixed number of pre decimal places and decimal places are predefined Entries are rounded or filled up automatically with zeros according to the predefined format The tooltip shows the given format Individual device uncertainty e o6 Figure 8 Numerical box Choice boxes see Figure 9 only allow specific predefined values D MEME VV ELI Commission s list of operators Figure 9 Choice box By clicking on the button eal next to the choice box a selection list can be opened This list is opened in a new window and shows all available values see Figure 10 A search term can be entered in the b
5. The field may contain up to 60 characters Description of measurement device What is measured with the measurement device Describe the measuring principle and the measuring procedure GD chapter 4 section 6 f The field may contain up to 250 characters Individual device uncertainty What is the level of uncertainty of a measurement device of this type GD chapter 4 section 6 f Enter the information in the format 00 00 Source of individual device uncertainty What is the basis for the figure of the device uncertainty GD chapter 4 section 6 f Is the calibration based on national or international standards If you have selected calibration data as the source of information for the figures regarding uncertainty specify whether or not the calibration is based on national or international standards GD chapter 4 section 6 f Which standards are used What standards or regulations are used as the basis of calibration GD chapter 4 section 6 f The field may contain up to 250 characters Interval of calibration At what interval is the measurement device calibrated GD chapter 4 section 6 f The field may contain up to 60 characters Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities Location and responsible departement or role of person for the information How where and b
6. Country State The field may contain up to 100 characters X Telephone organisation Telephone number of headquarters The field may contain up to 27 characters X Telephone contact person Direct dial of the contact person The field may contain up to 27 characters X Mobile phone The field may contain up to 27 characters X Fax organisation The field may contain up to 27 characters X Fax contact person The field may contain up to 127 characters X Email organisation The field may contain up to 127 characters X Email contact person The field may contain up to 100 characters X World Wide Web URL Das Feld enthalt max 100 Zeichen Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities German Emissions Trading Authority DEHSt at the Federal Environment Agency Bismarckplatz 1 14193 Berlin Internet www dehst de EN E Mail emissionstrading dehst de
7. Internet Explorer Version 7 0 Internet Explorer Version 8 0 Mozilla Firefox Version 1 5 04 Mozilla Firefox Version 1 7 13 Mozilla Firefox Version 21 Netscape Version 7 1 Depending on the used web browser and its version the displayed results can differ This does not affect the function of the application It is also feasible to use other web browsers or versions although they were not tested specifically 4 2 ADOBE READER Adobe Reader version 6 0 or higher is required to view and print out created PDF files This application was tested successfully with Adobe Reader 6 02 and 7 08 It may also be possible to use newer versions although they were not tested specifically 4 3 E MAIL CLIENT In order for notifications to be sent to the receiver of the editing rights the use of an operable e mail client is helpful The following e mail clients were tested successfully Outlook 2002 Outlook 2007 Outlook Express 6 Netscape 7 2 in combination with the Netscape web browser Thunderbird 1 5 0 4 Making use of other e mail clients may be possible as well albeit them not having been specifically tested 4 4 ZIP PROGRAMMES Zipping a file creates a compressed version of the original file To extract a compressed ZIP file the following software was tested successfully WinZip 8 0 Power Archiver 6 00 5 7 zip 4 3 2 Zip 2 3 Making use of other ZIP programmes and versions may be feasible as well a
8. The field may contain up to 250 characters Enter the ICAO airline code of the parent company three letter code pursuant to ICAO document 8585 if such a code exists Description of the ownership structure of your company Describe the ownership structure of the operating company Where appropriate specify the EU member states by which your parent company or subsidiaries are administered concerning European Emissions Trading if they carry out aviation activities Where appropriate use the option of uploading additional explanatory files to the form The field may contain up to 1000 characters Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities AIRCRAFT FLEET Chosen source of aerodrome position data Select the data source for airport location information in accordance with Annex XV Chapter 4 2 of the Monitoring Guidelines GD chapter 4 section 5 b Description of the data source If you have selected Other data based on Aeronautical Information Publications AIPs as the data source for the airport position information describe the data source MRG Annex XV section 4 2 GD chapter 4 section 5 b The field may contain up to 1000 characters Do you use an automatic calculation system for calculating distances Do you use an automatic calculation system for calculating distances or do you perform the calculation manually
9. MRG Annex XV chapter 4 3 1 GD chapter 4 section 6 e The field may contain up to 1500 characters Chosen method If you maintain a mass and balance documentation you can choose between the methods Tier 1 and Tier 2 If you do not maintain a mass and balance documentation you have to choose method Tier 1 MRG Annex XV chapter 4 3 2 GD chapter 4 section 6 a Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities 59 60 Source of mass amp balance data If you have selected Tier 2 for determining the mass of passengers and baggage specify what standard mass you use for passengers and also specify the regulations and documents from which you have taken these standard masses Also indicate if for individual routes you have had different standard masses approved by your civil aviation authority or if you determine masses on an individual basis Where appropriate provide the information for individual routes Where appropriate use the possibility of attaching files to the form MRG Annex XV chapter 4 3 2 GD chapter 4 section 6 b The field may contain up to 1500 characters AIRCRAFT TYPE Consecutive number The consecutive number is allocated automatically X ICAO aircraft type designator Use the drop down function to select the manufacturer The choice of model is then restricted to this manufa
10. 28 Identification number eeeeeeeee 9 BOC 29 Import 22 48 Aviation Operations eeeeeeeeeeeeeee 28 L B AVG Wl OG act nhac Arr 9 D ROO ORO 12 Xad dgeselecblheocnecnieresens anseres 7 46 Left MODIEBOT dbussuHNIEEEEEROEPE RET RAR RANA MAEHEEE EM S 19 C Legal Representative eese 26 echo m n A8 FONOL Aa pe Checkup BOX 15 37 automatically eLeee sees eeeeeese 21 CHOICE DON couette titia EMUNU UU III 13 POE edtatitiiistietistietututtotetutetetefotuna ad Competent authority for the AOC 30 MUNG e ka E 37 Contact MORITOTING wvsevsnvsnvceven sevens sevenveewercervous 30 M Control SVSUGITL csicsncsicoatsisrideiceaaaeacaaGntacneens 35 Cookie ooo 44 Malssen aun atmaunesnetcaunesusuaueaoeseacusesa 28 CC Fe NT IEA 9 43 Mandatory box sene 15 26 Wika E i PTT 33 D MODIEORBS T a a 37 EAE r 9 10 21 46 CIBC oac N 16 Data entry ccc 26 wp C 16 Data management 34 ay eee 9 21 Directory Tree cct 14 15 CCIGEIO erea US 43 48 Dropdown DOK educere 14 a onini AAE save locally ocateipmm m EREREENEREEEHR ERAN 16 39 E ld 9 10 AT ATYSLOT NEN s 16 Editing Rights 9 40 41 45 47 E rnall Cheni oranana ros odo occa noel 44 N EU unique identifier
11. Option boxes which are initially blank cannot be reset blank after they were selected once Switching from one option to one of the others is possible though Additionally there are so called drop down menus on the form Aircraft type A mouse click on the arrow right next to the box opens the menu The right entry can be chosen by scrolling through the menu see Figure 12 Aircraft manufacturer Figure 12 Drop down menu Directory Tree The directory tree is located on the upper left side of the active form All forms contained by the active monitoring plan are listed there The directory tree serves as a navigation tool By a mouse click on one of the form names brief description the related form is opened Figure 13 shows the directory tree of an exemplary monitoring plan m add Contact Monitoring Identification Aircraft Operatar egal Representative Contact Monitoring 1 Certificate Authority German Representation Aircraft Fleet Aircraft Type Aircraft Type A320 Aircraft Type A306 Aircraft Type B732 Aircraft Type DCB Aircraft Type DHS8C r Aircraft Type BE r44 Ailrcratt Type A388 0 Data Mananement Figure 13 Directory tree including the submenu to the form 14 Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities Forms of a similar type are pooled to a group in the directory tree as illustrated for the forms Aircraf
12. When you select the symbol a in the submenu above the directory tree you are asked whether you really wish to delete the form If you confirm with yes the form is irrevocably deleted Attention When you select the symbol x in the navigation bar above the form the entire monitoring plan is deleted Note If the deleted form has subforms then these are also deleted e g the subform Measurement device is also deleted when the superordinated form Measurements Uncertainty is deleted 3 5 NOTES ON DATA ENTRY There are several functions that assist you with the data entry when editing a monitoring plan The different types of boxes for data entry are described in chapter 2 1 4 The data entry boxes are presented in two different shades of grey The dark grey boxes can be edited while the light grey boxes are filled in automatically with data from other forms and therewith data cannot be entered directly The application provides so called Tooltips for the dark grey boxes 3 5 1 Data Entry in a Newly Created Monitoring Plan After you have selected the menu item Create Monitoring Plan a new empty monitoring plan is generated When a new plan is created the first page of the form Identification is displayed 55 13 55 55 automatically The forms Identification Aircraft Operator Legal Representative Contact Monitoring 1 Aircraft Fleet Aircraft Type Data management as
13. e g to Monitoring Guidelines MRG or to the Guidance GD ADDRESS OF AIRCRAFT OPERATOR Organisation operator company ZYX Air AG authority Name of the organization of the aircraft operator At this point private aircraft operators should again enter their first name and last name The name is 5 transferred to the form Identification The field may contain up to 250 characters Figure 22 The tooltip is displayed by placing the mouse pointer over the box In addition all mandatory boxes that have not been filled in or are inaccurate are listed in the check up box under the directory tree see also chapter 2 1 4 The mandatory boxes of the opened form are always listed in the top position The mandatory data entry comprises at least all initially available forms A list of these forms can be found in Table 6 chapter 3 4 1 column Initially available The different kind of forms are described in chapter 3 7 3 OVERVIEW OF THE FORMS In the following chapters the different forms required for a monitoring plan are described and advices for data entry are given The order of chapters represents the recommended workflow 3 11 Identification of the aircraft operator In this form you are asked to provide information regarding your company your aviation activities as well as licences Please note that this form covers six pages After you have created a new monitoring plan or imported an existing monitorin
14. g whether you are using an intern system or an extern application Additionally please illustrate the applied calculation algorithm The payload consists of the total mass of freight and mail as well as passengers and luggage Please indicate on page 2 if you are maintaining a mass and balance documentation in accordance with EU and other international regulations As long as any selection has not been made it is impossible to insert further data If you are engaged to maintain a mass and balance documentation and have answered yes please choose the relevant indicated item from Chosen method by clicking the symbol C at the right side of the field The item Value for the mass of freight and mail contained in the mass amp balance documentation displays Choose this item A further annotation is not required Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities 31 32 If you do not engaged to maintain a mass and balance documentation and have answered no please choose Value for the mass of freight and mail contained in the mass amp balance documentation or Alternative method from the select list which you can reach by the symbol at the right side of the field Chosen method By using an alternative method it is essential to explain the method to determine the value for the mass of freight and mail detailed Please explain the chosen method which determining
15. 7 8 Special Concerns The form Special concerns is generated by the application Please describe in this form i e how the aircrafts and flights are monitored by your company On the first page of the form Special concerns please describe how own and leased aircrafts and the correspondent technical equipments are monitored by your company This includes the responsibilities data processing or recall of this information as well as potential risks when monitoring this data including the mitigation Please further describe how you secure the completeness of the monitored aircrafts Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities Please describe on the second page how the airdrome pairs and single flights are monitored You can describe where and how the data is proceeded which responsibilities exist and how the mE security of the completeness of proceeded flights is assured Please further list potential risks and their mitigation Please describe on the third page how you distinguish between EU ETS flights and non EU ETS flights Please describe how you secure that the EU ETS flights are not double counted Please describe on page 4 how you secure that the basic data for airport position information and great circle distance are up to date and how they are updated Please describe responsibilities time intervals and the used data transfer systems Indicate potential risks and their miti
16. 70 Special CONCCTMS oxvsacssccccoccsacsscovscsesucsscouecuesncsscoveeessncsscevecusdnsss coueouswness ceuecuswnssucevecuewnesuceuecesansesces 36 Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities 3 8 Preparing the Generation of a ZIP File ooo eee ceeeeseesseseessesseeeeeceeceeceeceeceeceeceeceeceeceeseeeeaeeaas 37 3 8 1 Checking the Monitoring Plan cccccscseceeceeceeceeceeceeceecseceecescesceecescesscsacsascssssssssseees 37 38 2 Attaching OF DOCUMENTS iere ipai pa Ep PIS erennere ra rn nS RE EYE EYEER A EEE EYE PAS PUEROS SEE PEE PES PER PEREUT 37 S EXDOEFUEBd ds XMETIIG pp EORR ORDOROO OU FOTOKOKOKOFORFOFOPOFO E DEOR EO DRE 39 3 8 4 Sending the XML file cccssssscsssseeeeeeeceeceeceeceeceeceeceeceecseceeceeceaceecescesacsgasagsssssssssesees 40 3 8 9 Converting Into a PDE f16 ooo ees sea ee eaa ra e ea eet Eth Y ER Fa PUR PH REYRR TEE UE EUR E Up Ep ER YR YR PSP PU EE UE TEE N aU 40 3 8 6 Transfer of editing ELITS eooesssassusundau eque o oso RR UHR UR VER TER CERUEEUR FRE EROURAPRAR FERRE ORE RENE IARE CES Ron oH NS UNME 40 SR MCMC ACG MA uir 42 DUIODEIGHEBHGT d MODICORIBG PET ausa A ATTA ATO ETHMPREUITHTUTOS OT A TITIMTIT UAE 43 d SUSEEITIETOCIUrelll el Suo eseesaepaba pedet EEEREN nese DIS ER EUNDUM sees nes DR RUND NUR CEU DIT POTETE UE 43 4 1 Operating System and Web BrOwsSe cccccsccsscesceeceeceeceeceeceeceeceeceeceeceeceecesc
17. Above the directory tree you can see a submenu that displays the subforms that you can assign to the form Identification see Figure 20 Adding forms Superior form ldentification is open using the submenu Node in directory tree is displayed bold add Contact Monitoring 2 add German Representation hd O Identification Umwelt Aircraft Operator Bundes Legal Representative Ae Contact Monitoring 1 Amt p EH st F r Mensch urd Unevest Deutsche zmissibnshandeisstells Certificate Authority e Feet MONITORING PLAN TONNE KILOMETRE DATA Aircraft Type Aircraft Type A320 Identification of the Aircraft Operator Aircraft Type A306 Aircraft Type B732 Name ofthe aircraft operator ZYX Air AG d Aircraft Type DCB Figure 20 Submenu for adding further forms and the directory tree In the submenu above the directory tree you can select the desired function e g add Contact Monitoring by using the left mouse button The corresponding form is generated and loaded Table 6 provides an overview of the form structure and the properties of the separate forms The forms are described in chapter 3 7 Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities 23 24 Table 6 Overview of the form structure and the form properties Short description Possible e Can be Option for Conditions for Form Initially Can be of the form
18. Check if the data is correct In Figure 37 the user Operator currently holds the edit rights Umwelt Bundes Amt i p EH st Fir Hensch urd Umeei Deutsche zmiesi rehandelssEelle TRANSFER OF EDIT RIGHTS Initialize with creator Initialze with sender Alias Alias A First name Sur name E mail address Currently the edit right is assignedto Alias Operator First name Op Sur name erator i operaton operator com E rnail adress perator op Figure 37 Transfer of editing rights Alternatively you have two options Initialize with creator or Initialize with sender You can select these options by clicking on the correspondent buttons above the entry boxes The entry boxes are filled in automatically with the data of the user who has generated the monitoring plan or with the data of the user who edited the monitoring plan before Please click on the symbol when the data is correct After a successful transfer of the editing rights this symbol will disappear and the data of the current editor is shown in the form Attention Please be aware of uppercase and lowercase letters by entering the alias Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities 41 42 Note Your alias is confidential There is no list where you can see the alias of other users Therefore you can transfer the editing rights only to persons whose alias you know The exchange
19. See also EU unique identifier Import XML For the import of data in XML format you have the option to import either a gt monitoring plan created with gt FMS or a gt XML file generated using other application as long as it corresponds to the interface definitions The interface definitions are available online on www dehst de Language selection The application provides the possibility to prepare monitoring plans in German and in English Initially the aaplication automatically adopts to the web browsers language settings The language selection can be switched between German and English using the symbols located at the right bottom of the screen as well as on the left side menu Left menu The menu items of the left menu include different functions such as the creation selection or gt import of a monitoring plan as well as the gt logoff Legal representative Contact address for the official correspondence in connection with the EU Emissions Trading Scheme The legal representative should also be authorised to operate the electronic data exchange in the virtual mail office VPS Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities List of aircraft European Commission s list of aircraft operators operators Logoff Closing the gt session after the data entry Logon Authentification necessary before starting the application T
20. TONNE KILOMETRE DATA Aircraft Operator Identification Number EU Identification of the Aircraft Operator Aktenzeichen Name ofthe aircraft operator Name Luftfahrzeugbetreiber AHRENKIEL CONSULTING AHSEL HAVA AIR ALLIANCE GMBH AIR ASTANA AIR BERLIN PLC amp CO Gemanrepresentation AIR CHINA CARGO LTD AIR MOLDOVA AIR NATIONAL CORP i if ame ofthe aircraft operator onthe m EU Commission s list of operators EJ AIR NAMIBIA 4 Internet 100 4 EU unique identifier Selection of Aircraft Opens the list Operator Name Aircraft operator Figure 23 Selection of aircraft operator name After the selection of your company s name the EU unique identifier that was attributed to your company by the European Commission is filled in automatically by the application If no EU unique identifier exists so far the box remains blank In case the name of your company is not included in the list and you have selected Not on the list None will appear in the box EU unique identifier Furthermore please specify whether an ICAO unique designator exists for your company You can fill in the ICAO unique designator only if you select yes The ICAO unique designator is specified in box 7 of the flight plan without the flight number If a unique ICAO designator is not available enter the registration marking tail numbers of all the aircrafts you operate at the time of preparing the monito
21. To import a monitoring plan created by FMS or by some other application to monitor the tonne kilometre data please proceed exactly as described in the section Import of a monitoring plan for the monitoring of annual CO2 emissions By importing a monitoring plan for the monitoring of the tonne kilometre data all available data is imported You also have the option to import XML files via the XML import that were generated using some other application You will find the interface definitions at www umweltbundesamt de emissionshandel Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities Note To identify which monitoring plan is currently being edited it is recommended to always assign a unique version number which you enter on the first page of the form Identification This page is always the first to appear when a monitoring plan is loaded The version number is displayed in the header of each form as well as in the data browser 3 4 WORKING WITH A MONITORING PLAN 3 4 1 Creating and Editing Forms The forms are arranged hierarchically Some forms have subforms assigned to them The assignment of the forms is predefined Subforms can be created only when the corresponding main form exists and is opened You can find the schematic structure of a monitoring plan in chapter 2 1 4 If you for example want to create a new form Fuel types you need to open the form Identification
22. When using this feature make sure that the username and password are not stored in the initial user registration This may cause some problems If you decide to use the password manager anyway store the username and password when logon to the application 4 5 5 Firewalls A firewall is a part of a computer system that blocks unauthorised external access to a computer network For the protection of individual computers personal firewalls may be used Please make sure that your personal firewall grants access to the application In case of any problems please contact your system administrator Note The data between your web browser and the central FMS Server will be sent via a secure connection Port 443 and the HTTPS protocol are used for this purpose Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities 45 5 TROUBLE SHOOTING This chapter briefly describes possible problems that might occur as well as the corresponding problem solving 5 1 STARTING THE SOFTWARE The software cannot be Check if your browser and the browser settings are adapted to the started use of the application see chapter 4 Check if you have uninterrupted internet access 5 2 LANGUAGE SELECTION The selection of a language is You define the language when you create a monitoring plan An ex not possible post change of the previously selected language is not possible 5 3 LOGON The
23. as well as limitations and obligations In case you hold more than one AOC please list the further AOCs in this box Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities MONITORING PLAN ANNUAL EMISSIONS About your Air Operating Certificate Do you have an Air Operating Clyes Certificate AO C C C no l M Selection yes allows editing of the boxes Identification Code ofthe AOC Date of issue Compete nt authority for the AO C a Opens the address form Informaton about the certificate orlicence Figure 25 Information about the AOC You can only enter the information regarding the Operating License which allows you the transportation of passengers cargo and or mail if you selected yes for the question Do you have an Operating Licence If you have generated a new monitoring plan no selection has been made and you cannot enter information If you have an Operating License please select the type of your Operating License from a list that you open by a mouse click on the symbol the symbol is only shown if you have previously selected yes Please further enter the identification number the issue date as well as the competent authority for the AOC name of the authority and the country where the authority is located are sufficient In case the Operating License contains restrictions and or obligations you can enter and explain them in the box I
24. assigned to as long as they carry out aviation operations You have the possibility to attach an organisation chart or similar documents to the form see chapter 3 8 2 for the attachment procedure Page 6 of the form Identification gives an overview of all documents you have attached to the correspondent forms The attachments are numbered according to the chronological order Additionally you find the name of the form a sequential number according to the number of attachments to the correspondent form as well as the file name see Figure 26 Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities 29 MONITORING PLAN TONNE KILOMETRE DATA ist of attachments 1 Monitoring plan tonne kilometre data 1 AturOperatingCertificate pdf 2 Monitoring plan tonne kilometre data 2 AviationOperations docx 3 Data management and control system 1 DataFlowChart doc consecutive number of consecutive number of attached documents in attached documents in the monitoring plan the form Form filename Figure 26 Overview of attachments on page 6 of the form Identification Note There is no possibility to download to open or to delete attachments from page 6 of the form Identification This page gives an overview of attachments to the different forms To edit attachments please open the according form see chapter 3 8 2 for attaching and deleting a document 3 7 2 Completion of Add
25. authority issued the operating licence GD chapter 4 section 2 j No further contact details are necessary The field may contain up to 120 characters Information about the licence To what extent does the operating authorisation permit you to carry out aviation activities Are there any temporal regional or other restrictions Have any obligations been imposed GD chapter 4 section 2 j The field may contain up to 500 characters Firsthame Surname Who is authorised to provide information regarding details of the monitoring plan and the implementation thereof Specify at least one contact GD chapter 4 section 3 a In order to enter the address of the contact use the adjacent button to go to the separate address form Name of the parent company If you are a subsidiary in a group of companies enter the name of the parent company if it also carries out aviation activities The field may contain up to 250 characters ICAO unique designator of the parent company Enter the ICAO airline code of the parent company three letter code pursuant to ICAO document 8585 if such a code exists Name of the subsidiary company ICAO unique designator of the subsidiary company If your company heads a group specify the names of the subsidiaries which also carry out aviation activities If there are several subsidiaries add further segments by means of the symbol on the left hand side
26. can print the monitoring plan as a PDF file anytime Please click in the open monitoring plan on the symbol in the navigation bar Afterwards you can save and or print the generated PDF file The default predefined file name is reference MP TKM 2014 version number pdf In case no reference number exists for your company yet the file name contains xxxxx You can adjust the file name as you like Note In the printed monitoring plan the page breaks and special characters can vary compared to the visualization on the screen In the generated PDF file only the names of attachments are listed The attachments themselves are not included in the PDF file You can use the Bookmarks function for a facilitated navigation within the PDF file This function allows you to jump directly to the desired page see Figure 36 eb amp o9 6 6 le Lesezeichen x crtionen KJ Directory ETZ ddress of aircraft operator FE Address of legal representative amp Address of contact monitoring gie MONITORINGPLAN TONNE KILOMETRE DATA authority ESS ECCE B ideis Identification of the Aircraft Operator A320 Kj Aircraft type Name of the aircraft operator ZYX Air AG F Aircraft type 6732 E Aircraft type DC6 El Aireraf tuna Figure 36 Bookmark in the PDF file 3 8 6 Transfer of editing rights Whenever you generate or import a monitoring plan you receive the exclusive editing rights i e this monitoring plan can onl
27. file name carefully the application will not check or generate an error message These files are attached to the form Attach file Attach Figure 33 page Attach or detach files Please click on the Search button if you would like to attach a further document A data browser dialog will open You can also enter the file path of the correspondent document in the entry box directly The document will be attached by clicking on the button Attach Thus you can attach e g your AOC to your monitoring plan if applicable After attaching a document the document name and the document size are shown in the synoptical table see Figure 33 The size of single documents shall not exceed more than 10 MB You can attach 20 documents at maximum If you want to attach more than 20 documents you have to merge them into one ZIP file and attach this ZIP file as a single file The total size of the attachment to the monitoring plan shall not exceed more than 45 MB This limit is set up by theVirtual Post Office VPS Please check the size of the attachment yourself as there is no automatic checking system The existent attachments can be deleted by clicking on the button Delete Depending on the browser the attachment will be downloaded and or opened by a mouse click on the document name If you like you can save the opened attachment locally on your computer Selecting the button Close you will be linked back to the for
28. is not contained to the list of aircraft manufacturer model please use the option to attach a list of these aircraft types on the form Attention Please only add new forms for additional aircraft types that fall under the EU ETS Entering the number of aircrafts in operation please distinguish between own and leased aircrafts After each entry into the box Number of aircraft the total number of aircrafts of this aircraft type is calculated 3 7 5 Data management and Control System Please describe in the form Data management the handling and the controlling of the data required for the determination of the tonne kilometre data of the whole aircraft fleet in particular the amount the distance and payload This form is generated by the application Please specify on the first page of the form whether the existing data management system fulfils the requirements of the EU ETS and whether it is a part of a quality or environmental management system If you have selected yes please enter the name of the correspondent certified quality or environmental management system Please specify in this case how the monitoring of tonne kiolometre data is implemented into the quality or environmental management system and how the system was adopted to the requirements of the EU ETS The Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities specification boxes cannot be edited if you have selected no for answer
29. logon to the software Check the userID and the password was not successful After a longer inactivity on the logon page you have to refresh the internet page by using your web browsers refresh button and then repeat the logon procedure 5 4 DATA BROWSER The data browser does not Check if your data browser contains several pages A maximum of show all monitoring plans fifteen monitoring plans are displayed on one page see chapter 2 1 3 Monitoring plans which you have not originally created or imported and for which you do not have the editing rights are not displayed in your data browser Refresh your data browser by selecting the symbol of the application 5 5 TOOLTIP NOTIFICATIONS Tooltips are not displayed Check if JavaScript is activated on your computer see chapter 4 5 6 FORMS A form cannot be added Aform can only be created if the superior form is opened Some forms can only be created if certain entries have been done A form cannot be deleted Check if the form is opened When the menu item delete appears in the submenu above the directory tree the form can be deleted Some forms such as the form Identification cannot be deleted 5 ADDRESS FORMS Addresses cannot be entered The address forms are subordinated to the form Identification They also appear in the directory tree Open the corresponding form by cli
30. of alias information is not supported by the software and has to be proceeded in another way Note The identity of users registered in the system will not be checked You are responsible for checking the identity of the user you transfer the editing rights to DEHSt will check only the electronic signatures via the Virtual Post Office during the transfer process In case the addressee of the editing rights has provided his her e mail address an e mail window is opened automatically after the editing rights were transferred By sending this e mail you advise the addressee of transferring him her the editing rights The e mail is filled in automatically with the main data referring the monitoring plan to be edited which facilitates the addressee the classification You will find information regarding the system requirements for an automatic e mail generation in chapter 4 1 Note If you use Mozilla Firefox the e mail is not filled automatically with data regarding the monitoring plan You have to fill in this data manually After transferring the editing rights you are not allowed to edit the monitoring plan If you have generated the monitoring plan you can see it in the data browser and you have reading rights If you do not have generated the monitoring plan you will not see it in your data browser and you will not have any reading rights after you have transferred the editing rights to another person If you have generated the monit
31. senses sss ssssss assa sanas assassins 61 eje sies E ee ETSI arr EEr EEE SSE E EESE E UU 63 Measurements and Uncertainty Assessment 0s sseeeseeseeeeeeeeeeceececeeceeceeceeceeceeceeceeceeceeeeeneneeass 64 Measurement DEVICE v MA 64 udi P 65 Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities 1 ABOUT THIS USER MANUAL The purpose of this user manual is to assist aircraft operators to prepare a monitoring plan to monitor the tonne kilometre data of their aircraft fleet It describes briefly how to use the application and how to create this monitoring plan The compilation of the monitoring plan to monitor the annual CO2 emissions is described in a separate manual that is available for download at the homepage of the German emissions trading authority DEHSt In addition guidance on the creation of monitoring plans for the aviation sector Guidance for the Aviation Industry Monitoring and Reporting Annual Emissions and Tonne kilometre Data for EU Emissions Trading is available on the DEHSt homepage as well The creation and administration of a user account is described in the separate manual Creating and administering user accounts to compile monitoring plans for aviation activities 1 1 RECURRING SYMBOLS In all chapters the following symbols are used Note Additional information is mar
32. the deletion Afterwards you will access the start page or data browser Note In the barrier free mode certain functions are active that will allow disabled people an unassisted access to the software 16 Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities Table 4 Additional symbols of the navigation bar for open forms Symbol Symbol description Function Comment 0 Attach or remove files Files can be attached to the form The correspondent restrictions are shown in the pop up dialog Attach or remove files nj Switch to page n of the form Page symbols allow a selective switch to the single pages of a form The number of page symbols corresponds to the number of pages of the form The quadrate of the page symbol of the open page is grey meanwhile the quadrates of other page symbols are black Zoom in The view of the form will be scaled up F a Zoom out The view of the form will be scaled down F 2 2 DISCREPANCIES WITH FAMILIAR WEB BROWSER FUNCTIONS While using this software the use of the navigation bar of your web browser is not necessary and not advised Attention In certain circumstances the utilisation of your web browser navigation bar can cause data loss Therefore it is recommended not to use the navigation bar of your web browser during the data entry In some cases discrepancies with familiar web browser func
33. the first time then this field can be left empty Date of issue Date on which the monitoring plan was created Use the entry format dd mm yyyy Version Number Version number which you can freely allocate to identify and distinguish various versions of the monitoring plan The field may contain up to 10 characters Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities Changes in comparison to the previous submitted version Describe the sections of the monitoring plan in which you have made changes compared with the most recent previously submitted version If the plan is being submitted for the first time enter Initial submission GD chapter 4 section 1 The field may contain up to 500 characters Firstname Surname Enter a contact address for official correspondence in connection with the EU Emissions Trading Scheme This person should also be authorised to operate the electronic data exchange in the Virtual Post Office Virtuelle Poststelle VPS GD chapter 4 section 3 b In order to enter the address of the legal representative use the adjacent button to go to the separate address form Operator status The definition of commercial aviation operator in article 3 p of the EU Emissions Trading Directive is of crucial importance for the classification As a commercial aircraft operator upload a copy of Annex I of your Air Operati
34. the value for the freight and mail and how you collect process and save data Note Please observe the exact definition of the total mass of freight and mail as defined in the guidance or the Monitoring Guidelines 2014 Instructions for the calculation of the total mass of passengers and luggage are given on the page 3 of the form Aircraft Fleet You can select the method from a list by clicking the symbol at the right The items offered for the selection vary depending on what you have answered on the page 2 i e whether you are maintaining a mass and balance documentation or not If you still have not made your selection on the page 2 only an item No matching data was found will appear in the list for the calculation method of total mass of passengers and luggage Please return back to the page 2 and select whether you are engaged to maintaining a mass and balance documentation If you enter a standard weight of 100 kg for the total mass of passengers and luggage any further explanations are not necessary In case you use masses as indicated in the mass and balance documentation please specify the chapters the data originates from Please state additionally whether the standard values used are in accordance with EU regulations or according with a permission of a competent civil aviation authority Note Please observe the exact definition of the total mass of passengers and luggage as defined in the Monitoring Guideline
35. to are displayed Here you can select a monitoring plan to view or to edit Details on the data browser are described in chapter 2 1 3 Import Monitoring The menu item Import Monitoring Plan leads you to the page XMI Import After Plan specifying the file path XML file memory location on your system k you can transfer a copy of a locally saved monitoring plan to the application More details on the import of monitoring plans are given in chapter 3 3 3 Logoff The menu item Logoff closes your session 2 1 3 Data Browser The menu item Select Monitoring Plan leads you to the data browser see Figure 4 In the data browser window all monitoring plans you have created or imported previously are listed Furthermore all monitoring plans for which you have been given editing rights are listed in the data browser For details on editing rights see chapter 3 8 6 Note The German Emissions Trading Authority DEHSt does not have access to the data that you enter for your monitoring plan The data is saved on an external server Next to the name of the operator the identification number as well as the ICAO unique designator are listed In the column Version the version number of the monitoring plan is indicated The alias of the person who holds the editing right is displayed in the column Editing Rights In the column Created by the originator s alias is stated The language of the monitoring plan is displayed in th
36. well as Special Concerns are shown in the directory tree see also chapter 2 1 4 Attention Please be aware that some forms contain more than one page You will find a notice at the end of the respective forms Additionally ul symbol is displayed for every existing page on the navigation bar the number on the symbol corresponds to the page number of the form 3 5 2 Data Entry in an Imported Monitoring Plan After a successful import of a monitoring plan it remains open and you are on the first page of the form Identification As described in chapter 3 3 3 you can import an already existing monitoring plan for the monitoring of tonne kilometre data as well as a monitoring plan for the monitoring of annual emissions as a XML file Review the accuracy of the imported information and complete any missing data if necessary Further data entry is performed the same way as in a newly created monitoring plan Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities 25 26 3 6 MANDATORY DATA ENTRY Form boxes with mandatory data entries are designated as such by the tooltip when moving the cursor above the box When the cursor is located on a dark grey box a text with an explanation for that box appears Additionally a tooltip indicates whether the entry is mandatory or not see Figure 22 All boxes and tooltips are listed in the annex The tooltips refer to further documents of active matters
37. you want to open an existing monitoring plan select the menu item Select Monitoring Plan in the menu list on the start page In the appearing data browser select the monitoring plan you want to open You find notes on the data browser in chapter 2 1 3 Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities 21 22 3 3 3 Importing of XML Files By selecting the menu item Import Monitoring Plan in the left menu bar on the start page you can reach the page XML Import Select the button Search choose the name of your XML file and start the import by selecting the button Start import see Figure 19 Umwelt Bundes Amt 0p E H S t Fir Mensch ond Umwelt Deut Start page Monitoring Plan for XML Import Annual Emissions Konzept anlegen There are two ways of importing data in xml format Create Monitoring Plan You can import monitoring plans for tonne kilometre data Certain data will be adopted in the monitoring plan for annual emissions user manual states which Select Monitoring Plan sa i i DM 3 You can import monitoring plans created with this version of the application for local backup All data will be adopted then Import Monitoring Plan Logoff Please click the button Search select your xml file and start the import With every import a new monitoring plan for annual emissions will be created You do not overwrite any data Insert your XML file pleas
38. 40 lE uipw 20 V Version number 9 21 23 28 39 Din 38 42 W Web BEOWSOT oic oic oce oes oce oce e oceEccs 17 20 43 Welcome PaGe cccccccccccccessssssseeeeeceececeeeenees 17 X XML EXDOTt 1 1 ee eeeeee eee eee eene enne enne nnns 39 Z FAEERE EE ERRORES 16 42 44 54 Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities ANNEX LIST OF BOXES AND TOOLTIPPS The forms of the software distinguish between light grey and dark grey boxes Light grey coloured boxes are not to be filled manually They can be linked with other forms then the data will be taken from that origin form or the software fills them automatically The dark grey coloured boxes can be filled in manually in case of a mandatory box they must be filled in or via selection windows and dropdown boxes Some boxes are conditional entries in these boxes are only possible if in the previous linked box an entry or a certain choice was made In the software mandatory boxes are marked as Mandatory Box This hint appears in the tooltip when moving the cursor on the box If a box is mandatory can depend on entries in other boxes and also differs in the Simplified Procedure or the Standard Procedure In this annex boxes are marked as bold if they are mandatory boxes for the standard monitoring plan as well as those boxes w
39. I MP DR EEUU 11 2 2 Discrepancies with Familiar Web Browser Functions eeeeeseseseeeeeee nennen eene 17 AVOFKIIOWS for the dircrait operalO n esses scott erba re ee taa ERR peu aep Sra k HE S Saa E RE TEE er E M Ge eaae RE v EE PE STE M S Saa ERR EG PE QNE 18 SL WVOPRHOUWCOUODUIGUU 3 5 5 09 9 99599 5292 96 652 85 85 09 09 2 09 5 90 0500 05 00 060002 8000000000100 0 000500505505 00000 18 D 2 e Eo Le dme muU EDI EMI I IMEEM MEI MM I ME EM 18 ee MER ida OR ORO FUNG ACO P NC cU U mmmm 18 SS MEUS uuo T 19 SMS MN LOGON eee ene ee ER ee m 19 ILA TOGO 5 255 2551 9 02 0502 2 22 00525209020205 20080 02 00920000285 00 80200200000 20000 00 00200205 0000 0 00 0090 20 500008 900 0009 08 20 3 0 COIDHTIIG a Monitoring PIG eieecieezessenxsexeuseuveuge eese uses eus vus sud sud d Vea Pr EP HEC E QUE NE FRE VRETR TRE EEF EE DEF FEERREEREDE 21 3 3 1 Creating a Monitoring Plan 2 0 cccccccssceeceeceeceeceeceeceecceceeceeceecescescescesaescscasssssssssssesssesees 21 3 3 2 Selectiriq am Exis ng Monitoring PLIGE scrissero erorri riisto 21 O 0 9 MPOT OF XMEPPIGS erar a E EA AEA EAEE EARR ER ERAR f PE ER Ei 22 od Working With a Monitoring PIGH aiiis esto 990509709 9919009609 a 23 3 4 1 Creating and Editing FOTInS c eeee eese eee eee eee eee esses esses asas asses sss sss sss enses assesses sees snas 23 3 4 2 Saving of D
40. ICAO button The ICAO aircraft type designator is entered automatically for the selected aircraft type see Figure 27 E Q Identification Aircraft Operator 19 06 2009 17 01 18 Legal Representative Contact Monitoring 1 Q Aircraft Fleet hAircraft Type Q Data Management Special Concerns AIRCRAFT TYPE Information about the aircraft type Conse cutive number 1 EDIT Aircraft manufacturer Model AIRBUS A 300F 4 200 O aircraft type designator A30B Data filled in Click on ICAO automatically Figure 30 Entering the ICAO Type Designator by the application EAfter the ICAO type designator is entered a change of the aircraft manufacturer and model is not directly possible You have to select the button EDIT first before you can reset the selection Attention By selecting the button EDIT the selection of the aircraft manufacturer and model is reset to default In case you select the ICAO button without a previous selection of an aircraft manufacturer or model nothing will happen In the box In Operation you can specify whether the selected aircraft type is operated at the time of preparing the monitoring plan or if the aircraft type will be operated in the future If you intend to operate in the future more aircraft of one type you are already operating you do not have to give any further information The option in the future relates to new aircraft types in the fleet If an at the moment used aircraft type
41. IE UE UU RIPE URTO d ORE RPEOE LOU SE ces 46 Duo dla entry of relevant DOKOS e deieeiaeiqeitn tei te Ful Coienieeieei gesamtes ees aul Co enia ertesi areec Ende bola ien lal bei pc bei esa 47 9 9 Convert Mto a E Pic 47 5 10 Transfer of Editing Rights 00000000000000000000000000000e0eeeeereerrerreseessesssssssssssssssssssssssssssssnsssenseeseeeeeeeeeee 47 IrDA O MTM UU E mm 48 9 12 Checking the Monitoring PIdTlececees rer eereureueeeeeuepeeseeseeseesuseuseussesqassuestus sus Fus tiv INNEN TIN REREN 48 M PAGO INS EE 48 5 I4Deletinq a Monitoring PLIaD us5 csepob ee p eEEEREYEREREERPUREEEEREER ERR E ERRERREEREXREEREERUE EUER TUYA VAR or hr onoo iij oios 48 i 49 n2 53 Annex List of boxes and LOOMID DS 55 2 oni E eds FUE Fas ina NEn NEEN PUT NENANA I Ta FUE HT NER PNE NI bue Po CENE INS NERIS FRIES a 55 Identuticatrorbor the AITCEALE ODETHIOE udeciselecdeedcndeese decis ultedeedeue ke ndeceselteieedesie caudae indt cientes le iau dte endo 0s 56 Amera FICO RR X 59 Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities hia M PPPT 60 Data management and Control System eee ee eiie ieeseseeeeeeee een ees
42. Name of the calculation system If you use an automatic calculation system for calculating the distances specify the name of the system The field may contain up to 120 characters Short description of the calculation system Specification of the calculation algorithm formula used If you use an automatic calculation system for calculating the distances provide a brief description of the system The field may contain up to 500 characters If possible enter the formula used for calculating the distances The field may contain up to 500 characters Are you required to maintain a mass amp balance documentation Are you legally required to maintain a mass and balance documentation MRG Annex XV chapter 4 3 1 GD chapter 4 section 6 d Chosen method If you are required to maintain a mass and balance documentation you must use this as the data source for the mass of freight and mail If you are not required to keep mass and balance documentation you can propose a suitable alternative methodology data source for determining the mass of freight and mail to be approved by the competent authority MRG Annex XV chapter 4 3 1 GD chapter 4 section 6 d Description of the alternative method If you propose a suitable alternative methodology data source for determining the mass of freight and mail to be approved by the competent authority describe the alternative method as detailed as possible
43. RCRAFT OPERATOR This chapter describes the handling of the application to compile monitoring plans to monitor the annual tonne kilometres of an aircraft fleet under the European Emissions Trading Scheme EU ETS by the aircraft operator Advices on data entry are given and the separate forms are specified The saving of the monitoring plan the attaching of documents and the generation of XMI PDF and ZIP files are explained at the end of this chapter 3 1 WORKFLOW OVERVIEW The step by step compilation of a monitoring plan to monitor the annual tonne kilometre of an aircraft fleet is presented in Figure 15 Registration and Login Create a new monitoring plan Import a monitoring plan 1 o 4 Create relevant forms and fill in all relevant boxes ET D E o 4 Review entered data Ij 1 i zr Attach documents cn DB Generate a XML Export for backup Create a ZIP file ri Send the monitoring plan to DEHSt German Emissions Trading Authority signed where required M xoqisog ENHA u i COOPER ee ee ee ee ee ie Figure 15 Overview of the workflow of compiling a monitoring plan and subsequent dispatch via VPS virtual post box 3 2 FIRST STEPS 3 24 Starting the Application The application is accessed via a web browser You find notes on the system requirements in chapter 4 Start the web browser and type in the following address in the address bar www formulare dehst de Select the me
44. St F r Mensch und Urmwelt Jeutsche Emisssonshandelsstelle to the subject area aviation Error Your session has timed out Figure 18 Automatic logoff after a period of longer inactivity In order to continue with the data entry you need to log on the application as required after a normal logoff Attention After an automatic logoff due to a longer period of inactivity all unsaved data is lost 3 3 COMPILING A MONITORING PLAN There exist different options for compiling a monitoring plan You can open an empty monitoring plan and enter all relevant data manually If you have already compiled a monitoring plan for the monitoring of tonne kilometres you can import the address data as well as data on the aircraft fleet and the data management and thus considerably decrease the time required for entering the data The different options are described in the following chapters 3 3 1 Creating a Monitoring Plan You can create numerous new monitoring plans in English with the menu item Create Monitoring Plan Monitoring plans in German can be created by using the menu item Konzept anlegen When creating a new monitoring plan the form Identification opens and its first page is displayed Here you can start with data entry For every new monitoring plan a new data set is created and saved automatically You can distinguish between different monitoring plans by the version numbers 3 3 2 Selecting an Existing Monitoring Plan If
45. X the filter is removed You can refresh the page by a mouse click on the button that is located above the table The list of monitoring plans can be sorted according to the entries in each column by use of the button 5l The chosen column is then labelled with the button EL and By clicking this button the order will be reversed The original order can be restored by clicking on the button B The data browser can include several pages On each page 15 datasets are shown at maximum You can switch to further pages by using the buttons 2 which are only visible if the data browser includes more than one page Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities 2 1 4 Monitoring Plan Overview Whenever you generate or open a monitoring plan a window with further functions appears on the left side of the form These functions are highlighted in Figure 5 and are described below F r Mensch und Umwelt Deutsch ashande to the subject 27a aviation v Welcome to the Electronic Monitoring Plan for Tonne Kilometre Data On the following pages you will find the software for monitoring plans for tonne kilometre data in Aviation sector according to the monitoring guidelines The applications assists you in compiling your monitoring Nan by providing electronic forms you may fill in online via your internet browser For further information on the software please refer to the user m
46. a new browser window DEHSt Contact Masthead Usermanual Aviation Procedure y Hee Figure 2 Upper menu bar Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities Left Menu Bar The left menu bar as displayed in Figure 3 is accessible on the start page after login during the use of the data browser access by Select Monitoring Plan and during the import of monitoring plans access by Import Monitoring Plan Umwelt Bundes Amt D EH st F r Mensch und Urmwell Deulsche Emissionihamdelsstelle Start page Monitoring Plan for Tonne Kilometre Data Welcome Konzept anlegen TE Date of the last Create Monitoring Flan Select Monitoring Plan You are logged Import Monitoring Plan To create a Ger fixed far this ma Logotf Advice Your da cancelling them Figure 3 Left menu bar on the start page The functions of these menu items are explained in Table 1 Table 1 Functions of the left menu bar Menu Item Function Comment Start page The menu item Start page leads you from the current page back to the start page Konzept anlegen The menu item Konzept anlegen creates a new monitoring plan in German Create Monitoring The menu item Create Monitoring Plan creates a new monitoring plan in English Plan Select Monitoring The menu item Select Monitoring Plan leads you to the data browser In the data Plan browser all monitoring plans which you have access
47. ailable options mutually exclude each other Password Can be chosen freely but must at least contain eight characters including at least one numerical and one special character amp lt lt PDF file File in the Portable Document Format Pop up Additional browser window not used by the application Pop up blocker Program which disables the unwanted appearance of additional browser windows Registration Creation of a gt user account Registration marking Tail marking of the aircraft Role The current version of the application allows only the user role operator It is automatically chosen and cannot be changed Saving An automatic saving of the entered data occurs always when you change between 5 forms or when you change between pages of the gt form Additionally you have the option to save your gt monitoring plan manually by selecting the corresponding symbol in the gt navigation bar Selection window Opens in a new browser window and lists all available values for a choice box Within the application different selection windows are available e g for the name of the gt aircraft operator or administering EU Member State Session Time between gt logon and 5 logoff to the gt FMS application Start page Via the start pages of the application you can create the user account as well as reach the application for gt moni
48. anual Before sending the monitoring plan to the DEHSt please generate a PDF file and make sure your staterneNs are correct Prior to your first use of any application for the aviation sector please click User administration to set up your password protected access To use the software you must also accept the terms of use Technical notice To use this software you have to deactivate the pop up blocker of your internet browser or internet security software Pop ups must be allowed for the URL www formulare dehst de If your pop up blocker is activated the software s pop up windows will not be displayed Please enter your logon data consisting of user id and password user id password start FormsForWeb Server release 2 5 build 2009 06 05 16 15 07 3 Figure 5 Design of the FMS Forms The data for a monitoring plan is entered into the forms Following brief descriptions of forms equivalent to the directory tree and form titles are used synonymously compare Table 2 The forms are classified according to the subject e g address data of the aircraft operator address data of the legal representative Forms are arranged in a hierarchic structure An inferior form can only be generated if the superior form already exists Table 2 Brief descriptions according to the directory tree and form titles Tree Brief Description of Forms in the Directory Form Title Identification Monitori
49. ata BETIS eere pea peuteus aon cada o opo opo Ryo o ri R HER HQ ue DNE eR yh Iph pF OPE I REIR SER EUR UE EI ROSSO PE CP EO ROUEN EMEdE 24 Ao Derna o HP CORE ER 24 3 9 NO tes on Data EDITY P tuakana kataka aka akaaka aka aka ka karaa karka karaa karka ka kaka Eais 25 3 5 1 Data Entry in a Newly Created Monitoring Plan 000000000000000000000000000000s0eeeeeeeeeeeeeeeeeeeeeee 25 3 5 2 Data Entry in an Imported Monitoring Plan eeeeeeeeeeeeeeeeeeeee nenne nennen 25 3 6 Mandatory Data En try ccccccccssccrcceccccccsscsssssssssssssnssnsssnsssssssssssssescsssescesccscceceeccececceceeseeseeseeses 26 o OVCT OW OR E FO TG ieee teste cee cee dea teadaetendaeceedenseusseaseatnasmatmesecsedenesnadeusnsesseseuseusreeatnctmetnesecseaenddeusaue 26 3 74 IGSNUIMCALOIN ol the aircraft OPETAlOL sostivo rarr setae ERN NOR 26 3 7 2 Completion of Address FOTMG cccccccccccecsssssseeececceceeceecccesseeseeeceeceeceeccessseeeeeceeceeceeaeees 30 SM AMEE AT OO PENNE NINE EMT EN MR UNION CN MR NEIN MS 3l Du d RECA TU DO ieceiceires ves vstvebestesiexisxiesiend vod wd vei esi evi auivviesiesiesivsivai s vu vU vu ss ies ies iss cei ss ve Uses ieu uu Md UE 32 3 75 Data management and Control System 2 2 cecceeccececceecceccecccceeceecesccsceecccsccesssssssssssssseesees 34 3 7 6 Measurements and Uncertainty Assessment eeeeeseeeseseeeeee nennen nennen tentent 35 ero Measurement Mnstr m Mi RN 36 3
50. ated the software s pop up windows will not be displayed Please enter your logon data consisting of user id and password user id password start FormsForWeb Server release 2 5 build 2009 06 05 16 15 07 3 Figure 1 Choosing your language Attention This function is not available while a monitoring plan is edited The language is set when a new monitoring plan is generated menu item Konzept anlegen respectively Create Monitoring Plan see chapter 2 1 2 and can therefore not be changed again for this monitoring plan 2 1 2 Start Page After the login you reach the start page of the application For guidance on how to log in please see the user manual Creating and administering user accounts to compile monitoring plans for aviation activities Using the menu bar on the left side of the start page you can create choose and import monitoring plans An additional menu bar is located at the top of the screen The functions contained in the left and upper menu bars are described below Upper Menu Bar This menu bar is located above all pages of the application and remains continuously visible It contains the menu items DEHSt Contact Masthead User manual and Aviation Procedure see Figure 2 These menu items link to the correspondent pages on the homepage of the German Emissions Trading Authority DEHSt By clicking on one of these menu items the related page opens in
51. cate Which civil aviation authority issued the aviation operator certificate Enter the address GD chapter 4 section 2 j In order to enter the address of the issuing authority use the adjacent button to go to the separate address form Which scope of aviation activities does the aviation operator certificate permit you to carry out Are there any temporal regional or other restrictions Have any obligations been imposed GD chapter 4 section 2 j The field may contain up to 500 characters Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities 57 Do you have an Operating Licence The Operating Licence means an authorisation granted to an airline permitting it to carry out carriage by air of passengers mail and or cargo as stated in the operating licence for remuneration and or hire GD chapter 4 section 2 j Kind of operating licence Choose whether you have an EU operating licence or another operating licence GD chapter 4 section 2 j Identification Code of the operating licence Unique ID number of the operating licence of the issuing civil aviation authority GD chapter 4 section 2 j The field may contain up to 60 characters Date of issue The date on which the operating licence was issued GD chapter 4 section 2 j Use the entry format dd mm yyyy Competent authority for the certificate Which civil aviation
52. cking on the form name in the directory tree Another way to open the address form is to click on the symbol in the form Identification Address data will be transferred automatically into the light grey boxes of the form Identification see chapter 3 7 46 Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities 5 8 DATA ENTRY OF RELEVANT BOXES Some boxes cannot be filled Dark gray boxes can usually be filled in directly Exceptions are in conditional boxes as e g ICAO unique designator on the first page of the form Identification It can only be filled in if the previous question regarding the availability of the ICAO unique designator was answered with yes Light gray boxes are filled in automatically If a box entry is still not possible check whether you have the editing rights for the present monitoring plan A selection window shows The list is filtered Only entries are displayed that contain characters only one entry entered in the search box The filter can be suspended by deleting the entry in the search box which has to be confirmed with the return key n some cases the entries in the selection windows are limited to previously proceeded entries A selection window does not Please check whether the pop up blocker of your web browser is open deactivated Only then the selection window can be opened The Search button in the T
53. complete import is carried out Contact the XML files originator to point out the additional changes The selected XML file does not correspond with the interface definition The application only supports the import of XML files with a format that follows the defined defaults for monitoring plans Probably you tried to import a file that does not correspond with the defined defaults Please check Not all input fields of a monitoring plan are filled in after the import During the import of a monitoring plan for monitoring of annual emissions only one part of the imported data will be adopted The remaining boxes remain blank see Annex 5 12 CHECKING THE MONITORING PLAN Entries still appear in the check up box Check if all mandatory entries are filled in and that the entered values are faultless Please consider that some forms have several pages which comprehend mandatory entries By clicking on the red arrow placed in front of the box name in the check up box you are forwarded automatically to the incorrect or incomplete entry 5 13 ATTACHMENTS Documents cannot be attached Mind that documents can only be attached to several forms see chapter 3 8 2 Check if the file you are trying to attach matches with one of the allowed file formats see chapter 3 8 2 Please make sure that the file size does not exceed the permitted size see chapter 3 8 2 Please make sure that the number of
54. cturer Then use the drop down function to select the model To determine the ICAO aircraft type designator use the button ICAO GD chapter 4 section 4 a b x Aircraft manufacturer Use the drop down function to select the manufacturer The choice of model is then restricted to this manufacturer Then use the drop down function to select the model To determine the ICAO aircraft type designator use the button ICAO GD chapter 4 section 4 a b X Model Use the drop down function to select the manufacturer The choice of model is then restricted to this manufacturer Then use the drop down function to select the model To determine the ICAO aircraft type designator use the button ICAO GD chapter 4 section 4 a b x In operation Specify whether you carry out aviation activities pursuant to Annex I of the EU Emissions Trading Directive with the aircraft type at the date of submission of this monitoring plan or whether you plan to use this aircraft type in future for this purpose If you plan in future to use additional aircraft of a type which is already used for activities that are subject to mandatory emissions trading these aircraft do not have to be stated explicitly Only additionally used types have to be specified on a separate form Aircraft type GD chapter 4 section 4 a b x Number of owned aircraft Enter the number of your own aircraft of this type which are
55. documents in the attachment does not exceed the permitted number see chapter 3 8 2 The attached document appears with an extended file name In case you attach two documents with the same name the application automatically extends the document name by a consecutive number see chapter 3 8 2 5 14 DELETING A MONITORING PLAN A monitoring plan was deleted unintentionally A deleted monitoring plan cannot be restored by the system If a monitoring plan was exported before as a XML file it can be imported again You want to delete a monitoring plan but it does not work You can only delete a monitoring plan if you are the creator of the monitoring plan Even if the editing rights were transferred to you you can edit the monitoring plan but you are not allowed to delete it You are the creator of the monitoring plan Please check if you have the editing rights Only then you can delete the monitoring plan 48 Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities GLOSSARY Address form Administering EU Member State assigned gt Form for input of address data The administering EU member state to whom the 9 aircraft operator has been assigned to for the European Emissions Trading Scheme Air operating certificate AOC Document issued to an airline by a civil aviation authority which affirms that the gt aircraft operator in quest
56. documents to which you refer in the description of data acquisition and handling These documents do not have to be submitted with the monitoring plan If you wish to list several documents use the symbol on the left hand side in order to add further segments The field may contain up to 120 characters Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities 61 X Description of the control system Describe the control system which has been established for the purpose of emission trading in accordance with the requirements of the Monitoring Guidelines For example refer to responsibilities and the selection and volume of controlled data Where appropriate use the possibility of illustrating the control system in a comprehensible manner by means of file attachments MRG Annex I chapter 10 2 GD chapter 3 and chapter 4 section 7 The field may contain up to 2000 characters X Document name Where appropriate list documents to which you refer in the description of your control system These documents do not have to be submitted with the monitoring plan If you wish to list several documents use the symbol on the left hand side in order to add further segments The field may contain up to 120 characters X Description of the control activities Describe the control activities which are carried out for the purpose of emission trading in accordance w
57. ducted from the total payload for the purpose of reporting How by whom where at what time in what systems and through which data transfers are the masses of the exceptions recorded What risks are involved with the process of recording such data How are these risks mitigated GD chapter 4 section 6 g The field may contain up to 2500 characters MEASUREMENTS AND UNCERTAINTY ASSESSMENT Procedures to ensure the maintenance equipment How do you ensure and through whom that the own and or calibration of owned measurement measurement devices for determining payload are regularly maintained and or calibrated MRG Annex XV chapter 5 The field may contain up to 2500 characters Procedures to ensure the maintenance and or calibration of measurement equipment used by commissioned contractors How do you ensure and through whom that the measuring devices of commissioned companies are regularly maintained and or calibrated MRG Annex XV chapter 5 The field may contain up to 2500 characters MEASUREMENT DEVICE Consecutive number The consecutive number is allocated automatically Type of measurement device Include all information on this form for at least one typical measurement device as used for determining the mass of freight mail or baggage It is not necessary to fill out a separate form Measurement device for all measurement devices used GD chapter 4 section 6 f
58. e Search Start import EJ Figure 19 Import of a monitoring plan The monitoring plan is opened automatically after the import of the XML file The imported monitoring plan is also displayed in the data browser Attention A new monitoring plan is created automatically with the import which means that no data is overwritten Thus it is not possible to make changes in an already existing monitoring plan or to replace an already existing monitoring plan by importing Attention The language is set with the creation of a monitoring plan and cannot be changed by an import Attention Always verify the accuracy of the data after importing and correct it if necessary For the import of data in XML format you have the option to import either a monitoring plan 2014 created with FMS or a XML ile generated using other application as long as it corresponds to the interface definitions Import of a monitoring plan for the monitoring of annual CO2 emissions Using the Import Monitoring Plan function you can import an already existing monitoring plan for the monitoring of annual COZ emissions for aviation activities that has been created with the associated application With such an import the address and some data from other sections are imported Which specific data sections are imported can be found in the appendix Import of a monitoring plan for monitoring tonne kilometre Data from the FMS or another application
59. e DCB Aircraft Type DH8C Data Management Special Concerns Measurements Uncertainty Figure 32 Adding the form Measurement Device Note Please consider thereby the measurement instrument types used for the determination of the total mass of freight and mail and for the calculation of the total mass of passengers and luggage provided that you do not use standard values Please then specify the applied measurement instrument with a short description You need not to create a new form for every used measurement instrument Here you shall also indicate the uncertainty of the applied measurement instrument in percent The uncertainty is stated for example in the manufacturer data and in calibration certificates Please select the item that applies from the list that will appear when you click the symbol at the right side of the field Information source If you use the uncertainty stated in a calibration certificate please specify whether the calibration is conducted according respective norms and standards and if yes which norms and standards are applicable Should you make changes to the indicated information source the selection between yes and no will not be reset You shall additionally state the calibration interval if applicable Please also indicate where and by whom the information concerning this measurement instrument is being stored and where this information can be retrieved if necessary 3
60. e column Language de german en english Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities 10 By a mouse click on a monitoring plan it will be opened in your web browser window Prior to your first use of any application for the aviation sector please click User administration to set up your password protected access To use the software you must also accept the terms of use Technical notice To use this software you have to deactivate the pop up blocker of your internet browser or internet security software Pop ups must be allowed for the URL www formulare dehst de If your pop up blocker is activated the software s pop up windows will not be displayed Please enter your logon data consisting of user id and password user id password start FormsForWeb B Server release 2 5 build 2009 06 05 16 15 07 a Figure 4 Data Browser Note Monitoring plans you created are always displayed in your data browser even if you do not hold the editing rights In addition you have the option to filter the listed monitoring plans by inserting your search term into the white box The symbol 96 serves as a wildcard for any character You can filter more than one column at the same time After entering the search term s click on the button Apply filter Only monitoring plans that contain the search term s are displayed By clicking on the shown symbol
61. edirected to the data browser If you have finished entering data or if you want to save your current work locally you can export the data This is recommended before leaving the application Exporting of a XML file is described in chapter 3 8 3 the import of a monitoring plan is described in chapter 3 3 3 Attention An improper exit of the monitoring plan e g via the Back button of your web browser causes data loss Use only the functions available in the navigation bar of the application see chapter 2 3 4 3 Deleting Forms You can only delete a form if it is open and erasable see Table 6 in chapter 3 4 1 If you are in an erasable form the symbol x for the deletion of the current form appears in the sub menu above the directory tree see Figure 21 Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities Deleting form Form Contact Monitoring is open using the submenu Node in directory tree is displayed bold X delete Contact Monitoring 2 Es 0 1 10 06 2009 14 22 28 Identification Aircraft Operator Legal Representative Contact Monitoring 1 Contact Monitoring 2 Certificate Authority eo ced ADDRESS OF CONTACT MONITORING Aircraft Type A320 Organisation operator company XYZ Air AG Aircraft Type A306 authority Aircraft Type B732 Aircraft Type DCB Aircraft Type DH8C Figure 21 Submenu for the deletion of a selected form and directory tree
62. em MRG Annex I chapter 10 GD chapter 3 and chapter 4 section 7 X Name of the quality or environmental If the data management system is an integral part of management system certified quality or environmental management system Specify the name of the certified quality or environmental management system and the standard to which it is certified MRG Annex I chapter 10 GD chapter 3 and chapter 4 section 7 The field may contain up to 120 characters X Kind of integration and adaption If the data management system is an integral part of a certified quality or environmental management system How has the certified quality or environmental management system been adapted to the requirements of emission trading of the Monitoring Guidelines MRG Annex I chapter 10 GD chapter 3 and chapter 4 section 7 The field may contain up to 1000 characters X Description of the data management Describe the data management system which has been system established for the purpose of emission trading in accordance with the requirements of the Monitoring Guidelines For example refer to responsibilities data flows supporting systems and media Where appropriate use the possibility of illustrating data management in a comprehensible manner by means of file attachments MRG Annex I chapter 10 GD chapter 3 and chapter 4 section 7 The field may contain up to 2000 characters X Document name Where appropriate list
63. esccscesaacassssssssssseees 43 AZ AdODE RAG CM ERIT TET TT 44 s PME MT n 44 zc ZIPP TOG Pala em 44 4 5 Web Browser Settings snc scsscsresneseesvestusiusnesnaunaanesnesnesnesnasvasnesnasnanneokeoneonesbesbestentansennanhashenherbenbasbustuswes 44 ToL GO ea E 44 Zn POP UP BIOK T gessen N 45 25 9 AA a a r E E E E ase sesaseseeasewsneasaeeeesadeaeeaseecsensaeeonsaeex 45 AS Special BETONS r e a O r OSOON 45 25 9 PNA gr Ol D D DONOR OTRO REDI IND IPLE re ee reer 45 5 Trouble SHOOUING icosesensentinkknkinkiskes EE TE HECNEULPUH C tio EO KETRGPEEPEGREUR US ENS R2 MUS APA SR CR HEAR UAR NARRA NAA RUR RH kHR ko bes Feu PUR PUR dS 46 oL Sra PG e SOIT ost THSHUHU MEMINI EMINUS UP UNI EEI UP EIUS EE UND UU EIN UHUH UMP IP EP I 46 aA Language SOIC e Mio pM T u 46 WM Resim 46 94 Data TOW SOF EE UU I du subiu du du iu dn tu iuh u au iuh u u iuh E u in ka u iniia suniohiei es 46 5 5 Tooltip NotificationSs 0000000000000000000000000eeeeeeeerrosssssseeeeeererssssssesseeereessssssssseeeceessssssssseeeeeesessssssseeeee 46 OUO FORTS 25555255202552052059005591062000200580206 2000 05 0000000 00 000 00 000 0000100000 0 0405 0 00 000000 000 0 0 000 0000000 0d 46 5 7 JACIHEOSS TOEITIS ue ce ce ceat vaca ast gcene aoe ct IEEE eens cnecse eoecs ant asuene aoe ont EEU E
64. g plan the form Identification opens Please enter information regarding your company on the first page of this form The boxes Name of the aircraft operator German representation Legal Representative are filled in automatically after the respective address form was filled in for more details on filling in address boxes please read chapter 3 7 2 If the aircraft operator is unknown the name of the owner of the aircraft aircrafts can be entered The entry German representation is only required if your company is not located in Germany The legal representative can be the owner or the commissioner of the company The representative is the addressee for official notifications and of the approved monitoring plan Please select the name of your company from the aircraft operator list provided by the EU by selecting the symbol This opens a window where you can search for the name of your company By selecting the name it will be transferred to the box see Figure 23 Due to the length of the list it is recommended to search for the name with the help of the box search criteria you find advices on the search function in chapter 2 1 4 Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities Please select Windows Internet Explorer loj x je z amp Search criteria Cd Umwelt Bundes sa ie 2 3 4 5 6 7 i8 9 10 gt gt Amt idi ER UAE UE zT MONITORING PLAN
65. gation Please describe on the page 5 how you proceed in determining the total mass of passengers and luggage This box is mandatory in case you determine the mass individually You shall also specify how you determine the number of passengers how you process and store the data as well as the responsibilities Please observe the exact definition of passenger as defined in the Monitoring Guidelines 2014 Please explain additionally how you assure the correctness of the number of passengers On page 6 please describe the method you use in calculating the total mass of freight and mail You shall describe information sources information processing and storage responsibilities and control activities Please observe the exact definition of freight as defined in the Monitoring Guidelines 2014 Based on this definition please indicate on page 7 which way you deduct irrelevant freight from the total mass of freight 3 8 PREPARING THE GENERATION OF A ZIP FILE 3 84 Checking the Monitoring Plan The data entered in the majority of fill in boxes is checked automatically regarding its plausibility This check procedure serves as a quick detection and correction of incorrect entries Please use the symbol in the navigation bar in order to refresh and check the data comprehensively The complete monitoring plan will be saved and checked After the data check is finished all implausibilities and missing data are listed in the check up box see chapte
66. gation bar Symbol Symbol description Function Comment Ae Close Monitoring Plan The open monitoring plan will be closed Afterwards you will access the start page or data browser Check Monitoring Plan The open monitoring plan will be saved LEN The Check Up Box will be refreshed for all forms The identification form will be opened Save Monitoring Plan The open monitoring plan will be saved j Um The Check Up Box of the open form will be refreshed m Save Monitoring Plan locally as A separate row for exporting XML files is shown Now m XML file the open monitoring plan including the attached documents can be exported in XML format to your computer for local data storage ia Print Monitoring Plan as PDF A PDF file of the open monitoring plan without ry file attachments will be generated ZIP Save Monitoring Plan locally as An additional row below the navigation bar will open ZIP file up and allows you to save a ZIP file containing the open monitoring plan in PDF and XML format as well as attached documents locally i 7 Pass on Monitoring Plan A form for passing on the editing rights of the active uan monitoring plan to another editor is opened t b Activate barrier free mode The barrier free mode will be activated e Deactivate barrier free mode The barrier free mode will be deactivated X Delete Monitoring Plan An additional row below the navigation bar will open up in which you may confirm
67. h the Monitoring Guidelines is recorded for all flights that constitute aviation activities pursuant to Annex 1 of the EU Directive How by whom where at what time in what systems and through which data transfers is the number recorded What risks are involved with recording this information How are these risks mitigated GD chapter 4 section 6 c The field may contain up to 2500 characters Procedures to maintain information How do you ensure that the correct mass of freight and mail about the mass of freight and mail in accordance with the Monitoring Guidelines is recorded for all flights which constitute aviation activities pursuant to Annex I of the EU Directive How by whom where at what time in what systems and with what data transfers is the mass recorded What risks are involved with the process of recording such data How are these risks combated GD chapter 4 section 6 h The field may contain up to 2500 characters Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities 63 64 Procedures to exclude no shows crew members service weight and the mass of pallets and containers What procedure is employed to ensure that for all flights which constitute aviation activities pursuant to Annex I of the EU Directive the exceptions regarding the definition of payload included in the Monitoring Guidelines are recorded separately and are de
68. he Search button appears when you enlarge the selection selective list is not available window No aircraft manufacturer and Please click on the button EDIT first Afterwards the boxes Aircraft aircraft model can be entered manufacturer and Model are activated You can select the relevant data from the correspondent dropdown boxes in the form Aircraft type An ICAO unique designator Please enter the aircraft manufacturer and the model first and click for aircraft types cannot be the button ICAO The application enters the correspondent ICAO entered unique designator automatically 5 9 CONVERT INTO A PDF FILE The PDF file is not opened in Check if the Acrobat Reader is installed on your computer a new browser window Check if you have installed more than one version of the acrobat reader on your computer It may only be one version installed on your computer Check if your web browsers pop up blocker is deactivated Only then a PDF file can be opened and displayed in a new browser window The PDF file is not opened Check your web browser setting encrypted internet pages are not automatically but can be saved on the hard disk Remove the checkmark It is recommended saved on the computer to set the checkmark after using the FMS Forms Management System The PDF file contains In some forms boxes can be multiplied by selecting the symbol duplicate pages Thus the form contents of o
69. ies of your company in the aviation sector As far as you carry out commercial flight transport services you will find the precise definition in the guidance or the directive 2008 101 EG respectively an Air Operating Certificate AOC and or Operating License OL is existent it is required to attach the Annex I of your AOC to your monitoring plan see chapter 3 8 2 for the attachment procedure Please declare in the next step whether your company only carries out intra EU flights and or flights beyond the EU and whether your company carries out scheduled flights and or unscheduled flights Additionally please describe your aviation operations Please list e g your main routes and transport activities conveyance of passengers cargo and or mail Furthermore please describe whether and to which extent your company carries out leasing flights ad hoc flights or code sharing Please enter on the third page of the form Identification whether your company possesses an Air Operating Certificate AOC Only if it applies and you therefore select yes you can enter the identification code and the issue date of the AOC see Figure 23 Furthermore it is required to fill in the contact data of the competent authority for the AOC the fill out of address boxes is described in chapter 3 7 2 In the box Information about the certificate you can add further explanations to your certificate These refer e g to the extent of aviation activities
70. ing the question on a certified quality or environmental management system previously If you have filled in the boxes and change the selection from yes to no regarding the integration into a quality or environmental management system the content of the boxes are deleted Note Please do not format text or include page breaks in the text boxes This can cause problems when generating PDF files Please describe your existing data management system for the monitoring of the tonne kilometre data on page 2 Please specify e g how the data is gathered proceeded and logged as well as the responsibilities within your company In case of responsibilities please refer to positions and not to the names of the correspondent staff For this purpose you can attach documents to the form In the lower section of this page you can refer to company internal documents where the data management system is described This entry serves as a reference The mentioned document does not have to be attached to the form You can open additional boxes by selecting the symbol for entering further documents Please describe the control system for securing of completeness of the gathered data on page 3 of the form and the responsibilities for the control system on page 4 of the form You can also provide references to the company internal documents e g hand book of the existing certified management system 3 7 6 Measurements and Uncertainty Assessment In thi
71. ion has the professional ability and organisation to secure the safe operation of the aircraft for the gt aviation activities specified in the certificate Aircraft fleet Includes all aircrafts of an aircraft operator Aircraft operator Name of the natural or legal person who carries out gt aviation activities Aircraft type Aircraft defined by manufacturer and model Alias The alias is necessary to transfer the editing rights of a gt monitoring plan In the gt data browser for each gt monitoring plan the alias is given for the creator and the current user with gt editing rights Authentication Logon with gt user ID and gt password Authority competent Aviation operations Competent authority for the European Union Emissions Trading Scheme in Germany the German Emissions Trading Authority gt DEHSt Information on main flight routes typical leasing arrangements transport of passengers or cargo etc Barrier free mode Allows disabled people an unassisted access to the application Biofuel fuel with the emission factor zero Box There are different types of boxes including choice box dropdown box gt option box gt text box etc Check up box Lists all gt mandatory boxes of the gt forms where mandatory entries are missing or the content is faulty The information for the active form is listed on top Choice box Choice boxes on
72. ith the requirements of the Monitoring Guidelines Where appropriate use the option of presenting the control activities in a clear manner by means of file attachments MRG Annex I chapter 10 3 GD chapter 3 and chapter 4 section 7 The field may contain up to 2000 characters x Document name Where appropriate list documents to which you refer in the description of control activities These documents do not have to be submitted with the monitoring plan If you wish to list several documents use the symbol on the left hand side in order to add further segments The field may contain up to 120 characters 62 Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities SPECIAL CONCERNS X Procedure to maintain information What procedure is employed to ensure that all aircraft own about owned and leased aircrafts and leased which carry out aviation activities pursuant to and their technical specification Annex I of the EU Directive are included How by whom where at what time in what systems and through which data transfers are new aircraft included What risks are involved in the process of capturing data How are these risks mitigated GD chapter 5 section 4 d The field may contain up to 2500 characters X Procedure to maintain information What procedure is employed to ensure that all flights are about single flights and approached recorded H
73. ith the same property depending on other entries When importing an annual emissions monitoring plan for composing a tonne kilometre data monitoring plan some contents will be copied These boxes are marked with an x in the left column Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities 55 56 IDENTIFICATION OF THE AIRCRAFT OPERATOR Name of the aircraft operator German representation Enter the name of the natural or legal person who carries out aviation activities pursuant to Annex I of the EU Emissions Trading Directive GD chapter 4 section 2 a To enter the address of the aircraft operator use the adjacent button to go to the separate address form If you are not based in Germany but you have a separate office in Germany enter the contact data In order to enter the address of the agency in Germany use the adjacent button to go to the separate address form Name of the aircraft operator on the European Commission s list of operators Enter the name of the aircraft operator as shown in the list of administering member states of the European Commission The name on the operator list of the European Commission may differ from the actual company or personal name If your name is not on the operator list select the entry NOT ON THE LIST GD chapter 4 section 2 a EU unique identifier The EU reference number if allocated is entered au
74. ked with the i Symbol Attention Important information regarding the application used is marked with the Symbol 1 2 USER MANUAL STRUCTURE In chapter 1 you find some general information of this user manual Chapter 2 covers the structure and the navigation within the application to create a monitoring plan The detailed menu functions are described in this chapter as well The workflow and associated steps in that process are presented in chapter 3 The system requirements can be found in chapter 4 Chapter 5 covers error messages and how to resolve the connected problems The manual concludes with a glossary and an index In the appendix you find a list of all boxes with the corresponding tooltips 2 HOWTO USE THE APPLICATION The application for the preparation of monitoring plans is based on the Forms Management System FMS This chapter which may serve you as an introduction describes the structure the user interface and the main functions of the application 2 1 APPLICATION STRUCTURE 241 Language Selection The application provides the possibility to prepare monitoring plans in German and in English Initially the software automatically adopts to your browsers language settings Using the symbols ES and located at the right bottom of the screen as well as on the left side menu the language selection can be switched between German and English see Figure 1 You can choose your preferred language on the Start Page before logon o
75. lowing symbol 5 the print dialogue can be blocked The setting for pop ups depends on the browser you are using We recommend to allow pop ups for the site www formulare dehst de if your web browser contains this feature More information can be obtained from the web browsers help functions 4 5 3 JavaScript Some functions of this application use JavaScript If your web browser does not support JavaScript or this feature is manually disabled these scripts are not functioning JavaScript functions which will not run if JavaScript is disabled include Displaying tooltips notes about missing or incorrect information and refreshing the web pages automatically after choices from selection windows Without using JavaScript the web pages can be updated manually by pressing the refresh button All tooltips are listed in the appendix of this user manual Nevertheless we recommend that you enable JavaScript in your web browser 4 5 4 Special Browser Features Below are mentioned some additional issues regarding the use of the web browsers MS Internet Explorer Firefox Netscape or Mozilla web browser fusing the web browsers Firefox Netscape or Mozilla no prepared e mail text is Shown when opening the e mail client to inform the recipient about the transfer of the editing rights Remedy Activate the barrier free mode before transferring the editing rights Most of the web browsers have a password manager to save the user ID and password
76. lthough they were not tested specifically 4 5 WEB BROWSER SETTINGS Web browsers can usually be configured individually by each user Each browser provides different possibilities for configurations The following web browser settings can have an effect on the behaviour of the application 4 51 Cookies Most common web browsers allow to restrict the acceptance of so called Cookies Allowing Cookies permanently is not essential when using the application but we recommend it If you do not want to save Cookies permanently it is sufficient to save them for one session only Note Cookies are a small string of text stored on a user s computer by the web browser The application FMS saves a Cookie with the used session ID This session ID is used by the server to identify the user Closing the application will delete the created Cookie immediately When disallowing cookies the session ID will be saved in the URL of the web browser Due to data security this method is more vulnerable 44 Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities 4 5 2 Pop Up Blocker In this application no pop ups are used It can happen though that a selection window is mistakenly blocked with the web browser s pop up blocker When you click for example on the following symbol and no selection window appears please check your web browser s pop up blocker settings Similarly creating a PDF file by using the fol
77. ly allow specific predefined values By clicking on the button right hand to the choice box a selection window can be opened It opens in a new browser window and shows all available values Contact monitoring Address data of the contact person s for all questions related to the monitoring plan Cookie Small string of text stored on a user s computer by the gt web browser The application FMS saves a Cookie with the used session ID This session ID is used by the server to identify the user Closing the application will delete the created cookie immediately When disallowing cookies the session ID will be saved in the URL of the web browser Due to data security this method is more vulnerable Creator The user who creates or imports a gt monitoring plan for the first time Data browser In the data browser all gt monitoring plans created and imported previously by a user are listed Furthermore all monitoring plans for which the user has received gt editing rights are listed The data browser includes information on gt operator ICAO unique designator gt editing rights gt creator version number language Data entry The data for a gt monitoring plan is entered into different boxes on the gt forms These boxes include choice box gt dropdown box gt option box text box etc Data saving local To save the current status of the monitoring plan locally
78. m After opening the form to which you have attached documents the number of attached documents is shown on the rights side to the symbol Jj see Figure 34 DEHSt Contact Masthead Usermanual Aviation Procedure fz E m dG O eo2 C m3 Ld Bl B hd 49 SO 7s 3 add Contact Monitoring 3 add German Representation 3 add Fuel Type Umwelt 2 Identification Bundes Aircraft Operator AmE GU D E H s Legal Representat ive F r Mensch urc Umsett Uegtiche zmiszi oshanoe zstelte Contact Monitoring 1 Figure 34 Attachments index You will find the overview of all attachments on page 6 of the form Identification see chapter 3 7 1 Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities Attention The file names of documents to be attached are not allowed to have special characters e g Umlauts 8 or The download of documents with special characters in their file name is not possible Note In case you have attached two documents with the same name the software will add a consecutive number to the file name automatically 3 8 3 Exporting as XML file You can export the generated monitoring plan as an XML file and save your data locally at your computer at any time Please click on the symbol in the navigation bar in order to export the open monitoring plan On the top of the current form you will find a link Click here for download Via this link you ca
79. n depending on the settings of your web browser open and or download the XML file see Figure 35 The default file name is reference MP TKM 2014 version number xml In case no reference number exists for your company yet the file name contains XXXXX You can adjust the file name as you like Aviation Procedure Usermanual Masthead Contact Umwelt Bundes pac ZIP gt Amt D E H St aoa JBEX 0 Bl bed Bl hl B9 ZO 7 Fur Mensch uni Umwelt Deuts Download monitoring plan as XML file Click here to download add Contact Monitoring add German Representation add Fuel Type Figure 35 Export of a monitoring plan Note The generated XML file contains all attachments to the monitoring plan Note The saving of data is on your own authority In case of loss of data saved in the data base you cannot claim the data to DEHSt Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities 39 40 3 8 4 Sending the XML file The transfer of editing rights is the usual procedure during the editing of a monitoring plan by several consecutive editors Alternatively the monitoring plan can be exported and imported under a different user account Note If you send the monitoring plan as XML file to the next editor please make sure that you both do not edit the monitoring plan simultaneously 3 8 5 Converting into a PDF file You
80. n the Start Page after logon Start Page see chapter 2 1 2 when the Data Browser is shown select Monitoring Plan see chapter 2 1 4 and on the import page Import Monitoring Plan Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities Choosing yourlanguage DEHSt Contact Masthead Usermanual Aviation Procedure Umwelt Bundes Amt bpdeEuH S t F r Mensch und Umwelt Oeuts Y to the subject 27a aviation Welcome to the Electronic Monitoring Plan for Tonne Kilometre Data E On the following pages you will find the software for monitoring plans for tonne kilometre data in Xyiation sector according to the monitoring guidelines The applications assists you in compiling your monitoring Nan by providing electronic forms you may fill in online via your internet browser For further information on the software please refer to the user manual Before sending the monitoring plan to the DEHSt please generate a PDF file and make sure your statemeNs are correct Prior to your first use of any application for the aviation sector please click User administration to set up your password protected access To use the software you must also accept the terms of use Technical notice To use this software you have to deactivate the pop up blocker of your internet browser or internet security software Pop ups must be allowed for the URL www formulare dehst de If your pop up blocker is activ
81. ne form page are distributed on several pages of the PDF file The use of manual word wrapping in text boxes can cause a page break in the PDF file Workaround Delete the related word wrappings and create the PDF file again The duplication of form pages is only a blemish and has no influence on the data processing 5 10 TRANSFER OF EDITING RIGHTS The editing rights cannot be Check if the receiver s alias is correct transferred Check if you have editing rights Only then you can transfer it Another user has the editing Inform the user Knowing your alias the user can transfer the rights and you would like to editing rights back to you have it back Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities 47 5 11 DATA IMPORT The import of a XML file was not successful Check if the file you want to import is a XML file Only XML files can be imported Check the file path and the file name Check if the file extension is xml Only files with the extension xml can be imported During the file export it is possible that your web browser deletes the file extension or adds a different extension Checksum provides a wrong result A checksum error during the import advices that changes have being made at the XML file after the export from FMS Forms Management System In this case an information message is displayed while the
82. nformation about the license On page 4 please name at least one contact person who will be available for questions and whom the authority DEHSt could contact regarding the monitoring plan see chapter 3 7 2 on how to fill in address forms Details concerning the ownership structure of your company shall be entered on the fifth page of the form Identification In case further companies parent company subsidiary company are registered under the same ICAO unique designator only one monitoring plan for the aircraft fleet is required In case that parent company and subsidiary company are registered under different ICAO unique designators separate monitoring plans are required If you have created a new monitoring plan one box is already available for the entry of a subsidiary company If your company does not have any subsidiary company you can hide this box by a mouse click on the symbol In case your company has more than one subsidiary company you can show further boxes by a mouse click on the symbol You can enter up to ten subsidiary companies Furthermore you have the possibility to further describe the ownership structure of your company It should be declared clearly that companies associated to your company that are registered under a different ICAO designator create their own monitoring plans and are not covered by the present monitoring plan If so please indicate to which administering states your associated companies are
83. ng Certificate AOC as evidence file attachment GD chapter 4 section 2 n Scope of operations Select the appropriate description GD chapter 4 section 2 n Scheduling of flights Select the appropriate description GD chapter 4 section 2 n Description of the aviation operations Describe your typical aviation activities Provide details of main flight routes typical leasing arrangements whether you convey passengers or cargo etc GD chapter 4 section 2 l The field may contain up to 1000 characters Do you have an Air Operating Certificate AOC The AOC means a document issued to an airline by a civil aviation authority which affirms that the aircraft operator in question has the professional ability and organisation to secure the safe operation of the aircraft for the aviation activities specified in the certificate GD chapter 4 section 2 j Identification Code of the AOC Unique identification number of the Air Operating Certificate of the issuing civil aviation authority GD chapter 4 section 2 j If you hold several AOCs list the additional certificates in the field Information about the certificate The field may contain up to 60 characters Date of issue The date on which the aviation operator certificate was issued GD chapter 4 section 2 j Use the entry format dd mm yyyy Competent authority for the AOC Information about the certifi
84. ng Plan Tonne Kilometre Data Aircraft Operator Address of Aircraft Operator Legal Representative Address of Legal Representative Contact Monitoring Address of Contact Monitoring Certificate Authority Address of Certificate Authority German Representation Address of German Representation Aircraft Fleet Aircraft Fleet Aircraft Type Aircraft Type Data Management Special Concerns Data Management and Control System Special Concerns Measurements Uncertainty Measurements and Uncertainty Assessment Measurement device Measurement Device Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities 11 The structure of a monitoring plan and the hierarchic arrangement of forms are shown in Figure 6 Some forms can be generated several times e g Aircraft Type The main form Identification as well as the sub forms Aircraft Operator Legal Representative Contact Monitoring Aircraft Fleet Data Management and Special Concerns are generated automatically by the application and cannot be deleted Identification Aircraft Operator Data management and control systems Aircraft Fleet Aircraft Type Legal representative Contact Monitoring 1 Certificate Authority 8 Boctments 8 Document s Measurements Uncertainties German representation 8 Document s amp Document s i Document s
85. nt for the application of the law and shall not constitute any legal rights IMPRINT Editor German Emissions Trading Authority DEHSt at the Federal Environment Agency Bismarckplatz 1 14193 Berlin Phone 0 30 89 03 50 50 Fax 0 30 89 03 50 10 Internet www dehst de E mail emissionshandelgdehst de Implementation EUtech Energie amp Management GmbH Dennewartstr 25 27 52068 Aachen Internet www eutech de E mail infogeutech de Status 06 2013 Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities 3 E 1 ONTENT About this User Manual c ccc ecessssccccccccecceceeceseeesessssecssssuccsncececescescecceeceeseseeeseseeseeseeaccucceacscesceseeeeeeeeees 7 L1 C s cops IER dio MT 7 L2 ASOT Manil SC pesca maces te ctecees Sense Profe decani scudo cec dnt En tion Peso Peu MINNS e eL ANON Ee cie dn c En PNEU Pee MER RUANIEE 7 How to Use Me Applica OT essei 7 2 1 Application Structure 00000000000000000000000eee000rrrssseeeseseeerressssssssseeereessssssssseeeeeeressssssseeeeeerresssseseeeeeereeso 7 2 1 1 Language Selection 00 0 0 ccccccccccseesssssseeeceecccccccccscsssseeeeeececcscceeanasseeeeeeceeseeceeaaassseeceeceeseeeeeanees 7 a2 SF PAGE er 8 Poked NAVA VOW O T eip 9 aLr Monor rmo PVA Msc otcencovcsncunssanensonaesconsensexesnaoncoseonrone anece naoncoseencsee IET PPI DP DES AE UT
86. nu item Luftverkehr on the right side of the page to reach the application for aircraft operators under the EU ETS see Figure 16 On the left side you see different menu items to compile the monitoring plans and the menu item User Management for the Aviation Sector to create and administer your user access Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities Umwelt Bundes Amt amp p Een st F r Mensch und Umwelt Destsche Emissionshandetsstelle Monitoring Plan Stationary Emissions Trading Annual Emissions Federal Environment Agency German Emissions Trading Authority DEHSt Monitoring Plan part 1 Welcome to the Electronic Forms Application of the German Emissions Trading Authority DEHSt at the Federal Environment Agency Monitoring Plan AS Please choose on the left side which application you want to start Tonne Kilometre Data NM i Please notice that all applications offered on the left have a common user management You can find it under User Management for the Monitoring Plan part 2 Aviation Sector The German Emissions Trading Authority DEHSt reserves the right to adapt the versions of the applications to a new stage of development User Management for the to provide further functionality as well as to optimize restrict or cancel existing functionality Generally your data inserted in the former AA version will be saved Aviation Sector For the applications of
87. o logon you need to enter your gt user ID and gt password Mandatory box gt Boxes that require obligatory data for the monitoring plan Monitoring Guidelines 2014 Commission decision of establishing guidelines for the monitoring and reporting of greenhouse gas emissions pursuant to Directive 2003 87 EC of the European Parliament and of the Council 2007 589 EC amended by Commission decision of amending Decision 2007 589 EC as regards the inclusion of monitoring and reporting guidelines for emissions and tonne kilometre data from aviation activities 2009 339 EC Monitoring plan Describes the monitoring and reporting of annual emissions or tonne kilometre data of an P aircraft fleet The monitoring plan is the basis for the data collection within a reporting period including fuel distance cargo etc Navigation bar Includes functions applicable to the complete monitoring plan left side and restricted to the open gt form right side Operating licence Authorisation granted to an gt aircraft operator permitting to carry out carriage by air of passengers mail and or cargo as stated in the operating licence for remuneration and or hire Operator See P aircraft operator Option box Option boxes also referred to as radio buttons are two or more boxes with different values e g yes and no in which only one value at a time can be selected the av
88. ompiling your monitoring plan by providing electronic forms you may fill in online via your internet browser For further information on the software please refer to the user manual Before sending the monitoring plan to the DEHSt please generate a PDF file and rnake sure your staternents are correct Prior to your first use of any application for the aviation sector please click User administration to set up your password protected access To use the software you must also accept the terms of use Technical notice To use this software you have to deactivate the pop up blocker of your internet browser or internet security software Pop ups must be allowed for the URL www formulare dehst de If your pop up blocker is activated the software s pop up windows will not be displayed Please enter your logon data consisting of user id and password userid password Figure 17 Logon page of the application In order to logon enter your user ID and password and then click the button start Once you have entered your user ID and password correctly you reach the respective start page for logged on users If you have entered an incorrect user ID and or password a warning message appears Note If you are not directed automatically to the start page after login please check if you have installed and activated Java Script on your computer For more details please refer to chapter 4 5 3 Note If you have been inacti
89. oring plan but do not have the editing rights then you have still the possibility to print it as a PDF file open the attachments or export it as a XML file Afterwards you can import the XML file as a new monitoring plan and can edit it again The transfer of editing rights can be done unlimited times Attention If you cannot make any entries or changes in the monitoring plan you probably do not have the editing rights for this monitoring plan 3 9 GENERATING A ZIP FILE You can generate a ZIP file by clicking the GJ symbol in the navigation bar Above the current form you will find the advice export monitoring plan as ZIP file You can download and or open the ZIP file depending on the settings of your web browser see chapter 4 The predefined default file name is reference MP TKM 2014 version number zip In case no reference number exists for your company yet the file name contains xxxxx You can adjust the file name as you like DEHSt Contact Masthead Usermanual Aviation Procedure Umwelt ZIP EUR radi amp etdndu ssSg9isaex B n al al al OP nU Soo Kt RENE una Uae Sa Download monitoring plan as ZIP file B au in EE here to download QUES SUE URIDINE RESTS Sent S ries T MORES HE Een A S FADEN QNIN add Contact Monitoring Figure 38 Creating a ZIP file The ZIP file contains the PDF file and the XML file of the monitoring plan as well as the corresponden
90. ow by whom where at what time in what aerodrome pairs systems and through which data transfers are these flights included What risks are involved in the process of capturing data How are these risks mitigated GD chapter 5 section 4 e The field may contain up to 2500 characters X Procedure to distinguish between EU What procedure is employed to ensure that it is recorded for ETS flights and non EU ETS flights all flights whether or not they are aviation activities pursuant to Annex I of the EU Directive How by whom where at what time in what systems and through which data transfers are the flights marked out What risks are involved with regard to the distinction How are these risks mitigated GD chapter 5 section 4 f The field may contain up to 2500 characters Procedures to maintain information How do you ensure that the basic data for airport position about aerodrome locations and Great information and great circle distances are up to date How Circle Distances between aerodrome by whom where at what time in what systems and through pairs which data transfers are these data updated What risks are involved with the updating procedure How are these risks mitigated GD chapter 4 section 5 c d The field may contain up to 2500 characters Procedures to determine the number How do you ensure that the correct number of passengers in of passengers onboard of one flight accordance wit
91. ox search criteria Confirming with the button Search the choice of available values is narrowed down corresponding to the typed search term By a mouse click on a value in the list the value is selected the selection window closes and the chosen value is resumed in the choice box Please select Mozilla Firefox Search criteria Search Close 1A a l 4 5 6 7 EU Identification Number Luftfahrzeugbetreiber EU Aktenzeichen AHRENKIEL CONSULTING AHSEL HAVA AIR ALLIANCE GMBH AIR ASTANA AIR BERLIN PLC amp CO AIR CHINA CARGO LTD 8 9 10 gt gt AIR MOLDOVA AIR NAMIBIA AIR NATIONAL CORP AIR NUNAVUT LTD AIR SERVICE BERLIN AIR TRANSPORT INTL 2 Figure 10 Selection window Attention If no selection window is shown please check if your pop up blocker is deactivated Option boxes also referred to as radio buttons see Figure 11 are two or more boxes with different values e g yes and no in which only one value at a time can be selected so that the available options mutually exclude each other Option boxes that initially do not exhibit any selection cannot be returned to this blank state after a selection has been made Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities 13 Is there an IC AQ designator C C attributed ta your aviation company TES no Figure 11 Option box Note
92. partment e g department of a company The field may contain up to 100 characters X Title The field may contain up to 10 characters Academic degree The field may contain up to 25 characters X Firsthame 1 The field may contain up to 60 characters 2 The firstname is transferred to the form Identification The field may contain up to 60 characters 3 The firstname is transferred to the form Identification The field may contain up to 60 characters 4 The field may contain up to 60 characters 5 The field may contain up to 60 characters Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities 65 66 X Surname 1 The field may contain up to 60 characters 2 The surname is transferred to the form Identification The field may contain up to 60 characters 3 The surname is transferred to the form Identification The field may contain up to 60 characters 4 The field may contain up to 60 characters 5 The field may contain up to 60 characters X Street address Street address no post office box The field may contain up to 100 characters X Postcode ZIP Postcode of the street address no post office box The field may contain up to 20 characters County Region The field may contain up to 100 characters City The field may contain up to 100 characters
93. proved values for passengers and luggage please specify also the applied measurement instruments for the total mass of passengers and luggage Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities 35 36 Please describe on page 1 how you assure the maintenance and calibration of the applied measurement instruments in case you are conducting the maintenance and on page 2 how you assure the maintenance and calibration of the applied measurement instruments in case these processes have been outsourced 3 7 7 Measurement Instrument This form can only be generated if the superior form Measurements and uncertainties has been generated and opened You shall generate a new form for every type of the applied measurement instrument that is relevant for the reporting of tonne kilometre data Add form Measurement Form device Measurements Uncertaint open add Measurment device 0 9 19 06 2009 17 37 42 Identification Aircraft Operator Legal Representative Contact Monitoring 1 Certificate Authority Hearorerel taal MEASUREMENTS AND UNCERTAINTY ASSESSMENT wi Aca Foe gt Aircraft Type A306 gt Aircraft Type A320 Aircraft Type A388 Maintenance and calibration Aircraft Type B732 Procedures to ensure the maintenance andor calibration of owned measurement e quipme nt Maintenance and calibration Aircraft Type B744 Aircraft Typ
94. r and Model Please select the aircraft manufacturer from the list After this selection the list of aircraft models is filtered for this manufacturer automatically which facilitates the selection process 1 Click on EDIT 2 Select the type x TAIR PARTS MERE AIR PRODUCTS 49 Identification AIR TRACTOR Aircraft Operator 19 06 2009 17 01 18 Legal Representative AIRCONCEPT Contact Monitoring 1 AIRCRAFT DESIGNS Aircraft Fleet AIRCRAFT HYDRO FORMING Aircraft Type AIRCRAFT PARTS Laan AIRCRAFT TECHNOLOGIES Special Concerns AIRDALE AIR FOUGA AIRFRAMES DAKOTA CUB _AIR LIGHT AIRMASTER AIRMAX AIRTECH 1 E RTECH 2 PARBUS B ICAO ICAO aircraft type designator 3 Select the model ts Identification A319 ACJ Aircraft Operator A 320 8 Legal Representative A321 Contact Monitoring 1 Ac330 200 Aircraft Fleet A 330 300 Aircraft Type Data Management lo Special Concerns A 340 600 A 380 800 AIRCRAFT TYPE ESSE Information about the aircrafttype rp E Consecutive number 1 Aid Super Transporter VC 1 ACJ EDIT Aircraft manufacturer AIRBUS ICAO ICAO aircraft type designator Figure 29 Selection of manufacturer and model of the aircraft type Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities 33 34 After you have selected the aircraft manufacturer and the model of the aircraft please select the
95. r 2 1 4 3 8 2 Attaching of Documents You can attach documents to your monitoring plan Due to security reasons you are only allowed to attach documents with extensions txt xls xlxs pdf rtf csv jpeg doc docx ppt pptx jpg tif tiff bmp gif zip rar and xml Please open the correspondent form and click on the symbol O in the navigation bar The page Attach or detach files is opened A table gives an overview of the number the document names and the size of already attached documents In the example shown in the Figure 33 the document AOC pdf is already attached to the form Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities 37 38 Umwelt Bundes Amt amp pb EH st F r Mensch und Umwelt Deutsche Emissionshandelsstelle Attach or detach files Close Here you may attach files to the form Please consider the following restrictions e At maximum 20 files can be attached If the number of files does not suffice you can add them in an ZIP archive e Any attached file must not exceed 10240 kB e The total of all attachments must not exceed 45 000 kB e Only files with the following extensions are allowed txt xls xlsx pdf rtf csv jpeg doc docx ppt pptx jpg tif tiff bmp gif zip rar xml The attachments names must not contain special characters such as German umlauts B or as this forestalls the document s download Please choose the
96. ress Forms The completion of address forms is required for the Name of the aircraft operator the German Representation if your company is not located in Germany but operate an own office in Germany the Legal Representative the Competent authority for the AOC in case you have an AOC as well as at least for one Contact person accessible for questions about your monitoring plan Note The address forms can be accessed by a mouse click on the symbol F on the right side of the accordant box or via the directory tree 30 Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities adding a new contactform add Contact Monitoring p add German Representation 09 08 06 2009 11 43 21 e Identification Aircraft Operator Contact Monitoring 1 rl ertiicate ANO MONITORING PLAN TONNE KILOMETRE DATA pe A306 Contact persons for questions about your Monitoring Plan pe A320 1 Firstn ype A388 irstnarre Peter ype B732 pe B744 ype DCB surname M ller Aircraft Type DH8C Data Managgment Special Concerns 3 Puslasna O Measurements Uncertainty idis Measurnfent device 1 Surname Open contact form open and add new contact form Figure 27 Opening of address forms Please complete the address forms After filling in all required boxes you can leave the address form by a mouse click on the symbol 4 that
97. ring plan and that fall under the European Emissions Trading Scheme EU ETS To enter several tail numbers please select the symbol i at the left side of the form see Figure 24 A new entry box opens You can enter up to ten tail numbers By using the symbol you can hide opened entry boxes if required The content of these boxes is then deleted Attention If no ICAO unique designator exists for your company please enter the registration marking of the aircrafts that fall under the EU ETS Is there an ICAO designator attributed to your aviation company C yes C no do Only required if yes is Registration marking of the Aircraft Only required if no is selected Competent Authority for Eurogean Union Emissions Trading Scheme Assigned administering EU Member Em State si C J Assigned identification number Opens new entry boxes for further tail numbers Consecutive number Figure 24 Entering the ICAO unique designator or the registration marking in case no ICAO unique designator exists Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities 27 28 Note If you change your selection in the box Is there an ICAO designator attributed to your aviation company from no to yes after entering the tail numbers of all the aircrafts you are operating all tail number entries are deleted automatically Using the back function of your web browser will not restore
98. s 2014 3 7 4 Aircraft type In this form you can enter details regarding the aircraft types of your fleet and the correspondent fuel types you use This form is already shown once by the application Please generate a new form for each aircraft type you use Please distinguish between aircraft types that are operated at the time of preparing the monitoring plan and aircraft types that will be added with the utmost probability in the future Attention Please only enter aircraft types that are covered by the EU ETS Please consider only additional aircraft types that you plan to operate in the future and not aircrafts of one type that you are already operating Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities Adding form Aircraft type add Aircraft Type uc Identification Aircraft Operator Legal Representative Contact Monitoring 1 E Aircraft Type w LI dla LIC AIC 19 06 2008 17 01 18 AIRCRAFT FLEET Method to calculate distance Chosen source of aerodrome position data C Description ofthe data source L Special Conlems Form Aircraft Type created initially Figure 28 Adding a new form Aircraft Type An aircraft type is defined by the aircraft manufacturer and the model When you add a new form the boxes Aircraft Manufacturer and Model are disabled You first need to select the button EDIT before you can fill in the boxes Aircraft Manufacture
99. s form you shall specify the applied measurement instruments for the total mass of freight and mail and or passengers and luggage The form is necessary if you use measurement instruments to assign the load capacity The form Measurements and uncertainties can only be created once It is subordinate to the form Data Management and can be created if Data Management is opened Add form Form Data Measurements Uncertainty Management open add Measurements Uncertainty 0 8 19 06 2009 17 37 42 LO Identification Aircraft Operator Legal Representative Contact Monitoring 1 Certificate Authority Aircraft Fleet Aircraft Type DATA MANAGEMENT AND CONTROL SYSTEM r Aircraft Type A306 mE ue T Data acquisition and handling dios e l Do you operate a data management B744 system for Emissions Trading 0 yes C no r Aircraft Type B732 Aircraft Type B744 Aircraft Type DCB purposes Aircraft Type DH8C Data Management Is this data management system an integrated part ofa certificated quality PAB Tee or environmental management e 799 s no system 53 Name ofthe quality or environmental ISO 9001 HE A M management system Figure 31 Adding the form Measurements Uncertainty If you carry freight and post it is relevant to specify the applied measurement instruments for the total mass If you do not use the standard value given in the Monitoring Guidelines 2014 or some other ap
100. s in number created file attache creating the level available deleted the directory tree of forms manually ments form 1 1 ible f Identification yes no no yes not possible for the operator 2 1 es no no no not possible for Aircraft operator y P the operator Legal 2 1 yes no no no not possible for representative the operator 2 1 3 but no Gane yes yes two yes but n always more not last monitoring one Certificate 2 0 1 no yes yes no always authority German 2 0 1 no yes yes no always representation 2 1 ot possible fo P E yes no no yes not possible for the operator 3 1 100 yes yes yes but yes always Aircraft type not last one 2 1 es no no es not possible for Data management y y p the operator 3 1 es no no es not possible for Special concerns y y p the operator Measurements 3 0 1 no yes yes yes standard Uncertainties procedure 4 0 20 no yes yes no always when a ooo superior form is available 3 4 2 Saving of Data Entries An automatic saving of the entered data occurs always when you change between forms or when you change between pages of the form button a on the navigation bar see chapter 2 1 4 Additionally you have the option to save your monitoring plan manually Select the symbol lH in the navigation bar If you leave the monitoring plan via the symbol in the navigation bar without saving the last entries all changes will be saved automatically and you will be r
101. t Type in Figure 13 Forms are grouped whenever three or more forms of a similar type exist The form groups name is marked grey in the directory tree and has no other function than labelling the form group clicking on the group name has no effect Inferior forms can be shown and masked with the buttons amp and Q The forms Contact Monitoring and Measurement Device are explicitly labelled with sequential numbers and sorted ascending in the directory tree The form Aircraft Type is named individually and automatically in the directory tree corresponding to the entries in the form Subforms Whenever a form with related subforms is active buttons to generate the related subforms are visible above the directory tree In Figure 13 these buttons are depicted for the active form Identification In case that these functions apply for a particular subform the button X can be used to delete a form Check up Box The check up box is located below the directory tree see Figure 14 It lists the fields where mandatory entries are missing or the content is faulty The information for the active form shows up always on top As the shown check up box indicates here some mandatory entries in the form Identification were not made yet Please check the following 4 Name ofthe aircraft operator onthe Identification EU Commission s list of operators LI A value is required EU unique identifier Is there an ICAO designator attrib
102. t attachments You can send the generated ZIP file via the Virtual Post Office VPS directly to the DEHSt Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities Note Please send only the ZIP file via the Virtual Post Office VPS to the DEHSt This secures that all relevant files and attachments are sent 3 10 DELETING A MONITORING PLAN You can delete a monitoring plan including all forms and data attached by a mouse click on the x symbol in the navigation bar A message as shown in Figure 39 will appear DEHSt Contact Masthead Usermanual Aviation Procedure Umwelt Bundes deHEt 4attx Bid P Amt Mod EH St Fie Mesihu Umwelt UVeulKre tmissossrargeisstelle add Contact Monitoring add German Representation add Fuel Type Yes FPh1 1 alff afl2 Figure 39 Security advice Delete a monitoring plan Are you sure to delete the whole Monitoring Plan and all it s subforms Attention If you confirm the delete request the monitoring plan will be deleted completely Neither the single forms nor the complete monitoring plan can be restored afterwards The function delete monitoring plan deletes the current open monitoring plan If you want to delete a monitoring plan that is not opened you have to leave the open monitoring plan by clicking on the x symbol and open the monitoring plan you want to delete You can delete a monitoring plan only if you have the edi
103. the deleted data Please further enter the administration state to which the European Commission assigned your company This box is initialised with the entry Germany since the German Emissions Trading Authority DEHSt designed the application for those aircraft operators assigned to its responsibility If your company is not yet assigned to any EU member state please select Not assigned to a certain member state from the list If you already have the identification number given by the authority to which your company is assigned you can enter it in the box In the next step please enter the date of the current version of your monitoring plan If you have created a new monitoring plan the current date is initialised In case changes or modification of your monitoring plan are necessary in the future you should list the changes in the box Changes in comparison to the previous submitted version The monitoring plan is then resubmitted to the authority DEHSt The listing of changes and the numeration of different versions facilitates the traceability of potential changes in the future During the first submission of your monitoring plan your can enter Initial submission in the box If you leave this mandatory box blank the check up box will indicate it as a missing entry On the second page of the form Identification that you can select by a mouse click on the symbol ul you are requested to provide information regarding the activit
104. the stationary emissions trading please choose the link at the right side Deutsch Contact Imprint Figure 16 Start page for the application for the aviation sector 3 2 2 User Account The user account has to be set up before you can use the application for the first time Start the application see chapter 3 2 1 and select the menu item User Management for the Aviation Sector in the left menu bar Here you can set up your user account You can find advices on the subject in the user manual Creating and administering user account to compile monitoring plans for aviation activities Once you set up the user account it is valid for the entire air aviation section 3 2 3 Logon To logon select the menu item Monitoring Plan Tonne Kilometre Data 2014 special reserve in the left menu bar The logon page of the application to compile the monitoring plan Tonne kilometre opens see Figure 17 Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities 19 DEHSt Contact Masthead Usermanual Aviation Procedure Umwelt Bundes Amt p EH St F r Mensch ond Umwelt Deutsche Emissionshandelsstelle to the subject area aviation Welcome to the Electronic Monitoring Plan for Tonne Kilometre Data On the following pages you will find the software for monitoring plans for tonne kilometre data in aviation sector according to the monitoring guidelines The applications assists you in c
105. ting rights and you have created or imported this monitoring plan Note You can see in the data browser who has generated the monitoring plan 4 SYSTEM REQUIREMENTS The application has been tested with different common operating systems and web browsers Due to the vast number of existing combinations and configurations not all of them could be tested Therefore in this manual we refer to some common settings which have been tested intensely and with success If you encounter difficulties to view the application correctly we advise you to use one of the tested reference configurations below The application is used online on a website To enter data online no additional application or application updates have to be installed Only a permanent internet connection is required for the duration of the data input The optimal display resolution to view the web pages is 1024 x 768 When using a smaller setting the application might be displayed incompletely 4 1 OPERATING SYSTEM AND WEB BROWSER The application can be run on every operating system using a personal computer The used operating system has no effect on the application because the application forms are displayed on a normal web browser This application was tested successfully with MS Windows XP Professional Service Pack 2 Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities 43 The following web browsers were tested successfully
106. tions occur These discrepancies are described in Table 5 Table 5 Discrepancies with familiar browser functions Activity Comment RS The return to the previous site via the symbol back is not possible within the e application the error message Web page expired appears The refresh of the site via the web browser function refresh Ea loads the previous site V Attention Beware that this may result in the loss of unsaved data Leave the web When leaving the web site e g via entry of a new internet address into the address bar site of the web browser all unsaved data is lost V Attention No warning or confirmation prompt appears when you leave the web site The Welcome Page symbol of the web browsers navigation bar opens the web site which was previously defined by the user This is equivalent to leaving the web site V Attention Please do not mix up the Close symbol fat of the application within the forms with the Welcome Page symbol fag Of the web browser When leaving the web site via the Welcome Page symbol d of the web browser all unsaved data is lost gt 6 Save Your web browsers Save function is incapable of saving data in the forms Saving of data in forms is only possible by using the symbol j Save in the navigation bar Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities 17 18 3 WORKFLOWS FOR THE AI
107. to be used for activities pursuant to Annex I of the EU Emissions Trading Directive x Number of leased aircraft Enter the number of leased aircraft of this type which are to be used for activities pursuant to Annex I of the Emissions Trading Directive X Total number of aircraft The total number of aircraft of one type used or which will be used in future for aviation activities pursuant to Annex I of the EU Emissions Trading Directive is automatically calculated from the number of own aircraft and the number of leased aircraft Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities DATA MANAGEMENT AND CONTROL SYSTEM X Do you operate a data management In accordance with Chapter 10 of Annex I of the system for Emissions Trading Monitoring Guidelines you are obliged to implement a data purposes management system for the purpose of monitoring tonne kilometre data and emissions Have you established a data management system which complies with the requirements of the Monitoring Guidelines GD chapter 3 and chapter 4 section 7 X Is this data management system If you have established a data management system an integrated part of a certificated which complies with the requirements of the Monitoring quality or environmental management Guidelines Is this data management system an integral part system of a certified quality or environmental management syst
108. tomatically on the basis of the previous field GD chapter 4 section 2 b Is there an ICAO designator attributed to your aviation company Do you have an ICAO airline code pursuant to ICAO document 8585 If yes enter this code in the following field If no skip the following field GD chapter 4 section 2 f ICAO unique designator The ICAO airline designator is the code specified in field 7 of the ICAO flight plan without the flight identification three letter code GD chapter 4 section 2 f Registration marking of the Aircraft tail number If the aircraft operator does not have an ICAO Airline Code code enter the registration markings of all aircraft you operate at the time of submission of the monitoring plan GD chapter 4 section 2 g If you wish to enter more than one registration marking additional segments can be added by using the symbol on the left hand side Assigned administering EU Member State Enter your assigned administering EU member state from the list of administering member states of the European Commission If you have not been assigned to an administering EU member state select the entry Not assigned to a certain member state GD chapter 4 section 2 h Assigned identification number Reference number allocated by the competent authority responsible for emissions trading You will not know the reference number when a monitoring plan is submitted for
109. toring plans or the stationary emissions trading Subform gt Forms are arranged in a hierarchic structure An inferior form can only be added if the superior form already exists Whenever a form with related subforms is active buttons to generate the related subforms are visible above the gt directory tree Submenu Located above the directory tree for forms with related gt subforms The gt subform is generated and loaded by using the left mouse button Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities 51 52 System requirements The necessary system requirements for the application are given in the user manual Text box gt Box that can be filled with text Tooltip Small window of the graphical user interface which offers additional information here for gt boxes Upper menu The menu items of the upper menu link to the correspondent pages on the homepage of the German Emissions Trading Authority P DEHSt By clicking on one of these menu items the related page opens in a new browser window User account User id Access authorisation for computer or application consisting of gt user ID and gt password User name here free choice of text with at least six and a maximum of 20 characters Version number Can be freely allocated to identify and distinguish various versions of the gt monitoring plan VPS Abbre
110. uted to your aviation company yes no ICAO unique designator ZYX E Registration marking of the Aircraft 1 tail number Competent Authority for European Union Emissions Trading Scheme 4 A Figure 14 Check up box Clicking on the red arrow in front of a listed item in the check up box the corresponding form is opened and the cursor is positioned in the equivalent mandatory field with the missing or wrong entry The check up box is refreshed automatically when another form is picked and when the monitoring plan is manually saved mouse click on the button H in the navigation bar Additionally the monitoring plan can be checked by a mouse click on the button by what the check up box is also refreshed Details on possible error messages and how to resolve the connected problems are listed in chapter 5 Navigation Bar Above the forms you can find the navigation bar The different functions of the navigation bar are described in Table 3 Additional functions for open forms are listed in Table 4 The complete functions of the navigation bar are not available in all forms e g in forms for which you do not have the editing rights Therefore if you do not possess the editing rights of a monitoring plan symbols may be grey and inactive Check plan Save plan Delete plan Pass on editing rights Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities 15 Table 3 Symbols in the navi
111. ve for more than 180 seconds on the logon page you need to refresh the page using the button in the navigation bar of your web browser Otherwise the message The authentication was cancelled due to too long inactivity appears and you need to repeat your logon If you type in a wrong password three times during logon your access to the application is denied for the next 15 minutes After that you can try to log on again In case you forget your password you can change it via the user management by using the link forgot your password 3 2 4 Logoff It is recommended that you log off the system after completing your work on the monitoring plan In order to log off the application choose the menu item Logoff in the left menu bar This menu item is only available if you are logged on already It is recommended to save your ongoing work locally via an export before leaving the application You will find notes on exporting XML files in chapter 3 8 3 20 Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities Note After completing your work always log off the system via the menu item Logoff in the left menu bar Automatic logoff If you attempt to enter data after a longer period of inactivity 30 minutes an error message will appear as you have been logged off the system automatically see Figure 18 DEHSt Contact Masthead Usermanual Aviation Procedure Umwelt Bundes Amt D EH
112. viation for Virtuelle Poststelle Virtual Post Office It allows the encoded and signed transfer of e mails between gt aircraft operators and authorities Web browser Program for the presentation of web pages HTML Code XML Abbreviation for Extensible Markup Language language to create structured documents Specific for XML is the separate description of content and format XML ile File in the XML format the application uses the XML format for data exchange outside of the system XML interface Possibility for data exchange between different programs through XML The interface definitions for this application are available online on www dehst de ZIP file File which contains one or more compressed files created with a compression program The resulting file ends on zip Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities INDEX G German representation eese 26 A I Address TOLT a 2 bt ivbtvEtvE DEO FFPNFEPES EPOR USATE UNE 31 46 Aircraft n aTa LLL 31 0950 E EEEE E E E E E 9 Aircraft Manufacturer 33 34 ICAO type designator 34 Aircraft operator cccesesesssecececcececeeececeeees 9 26 ICAO unique designator 27 29 Aircraft LY DO einer tret etes treten dne 32 Identification sees 26 28 29 Air Operating Certificate ee
113. y be edited via your account The exclusive editing rights quarantee that only you can edit the monitoring plan You have to transfer the editing rights in order to allow another person to edit the monitoring plan Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities Note A simultaneous editing of a monitoring plan by several users can cause inconsistencies and data losses and therefore should be avoided You can transfer the editing rights to other persons that have their own account This procedure is recommended if several persons in your company are involved in editing the monitoring plan This procedure secures that the monitoring plan is edited consecutively Attention Before transferring the editing rights it is recommended to export the monitoring plan as XML file for a data backup If required you can import and edit this monitoring plan afterwards Please note that by the import of a monitoring plan a new monitoring plan will be generated automatically see chapter 3 3 3 You transfer the editing rights by clicking on the symbol in the navigation bar Therefore the monitoring plan has to be opened By clicking on the symbol in the navigation bar the form Transfer editing rights will be opened see Figure 37 Type in the Alias of the receiver of the monitoring plan Leave the box by using the tab or return key If the entered alias exists the form is filled automatically
114. y whom is the information regarding the uncertainty of measurement devices and calibration procedures recorded and documented GD chapter 4 section 6 f The field may contain up to 250 characters ADDRESS X Organisation operator company authority 1 Name of the organisation of the aircraft operator At this point private aircraft operators should again enter their first name and last name The name is transferred to the form Identification The field may contain up to 250 characters 2 Name of the organisation at which the legal representative is employed Private aircraft operators who themselves are the legal representative must again enter their first name and last name at this point The field may contain up to 250 characters 3 Name of the organisation at which the contact person for monitoring is employed Private aircraft operators who themselves are the contact person for monitoring must again enter their first name and last name at this point The field may contain up to 250 characters 4 Name of the civil aviation authority which has issued the aviation operator certificate The name is transferred to the form Identification The field may contain up to 250 characters 5 Name of the organisation which can be contacted as the representative local presence in Germany The name is transferred to the form Identification The field may contain up to 250 characters X De
115. you can export the data This is recommended always before leaving the application Data security The German Emissions Trading Authority gt DEHSt does not have access to the data entered for a gt monitoring plan The data is saved on an external server Data set Each gt monitoring plan within the application corresponds to one data set and vice versa Application to Compile the Monitoring Plan Tonne Kilometre Data 2014 for Aviation Activities 49 DEHSt German Emissions Trading Authority at the Federal Environment Agency Directory tree Lists all gt forms contained in the open monitoring plan The directory tree serves as a navigation tool By a mouse click on one of the forms names the related form is opened Dropdown box List within a form which can be opened by a mouse click on the arrow right next to the box The relevant entry can be chosen by scrolling through the list Editing rights transfer The gt editing rights can only be transferred by the current holder of the editing rights Editing rights exclusive EU unique identifier The possession of the editing rights is obligatory to edit a gt monitoring plan The editing rights of a gt monitoring plan are exclusive to one user The current holder of the editing rights to a gt monitoring plan is shown in the data browser Reference number assigned trough the European Commission
116. you find on the right side of the first box or by opening a new form in the directory tree 3 7 3 Aircraft Fleet Please indicate in the form Aircraft Fleet which method you are going to use to monitor the tonne kilometre data For the determination of the tonne kilometre data distance and payload i e total mass of freight are required The form is created initially by the application The form cannot be deleted Please indicate on the page 1 which data sources you use for the aerodrome location data i e for the degree of longitude and latitude of the aerodrome You can select the data from a list which you can open by clicking the symbol at the right side of the field Chosen source of aerodome position data In accordance with the Monitoring Guidelines 2014 the data published in Aeronautical Information Publications AIP or applications based on this data shall be used If you have selected other data sources based on Aeronautical Information Publications AIP please describe the data source you use This description is not erased by the application in case you change your selection of the data source later Should you make some changes please check afterwards that your selections are correct You shall also indicate if you use an automatic calculation system to report the distance between aerodromes Should this be the case please state the name of the system you are using and give a short description of that e

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