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1. FIRM E E E Must be a direct match headings with subdivisions are not reported E You must make the correction Search OPAC verify heading Search OCLC verify that the correct heading 1s still valid 1s so correct the heading Edit View Diagnose Communicate Help INVALID headings used 1 gt FIELD 650 OjaHealth care INDEXED AS SUBJECT health care MESSAGE INVALID HEADING CORRECT HEADING IS medical care FROM b12540419 World Health Organization International Collaborative Study of Medical Care Utilization Health care an international study report of the World Health Organization International Collaborative Study of Medical Care Utilization edited by Robert Kohn and Kerr L white with a foreword by Robert F Bridgman CATALOG DATE 03 12 2002 FUNCTION oc AT TERM 0 INITIALS ON Tue Mar 12 2002 07 55 22 Ke a number to edit that database record or IP gt PRINT R gt RANGE Q gt QUIT Choose one 1 1 P R Q Anzio Lite Version 11 4t Edit View Diagnose Lommunicate Iranster Help A11115208 Last updated 06 29 01 Created 06 29 01 Revision 2 01 ACODEI 02 ACODE2 a 03 ASUPPRESS 04 001 0ca02009280 05 008 0102231 anannbabn ana cz n 06 010 sh 85082871 07 150 Medical care 08 360 isubdivision aMedical care iunder names of individual military services and under individual wars classes of persons ethnic groups and occupational2. Workflow considerations H WE PEE rum Ex p Je Esch E Limiting by Other Criteria pe ES E E Limit report to specific F gt Function done by user User Manual 101470 U User gt Terminal number used by user L gt Location in bib rec P Prepare report 0 QUIT ES E E E Reports on Headings F gt Headings used for FIRST Time I gt INVALID headings used D gt DUPLICATE call numbers amp other errors B BLIND References R Duplicate authority RECORDS U Bibliographic UPDATES N gt NEAR matches L gt BUSY matches X gt Non Unique 4XXs Y gt Cross Thesaurus matches A gt ALL reports C gt CLEAR report file Q gt QUIT Choose one E L D B R U N L X Y A C Q From main menu select D then H Headings Used for the First Time 101471 Authors Subjects including subdivisions Ez a 1 Sa MI m NOT series or uniform titles Perform authority work at time of cataloging Create list of new bibs with UTs and series then check UMD downloads authority record only if cross references 4xx or 5xx are present _ 1 1 B Hi Sample Authority Record A10818753 Last upd 03 28 00 Created 09 15 97 Rev 2 0X0 0 b PE 02 ACODE2 03 ASUPPRESS 04 001 02099795 05
3. iTo modify a particular field Key its number IV gt VERIFY MARC Codes iH gt Verify HEADINGS Z MOVE Fields ADDITIONAL options F gt FULL Screen Editor I gt INSERT a Field ERE one 1 18 V H F 1 Z D C P R Q X Lite Version 11 4t OCLC Searching Tips Many subject headings with free floating subdivisions are established LC authority records with cross references E May need to search multiple OCLC indexes Example Shakespeare is in both name and subject indexes Corporate author uniform title personal name subject conference OCLC Downloading Tips Interactive downloading Authority records for 100 110 111 or 130 headings automatically index as author or title N When authority record is needed for the subject index specify load table choice before exporting Watch authority records with mixed tags 150 with 400 and 500 xrefs Choose proper load table if necessary atab asub 101524 ES n EH OCLC Downloading Tips con t Batch downloading Choose correct downloading table in III No need to copy authority records No problem with mixed tags Mixed Tags 150 0 Holy Cross 400 00 Jesus ChristlxCross 450 500 00 Jesus ChristlxCrucifixion 500 00 Jesus ChristlxRelics 550 0 Feast of the Cross If using interactive downloading Jesus Christ will be indexed as an author rather than a subject because it is a 00 field View w
4. m Usually because last bib record has been with heading has been deleted B Author title subject Manually delete if all headings are out of the database B We retain blind reference when we have the heading with subdivisions so we can have use of the cross references Edit View Diagnose Lommunicate lranster Help BLIND References 03 18 02 1 gt FROM a10929861 SUBJECT 150 0 aAerospace engineers FUNCTION ee AT TERM 701 INITIALS tejn ON Fri Mar 15 2002 13 03 54 MESSAGE IS A BLIND REFERENCE 2 gt FROM a10736219 SUBJECT 150 0 aMetals xCold working FUNCTION ee AT TERM 701 INITIALS tejn ON Fri Mar 15 2002 12 58 39 MESSAGE IS A BLIND REFERENCE 3 gt FROM a11135402 TITLE 130 O aDiscrete mathematics and theoretical computer science FUNCTION oc AT TERM 0 INITIALS ON Thu Mar 14 2002 09 30 48 MESSAGE IS BLIND REFERENCE Ke a number to edit that database record or IP gt PRINT R gt RANGE Choose one 1 3 P R Q Anzio Lite Version 11 41 BLIND References 03 27 2002 2 gt FROM 211036825 SUBJECT 150 OlaDrivers licenses FUNCTION oc AT TERM 0 INITIALS ON Thu Mar 23 2002 15 07 26 IS A BLIND REFERENCE You searched for the SUBJECT drivers lic 3 SUBJECTS found with 3 entries SUBJECTS 1 3 are m 1 Drivers Licenses gt Authority Record 2 Drivers Licenses United States 3 Drivers Licenses United States States Duplicate aut
5. au AT TERM 0 INITIALS ON Wed Mar 13 2002 05 20 05 Key a number to edit that database record or IP gt PRINT R gt RANGE Q gt QUIT choose one 1 1 P R Q Anzio Lite Version 11 4t vou searched for the AUTHOR sfwa 2 entries found entries 1 2 are STWa See SCIENCE FICTION AND FANTASY WRITERS OF AMERICA 2 See SCIENCE FICTION WRITERS OF AMERICA Ip Tease type the NUMBER of the item you want to see or Ip gt PRINT Q gt QUIT d LIMIT this Search Choose one 1 2 P L Q Anzio Lite Version 11 41 Beth on TCP IP connect oclc org E SID 01665 intire list displayed WTH co SFWA Records 2 Rec Field accessed gt gt Established heading 14 SFWA gt gt Science Fiction and Fantasy Writers of America 24 SFWA gt gt Science Fiction Writers of America Beth TCP IP connect oclc org SID 01665 intire record displayed co SFWA Record 1 of 2 LC NACO NAME ARN 3304549 Rec stat n Entered 1 59 30125 Types Z Upd status a Enc lvl n Sources e Roman Ref status Mod rect Name use a Govt agn Auth status a Subj a Subj use a Series n Auth ref a Geo subd n Ser use b Ser num n Name n Subdiv tp n Rules GC 1 010 nr 93002674 14 2 040 NIC c NIC 005 19930126062654 8 4 A 2 Science Fiction and Fantasy Writers of America 4 5 4102 SFWA 1 6 51 0 2 Sci
6. if necessary sample FTU Subject Entry FELD 650 OlaMirrors in art INDEXED AS SUBJECT mirrors in art 2222 MESSAGE PRECEDED BY mirrors history 2000 FOLLOWED BY mirrors in literature FROM b12311785 Miller Jonathan 1934 On reflection Jonathan Miller CATALOG DATE 01 25 2002 FUNCTION oc AT TERM 0 INITIALS bjt ON Fri Jan 25 2002 08 18 48 First Time Subjects m Check preceding and following entries on list Preceding or following entry may be from a 4xx or 5xx field on another authority record Check for root heading in OPAC FIELD 650 OlaDinosaur paraphernalialzUnited States PRECEDED BY dinophyta FOLLOWED BY dinosaur provincial park Decision need authority record for Dinosaur paraphernalia since it has a 4xx N First Time Subjects con t E Search OCLC and download authority record if needed N Root heading or full subject heading or both T m First Time Subjects con t m Can the free floating subdivision be used for this type of heading United StatesIxHistorylyCivil War 1861 1865 xPhotography N Decision IxPhotography is authorized for Wars so heading is okay verified that no authority record with xrefs existed for full subject heading ES E E ER First Time Subjects con t s ES ET m Is geographical subdivision in correct position AgedlxAbuse oflzUnited States Learning disabled
7. zUnited States xIdentification Decision IxAbuse of may be subdivided geographically IxIdentification may not be subdivided geographically Both headings are Okay N ES E ER FIELD 650 0 laFirelxComputer simulation INDEXED AS SUBJECT fire computer simulation PRECEDED BY fire companies FOLLOWED BY fire departments Decision search OPAC to see 1f authority record for Fire exists If not search OCLC and download 1f needed has xrefs Check to see that IxComputer simulation is okay free floater and search OCLC to see if authority record exists and is needed has xrefs FIELD 650 0 laIndustry and statelzUnited States INDEXED AS SUBJECT industry and state united States PRECEDED BY industry and state FOLLOWED BY industry and state united states videocassettes Decision Searched OPAC and found xref Industry and state SEE Industrial policy Searched OCLC and verified that Industrial policy was correct corrected heading on bib record Heading did NOT appear on Invalid Headings report since it did not match 4xx EXACTLY Industry and state Also corrected the followed by heading which was on same bib record Example from Subject FTU List FIELD 650 0 laSlave insurrrections zUnited StateslvSources INDEXED AS SUBJECT slave insurrrections united states sources N PRECEDED BY slave insurrections virginia FOLLOWED BY slave keeping Decision wondered why V
8. 008 8602111 anannbab aana czn 06010 sh 85038796 07 053 QL737 C22 cZoology 08053 SF42IIbSFA440 2lcDomestic animals 09 150 Dogs 10450 11550 Domestic animalslwg 12681 Example underlaPets N ES E E Sample First Time Use FTU Author FIELD 100 1 laCole Bernard Conrad INDEXED AS AUTHOR cole bernard conrad MESSAGE PRECEDED BY cole babette FOLLOWED BY cole brock FROM b1231545x Cole Bernard Conrad The emergence of net centric computing Bernard C Cole CATALOG DATE 01 16 2002 FUNCTION oc AT TERM 0 INITIALS bjt ON Wed Jan 16 2002 15 35 30 First Time Authors m On III report check preceding and following entries for new heading Remember that preceding and following entries may be from 4xx or 5xx field in another authority record m Search OPAC only if a potential problem exists UMD always searches OPAC Groft Tammis Kane Preceded by grofman bernard Followed by grogan denis joseph DECISION no potential problem skip OPAC search Example from Author FTU List eg p ES FIELD 1001 laDoyle Arthur Conan ld1859 1930 INDEXED AS AUTHOR doyle arthur conan 1859 1930 PRECEDED BY doyle beth FOLLOWED BY doyle arthur conan sir 1859 1930 Decision verify form of name and correct wrong heading First Time Authors con t W Search name in authority file OCLC Download authority record if needed Correct heading in OPAC
9. AUTHORITY CONTROL What You Need to Know to do it Yourself N Dana Kemp Innovative Interfaces Inc Beth Taylor Univ of Mich Dearborn Barbara Kriigel Univ of Mich Dearborn CS 2 B University of Michigan Dearborn NE SS m 225 000 bibliographic records 102 000 authority records Download only authority records which have xrefs m 4 500 titles cataloged annually 8 2 25 FTE professional catalogers Using III Authority Reports 105070 1 1 0 How often to print or view online el PEEL rum 22 Eee p Jee Esch qu E Recommended daily or weekly Whether or not to exclude records without a Cat Date in bib record If full record is downloaded at time of order do not exclude Cat Date Whether to limit any reports m What fields to include in duplicate field report Call number ISBN ISSN OCLC barcode Headings are Checked When E Record is downloaded m Title is changed C m Heading is added deleted or modified Record is suppressed or unsuppressed by using BCODES3 field in bib record Bib record is deleted Excluding Based on Cat Date Select a report or ALL System provides information and warning Exclude records without a CAT DATE y n System can be set so this question is not asked reports will automatically exclude bib records without cat date A gt A gt S gt O gt D 4
10. ence Fiction Writers of America w a I 7 670 Bulletin Science Fiction and Fantasy Writers of America winter 1992 b cover Science Fiction and Fantasy Writers of America SFWA 6 675 Bulletin of the Science Fiction Writers of America fall 1991 rover Science Fiction Writers of America Cross Thesaurus Matches 101478 mI verifies that the authority record and the A A heading on the bibliographic record are from the same thesaurus If the indicators do not match no changes take place Headings are reported for you to check E Have III enable this feature ALL Reports 101481 E All reports are run with one command Reports are labeled B Reports are the order of the Reports on Headings screen CLEAR report file 101460 When all reports are run clear the file otherwise the next time this report is run the headings from the first report will be reported again with all the new incoming headings generated by the new work done in the database N Im E B E How Much Time Does This Take First Time Headings Report UMD generates 2 4 new headings per title cataloged 2 3 of new headings are subject headings MM E Catalogers spend 2 3 hours total per week AB ALL Other Reports 15 minutes per week Questions Dana Kemp s E dkemp 11 Beth Taylor bjtay
11. groups e g aUnited States Air Force Medical care world War 1939 1945 Medical care Aged Medical care African Americans Medical care Construction industry Employees Medical care 09 450 Delivery of health care 10 450 Delivery of medical care 11 450 Health care 12 450 Health care delivery 13 450 Health care systems Health services To modify a particular field Key its number gt VERIFY MARC Codes F gt FULL Screen Editor Z gt MOVE Fields iH gt Verify HEADINGS I gt INSERT a Field gt ADDITIONAL options ERE one 1 22 V H F I Z D M C P R 0 4 m Lite Version 11 41 eg NM Health care xUtilization is reported on Headings Used for First Time rather than on Invalid Headings because it does not match 4 exactly the addition of the sub division makes it not an exact match Edit View Diagnose Communicate 1ranster Help or FIRST Time 1 gt FIELD 650 OjaHealth care xUti lization INDEXED AS SUBJECT health care utilization MESSAGE lt FIRST TIME USE lt lt lt lt PRECEDED BY health care technology FOLLOWED BY health catchment areas FROM b12540407 World Health Organization International Collaborative Study of Medical Care Utilization Health care an international study report of the World Health Organization International Collaborative Study of Medical Care Utilization edited by Robert Kohn and Kerr L white with a foreword by R
12. hority RECORDS 101475 Generated by loading authority records Alerts you of duplicate authority records E Will alert you of duplicate author records when there 15 an added It Il Ik Not really a duplicate User manual 101484 You make decision about whether or not to retain authority record Duplicate authority RECORDS 03 27 2002 es ES E E 1 gt 150 O aMicrofinance INDEXED AS SUBJECT microfinance DUPLICATE AUTHORITY FROM a11036904 FUNCTION oc AT TERM 0 INITIALS ON Thu Mar 23 2002 15 11 42 Duplicate authority RECORDS 03 27 2002 1 gt FIELD 100 10jaTwain Mark d1835 1910 tCorrespondence kSelections INDEXED AS TITLE correspondence DUPLICATE AUTHORITY FROM a11037428 FUNCTION oc AT TERM 0 INITIALS ON Thu Mar 23 2002 11 02 34 CET ux Hi B You searched for the AUTHOR twain mark 13 entries found entries 1 8 are Twain Mark 1835 1910 B gt Authority Record gt Authority Record gt Authority Record gt Authority Record gt Authority Record gt Authority Record gt Authority Record gt Authority Record Adventures of Huckleberry Finn Autobiography Correspondence Correspondence Selections Novels Selections Selections 1982 Selections 1983 Selections 1984 Automatic Authority Control Processing 101467 Reports generated when authority reco
13. irginia preceded United States since doesn t come before and saw typo in new heading 3 r s Corrected bib record FIELD 650 0 laTravellzGreat BritainlxHistory INDEXED AS SUBJECT travel great britain history PRECEDED BY travel french united states FOLLOWED BY travel guidebooks Decision authority record for Travel shows it can t be subdivided geographically Corrected heading to Great BritainIxDescription and travel Did not add IxHistory because IxDescription and travel cannot be subdivided by IxHistory Subject Cat Manual sect 1647 9 Headings entering the database for the first time that are already in the database as a 5xx reference on another heading Example Tree farms will not be on the FTU list when it is used as a 650 subject heading because it is already in the database as a 550 xref on the authority record for Timber N D Ei B E 04 001 05 008 06 010 07 053 08 150 09 360 10 450 11 550 12 550 13 550 14 550 15 550 16 550 17 550 Edit View Diagnose Lommunicate 1ranster Help A11071308 01 ACODEl Last updated 06 21 00 Created 06 21 00 Revision 1 02 ACODE2 03 ASUPPRESS 02025223 0003211 anannbabn sh 85135386 0 SD434 bSD535 3 cForestry Timber iindividual timber trees e g a0ak Pine Forest production Building materials wg Forest products wg Lumber trade wg Forests and forestry Lumber Tree farms Trees Ib ana cz n
14. ith Innopac Tags 3 i a EH fo e ET In database maintenance type an asterisk to see Innopac tags SUBJ AUTH Holy Cross 5 FRM Jesus Christ Cross NAME SA FRM Jesus Christ Crucifixion SA Jesus Christ Relics SUBJ S FRM Cross SUBJ SA FRM Feast of the Cross To Avoid problems with Mixed Tags E Check tags before exporting from OCLC m Insert a command line 949 at the end of the authority record with mixed tags m Specify which authority record load table you wish to use 101524 atab asub for subjects atab anam for names PG Can also be used when you want to download a name authority record into subject index Other headings reports generated when bibliographic records are added deleted or with some updates m _ 1 Reports on Headings F gt Headings used for FIRST Time I gt INVALID headings used D gt DUPLICATE call numbers amp other errors B BLIND References R Duplicate authority RECORDS U Bibliographic UPDATES N gt NEAR matches L BUSY matches X gt Non Unique 4X Xs Y gt Cross Thesaurus matches A ALL reports C CLEAR report file Q gt QUIT Choose one F LD B R U N L X Y A C Q INVALID headings used 101472 Checks incoming 1 xx OXX amp 7xx against 4xx headings in Authority file pe
15. lor umich edu 313 593 5402 Barbara bkriigel umich edu 313 593 5614 Handouts libraryweb umd umich edu iug
16. obert F Bridgman CATALOG DATE 03 12 2002 FUNCTION oc AT TERM 0 INITIALS ON Tue Mar 12 2002 07 53 33 Ke a number to edit that database record or IP gt PRINT R gt RANGE Q gt QUIT Choose one 1 1 P R Q Anzio Lite Version 11 4t DUPLICATE call numbers amp other errors 101473 m Alerts you of duplicate errors Duplicate call numbers e Duplicate OCLC or ISBN ASSN Duplicate barcodes patron and item E E Or can be set to none catching nothing E You make corrections Edit View Diagnose Lommunicate Iranster Help DUPLICATE call numbers amp other errors 1 gt FIELD 001 45749794 INDEXED AS OCLC NO 45749794 MESSAGE nen gp DUPLICATE USE 646 646 FROM b12542404 Naidoo Beverley The other side of truth Beverley Naidoo CATALOG DATE 03 18 2002 FUNCTION oc AT TERM 0 INITIALS bjt ON Mon Mar 18 2002 08 16 43 Key a number to edit that database record or IP gt PRINT R gt RANGE Q gt QUIT Choose one 1 1 P R Q Anzio Lite Version 11 4t You searched 2 entries found entries 1 2 are CALL 45749794 1 The other side of truth Beverley Naidoo 2 The other side of truth jPN Naid6 07 Please type the NUMBER of the item you want to see or Ip gt PRINT L gt LIMIT this Search ID gt DISPLAY Title and Author Q gt QUIT ichoose one 1 2 P D L Q Anzio Lite Version 11 41 BLIND references 101474 Reported once
17. ority record Punctuation Case upper or lower Tagging or Subfield delimiters gt Diacritics vs amp E You make correction p ST E E NEARLY MATCHES 03 26 02 ac cnc HN HN gt FIELD 9610 20 aGoldman Sachs amp Co INDEXED AS SUBJECT goldman sachs and co NEAR MATCH CORRECT HEADING MAY BE d110 20 aGoldman Sachs amp Co BIBLIOGRAPHIC RECORD b12325740 AUTHORITY RECORD a11037635 CATALOG DATE 03 26 02 FUNCTION au AT TERM 0 INITIALS Tue Mar 26 2002 05 20 03 BUSY matches 4101480 should have been updated B Busy In use by the system Report tells you what the heading is in your database currently and what it should be changed to We have seen this only a few times N ES Di E Report gives the incoming non unique 4xx its authority record number and the authority record number of at least one other record with the same 4xx You verify that all 4xx headings should remain on the authority records Fastest way call up 4xx heading in OCLC and make sure your authority records are still valid Edit View Diagnose Communicate 1ranster Help NON UNIQUE 4XX 1 gt FIELD 0410 2 aSFWA INDEXED AS AUTHOR sfwa MESSAGE NON UNIQUE 4XX AUTHORITY RECORD 10018207 AUTHORITY RECORD a11135372 CATALOG DATE FUNCTION
18. rds are loaded or updated if product is enabled Automatic Authority Control Processing Bibliographic UPDATES Authority record is loaded or updated First time headings A heading changes new revised authority record overlays old record or 15 loaded amp old record 1s deleted E All 4xx fields on authority record will be checked against headings in your database Automatic Authority Control Processing con t N Overnight III checks the 4xx fields on new or updated authority records against the database and changes headings on bib records that match the 4xx fields Headings with subdivisions ARE changed automatically D m _ MESS CHAN BIBLIC Automatic Processing Will NOT Occur If Old heading is not listed as 4xx on new auth rec m Old hdg exists as 4xx on more than 1 auth rec mB Heading on bib record is mis tagged 651 0 Afro AmericanslxHistory Indicator in heading on bib record is different than thesaurus indicated 1n 008 11 field 650 4 Afro AmericanslxHistorylx Videocassettes Automatic Processing Will NOT Change Free floating subdivisions without a matching authority record Twain Mark 1835 1910IxCharacterslx Afro Americans Lincoln Abraham 1809 1865IxRelations with Afro Americans NEAR matches 101479 m Reports headings that are not an exact match E Something is slightly different between the heading in database amp auth
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