2011-2012 County District School Information
Contents
1. Phone No format 888 888 8888 or 8888888888 or 888 888 8888 x1234 Fax No format 888 888 8888 or 8888888888 Email After filling out above please carefully verify the data then click the SAVE button to submit Cancel Save Once you have completed and or updated the information please click on the Save button to update the record Please verify information before saving it Page 8 ADDITIONAL INFORMATION WILL AVAILABLE MONDAY JULY 18 Page 92. Then click the Log on button to log into the System CDS District Level Main Menu On the main menu contains links for four actions 1 District Information Displays current information and allows user to update certain district information 2 Current Schools In Your District Allows the user to see a list of all the schools in the district LEA The user can access the data for each school by clicking on the school link 3 Manage School Information Allows the user to select and access school information from which they can view or update certain school information 4 Create School Information Allows the user to input information required for a New School and 5 Exit System Figure 1 CDS INFORMATION SYSTEM County NJDOE IMS District NJDOE OIT DISTRICT INFORMATION CURRENT SCHOOLS IN YOUR DISTRICT gt MANAGE SCHOOL INFORMATION FOR Select School v b CREATE SCHOOL INFORMATION Only if the school information does not exist in the above list After the new school information is created it must be finalized by County CDS administrator Exit System Before logging into CDS you must contact your Web User Administrator WUA to create your Web User ID and password for this project You can find detailed information regarding user accounts by clicking on the hyperlink called About User Account Administration at http www state nj us njded data collections Pa
3. following is a list of the types and meanings Community Type Codes Meanings 08655 City Large Territory inside an urbanized area and inside a principal city with population of 250 000 or more 08656 City Midsize Territory inside an urbanized area and inside a principal city with population less than 250 000 and greater than or equal to 100 000 08657 City Small Territory inside an urbanized area and inside a principal city with population less than 100 000 08658 Suburb Large Territory outside a principal city and inside an urbanized area with population of 250 000 or more 08659 Suburb Midsize Territory outside a principal city and inside an urbanized area with population less than 250 000 and greater than or equal to 100 000 08660 Suburb Small Territory outside a principal city and inside an urbanized area with population less than 100 000 08661 Town Fringe Territory inside an urban cluster that is less than or equal to 10 miles from an urbanized area 08662 Town Distant Territory inside an urban cluster that is more than 10 miles and less than or equal to 35 miles from an urbanized area Page 7 08663 Town Remote Territory inside an urban cluster that is more than 35 miles from an urbanized area 08664 Rural Fringe Census defined rural territory that is less than or equal to 5 miles from an urbanized area as well as rural territory that is less than or e
4. 2011 2012 County District School Information System CDS District User Manual Version 1 0 State of New Jersey Department of Education 100 River View Plaza PO Box 500 Trenton NJ 08625 0500 Table of Contents 3 TCP NO a E E E 3 LOCO eer a 3 3 DV MAMI IN CIE T IE 4 E 4 DIC HOON ee 7 Request New School Code worst sac 8 16 Contact Porson TOIOTMAaAUON 33 33 34 2 Purpose The CDS Information System CDS collects and tracks data about educational entities in the state of New Jersey that receive any state or federal funds By law state education agencies must submit to the U S Department of Education non fiscal information about all public schools school districts and state education agencies The purposes of this system are to centralize data provided by local education agencies and schools provide users with the ability to easily analyze and report on submitted data and to reduce the reporting burden for both local and state data producers Getting Started There are multiple levels of the CDS School District County and DOE Administrator Local education agencies will be re
5. ge 5 District Information District Basic Information The basic information contains three fields for district names and phone numbers The first field District Name long needs to be entered if blank and can be changed This field accepts up to 60 characters The second field District Name short should be pre populated which cannot be changed by a district see Figure 1 below unchangeable after the field NJDOE uses the District Name short on all of our in house data collections whereas the longer name is used for federal reporting NIDOE CDS Information System New Jersey Main Menu Login User AZHAO G r CDS DISTRICT INFORMATION Required input field County NJDOE IMS District NJDOE OIT District Basic Information District Name long District Name short NJDOE OIT unchangeable District Primary Phone No format 888 888 8888 District Additional Information The second box contains six fields of miscellaneous information about the district needed for state and federal reporting e Choice District field is used to identify the districts accepted as a choice district by NJDOE for the upcoming school year If the district was selected as a choice district for the upcoming school year please click on the Yes radio button If you are not a choice district you must click on the No radio button notice neither button is currentl
6. qual to 2 5 miles from an urban cluster 08665 Rural Distant Census defined rural territory that is more than 5 miles but less than or equal to 25 miles from an urbanized area as well as rural territory that is more than 2 5 miles but less than or equal to 10 miles from an urban cluster 08666 Rural Remote Census defined rural territory that is more than 25 miles from an urbanized area and is also more than 10 miles from an urban cluster e Website Address field is not mandatory at this time but will become mandatory in the next release Location Physical Address This box contains both the location physical and the mailing addresses Both are mandatory and a check box 1s available if the mailing address is the same as the physical address See the screen shot below Location Physical Address Street Address Line 1 Address Line 2 Address Line 3 City State Zip NJ Mailing Address Check here if it is same with the Location Address Street Address Line 1 Address Line 2 Address Line 3 City State Zip Contact Information This box contains the primary contact information for the district Additional district contact information will be available in the next two weeks Please use this contact box for the district superintendent or for the charter school lead person Contact Information Title Select v First Name Last Name Middle Initial Position Select
7. shot below NIDOE CDS Information Syste N Pages Safety ystem D rod Glucation NJDOE CDS INFORMATION SYSTE 200 nemergcm tor accesseng COS information System the In the box to the right of County ID type in the 2 digit county code In the box to the right of District ID type in the 4 digit district code Next type in your Web User ID and password Then click the Log on button If a School Level is selected then boxes for the County ID District ID and School ID will appear Not available at this time school data can be access through the district level See the screen shot below Jers Eain NJDOE CDS INFORMATION SYSTE DOE Homeroom For ac accessing CDS information System the web users must select the following one of the login levels Password Before logging into CDS you must contact your Web User Administrator WUA to create your Web User ID and password for this project You can find detailed information regarding user accounts by clicking on the hyperlink called About User Account Administration at http www state nj us njded data collections Page 4 In the box to the right of County ID type in the 2 digit county code In the box to the right of District ID type in the 4 digit district code In the box to the right of School ID type in the three digit code of the school you want to access Next type in your Web User ID and password
8. sponsible for school and district data County offices of education will be responsible for county data and the requests for new school codes and operational status changes CDS is a dynamic system where some entries automatically update the system while others require approval action by the County Office of Education such as approval for a new school code DOE administration is currently responsible for updating and maintaining data for specific groups of education entities such as Dept of Corrections Juvenile Justice Dept of Children and Families Approved Private Schools for the Disabled and Nonpublic schools Location The CDS Information System is located on the NJ DOE Homeroom Website http homeroom state nj us and then click on the CDS link The following screen will appear NIDOE CDS Information System X 9 v 1 v Safetyv Toolsv of Education NJDOE CDS INFORMATION SYSTEM Log on Page 3 Login First click the radio button to the left of the level you want to access at this time only select District Access The District Level has access to both district LEA information and school information Local education agencies and Charter Schools only have access to the District and School level logins Once a level is selected the appropriate ID boxes will appear on the screen If a District Level is selected then boxes for the county ID and district ID will appear See the screen
9. y selected This is a mandatory field so a selection must be made e DUNS Number field DUNS stands for data universal numbering system DUNS numbers are issued by Dun and Bradstreet D amp B and consist of nine digits It is used for federal grant reporting so it 1s a required field that cannot be changed see Figure 1 next page unchangeable after the field If the field 15 blank or has the incorrect number please contact the Office of Information Technology at NJDOE for assistance Page 6 Figure 1 District Additioanl Information Choice District Yes DUNSNumber 888888888 unchangeable SY Start LEA Operational Status open Effective Date of Updated LEA Op Status format YYYY MM DD and the effective date cannot be in the past Community Type Select v Website Address e SY Start LEA Operational Status field is default set to open meaning the LEA or Charter was open the previous year and will open again in the upcoming school year If this is the first year a Charter is operating with student enrollment then the this field needs to be changed to new from future which can be selected from the drop down menu e Effective Date of Updated LEA Op Status field 15 only filled out if the district LEA or charter school operational status is changed during the school year e Community Type field is an indication of a census defined area The
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