OU Campus - Palm Beach State College
Contents
1. Academics Admission Information Around Campus 5 MTIS Name mobile ljpg Music Size 21 0K Last Modified 4 17 2014 12 18 PM nav_bar Last Published Never Edit image the Alignment field left or right to allow the text to wrap around image Best to size your image BEFORE upload but small dimension adjustments can be made here To add some space around the image use the Vertical Space and Horizontal Space This is done in pixels and generally between three 3 and five 5 will provide enough A Border is also identified in pixels Leave blank or O for no border If you want a border two 2 should normally be sufficient General Appearance Appearance Wet Set a Constrain Proportions Vertical Space Horizontal Space Border Alignment Dimensions Se Lorem ipsum Dolor sit amet consectetuer adipiscing loreum ipsum edipiscing elit sed diam nonummy nibh euismod tincidunt ut laoreet dolore magna aliquam erat volutpat Loreum ipsum 6 Click Insert Additional settings are available on the Advanced tab Edit Images It is best to resize and crop images BEFORE you upload them to OU Campus You may use Photoshop MS Picture Manager Windows Live Photo Gallery or other photo editors To edit an image already ona page click once on the image to highlight it and then click the Insert Image icon to bring up the In2. Empower Web Excellence OU Campus VERSION 10 End User Manual Last Update 9 8 2015 E PALM BEACH STATE COLLEGE Contact Tish Sailer with comments or questions regarding this Manual INTRODUCTION scccccsnssineseusnsnisesveenenes s HELP DOCUMENTS AND SUPPORT ACCESSING PAGES AND LOGIN STEPS LOGIN USING DIRECTEDIT LINK Contents NAVIGATING OU CAMPUS USING SITE TREE ee08 CHECKING PAGES OUT ccceeeeee Checking a Page Back In NAVIGATING BETWEEN VIEWS 0 008 EDITING A PAGE BASIC STEPS Paste Option c ccccsecsseceseeeeees LINK WC OTS een Spell Checker cccccceseeeeeeeees Media Insert csere ADDING A NEW PAGE OR SECTION FOLDER CREATING AND EDITING LINKS Linking to an INTERNAL page Linking to an EXTERNAL web site Linking to a DOCUMENT ccccceeeececeeeeeeeeeeees 8 Links and Dependency MAQNndGe s11100ee000 8 LINKING from an iMAGE ccccceeecccnesececeeseseeeeeeens 8 EDITING O EK iee AEEA 8 INSERTING IMAGES ccsccssccssccnsccssccssccssccsscesees 9 Meer IMOQE S aana E TN NN g Edit MOJE rannin E E RR aa 9 UPLOADING FILES sensesseoseossssssessecsecsessessessesseo 10 Uploading Images from inside a page 10 Uploading Documents from inside a page 11 Uploading Files from outside a page 11 EDITING THE
3. a Overwrite an existing document from this screen by checking the box first 3 After finding and selecting the desired Name documents document file s on your computer click em Start Upload cance Upload to images Academic_Advising 4 You should get a message that the file s was uploaded successfully access Group Everyone Overwrite Existing 5 Find the newly uploaded document and select it to create the hyperlink Uploading Files from outside a page Cancel Start Upload Navigate to your Documents or Images folder You must be in the correct location to upload or you will get an error message about an incorrect extension In most cases The correct path for uploading documents is top yourfolder Documents The correct path for uploading images is top Images yourfolder ft Upload d Filter DO Name Status Modified Options Staging Production Upload to aawcc documents 1 If you want to Overwrite a previously uploaded file check the box If not proceed to step 2 2 Click the Add Files to browse for the file on your computer that you want to upload You can highlight several Ere files at a time by holding the CTRL key 3 Click the Start Upload button at the cancel EET bottom right corner of the screen Access Group Everyone Upload Type Standard Upload and Edit Image Overwrite Existing Note To Overwrite the file name must match
4. Accreditation Nondiscrimination Policy Harassment Policy mm OU e Z e oe oe ee m A fe Peserred To login and edit find your web page on the live site and then 1 Click on the DirectEdit link Login Username S 4200 Copg ress Avenue Lake Worth FL 33461 a 561 3350 Toll Free 866 576 7222 Reset Password 2 Sign into OU Campus using your normal College ID and password do not use palmbeachstate or pbcc If you click the DirectEdit link copyright symbol on a page you don t have permissions to you may get an error message You are actually logged in but you don t have permissions to the page you logged in from i e the PBSC home page so you will now have to navigate to your page instead Note Once logged in to OU Campus clicking on the DirectEdit link from any page on the live Web site will open OU Campus directly to that page without having to log in again Navigating OU Campus Using Site Tree Once in OU you can also access pages by navigating the Site Tree Click on Content and then Pages Content gt Pages _ LU Pages ft uu GAMPUS ft Dashboard m Content T Assets Page 3 of 15 Use the CONTENT PAGES view shown below to navigate to the folder page that needs to be edited If access to a particular folder or page has not been granted the folder page will show up as plain black text instead of a blue hyperlink Double click the folder to open it and view the pages within
5. NAV BAR cssccseccssccssccscccsccescees 12 EDITING PAGE TITLE PAGE PROPERTIEG 13 SUBMIT PAGES FOR APPROVAL AND PUBLISH 14 Approval TIME cccsssscccssecccenseccsnscccanseecseuses 14 Approval and Publish Declined s0cccceeeees 14 DASHBOARD esssessessecsecsecsecsececcesseesecsecsecseceeseeceeo 15 TROUBLES SHARE DESKTOP WITH LYNC 15 Page 2 of 15 Introduction This Manual is meant to be a general reference providing instruction on the most commonly used features It is not an all inclusive manual of the functionality included in the OU Campus system Help Documents and Support Additional help documents are available on the PBSC Web Help page www palmbeachstate edu Web with more detailed instructions on various topics For one on one help contact Tish Sailer who can assist via email phone Lync and or desk side coaching Accessing Pages and Login Steps To edit or add pages login by using the DirectEdit link and then navigate if needed using the Site Tree Login using DirectEdit Link Palm Beach State s DirectEdit link is the copyright symbol found on every page of the website in the footer in the bottom left corner FireFox is the best browser to use with OU Campus v 10 4200 Congress 4venue Lake Worth FL 23461 Palm Beach State College is an equal access equal opportunity institution 561 868 3350 Toll Free 866 576 7222 Mission Statement Internet Privacy Statement SACS
6. Reduction In Income due to voluntary loss of employment Appeals will only be considered for valid extenuating circumstances Should you have questions please contact the local financial aid office at the campus you attend Page 5 of 15 WYSIWYG Editor Mm ll i I ea HRI aAA e F 2 Bz 2 Font Sze A H O F g orm 1 ee A war ni The WYSIWYG Editor includes basic editing functions Below are some of the most common features For more details on what the various toolbar icons mean visit the OmniUpdate Support site Save lia The Save icon allows the user to save the changes that have been made to the page Using the Save icon will also close the WYSIWYG Editor and take the user to a PREVIEW of the page Save As a The Save As icon allows the user to save the page with a new zl name essentially creating a copy of the page The new page can oe then be modified and published independently of the original file When the Save As icon is clicked a box will pop up prompting the user to provide the new name Change the name of the page but leave the extension of pcf This is extremely important If any other extension is used the page will not work Paste Option A The paste button only pastes in plain text stripping all other formatting Link Icons The first icon is to Insert or Edit a link The second icon is to break a current link aa 25 EF The third icon is to add a link to an email T
7. exactly Uploads are immediate and need no approval However if you do not see the latest version on the live site don t panic You can try deleting your browsing history or ask someone else to view it from their PC Most likely you did the upload correctly This is a cache cookie issue and your computer will eventually catch up and show the latest version Page 11 of 15 Editing the Nav Bar To add or remove anything from the Nav Bar the blue column on the left side of your web page you must check out and edit the _leftnav htm file found at the top of your web area in the Site Tree list Status Modified P 6 17 2014 1 16 PM To Delete something from the nav bar click once on the link and then use the unlink icon to break the link Then backspace to remove the unwanted text Save and Submit for Approval and Publish To Add something place the cursor where you want the new line to be and hit return to create a new line Type in the new text Highlight the text and right click or click the Link icon in the toolbar to open the Insert Edit Link window HAO XBAsA 4 9 F 2 Bz B E H es Font Size A amp F em a ed A ce Alumni Registration Photo Gallery What We re Doing i i ilil hll il Browse to find the document or internal page you want to link to or type in the URL if you want to rg ee ee ee link to an external page F anisa Link urL if662 3 aiumni alumni registratio
8. image file s on your computer click Start Upload ae 4 Youshould get a message that the file s was uploaded successfully 5 Find the newly uploaded image and select it to insert the image on the current page Upload to images Academic_Advising Access Group Everyone Overwrite Existing HELPFUL TIPS When uploading images keep in mind that the image should e be resized BEFORE you upload it to your images folder in OU Campus e be no larger than 740 pixels wide which is the max width of the white space e have no spaces underscores or special characters in the file name you may use a dash e bea photographic image no cartoon clip art or animated images are allowed e be of good quality and not stretched out of proportion or they are subject to removal e TOVIEW ALIST OF ALREADY UPLOADED FILES YOU MUST CLICK ON THE PRODUCTION TAB NOTE Images uploaded to the wrong place will be deleted causing a broken link on your page Page 10 of 15 Uploading Documents from inside a page Highlight the text you want to be the hyperlink Click the link icon in the WYSISYG toolbar and then the browse button for the Link URL field Navigate to your Documents folder amp open it Select File s Ml 1 Click on the Upload button CERTAT Ea 2 Click the Add Files button to browse I yer WENMay2014 pat your computer for the desired document file s you wish to upload You can also
9. ou GAMPUS ft Dashboard sm Content Reports Content gt Pages 9 main f E o co O DO Name Status Modified Options Oo Pe apage pcf ak 86 3 25 2014 3 13 PM J Edt Review D Fie Once the page to be edited has been found you can hover or mouse over i Content gt Pages the page line to see the options available choose Edit or click the blue page name to access it directly i gt Beachcomber FOLDER CONTENTS Do Every folder consists of 4 basic items as shown to the right D _leftnav htm _leftnav htm used to edit the left blue nav bar _properties xml used to edit the title of the left blue nav bar k gt _properties xm default pcf the home page of every area ps default pcf documents the documents folder where you upload PDF files Oy documents Checking Pages Out Status indicators reflect the state of an OU Campus page These icons are shown on many screens that display listings of content For example a lit light bulb indicates a page is checked out to the currently logged in user and a red lock indicates the page is checked out to another user The unlit light bulb indicates the file is available to check out NOTE Only one person at a time can check out edit a page An unlit light bulb indicates that the page is checked in and can be checked out for editing by any user with the proper permissions A lit ight bulb indicates that the page is checked out to the curren
10. uploaded by MTIS to the Media Server Page 6 of 15 Adding a New Page or Section Folder To create new pages and folders click on Content and then Pages to bring up the following view To create a new page or folder click on the New button dropdown Keep in mind that creating a New Section means pages in that folder will have a different Nav Bar than pages in your main area folder Most times you will only want to create a new page Content gt Pages main Assets Qae E f gt advising To create a new page select the New Page icon To create a new folder select the New Section icon Complete the fields for the page or folder to be configured and then click Create x New Interior Page Follow the A Filename untitled guidelines and a a helpful tips Enter the file name with no extension and use lowercase numenc values and hyphens only No spaces or special characters shown In gray to complete the Page Title Page Title required fields Mi ar J Give your page a tte Description Palm Beach State The top 4 Enter a description for this page for SEO highlighted fields are the ones you need mi F5 keywords Palm Beach State College Florida Higher Education Enter some keywords to complete Pagetype 1 Column M Choose the layout of this page The other fields can remain with Show Navigation Show B defaulted info Robot Meta Tag Hide M Click Create You w
11. Approval Time Pages are generally approved between 5 minutes 4 hours depending on the approver s schedule that day Approval and Publish Declined If there are issues with the submitted page it may be Declined and you will receive notification of that Your changes are not lost but you will be asked for further clarification or notified that specific updates are needed and then you can resubmit the page for approval Page 14 of 15 Dashboard ou Campus r Dashboard 9 i Content Dashboard 9 main e UserLevel Six Workflow Inbox Configure Dashboard Inbox My Checked Out Content training apage_pcf Q Checked out 4 17 2014 12 32 PM training level6new pcf Q Checked out 4 17 2014 12 12 PM The Dashboard contains user specific information You can configure your Dashboard look Inbox and Workflow are primarily used for the approval process My Checked Out Content shows what pages you currently have checked out and provides an easy way to quickly check them back in It is advised that this screen be checked prior to logging out for the day to help realize what you have checked out Troubles Share Desktop with Lync p m Lync allows you to share your desktop so someone else can view what you are l doing as it is happening This is an invaluable tool when requesting help working within the OU Campus system If you are having problems open a Chat window by clicking on one of the icons shown above located in you
12. be seen You can still see where the link is pointing as the target URL will appear directly underneath the Link URL field in gray text Linking from an image You can also link to all these same things from an image Click once on the already inserted image and open the same Insert Edit Link window Follow the same steps as above EDITING a Link CLICK ONCE ON THE LINK TEXT and CLICK THE LINK ICON IN THE TOOLBAR Page 8 of 15 Inserting Images Insert Images 1 Click on the Insert Image icon in the WYSISYG edit toolbar a 2 Click on the browse button next to the Image URL field and find the image to be inserted If you are not automatically taken to the Images nserte General Appearance Advanced General Image URL folder for your area you may have to navigate there contact Tish Sailer to set up this automation 3 You can use the Filter space to search for an image by name or you can click on the desired image to see a preview or you can use thumbnails and then click Insert to choose it 4 After selecting the image add a short Image Description in the field This is required for accessibility standards compliance and will be used by screen readers 5 Appearance Tab If desired update Select Image Sites gt main gt images Medical_Office Medical_Simulation Medical_Transcription Motion_Picture MRI MSI Upload Staging X
13. ge should always open in a Open in This Window Frame Window This selection is made in the field labeled n pen in This Window Frame i J Title Open in New Window _blank Ta rget tink up LE Complete the Title field with a brief description for use by screen readers and site compliance checks Linking to an EXTERNAL web site Highlight text and click the Insert Link icon Type in or copy paste A i r General Properties the URL into the Link URL field and choose New Link URL Insert Save Preview 7 Test ini General Popup Events Advanced Linking to a DOCUMENT Highlight text click Generel omiaa oai a Insert Link icon Browse to find the document paani anaia E a you want to link to This may be a PDF already a in the Documents folder or you may upload a new document see upload doc directions e a a Select File Insert Save Preview Test Remember to choose New Window in the Target field AAE lean ara Manager automatically updates the hyperlink if the target General Popup Events Advanced is moved or renamed That s why it is so important to enera ETOR ENTE eee i Properties browse for the internal page as described above to P ee E ensure Dependency Manager will work When inserting a Link ur Hte2353 a link using Dependency Manager instead of the URL appearing in the Link URL field a Dependency tag code will
14. he icons are not active unless your cursor is on a current link or you have text highlighted to add a new link Spell Checker The spell checker can be activated by clicking on the ABC with the ERER E PEE EE EE RS checkmark The default dictionary is English Misspelled words are h identified with a wavy red line To fix the misspelled word click on it w This brings up a window with available options Select the correct word ignore MS words to show the word or if access has been granted add the word to the dictionary Suggestions Misspell Keep in mind that the browser s spell checker may be active and marking words while the page is being edited However only OU Campus s spell checker will reference the OU Campus Custom Dictionary To verify that a word is being marked as misspelled by the OU Campus dictionary look to see if the spell check E icon is highlighted This indicates that the spell checker r _ Ignore all being used is the one in OU Campus E 2 Ispell Add to dictionary Media Insert This provides an easy way to include images and videos on the web page When inserting La amp media it is possible to select from images and videos that have already been uploaded or it is also possible to upload new images yourself External resources such as YouTube videos can be manually identified as well Images uploaded to the wrong folder will be deleted You must upload images to your area folder Videos must be
15. ill be able to come back and edit these fields later if needed Cancel Create Maincontent You can now add text links images videos tables etc on your new page To edit these fields later simply check the page out and then click on the Properties tab Further directions are listed on the Editing Page Title page found later in this User Manual Page 7 of 15 Creating and Editing Links Links are created by highlighting text or images and clicking the Insert Link icon in the a ED J WYSIWYG toolbar The Insert Link icon will be grayed out until the text or image is selected Links can point to internal pages external sites PDF files images videos etc Linking to an INTERNAL page another PBSC web page Click the Insert Link icon and then click on lt lt A A the browse button browse is critical for Dependency Manager to work Navigate to the page you want the link General properties 7 to open If the desired page is not in Link URL the current folder use the Site Tree to navigate to the desired page Click once on the page name Insert and Save to preview amp test the link Insertledit link General Advanced InsertEdit Link When linking to an internal page the link can open in General Advanced the same window the default or new window as you General Properties prefer When linking to an external website or to a document the pa
16. ing on OU Campus gt New Page Title w Page Title uean WEB SaS ea SEARCH Attention Financial Aid Students EFFECTIVE 2 13 2014 Financial Aid will no longer consider Professional Judgment STUDENT appeals Reduction In Income due to voluntary loss of employment Appeals will only be considered for valid SERVICES orClasses extenuating circumstances Should you have questions please contact the local financial aid office at the campus you attend i Wea on OU Campus The page may include Cl Preview Z Edit X Properties Versions A Eaa O many editable regions or ga As x sagia s S 2 B Z y a Eau EEEE s1e just one Click Edit until FontSize Paragraph Stes AE e O S you see the WYSIWYG A a la in t toolbar shown right e Home Contact Us Jobs People Finder Academic Calendar Maps j b A Current Future Continuing eLeamers Faculty Donors Visitors COAG ready to edit ZACH STATE Students Students Education amp Staff amp Alumni Business Fite ee LLEGE Quick Links Note The top image Current Students Future Students etc is only a placeholder to show how content appears on page FINANCIAL iy AID ER CATALOG qe nm Make any necessary edits and then Save Once you are done editing Submit the page for approval so it can be Published to the live Web site Attention Financial Aid Students EFFECTIVE 2 13 2014 Financial Aid will no longer consider Professional Judgment appeals
17. n Remember Target New Window if linking to a koii document or external website ei Class pagenavbarlinks Save and Submit for Approval and Publish Note When adding new pages and links update the LeftNav last so you can use Dependency Manager Page 12 of 15 Editing Page Title Page Properties After creating the page some page Properties may need to be added and or modified Some examples are Title Description and or Keywords To access the page Properties check out the page you want to edit and then X Properties click the Properties tab in the top left corner you must edit or check the page out first to have access to the correct properties fields Alter or add the necessary details Save the changes and Submit for Approval Page Parameters Title and Meta Tags Title Description Keywords Author Custom Settings Show Navigation Gallery Type show Banner AAWCC Falm Beach State College Florida community college PESC aawcc Show hide show the left navigation hide will show the previous page link PrettyPhoto Wes This will turn on off the banner Banner source chosen by a random image from directory aspecitied the directory variable banner directory Cancel Save Page 13 of 15 Submit Pages for Approval and Publish After you have edited and saved your changes they must be submitted for appro
18. r lower task bar Send a message to Tish Sailer or call her at 561 207 5701 to see if she is No one is presenting available Then follow these steps to share your desktop PRESENT ONENOTE ATTACHMENTS at eB E oodles ako aio 1 Hover your mouse over the monitor icon on the eee O bottom of the chat window Click to share your d Z E monitor PowerPoint Whiteboard Poll If you have 2 monitors select Primary Monitor Manage Presentable Content 2 Once Tish accepts the share invite minimize the chat window do not close it You will now be able to communicate on the phone what steps you are taking in OU Campus that are not working and Tish will be able to watch your desktop actions and walk you through the proper steps Check often for more info latest notices and further directions on the Web Help page at www palmbeachstate edu Web Page 15 of 15
19. sert Edit Image window You may request Photoshop installation from the PBSC Helpdesk If the desired image has not already been uploaded it can be uploaded from the screen that pops up when the browse button is clicked See next section Upload Directions Page 9 of 15 Uploading Files IMPORTANT Do not use spaces underscores or any other special character except a dash if needed for separation in document or image file names Uploading Images from inside a page j CPlace your cursor where you want the image Click the Image icon in the WYSISYG toolbar Click on the browse button next to the Image URL field Note If you are not automatically taken to the Images folder for your area you may have to navigate there contact Tish Sailer to set up this automation 1 Click on the Upload button insert Image Site main Server Staging x f gt images gt Academic_Advising TN W v E images gt E AAWCC Academic_Advising L bookmark JPG Academic_Affairs Academic_Services b 3 gt Accounting gt E Admissions AdvancedManufacturing i BERETES EOS ra a i Upload amp Edit Upload Click to upload files to the selected folder 2 Click the Add Files button to browse your computer for the desired image file you wish to upload You can also Overwrite an existing image from this screen by checking the box first 3 After finding and selecting the desired
20. t user the individual currently logged into working in and viewing OU Campus A red lock indicates that the page is checked out to another user It is possible to hover over the lock to see to whom the page is checked out iD w Checking a Page Back In It is important to note that pages will remain checked out to the user until 1 The page is sent for approval 2 The page is Published OR 3 The user checks the page back into the system by clicking on the yellow light bulb Best Practices Be sure to check the page back in when finished editing so it can be available to others Page 4 of 15 Navigating Between Views SITE TREE To view the left site tree click on the yellow folder icon found in the top left corner of the page To close the left site tree click Show File Navigation the black arrow shown below Content FREDO C Preview Z Edit HX Properties Versions A Q 2 Submit f gt training CONTENT PAGES To ciCampuS Dashboard im Content Reports view the Content Content gt Pages Pages view click on a Gizia New 7 k A Content in the top blue bar and then Pages This is the most user friendly view where you can hover over pages and create new pages Click the black house icon to get back to the top level of the web folders Editing a Page Basic Steps Once you are on the page you wish to update the edit button s will appear AREAS ND HOME gt Train
21. val and published to the live site for them to show up Cd Preview Edit XProperties Versions A H s ET E Y main defaut fal O aspx fl Click the green Submit button in the top bar When the Submit button is clicked a mail window will appear Sending the page for approval will transfer the checked out status from the current editor to the person to whom the page is sent 1 The To field will be auto populated Submit for Approval default pcf with your approver name email To 2 The Subject field is a required field Subject This is where you should enter text fopoerae change only or modified links etc Message 3 The Message field is available if you need more room to tell the approver what you have changed updated If you have added and or modified any links or images you need to state which links images here in the W Send Copy to Email Message field Givin g this info will Send external email in addition to internal OU Campus message save time and result in a quicker publish process because the approver will not TERE ance Subm have to review the whole page 4 The checkbox next to Send Copy to Email means the approver will also receive notification in their PBSC email as well as in OUcampus This should stay checked unless your approver has asked you to remove it 5 Click Submit You should receive a message that your page was successfully sent
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