Check 21 Taskmaster™
Contents
1. You will also choose who will be allowed access to the program on this computer When finished click Next Confirm Installation The installer is ready to begin simply click Next to install Check 21 Taskmaster Installation Complete The installation of Check 21 Taskmaster is now complete Importing License Files In some versions of Check 21 Taskmaster a license file may be required for activation Upon opening the application you will be presented with a screen asking for a valid license file Check 21 Taskmaster Product Actival xj 4 valid license could not be found Please contact Invoke Technologies Inc and provide the information below to complete the activation process Product ID nr nD Installation ID Import License File Please contact your Invoke Technologies Sales Representative with your Product ID and the Installation ID provided The Sales Representative will then email you with a license file unique to your computer Click Import License File to import the license You will then be asked to close out the application Upon reopening you will have full access to Check 21 Taskmaster You are now ready to begin working with X9 37 X9 100 180 files Additional Plug in Installation To install any additional plug ins e g Canon CR 55 Check Scanner simply extract all files from the plug in zip files e g Canon _CR55_v2 2 0b zip to the installed location of the previous installation the C2. calculate the total amounts for each Bundle Cash Letter and File and display them in their respective Control Records 3 10 Verifying Data Items in blue should be checked for accuracy ltems in red require an input if not using the MICR keying function If you are using this function double check these fields for accuracy 14 3 10 1 Required Fields If you intend on transmitting the imported images you must supply additional information 3 10 2 Information for File Control Record In this record you must check the accuracy of the Cash Letter Count the Total Record Count and the Total Item Count Any necessary changes can be made by double clicking the field correcting the field and hitting Enter You must also input the File Total Amount To do this double click on the amount Enter the File Total Amount as a 16 digit amount with no dollar signs or decimal points For example 7230 20 will be entered as 0000000000723020 Then hit Enter to make the change et Check 71 Taskmaster File Edit Tools Help Low 6 0 GA cannon CR 55 CD ocuments and Settings brian Desktop tesh w937 File Header Record File Control Record Cash Letter gt Cash Letter Header Record Cash Letter Control Record Bundle Records Record Type 94 Cash Letter Count oooga Total Record Count 00000044S Total tem Count ogogo File Total Amount OONOON0000F 32020 Immediate Origin Contact Mane
3. August 2007 Table of Contents Chapter 1 Introduction 1 1 Common terminology 1 2 File Hierarchy 1 3 System Requirements Chapter 2 Installation Chapter 3 Using Check 21 Taskmaster 3 1 Opening Items 3 2 Viewing Items 3 3 Viewing Records 3 4 Searching for Items 3 5 Printing Substitute Checks IRDs 3 6 Editing Records 3 Importing Items 3 8 Appending to Files 3 9 MICR Keying 3 10 Verifying Data 3 10 1 Required Fields 3 10 2 Info for File Control Record 3 10 3 Info for Cash Letter Control 3 10 4 Info for Bundle Control Record 3 10 5 Info for Check Detail Record 3 10 6 Check Detail Addendum A 3 10 7 Optional Information 3 10 8 Saving Changes Chapter 4 Company Information Chapter 5 Troubleshooting Chapter 1 Introduction Thank you for choosing Invoke Technologies Inc s Check 21 Taskmaster as your Check 21 solution Check 21 Taskmaster is the fastest easiest and most useful tool on the market for working with DSTU X9 37 X9 100 180 files The Check 21 Taskmaster gives you the following capabilities e View check images in the conventional hierarchy Examine detailed item information Search for items by item number or amount Print substitute checks IRDs Edit record fields Utilize a custom plug in to convert data into X9 37 X9 100 180 for archival research and transmission 1 1 Common Terminology This section will list common terms or phrases that will be used throughout the manual Capture R
4. Immediate Origin Contact Phone Reserve 3 10 3 Information for Cash Letter Control Record In this record you must check the accuracy of the Bundle Count the Items within the Cash Letter Count and the Images within the Cash Letter You must also input the Cash Letter Total Amount To do this double click on the amount Any necessary changes can be made by double clicking the field correcting the field 15 and hitting Enter Enter the Cash Letter Amount as a 14 digit amount with no dollar signs or decimal points For example 7230 20 will be entered as 00000000723020 Then hit Enter to make the change 3 10 4 Information for the Bundle Control Record In this record you must check the accuracy of the tems within Bundle Count and the Images within the Bundle Count You must also input the Bundle Total Amount and the MICR Valid Total Amount To do this double click on the amount Any necessary changes can be made by double clicking the field correcting the field and hitting Enter Enter the amounts as a 12 digit amount with no dollar signs or decimal points For example 7230 20 will be entered as 000000723020 Then hit Enter to make the change 3 10 5 Information for the Check Detail Record For this record you must check the MICR line values for the Payor Bank Routing Number and the Auxiliary On Us field if applicable The On Us field should also be verified Should any corrections be necessary correct the field
5. Type DSTU 9 90 2003 7 E C Documents and Settings bnansDesktop sample 937 File Header Record Import A new box Import Parameters will pop up in which you will have to provide information Fields marked with an asterisk are required Fields are required in the File Cash Letter Bundle and Item Parameter fields rrada Crogan A cuir Poorer rereediete Dashran Feng Hurta iiras ee H bares kate Dehin Flares rrada Organ Condect Hara Tani Fia ireak fr Wa Origen mm Phe Ri mm mk rasys Feri Cesk ress Em Eta krm These fields will assure that the proper endorsements are marked upon the item When all require fields are filled place your items in the scanner and click Start The items will then begin scanning 12 LOT ET kassist irmimunmum Fanii Huani rradisa mm Hara bmerisa Darina Hima laras irin oni H aire Tep Fike raih rrada rg Luc Phera Hurta Check Immm Fert Check hrga Erd When finished scanning click Done 3 8 Appending to Files Check 21 Taskmaster s File Append function allows you add on to files you saved earlier To Append click on the Import icon A pop up will appear asking if you would like to append to the current file Check 71 Taskmaster l X on J Do vou want append to the current File i No Cancel Select Yes and you will be presented with the Import Parameters screen Verify that all the information is correct and
6. and hit Enter Please note no On Us symbols are used the only non numeric symbol is the forward slash used to separate the account number from the check sequence number The Item Amount should be entered as a 10 digit amount at this time algi J ee ee gt YJ EL Type diuja A Tepe I CAD murari and Salting brian Datip arene HH Fia janda Feroa Fia eriti fied 3 Cart Late T7 Burg IHS Euria Homi Hmrrsd Er rr mrrsd Check ica Li i bm me Charh LiFEHgrari mi Face Cheri am Akire Fig aH EhmTid Peery i Pata Besa Acai tm Il FT Erk Hiii Hinte Diels Tha 2 PT ee ETE beeen i er Tagi E La i Fei BTH T HITR Waid bed T 2 ree TFT Rn i i e a Dsk Det Recco j ee i 1 Lr 16 3 10 6 Check Detail Addendum A Record Three more fields must be filled in to provide a valid file that may be turned into a Substitute Check IRD These fields are the Bank of First Deposit BOFD Routing Number the BOFD Business Endorsement Date entered as YYYYMMDD and the BOFD Item Sequence Number 3 10 7 Optional Information There are several other fields in each record type that are optional These may be manipulated in the same way as other fields as you so desire 3 10 8 Saving Changes All changes must be saved before they become permanent To save go to File gt Save Please Note The file must be sa
7. import the items as described above When you are finished save the appended file 3 9 MICR Keying To be a valid X9 37 X9 100 180 file certain information must be input into the file The Check 21 Taskmaster includes a handy keying tool to assist in this To utilize this tool go to Tools gt MICR Keying This will open a new window displaying two MICR lines an Original line as read by the scanner and a Corrected line 13 MICR Keying E xj Original w pooo Oeo af 000000e0aaa ii EWooooEy p InOoOoonnnn p Corected 1 priten m aE fOLLoootL2 GOOOGOEO333LLLWOOOOgEH Wooo0000000 p mW Use Character to key _New gt I Use Character o to key Bee Use this window to double check the MICR line and input the item amount To move on to the next item simply click Next This will take you to the next item in sequence Im fOobook lt a _ Auxiliary On Us Field me oa my External Processing Code EPC Field Ia LIL OLkE U8 ie Outoooukta Of Routing Number Field IE oooooogo3aaatukooooa IS oooooogo3a3a3atkkooooa On Us Field p 000000000 p foooocooooo pr Amount Field Should you discover you have made an error on an item simply click Cancel find the item and correct it in the method described below When you return to the MICR Keying tool it will pick up where you left off Please Note Following keying the Check 21 Taskmaster will automatically
8. Invoke Technologies Inc User s Guide For Check 21 Taskmaster Invoke Technologies Inc s Check 21 Taskmaster User s Guide Invoke Technologies Inc PO Box 140062 Kansas City MO 64114 816 569 0131 Copyright 2007 Invoke Technologies Inc All rights reserved No part of this publication may be reproduced stored in a retrieval system or transmitted in any form or by any means electronic mechanical photocopying recording or otherwise without the prior written consent of Invoke Technologies Inc PO Box 140062 Kansas City MO 64114 Trademarks Invoke Technologies the Invoke Technologies logo and Check 21 Taskmaster are trademarks of Invoke Technologies Inc which may be registered in some jurisdictions Windows 95 98 ME XP are registered trademarks of Microsoft Corporation in the U S and other countries used under license All other trademarks are owned by their respective owners Changes The material in this document is for information only and is subject to change without notice While reasonable efforts have been made in the preparation of this document to assure its accuracy Invoke Technologies Inc assumes no liability resulting from errors or omissions in this document or from the use of the information contained herein Invoke Technologies Inc reserves the right to make changes in the product design without reservation and without notification to its users Date Last Updated
9. You will need to choose whether the item is a Substitute Check a Photocopy in Lieu or a Notice in Lieu of Return If you are also the truncator or your endorsement already exists you will need to check the boxes indicating this You may also need to input your Routing Number as Creator and or a sequence number IRD Creator Information q IRD Legend Type Substitute Check 7 F Use For al IRD creator ig also the truncator IAD creator endorsement already exists Creating Institution Routing Number Creating Institution Business Date Wednesday August 22 2007 Creating Institution ltem Sequence Incrementor 10 OF Cancel Please note To print valid IRDs you will need to use a printer equipped with MICR ink 11 3 6 Editing Records To edit a record field simply choose the record to be edited and double click on the desired field Make any necessary changes and then hit Enter To save these changes go to File gt Save 3 Importing Items To import items from a Check 21 Taskmaster compatible device it is necessary to have the custom plug in for this device To import turn on your scanner and make sure it is selected in the drop down box at the top of the Check 21 Taskmaster Click the Import icon located next to the device name fei Check 21 Taskmaster 3 I x File Edit Tools Help amp 0 GA W Cannon cR 55 ICL Type IE5TL 9 357 2003 IRD
10. b p r b rm ir ety ba teu n 3 4 Searching for Items To search for an item go to Edit and choose Find A new box will open allowing you to choose to search by either item number or amount Fill in the boxes and click Find Next The Check 21 Taskmaster will automatically locate the items Find What fItems By Sequence Cancel 10 3 5 Printing Substitute Checks IRDs To print a substitute check click on the item you wish to print Then click the print icon or go to File gt Print IRDs A standard print window will open Select the options you want and hit OK Fit GR Took Helo i d j A cmm rs OT i JAD Type JE Llormrmrs end Senge baa 0 eckiopinpe File Hoari Harrad j Fia Cat H eml miak aja Cach Lefn DOOD rim nh Latter Header Acad KE Carh Later Ctr Peco Pisma Minahars rilara Sere Propet Bunda HA Sigs Fm Buria Haader Fca B uraia Coriri Fc Troe Lenard n 100 Eaka Lhmri 120 Whg BWI Cheri 13a Curran Fw Dhed etal Aero Check Died Aden Prins Drin hed Deisi idia i Hha F Al Pirsa a oe fl 3j 5 hag Ez 1 i 5 H Chari i drah E Check ji r te 8 5 ahs z i pi m P 1 4 fee E i 5 3 fel F HERH 3 jaiii atas ia BETE F aH jT ga ar Bia as 15 3 igih H J i OE ie Fa 3 E yilla a 7 2 A new window will open asking for information about the IRD creator
11. d extract the attached zip file If you were emailed the application you may extract directly from the email Double click on the setup exe file Welcome Screen You will now be presented with the opening welcome screen Please click Next to proceed is Check 21 Taskmaster j Ioj x Welcome to the Check 21 Taskmaster Setup Wizard The installer will guide you through the steps required to install Check 21 Taskmaster on your computer WORKING This computer program ts protected by copyright law and international treaties Unauthorized duplication or distribution of this program or any portion of it may result in severe civil or criminal penalties and will be prosecuted to the maximum extent possible under the law Cancel License Agreement The next step is the Check 21 Taskmaster License Agreement Please read the agreement carefully Check 21 Taskmaster Ioj x License Agreement Please take a moment to read the license agreement now IF you accept the terms below click Agree then Nest Othenvise click Cancel check 21 Tashraster END USER LICENSE AGREEMENT INPORTANT READ CAREFULLY This End User License Agreement EULA is a legal agreement between you feither an individual or a single entity and Invoke Technologies Ine for the Invoke Technologies software nenduct identified ahove f Do Not Agee Agree mw cto J To continue with the installation you
12. eading and storing data from the check MICR line to enable the funds represented by the check to move between banks and their customers Check 21 Act CTA Check Clearing for the 21st Century Act Check Image An electronic or digital image of an original check that is created by a depositor a Bank or other participant in the check collection process Check images can be exchanged electronically by banks printed for customer statement purposes displayed on Internet banking websites and used to create substitute checks Endorsement Information used to record the transfer of a negotiable instrument from one holder to another Endorsements are placed on the check by payee s by the Bank of First Deposit and by Banks subsequently handling the check Electronically associated endorsements may also accompany electronic check records without being physically placed on the check Endorsements are used to track the routing of the check in electronic or paper form Image A digital representation of all or part of an original check or substitute check MICR Magnetic Ink Character Recognition Line Numbers printed in magnetic ink near the bottom of the front of the check to facilitate automated processing These numbers identify the Bank the check is drawn on the account at that Bank the amount of the check and other information The position and content of the MICR line are governed by X9 industry standards Substitute Check A pape
13. heck 21 Taskmaster folder C Program Files Invoke Technologies Check 21 Taskmaster Chapter 3 Using Check 21 Taskmaster This chapter will help you use the Check 21 Taskmaster To run the Check 21 Taskmaster either click on the desktop icon or go to Start gt Programs gt Invoke Technologies Inc gt Check 21 Taskmaster 3 1 Opening Items To open an X9 37 X9 100 180 file click the Open icon in the top left corner or go to the File menu and choose Open Choose an X9 37 or X9 100 180 file and click Open ke Check 21 Taskmaster E I x File Edit Tools Help ia fhe aa Cannon cR 55 GQ ICL Type DSTUx9 37 2003 IRD Type DSTUx9 90 2003 SF pagaments and Settings brian Desktopisample 93 4 pea Header Record Ps File Control Record H Cash Letter 00000007 3 2 Viewing Items To view an X9 37 X9 100 180 file after it has been opened click on the Expansion symbol next to the File name Cash Letter and Bundle all the way down to the individual Item Click on Image to view front and back images Click on Image View Detail Record to view image details 3 3 Viewing Records Records can be viewed by clicking on the appropriate record in the hierarchy Li ml DRA B Cee cre EU Ema i BE Tii i HI Pee Fak FE Ea mmm TI i roe iko limage o h esw IE e gf ler LEET ibid brooks Lorem mm ct an mape Lo ey leach Hi z Bn
14. must check the I Agree box Click Next to proceed to the next step Clicking Do Not Agree will end the installation process Customer Information You will now be presented with the Customer Information Screen Please fill in the appropriate information You will need to enter the serial number that was provided to you upon purchase ie Check 71 Taskmaster i Customer Information Enter your name and company or organization in the box below The installer will use this information for subsequent installations Marnie none Organization Jinvoketech Enter your ternal number below The installer will use this information for subsequent installations Serial number E E Cancel lt Back After entering the necessary information click Next to proceed Select Installation Folder The next step is to determine where you install the software on your computer It is strongly recommended that you choose the default location jig Check 21 Taskmaster f Ioj x Select Installation Folder The installer will install Check 21 Taskmaster to the following folder To install in this folder click Nest To install to a different folder enter it below or click Browse Folder C Program Files Invoke Technologies Check 21 Taskmaster Browse Disk Cost Install Check 21 Taskmaster for yourself or for anyone who uses this computer Eyvenone Just me Cancel lt Back
15. n the wrong location Go to Start gt Search In the All or part of the file name field type x937 This will locate all X9 37 files on your computer Did you save the items Like a basic Windows application data must be saved The institution I m forwarding files on to rejects the files send as MICR data errors Sometimes due to poor check quality or a dirty scanner MICR lines will read incorrectly Use the MICR keying function to check and correct MICR data or go to the Check Detail Record of a particular item and make any necessary changes 18
16. r reproduction of the original check that 1 Contains an image of the front and back of the original check 2 Bears a MICR line containing all the information appearing on the MICR line of the original check except as provided under generally applicable industry standards for substitute checks to facilitate the processing of substitute checks regulations may contain exceptions 3 Conforms in paper stock dimension and otherwise with generally applicable industry standards for substitute checks and 4 Is suitable for automated processing in the same manner as the original check Also called Image Replacement Document IRD This term is used by the Accredited Standards Committee in the technical specification for substitute checks X9 90 1 2 File Hierarchy Files are broken down into the following conventional hierarchy File gt Cash Letter gt Bundle gt Item 1 3 System Requirements Minimum System Requirements PC Compatible 200MHz or faster processor 600MHz recommended Windows XP Professional XP Home 2003 Server 128 MB RAM 256 MB RAM recommended 240 MB free disk space NET v2 0 framework available for download from www microsoft com downloads Optional e Approved scanner e g Canon CR 55 e MICR enabled printer Chapter 2 Installation This Chapter will guide you through the installation of Check 21 Taskmaster Starting the Installation Place the Check 21 Taskmaster CD into your CD ROM drive Open the file an
17. ved as an X9 37 file e g sample x937 Chapter 4 Company Information Technical Support For technical support please call 816 569 0131 or email support invoketech com InvokeTech com Please visit http www invoketech com for the latest Check 21 products and information 17 Chapter 5 Troubleshooting can t see any files in Check 21 Taskmaster Are you working with X9 37 X9 100 180 files To use the Check 21 Taskmaster you must be using files in this format Have you opened the files using Check 21 Taskmaster Go to File gt Open and choose and X9 37 or X9 100 180 file to work with can t use my scanner to import into Check 21 Taskmaster Have you installed the scanner s API If you are using a scanner compatible with Silver Bullets Ranger API install Ranger and then copy the necessary dl files into the Check 21 Taskmaster s Program file usually C Program Files Invoke Technologies Check 21 Taskmaster When I try to import items the Import Parameters window opens briefly and then closes IS your scanner turned on Is it properly connected to your computer Check these and try again When try to print IRDs I receive a message about an invalid date Check that item s Check Detail Addendum A Record Is the BOFD Business Endorsement Date in the proper YYYYMMDD format Have you included the Bank of First Deposit BOFD Routing Number can t find the items was working on Maybe you re looking i
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