User`s Manual SIS – Online Student Adjustment
Contents
1. Degree Code Student ID No Student Name Shea Adjustment es 2 l ae CE ns Approval BSBA CA N s 00010976302 Y ROMERO ROBIN TOLENTINO Pending Approval D Figure 2 5 Search by Student Last Name Result Prepared by Reviewed by Goldelin P Cabiltes Gilbert O Marcelo Date Business Systems Analyst Asst Registrar for Operations Date SIS Online Student Adjustment Version 1 0 Page 11 of 22 INFORMATION TECHNOLOGY DEPARTMENT 2 5 How to approve disapprove courses 2 5 1 To Approve Courses Click the radio button under the Approved column 2 5 2 Disapprove Courses Click the radio button under the Disapproved column For Approval _ Course Unit s Section Day __ Time Room Status Adjustment Remarks _ Approved Disapproved me 3 0 TEA EI iS IDC eer s TRENDS 30 Pending Add for approval f J MANSTRA 30 TAGC TH_ 18 00 19 30 D504 PreEnroted f o So o RGAC M 30 Pending Add for approval OT Ooo A S O a PERMANA 3 0 Tagc s 0900 1200 _ D404 prmacs eo f Pending pa E QUANTT 3 0 TAGH TH_ 19 45 21 15 DCL Pre nroled OAS o B404 PreEnrofed O ONY Figure 2 6 Online Student Adjustment Approval Important e Only courses added during Student Adjustment Enlistment can be approved disapproved by the Academic Adviser e You are allowed to approve units of courses as long as Total Units will not ex2. 2 1 SIS Login Page 2 3 After a successful login click Student Adjustment Approval from the menu right side of the screen Student Adjustment Approval Search STUDENT INFORMATION COURSE APPROVAL Update Enlisted Courses View Generate CAF Tally Student Adjustment Approval ADJUSTMENT View Flowchart Figure 2 2 SIS Menu Prepared by Reviewed by Goldelin P Cabiltes Gilbert O Marcelo Business Systems Analyst Asst Registrar for Operations SIS Online Student Adjustment Version 1 0 Page 10 of 22 INFORMATION TECHNOLOGY DEPARTMENT 2 4 Search the student to update by entering the Student Number or the Student Last Name 2 4 1 Search by Student Number Type the Student Number in the Student Number textbox then click Ok button Please do not forget to add zeroes before the Student Number 4 zeroes for ID 100 above 5 zeroes for ID 99 below Student Number Student Last Name ee ene N Figure 2 3 Search by Student Number 2 4 2 Search by Student Last Name 2 4 2 1 Type the Student Last Name in the Student Last Name textbox then click Search button You may type to display all students assigned to you with Student Adjustment transaction Student Number a T Student Last Name Figure 2 4 Search by Student Last Name 2 4 2 2 The system will display a screen listing all students that match the criteria click the desired student s ID number
3. 5Y5 AD1 m hea fs 13 00 16 00 B404 Preenronea Course Elective Course Dropped Courses Course Title Section Transaction Retention 0 Last Daw ty Last Updated iew Assessment Back Figure 3 11 Student Adjustment Encoding Screen View Assessment The figure below is a sample temporary assessment page Academic Unit s 15 0 Non Academic Unit s 0 0 Total Unit s 15 0 Student Pre Enrollment Record for SY 2012 2013 Second Term ASSESSMENT SUMMARY Unit s Section Day Time Room Faculty Assessment Amount 41 15 14 15 an NORBERTO TUITION FEE 32 490 00 LABORATORY FEES 1 987 00 TAOC ITH 1 18 00 19 30 D504 NENE ROLANDO MISCELLANEOUS FEES 6724 00 TAOC S 09 00 12 00 D404 NU EZ JELLA SPECIAL FEES 12800 TAQH TH 1 9 45 21 15 DCL1 ROCHA PHILIP JAMES ASSESSED AMOUNT 41 329 00 S 13 00 16 00 B404 SORIANO GARY TOTAL AMOUNT DUE 41 329 00 LESS BALANCE 41 329 00 CMREFUND Created REFUND Unassigned 0 00 Figure 3 12 View Assessment Screen Prepared by Reviewed by Goldelin P Cabiltes Gilbert O Marcelo Business Systems Analyst Asst Registrar for Operations SIS Online Student Adjustment Version 1 0 Page 21 of 22 INFORMATION TECHNOLOGY DEPARTMENT 3 7 When you are finished click Log Out upper right of the screen for security purposes Second Term School Year 20127 2013 ROBIN TOLENTINO ROMER
4. Course Elective Course Bis Sect Einne Course ae Dropped Courses Course Title Section Transaction Retention Last Updated By Last Updated iew Assessment Back Figure 1 4 Online Student Adjustment Screen Prepared by Reviewed by Goldelin P Cabiltes Gilbert O Marcelo Business Systems Analyst Asst Registrar for Operations SIS Online Student Adjustment Version 1 0 Page 6 of 22 INFORMATION TECHNOLOGY DEPARTMENT 1 5 1 How to add a course 1 5 1 1 To Add a Course Click Select Course button to display the available courses in Course dropdown From the Course dropdown select the desired course to be added then click Add button O O OLUSE Hlectie Course CAPRACT TRENDS Figure 1 5 Online Student Adjustment Screen Add Course 1 5 1 2 To Add an Elective Course Click Select Elective Course button to display the available elective courses in Elective Course dropdown From the Elective Course Dropdown select the desired elective course to be added then click Add button Course Eaiect courae a A Caer Ete Cour cc APP DEV Figure 1 6 Online Student Adjustment Screen Add Elective Course Upon clicking Add button a system message Course has been added will be displayed Notice that the status of the added course is Pending the Adjustment Remarks is Add for approval and the available Action is Delete Cou
5. Select Section button to display course s available schedules Student Adjustment Record for SY 2012 2013 2nd Term tara Unit s Section Day Time Room Status os dead p Action IC TAFRA TCA 11 15 14 15 D403 PreEnrolled Select Section macs i i Add TRENDS 3 0 Approved approved MANSTRA 3 0 TAO aoc rH 18 00 19 30 0504 PreEnrolled Add QORGACOM 3 0 eee disapprove PERMANA 3 0 aoc ls 09 00 12 00 bao PreEnrolled Add FRINAC3 3 0 Approved approved UANT T 30 aor TH 1945 2116 DCL1 preenrolled Isvsapni fao frem fs 13 00 16 00 bsos Preenrotted ciect sectio gt a Figure 3 5 Student Adjustment Encoding Screen Select Section Prepared by Reviewed by Goldelin P Cabiltes Gilbert O Marcelo Business Systems Analyst Asst Registrar for Operations SIS Online Student Adjustment Version 1 0 Page 16 of 22 INFORMATION TECHNOLOGY DEPARTMENT close hay 18 00 19 30 B406 hay Ae R ANS EAS B406 hay 14 40 16 10 D403 hey HEP abe E M305 Figure 3 6 Student Adjustment Encoding Screen Select Schedule 3 5 1 3 After clicking the Save button the system saves the schedule you selected and displays message Section has been saved The saved section will be displayed beside the Course Code Adjustment course pial Section Code Acton rralle CoA Select Section Delete Section JC Delete Course T 1 Select Section D
6. Analyst Asst Registrar for Operations SIS Online Student Adjustment Version 1 0 Page 8 of 22 INFORMATION TECHNOLOGY DEPARTMENT 1 5 2 How to delete a course Click the Delete Course button of the added course you would like to delete A confirmation box saying Are you sure you want to delete this course will appear click OK button A system message Course has been deleted will be displayed The deleted course will be removed from the grid Adjustment Remarks Course tode Unit s Section Day Room Status Yelete Delete Course b elete Select Elective Course Figure 1 8 Online Student Adjustment Screen Delete Course 1 6 When you are finished click Log out upper right of the screen for security purposes Second Term School Year 2012 2013 ROBIN I OLENIINO ROMERO STUDENT NAME STUDENT NUMBER BSBA CA DEGREE Figure 1 9 Log Out Prepared by Reviewed by Goldelin P Cabiltes Gilbert O Marcelo Business Systems Analyst Asst Registrar for Operations SIS Online Student Adjustment Version 1 0 Page 9 of 22 INFORMATION TECHNOLOGY DEPARTMENT 2 How to Approve Courses During Student Adjustment Approval Period 2 1 Open your browser and type www benilde edu ph sis Required browser Mozilla Firefox 2 2 A login page will appear Use your CSBInfonet account and password to log on Enter your CSB Infonet usermame and password ts Figure
7. Information Technology Department 2 Floor Benilde Hall 2544 Taft Ave User s Manual SIS Online Student Adjustment Version 1 0 Notice The information in this document is subject to change without prior notice The Information Technology Department ITD and De La Salle College of Saint Benilde accept no liability for the content in this manual or for the consequences of any actions taken on the basis of the information provided INFORMATION TECHNOLOGY DEPARTMENT Table of Contents DOCUMENT Version HISTOLY cccceccsecceeeeneeeneeeneeeaeeeeeeeseeeaeeeaeeeaeeeeeeeaeeeeueeaueeeeeeaeesaeeeaeesaeeees 3 1 How to Add Course During Student Adjustment Enlistment Period ccccseeeeeeeees 4 2 How to Approve Courses During Student Adjustment Approval Period 0cceee 10 3 How to Encode Section During Student Adjustment Encoding Period 0cceseee 14 SIS Online Student Adjustment Version 1 0 Page 2 of 22 INFORMATION TECHNOLOGY DEPARTMENT Document Version History 12 14 2012 SIS Online Student Adjustment User s Goldelin P Cabiltes Manual SIS Online Student Adjustment Version 1 0 Page 3 of 22 INFORMATION TECHNOLOGY DEPARTMENT 1 How to Add Course During Student Adjustment Enlistment Period 1 1 Open your browser and type www benilde edu ph sis Required browser Mozilla Firefox 1 2 A login page will appear Use your CSBInfonet account and passwor
8. O STUDENT MAME paddidar z0z STUDENT HUMBER BSB AW DEGREE Junior YEAR Figure 3 13 Logout Screen Prepared by Reviewed by Approved by Noted by Goldelin P Cabiltes Gilbert O Marcelo Ma Socorro C Bacay Jhoann O Tandoc Jonathan L Broqueza Randy G Tandoc Business ystems Analyst ABSE REJSUANG Ii Reiska PISSO Head ITDO Head ISPC Director Operations Date Date Date Date Date SIS Online Student Adjustment Version 1 0 Page 22 of 22
9. OGY DEPARTMENT 3 4 Read the Student Adjustment Policy then click Proceed button Student Adjustment Policy Figure 3 3 Student Adjustment Policy Screen Prepared by Reviewed by Goldelin P Cabiltes Gilbert O Marcelo Business Systems Analyst Asst Registrar for Operations SIS Online Student Adjustment Version 1 0 Page 15 of 22 INFORMATION TECHNOLOGY DEPARTMENT 3 5 The system will display the approved courses from which you will choose the sections and schedules you desire Student Adjustment Record for SY 2012 2013 2nd Term Adjustment Remarks Course Code ICTNFRA TCA 11 15 14 15 D403 PreEnrolled Add _ select Section Section EA 3 0 Sr a MANSTRA 3 0 a0 faoc TH 18 00 19 30 D504 Preenrolted PreEnrolled Add fae 3 0 a PERMANA PERMANA 3 0 franc E o9 00 1200 00 12 00 D404 Pre nrolled _ select Section _ Section PRINACS3 3 0 ry a QUANT T lauant t 3 0 aot TH 19 45 21 15 DCL1 Preenrolied svs AD1 3 0 reat ls 13 00 16 00 le B404 Preenrolled Course Elective Course Unit s Section Day Time Room Status Dropped Courses Course Title Section Transaction Retention Last Updated By Last Updated Figure 3 4 Student Adjustment Encoding Screen 3 5 1 How to select a section and schedule 3 5 1 1 For each approved course there is a corresponding Select Section button Click
10. RO ROBIN TOLENTINO N pproved N_A Figure 2 7 Search By Last Name Student Adjustment Approval 2 6 When you are finished click Log Out upper right of the screen for security purposes Welcome December 11 20 Student Adjustment Approval Search m STUDENT INFORMATION COURSE SPPROVAL Update Enlisted Courses i View Generate CAF Tally i Student Adjustment Approval ADJUSTMENT i View Flowchart Figure 2 8 Logout Prepared by Reviewed by Goldelin P Cabiltes Gilbert O Marcelo Business Systems Analyst Asst Registrar for Operations SIS Online Student Adjustment Version 1 0 Page 13 of 22 INFORMATION TECHNOLOGY DEPARTMENT 3 How to Encode Section During Student Adjustment Encoding Period 3 1 Open your browser and type www benilde edu ph sis Required browser Mozilla Firefox 3 2 A login page will appear Use your CSBInfonet account and password to log on Enter your CSB Infonet usermame and password ts Figure 3 1 SIS Login Page 3 3 After a successful login click ADJUSTMENT from the menu right side of the screen Second Term School Year 7012 2013 STUDENT HAME STUDENT NUMBER BSBA CA DEGREE Figure 3 2 SIS Menu Prepared by Reviewed by Goldelin P Cabiltes Gilbert O Marcelo Business Systems Analyst Asst Registrar for Operations SIS Online Student Adjustment Version 1 0 Page 14 of 22 INFORMATION TECHNOL
11. ceed the Maximum Allowable Units Total Units refers to the sum of pre enrolled units and the approved units during Student Adjustment Approval Period Maximum Allowable Units For Non CDP who are Non graduating students Maximum Allowable Units 21 units maximum of 18 academic units 9 units of alternative courses For Non CDP who are Graduating students Maximum Allowable Units 24 units 9 units of alternative courses For CDP who are Non graduating students Maximum Allowable Units 17 units 9 units of alternative courses Prepared by Reviewed by Goldelin P Cabiltes Gilbert O Marcelo Business Systems Analyst Asst Registrar for Operations SIS Online Student Adjustment Version 1 0 Page 12 of 22 INFORMATION TECHNOLOGY DEPARTMENT For CDP who are Graduating students Maximum Allowable Units 21 units 9 units of alternative courses NOTE You can still modify as long as within the Student Adjustment Approval Period Student Adjustment Approval Status will be changed from Pending Approval to Approved once all for approval courses have been approved disapproved You may see the Student Adjustment Approval status upon searching student by last name Student Adjustment N Degree Code Student ID No Student Name Approval BSBACA ROMERO ROBIN TOLENTING f Pending Approval Degree Code Student ID No Student Name Student Adjustment seis Approval BSBA CA _goso10976302 ROME
12. d to log on Enter your CSB Infonet usermame and password eomame sd Figure 1 1 SIS Login Page 1 3 After a successful login click ADJUSTMENT from the menu right side of the screen Second Term School Year 2012 2013 STUDENT HAME STUDENT HUMBER BSBA CA DEGREE Figure 1 2 SIS Menu Prepared by Reviewed by Goldelin P Cabiltes Gilbert O Marcelo Business Systems Analyst Asst Registrar for Operations SIS Online Student Adjustment Version 1 0 Page 4 of 22 INFORMATION TECHNOLOGY DEPARTMENT NOTE You will be allowed to enter the Adjustment Link if you satisfy BOTH items 1 AND 2 below ITEM 1 You must be qualified at least 1 of the conditions below with failing grade s in student s current enrollment record dissolution of the section of a course the student is enrolled in for the succeeding term expecting to graduate at the end of the term has less than or equal 24 remaining units under load NON CDP students has less than or equal 15 units CDP students has less than or equal 9 units ITEM 2 You must be qualified to ALL conditions below you should be added in Student Adjustment Tagging module to be added in Student Adjustment Tagging module you must surrender your old EAF at the Office of the Registrar you should have pre enrolled during Pre enrollment Period you should not have DUE pending clearance record all your current enrolled courses sho
13. elete Section Section Delete Course IfoOVve Th p VE Jy S04 pr pn nrolle a E Siet seeen Section Delete Section ED CER Delete Course Peace Select Section Delete Section Delete Course Disapproved Wak Lye i elect Section Delete Section ETES Er Delete Cours Course seret section I 7 N T me Select Section Delete Section Delete Course WEL Nac a sees section Select Section Delete Section a Delete Course I Select Section L_setect section Figure 3 7 Student Adjustment Encoding Screen Schedule Selected Prepared by Reviewed by Goldelin P Cabiltes Gilbert O Marcelo Business Systems Analyst Asst Registrar for Operations SIS Online Student Adjustment Version 1 0 Page 17 of 22 INFORMATION TECHNOLOGY DEPARTMENT Important e You are allowed to encode sections for your courses as long as your Total Units will not exceed the Maximum Allowable Units Total Units refers to the sum of pre enrolled units and units of encoded sections during Student Adjustment Encoding Period Maximum Allowable Units For Non CDP who are Non graduating students Maximum Allowable Units 21 units maximum of 18 academic units For Non CDP who are Graduating students Maximum Allowable Units 24 units For CDP who are Non graduating students Maximum Allowable Units 17 units For CDP who are Graduating students Maximum Allowable Units 21 units NOTE You can s
14. rse Prepared by Reviewed by Goldelin P Cabiltes Gilbert O Marcelo Business Systems Analyst Asst Registrar for Operations SIS Online Student Adjustment Version 1 0 Page 7 of 22 INFORMATION TECHNOLOGY DEPARTMENT IMPORTANT e Take note of your Student Adjustment No that will be displayed on your screen after adding Online Student Adjustment for SY 2012 2013 2nd Term Student Adjustment Date 12 10 2012 Student Adjustment No A122111200937620 Figure 1 7 Online Student Adjustment Screen Student Adjustment No and Date e Your added courses require approval from your Academic Adviser e You are allowed to add units of courses as long as your Total Units will not exceed the Maximum Allowable Units Total Units refers to the sum of pre enrolled units and the added units during Student Adjustment Enlistment Period Maximum Allowable Units For Non CDP who are Non graduating students Maximum Allowable Units 21 units maximum of 18 academic units 9 units of alternative courses For Non CDP who are Graduating students Maximum Allowable Units 24 units 9 units of alternative courses For CDP who are Non graduating students Maximum Allowable Units 17 units 9 units of alternative courses For CDP who are Graduating students Maximum Allowable Units 21 units 9 units of alternative courses Prepared by Reviewed by Goldelin P Cabiltes Gilbert O Marcelo Business Systems
15. tem removes the schedule you deleted beside the Course Code and displays message Section has been deleted Adjustment Remarks eiea Select Section Jj Delete Section Delete Course Select Section Section TT Delete Section f Delete Course erate Unit s Section i Room Status ee a rolled es es select Sein site Section Delete course Select Section Delete Section Delete Course _ _ Select Section Delete Section Delete Course Figure 3 10 Student Adjustment Encoding Screen Section Deleted Prepared by Reviewed by Goldelin P Cabiltes Gilbert O Marcelo Business Systems Analyst Asst Registrar for Operations SIS Online Student Adjustment Version 1 0 Page 20 of 22 INFORMATION TECHNOLOGY DEPARTMENT 3 6 You can view your temporary assessment by clicking View Assessment link at the bottom of Student Adjustment Encoding Page Student Adjustment Record for SY 2012 2013 2nd Term Course P ee Adjustment ae Unit s Section Day Time Room Status snes ICTNFRA TCAt TIS TATS D403 PreEnrolled Add _select Section Section PEA TE 0 EA MANSTRA ce 30 TADC haoc fm 18 00 19 30 D504 PreEnroiled ORGACOM 3 0 Disapproved es PERMANA 3 0 franc s 09 00 12 00 D404 PreEnronea Add a R e w 1440 16 10 baos e eet _select section_ Delete Section_ QUANT T 3 0 faoH TH 19 45 21 15 DCLI PreEnronea
16. till modify as long as within the Student Adjustment Encoding Period Prepared by Reviewed by Goldelin P Cabiltes Gilbert O Marcelo Business Systems Analyst Asst Registrar for Operations SIS Online Student Adjustment Version 1 0 Page 18 of 22 INFORMATION TECHNOLOGY DEPARTMENT 3 5 2 How to delete a section and schedule 3 5 2 1 Click Delete Section button of the course you wish to delete Course Pode Acton Ss eee D ECE et i Section ma Course i a ees Section T Section EEES Course EUeSee 400 12 00 J404 PreEn ar Select Section _ Delete Section Section Ie Delete N SREE i mpe 40 1610 ID403 fn reer ea Select Section Delete Section Delete Course PTeCAPONEG approver PreEnralled Delete Section Delete Course a i 3 ere a Adjustment Unit s Section i Room ftatus Remade Figure 3 8 Student Adjustment Encoding Screen Delete Section 3 5 2 2 A confirmation box will appear stating Are you sure you want to delete this section Click OK button Are you sure you want to delete this section Figure 3 9 Student Adjustment Encoding Screen Confirmation Box Prepared by Reviewed by Goldelin P Cabiltes Gilbert O Marcelo Business Systems Analyst Asst Registrar for Operations SIS Online Student Adjustment Version 1 0 Page 19 of 22 INFORMATION TECHNOLOGY DEPARTMENT 3 5 2 3 After clicking OK button the sys
17. uld have Final Grades If you are not qualified based from the given criteria you may inquire the Office of the Registrar for Manual Adjustment Procedures 1 4 Read the Student Adjustment Policy then click Proceed button Student Adjustment Policy Figure 1 3 Student Adjustment Policy Screen Prepared by Reviewed by Goldelin P Cabiltes Gilbert O Marcelo Business Systems Analyst Asst Registrar for Operations SIS Online Student Adjustment Version 1 0 Page 5 of 22 INFORMATION TECHNOLOGY DEPARTMENT 1 5 A screen will appear for you to select courses that you want to add NOTE You can still modify as long as within the Student Adjustment Enlistment Period Online Student Adjustment for SY 2012 2013 2nd Term Student Adjustment Date Student Adjustment No Status Preenrolled unit s 15 0 Status Approved unit s 0 0 Status Pending unit s 0 0 Total Units 15 0 Maximum Allowable Preenrolled Unit s 21 Note Total Units must not exceed the sum of Maximum Allowable Preenrolled Units and 9 Units of Alternative Courses Student Adjustment Record for SY 2012 2013 2nd Term Course r i 8 Adjustment Code Unit s Section Day Time Room Status Rare ICTNFRA 30 from 11 15 14 15 D403 PreEnrolled MANSTRA 3 0 H 18 00 19 30 D504 PreEnrolled QUANT T 3 0 TAGH H 19 45 21 15 DCLI PreEnralled SYS AD1 3 0 13 00 16 00 B404 PreEnrolled PERMANA 3 0 09 00 12 00 D404 PreEnrolled
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