Home

IntraMalls Users Guide for National Institutes of Health

1. After sending the shopping cart to the buyer the button changes to Retrieve Cart From Buyer and more items cannot be added to the shopping cart unless this button 1s clicked or the buyer returns the cart As soon as the buyer clicks to purchase the cart it 1s returned to the shopper empty and ready for another order 3l IntraMalls LLC National Institutes of Health IntraMall ORDER STATUS After placing an order on the IntraMall you may track your order via your Order Log The Order Log allows you to easily locate both summary and detailed information about individual orders 1 Click on the Order Log link under the Order Processing header on the Main Page Order Processing Order Log Request for Quote Log a Mon Mall Order 2 Select the appropriate filters under the View Order Log header Orders can be filtered by Type of Order Order Date Order Status Purchase Card Charged etc View Order Log Ail Orders Ait Vendors Order Date Order Date Last 7 days zl From VM DD YYYY To MMDD er Order Humbe Display 3 When filters have been selected click on the Display button 4 To view a Single Order type its Order Number or your User Reference number in the Order Number text box at the bottom of the page and click on the Display button NOTE YOU CAN TYPE IN ANY INTRAMALL ORDER NUMBER TO FIND OUT WHO PLACED THAT ORDER 32 The Order Log Note the foll
2. button Inform the Shopper of the assigned Member Name and Password Now they are ready to log on and create a shopping cart to send to you Manage Your Shoppers 1 Click on the Manage Your View User Listing Shoppers link located under MI cide ia Oppers e Shoppers Last Name Display Users the Advanced Options header on the Main Page View a Single User First Name Last Hame Find Find This User Create a New User o Acquire New Shoppers o Heassign shoppers 2 You can see a list of all your Shoppers by clicking on the __Display Users button Click on the Sorted by drop down menu to select how you want the Users displayed You may also view a single user by typing in either their first or last name Select a user to edit by clicking on their name LastName First Name Title Department Building User Access Level Certified State Adder Loue Dr Statistics 81 User Shopper Y MD Bug Hermione Ms Entomology 5D User Shoppet Y MD 10 IntraMalls LLC National Institutes of Health IntraMall 3 As with your own profile you can edit your Shopper s address or assign additional CANs Note that the only CANs available to your shopper are those that are in your own current list of CANS Click on a shopper s last name to access their User Profile Information Edit User Addresses and Contact Information Shipping Address Fluffy Cat NIH NCI Building 1 Room 204 1 CENTER DR BETHESDA MD 20892 Conta
3. 2 This will put the items into your shopping cart where you will have the flexibility of deleting items or modifying the quantities ship to name and address CAN shipping method and note to vendor 36 IntraMalls LLC National Institutes of Health IntraMall Order Number 9022015951 User Reference jd012209B Order Status Order Recereed by Vendor Order Date Date Last Modified Requester Requester Credit Card VISA 4139 Vendor Name vendors Name Vendor Reference Hbr Order Detail Catalog Quantitie a Unit Total 0278 MNLINSTLINSTRTYPHOONPPCR2 2651 v ListPrice se 2 0 2 2400 48 00 Awaiting 330 Note 38742164 Price Volume Ae Processing Fee Tyee Open Kit Cost Type EA Sire TEA PAd5O009 ECL PLEX G A M IGG CYS 150UG 261 3 List Price 532 80 1 D 1 23 06 2306 Awaiting Note 88743164 Price Processing Volume Open Price Type ners Cot Type Es Sim 1 EA Mandatory Sources Checked Item Total 71 06 Purchases above micro purchase threshold 3 000 Clearance Shipping 7 00 Vendor Name amp Quote 1 Competitive Process Total 78 06 Vendor Name amp Quote 2 PO Sensitive Acct Property CAN Acct Nbr Vendor Name amp Suen Small Business Charged 8340023 Update Order Delete this Entire Order Retum to Reconciliation REQUEST A PRI CE QUOTE Both buyers and shoppers can use the IntraMall to request a price quotation from an IntraMall vendor Shoppers request the quote directly from the v
4. NIH INTRAMALL USER MANUAL Version 8 4 See electronic version at http intramalls com main pdf NIH_Users_Manual pdf IntraMalls LLC National Institutes of Health IntraMall TABLE OF CONTENTS Click on topic to go to its page NVA ING Wy ee 3 MG GING IN 4 SPECIAL Te kv E ei EE 5 Password EX LECH d Le Uu MTN D AE Sm u REE EEN 5 THE NAVIGATION BAR enken kk KEREN KEREN KEREN KR RER KR KEREN KEREN KR RER KR AER KN AER KN RER KN KR AER KR AER KN AER V 5 PRIVY ING DOP WO NSS E 6 CHANGING YOUR PASSWORD cccssecceueunnnnceneueneneee eee eee ne ER eee 6 MANAGE YOUR PROFILE EEN 6 Change Your Email Notification Preferences eeeeeeeeeerrrrnnrr 6 Changing Your Address Shipping and Contact I nformation 7 Establishing Your CAN Numbers nenne e EE KEE EE EE EE nnns 7 Manage Your Credit Card Profile e ecce eere ee erro nonna aaa u uuu KEN 8 ADVANTAGES TO SETTING UP SHOPPER ACCOUNTS FOR THOSE WHO SEND You REOUISITIONS LisuizssaEREEUEMREREEREENEMEEM AE PAR EMEN ESEEEU EM EE DIM LI LILM EM SEM ME EIC EEM INE FEES 8 CREATE A SHOPPER n2n22n22222232222RRRRERRERZSERERASERERSERERSERERSERERSESERENSERERSERERSERSRERSERERES 9 MANAGE YOUR RH let LE LO Reassign Your SNODDELS EE 11 Ile DT Ee e e CEET 12 OVERVIEW OF THE SHOPPING TRIP edd 12 PLACING ITEM S IN YOUR SHOPPING CART OVERVIEW n
5. Select a Vendor Selected Vendor Select Item Catalog Number ProductName C 45987 1 ML F H1SMHMENTHYL ACETATE TERPENE amp C 45987 250MG R 4 NITROTOLUENE OEKANAL 250 MG C 45987 5ML F H1S MENTHYL ACETATE TERPENE A 2 459879 1G BENZYL S H 2 HYDROXY 3 PHENYL amp C 459879 5G BENZYL S H 2 HYDROXY 3 PHENYL amp Multiple Catalog Number matches found Please selectthe correct one Catalog Number Quantity 78555 fi Product Name 78555 100MG PHENYL BETA D GLUCURONIDE e 76555 25MG IPHENYL BETA D GLUCURONIDE Multiple Catalog Number matches found Please selectthe correct one 16 IntraMalls LLC National Institutes of Health IntraMall c Selected items go directly to Shopping Cart Shopping Cart ITEM DETAILS Set a quantity and add instructions for handling Qty Vendor Humber Product Name Price Price Other Details fi Vendor 45987 1ML F M10SHW4ENTHYL ACETATE TERPENE amp 430 74 30 Price Volume 1 Price Type Open Met Vendor Quote Nbr List Price 74 30 LOM EA Size 1ML Discount 095 L vendor 78555 100MG PHENYL BETA D GLUCURONIDE EF STIAU Pae EU E Price Type Open Mkt Vendor Quote Nbr List Frice 77 50 LAM EA Size 100MG Discount MWA Contingent Items on Rapid Order Entry A Contingent Item is an item that is ordered from an IntraMall vendor but is not an item l
6. when the vendor and catalog numbers are already known Searches there are six different kinds of searches used to locate a product to place in your Shopping Cart A quick Search Search can be run from the top of any page You can search gt Quick search of Catalog and Mfr Numbers by categories within a single vendor s catalog or across all Search vendors catalogs You can also search by our Advanced Vendor Catalog es Vendor Alphabetically Search and by Express Inventory Category Advanced Express Inventory gt Shopping Lists this feature allows you to keep a list of Shopping Lists frequently ordered items that can easily be added to your Personal List shopping cart without additional searching CANA cet Hbr List gt Converting Price Quotes to Orders after receiving a price quote back from a vendor you can click a button to turn that quote into an order without having to re type the items The items are instantly added to your shopping cart where you can modify quantities etc gt Creating a New Order from a Previous Order If you repeatedly order the same order you can open a previous version of that order and click a button to reorder it The items are immediately added to your shopping cart where you can modify quantities etc gt Punching out to order custom oligos Punch out to a participating vendor s website to configure a custom oligo and bring it back to the IntraMall s shop
7. Main Menu Rapid Order Entry Search Shopping Lists Punchout Vendors Rapid Order Entry Vendor Catalog Personal List Punchout takes you to a Vendors Vendor Alphabetically CAN Acct Nbr List website where you can configure Category custom products and return those Advanced items to the IntraMall s cart for Express Inventory purchasing Specials Vendor 1 Shopping Carts Order Processing Tools Vendor 2 Personal Cart Order Log CAN Acct Nbr Sumy Rpt Vendor 3 D items are in your shopping Requestfor Quote CAN Acct Nbr Detail etc cart Log a Mon Mall Order Report Approve Shoppers Carts Oligo Order Log D carts are awaiting approval Hino CAM Statements ai Advanced Options Contact Us nv Manage My Profile IntraMall contact Exit the Intramall al Manage My Shoppers infarmation Change Password 2 5mart Match Options Smart Match Bu List of Bank Charges Credits by Statement period al Match Report Select a Transaction Cycle from the following list Gp isa Mma e Display Find Transaction CH Enter a Purchase Order Number below to find the Order and what Bank Charge if matches i al TT Pmi 4m Pla Bank Change Credit NI d Fill in the field s below to find a Bank Charge or Credit the statement itis on and if itis matched to an order al Vendor Hamme Approximate Amount Find Approximate Date 40 IntraMalls LLC
8. Manage My Profile Manage My Shoppers ContactUs Log Off 3 e Search of Express items Quick search of Catalog and Mfr Numbers Rapid Order Entry Search Shopping Lists Punchout Vendors d Rapid Order Entry Vendor Catalog Personal List Punchouttakes you to a Vendor Alphabetically CAN Acct Nbr List Vendors website where Category you can configure custom Advanced products and return those Express Inventory items to the IntraMall s cart Specials for purchasing Shopping Carts Order Processing Tools Vendor1 Personal Cart Order Log CAN Acct Nbr Sumry Rpt Vendor 2 items are in your shopping cart Requestfor Quote CAN Acct Nbr Detail Report Ve ndor3 Approve Shoppers Carts Log a Non Mall Order Oligo Order Log U carts are awaiting approval Oligo CAN Statements Smart Match ro Advanced Options Contact Us Log Off lt Manage My Profile IntraMall contact information Exit the Intramall 4l Manage My Shoppers Change Password THE NAVIGATION BAR The Navigation Bar allows you to quickly access all areas of the IntraMall without going back to the main page each time to want to move to another section Just click on the appropriate link and you will be taken to the section you selected N IH v shop Rapid Order Entry Advanced Search Vendor Catalog Vendor Alphabetically Shopping Lists ae Order Shopping Cart Request for Quote Log Non Mall Order Order Log Smart Match IntraMall
9. Name National Cancer Institute Natonal Cancer Institute Building 31 Room 3B5 Building 30 Room 955 31Center Dr MSC 0830 30 CONVENT DR Betnesda WO 20892 0830 BETHESDA MD 20892 Contact Information Department Office Phone 688 644 6255 Tithe Fax Number Email buyer amp intramalls cam Edit Address Information 1 Under the Address Shipping and Contact Information header click on the Editddress Information button 2 Change all relevant information in the text boxes provided then click Save Changes and Return to User Edit button Establishing Your CAN Numbers Cost Accounting Numbers This user is restricted to National Cancer Institute CANYAcct Hbrs Available CAH Acct Numbers 0332043 Default CAMAcct Mbor 0330291 8335287 8338283 8338284 8338285 0338296 0330297 Edit CAM Acct Numbers Click the Edit CAM Acct Numbers button and add CANS to your profile on the page that appears Current CAMs Ri 220105 1g 08322855 19329415 90333135 OOOFCARDC 08329230 08331505 8331543 08331844 08331938 05332062 08332125 08332132 Hemove Default CAN 3381 gg Update Save Changes and Ene to User Edit Cancel and Do Not Save Changes IntraMalls LLC National Institutes of Health IntraMall Manage Your Credit Card Profile You can deactivate old credit card numbers add new credit card numbers and modify the expiration date cardholde
10. National Institutes of Health IntraMall b List of Bank Charges Credits Option List of Charges for CARDHOLDER NAME Retum to Smart Match Main Page Statement MMM O0 amp 6 YYrY MMMJOS A Update Summary Matched Transactions Vendor Name Vendor 1 Vendor Mame Vendor 1 Charge Date DD MMNIM YY Order Date DD MMIPMM YTY Total 3 42 Totak 8 42 Itern Tit 8 42 S amp H 00 Charge ID 81907856837 Charge ID 1819078583701 Vendor Name Vendor 2 Charge Date DD MMIM YY Order Date DD MIMIM YY Total 46 24 Total 46 24 Item TH 37 99 S amp H 8 22 Charge ID 00000000000000000 Charge ID 1819578852001 Reidsville NC Order Humber 86196788520 Dispute Charge link UnMatched Transactions from Statement Vendor Name Vendor 3 Charge Date DD MIMIM YY Total 31 55 Charge ID 103 6859066 49250 t E anual Match 4 IntraMalls LLC National Institutes of Health IntraMall b Match Report Option Match Summary Report Statement MMM 06 YvY MMM 05 rr THIS IS NOT A RECONCILIATION REPORT Card Number 999 Em I FT C esee eee Ka l PRT Vendor 1 MM 280 85 DAMM 895 00 pp wwwey 19500 mE DD MMINM YY 471 57 8371104 2651 John Smith 471 57 00 007275613374 02 OCT 07 vendor 6 DD MMMeyy 148172 8368214 265L John Doe 1481 72 00 007302620040 29 OCT 07 c Find a Transaction Option This will sh
11. Vendor 601325 NEBuffer Ssp Price Volume 1 Price Type GSA BPA Vendor Quote Nbr List Price 10 00 UOM EA ize 6 0 ml Discount WA Price Volume 1 Price Type GSA BPA H Vendor RO101S EcoR I Vendor Quote Nbr List Price 53 00 Delivered by IntraMall Express delivery UGM EA Uncheck this box if you don t want Express delivery M Size 10 000 u Discount N A Vendor Nbr Total S amp H Reference Vendor 1 2322363 8 00 vendor 2 3322363 342 40 320 00 LZ Vendor z 3322363 D 11 08 Shipping Information Ship Ta Plaase review the information below to assure corect delivery Vendors Standard Delivery el Mame buyer 1 Phone l BB3 544 5255 ex 990 990 0900 EIZE items are stocked in IniraMall s Warehouse for Fast aaner EES delivery Room Number 204 ERES e Orders placed before 12 noon are delmered the same day Address EFS batween 1 00pm and 5 Dom 8120 EXECUTIVE BLVD e Orders placed afler noon and before 7pm are delivered between BETHESDA MD 20892 Select from List of Addresses Selact from List of Shoppers 00 chipping and handling m will be filled directly by ess only item MIH Locations in the certify that have checked mandatory source for all of the above items Checkout Empty Cart save Changes 28 IntraMalls LLC National Institutes of Health IntraMall After clicking on the Checkout button a Credit Card Review page a
12. catalog number of the products I want to purchase What is the fastest way to add such an item to my shopping cart Click on Rapid Order Entry in the menu Then select the desired vendor and type in the catalog numbers and quantities for the items you want to purchase Modify the information at the bottom of the 45 IntraMalls LLC National Institutes of Health IntraMall page if necessary and click Last Item Yes The items will be added to your shopping cart 2 What is a Contingent item A Contingent item is one that is not listed in the IntraMall for the selected vendor but that you can still add to your shopping cart via Rapid Order Entry After clicking Last Item Yes in Rapid Order Entry you will be required to type in the product name price and OC Code Such items do not have guaranteed prices and the vendor may choose to cancel the item from the order Searching for Products in the I ntraMall 1 How can I find a product s information if I know the manufacturer s number or a catalog number Type the catalog number or manufacturer number into the Search field located below the navigation bar at the top of each page And click Search A list of products with those numbers appears Click on the desired catalog number to open the product detail page where you can click to add the item to your shopping cart 2 How can I search for a product by categories To search across all vendors click on the
13. d Navigate Main Page Manage My Profile Manage My Shoppers Contact Us Log Off Een aa Search of Express items Quick search of Catalog and Mir Numbers IntraMalls LLC National Institutes of Health IntraMall ADVANCED OPTIONS Changing Your Password Click on the Change Password link on the main menu Manage Your Profile IMPORTANT Click on Manage My Profile and scroll down to add a new credit card or edit deactivate a current credit card Such changes do not take place automatically in the IntraMall In addition to changing your credit card profile this section allows you to establish your Contact Information Email notification preferences and to set your CAN numbers From the NIH IntraMall Main Page click on the Manage Your Profile link located under the Advanced Options header Change Your Email Notification Preferences This section allows you to change your Email Notification Preferences Email Notification Preferences Email buyer intramalls com Orders Orders Events Notify me when hw Ive A vendor picks up order s ie L Avendor enters a comment r m The status of an order changes A crediticharge is made on my order s 4 E have shopper carts awaiting approval Save Preferences IntraMalls LLC National Institutes of Health IntraMall Changing Your Address Shipping and Contact Information Addresses and Contact Information Billing Address Shipping Address Cardholcer s Name ship to
14. from the product description page see Product Description Page section of manual You can also add an item to a list from the shopping cart by clicking on its catalog number which will open the Product Description page Options jf Add Selected Item to the Shopping Cart M Add Selected Item to Your Personal Shopping List with Comments Ji Add Selected Item to CANIAcct Nbr Shopping List 3e c 353 with Comrments Comments Add Selected Item 26 IntraMalls LLC National Institutes of Health IntraMall Participation in Monthly Rollup of Charges Program for Custom Oligos At the request of NIH Institutes the IntraMall has developed a Rollup of Oligo Charges Program This involves punching out to a participating vendor s website configuring custom oligos and bringing the product s back to the IntraMall shopping cart for purchase If you are a registered participant in the Rollup program the IntraMall will not pass the buyer s credit card information to the vendor until the end of the month when all of the buyer s custom oligo orders from that vendor are rolled up into a single charge per CAN Such an order is referred to as a Rollup order Important In order for punchout orders to become Rollup orders eligible for monthly billing both buyers and their shoppers must be eligible Contact the IntraMall help desk at info intramalls com or phone 888 644 6255 if you wish to participate in this program or to confirm you
15. vendor then charges the credit card for the rollup amount 2 How do I sign up for this program Have your administrator contact the IntraMall help desk since they may want all of their cardholders to participate 3 I am a cardholder in the rollup program Do my shoppers also need to be enrolled in the program Yes if they will be punching out to configure oligos and sending you the shopping cart This will be seamless to them Just email info intramalls com the list of your shoppers and we will enable them 4 How do I know if an oligo will be rolled up When the oligo is brought back to your IntraMall shopping cart it will be labeled rollup When the order is created it will say Rollup Component 5 How do I check the status of the current month s rollup orders In the Tools section of the main menu click on the link Oligo Order Log 6 How do I check the credit card charges for previous month s rollup orders In the Tools section of the main menu click on the link Oligo CAN Statements 7 Is the IntraMall s Smart Match any different for Rollup Charges Yes The Rollup credit card charge from the vendor is matched to the monthly Rollup Charge containing a Billing Number that is assigned to the Rollup Invoice Summary If you wish you can click on this Billing Number to see the individual Rollup Component Orders 8 IfI don t want to participate in this program can I still use the IntraMall to punchout and c
16. 46131984 Flask volumetric 500mL each 2 17 00 3400 23 00 Complete CAN Acct Nbr Charged 8340023 Order Selected Items Communications DD MMNMV YY Vendor Can ship within 24 hours of receipt of order DD MMINMCnr Buyer acetates iere for Catalog Nbr 1235547988 Beaker graduated heal resistant Quantity 12 Note need by DIV MM vw Buyer Price Qudte requested for Catalog Nir 5545131984 Flask volumetric Quantity 2 Note need by end of month Add to Comments SMi Ship Ter Bill Toc Buyer 1 Buyer 1 BIH HCH WEH HCI 31 CENTER DR 31Center Dr Building 31 Rooms Building 31 Room BETHESDA MD 20892 Bethesda MD 20892 Office Phone Office Phone 888 544 6255 SMART MATCH TOOL FOR MATCHI NG BANK CHARGES TO ORDERS Every morning the IntraMall automatically matches your credit card charges to transactions on your IntraMall Orders You can print out a report of these matches and use that printout to help you reconcile your bank charges in the NIH Business System NBS It is important to keep in mind that the IntraMall 1s not integrated into the NBS You must still manually log your orders match and reconcile them to the bank charges in the NBS The Smart Match tool simply makes that job easier by showing you what IntraMall orders match to specific charges 39 IntraMalls LLC National Institutes of Health IntraMall Quick Reference Guide to Using the IntraMall Smart Match 1 How to enter Smart Match from the IntraMall s
17. 9 What happens if I have other non Express items from the SAME vendor in my shopping cart along with the EXPRESS items The IntraMall parses them into two different shipments one will deliver the same day and the other will deliver at that vendor s normal delivery time For your convenience two separate IntraMall numbers will be assigned when you click to Check out Smart Match Tool for Matching Bank Charges to Orders 1 If the IntraMall matches orders to a bank charge credit do I still need to log the order into the NBS and match it there Yes The IntraMall is not integrated into the NBS 2 Why use the Smart Match Tools in the IntraMall if I must still log and match the orders in the NBS There are several reasons you may find the Smart Match to be convenient 49 IntraMalls LLC National Institutes of Health IntraMall e t provides a quick printout of all of your matches that you can then use to help you log and match entries in the NBS e There are a variety of ways to easily filter and sort your charges e You can view up to 200 charges credits and their matches on a single page before you need to click to change pages to see the next 200 charges credits simply scroll down e Its Find Charge tool can be used to quickly look up the order that is matched to a charge e ts Find Transaction tool can be used to quickly look up the charge that is matched to an order 3 Does the IntraMall match all my bank charges credits to ord
18. ART ssssssssnnnunnnnnnnuunnnnnnuunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 28 YOUR SHOPPERS e ENER 30 ORDER Ee 32 THE ORDER LOG sacestcmecucusiweceausussueduteecauuseeueswcecsceceevevcncsues cescevecdcseiecaceseacuecedsecus 33 THE MALL ORDER DETAIL SCREEN PRIOR TO VENDOR PICK UP neen ka KR KEREN KR RER KR RER KN AER 34 THE MALL ORDER DETAIL SCREEN AFTER VENDOR PROCESSING cascsecuccccucucnueusnueusuuennuns 35 Display Match of Transaction to Bank Credit Card Charge 36 Printer Friendly View of INVOICE n nennen KEE KEE EE EE KEE 36 RE ORDER A PREVIOUS ORDER eee eeeceeeesesee eo eeess eese ese sese esset esee eese es ese ssess esee eese sese ess ER sesso RE Ee 36 REQUESFA PRICE OQOUOTE o 37 TURN A RETURNED PRICE QUOTE INTO AN ORDER 2 0 0 cccccsssssccccccccccsssccccccccccccecccsccsccccccceeeeees 39 SMART MATCH TOOL FOR MATCHING BANK CHARGES TO ORDERS esssecsseccsseccsscccsecccseccssee 39 I6 6172 9 wYO 43 FAQ S FREQUENTLY ASKED QUESTIONS ccccccsssssssccccsscccccccccccccssssssssssscsccccccccccccceccccccccessssssccees 44 GAINING ACCESS TO THE NTRAMALL anne KEN KR AER KN AER KN REN KN KEREN KN AER KN AEN KN RER KN KEN KN KEN KN Ku 44 MANAGING YOUR CREDIT CARD AND INTRAMALL USER PROFILES anne NK nnn AER KR AER 44 MANAGING YOUR SHOPPERS PROFILES une KR KN ER K REN KN REN KN KEN ER KN REN KN KEN EN KEN ER KEN ER KEN ER K
19. Category link under the Search section in the menu Click on the appropriate category A category 2 list will appear Click on the desired sub category A category 3 list appears Clicking on one of those sub categories will raise a search result list of all products in that category Click on the desired catalog number to open the order and subsequently add the item to your shopping cart To search a specific vendor s catalog by categories click on the Vendor Alphabetically link under the Search section Follow the same procedures as in the Category search above 3 How can I narrow my search for a product Click on the Advanced Search link in the menu From this search you will be able to set a variety of filters and sorts to shorten and clarify your search 4 How can I sort the Search Results List that is returned at the end of a search Clicking on any of the column names will sort the entire page by that variable It will be in ascending order Click the column heading a second time and it will sort in descending order Shopping Cart Questions 1 Can I put my own reference number on the order Yes Just type the number into the User Reference field located in the Recap by Vendor section of the shopping cart 2 Can I add more than one vendor s products to my shopping cart at the same time Yes When you click the Check Out button to submit the orders a confirmation page appears that gives a separate order number for eac
20. NIB NISH Mandatory source item available from the National Industries for the Blind or National Industries for the Severely Handicapped under the Javits Wagner O Day program BioPreferred This product meets or exceeds the U S Department of Agriculture USDA biobased content requirements BioPreferred products are required under Federal Acquisition Regulation FAR Subpart 23 4 E gt Recycled Item contains recycled content as described in the item detail U S Environmental Protection Agency EPA item meeting EO 13101 Service Disabled Veteran Owned Small Business SDVOSB The purpose of the Service Disabled Veteran Owned Small Business Program is to provide Federal con veteran owned small business concerns GSAFAR Description Express Deliver items are stocked in IntraMall s Warehouse for Same Day delivery FXPRESS e If insufficient quantity is on hand the item will be filled directly by the Vendor e Orders placed before 12 noon are delivered the same day e Orders placed after 12 noon will be delivered the next morning e Currently this service is only available to NIH Locations in the Washington Baltimore area e Al Express deliveries are charged 20 00 shipping and handling per order 23 IntraMalls LLC National Institutes of Health IntraMall Product Description Page for Non Express Orders This page provides you with detailed product and pricing information for a non Express item It allo
21. Purchase Assurance serving world Class Clients and suppliers User ID Password Login Forgot Password Contact a System Administrator or Request a User Account Welcome to the IntraMall This tool has been developed to improve your ability to quickly locate analyze and order needed supplies or services If your Member Name and Password were entered correctly you will be taken to the IntraMall s main menu If you forget your password click on the Forgot Password link or phone 1 888 NIH MALL 1 888 644 6255 To request an IntraMall account click on the Request a User Account link above and fill out a brief online form with the necessary information Once your account request has been processed you will be issued a Member Name and Password that will allow you to log into the IntraMall IntraMalls LLC National Institutes of Health IntraMall Special Notices Password Expiration Upon correctly entering a password and member name you may be taken to a notification screen if your password has expired Every 90 days your password will expire and you will be prompted to enter in a new Password You cannot reuse a password that had been used in any of the previous 10 password changes MAIN Menu Rapid Order Entry Advanced Search Vendor Catalog Vendor Alphabetically Shopping Lists h M ll amp 3 Order Shopping Cart Request for Quote Log Non Mall Order Order Log Smart Match itraMa ey Navigate Main Page
22. aMall After the initial Log In the Shopper may change his her Password 5 If you are participating in the Rollup of Oligo Charges Program contact IntraMalls to make sure you and your shoppers are enrolled in the program 6 Click the _ Continue button IntraMalls LLC National Institutes of Health IntraMall Shipping Address and Contact Information Contact Information First Name Jane Last Name Doe Title Lead Investigator Department ABCD Office Phone 888 644 6255 Fax Number a10 584 9457 Email jane intramalls com Shipping Address ka J Building 10 10CENTERDR s To have an address added to this list please contact Intramalls at 1 888 644 6255 E Cancel and Do Not Save Changes 7 Type in the appropriate information onto the form and select the ship to address from the drop down list If you cannot find the desired building address on the drop down contact IntraMalls at 1 888 644 6255 so that we can add it to our database and notify our vendors of the new address 8 Click the 2mm button 9 Assign the Shopper s available CANs You must first make sure that any CANs you wish to assign to your shoppers are first in your own profile This procedure is the same as that used in your own profile above refer to Table of Contents Advanced Options Manage Your Profile Establish Your CAN Numbers 9 After adding CANs click the Pdst button and then the Se Changes end etuntoUserEcit
23. aMall is controlled through the use of a User ID and Password combination In addition there are numerous security checks and access controls for every action taken within the IntraMall What s New The following feature is new in this version of the IntraMall e Monthly Rollup of Charges for Custom Oligos Program Users enrolled in this program can punchout to a participating vendor s website configure a custom oligo and bring it back to the IntraMall shopping cart for purchase Instead of your credit card being charged for each custom oligo order the IntraMall will take all of your separate completed transactions on Oligo orders for each participating vendor and roll them up at the end of the month into a single total per CAN The vendor will only charge your credit card for this amount For more details on this program click on the Participation in Monthly Rollup of Charges Program for Custom Oligos heading in the Table of Contents e You can now determine the cardholder s and requester s contact information for any IntraMall order Just type the order number into your IntraMall order log e The link to change your password has been moved from the Manage My Profile section to the main menu IntraMalls LLC National Institutes of Health IntraMall Logging In The Log In page is the gateway to the NIH IntraMall powered by IntraMalls LLC It can be found on the IntraMall homepage https Antramalls com login html Micro
24. aMalls LLC National Institutes of Health IntraMall When the order has been created an Order s Submitted page appears where you will see your Order s with assigned Order Number s and the expected charge amounts Your Order is complete and Ready For Vendor Pickup If itis an EXPRESS order the status is immediately Order Received by Vendor Order s Submitted ssa Selected Card Vendor m r Humber Expected Amount VISA Vendor 1 823801 2528 931 10 Order Status Ready for Vendor Pickup Selected Card Vendor Order Number Expected Amount VISA Vendor 2 823801 2520 11 83 Order Status Ready for Vendor Pickup Selected Card Vendor Order Number Expected Amount VISA vendor 3 2 VERESS 152 00 Order Status Order Received by Vendor Selected Card Order Number Expected Amount VISA vengar 4 823801 2531 238 00 Order Status Ready for Vendor Pickup Your Shoppers Carts A Shopper s Cart functions in the same manner as your Personal Shopping Cart but it was filled by one of your Shoppers a non credit card holder You will be notified by email and on the Main Page screen under the Shopping Cart header that a Shopper s Cart is awaiting approval 1 To access the Shopper s Cart click on the Approve Shoppers Carts link under the Shopping Carts header on the Main Page A note tells you how many carts are awaiting your purchase Shopping Carts Persona
25. ational Institutes of Health IntraMall Search by Category SIntraMalk a Vendor Information Research amp Technology Services Business Type Small Business Orders Contact Cathy Kelly or Jahn Dausch info intramalls com 1 888 644 6255 The company s Storefront consisting of the categories of products offered for sale and contact information will be displayed Also displayed are promotions policies and other vendor specific information Vendor Information You may click on either the vendor information link or the vendor s logo to get additional company information such as shipping and return policies etc This link also appears in each product s Product Description page Product Category Selection 1 Select a product category link from the category 1 Search by Category o IntraMalls Vendor Infarmatian Research amp Technology Services 2 Now select a product category from the second group of categories Search by Category Vendor Information e Research amp Technology Services o Computer services Business Type wm Application service providers Small Business 22 IntraMalls LLC National Institutes of Health IntraMall Category Search This search allows you to search for products by category across all vendors bech Click on the Category link under the Search section in the Main Menu 2 Like the Vendor Catalog searches clicking on the desired category
26. ays In addition the Product Description page for these items provides real time inventory The shipping handling cost of an EXPRESS order is only 20 EXPRESS items can be placed into your shopping cart using or EXPRESS OREO ap Rapid Order Entry or any of the other searches If the item is an EXPRESS product it will be clearly labeled so Once the item is 1n the shopping cart click on the catalog number to check the Qty on Hand Except for items that are labeled as EXPRESS ONLY you will have the option to NOT order it as same day delivery Products are maintained and carefully monitored at the following temperatures ambient 4 C 20 C and 80 C Note EXPRESS items ordered after noon will be delivered the next morning If the quantity that you order is greater than the quantity in stock the order will ship by the vendor s normal shipping method 14 IntraMalls LLC National Institutes of Health IntraMall Adding Items to Your Shopping Cart To place an order on the NIH IntraMall the buyer must fill a Shopping Cart with products using Rapid Order Entry and or several individual product search methods Completed Price Quotes returned from a vendor can be added to the shopping cart as well as items from a previous order All these methods allow you to place products in your Shopping Cart where you may create your final order s Rapid Order Entry Use Rapid Order Entry to quickly fill your Shopping Cart when you already know
27. cept for items that are labeled as EXPRESS only Only those items that are on hand can be shipped same day If you do not want an EXPRESS item delivered same day vou have the option to do so at the line item in your shopping cart It will then be delivered by the vendor s normal delivery method and at the vendor s normal shipping cost just like other non Express IntraMall items You may find that the 20 shipping for same day delivery is actually cheaper than the vendor s normal shipping cost for non EXPRESS delivery 7 What kinds of products are stored in the IntraMall EXPRESS warehouse Mission critical laboratory products that are time sensitive or temperature sensitive are carefully monitored at the following temperatures ambient 4 C 20 C 80 C 8 How do I go about using IntraMall EXPRESS There are several ways to add an EXPRESS item to your shopping cart a Simply type the catalog number into the search at the top of the page b Click on the DIS Inventory Dok on the main menu select the vendor and then click the button next to the desired item c Open a previous EXPRESS order and click the ms button d Any of the normal ways that you add any IntraMall item to the cart This includes Rapid Order Entry the quick Search in the Navigation Bar Advanced Searches and Vendor Catalog Searches If the item is an EXPRESS item it will be labeled as such in Product Description page as well as in the shopping cart
28. ct Information Department Office Phone 410 584 1214 Tithe Dr Fax Number Email fluffy cati intramalls com Edit Address Information Cost Accounting Numbers This user is restricted to NIH NCI CAN Acct Hbrs Available CAN Acct Numbers 8321181 Default CAN Acct Nbr Edit CAN Acct Numbers Administrative Information User ID fcat Institute NIH NCI Access Level Shopper Certified On System Y Shopper Administrator John K Dausch Edit Administratrve Information Reassign Your Shoppers If you go on vacation etc you can assign your shoppers to another cardholder until you return Make sure that the other cardholder has the CAN s that the shoppers use From main page click Manage your shoppers and Click on the button II IntraMalls LLC National Institutes of Health IntraMall Select a Buyer All of the Shoppers you select will be transferd to this Buyer ENTRIES Pool sf Your Shoppers Use check boxes to select Shoppers SS Reassign selected Shoppers If you are uncertain of whom to assign a particular Shopper or you would like to give all cardholders in your institute the opportunity to acquire one of your Shoppers then you can assign them to the Shopper Acquisition Pool where they will reside until acquired by a different cardholder Acquire Shoppers To acquire a new shopper from the Shopper Acquisition Pool go to the main page and click on Manage your shopp
29. ction in the order click on the Display Match link to the left of the transaction This will take you to our Smart Match feature where you will see the transaction charge match If there is no Display Match link next to the transaction Smart Match could find no credit card charge for the transaction Printer Friendly View of Invoice To obtain a printer friendly view of an invoice with the Vendor s name and logo at the top click the Display Invoice button next to the desired transaction This should for the most part eliminate your need to request that vendors send you invoices for IntraMall Disclaimer Be advised that IntraMalls LLC makes no claim and bears no responsibility for the accuracy of the data provided While we continue to strive for 100 accuracy many factors are beyond our control We are working with vendors Visa merchant processors and your SmartPay II card provider on a daily basis to improve the speed and accuracy of these updates If you feel an Invoice does not accurately match with the charge made against your credit card please contact the vendor directly To find the vendor s contact information click on the Vendor Alphabetical search on the IntraMall s menu and then click on the Vendor s name RE ORDER A PREVIOUS ORDER This feature allows you to re order a previous order without having to re type the items 1 Open the order you wish to re order and click on the Ferter tems button
30. e 45 MERGEN 45 UsiNG RAPID ORDER ENTRY TO QUICKLY ADD I TEMS TO MY SHOPPING CART 45 SEARCHING FOR PRODUCTS IN THE NTRAMALbLe ssusssnnnnunnnnnnuunnnnnnnunnnnnnnunnnnnnnnnnnnnnn 46 SHOPPING CART QUESTIONS fret casmcndeewtmecansstmeaamecneecusenauonwseseeereewenessweerscaurseucdenses 46 OUERIES ABOUT ORDERS 5 5 5223 5895 cue Esau ExnE RENE E ua EN ewe eee Wat Mr fe iat RU SN REA NN An uu f 47 USING PRICE QUOTES EEN 48 I NTRAMALL EZZZZZEZRB eieeeeeoseeuuuuuuuuuuuRuuRRRRRRRSERSERRSERRERESESERSESERESEESESEESESEESSESERSREEA 48 SMART MATCH TOOL FOR MATCHING BANK CHARGES TO ORDERS 2 5 KR KR AER KR RER KR AER 49 wl reel T E TU ITE 50 CUSTOM OLI GOS ROLLUP OF CHARGES PROGRAM s sssnsnsnununuuuuuuusRRRRRRRRERRRRSERSERRERRERRRE 50 MOST COMMONLY USED OBJECT CLASS CODES iii e sseeebke een PR ees oE E ERE e FEE e RE EPRE PPR a GERE ee er eR Ebr er Ev 5 IntraMalls LLC National Institutes of Health IntraMall INTRODUCTION Welcome to the NIH IntraMall powered by IntraMalls LLC The IntraMall provides a custom buying environment for lab scientists and staff to purchase supplies and equipment at the National Institutes of Health The IntraMall enables each buyer to participate in an unbiased multi vendor multi product purchasing system customized per the needs of the NIH Each buyer on the IntraMall has the ability to electronically search find and compare products from IntraMall suppliers Access to the Intr
31. e and will only keep it temporarily on your order until the vendor fills the order This requires that you type in the code as part of the shopping cart checkout procedure each time you create an order Queries About Orders 1 How do I find out the status of my order Click on the Order Log link under the Order Processing section in the menu If you know the order number or User Reference Number just type it and click to display The order detail page opens 47 IntraMalls LLC National Institutes of Health IntraMall If you do not know the order number select the order status and date range from the drop down lists and click to display The Order Log appears listing all the orders in the search results Clicking on the catalog number will open the order detail page so you can see the status of each line item 2 How do I know when a vendor has filled my order If you have your email address and notification settings correct in your Manage My Profile section you will receive automatic email notifications of any change in the status of your order You can also log into the IntraMall and click on the Order Log link to check on any order or price quote 3 I frequently order the same items from the same vendor Is there a shortcut to reordering these items Yes Open the previous order you wish to reorder and click on the Reorder Items button The items will then be added to your shopping cart where you can modify delete
32. e where you can configure custom oligos You can then click a button to bring their cart back to the IntraMall s shopping cart for purchase Search Mendor Catalog Vendor Alphabetically Rapid Order Entry Rapid Order Entry G Catlegory Advanced Express Inventory Specals cu Shopping Carts Order Processing Personal Can Order Log i 0 items are in your shopping Requestfor Quote cart Log a Non Mall Order Approve Shoppers Carts 0 carts are awaiting approval _ Advanced Options Contact Us Bu Manage My Profile IntraMall contact 4l Manage My Shoppers information Change Password Product Searches Shopping Lists Personal List CAN Acd Nbr List Punchout Vendors Tools CAN Acct Nbr Sumry Rpt CAN Acct Nbr Detail Report Oligo Order Log Oligo CAM Statements Smart Match Log Off Exit the Intramall The various individual product searches are used when the buyer needs to locate a specific product or compare similar products from different IntraMall vendors Each of the following searches will enable you to add products to your shopping cart Express Search EXPRESS Search of Express items For Same day delivery Type the catalog number of a known EXPRESS product into this field located below the Navigation Bar at the top of each page and click the button A list of all IntraMall products with those characters will appear See the Search Results sectio
33. ed before 12 noon are delivered the same day between 1 pm and 5 pm Orders placed after noon and before Tpm are delivered between fam and 10 00am the next morning Currently this service is only available to NIH Locations in the Washington Baltimore area All Express deliveries are charged 20 00 shipping and handling per order Options WM Add Selected Item to the Shopping Cart T Add Selected Item to Your Personal Shopping List with Comments Add Selected Item to CAN Acct Nbr Shopping List 8322363 with Comments Comments Add Selected ltem Other Resources e Hot Link to item at vendors website 25 IntraMalls LLC National Institutes of Health IntraMall Shopping Lists You can add items to your shopping cart that were previously saved to your shopping lists There are two different shopping lists available your personal shopping list and a CAN shopping list The personal shopping list is only available to you while the CAN shopping list 1s available to any IntraMall user who uses the selected CAN If you have multiple CANS in your profile you can have multiple CAN shopping lists Shopping List Shopping List Selection View Display Shopping Lists we _ E IE CAN Acct Nbr Listing 0341057 View CAN Acct Nor Shopping List CAMNIAcct Mbr List Personal List View Personal Shopping List The links to these two are found under the Shopping Lists section on the main menu page Items can be added to the lists
34. endor without first passing it onto the buyer 1 Click on the Request for Quote link under the Order Processing header on the Main Page Order Processing Order Lag ERequest for Quote Log a Non Mall Order SE IntraMalls LLC National Institutes of Health IntraMall i i Salect veandor Catalog F Product Hame Quantity cim Buyer 1 1 SBS 683 644 6255 Comment to Vendor CAN AcctNbr Last Item 8322363 Yes No indicates a mandatory fed 2 If you fill the table with 10 items and you need to add more click on the No button under the Last Items header Otherwise click Yes A quote number will be automatically assigned 3 Your request for a quote has been submitted Quote Number 13037014993 Redisplay Items to be Quoted men 4 You will be notified by email when vendors pick up your price quote and also when they take any action on it 38 IntraMalls LLC National Institutes of Health IntraMall TURN A RETURNED PRICE QUOTE INTO AN ORDER Price Quote Quote Humber 8345014028 User Reference IRC Quote Status Complete Quote Date Date Last Modified Date Requester Buyer 1 Credit Card Vendor Name vendor 1 Vendor Quote Number 1210083 Price Quote Check the comments section for original quote request information E 123654798 Beaker graduated heat resistant 250 mL dozen calact e 1 45 00 4500 50 00 cheaper by dozen Complete 56
35. ers No Only orders created in the IntraMall are matched It is possible for the IntraMall to match all bank charges credits to orders but that would require logging Non Mall orders in the IntraMall most people would find this to be unnecessary since they still need to log and match these orders in the NBS 4 How can I quickly get a match report for a specific statement month Click on the Smart Match link under the Tools section in the Main Menu Then select the desired statement month under Match Report and click to display There will be a Print button near the top of the page 5 Can I sort the List of Charges Yes Click the List of Charges link then select Sorted by Order Number This will display all of your matched charges credits for that month first followed by your unmatched charges Clicking the Summary button will enable you to get a printout based on the filters and sorting method you selected to view the statement 6 How can I quickly find the bank charge credit to which an IntraMall order is matched Type the IntraMall order number in the Find a Transaction field and click the Find button 7 How can I quickly find a bank charge credit and its match Type one or more of the following under the Find a Bank Charge Credit Vendor Name Approximate Amount Approximate Date Note that supplying more information will narrow your results Punchout 1 What is punchout Punchout is a feature that enab
36. ers and click on AwureNewShoppers Acquire Selected Shoppers Available Shoppers Use check boxes to select Shoppers Phone Email Title Department Building ed shopper A z E I KI E E e E D Acquire Selected Shoppers Make sure the CAN s that the Shopper needs are also in your IntraMall CAN profile OVERVIEW OF THE SHOPPING TRIP This section is designed to give you an overview of the shopping process on the IntraMall For more detailed information on any particular aspect of shopping in the IntraMall go to the Table of Contents to access the appropriate section within this manual A typical shopping trip at the IntraMall will follow this pattern a Logging In a Placing item s in your Shopping Cart a Purchasing the item s in your Shopping Cart a Checking the Order Status 12 IntraMalls LLC National Institutes of Health IntraMall Placing item s in your Shopping Cart Overview You can begin placing item s into your Shopping Cart using a variety of methods gt Search by catalog or manufacturer number for EXPRESS items that can be delivered the same day gt Express Inventory Click on this link under the Main Menu Search area select a vendor and click on the Add to Cart button next to the desired EXPRESS item in that vendor s inventory of EXPRESS items Rapid Order Entry Ze Quik entry by CATALOG number This feature is used for quickly filling your Shopping Cart with multiple items
37. fic Inc SB Abnova Corporation sB Accurate Chemical amp Scientific Corp sB Advanced Biotechnologies Inc ABI sB Agilent Technologies Inc American Bioanalytical American Histolabs Inc sB American Research Products Inc se AnaSpec Inc sB Andwin Scientific sB Applied Biosystems Argos Technologies dist for IBS BD Biosciences BIA Separations Inc se Bachem Americas Inc Rin Rad ahnratnries Inc Drugs Biologicals amp Reagents Abnova Corporation sB Accurate Chemical amp Scientific Corp sp Active Motif sB Advanced Biotechnologies Inc ABI sB Agilent Technologies Inc American Bioanalytical American Research Products Inc sp AnaSpec Inc se Andwin Scientific sB Applied Biosystems Assay Biotechnology Company Inc Asterand plc BD Biosciences Beckman Coulter Inc Bio Rad Laboratories Inc Rin Svnthesis Inc n Office Products Services amp Publications ASAP Business Solutions sB ASI Supplies Inc sB Access Products Inc Accurate Chemical amp Scientific Corp sB Agilent Technologies Inc Alpha Sum sp American Laser Inc SB Amerisys Inc Andwin Scientific sB Applied Biosystems Applied Computer Online Services sB BIC Supply Benjamin Office Supply se Bio Rad Laboratories Inc Blind Industries and Services of MD Capital Senires amp Siinnlias Inc 2 To browse through a particular vendor s catalog click on the vendor s link from either list 21 IntraMalls LLC N
38. following page appears Edit User Administrative Information Administrative Information User ID Institute NIH NCI D Access Level Shopper D Certified On System Yes D SE GE iis Dausch John K DI The user becomes fully certified only after CANs have been assigned Password Update 1 New passwords must contain a Minimum of 7 characters and a Maximum of 10 characters 2 The password you choose must be different from the 10 previous passwords you ve used 3 New passwords MUST contain one or more of the followin categories e UPPERCASE LETTERS lower case letters e numbers special characters keyboard characters not included in the other three character types Enter new password Re enter new password Continue Cancel and Do Not Save Changes 2 Assign the Shopper a User ID The convention for assigning user IDs is the first initial and last name in lower case letters For example Jane Doe would be assigned a User ID of jdoe If you get an error message saying that the User Id is already taken put a number after it Ex jdoe2 3 Create any additional information They should have the same institute as you be assigned an access level of Shopper be certified on the system and have you as their administrator All other fields are optional and should only be filled in if applicable 4 Assign a Password for the new Shopper and confirm the new Password to give the Shopper access to the Intr
39. h vendor as well as the order total 3 Can I create orders in my shopping cart for more than one shipping address at the same time NO 4 I ve added an item from my shopping cart that I don t want to order How do I remove it 46 IntraMalls LLC National Institutes of Health IntraMall In the shopping cart change the quantity to 0 for the item you wish to remove and then click the Save Changes button The page will refresh and the item will be gone from the cart 5 I ve added some things to my shopping cart and need to continue tomorrow Can I log out of the IntraMall without losing what I ve put into the cart Yes but first be sure to click the Save Changes button in the shopping cart 6 A vendor s sales rep gave me a special quote number to use for an additional discount Where do I enter that number on an IntraMall order If you are using Rapid Order Entry simply enter it into the Special Quote Number field If you add the product to the shopping cart from the Product Description page add it to the Vendor Quote nbr field under the product name in the shopping cart Use this field only for quote numbers 7 Can I send a comment to the vendor with my order Yes there is a Note to Vendor field located in the Vendor Recap section in your shopping cart Note that the Vendor Recap section also contains a separate User Reference field to put your own reference number on the order You should n
40. he desired link under the Search header on the Main Page a For the Vendor Alphabetically link the following appears Alphabetical List of Vendors O 9ABCDEFGHIJKLMNOPQRSTUVWXYZ A AG Scientific Inc ep Abnova Corporation sB Access Products Inc Accurate Chemical amp Scientific Corp sp Active Motif se Advanced Biotechnologies Inc ABI sB Agilent Technologies Inc Alpha Sum sp American Bioanalytical American Histolabs Inc ep American Laser Inc SB American Research Products Inc sp Amerisys Inc AnaGnar ine en G GE Healthcare Bio Sciences Genesee Scientific se GeneTex Inc sB GENEWIZ ep GenScript USAInc sB George W Allen Co Inc Gerry Smith Office Products se Glen Research Corporation se Gold Biotechnology Inc sB Gov Ed Supply Inc se GovConnection Govplace sp GSS Dist for major mfgs Fisher VWR H Q QED Bioscience Inc sB QIAGEN Qorpak Div All Pak ep Quality Biological Inc sB Quality Calibrations Inc QCI s R R amp D Systems Inc Rainin Instruments LLC Reidsville Office City sp Retrotel Inc ep Roche Applied Science S b For the Vendor Catalog link the following appears Vendor Catalog Lab Supplies amp Chemicals Drugs Biologicals amp Reagents Office Products Services amp Publications Medical Surgical amp Dental Supplies Lab Equipment amp Services Computers amp Software Lab Supplies amp Chemicals AG Scienti
41. hen there is a shopper s cart to purchase Likewise email notifications go to the shopper when the buyer places their order and when the vendor picks it up and fills it Like buyers shoppers have a permanent order log giving the latest status of their orders and price quotes They can create a single price quote and have it sent to multiple IntraMall vendors without having to re type They can take a completed price quote and put it into their shopping cart with a single click no re typing Shoppers can open one of their previous orders and with a single click add it to their shopping cart They can then add delete or modify items in the cart and with a single click send it to their buyers Errors in items being delivered to an incorrect shipping address are reduced because the buyer doesn t have to type in the shipping address the fields will be automatically populated with the shipping name and correct address For this reason even if a shopper doesn t use the IntraMall it is still helpful for the buyer to create a profile for the shopper Shoppers can add frequently ordered items to their own saved shopping lists Shoppers can punch out to participating vendors to configure custom oligos and bring them back to their IntraMall shopping cart where they can then send them to your for purchasing IntraMalls LLC National Institutes of Health IntraMall Create a Shopper 1 Click the __CresteaNew User button The
42. ice 85 50 2 2 0 8550 171 00 Filled 130 000 picomoles Prce Volume dr Price Type Punchout Cost Type EA Size 2 450003 TagMan R TAMRA TM Probe 2613 e List Price 3525 50 1 1 0 625 60 625 60 Filled 50 000 pmol Price Volume 1 Price Type Punchout Cost Type EA Mandatory Sources Checked Item Total 796 60 Purchases above micro purchase threshold 3 000 Clearance Shipping Vendor Name amp Quote 1 Competitive Process E Total Pt vendor Name amp Quote 2 Sensitive Acct Property l CANIAcct NB Charged Vendor Name amp Quote 3 h Small Business 94 Update Order Reorder Items Cancel this Entre Order Transaction History Included in Shipment Transaction Line Transaction Number Ho Cato Price Qty Date y S amp H Total Display Match 6032061 4 4304972 9550 2 Date eut 00 796 60 Display Invoice 2 450003 625 60 1 Communications Date From Comment Date Vendor order processed for delivery Add to Comments Shipping Vendor s Standard Delivery Ship To Bill To Shopper3 Buyerl NIH Institute NIH Institute 5640 FISHERS LANE 5640 Fishers Lane Building TWINBROOK Rooms Building Twinbrook Rooms ROCKVILLE MD 20852 Rockville MD 20852 Office Phone Office Phone 35 IntraMalls LLC National Institutes of Health IntraMall Display Match of Transaction to Bank Credit Card Charge To view the vendor s actual credit card charge that 1s matched to a transa
43. isted in the Vendor s IntraMall catalog 1 If you enter an item s into RAPID ORDER ENTRY and the catalog number is not recognized by the IntraMall you will need to fill in additional information In this example the contingent item is catalog 58329 Vendor Select a Vendor Line Unit of Measure Nbr Catalog Number Quantity Product Name UOM Unit Price OC Code Item nat listed To order the above item enter the product name VOM price and OC Code To remove delete the Catalog Humber 2 If you do not know the exact price you may estimate the price However the vendor can only fill the order if the estimated price is within 10 less than the actual price of the item 17 IntraMalls LLC National Institutes of Health IntraMall If the actual price is greater than 10 of the estimated price the item may not be filled The vendor may contact you with the actual price If you OK the higher price the vendor will contact us to update the price in the order so that it can be completed 3 Type in the Object Class OC Code in the text box For the OC Code refer to our list of the Most Commonly Used Object Class Codes located near the end of the manual 4 Click YES under the Last Item field to add the item to your Shopping Cart Punchout to Vendor Website Clicking on a participating vendor s link under the Punchout section on the Main menu will take you out to a special section of their websit
44. l Cart w 1 item cart Approve Shoppers Carts 1 cart awaiting approval 2 Edit the Recap by Vendor section if needed and click Checkout to purchase the cart If something needs to be changed by the shopper before you purchase the cart type a comment to the shopper and click Dun Carto shopper instead 30 IntraMalls LLC National Institutes of Health IntraMall 3 Shoppers View of Shopping Cart Messages From your Cardholder Your Previous message Message to Cardholder ITEM DETAILS Seta quantity and add instructions for handling Catalog Unit Extended Qty Vendor Number Product Name Price Price Other Details fi Vendor 28 4065 DNTP SET A C G T 500UL 61 00 61 00 Price ee 64 Volume Vendor Quote Nbr Price Type Open Mkt List Price 81 00 Delivered by IntraMall Express delivery UOM EA Uncheck this box if you don t want Express delivery M Size 1 EA Discount N A Vendor Nbr Total Vendor 61 00 20 00 8000003 Note to Vendor Shipping Information Ship To Delivery Method Please review the information below to assure correct delivery vendor standard Delivery Name Fluffy Cat Phone Number n 0 54 1039 ex 999 999 9999 Room Number 204 Address Building 10 10 CENTER DR BETHESDA MD 20882 celectfram List of Addresses Ty certify that have checked mandatory source for all of the above items cave Changes cubmit ta Buyer Empty Cart
45. les one to click on a vendor name listed under the Punchout section of the main menu to be taken to the special punchout section of that vendor s website Once there the user can configure custom oligos and then click a button to return those items to the IntraMall shopping cart where they can be purchased Enrollees in the Custom Oligos Rollup of Charges Program will have their punchout orders collectively charged by CAN once month instead of per order See that section directly below or go to the Table of Contents and click on the topic Participation in Monthly Rollup of Charges Program for Custom Oligos for complete details 2 Can I use punchout without being enrolled in the Oligo Rollup Program Yes You would then be charged normally per order Custom Oligos Rollup of Charges Program 1 How does this program work 50 IntraMalls LLC National Institutes of Health IntraMall The user punches out to a participating vendor s website configures the oligo and clicks a button to bring it back into the IntraMall shopping cart where it is purchased The IntraMall does not transmit your credit card number to the vendor with the order so they can t charge the order At the end of the month the IntraMall takes all of the transactions on a user s rollup orders for each vendor and rolls them up into a single total by CAN The vendor is then sent a Rollup Invoice Summary that now contains the cardholder s credit card information The
46. n 18 IntraMalls LLC National Institutes of Health IntraMall Express Inventory Search Clicking on the Press Inventor Tink under Searches raises the page Express Inventory Report Select Vendor All Express Vendors v Enter then Selected vend or Catalog Number Product Name UOM Price Naza2s 1 kb DNA Ladder EA 48 00 A ADD TO CART Na232L 1 kb DNA Ladder EA 195 20 Cur ADD TO CART Rot av Ps Express EA 28 i ADD TOCART a T en ADD TO CART IRn1408 Pst lca ag aol air arro Key Number Search From the Navigation Bar located at the top of every page enter the catalog number or manufacturer number you wish to find into the SEARCH text box and click on the Search button A list of all IntraMall products with that number will appear See the Search Results section TC 19 IntraMalls LLC National Institutes of Health IntraMall Advanced Search This search method allows you to narrow or expand your search by several filtering criteria Ca v Shop Rapid Order Entry Advanced Search Vendor Catalog Vendor Alphabetically Shopping Lists Order Shopping Cart N mmesiiameef Long Non Mal Order Order Log Smart Match H Navigate Main Page Manage My Profile Manage My Shoppers ContactUs Log Off EXPRESS Search Search af Express items Quick search of Catalog and Mfr Numbers You can choose to search in a single field or across a combinati
47. o Charges Program Managing Your Credit Card and I ntraMall User Profiles 1 How do I change my credit card profile in the IntraMall Log into the IntraMall and click on the Mange My Profile link found in the main menu Scroll down to the Credit Card Information section Here you can add a new credit card delete a previous credit 44 IntraMalls LLC National Institutes of Health IntraMall card or edit your current credit card You can also change edit your credit card information as you check out your shopping cart 2 How do I change my password After logging into the IntraMall click on the Change Password link under the Advanced Options section 3 How do I change my contact information Click on the Manage My Profile link and scroll down to the appropriate sections to edit your profile 4 How can I add a CAN to my profile Click on the Manage My Profile link in the menu scroll down to the Edit CAN Number button and click on it Move the CAN from the right hand table available CANS to the left hand current CAN table using the Add button Click to update and then save Managing Your Shoppers Profiles 1 Pm going on vacation How can I send my shoppers carts to another buyer Click on the Manage my Shoppers link on the main menu and then on the 9 Reassign Shoppers button Select the cardholder from the drop down Assign to list Select the shoppers you wish to rea
48. omments in order to see if it 1s back ordered Canceled the vendor has canceled Order Complete This will only be seen when a price quote has been completed and returned by a vendor The OC Code making up the greatest dollar amount in the order is assigned to the entire order 3 Click on the View Comments link to read the vendor s comments Click on the specific Order Number link to get additional order detail information 5 To Cancel an Order 33 IntraMalls LLC National Institutes of Health IntraMall You may cancel an Order by clicking on the order number and then on neelihis Entre Order or you may cancel individual items from the order by clicking on Pelst amp button to the left of the item This feature is only available if the status is Ready for Vendor Pickup Once the order is picked up only the vendor can cancel it EXPRESS orders cannot be deleted The Mall Order Detail Screen Prior to Vendor Pick up This screen will display the order you selected The line item order status and any comments made to and from the vendor can be accessed from this screen Mall Order Printer Friendly View Order Humber 2285013528 User Reference JJo1021080 Order Status Ready for vendor Pickup Order Date Date Last Modified Requester Buyer 1 Credit Card ViSA 1111 Vendor Name vendor 1 Vendor Reference Nbr Order Detail Catalog l i eier Unit Total Delete TAd4631 Apop DNA 2618 D List P
49. on of fields in the Advanced Search Several of the drop down fields add additional flexibility to your search Except for the vendor field the defaults 1n these drop downs were chosen because they are the most frequently used Advanced Search Tips In Find Matching Product Name Aui ofthese words Search the Product Name AND description to find more items Catalog Number Manufacturer Name All ofthese words e Manufacturer Number For Sorted By Include Ai Items D Start Search 1 Non alphanumeric characters such as hyphens periods and spaces are ignored in the catalog number and manufacturer number fields 2 When you have defined all the criteria for your Advanced Product Search click the otat Search button to begin 3 A list of all those products resulting from your search will appear See Search Results List section 20 Vendor Catalog Searches IntraMalls LLC National Institutes of Health IntraMall There are two links located on the main menu that allow you to locate products by categories from a specific IntraMall Vendor Catalog Clicking on the Vendor Alphabetically link lists the vendors as links alphabetically Clicking on the Vendor Catalog link lists the vendors as links by the type of products that they sell Some vendors are listed under multiple types of products A red SB indicates that the vendor has a small business designation 1 Click on t
50. onfigure custom oligos from these vendors Yes If however you are enrolled in the program and no longer wish to participate you must let the IntraMall help desk know to remove you from the program before you punchout MOST COMMONLY USED OBJECT CLASS CODES 2241 Freight of Express 252H Guest Lecturer 252U Temp Services 252V Advertising Publication of Notices 252W Tuition 256Q Lab Services 257N Maintenance to Scientific Equipment 257R IT Repair 2576 Repair to Scientific Equipment 259K Radiation Safety Services 2611 Drugs Medicines Vaccines Pharmaceutical Bottles 2613 Biological Materials 51 2614 2616 2618 263A 263N 2651 2652 2654 266A 266W 266L 266M 268G 268J 2687 2681 2682 2688 319A 319C 319F 319H 319Y IntraMalls LLC National Institutes of Health IntraMall Tissue Materials Media Blood and Blood Products Medical amp Surgical Medical amp Laboratory Clothing Hospital Linens Laboratory Supplies Chemicals Glassware ADP Computer Supplies Educational Training Supplies Office Supplies Subscriptions Supplies for Building amp Grounds Maintenance Housekeeping amp Janitorial Supplies All Other under 268 Printing Supplies Photographic Supplies Reprints Office Equipment ADP Software ADP Computer Equipment Hardware Laboratory Equipment Books 52
51. ons never leave your computer logged onto the IntraMall when you are away from it Always log off the IntraMall If your IntraMall session is idle for more than 90 minutes you will automatically be logged out 43 IntraMalls LLC National Institutes of Health IntraMall FAQ s FREQUENTLY ASKED QUESTIONS Note You can find more detailed descriptions by going to the Table of Contents and clicking on the desired topic That will take you directly to the page where the topic is discussed Gaining Access to the I ntraMall 1 What are the hours of operation for the IntraMall The IntraMall is available 24hours day 7 days week You also have access to it from your home computer via the Internet Our customer support team is available Mondays through Fridays from 8 30 a m to 5 00 p m Eastern Time I am a purchase cardholder How do I get an IntraMall account Click on the Request a User Account button in the login box located at https intramalls com login html and fill out the form and submit The IntraMall team will notify you with your access information You may also contact our help desk at info intramalls com or call 888 644 6255 I don t have a purchase card How can the IntraMall help me You can have a Shopper account in which you can shop for and add products to a shopping cart that you can then send instantly through the IntraMall to your buyer You are notified by email when your buyer picks up and purchases you
52. or add items prior to submitting the order 4 Can I print an invoice from the IntraMall Yes Just open the order scroll down to the Transaction History section and click on the Display Invoice button This will raise a printer friendly page that has the vendor name and logo at the top of the page 5 How can I find the buyer and requester contact information for an IntraMall order that was delivered to me by mistake Just click on the Order Log link on the main menu and type in either the IntraMall s order number the Vendor s reference number or the user s reference number T click the Display button Using Price Quotes 1 Can I use the IntraMall to request price quotes from vendors Yes Click on the Request a Quote link in the menu Fill out the form and submit On the page that appears click the Redisplay Items to be Quoted button to send the same quote to another vendor Repeat for as many quotes as you like 2 Can I turn a completed price quote into an order without having to retype it Yes Click on the Order Log link in the menu and open the completed quote Just click the desired items and then the Order Selected Items button The items will be added to your shopping cart I ntraMall 1 What is the IntraMall EXPRESS EXPRESS items are laboratory critical products from participating IntraMall vendors that are kept in stock at specific temperatures in the IntraMall s Gaithersburg warehouse EXPRESS items are deli
53. ot use a comment for that purpose Also after the order is created you can open the order scroll down to the communication section and send additional comments at any time 8 How do I know when my shopper has sent me a shopping cart to purchase If you have your email address and notification settings correct in your Manage My Profile section you will receive automatic email notifications whenever a shopper sends you a cart to purchase You can also log into the IntraMall and look under the Shopping Carts section to see if there are any carts awaiting your purchase 9 l mashopper and the IntraMall will not let me add products to my shopping cart What must I do This occurs between the time when you have sent your cart to your buyer and it is purchased If you want to add more things to the cart click on the Shopping Cart link in the menu and then on the Retrieve Cart from Buyer button You can then add more items to the cart and then click on the Submit Cart to Buyer button to return the cart back to the buyer for purchase Once the buyer purchases your cart it 1s returned empty to you ready for the next order 10 What is the card security code found on the Credit Card Review page when checking out This 1s the 3 digit cvv card verification value code on the back of your credit card Many vendors require it In keeping with the rules of the PCI Security Standards Council the IntraMall does not keep this code in your profil
54. ow all the transactions that have been placed against an IntraMall order and the bank charges credits if any that those transactions are matched to Find Transactions Search Results Return to Smart Match Main Page If a Transaction is inked to a Charge you can cick on the Transaction Number to be taken to that Statement 8190786837 Vendor 1 DD MMML YY has a Transe that has been matched to Credit Card Charge 4198425 DD MMM YY 842 Vendor 1 DD MININTYY 8 42 MM YrvY 42 IntraMalls LLC National Institutes of Health IntraMall d Search for a Charge Credit Option You can search for bank charges or credits by typing in the vendor s name You can further limit your search by typing in an approximate amount and or an approximate date Find Charges Search Result Return to Smart Match Mam Page MERCHANT NAME Vendor 1 COMPANY NAME Vendor 1 MERCHANT CITY STATE 770 4495050 GA P O NUMBER 8036702946 PURCHASE DATE DD MIMM YY TRANSACTION DATE DD MMIM YY AMOUNT 75 64 AMOUNT 75 64 STATEMENT PERIOD MMJ YYYY SHIPPED TO Pete Dog FIND ON LIST OF CHARGES click here DISPLAY THIS ORDER click here 4m 0 look for another charge change Search Criteria below gig Kee ae d Vendor Name Vendor 1 Approximate Amount 75 Find Approximate Date DO MMM YY LOG OFF Using the Navigation Bar from any page make sure you end your session by Clicking on the Log Off link For security reas
55. owing fields on the Order Log IntraMalls LLC National Institutes of Health IntraMall Order Log Vendor 2 8302013748 kcPOl Date Buyer 1 D Complete Price View Comments Quote Vendor 8301013728 Ok Date Buyer 1 00 8340040 Ready tor vendor Price Pickup Quote Vendor 1 8295013528 OH Date Buyer 1 17850 B340040 2618 Order Received by Mall Vendor Vendors 8290013508 kEm Date Buyer 1 218 8340023 7644 ReadyforVendor Mall Pickup Vendor 8275013490 jkd302 Date Shopper 14000 8340023 2651 Filled LH View Comments venaor 4 82750 13488 jkd301 Date shopper 1 7520 8340023 613 Filled Mall View Comments Vendor 5 8275013489 kd303 Date Shopper 1 3017 8340023 264L ReadyforVendor Mall Pickup Vendor 0033175861 Shopper3 13 00 8335291 2613 Filled Rollup Order Vendor2 0032173078 Buyerl 513 40 8335281 2513 Filled Rollup Invoice Summary 1 The Order Status will change to reflect the current status of your Order a b C d Ready For Vendor Pickup the Order is at the Vendor but has not been opened Order Received By Vendor the Order has been picked up by the Vendor but not acted upon Filled Order has been filled and shipped Partially Filled Only part of the Order has been filled and shipped Click on the Order Number link on your Order Log to see details of what has been shipped Pending The vendor is processing the order You can see these details by clicking on the Order Number link on your Order Log Check c
56. ping cart for ordering 13 IntraMalls LLC National Institutes of Health IntraMall Purchasing the item s in your Shopping Cart Overview shopping Carts Personal Cart 1 cart awaiting approval Your shopping cart will consist of line item details for each product you placed into it At this point you will need to set a quantity for the item you want to purchase and provide other information necessary for an order Clicking a checkout button creates separate orders for each of the vendors products in the shopping cart If you are a shopper you can click a button to submit the cart to your buyer for purchase Checking the Order Status Overview Order Processing Order Log wv There are several criteria for selecting the way to display orders The resulting Order Detail Page displays all the order information including status of each line item status of the entire order and a detailed accounting of each transaction the vendor has made on the order Both buyers and shoppers may routinely check the status of an order through the IntraMall by clicking on the Order Log link in either the Navigation Bar or on the Main Page Shopping Options Details The I ntraMall EXPRESS items are products from IntraMall vendors that are kept in stock at the IntraMall s Gaithersburg warehouse that can be delivered the same day if ordered before noon Same day delivery is only available Mondays through Fridays excluding Federal holid
57. ppears This page has a Card Security Code field for entering the 3 digit cvv card verification value code on the back of your credit card Many vendors require it In keeping with the rules of the PCI Security Standards Council the IntraMall does not keep this code in your profile and will only keep it temporarily on your order until the vendor fills it You should type in the code as part of the shopping cart checkout procedure each time you create an order If your credit card information is OK click the Finish Checkout button to complete the order If your credit card profile needs to be updated click on the Edit Credit Card data button After editing your credit card profile you will need to scroll to the top of your profile page and click on the Shopping Cart link to go back to the checkout process Creditcard Review Card Type VISA Card Number eases dq 20 Expiration Date JAN 2011 Card Holder lard rs Name Card Security code from back of credit card Finish Checkout Edit Creditcard Data After editing your credit card click the Shopping Cart Link to finish checking out Card Security Code The card security code is a unique three or four digit number separate from your credit card number Your card security code for your Visa card is a three digit number on the back of your credit card immediately following your main card number SOM eres roct ESIC Bree BERE VOEE Aen 29 Intr
58. r cart and when the vendor picks up and fills the order You also have a permanent record of all of your orders Human error is reduced because the buyer does not have to re enter what you have already put into the shopping cart prices are accurate and shipping address 1s correct Ask your buyer to set you up as a shopper If your buyer needs assistance doing this have him her contact IntraMalls at 888 644 6255 for a quick walk through My password doesn t work how can I get into the IntraMall Make sure your Caps Lock is turned off on your keyboard and try retyping your member name and password Do not rely on the auto fill feature of your browser it may have changed Click on the Forgot password link on the login page and type in your userid and email address You will receive an email containing your password Contact the IntraMall help desk at 888 644 6255 if you need help How can I create shopper accounts for the people I buy for Click on the Manage My Shoppers link under the Advanced Options section on the menu Simply fill out appropriate information in each section and submit Please follow the IntraMall standard by using all lower case when assigning the userid and password The userid should be the first initial of the first name followed by the last name with no spaces or periods If you need assistance call the IntraMall help desk Important Contact the IntraMall if the shopper is to participate in our Rollup of Olig
59. r name and per purchase credit limit on existing cards When editing an existing credit card number or when adding a new credit card number be sure to have your credit card in hand so you can refer to it Also double check your typing since for security reasons you will only be able to see the last four digits after you enter the card number Just log into the IntraMall click on the Manage My Profile link on the main menu and scroll down to the following section Credit Card Information Name Number Expiration Date VISA ECH JAN 2014 VISA 1111 JAN 20710 VISA E JAN 1998 Add New Credit Card Advantages To Setting Up Shopper Accounts For Those Who Send You Requisitions As a buyer you can create sub accounts under your IntraMall account for the Non cardholders who send requisitions for you to purchase Such people are called Shoppers These Shoppers can fill shopping carts with products from the IntraMall and click a button to send them to the buyer The buyer then clicks a button to purchase the shopping cart or clicks another button to return the shopping cart with comment back to the shopper They can search over 11 million products from 240 vendors with a single logon Most IntraMall vendors give discounts to your organization Many have BPA and GSA pricing They can instantly send a shopping cart to their buyers for purchasing thus saving the buyer time and reducing errors An email goes to the buyer w
60. r status In order for your CAN to appear in the CAN drop down menu in your shopping cart it must be in your profile To check to see if your CAN is in your profile click on the Manage My Profile link on the main menu scroll down to the Edit CANSs section and follow the directions below For a detailed description of the Rollup Program go to https Aintramalls com main pdf Rollup description pdf For a description of how to use the Punchout process go to https Aintramalls com main pdf Punchout pdf THE SHOPPI NG CART The Shopping Cart is the final step in placing an IntraMall order You can modify all order information such as a shipping address CAN numbers quantities desired and shipping methods You can also estimate the shipping amount for each of the orders the vendor does not see this estimate The IntraMall will automatically separate all products into Vendor specific orders and assign each an Order Number EXPRESS orders are also separated from Non EXPRESS orders for the same vendor 27 IntraMalls LLC National Institutes of Health IntraMall Your Personal Shopping Cart Shopping Cart ITEM DETAILS Seta quantity and add instructions for handling Catalog Unit Extended Qty Vendor Number Product Name Price Price Other Details i Vendor 1 158448 Eveready R Gold AA Alkaline Batteries 11 08 11 08 Price Volume 1 Price Type GJA Vendor Quote Nbr List Price 513 88 UGM each Size Discount HAL i
61. rice 3224 00 1 0 1 178 50 178 50 Awaiting Ladder Jsotopic Eros Wale T Processing Price Type Coen Kit EPA Cost Type am Size 20 TESTS Mandatory Sources Checked tem Total 178 50 Purchases above micro purchase threshold 3 000 Clearance Shipping 3 00 Vendor Name amp Quote 1 Competitive Process Tota 178 50 Vendor Name amp Quote 2 Vendor Name amp Quote 3 Update Order Reorder Items Cancel this Entire Order Transaction History Sensitive Acct Property L CAN Acct Nbr Chat Small Business Iv 8340040 D Communications So Dates 002 Comme o S Shipping Vendor Standard Delreery Ship To Buyer 1 National Institutes of Health 31 CENTER DR Building 31 Room 965 BETHESDA WO 20892 Office Phone 888 544 5255 34 Bill To Buyer 1 Natonal Institutes of Health 31 Center Dr Buikling 31 Room 3B5 Bethesda HD 20897 Office Phone 888 644 5255 IntraMalls LLC National Institutes of Health IntraMall The Mall Order Detail Screen After Vendor Processing Mall Order Printer Friendly View Order Number User Reference JD 082 Order Status Filled Order Date Date Last Modified Date Requester Buyerl Credit Card VISA 6414 Vendor Name Vendor2 Vendor Reference Nbr 123456 Order Detail Line Catalog eee Unit Total Nbr Number Product Name OC Code Other Details Ordered Shipped Balance Price Price Status 1 4304972 Sequence Detection Primer 2613 List Pr
62. ssign and click the Heassign Selected Shoppers button Vendor Matters 1 What vendors are in the IntraMall You can either click on the List of Mall Vendors button in the Login box or log into the IntraMall and click on either the Vendor Catalog link or Vendor Alphabetically link The Vendor Catalog link lists the vendor by the types of products they sell 2 Can I invite my favorite vendors to join the IntraMall Send a list of such vendors to info intramalls com It is most helpful if you can provide us contact information for the sales rep you normally deal with We will then contact them to see if they are interested in joining with us Always ask their sales reps whom to contact about joining the IntraMall 3 How can I find out the contact information for a vendor Log into the IntraMall and click on the Vendor Alphabetically link in the menu Then click on the company s name A store front page appears with this information Typically there is a Vendor Information link to more detailed information dealing with vendor shipping policies return policies etc 4 Are the prices for products ordered through the IntraMall guaranteed by IntraMall Vendors Yes except for Contingent Items see Rapid Order Entry The IntraMall permits vendors to charge up to 10 more than the price the buyer typed in for contingent items Using Rapid Order Entry to Quickly Add Items to My Shopping Cart 1 I already know the vendor and
63. the vendor and catalog numbers of the products you wish to purchase Rapid Order Entry e Quick entry by catalog number i From the Main Page click on the Rapid Order Entry link Vendor Select a Vendor Line Nbr Catalog Number Quantity EN l 2 Lo JL ll 8 p JL mm J8 1 9 EH 3 zm 3 EH 3 n ET Indicates a mandatory field Price Quote Number Add More Items Continue 2 Ifa vendor rep has given you a special discount rate add the special quote number given to you NOTE you cannot use a special quote number on an EXPRESS order You may however deselect same day delivery in the shopping cart for that item and then use the quote number 3 If you need to enter additional items for this Vendor click on the Add More Items a Another page of empty order fields will appear and the items from the previous page will go into your shopping cart 15 IntraMalls LLC National Institutes of Health IntraMall b Continue to enter your items 4 When you are finished entering all your items click the Continue button This will take you to your Shopping Cart screen 5 When a partial Catalog Number containing at least 4 leading digits is entered in Rapid Order Entry up to 8 choices are returned for the user to select from See below a Enter Catalog Number Select a Vendor Selected vend ar b Matches are returned
64. un Kn KR KN K A KN KN KR ENK AR KN KN KR KN KN rua 13 PURCHASING THE ITEM S IN YOUR SHOPPING CART OVERVIEW nn un un aa a KN KN KR ENK A KN KR Kn 14 CHECKING THE ORDER STATUS OVERVIEW nun nen KN AER KN AER KN REN KN REN KN KEN ER KN AER KN RER KN KEN KN KEN KN Ku 14 SHOPPING OPTIONS DETAILS EE 14 THE INTRAMALL EXPRESS PE 14 ADDING I TEMS TO YOUR SHOPPING CART ssssecccnceneeceueneeueueeueuseueuneueueueeueuseueuneueuneuen 15 Rapid Order EDEPV EEN 15 Contingent Items on Rapid Order Entry eene eere nnn 17 Punchout to Vendor Website n KN KN KN KN ENK A A AR AR AR AR AR AR AR ER AR AR AR AR KR KR ANN 18 PRODUCT SEARCHES EEN 18 EXDFeSS Seal CD soonsiREIER KERN NERA ORE E MIU ONE RON NKGUHECOR XX CN RUN NON FOU VICE RO OL OR SCR OR 18 Express Inventory SearcDiscesuesuxexexssusususunus sUmenEusuuE EE MERE UNE NEUESENK NENNEN EE FERE 19 Key NumDer Search EE 19 IntraMalls LLC National Institutes of Health IntraMall Advanced SBAaFCI NEE EE 20 Vendor Catalog Searches E 21 Category CTT d lr BEE 23 Searcn ResulES LISU ee 23 Product Description Page for Non Express Orders 24 Product Description Page for Express Orders 1e 25 islelz4J Iecl NL RES EUR REP RR TR RR FR RR GR RR NR UR URN TR CF M Ra pw a EUR Ru RR NR 26 PARTICIPATION IN MONTHLY ROLLUP OF CHARGES PROGRAM FOR CUSTOM OLIGOsS 27 THE SHOPPING CART EE 27 YOUR PERSONAL SHOPPING C
65. vered the same day 1f ordered before noon 2 Is IntraMall EXPRESS available to all IntraMall users Currently the EXPRESS program 1s only available to NIH at most shipping addresses 1n Maryland If the user is not in NIH or if the shipping address is out of the EXPRESS delivery area there will be no EXPRESS items available and the item will simply ship by normal vendor delivery 3 When does EXPRESS operate 48 IntraMalls LLC National Institutes of Health IntraMall Same day delivery is available Mondays through Fridays except on Federal holidays The order must be placed prior to noon to ensure that it will be received by 5 p m that day If ordered after noon but before 7 p m delivery will be by 10 a m the next morning 4 Can I know if EXPRESS Items are in stock Yes There are two ways of knowing real time inventory One is to click on the Xpress Inventory ink found on the main IntraMall menu The other is to open the Product Description page by clicking on the catalog number in the shopping cart As soon as the item 1s placed into your shopping cart the quantity 1s set aside for you If however you order more than what is in stock the order will ship by the vendor s normal shipping methods Always click on the catalog number in the shopping cart to check inventory 5 How much is the shipping handling cost for EXPRESS orders The cost for same day delivery is only 20 per order 6 Do I have the option NOT to use EXPRESS Yes ex
66. will bring up a subset of categories Clicking on one of those categories brings up a third set of categories When you click on a category 3 a Search Results List below will appear listing all the products that fit the selected categories Search by Category Chemicals including Bio Chemicals and Gas Materials O Additives o Compounds and mixtures m Biochemicals Information Technology Broadcasting and Telecommunicatians Laboratory and Measuring and Observing and Testing Equipment Medical Equipment and Accessories and Supplies Search Results List This page lists all the products in the IntraMall that match your Advanced Product Search criteria Total Number of Matching Items 62 Catalog Number Vendor Name A Product Price MO201L vendor T4 Polynucleotide Kinase 169 60 Manufacturer New England Bialabs Inc NEB Mfr Mbr MOZO1L Description T4 Polynuclentide Kinase 2 500 units Link to item at vendor site M02013 vendar T4 Polynucleotide Kinase 42 40 Manufacturer New England Biolabs Inc NED Mfr Nbr M02018 Description T4 Polynudectide Kinase 500 units A e a Link to item at vendor site Vendor p19 siRNA Binding Protein 217 60 Manufacturer New England Biclabs Inc NEB Mfr Nbr MO31 0L Description p19 siRNA Binding Protein 5 000 units Link to item at vendor Total Number of Matching Items 22 Key to Product Special Features pany Ability One
67. ws you to view all the information on a single product and to add the product to your shopping cart Description Product Service Quick Stick Vendor Vendors Name Vendor Information Catalog Number BIO 27027 Mfr Mame Mir s Name Mfr Number IBO 27027 Description rapid ligations of cohesive and blunt ended DNA fragments in 5 minutes at room temperature Open MKUBPA 1 84 15 99 00 Open Mkt 2 79 20 99 00 20 M Add Selected Item to the Shopping Cart T Add Selected Item to Your Personal Shopping List with Comments Add Selected Item to CAN Acct Nbr Shopping List 6322363 with Comments Comments Add Selected ltem Other Resources HotLinkto item at vendors website After clicking the Add Selected Item button scroll to the top of the page and click on the Shopping Cart link in the Navigation Bar You should then see the item in the shopping cart 24 IntraMalls LLC National Institutes of Health IntraMall Product Description Page for Express Orders Description EXPRESS Product Service 1 kb DNA Ladder Vendor Vendors Name Catalog Number 2332h Mfr Name Manufacturer Mame Mfr Number 82332M Description 1 kb DNA Ladder 100 ug Quantity Selection Qty d items are stocked in IntraMall s Warehouse for Same Day delivery GSABPA 1 48 80 61 00 20 If insufficient quantity is on hand the item will be filled directly by the Vendor Orders plac

IntraMalls Users Guide for National Institutes of Health

Contents

Download Pdf Manuals

Related Search

Related Contents