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TAPUCATE Manual

1. Demodata Daniel 16 je een Grade A 1x Tap v Entry will be generated given test quickly Eva 16 2x Tap YR Entry AND reminder will be generated Grade B 3x Tap vv Excused entry will be generated ns v Mat Grade n a 4x Tap Marking will be removed For further information about entries see D Student entries e g Absence page 67 Apenschi Software Page 47 VI Grading Grade Distribution The performance record shows how many appearances of a grade there are in form of a bar jo Notenspiegel diagram and shows accordingly the grade average of 20 2 an exam 30 3 4 0 4 5 0 5 6 0 6 Under the item grade schemes with tendencies 1 1 n v 1 the performance record will also display the number of grades without tendencies with one tap on the button Edit a serial input Of course all data of a serial input can be changed at any time There are two ways of opening and editing serial inputs a Using the serial input overview First of all the serial input overview has to be opened in the list area With a SINGLE tap on a serial input entry the corresponding serial input will be opened and changes can be made The changes have to be confirmed before the serial input can be closed again and the changes will be adapted to the corresponding overviews so they are updated b Using the grades entr
2. Apenschi Software Page 51 VI Grading Export grades All entered grades can be exported for further processing with spreadsheet programs From the class overview the function gt Data export can be started via the menu button DATA PROTECTION The generated CSV files are naturally unencrypted Please save the files for further processing on a safe data carrier and delete them on the mobile device For detailed information and descriptions about export and the following further processing in a spreadsheet program see Data Export page 130 Print grades Create a PDF Screenshot NOTE REGARDING THE PDF FUNCTIONS The PDF functions are in their introductory phase and may be used for free till the end of the introductory phase In order to be able to use the PDF functions after their introductory phase it will be obligatory to buy a PDF extension module separately Grades and entries of a student can be printed quickly and simply from the student overview via the function gt PDF Screenshot With one tap on the button Menu the context menu will open With the function gt PDF Screenshot a PDF file of the student overview will be created Demodata Daniel S Demodata Daniel Absence All eMail with PDF school 12 06 4 180 00 PDF Screenshot Absence English Homework G Wght 20 3 4 OClass 3 1 MAL PoF Screenshot AL 05 25 13 Absence TAA en 02
3. Absence English BET Rr ER ER 05 25 13 Absence Homework CG Woght 20 03 4 Class 3 1 02 26 13 01 31 13 02 06 13 02 13 13 03 05 13 03 18 13 03 19 13 03 20 13 04 22 13 04 27 13 05 10 13 omewo russ Presen Homewo Homewo Presen ence Sp ort 05 20 13 n 0517513 3 h80 00 _ 90 00 EAN 00 Waht 50 0 04 10 13 Absence Classwork G Wght 20 0 29 Sport EHEAR EA 03 26 13 01 27 13 02 07 13 02 14 13 04 24 13 02 07 13 02 28 13 03 06 13 03 12 13 04 01 13 04 08 13 04 25 13 a Classw Classw Gramma _ Classw Sport Lesson B Participation woht 20 036 Class 3 2 03 07 13 Sport Lesson S broken finger 01 20 13 02 22 13 03 18 13 04 04 13 05 07 13 05 13 13 05 19 13 Edit entry Tests Woht 40 033 OClass 2 8 02 05 13 03 05 13 03 26 13 05 06 13 05 25 13 Istte 2nd te 3rd te 4th te 5th te Performance chart Final amp 3 32 Missing mate Delete entry Related Serial Input 03 26 13 p 05 20 12 12 24 12 05 10 13 E 3rd test Miss 1 2012 27201 172013 2 04 05 13 send an eMail For further information about setting up a standard email to the entries see D Send eMails to entries page 75 Create new student reminder A reminder concerning a student can be added from the student context menu class overview LONG tap on the student s name photo via the function gt New Student Deodata daniel ae
4. Muster uster i Melanie Remark Remark Select All Deselect All Q O 10 39 x Via the checklist context menu LONG tapona 7 checklist the list can be opened via the Name Registration half marathon function gt Checking as well Remark Target Date 06 30 13 The students can then just be ticked off and a remark for the student can be added too i Vv Daniel 16 Vv iQ Eva 16 EULNEIMOLE oe possible 2 save and or to 8 a print this checklist as a PDF file a Vv Tita 15 Vv m Tim 17 NOTE REGARDING THE PDF FUNCTIONS The PDF J m J E m functions are in their introductory phase and F 9 ren F Ei may be used for free till the end of the emer penn Model Example introductory phase In order to be able to use v NE tien oa M ee the PDF functions after their introductory V BE a V g we phase it will be obligatory to buy a PDF edel user A v ES v ash Melanie extension module separately With a tap on the button Menu the context menu will open Via the function gt PDF Screenshot a PDF file with the data of this checklist will be created The file checklist_ name _ date pdf will be saved in the folder gt TAPUCATE Export GIS Anarociass Checkitst Date 05 21 13 Pose iat Apenschi Software Page 145 XIII Further Functions Depending on the printer it can be printed directly or after copying it to the computer Note With some smartphones tablets the saving of the PD
5. For further information about grade categories see Grading categories page 57 Create a custom grading system If another grading scheme apart from the already defined ones is needed there are two ways gt Each already existing grading system can be changed or extended gt A completely new grading system can be defined user defined Up to now in one class it is only possible to apply a decimal grading in one grading category e g oral and with a grading system in a different grading category e g written with a pre defined grading scheme e g 1 to 6 Till now it is not possible to define two different grading schemes for different grading categories within one class a Extend an existing grading sy stem BP crading system TA X Here you can EDIT a grading system itself If you would like to CHOOSE a grading system for the current class please go to LONG TAP ON CLASS gt EDIT gt GRADING SYSTEM It is possi ble to extend an existing grading A restart is needed in order to apply changes system with further grading profiles e g grading AtoF with symbols or That way it 2 A Value 4 0 2 Grade B Value 3 0 becomes possible to combine two different 3 3 Grade C Value 2 0 grading schemes in one 4 Grade D Value 1 0 5 Grade E Value 0 0 Via the gt MENU gt Grading system an 6 Grade F Value 0 0 overview with all existing gr
6. This is a demo This is a demotext L 10 59 x New class entry gt Single Tap opens existing class entry gt Long Tap Opens dialogue to 1 open copy 2 copy for classes 3 edit 4 delete Apenschi Software Page 83 VH Entries If many class entries have been entered during a school year and the loading time of these elements is too long this may be the case with less powerful devices the number of the class entries that shall be loaded can be reduced see Settings for the classes overview page 13 All class entries can be reopened and changed edited arbitrarily via a SHORT tap on the name With a LONG tap on a class entry the class entry context menu will open with these functions Selected element gt Open copy of the selected class entry Open copy Copy the selected class entry to different classes Copy for classes gt gt Edit class entry Edit gt Delete class entry Delete Create a new class entry With a tap on the button a new entry can be generated in the I Lesson content class entry overview Title Baseball Subject English After selecting an entry type the new entry can be entered Following PIERRE information can be entered but this is not obligatory o gt Title gt Date voreingestellt gt Subject gt Remark With the button v the changes will be saved and with the button x the input will be cancelled wi
7. Student Demodata Daniel 16 reminder Overview New reminder Call Further information about reminders see Send eMail gt Reminder page 88 Edit Show picture Delete Display age and birthday of a student If a birth date has been added in the student base data the current age and the birthday can be displayed Apenschi Software Page 36 V The Student Display Age Birthday Demodata Daniel 16 Going to change school 12 06 English Via the button settings gt Classes courses lists gt Show age the display of the age can be activated Sport The current age will then be displayed in all views e g class overview student overview in brackets directly next to the student s name Mustermann Max 16 Example Eva 16 English Sport Uxu If it is a student s birthday today an asterisk will be shown additionally Mustermann Max 16 Birthdays Once a day a birthday list can be displayed automatically immediately after starting TAPUCATE Of course the students birthdays must have been added previously Via the button Settings gt General the automatic display of the birthday list can be completely deactivated via the function gt Show birthdays Nevertheless the birthday list can be opened manually at any time gt menu gt Birthdays It will show all birthdays of the present day as well as those in the past and the coming ones As standard in
8. In the gt Settings an own directory and or subdirectory can be entered under the item gt Security gt Backup gt Backup Path TAPUCATE General Action Bar Birthdays Keyboard Date format ACCESS PASSWORD Class Course Lists What to show in the class listin the main page Use password sk for pass sa ated Student Overview Ask for password each time app is activated Whatto show tn the student overview Access Password Grading Password which has to be entered on each activation PLEASE CHECK CAREFULLY Input and Output of grades Rounding Behaviour Tolerance Time a The time span for which you can leave TAPUCATE without being asked again for the password Import Export BACKUP Settings for import and export of CSV and PDF ii Backup Path Path to folder for B entered path is rela gt Backups will be saved to this folder IMPORTANT The al memory e g the SD Card Backup eMail Backups will additionally be send to this address has to be confirmed by user each time AUTOMATIC BACKUP Use automatic Backup Use automatic backups additionally to manual Backups Backups will be created automatically in the defined time intervals Password at least 4 characters Password needed for automatic Backups A password with atleast 4 characters is necessary for automatic backups Please check carefully and write it down 11 14 78 Example If the backup file shall be saved in an own s
9. In the list view the context menu will open via a LONG tap on a serial input entry and via the function gt Open copy a copy of the class entry with the current date will open directly Open copy Copy for classes Edit Via the function gt Copy for classes it is possible to save a copy of a class entry to selected classes Delete Print class entries It is not yet possible to make a printout of all class entries directly from TAPUCATE But it is possible to export all class entries as PDF and to print them via the pc with the function gt Menu gt Data export For further information about data export see D Data export page 130 PRIVACY PROTECTION As standard the created PDF files are unencrypted Via gt Settings gt Security a password can be determined and an encryption can be activated Then you willneed a PDF program that is able to deal with password protection For exports Please save the files for further processing on a safe data carrier and delete them on the mobile device Apenschi Software VH Entries Create a new class entry TYPE After a new installation two class entry types are pre defined as standard These are homework and lesson contents Of course they can be adapted and or supplemented at any time The overview with all defined class entry types can be opened from the class overview via the gt MENU gt class entry types gt Entrytypes Classes Homework
10. gt Deleting a serial input see also Delete serial input page 50 Apenschi Software Page 43 VI Grading Grading with the serial input If a whole class shall be graded quickly and simply the input via the function gt Serial Input is recommended Grades and entries can be entered in list form here It is possible either to open a new empty serial input via one of the following procedures gt Class overview List view Serial input gt button gt Class overview ActionBar gt button New Serial Input or to open and to edit a copy of an existing serial input gt LONG tap on the name of the series gt Open copy seria Input g Menu gt Fast grading gt Set grade for all students gt PDF Screenshot Serial Input Show All Name al _ Demodata vr Description 3rd test Daniel 16 Grade A Subject English iven test quickl Category Tests g q y Subcategory Date Weight Note Value Number of days to maturity 03 26 13 Romeo amp Juliet 45 0 10 Distribution Example Eva 16 Lisa 16 Model Micha 16 e 18 3 Grade B Grade n a Grade B mHom G OD Grade C Tim 17 22 59 x amp A Name for the serial input can be entered in the field Serial Input Name This will be taken over as title in the serial input overview The serial name is no mandatory field If nothing is entered
11. Distribution mn 2222222000001 22222222000 2 AndroCiass Serial input Date 05 19 13 Page 1of2 AndroCiass Serisi input Date 051313 Page 20f2 PRIVACY PROTECTION As standard the created PDF files are unencrypted Via gt Settings gt Security a password can be determined and an encryption can be activated Then you will need a PDF program that is able to deal with password protection Do not send any unencrypted data via the internet Furthermore for sending personal data it needs the permission of the people concerned For exports Please save the files for further processing on a safe data carrier and delete them on the mobile device Delete serial input a Delete single serial input Serial inputs can be deleted gt tis possible to delete a whole serial input including all contents grades reminders entries or Apenschi Software Page 50 VI Grading gt Ifitis sure that a serial input won t be changed anymore it is possible to delete only the entry in the serial input overview for a better overview All entries and gradings will be kept then First the serial input overview has to be opened in the list area With a LONG tap on a serial input entry the function gt delete will be available in the context menu If this function is chosen the question Delete generated data as well will be asked If this is confirmed with Yes all data of this serial input including all grades a
12. English aa so Tso bzn Add students Edit Delete class Te ee 2 Entries Missing T E 05 25 13 Sun Sport Pas To ame reer HANI Hank Hans mm l Entries Missing material 2 05 24 13 Tue 05 28 13 Ena Model Micha 16 10 57 x Via the class context menu LONG tap on a class tile the class window can be opened with the function gt Edit and changes in all areas can be made Delete a class Via the class context menu LONG tap on the class tile you can delete the whole class including all student data irretrievably with the function gt Delete class IMPORTANT Before doing such actions please run a data export of the class entries Function gt Menu gt Data export gt Class entries AND additionally make a backup Function gt Menu gt Data Backup Please save the export file and the backup file at an external location see amp Data Backup page 96 and Data Export page 130 Apenschi Software Page 22 IV The Class Print a class class overview Create a PDF Screenshot NOTE REGARDING THE PDF FUNCTIONS The PDF functions are in their introductory phase and may be used for free till the end of the introductory phase In order to be able to use the PDF functions after their introductory phase it will be obligatory to buy a PDF extension module separately A class or a class overview can be printed quickly and easi
13. If one student is assigned with more classes courses there have to be 2 spaces between the classes courses See following example Gender Birthday A 5 L U E r Class Lastname Firstname Picture Remark Note 8b Demo Daniel Demo Daniel jpg Test Going to change school m 8b LG2 Muster Max Muster Max jpg Test2 Marathon m 8b LG2 LG3 Test Tina Test Tina jpg Test3 Marathon f 8b LG3 Beispiel Bettina Beispiel Bettina jpg Test Support in sports f 10a Demo Daniela Demo Daniela jpg Test4 XY f 10a LGSpCitys Muster Maximilian Muster Maximilian jpg TestS XY m Class the first mentioned class is additionally set as base class Please do strictly observe that the birthday has the complete format JJJJ MM DD e g NOT 01 01 01 2000 02 02 2000 03 03 2000 04 04 2000 05 05 2000 06 06 2000 07 07 Organisation ID XY Ltd YX1 XY Ltd yx2 XY Ltd YxX32 XY Ltd YX1 XY Ltd yx2 XY Ltd YxX32 2001 01 01 Usually the date will be recognized by Excel and the date will be completed with the whole year figure If this is not the case reformatting is imperatively required Apenschi Software Page 120 XII Import Export If all data have been entered the file has to be fa speichern unter a gt saved as CSV file via Save as The file must Cjo midewton gt 4 Desktop curchsuchen P EEE have the exact name AC_IMP_Students csv Organisieren v Neuer Ordner By a A A rg
14. If then the desired classes are selected via the button Finalize period all corresponding reminders will be deleted irretrievably from the class entry list and from the related student overviews Delete multiple serial inputs at once Via the function Menu gt Finalize period it is possible to delete multiple serial inputs in a certain period collectively e g at the end of the school year Thereby ONLY the entries from the serial input overviews will be deleted NO related grades and or entries Therefore it is only required to adapt the start date and the end date in the window Finalize period and to activate the button Delete serial inputs irretrievably If then the desired classes are selected via the button Finalize period all corresponding serial input entries will be deleted irretrievably from the serial input overview Delete multiple checklists at once Via the function Menu gt Finalize period it is possible to delete multiple checklists in a certain period collectively e g at the end of the school year Therefore it is only required to adapt the start date and the end date in the window Finalize period and to activate the button Delete checklists irretrievably If then the desired classes are selected via the button Finalize period all corresponding checklists will be deleted irretrievably from the checklist overview Restore individual grades If grades hidden by a period finalizat
15. TAPUCATE is an application for teachers for the administration of classes pupils marks etc TAPUCATE is designed for speed and maximum user comfort With this mark administration system the paper chase is a thing of the past TAPUCATE Manual Level of November 19 2013 Apenschi Software I lt Table of Contents Table of Contents TABLE OF CONTENTS INTRODUCTION TAPUCATE OVERVIEWS CLASSES OVERVIEW TAP FUNCTION OF THE CLASSES OVERVIEW SWIPE FUNCTION OF THE CLASS LIST SETTINGS FOR THE CLASSES OVERVIEW a ActionBar settings of the classes overview b Settings for the class list STUDENT OVERVIEW TAP FUNCTION OF THE STUDENT OVERVIEW SWIPE FUNCTION OF THE STUDENT OVERVIEW SETTINGS FOR THE STUDENT OVERVIEW STUDENT BASE DATA TAP FUNCTION IN THE STUDENT BASE DATA SWIPE FUNCTION IN THE STUDENT BASE DATA THE CLASS FUNCTIONS OF THE CLASS FIRST STEPS ADD A NEW CLASS CREATE OR DELETE SUBJECTS EDIT A CLASS DELETE A CLASS PRINT A CLASS CLASS OVERVIEW CREATE A PDF SCREENSHOT THE STUDENT FUNCTIONS OF THE STUDENT ADD A NEW STUDENT EXPORT STUDENT BASE DATA PRINT STUDENT BASE DATA CREATE A PDF SCREENSHOT EDIT STUDENT BASE DATA ASSIGN A STUDENT TO MULTIPLE CLASSES COURSES a Student assign to multiple classes courses b Classes courses assign existing student MOVE STUDENT TO ANOTHER CLASS a Move ONLY student base data b Move ALL student data DELETE HIDE A STUDENT SORT STU
16. no pupils can be added The data input of all class data student data and student photos will be much easier and quicker via the CSV import look up Import student data page 119 But of course it is possible to enter ALL student data by hand as well With one tap on the button gt Add students 2 gt Add new student the student window Edit student will open see following page and a new student can be added Apenschi Software Page 25 V The Student WINDOW STUDENT BASE DATA Edit student Lastname Firstname Marker Id Gender Birthday Classes Base class Demodata Daniel XY XY 123456 m A 05 24 97 A Prefix Lastname Firstname eMail 1 Phone 2 Phone 3 Phone Street StreetNo Postal Code City Prefix Lastname Firstname Ms Demodata Mother mother demodata com 234 567 Ms 0123 456789 Demostreet 123 4567 Demo Mr Demodata Father Open menu Remark eMail father demodata com Languages English German 1 Phone 2345 67890 11 05 x The surname has to be filled in Otherwise no student will be added All other fields may be filled in most of them are self explanatory There are three ways to assign student photos to a student 1 Taking photos with the camera of the smartphone tablet and assigning them With a LONG tap on the picture symbol the camera function of the smartphone tablet will open automatically and
17. of the device respectively after grading the last student Fast Grading Set grade for all PDF Screenshot 4 gt Menu gt Set grade for all With this function a grade is set and all students will be graded automatically with that grade Of course it is possible to change each individual grade afterwards Apenschi Software VI Grading Furthermore there respectively each student If nothing is entered TAPUCATE will adopt the note from the general settings of the serial input This will then be visible as well in the popup window short info in the student overview is the possibility of entering an individual note for each grade IMPORTANT Notes about a grade will only be saved if a grade respectively n a has been selected With one tap on the button given test quickly Demodata Daniel 16 the data will be saved and one returns to the class overview Entering grades an entries with the serial input Of course grades and entries can be added at the same time e g in order to create a lesson report with the grading for a lesson and the recording of absences missing homework and good participations P serial Input Description 3rd test Subject English Category Tests Subcategory Date 03 26 13 Weight Note Romeo amp Juliet Value 45 0 Number of days 10 to maturity Distribution 40 A 30 B 20 C 10 D 0 0 E 00 F
18. Each second day gt Each third day sixth day gt Weekly ACCESS PASSWORD Use password Ask for password each time app is activated Access Password Password which has to be entered on each acti Tolerance Time The time span for which you can leave AndroCle password Backup Path Path to folder for B ackups will be entered path ts relative t al memory Backup eMail Backups will additionally be send to this addres time AUTOMATIC BACKUP Use automatic Backup Use automatic backups additionally to manual I created automatically in the defined time interva Password at least 4 characters Password needed for automatic Backups A pas necessary for automatic backups Please check According to the set interval a backup file AC_AutoBackup_V19 dat will be created and saved to the existing standard directory TAPUCATE AutoBackup If no other settings are made this auto backup file will be overwritten by each automatic data backup as soon as it is made For that reason Use the automatic data backup exclusively as an additional safety feature but not as a substitute for manual backups Apenschi Software X Data Backup ATTENTION The automatic backup will only work if a password has been defined for it Without password no automatic backup Please make sure that the password for the TAPUCATE access is different from the one for the automatic backup Via the button
19. Lesson Content With a tap on the button anew class entry type can be added Therefore it is only necessary to enter a 3 Eat enteytype for classes J xX name for the class entry Name Homework Furthermore a short name and a color Batani can be assigned Sortindex 0 Color If the class entries shall have a certain order this can be adjusted with the sort index x With the button Y the changes will be saved and with the button the input will be cancelled without saving After that the class overview with all class entries will open again Edit a class entry TYPE Existing class entry types can be renamed changed at any time Via the gt MENU gt Class entry types the overview with all defined class entry types will open With a normal tap on an entry type this will open and can then be changed respectively edited v Via the button the changes will be saved and one returns to the overview of the class entry types Apenschi Software Page 86 VH Entries Delete a class entry TYPE Via the gt MENU gt Class entry types the overview with all defined class entry types will open With a LONG tap on an entry type a context menu will open and the entry can be deleted via the function gt delete ATTENTION If an entry type is deleted all related entries will be deleted as well IMPORTANT Before doing such actions please run a data export of the class entries F
20. Weight Date Description Remark Alel e E E IE ey i i K L Class Lastname Firstname Subject Category SubCategory Grade Value Weight Date Description Remark 10a Demodata Daniel English Participation B 3 2013 01 20 10a Demodata Daniel English Classwork B 3 2013 01 27 10a Demodata Daniel English Homework A 4 2013 01 31 Homework i 10a Demodata Daniel Sport istquarter Athletics A 4 2013 02 04 gt 10a Demodata Daniel English Tests B 3 2013 02 05 ist test Romeo amp Juliet 710a Demodata Daniel Sport istquarter Baseball B 3 2013 02 05 Lesson Baseball 10a Demodata Daniel Sport istquarter Baseball B 3 2013 02 05 10a Example Eva English Participation A 4 2013 01 29 0 10a Example Eva English Homework B 3 2013 01 31 Homework 1 10a Example Eva English Classwork B 3 2013 02 05 2 10a Example Eva English Tests A 4 2013 02 05 ist test Romeo amp Juliet 3 10a Example Eva Sport istquarter Baseball A 4 2013 02 05 Lesson Baseball 4 10a Example Eva English Classwork B 3 2013 02 07 Classwork 5 10a Example Emil English Tests E 2 2013 03 05 2nd test Romeo amp Juliet 6 10a Example Emil English Tests C 2 2013 03 26 3rd test Romeo amp Juliet 710a Example Emil English Homework A 4 2013 04 07 R 1Na Fwamnle Fmil Fnglish Classwnrk R 2 21 32 NA N7 Apenschi Software Page 132 XII Import Export b With the export of the student data the CSV file AC_EXP_Students csv will be created It contains the following data Export Det
21. assigned This ID number shows the internal photo number as it can be found in the folder gt TAPUCATE Images Up to 3 contact entries with address data several phone numbers and mail addresses can be added on the right hand side in the student dialogue window With these details it is possible to send e mails or make calls directly from the class overview or the student overview Export student base data The student base data of all students can be exported into spreadsheet programs to work with them The function gt Data export can be started from the class overview with the menu button With one tap on the button details student the student base data will be exported into a CSV file AC_EXP_Schueler csv This file is in the folder gt TAPUCATE Export Further information about export and the following processing of the data with spreadsheet programs see Data Export page 130 Apenschi Software V The Student Print student base data Create a PDF Screenshot Student base data can be printed quickly and easily via the function gt PDF Screenshot NOTE REGARDING THE PDF FUNCTIONS The PDF functions are in their introductory phase and may be used for free till the end of the introductory phase In order to be able to use the PDF functions after their introductory phase it will be obligatory to buy a PDF extension module separately Edit student w f Contact 1 Choose Picture el 9 ie Prefix M
22. finalization but is displayed for information purposes This grade is NOT being considered for the calculation of the current final grade Romeo amp Juliet Weight 2 0 Status Active Is it is clear that the old grades are not needed any longer they can be deleted irretrievably via the function gt Delete grades irretrievably A restoration of these grades is impossible then With a tap on the button Finalize period a dialogue will open in which classes can be selected for which the defined finalization Shall be executed Finalize period Apenschi Software Page 149 XIII Further Functions If this class selection dialogue is confirmed the period finalization will be started and a final grade will be displayed for every student in the student overview IMPORTANT Before doing such actions please run a data export of the student entries Function gt Menu gt Data export gt Student entries AND additionally make a backup Function Menu gt Data Backup Please save the export file and the backup file at an external location see Data Backup page 96 and Data Export page 130 Create a final grade from existing final grades Demodata Daniel Going to change school 12 06 Homework 12 01 31 13 02 06 1 Homewo 05 21 12 06 21 12 06 21 04 27 13 05 10 13 05 20 13 04 10 12 Presen Classwork 01 27 13 02 07 13 02 14 13 04 24 13 02 07 1 Partic
23. separately in the main category 3 74 a 2974 37 41 4 ID gu SO ue 4 13 fiom Ea EN Rounding The rounding specifies how the single average grades and final grades shall be rounded This can be adjusted via gt Menu gt Settings gt Grading gt Rounded 0 digits gt Round to nearest grade gt Unrounded 0 digits gt Round up 1 digit gt Rounded 1 digits gt Round up 2 digit gt Unrounded 1 digits None round output only Rounded 2 digits gt Unrounded 2 digits Decimal places Following decimal digits can be defined for the calculation of single average grades and final grades gt 0 decimal digits gt 1 decimal digit gt 2 decimal digits These can be defined via gt Menu gt Settings gt Number of decimal digits Apenschi Software Page 66 VH Entries VII Entries A Student entries e g Absence Student entries General information The entries are designated for the entry of permanent information about the grading of students Absences forgotten homework good participation these are examples for student entries NOTE Actually the checklists are not designated for that they are for coherent temporary information e g money for class trips showing signatures registrations etc Student entries can be displayed as a sum in the class overview Detailed information about each entry can Entries Demodata Daniel 16 be found in
24. student base data can be opened with a swipe Classes 10a movement to the right on a student s tile or via the Base class 10a student context menu LONG tap on the student s en 7 Languages English German name gt Edit Note Going to change school 12 06 Organisation Visibility Always Image Id 13681748 One tap on gt Visibility will open a dialogue with the following options for displaying Color Sortindex gt Always gt Class list only gt Class list and student overview Apenschi Software Page 32 V The Student Sort students The sorting can be adjusted directly in the class overview With one tap on the button A Z Lastname respectively the currently chosen sorting a context menu with all pre defined sorting options will open Q oo oo le 00000016 oooj Sorting 5a 5b 8b 9a 9c 10a 10c 10f 11b 12a 1 FL 456 3 FL 234 2FL 123 1 FL 890 1 FL 456 1 FL 234 2 FL 345 GF 456 1 FL 456 GF 678 A Z Lastname Sort Index Reminder Demodata Daniel 16 f 04 05 13 Tue 06 Going to change school 12 06 DVD XY for Demo English 03 26 13 Fri 04 0 Probe Peter A Z Firstname l 3rd test Absence Gender Lastname Sport istq Athie Fon ouine Feat ater 03 26 13 Fri 04 0 EE E Demodata Daniel 3rd test Missing ho 05 09 13 Thu 05 Gender Firstname Example Eva 16 Pr lass gt Final Abse English aac z Example Eva Gender
25. 02 05 1 Missing homework 10a Demodata Daniel English 2nd test 2013 03 05 0 Absence 10a Demodata Daniel English 3rd test 2013 03 26 0 Missing homework 10a Demodata Daniel Sport Lesson Baseball 2013 03 26 0 Absence 10a Demodata Daniel Sport Lesson Swimming 2013 03 07 1 broken finger Absence 10a Example Eva English 2012 04 24 1 Missing homework 10a Example Eva English 2013 05 07 0 Participation 10a Example Eva English 2nd test 2013 03 05 1 Missing material e Export Details Class Entries With the export of the class entries the CSV file AC_EXP_Class_Entries csv will be created It contains the following data Class Subject EntryTitle Date Remark EntryType Frag ai F Class Subject EntryTitle Date Remark EntryType 10a English 09 05 2013 This is a demo This is a demotext Homework 10a English 09 05 2013 This is a demo This is a demotext This is a demo This is ademotext Lesson Content 10a English 16 05 2013 This is a demo This is a demotext Lesson Content 10a English 16 05 2013 This is a demo This is a demotext This is a demo This is ademotext Homework 10a English 21 05 2013 This is a demo This is a demotext This is a demo This is ademotext Homework 10a English 23 05 2013 This is ademo This is a demotext Lesson Content 10a English 23 05 2013 This is a demo This is a demotext Homework na Fnelish Rasehall 25 04 2013 This is a demo This is a demotext lesson Content f Export Overview Grades
26. 04 10 13 Absence A green point with an E shows which entries are rem R 03 26 13 Absence 90 0 excused respectively done Sport Lesson Baseball 03 07 13 Absence 90 0 1ss 3 0 Sport Lesson Swimming iM broken finger i3 Missing homework All If there shall not only the title bar be displayed but all 4 a detailed information about all entries as well when ze Wem ine O 1 opening the student overview this can be set EN EE ED hss 2 7 03 26 13 04 05 13 English 3rd test Missing homework 04 05 13 05 24 13 u d money for school trip WY In the student overview the function gt Auto Expand entries can be activated via the button Menu gt student overview 11 55 x Furthermore it can be determined that only entry types are displayed in which entries have been added Therefore it is necessary to deactivate the function gt Show empty entry types Create a single student entry A student entry for a single student can be generated quickly and simply from the class overview Sort Index PI Serials Demodata Daniel 16 0lo5 25713 sthtest Going to change school 12 06 English English Howo Pres Class Parti Tests Final Abse 05 10 13 Homework 3 4 1 English 12 2 11 7 1 5 06 on Ts English 04 25 English 4 23 Participation oO Sis oO N 3 N Participation Absence
27. 04 24 13 02 0713 02 2813 030613 0312713 04 01 13 4031F 041813 Missing homework English Class Classw Gramma 4 25 73 pers 05 07 1 English Participation CE Woht 20 836 Class 3 2 FEEDFERZEIBENE ne Demodata Daniel 0120073 02 22 13 ONIENI 040413 0607 13 08 1313 06 19 13 English Going to change n school 12 06 Tests Wght40 amp 32 OClass 27 valis lish 02 0513 03 05 13 09 26 19 05 06 13 latte 2Zndte Fdte hte _ Performance chart o f Homework CH Woht 20 832 OClass 31 Final BA i Se ee ae ee A nati ah 02 2613 01 31 13 020619 02 19 13 030813 03 18 13 01913 GRAVIS 04722713 OAZII 0501013 nu Homewo Piesen Homewo Preson 081912 Classwork F want20 29 PCiass 320 Ist quarter Wort 036 OCiassi26 jasing EARS SSeS TEEN BU EBENE OVINA 0201 13 OWIA12 0824 13 020713 02 2813 0WOE TI CIZIG CADIZ OLE 04 18 13 B A 34 pp a va Clason Classw Graerma 0204 13 02 18 13 032013 0402 13 04033 0205 13 0006 13 0311 13 082613 Lesson Lesson Lesson issi m A oa2s 13 O82313 03 OOTA OVIZNT 040513 04 16 13 0 p gt en Lesson Lesson Participation Woht 20 36 Ciass 32 Performance chart o English z B r A Final O20 02 22 13 91019 040113 0607 13 05 1913 0819713 Tests Woht40 832 OClass 27 BEER Tew 020513 03 05 13 026 09 05 063 Istto 2nd to Irdte amp hte Performance chart Final O Androciass Student Overview A 15 Androciass Student Overiew Ist quarter an 636 OClass 26 ee Se
28. 13 03 06 13 hte 04 01 13 ssa ee Sport Lesson Baseball 03 07 13 Ab Classwork Woht 20 0 29 Class 3 1 amp Woght 20 9 36 Class 3 2 Participation sence 90 0 A Absence 01 20 13 02 22 13 03 18 13 04 04 13 05 07 13 05 13 13 05 19 13 A Tests Wght 40 0 33 Class Demodata Daniel A 02 05 13 03 05 13 03 26 13 05 06 13 05 25 13 Istte 2nd te 3rd te 4thte 5th te Entry type Absence Abse Excused Given later lv Done Performance chart Title Lesson Baseball Subject English Date Thu 05 23 13 Final Already Graded 05 20 12 12 24 12 08 10 13 Value 90 Create reminder 12012 2 2012 1 2013 Remark b Delete entry reminder If entry reminders are deleted from the reminder overview or directly from the student overview it will be requested if the related entry shall be changed to excused handed in later done For further information about reminders and the reminder overview see gt Reminder page 88 Apenschi Software Page 73 VH Entries c Serial input If entries were created via serial inputs they can be changed to excused handed in later done afterwards via OW ntries only this function Demodata V Abse Daniel 16 For doing that just open the correlating serial input and Ze the related entry will be changed to excused handed in Eva 18 later done with only one tap on it which b
29. 2 Sheek istq Athle Baseb Swimm Final Abse 27 17 35 0 0 3 4 2 Lustig Lisa 16 10c Engish RENTE Entries Missing material 05 24 13 Tue 05 28 13 English Model Micha 16 xa Demodata Daniel 16 Going to change school 12 06 English Student Demodata Daniel 16 Overview New reminder 3rd test Missing ho 05 09 13 Thu 05 Example Eva Missing material 05 25 13 Sun 05 Lustig Lisa call parents 05 25 13 Sun 05 Demodata Daniel Entries Missing horn 05 25 13 Sun 05 Hank Hans Example Eva 16 Call English Send eMail Edit 3 Show picture N N np 10 57 x IMPORTANT Before doing such actions please run a data export of the student entries Function gt Menu gt Data export gt Student entries AND additionally make a backup Function gt Menu gt Data Backup Please save the export file and the backup file at an external location see D Data Backup page 96 and Data Export page 130 If a student leaves a class but the student data shall ge sen still be available it may be reasonable to have the Firstname Daniel student hidden in all views except of the class arios overview and or the student overview Id XY123456 Gender m From the class overview the window with the a een
30. 20 Serre 2 0 0173113 02 1829 01913 04 22 13 05103 Bo O Classwork Class a I warrs0 0 Wght 20 Class 3 Absence All Missing homework All Missing material All C 02 07 13 03 13 13 0805 13 0407 13 0425 13 Cisssw Clastw Absence Ciasta Participation CG wght20 Class 32 13 Sun 05 26 13 En 5 13 Sat 06 01 13 Eng 0572013 Tests Woht 40 Class 28 3 A 020813 CASI ON26 13 0506 13 042573 Istte Ind Ad une Sth te Performance chart Final 08 1912 05 10713 1st12 1203 Wgh ht20 OClass 04 02 13 Wed 06 12 13 Spi Lessor Athletics Absence List with all A Homework Student Demodata Daniel 16 Overview New reminder Call Send eMail Edit Show picture Delete Student reminders can be edited either in the reminder overview or in the student overview With a NORMAL tap on a reminder it will open and can be edited changed With the back button the changes will be saved and one gets back to the student overview respectively to the reminder overview Delete a student reminder Student reminders can be deleted separately either in the reminder overview or in the student overview Apenschi Software Page 89 reminders VIII Reminder With a LONG tap on the reminder the reminder context menu will open The reminder can be dele
31. 21 Absence English S ae 4 4 4 a Lock input 3 FL Enter grades 2 d a 4 FR L 4 Repeatable entries ry ia ne al 16 Z Zeigen 15 T Test 17 Checklist 2 j any w Absence g e Missing homework ple HE P Pitt M Muster 16 Missing material Edit seating plan 11 26 7 amp A more detailed description as well about the further contents of the TAPUCATE extension app EP1 can be found in the separate manual Apenschi Software Page 154 XIII Further Functions D Data Archive General Information Existing backup files can be opened quickly and easily via the archive function and all saved files are immediately visible Choose file Via the menu a file manager can be opened via the function gt Open archive AC_Backup_V19_130507 122145 dat 226 02 KB May With a tap on the directories one can switch AC Backup V19_130607 121620 det between all directories of your device and the 226 02 KB May 9 desired backup file can be selected With a tap on a backup file the restoration to the archive will be started and after the password has been entered correctly it will finally be opened in the archive Bb amp Archive iS OjO BIG OOOO 0800 5a 5b 8b 9a 9c 10a 10c 10f 11b 12a 1 FL456 3 FL 234 2 FL 123 1 FL890 1 FL456 1 FL234 2 FL345 GF456
32. Apenschi Software Page 111 X Data Backup If necessary the backup of the directory TAPUCATE Images student pictures shall be copied to the smartphone tablet BEFORE executing the restoration Via the function gt Backup gt Import database a file manager will be opened With a tap on the directories one can switch between all directories of the device and the desired dataBANK export can be selected Choose file q gt Root mnt sdcard Tapucate Backup AC_Backup_V19_130524 121840 dat 213 02 KB 12 18pm AC_Backup_V19_130524 104039 dat 214 02 KB 10 40am 12 18 3 x The restoration can be started via one tap on this file and will finally be executed after the password has been successfully entered IMPORTANT Without correct password NO data backup can be restored Make sure you input your password using the correct lowercase and uppercase letters and that no spaces have been entered inadvertently or added by the device Please keep in mind that the data bank version _V16 shall preferably be according with the current data base version The data base version is displayed with all backup files containing the V value e g AC Backup _V19 date time Apenschi Software Page 112 X Data Backup G Recommended procedure for backups An ideal backup is the combination of all backup methods We recommend following procedure Settings Therefore the following settings shall be made via
33. Class entries gt Overview serial input gt Checklists Overview reminders All added checklists will be saved in the checklists overview and can be reopened and edited there at any time Apenschi Software Page 141 XIII Further Functions If many checklists have been entered during a school year in the loading time of these elements is significantly increased this may happen with less powerful devices the number of the checklists to be loaded can be reduced in the settings see D Settings for the classes overview page 13 For a clearer overview the checklists are listed with a color marking sorted by their status in the following order 1 Due and undone checklists red 2 Open and uncompleted checklists grey 3 Completed checklists green The first line contains the title the date shows the maturity date and under open respectively done how many students have not been ticked off yet open respectively how many students have been ticked of done Create a new checklist With a tap on the button a new checklist can be created in the checklists overview Er checkiist Z X PDF Screenshot Demodata Daniel 16 Name Class trip collect money Remark Target Date 06 16 13 Class 10a u gt J Melanie 3 Hank Hans Select All Deselect All 10 39 x 5S h FE n To begin with a title has to be entered under Name In the field Rem
34. Contact1Prefix ContactiLastname Contact1Firstname ContactleMail Contact1TelNo Contact1TelNo2 Contact1TelNo3 ContactiStreet Contact1HouseNo Contact1PostalCode Contact1City Apenschi Software Page 126 XII Import Export Contact2Prefix Contact2Lastname Contact2Firstname Contact2eMail Contact2TelNo Contact2TelNo2 Contact2TelNo3 Contact2Street Contact2HouseNo Contact2PostalCode Contact2City Contact3Prefix Contact3Lastname Contact3Firstname Contact3eMail Contact3TelNo Contact3TelNo2 Contact3TelNo3 Contact3Street Contact3HouseNo Contact3PostalCode Contact3City 2 Once a separator e g semi colon has been defined it MUST be used in the entire file at all costs 3 There must be NO spaces between the individual names 4 If one student is assigned with more classes courses there have to be 2 spaces between the classes courses 5 The birth date has to be entered completely JJJJ MM DD 6 The number of the separators MUST be identical with the number of the headlines See following example Class Lastname Firstname Remark Note Gender Birthday Organisation Picture 10a LG2 Demo Daniel m 1996 01 01 Musterbetrieb 10a Muster Max Support in sports m 1996 03 03 MaxMuster jpg 12c Test Tina going to change school 01 09 w 1996 05 05 TinaTest jpg It is only now that you please connect the smartphone with the PC via USB first and store the import file to the following already existing directo
35. Entries with Value Data of all single enties with value and status Excused or Unexcused Student Entry Overviews Class Course 10a Name Entry type Subject Total Excused Unexcused 04 24 05 24 09 21 09 24 02 05 03 05 03 07 Demodata Daniel Absence English 1 45 00 0 0 00 1 45 00 45 0 U Sport 2 180 00 1 90 00 1 90 00 90 0 E a Missing homework English 7 4 3 E Missing material English 1 0 1 Example Emil Absence English 3 2 00 0 0 00 3 2 00 Missing homework English 1 0 1 a Is inattentive English 1 Example Eva Absence English 2 1 00 1 0 00 1 1 00 Sport 2 180 00 2 180 00 0 0 00 Missing homework English 5 3 2 E E Missing material English 1 1 0 E Sport i 1 0 E Hank Hans Ahsence Fnelish 1 9 00 nin on 110 00 h Export Overview Class Entries CSV format With the export of the class entry overview the CSV file AC_EXP_Class_Entries_Overview csv will be created It contains the following data Class Course Date Entry type Subject Title Remark EE os bo E Class Course Entry Overviews Class Course 10a Date Entry type Subject Title Remark 05 23 2013 Homework English This is a demo This is a demotext 05 23 2013 Lesson Content This is a demo This is a demotext 05 30 2013 Homework This is a demo This is a demotext This is ade 05 30 2013 Lesson Content This is a demo This is a demotext This is ade J 06 09 2013 Lesson Content This is a demo This is
36. Finkenweg 12 33178 Borchen Germany gt info apenschi de Terms of use The provider endeavors to keep the information in this manual correct and current but will not guarantee currentness correctness or completeness The provider reserves the right to change or to delete the content of this manual completely at any time Apart from proven intentional or grossly negligent behavior the provider will not be liable for any damages caused by the usage non usage or faultiness of the information and media offered here Trade Marks and Copyrights All texts pictures and other media on this website C 2012 Apenschi Software For any kind of duplication or processing the permission is needed in written form All rights reserved Apenschi is a registered trademark Android Google und GoogleDrive are brands of Google Inc Dropbox is a brand of Dropbox Inc Microsoft und Excel are trademarks of the Microsoft Corporation Mac is a trade mark of Apple Inc Other names and pictures on our websites might be brands or trademarks too In that case the rights of these brands trademarks belong to the particular rights holders Applicable Law The instructions of this user s manual are provided on the basis of German law Apenschi Software
37. Lisa call parents 05 09 13 Mon 05 27 13 Sport Example Eva Missing material 05 24 13 Tue 05 28 13 English Example Eva Missing homework 05 25 13 Sat 06 01 13 English Istq v Demodata Daniel Going to change Absence All school 12 06 TEN EA Eee Absence English Homework A 0 34 Class 3 1 1_ 0 00 05 25 13 Absence BE Ee Ee a Ee u 02 26 13 01 31 13 02 06 13 02 13 13 03 05 13 03 18 13 03 19 13 03 20 13 g Pr Presen Homewo Absence Sport 05 20 13 03 20 13 05 1513 Ear 00 1 90 00 2 90 00 Waht 50 0 04 10 13 Absence Classwork amp Wght 20 0 29 OClass 3 1 Sport 03 26 13 Absence 90 0 C 01 27 13 02 07 13 02 14 13 04 24 13 02 07 13 02 28 13 03 06 13 03 12 13 04 01 13 04 08 13 04 25 13 P Classw Classw Gramma Classw Sport Lesson Baseball Participation Wght 20 03 6 OClass 3 2 03 07 13 Absence 90 0 Sport Lesson Swimming broken finger 01 20 13 02 22 13 03 18 13 04 04 13 05 07 13 05 13 13 05 19 13 Missing homework All Tests amp Wght40 9 33 Class 2 8 02 05 13 03 05 13 03 26 13 05 06 13 05 25 13 Istte 2nd te 3rdte 4thte 5th te Performance chart Demodata Daniel 16 Final 05 20 12 12 24 12 08 10 13 1 2012 2 2012 1 2013 The grading options in the grading dialogue depend on the pre defined grading scheme which has been selected in the class window Cla
38. Set dec Grading for each class subject 11 33 X Apenschi Software Page 58 VI Grading gt Entry fields Settings for all classes Apart from the name a short description and a color selection it is also possible to define a weighting for all classes for this grading category Furthermore it is possible to define an arbitrary order for the categories via the sort index The categories will be displayed in the class overview student overview in the chosen order too gt Entry fields Usage per subject Settings for single classes and subjects In this area settings for each subject and class can be made The first Y next to the subject the class tells you that this main category is activated for this subject this class If a weighting has been entered for a subject a class this weighting will be considered for the calculation of the final grade in this subject this class Otherwise the entered weighting will be considered for all subjects For further information about weighting see Weighting page 61 If an V is set with the Decimal grading the decimal grading is activated for this subject this class no longer the chosen grading system for the class in the class base data That means that there will appear a numeric input field instead of the grading dialogue Furthermore it can be defined whether the grades shall be grouped for the calculation of the final grade or average grad
39. a demotext L 06 09 2013 Homework This is a demo This is a demotext 2 06 15 2013 Lesson Content This is a demo This is a demotext This is ade 3 05 23 2013 Homework Baseball This is a demo This is a demotext Apenschi Software Page 135 XII Import Export i Export Overview Class Entries PDF format With the export of the class entry overview the PDF file AC_EXP_Class_Entries_Overview PDF will be created It contains the following data Class Course Date Entry type Subject Title Remark Class Course Entry Overviews Class Course 10a O TMe Remark This is a demo This is a demotext This is a demo This is a demotext This is a demo This is a demotext This is a demo This is a demotext 05 16 Homework English This is a demo This is a demotext This is a demo This is a demotext 05 23 Lesson Content English T u 05 16 Lesson Content English This is a demo This is a demotext 05 09 Homework English This is a demo This is a demotext 05 09 Lesson Content English This is a demo This is a demotext This is a demo This is a demotext 04 25 Lesson Content English Baseball This is a demo This is a demotext This PDF export is in the beta testing phase and may be used for free till the end of the testing phase In order to be able to use the PDF exports after their testing phase it will then be possible to buy a PDF extension module separately PRIVACY PROTECTION As standard
40. a virus might be able to access any data base of any app browser apps can be affected as well if they save data on the device For that reason it is IMPERATIVELY REQUIRED that personal data are strictly encrypted within the data base as well as in backups During the development of TAPUCATE large effort was being made to protect your data Don t entrust your student data to apps with which that effort was being saved TAPUCATE provides the following data protection security features gt Encryption of all personal data in the data base Full encryption of backups for safe storage and transport via USB stick email gt Password protection flexibly adjustable e g 1 minute tolerance so that the password does not have to be reentered after each short term quitting of the app gt TAPUCATE uses a highly secure encryption system AES 128 that is uncrackable according to current scientific knowledge and even meets military expectations TAPUCATE doesn t connect itself with the internet Remark Although the license check is initiated by TAPUCATE it is being executed by the market app This request is strictly earmarked and cannot be extended by TAPUCATE gt TAPUCATE doesn t communicate externally automatically emails sent via TAPUCATE have always to be confirmed manually and in doing so the text address etc is visible for the user all the time TAPUCATE requires hardly any permission So TAPUCATE doe
41. apps that are applicable are also available for Android e g K9 email in conjunction with APG Apart from that for sending personal data it needs the consent of those affected So TAPUCATE will send the email data in a standardized format to the responsible user defined app Unfortunately not all email apps do interpret the received data correctly It is very unfortunate that just an Android standard email app is among them Up to now we haven t solved that problem That means If your email app is not compatible you will probably have to use a different one for TAPUCATE Two apps that will work depending on the version are Google Mail and K9 eMail Especially K9 eMail is recommendable as it is a good free open source software that supports the email encryption In the event of email problems please install the app K9 eMail or the app Google Mail and always choose that one for sending emails from TAPUCATE Apenschi Software VH Entries It is possible to inform the student s contact persons e g the parents easily about entries for example absences delays or missing homework via email Therefore email addresses must have been entered in the student base data see gt Add a new student page 25 a Open due entries class list If uncompleted unexcused entries are displayed here an info email can be sent from the entry context menu LONG tap on the open entry with For all selected unex
42. automatic backup Export database Tnlelela e ELELEE he students pictures need to be copied to the PC separately because they are not stored in the database The backup saves the complete content ofthe APUCATE database in the file SD CARD TAPUCATE Backup AC_Backup dat An existing backupfile will be overwritten It s important to save this backup file on your PC via USB or another external storage in case you lose your device or it gets damaged You can leave this file on your SD card because it is completely encrypted and can only be read by TAPUCATE ATTENTION If you restore the data from a backup the database on your device will be overwritten hat means all changes after the backup will get lost Ifthe restore ofthe data was successful you have to restart TAPUCATE in order to load the restored database Please backup your database on a regular basis 11 08 x now want to remind all TAPUCATE users to create a manual backup in addition to the automatic backup periodically and before doing any special actions update of the device Android or TAPUCATE reset etc gt Menu gt data backup Please keep in mind that with mobile devices a total loss of your data can occur at any time e g caused by damage theft software problems malware Despite of all accurateness it cannot be excluded to 100 that in extreme cases a forgotten or wrongly typed password during the creation or software errors or incompatibilities
43. completely restored with newer TAPUCATE versions The data BASE export import is particularly useful for transmitting data between two devices using different TAPUCATE data base versions in rare cases this may cause trouble with the normal data backup The data base version is displayed with the V value e g AC_Backup_V19_ date _ time Please use BOTH backup types on a regular basis Apenschi Software X Data Backup Export database Backup database Restore database Restore database from automatic backup Export database Import database he students pictures need to be copied to the PC separately because they are not stored in the database The backup saves the complete content of the APUCATE database in the file SD CARD TAPUCATE Backup AC_Backup dat An existing backupfile will be overwritten It s important to save this backup file on your PC via USB or another external storage in case you lose your device or it gets damaged You can leave this file on your SD card because it is completely encrypted and can only be read by TAPUCATE ATTENTION If you restore the data from a backup the database on your device will be overwritten hat means all changes after the backup will get lost If the restore of the data was successful you have to restart TAPUCATE in order to load the restored database Please backup your database on a regular basis 11 08 x Under Menu gt Data backup the pure
44. export the dialogue Data export will be opened Before the export can be executed it is necessary to make a selection first for which classes courses an export shall be executed This can be done with a tap on Classes courses In the field from to an export CAN be further encircled Normally the from to date is the creation date of the grades reminders entries Exception In the student export the birthday is the object of consideration If NO date is selected in these fields all grades reminders entries will be exported automatically After that an export can be started with a tap on the desired export field Important Depending on the amount of student data the export may take some time It is only now that you please connect the USB cable and copy the files from the export directory standard directory or own directory to the PC for further processing with a spreadsheet program For more information about further processing with Microsoft Excel see amp Further processing using Microsoft Excel page 136 For more information about further processing with OpenOffice respectively LibreOffice see Further processing using OpenOffice LibreOffice page 139 a Export Details Grades With the export of the grade details the CSV file AC_EXP_Grade_Details csv will be created It contains the following data Class Lastname Firstname Subject Category SubCategory Grade Value
45. gt 1 to6 gt lato 8c gt Oto 15 points gt AtoF gt 1t05 gt A toF gt 1 t05 gt A toG gt 1to6 gt 1to10 NL gt 1t06 6 gt 1t010 l gt a half 1 bis 6 gt 0 0 5 19 5 20 F gt atenth 1 bis 6 gt 0 0 5 9 5 10 F gt a quarter 1 bis 6 Apenschi Software VI Grading y J Grading system x These are defined in the Menu item gt Grading system for the current class please go to LONG TAP ON CLASS gt EDIT gt GRADING SYSTEM A restart is needed in order to apply changes Here you can EDIT a grading system itself If you would like to CHOOSE a grading system In each grading system it is possible to enter up to Ten z aidi z 69 grades descriptions with their particular 7 i values e g 1 value 0 7 3 Grade c Value 2 0 4 Grade D Value 1 0 5 Grade E Value 0 0 6 Grade F Value 0 0 Alternatively to the grade selection dialogue grades can be entered as decimal values as well That means that instead of a grade selection dialogue there will appear a numeric input field This way a grading with percentage values becomes possible This is not possible with the grade selection because the grading system is limited to a maximum of 64 grade stages Select a grading system for a class A grading system gt Grading system or gt Decimal grading can be defined fur each class separately which means Each class CAN be graded with a different grading system
46. here only the title will be displayed in the description This description can also be used as grade description e g 3 class test This improves the clearness and is visible in short form in the student overview directly under the grade The Subject selection is a mandatory field in the grading input If grades are entered with this serial input the Category optionally Sub Category have to be defined as well If only entries shall be added the subject category selection is not imperatively required Furthermore a weighting for the grades in this serial input can be assigned The weighting also becomes visible with a short tap on the grade in the info popup window in the student overview For further information about weighting see Weighting page 61 Apenschi Software Page 44 VI Grading In the field Notes additional information related to the grade can be added e g the topic of a class test This note will be saved with all grades of this serial input and will become visible with a short tap on the grade in the popup window short info in the student overview An individual note on a certain grade can alternatively be added and saved in the grading dialogue The entry of a value is reserved exclusively for the input of entries A value can be any number e g 45 for 45 minutes absence or 2 for 2 lessons absence If the display of the
47. hke Se Pats Te 6 ara CLONE OF 2618 OR 0525 tothe nie bale she he Performance chart Performance chart Final Final 2 60 2 98 BUNT 09103 OVINI 09013 ar w03 Ea 172008 a Homework wort o Dms gt Wht O27 OCusr26 The student s overview of the next student can be opened with a swipe movement to the left on the student s field A swipe movement to the right on the student s field will open the student s overview of the previous student Apenschi Software Page 17 Ill TAPUCATE Overviews Settings for the student overview TAPUCATE General Action Bar Birthdays Keyboard Date format STUDENT OVERVIEW Class Course Lists What to show in the class list in the main page Show sub category averages Show the average grades of the student for each sub category not only for iy lt gt main categories Gradi Big grade fields rad ng Show bigger grade fields in the class overview Input and Output of grades Rounding Behaviour Security Show empty entry types Password and Backup settings Show entry types which do not have entries yet Import Export Auto Expand entries Settings for import and export of CSV and PDF Show all entry types expanded 11 14 X u Ir Via Settings can be made gt Student Overview several settings for the display of the Student Overview If no information about average grades is nee
48. ova school 12 06 0204 13 02 18 13 032093 O4 02 19 Cena o 02 06 13 090513 03 11 13 092613 x Lesson Lesson Lesson i EAKA oe2H19 OTAI 01213 0405 13 0416 13 o Lesson Lesson Performance chart X Homework GE Woht 20 632 OClass 31 B Final 02 2613 01 31 13 090613 0213 13 030513 03 18 13 OIG ORZWI3 04 22 13 OAZ7AN3 051013 Homewo P P Endod Classwork Ge wgnt20 29 PCiass 20 ES PEM ae See Onana 02 07 13 0474713 04 24 13 020913 022813 03 0613 03 12 13 OVOLNI3 04083 04 1813 Classw EOSTI Cisssw GIJ AndroCisss Student Overview Participation Wght 20 0 36 Class 32 EANIESENNaTCAEN 02013 02 22 13 QWI0I 0408 13 0607 13 05 1913 0619713 Tests Woht40 832 OClass 2 7 z B OZOSII 03 05 13 0 26 19 te 2nd to Irdte amp h Performance chart In the PDF Screenshot one can have displayed all entries in detail or just as a headline Final Ist quarter Woht 836 Class 26 204 13 02 1813 era Oey 13 o 02 06 13 02 06 19 03 11 13 0826 13 ners n This depends on the settings which have been made EEEE ee ol Lessen previously gt Settings gt Student overview gt Open entries automatically Final If this function is activated all entries will be shown in detail If the function is not activated the display of the entries in the PDF Screenshot will only be shown as a headline Absence All Missing homework All GI
49. sent directly to the contact person via the function gt send an eMail from the student context menu LONG tap on the student s name photo Furthermore contact persons can easily be informed about entries e g absences delays or missing homework via email If there are any outstanding unexcused entries displayed in the class overview an info email can be sent from the entry context menu Long tap on the entry Sort Index Reminder amp 04 05 13 Tue 06 18 13 DVD XY for Demo Demodata Daniel 16 Going to change school 12 06 q er FR SIE ram 2E 3 3 Example Eva 16 English das Er 2 1 0 4 ur ae 2 72 o 2 call paren Lustig Lisa 16 10c 05 25 13 English na Bea Demodata ER 05 25 13 Sun 05 26 13 Sport Sport Ps Taen es oot DAE Hank Hans 0 1 EA 2 03 26 13 Demodata 3rd test send an eMail status to excused 05 25 13 Lustig Lis status to graded Enter grade Entries Missing material 05 24 13 Tue 05 28 13 Eng CXA ple CVa ey A 10 57 x Apenschi Software Page 35 V The Student The same applies for all entries in the student overview With a LONG tap on an entry an info email concerning the entry can be sent from here via the entry context menu Demodata Daniel Demodata Daniel 8 Absence All O Going to change school 12 06
50. such actions please run a data export of the student entries Function gt Menu gt Data export gt Student entries AND additionally make a backup Function gt Menu gt Data Backup Please save the export file and the backup file at an external location see Data Backup page 96 and Data Export page 130 Tick off a checklist Checklists can be ticked off quickly and easily in list form This tick off list can be opened with a NORMAL tap on a created checklist and the students can be ticked off Apenschi Software Page 144 XIII Further Functions Ba 10a Sort index 9 Checklists Demodata Daniel 16 oo Money for copies Going to change school 12 06 Due 03 28 13 Pending Done f English Howo Pres Class Parti Tests Final Abs Test MA Due 05 29 13 Pending Sport ria ao Class trip collect money Due 06 16 13 ending i Registration half marathon Example Eva 16 a Due 06 30 13 A ed English polso lantaa ss Do2 ME Class trip permission parents Due 04 16 13 Dendina 7 u an een Sport Checklist 3 x PDF Screenshot CHRT Lustig Lisa 16 10c DE Demodata Example Lustig Sport P20 30 20 10 Daniel 16 Eva 16 V Lisa 16 0 3 LET Remark Remark Remark Name Class trip collect money Model Micha 16 Model Jalon Er English LT Micha 16 VE zaas ug 2 Remark Remark Remark
51. the TAPUCATE teacher tablet If student pictures are used they have to be identical on both devices Please start with copying the student pictures from the directory TAPUCATE Images of device 1 to the same directory of device 2 As next step a backup shall be made on both devices with a new Dropbox directory which can be used for the synchronization later on Therefore the following Settings Er shall be made via gt Security gt Enter own email address under gt Data backup gt Backup email address gt Activate the automatic backup gt Automatic backup gt Use auto backup Enter password for the auto backup file via gt Automatic backup gt Password at least 4 characters gt Define interval via gt Auto backup gt Interval after each exit gt Optional Activate email transmission via gt Automatic backup gt Send auto backup via email Define a new auto backup directory for the cloud synchronization via gt Automatic backup gt Path for auto backup e g Dropbox_AutoBackup Apenschi Software XI Data Exchange If the program is closed on both devices an automatic backup will be started and TAPUCATE will create a new directory Dropbox _TAPUCATE on both devices and the backup file AC_Backup_V19_ date time will be saved here This will be synchronized with the synchronization app and can then be restored accordingly Therefore the cloud sync app has to
52. the taken photo will be added automatically after saving 2 Assignment of already existing photos by hand First copy the previously taken Photos into the already existing folder gt TAPUCATE Imagelmport With a NORMAL tap on the picture symbol in the pupil window the photo manager of the smartphone tablet will open and the desired photo can be chosen 3 Assignment of already existing photos via CSV Import First copy the previously taken Photos into the already existing folder gt TAPUCATE Imagelmport and then assign them to the students via the function gt Import For more detailed information see D Importing student pictures page 128 With the button gt Menu the photos can be rotated in the desired position NOTE All original photos no matter if they were taken with the camera of the smartphone tablet or if they were imported via the Import function directory gt TAPUCATE Imagelmport may be deleted after having done a successful student assignment TAPUCATE will add a photo in the TAPUCATE format and save this to the folder gt TAPUCATE Image Apenschi Software V The Student An Id number might be for instance an identification number for certain student within the school system As soon as a birth date has been added an entry in the birthday list will be generated automatically see Birthdays page 37 Furthermore the current age Mustermann Max 16 and a birthday Mustermann M
53. this case the grades are not to be entered via the grading dialogue e g 1 to 6 but they have to be entered in decimal figures e g 2 7 for a 3 Delete a final grade With a period finalization a calculated final grade will be output to the student overview if the function gt Create new final grade in the student overview has been activated If a final grade is not needed anymore because for instance a new period finalization shall be created it simply can be deleted In the student overview a context menu can be opened with a LONG tap on this final grade and via the function gt Delete the selected single grade can be deleted Final grade Edit Via the function gt Delete all All final grades end grades with the same name will be deleted for ALL students of this subject class collectively Delete Delete all Apenschi Software Page 153 XIII Further Functions C Seating Plan TAPUCATE Extension App EP1 General information NOTE The seating plan incl all functions is part of the TAPUCATE extension app EP1 and can be purchased separately via GooglePlay The extension package EP1 extends TAPUCATE by the following functions gt Display of a graphical performance history in the student overview gt Seating plan with direct entry opportunities for grades entries for the tick off of checklists and much more K 10a Classroom B 05
54. unencrypted Via gt Settings gt Security a password can be determined and an encryption can be activated Then you will need a PDF program that is able to deal with password protection Do not send any unencrypted data via the internet Furthermore for sending personal data it needs the permission of the people concerned For exports Please save the files for further processing on a safe data carrier and delete them on the mobile device Apenschi Software XIII Further Functions Edit a checklist Name remark maturity date and the corresponding students can be edited changed at any time Selected element Via the checklist context menu LONG tap on a checklist the checklist Checking dialogue will be opened via the function gt edit just like the one for the creation and all data can be edited accordingly aA eMail Pending eMail Done Edit wy Delete Delete a checklist Checklists can be deleted at any time Selected element With a LONG tap on an existing checklist the checklist context menu will open Via the function gt Delete each checklist can be deleted individually Checking eMail All eMail Pending It is also possible to delete multiple checklists collectively for a certain eMail Done period e g by the end of the school year This can be done via the function gt Finalize period gt Delete checklists irretrievably Edit Delete IMPORTANT Before doing
55. zal Gr e Elementtyp Anderunc IMPORTANT The CSV format must be selected under file type separators disconnected If a een different file type is chosen the mutated J Downloads r J Dropbox vowels will not be recognized which might un EEE En provoke system crashes p Dateiname AC_IMP_Schueler Dateityp Excel Arbeitsmapp Excel Arbeitsmappe Excel Arbeitsmappe mit Makros Excel Bindrarbeitsmappe Excel 97 2003 Arbeitsmappe XML Daten Einzelnes Webarchiv Webseite Ordner ausblende Excel Vorlage Excel Vorlage mit Makros Excel 97 2003 Vorlage Text Tabstopp getrennt Unicode Text Autoren ONE HINT If the file is saved in the standard format first it can be easily edited and or supplemented later on XML Kalkulationstabelle 2003 Microsoft Excel 5 0 95 Arbeitsmappe CSV Trennzeichen getrennt Now please connect the smartphone with the PC via USB first and store the import file to the following already existing directory Formatierter Text Leerzeichen getrennt bs Text Macintosh Text MS DOS CSV Macintosh CSV MS DOS DIF Data Interchange Format SYLK symbolische Verbindung Excel Add In TAPUCATE Import Excel 97 2003 Add In PDF XPS Dokument OpenDocument Kalkulationstabelle If student pictures shall be imported as well the picture files have to be copied to the following already existing directory TAPUCATE Imagelmport For further inf
56. 1 FL456 GF678 10a Sort Index Reminder Demodata Daniel 16 504 05 13 Tue 06 18 13 Going to change school 12 06 DVD XY for Demo Engish RENTEN 03 26 13 Fri 04 05 13 English ei Bee 1 Probe Peter 12 2 11 5 1 3rd test Absence Sport Eoee es lao ln E 03 26 13 Fri 04 05 13 English 5 r m aean ri i rd test Missing homewor Example Eva 16 OOF 5 09 13 Thu 0572373 Sport English HoWo Pres Class Parti Tests Final Abse Example Eva O EM Be Missing material Sport istq Athle Baseb Swimm Final Abse 05 25 13 Sun 05 26 13 English EINE 0 Lustig Lisa 0 3 4 3 2 call parents Lustig Lisa 16 10c 05 25 13 sun 05 26 13 Sport Engish LL Demodata Daniel 2 42 2 Entries Missing homework 5 1 5 1 4 2 05 25 13 Sun 05 26 13 Sport Sport Istq Athle Baseb Swimm Final Abse Hank Hans A gt Entries Missing material 05 24 2 Tue 05 28 12 19 3 x Apenschi Software Page 155 XIII Further Functions In the archive itself all saved TAPUCATE data are available and they can be processed as usual IMPORTANT It is the basic philosophy of TAPUCATE according to the meaning of an archive not to change the original data That means If changes are made they will not be saved automatically and will get lost when the archive is closed If changes shall be available at a later point of time they have to be saved via the function gt Backu
57. 13 03 12 13 04 01 13 04 08 13 04 25 13 Classw Classw Gramma Classw money for school trip 1 Short tap on one grade opens Participation Wght 20 3 6 OClass 3 2 01 20 13 02 22 13 03 18 13 04 04 13 05 07 13 05 13 13 05 197 Value 3 0 B Ee ied 2nd test 02 05 13 03 05 13 03 26 13 05 06 13 05 25 13 Istte 2Zndte 3rdte 4thte Sthte Romeo amp Juliet 2 short info about the grade Performance chart Weight Final Status Active 05 20 12 12 24 12 05 10 13 12012 27 2012 1 2013 11 03 x The grade short info shows any information concerning the grade quickly and clearly arranged gt Grade Value gt Grade Description additionally displayed in short form directly under the grade gt Grade Note v Grade Weight Status Active or Finalized Visible for further information about the status see gt Finalize period page 147 Apenschi Software Page 40 VI Grading Edit single grade Each grade including all settings can be changed at any time Student overview With a LONG tap on a grade the grade context menu will open and the grade window can be opened via the function gt Edit and all information can be changed and or supplemented Selected grade Edit With one tap on the V Delete button the data will be saved and one will return to the student overview Related Serial Input Delete single grade Of course each gr
58. 2 05 10 13 2012 22012 1 203 be deleted Absence All mw Em Absence English 05 25 13 English Absence Sport 04 10 13 Absence Sport _ v eMail with PDF PDF Screenshot 03 26 13 Absence 90 0 Sport Lesson Baseball 03 07 13 Absence 90 0 Sport Lesson Swimming broken finger Missing homework All Missing material All EETA EEI 2 50 00 03 26 13 Fri 04 05 13 Englis 3rd test Missing homework pa 04 05 13 Mon 06 24 13 Choosen entry Edit entry Delete entry Related Serial send an eMail Print student entries Create a PDF Screenshot NOTE REGARDING THE PDF FUNCTIONS The PDF functions are in their introductory phase and may be used for free till the end of the introductory phase In order to be able to use the PDF functions after their introductory phase it will be obligatory to buy a PDF extension module separately A student s entries and grades can be printed quickly and easily from the student overview via the function gt PDF Screenshot Apenschi Software Page 77 Vil Entries With one tap on the button gt Menu Eu the context menu will open A PDF file of the student overview will be created via the function gt PDF Screenshot Seatingplans The file student_overview_ name _ date pdf will be index RT saved in the folder gt TAPUCATE Export Depending on the printer it can be printed directly or a
59. 26 13 01 31 13 02 06 13 02 13 13 03 05 13 03 18 13 03 19 13 03 20 13 04 22 13 04 27 13 05 10 13 g Homewo z Presen Homewo Homewo Presen Absence Sport G 05 20 13 er 05 1513 3 180 00 2 90 00 Waht 50 0 04 10 13 Absence Classwork CG Wght 20 2 9 Class 3 1 Sport ren 03 26 13 Absence 90 0 01 27 13 02 07 13 02 14 13 04 24 13 02 07 13 02 28 13 03 06 13 03 12 13 04 01 13 04 08 13 04 25 13 short Aasahan Classw Classw Gramma Classw po esson Basepa Participation woht 20 3 6 Class 3 2 03 07 13 Absence 90 0 Sport Lesson Swimming AU e PAR FAT rinena 01 20 13 02 22 13 03 18 13 04 04 13 05 07 13 05 13 13 05 19 13 Missing homework All T Wght 40 3 3 Class 2 8 TAAN Missing material All amp 02 05 13 03 05 13 03 26 13 05 06 13 05 25 13 EE o aa a Istte 2nd te 3rd te 4thte 5th te Am EB EA Performance chart ES EH Eh 03 26 13 Fri 04 05 13 English 3rd test Missing homework 05 20 12 12 24 12 05 10 13 T FA 04 05 13 Mon 06 24 13 1 2012 2 2012 1 2013 11 04 x Apenschi Software Page 52 VI Grading The file student_overview_ name _ date pdf will be saved in the folder gt TAPUCATE Export Depending on the printer it can be printed directly or after copying it to the computer NoTE With some smartphones tablets the saving of the PDF file on the SD card will be blocked as soon as the smartphone tablet is connected with the computer via USB For that reason Please create th
60. 34 Class 3 1 B Homework 02 26 13 01 31 13 02 06 13 02 13 13 03 05 13 03 18 13 03 19 13 03 20 12 04 22 13 04 27 13 05 10 13 English 7 TE A T Presen Homewo Homewo Presen Absence Sport 6 on the sym bol 05 20 13 i 03 20 13 05 15 13 3 180 00 1 90 00 2 90 00 u f h h d Waht50 0 t oft the entry header 04 10 13 Absence Classwork woht20 0 29 Class 3 1 Sport SSCs Seeks Cal a e8 03 26 13 Absence 90 0 01 27 13 02 07 13 02 14 13 04 24 13 RE 02 28 13 03 06 13 as 04 0171 ouoarts Owens Sport Lesson Baseball yr Participation wonezo was poaa 03 07 13 Absence 90 0 y Sport Lesson Swimming broken finger on the symbol t Ea Missing material All of the grades header EJ A 01 20 13 02 22 13 03 18 13 04 04 13 05 07 13 05 13 13 08 Tests METIENS Sea eA 02 05 13 03 05 13 03 26 13 05 06 13 05 25 13 Istte 2nd te 3rdte 4th te 5th te Eu Em Performance chart es Final qe _ O 4 00 3 00 3 50 E 03 26 13 Fai 04 05 13 English 6 ona grade 05 20 12 12 24 12 05 10 13 z 3rd test Missing homework 1 2012 2720 1 2013 04 05 13 Mon 06 24 13 11 04 x 7 on Performance chart App EP1 on grade of Finalize period on reminder Apenschi Software Page 15 II 1 on menu D on the symbol oft the entry header 6 on the symbol oft th
61. 66310048934 png Model Mother 1 1136 10a Probe Pauline m 1997 02 01 100 1366309990614 png Probe Mother 2 137 10a Probe Peter m 1997 12 25 120 1366310000190 png Probe Mother 3 138 10a Zeigen Zita m 1997 11 11 50 1366309966280 png Zeigen Father 4 139 10a Example Emil m 150 1366310029880 png Example Mother c Export Details Reminder With the export of the reminders the CSV file AC_EXP_Reminder csv will be created following data Class Lastname Firstname Subject ReminderTitle Targetdate Description A C p Targetdate Descri ption L Class Lastname Firstname Subject ReminderTitle F t 10a DVD XY for Demo 2013 06 18 10a Zeigen Zita Sport Lesson Baseball Absence 2013 05 08 10a Muster Maximilian English Absence 2013 05 20 10a Probe Peter English 3rd test Absence 2013 04 05 XY 10a Model Martin English Missing homework 2013 05 20 10a Test Tim English 2nd test Absence 2013 03 11 10a Test Tim English Missing homework 2013 06 19 d Export Details Student Entries G It contains the With the export of the student entries the CSV file AC_EXP_Student_Entries csv will be created It contains the following data Class Lastname Firstname Subject EntryTitle Date Excused Remark EntryType Apenschi Software Page 133 XII Import Export A B Ece E F G H Class Lastname Firstname Subject EntryTitle Date Excused Remark EntryType t 10a Demodata Daniel English ist test 2013
62. 74 74 74 75 76 76 77 77 71 79 79 82 82 83 83 84 84 85 85 85 86 86 87 lt 2 gt Table of Contents REMINDER GENERAL INFORMATION STUDENT REMINDER DISPLAYING STUDENT REMINDER CREATE A STUDENT REMINDER EDIT A STUDENT REMINDER DELETE A STUDENT REMINDER CLASS REMINDER DISPLAYING A CLASS REMINDER CREATE A CLASS REMINDER EDIT A CLASS REMINDER DELETE A CLASS REMINDER ENTRY REMINDER DISPLAYING A ENTRY REMINDER CREATE A ENTRY REMINDER EDIT AN ENTRY REMINDER DELETE AN ENTRY REMINDER REMINDER OVERVIEW PRIVACY PROTECTION GENERAL INFORMATION SETTING AN ACCESS PASSWORD DATA BACKUP GENERAL INFORMATION MANUAL BACKUP 1 gt BACKUP 2 gt BACKUP TO DIFFERENT FOLDERS 3 gt BACKUP WITH ADDITIONAL EXTERNAL COPY a Manual copy to a PC b Backup to an eMail account c Backup to the cloud and sync with a pc AUTOMATIC BACKUP CONFIGURE AN AUTOMATIC BACKUP SEND AUTOMATIC BACKUP BY EMAIL SEND THE AUTOMATIC BACKUP TO THE CLOUD AND SYNC WITH A PC BACKUP STUDENT PICTURES RESTORE BACKUP RESTORING MANUAL BACKUPS RESTORING THE LAST AUTOMATIC BACKUP RESTORING BACKUPS FROM THE CLOUD OR A PC EXPORT IMPORT DATABASE EXPORT DATABASE IMPORT DATABASE Apenschi Software 88 88 88 88 89 89 89 90 90 90 91 91 91 91 92 92 92 93 94 94 95 96 96 97 97 98 99 99 100 101 102 102 104 105 106 107 107 108 109 110 111 111 gt XII gt gt Table of Conte
63. Abse Lustig Lisa 16 10c ss J 30 20 242 5 1 5 1 4 2 Sport ista Ale Baseb Swimm Final Abse 2 0 ik Eo 1 Missing homework mHom English Missing material mMat Is inattentive Wis iy _ N 3 1 2 e a F Model Micha 16 m Is disruptive 4 So on 2 oO N engish E 6 1 T DER 11 02 x With a LONG tap on a subject this dialogue with all created entry types will open If an entry type is chosen then the entry window will open Apenschi Software Page 69 VH Entries It is also possible to create a new entry from the student overview Demodata Daniel Demodata Daniel Absence All Going to change school 12 06 3 180 00 Missing homework All a Homework Woght 20 3 45 Class 3 09 ERR Missing mate 02 26 13 01 31 13 02 06 13 02 13 13 03 05 13 03 18 13 03 19 13 03 20 13 04 22 13 04 27 13 05 10 13 mewo Presen Homewo Homewo Presen Ho oe M 03 26 13 04 05 13 English With one tap on the button the entry window of the chosen entry type will open Absence Demodata Daniel Entry type Absence Abse Excused Given later m Title Lesson Baseball Done Subject English Date Thu 05 23 13 Value 90 Create reminder Number of days Tue 05 28 13 pap Checkbox to maturity Remark Already Graded Zi in which further details can be a
64. Ancrocisss Student Overview Page i of 2 Apenschi Software Page 53 VI Grading DATA PROTECTION As standard the created PDF files are unencrypted Via gt Settings gt Security a password can be determined and an encryption can be activated Then you will need a PDF program that is able to deal with password protection Send an eMail with a PDF Screenshot The PDF Screenshot of the student overview including all grades and entries v of a student can be sent to a contact person via email directly from the a Mail with PDF student overview via the function gt Menu gt eMail with PDF sila LE PDF Screenshot Therefore at least one email address must have been entered in the student y base data see D Add a new student page 25 Et 2 90 00 NOTE If the entries shall be displayed in detail in the gt settings the function gt student overview gt Open entries automatically must be activated PRIVACY PROTECTION As standard the created PDF files are unencrypted Via gt Settings gt Security a password can be determined and an encryption can be activated Then you will need a PDF program that is able to deal with password protection Do not send any unencrypted data via the internet Furthermore for sending personal data it needs the permission of the people concerned D Grading system General information There is a wide range of pre defined grading schemes available
65. Bettina 15 Englisch a HL Demo Daniel 16 Wechseh zum 01 03 de Schule ED Test Timo 16 mer re Stai Sw Englach 2 16 1 70 223 200 216 4 a P Fleck Franz 16 y Spoet Englisch 2 ESCHE a Test Tina 16 y Sport Gangster Gabi 15 Enedisch wor Ada chri hek Husso Bind as l 203 270 170 199 Vey 3 gt p Spot Heuler Hansi 16 Englisch Theater Tina Englisch w 2 _ ER witz Werner 15 Englisch spore ma teid TUTE Bone IT EndT Jammer Jacob 16 i au Tua Lens se BE x n EE ri tre wie weet ww s Englisch E ay An 4 1 att t a 1 2 1 Sport Lu Maid n gt 7 J 1 PRIVACY PROTECTION As standard the created PDF files are unencrypted Via gt Settings gt Security a password can be determined and an encryption can be activated Then you will need a PDF program that is able to deal with password protection Do not send any unencrypted data via the internet Furthermore for sending personal data it needs the permission of the people concerned Apenschi Software Page 24 V The Student V The Student A Functions of the student Add a new student In the previous chapter the class 8b was added WINDOW CLASS OVERVIEW Open menu Z owe EN Add new student Add new class 20 40 x i Only then students can be added to this class note If there has no class been added
66. Birthday x Missing material Sport Piss an ass sn ron pan 05 25 13 Sun 05 rari as 0 Lustig Lisa Birthday 3 2 3 4 call parents 05 25 13 Sun 05 Demodata Daniel Note Lastname Entries Missing horn 9 2 05 25 13 Sun 05 Sport Baseb Swimm lt Hank Hans Baseclass Lastname Entries Missing mat ce a E ao a 4 05 24 13 Tue 05 d Model Micha 16 xample Eva ln English Homew The order of the students in the corresponding class will be adopted automatically by clicking on the desired sorting All sortings can be adjusted individually for each class There are plenty of pre defined sorting options gt A Z Lastname gt Note Lastname gt A Z Firstname gt Sort Index gt Gender Lastname gt Baseclass Lastname gt Gender Firstname gt Subject je Categorie of grades gt Birthday gt Subject Final grade gt Gender Birthday Most of them are self explanatory With Note Lastname the sorting will be performed in those notes that have been added under Notes in the student window LONG tap on the student s name gt Edit The students in the class overview can also be sorted in an own user defined order gt via the Sort Index for example according to the seating order Apenschi Software Page 33 V The Student For that purpose just open the student base data Jessen From the class overview with a swipe movement to Said the r
67. DENTS Apenschi Software 10 10 10 12 13 13 14 15 15 17 18 19 19 19 20 20 20 22 22 22 23 25 25 25 27 28 29 29 30 30 31 31 31 32 33 Table of Contents CALL OR MAIL STUDENT CONTACTS a Calla student contact b Mail a student contact CREATE NEW STUDENT REMINDER DISPLAY AGE AND BIRTHDAY OF A STUDENT BIRTHDAYS GRADING SINGLE GRADE ENTER A SINGLE GRADE EDIT SINGLE GRADE DELETE SINGLE GRADE THE SERIAL INPUT GENERAL INFORMATION SERIAL INPUT OVERVIEW GRADING WITH THE SERIAL INPUT ENTERING GRADES AN ENTRIES WITH THE SERIAL INPUT GRADE DISTRIBUTION EDIT A SERIAL INPUT a Using the serial input overview b Using the grades entries reminders CREATING A COPY OF A SERIAL INPUT PRINT A SERIAL INPUT CREATE A PDF SCREENSHOT DELETE SERIAL INPUT a Delete single serial input b Delete multiple serial inputs at once PERFORMANCE CHART EXPORT PRINT EMAIL PERFORMANCE CHART TAPUCATE EXTENSION APP EP1 EXPORT GRADES PRINT GRADES CREATE A PDF SCREENSHOT SEND AN EMAIL WITH A PDF SCREENSHOT GRADING SYSTEM GENERAL INFORMATION SELECT A GRADING SYSTEM FOR A CLASS a Select a grading system for a class b Use decimal grading for a class CREATE A CUSTOM GRADING SYSTEM a Extend an existing grading system b Create a custom grading system GRADING CATEGORIES GENERAL INFORMATION CREATE A NEW MAIN CATEGORY MOVE A MAIN CATEGORY DELETE A MAIN CATEGORY ADD SUBCATEGORY MOVE SUBCATEGORY DEACTIVATE DELE
68. Datel a AC_EAP Schueler 20 12 2011 09 43 CSV Datei a AC_IMP_Schueler 1612 2011 09 15 C5V Datei Typ CW Datei mn ini Mi on Please always select separated in this dialogue Then Next gt Textkonverzierungs Assistenk Schritt 1 von 3 Der Texlkanverlierungg Asssetent bat erkannt dass Ihre Daten mit Trennzeicdhen versehen ind Wenn ale Angaben korrekt sind klicken Sie aut Welter oder w hlen Se den korekten Datentyp Wahlen Se den Datatyp der Ihre Daten am besten beschreibt eremit Zeichen wie z B Kommas oder Tabstoops rennen Felder Excel 4 0 Standard Eeste Greile Fader sind in Saalle auegerichlel mil Leer zeichen maden jeden Fehl Import beginnen in Zele 1 H Datewrsoung windows MSD Vorschau der Datei Dr amp penschi import_Export_ Backup 1 4 Export _ImaortAC_EXP_S5dhueler csv Hasse K chnama Vorname Bamarkung Hovis Goschlecht Gaburtssag N Apenschi Software Page 137 XII Import Export In the next view as standard ONLY the tab stop is selected as a separator Please select the semi colon respectively the comma depending on the TAPUCATE settings here Otherwise the data records won t be separated in cells Dieses Cialogfeld See Ehren Trennzeichen fesizulegen Sie k nnen in der Vorschau der markierten Oaben sehen Hsebssle Schule zes 01 10 H Datselauf hbagab t In the next dialogue window formatting s can be define
69. Demo Daniel 16 09 Wechselt zum 01 03 die Schule Wechselt Schule zum 10 2012 engi Ge Ree EI EEE EEE Enalis m ndi schri Vokab Hausa End 1 84 n 7 Erg 7 84 12 Es 6 2 Te sport NEE A a Spon BE ne Engel Elfi 15 Engel Elfi 15 Differences of the views gt TAPUCATE Teacher App gt TAPUCATE Phone only View on Smartphone View on Smartphone ActionBar is available with 2 buttons ActionBar is not available All other functions can be opened by using the All functions can only be opened by using the menu button of the smartphone menu button of the smartphone u rn Ill TAPUCATE Overviews Il TAPUCATE Overviews A Classes overview Tap function of the classes overview Class list List view Demodata Daniel 16 Going to change school Me English 03 26 13 Fri 04 05 13 English Probe Peter 3rd test Absence Sport st Ee 03 26 13 Fri 04 05 13 English Demodata Daniel 3rd test Missing homework i 05 25 13 Sun 05 26 13 English TETE i Lustig Lisa los ET a urn zu call parents O O O O OOOO OO x on menu ofthe ActionBar D on class tile Sort Index E Reminder Vs Tue 06 18 13 DVD XY for Demo 03 26 13 Fri 04 05 13 English Probe Peter 3rd test Absence 03 26 13 Fri 04 05442 Englich _________ odata Daniel est Missing homework 6 on list
70. ERT gt Inthe field gt Category choose a different main Color category with one tap Use category This is also possible after grades were added They will be deferred as well Deactivate delete subcategory A subcategory can be deactivated and deleted as well It may be reasonable to deactivate a category if grades have been added which may be needed later on gt Window Grading categories Open main category with one tap gt Deactivate function gt Use category Apenschi Software Page 60 VI Grading If a subcategory shall be deleted this is possible from the context menu of a subcategory Window Categories of grades LONG tap on a subcategory function gt Delete Athletics Edit Delete ATTENTION If a subcategory is deleted all added grades in this subcategory will be deleted irretrievably as well IMPORTANT Before doing such actions please run a data export of the student entries Function gt Menu gt Data export gt Student entries AND additionally make a backup Function gt Menu gt Data Backup Please save the export file and the backup file at an external location see D Data Backup page 96 and Data Export page 130 F Weighting Grouping Rounding Decimal places General information The overview with all grading categories can be opened from the class overview via the gt MENU gt Categories of grades An own grouping and or weighting can
71. F file on the SD card will be blocked as soon as the smartphone tablet is connected with the computer via USB For that reason Please create the PDF Screenshots first and connect with the computer and copy the data afterwards PRIVACY PROTECTION As standard the created PDF files are unencrypted Via gt Settings gt Security a password can be determined and an encryption can be activated Then you will need a PDF program that is able to deal with password protection After the entries have been saved the number shown under open and done will be updated As soon as all students of a checklist have been ticked off the color marking will change from grey respectively red to Done checklists gr n Apart from that the checklist will be moved to the end of the overview automatically Checklist Send eMails If email addresses have been assigned with the student contacts emails can be generated directly from the checklists overview see amp Add a new student page 25 gt eMail to all students of a checklist gt eMail to all not yet ticked off open students of a checklist gt eMail to all ticked off done students of a checklist Selected element Checking With a LONG tap on a checklist the checklist context menu will open with the following functions eMail All eMail Pending gt eMail All eMail Done gt eMail Pending Edit eMail Done Delete With the according choice all
72. Import file AC_IMP_Students ods The CSV file can be loaded for testing purposes The Excel ODF files are for further processing Apenschi Software Page 119 XII Import Export Import with Microsoft Excel If the CSV file shall be created via Microsoft Excel the following procedure is recommended for a trouble free import In an empty Microsoft Excel table the first line must contain the column headings The following column headings with exactly these names can be used Class Lastname Firstname Picture Marker Remark Note Gender Birthday Organisation ID Sortindex Languages Contact1Prefix ContactiLastname ContactlFirstname ContactleMail Contact1TelNo2 Contact1TelNo3 ContactiStreet Contact1HouseNo Contact1 City Contact2Prefix Contact2Lastname Contact2Firstname Contact2eMail Contact2TelNo2 Contact2TelNo3 Contact2Street Contact2HouseNo Contact2City Contact3Prefix Contact3Lastname Contact3Firstname Contact3eMail Contact3TelNo2 Contact3TelNo3 Contact3Street Contact3HouseNo Contact3City Contact1TelNo Contact1PostalCode Contact2TelNo Contact2PostalCode Contact3TelNo Contact3PostalCode The columns class last name and first name have to exist all other columns can be created arbitrarily Their order is not relevant In the following lines the student data of ALL classes are entered one below the other There must be no empty line between them
73. LTIPLE ENTRIES AT ONCE DELETE MULTIPLE REMINDERS AT ONCE DELETE MULTIPLE SERIAL INPUTS AT ONCE DELETE MULTIPLE CHECKLISTS AT ONCE RESTORE INDIVIDUAL GRADES EDIT A FINAL GRADE DELETE A FINAL GRADE SEATING PLAN TAPUCATE EXTENSION APP EP1 GENERAL INFORMATION DATA ARCHIVE GENERAL INFORMATION ARCHIVING PREVIOUS SCHOOL YEARS PREPARATION OF A NEW SCHOOL YEAR OTHER LEGAL TERMS OF USE Apenschi Software 147 147 148 150 151 152 152 152 152 153 153 154 154 155 155 156 157 158 158 II Introduction Il Introduction This manual is based on descriptions and screenshots of the version TAPUCATE Teacher App formerly AndoClass Teacher App All TAPUCATE versions gt TAPUCATE Lehrer App German version gt TAPUCATE Teacher for 2 x gt TAPUCATE Teacher App previously TAPUCATE Tablet do have the same contents and the same functions they only differ in their design due to the Android versions and the provided space on the screen of the smartphone tablet For that reason this manual is good for all TAPUCATE versions The tablet version works with the following new Android versions gt Smartphones Android 4 0 or higher gt Tablets Android 3 2 or higher When using older operating systems only the mark administration can be loaded The tablet version supports the new functions of Android just like the ActionBar and the hardware accel
74. MAL tap a reminder can be opened and edited 05 06 13 05 20 13 Model Martin S f Missing homework With a LONG tap on a reminder it can be deleted easily via 04 05 13 05 24 13 e D data Daniel the function gt Delete reminder Bee 03 26 13 06 07 13 Englis Test Tina 3rd test Missing material 03 26 13 06 12 13 Eng Probe Peter 3rd test Absence 04 02 13 06 12 13 Sport Lustig Lisa gt Lower part student reminders All student reminders are listed sorted by maturity date Absence here 21 23 x5 The first date shows the creation date of the reminder the second date in bold shows the maturity date With a NORMAL tap a reminder will open and can then be edited With a LONG tap on a reminder it can be deleted via the function gt Delete reminder After that it will be asked whether the status of the related entry shall be changed to excused done or not Apenschi Software Page 93 IX Privacy Protection IX Privacy Protection A General information Student data are highly sensitive information that need a special protection Although smartphones and tablets can be considered as quite safe in comparison with PCs the data on them have to be well protected only because of the loss risk The password protection of the app only does by far not meet that requirement If a malware succeeds in infiltrating the device it will most probably have extended permissions That means
75. NUMBER LIMITED BY ANDROID USUALLY MAX 4 REBOOT What to show in the class listin the main page DEPESSARYI Student Overview Help Whatto show in the student overview Grading Backup Restore y Input and Output of grades Rounding Behaviour Security Password and Backup settings Data export Import Export Settings for import and export of CSV and PDF Add new class Add new student New serial input Serial inputs Seatingplans Settings a Birthdays The selection of the function buttons can be changed with the button Settings gt General gt Help Standard gt New serial input gt Backup Restore gt Serial inputs gt Date export gt Seatingplans Add new class Standard gt Settings Standard Add new student Standard gt Birthdays gt Archive After restarting TAPUCATE the chosen buttons will be available in the ActionBar Apenschi Software Ill TAPUCATE Overviews b Settings for the class list Via Settings gt Class Course Lists further settings of the classes overview can be made TAPUCATE General Action Bar Birthdays Keyboard Date format Show sub categories f sf ass lists Student Overview Show sub categories for each main category in the class list What to show in the student overview Show grade count Grading Show grade count for each average grade in the class lists Input and Output of grades Rounding Behaviour Show category names Security S
76. Note Gender Birthday Organisation ID Sortindex Languages Contact1Prefix ContactiLastname ContactiFirstname ContactleMail Contact1TelNo Contact1TelNo2 Contact1TelNo3 ContactiStreet Contact1HouseNo Contact1PostalCode Contact1 City Contact2Prefix Contact2Lastname Contact2Firstname Contact2eMail Contact2TelNo Contact2TelNo2 Contact2TelNo3 Contact2Street Contact2HouseNo Contact2PostalCode Contact2City Contact3Prefix Contact3Lastname Contact3Firstname Contact3eMail Contact3TelNo Contact3TelNo2 Contact3TelNo3 Contact3Street Contact3HouseNo Contact3PostalCode Contact3City The columns Class Lastname and Firstname have to exist all other columns can be created arbitrarily Their order is not relevant In the following lines the student data of ALL classes are entered one below the other There must be no empty line between them If one student is assigned with more classes courses there have to be 2 spaces between the classes courses Apenschi Software Page 122 XII Import Export See following example A 5 L U E r W hs 3 Sa I Class Lastname Firstname Picture Remark Note Gender Birthday Organisation ID 8b Demo Daniel Demo Daniel jpg Test Going to change school m 2000 02 02 XY Ltd YX1 8b LG2 Muster Max Muster Max jpg Test2 Marathon m 2000 03 03 XY Ltd YX2 8b LG2 LG3 Test Tina Test Tina jpg Test3 Marathon f 2000 04 04 XY Ltd YX32 8b LG3 Beispiel Bettina Beispiel Bettina jpg Te
77. OGI 0229713 Im Du Missing matenal All nn pamen Final an al D 03 25 13 Fri 04 05 13 O52012 LIUN OPED ard teat Missing homework er Pam 103 04 05 19 Mon 06 24 93 Languages English Germar The pupil s overview of a certain pupil can be opened with a swipe pupil s tile A swipe movement to the right will open the pupil s master data DO00 OG0 0 000 9a 10c 10f 11b 12a L890 2FL345 GF456 1 FL456 GF678 Sort Index 04 05 13 Tue 06 18 13 DVD XY for Demo 03 26 13 Fri 04 05 13 Engl Demodata Daniel 16 Going to change school 12 06 English Howo Pres Ciess Pani Tests Final 34 35 29 36 33 3 32 Probe Peter 12 2 3rd test Absence 03 26 13 Fri 04 05 13 Eng Demodata Daniel 3rd test Missing homework 05 09 13 Thu 05 23 13 Sp 11 7 5 1 isto Athie Baseb Swimm Final Sport a5 33 32 40 353 0 t 3 0 Example Eva 16 English Wis Pres Ciess Pan dl eu Example Eva 3 0 3 1 32 33 3 20 1 B 10 r 5 r Missing material Sor iTS 05 25 13 AREREIHETBENZE 0 Lustig Lisa 0 3 4 3 2 call parents Lustig Lisa 16 10c 05 25 13 sun 05 26 13 Sport Test Demodata Daniel English Entries Missing homework 05 25 13 Sun 05 26 13 Sport Sport Plan od A Hank Hans Entries Missing material 05 24 13 T
78. Settings gt Security a password at least 4 characters long has to be entered under the item gt Automatic Backup gt Password NOTE Please memorize this password exactly it will be requested again when the data are being restored There is NO chance of restoring the data without correct password even we cannot do that TAPUCATE General Action Bar Birthdays Keyboard Date format ACCESS PASSWORD Class Course Lists What to show in the class list in the main page Use password Student Overview Ask for password each time app is activated What to show in the student overview Access Password Grading Password which has to be entered on each activation PLEASE CHECK CAREFULLY Input and Output of grades Rounding Behaviour Tolerance Time a The time span for which you can leave TAPUCATE without being asked again for the password Import Export BACKUP Settings for import and export of CSV and PDF Backup Path Path to folder for Backup Files Backups will be saved to this folder IMPORTANT The entered path is relative to the external memory e g the SD Card Backup eMail Backups will additionally be send to this address has to be confirmed by user each time AUTOMATIC BACKUP Use automatic Backup Use automatic backups additonally to manual Backups Backups will be created automatically in the defined time intervals Password at least 4 characters Password needed for automa
79. Settings H gt Security gt Enter own email address under gt Data backup gt Backup email address gt Activate the automatic backup gt Automatic backup gt Use auto backup Enter password for the auto backup file via gt Automatic backup gt Password at least 4 characters gt Define interval via gt Auto backup gt Interval either after each exit or daily gt Activate email transmission via gt Automatic backup gt send auto backup via email IMPORTANT Without correct password NO data backup can be restored Make sure you input your password using the correct lowercase and uppercase letters and that no spaces have been entered inadvertently or added by the device Procedure D Please use the auto backup function in order to receive a daily backup via email Check frequently whether the backups arrive and have a plausible size the size of the files shall increase over the time 2 Please create a manual backup at least once a week and copy itto the PC Apenschi Software X Data Backup G As an additional safety feature you should run the database export once a week too and copy it to the PC gt Menu gt Backup gt DataBASE export This file must NOT be transmitted VIA THE INTERNET as its content is NOT ENCRYPTED 4 Use the PDF and CSV exports gt Menu gt Data export regularly for printing your data e g the PDF screenshot of the student overview In t
80. TE SUBCATEGORY Apenschi Software 34 34 35 36 36 37 38 38 38 41 41 42 42 43 44 46 48 48 48 48 49 49 50 50 51 51 51 52 52 54 54 54 55 55 55 56 56 57 57 57 58 59 59 60 60 60 Table of Contents WEIGHTING GROUPING ROUNDING DECIMAL PLACES GENERAL INFORMATION WEIGHTS FOR INDIVIDUAL GRADES WEIGHTS FOR GRADING CATEGORIES GROUPING ROUNDING DECIMAL PLACES ENTRIES STUDENT ENTRIES E G ABSENCE STUDENT ENTRIES GENERAL INFORMATION DISPLAYING STUDENT ENTRIES IN THE CLASS LIST STUDENT ENTRIES IN THE STUDENT OVERVIEW CREATE A SINGLE STUDENT ENTRY ADD STUDENT ENTRIES FOR A WHOLE CLASS SETTING A STUDENT ENTRY TO EXCUSED DONE a Student overview b Delete entry reminder c Serial input d Class overview ENTER GRADES FOR STUDENT ENTRIES SEND EMAILS TO ENTRIES a Open due entries class list b Single entry details student overview c All entries with a PDF Screenshot student overview DELETE STUDENT ENTRIES PRINT STUDENT ENTRIES CREATE A PDF SCREENSHOT EXPORT STUDENT ENTRIES ADD A NEW ENTRY TYPE EDIT AN ENTRY TYPE DELETE AN ENTRY TYPE CLASS ENTRIES CLASS ENTRIES GENERAL INFORMATION CREATE A NEW CLASS ENTRY EDIT A CLASS ENTRY DELETE A CLASS ENTY CREATE A COPY OF A CLASS ENTRY PRINT CLASS ENTRIES CREATE A NEW CLASS ENTRY TYPE EDIT A CLASS ENTRY TYPE DELETE A CLASS ENTRY TYPE Apenschi Software 61 61 63 64 65 66 66 67 67 67 67 68 69 71 73 73 73
81. TE without being asked again for the password Import Export BACKUP Settings for import and export of CSV and PDF Backup Path Path to folder for Backup Files Backups will be saved to this folder IMPORTANT The entered path ts relative to the external memory e g the SD Card Backup eMail Backups will additionally be send to this time has to be confirmed by user each AUTOMATIC BACKUP Use automatic Backup Use automatic backups additionally to manual Backups Backups will be created automatically in the defined time intervals Password at least 4 characters Password needed for automatic Backups A password with atleast 4 characters is necessary for automatic backups Please check carefully and write it down a oe When the backup has been successfully completed manually or automatically one will be asked whether it shall be transmitted via email This must then be confirmed or cancelled If the backup is sent to the own private email address all data are automatically archived by date additionally on another server device lf anything happens to the smartphone tablet then different backups will be available at any time NOTE Please check from time to time whether the backup files arrive and have a plausible size Of course these backup files are protected as well and can only be opened by TAPUCATE and with the correct password ATTENTION Please keep in mind that the transmission of a possib
82. VI Grading 3 74 A 3 15 x 0 4 4 13 x 0 6 a S 4 13 m m a gt Weight 40 Weight 60 B 2 So if there are e g to main categories activated and there have no weights been entered the average grades of both categories will be considered with 50 each for the calculation of the final grade as the standard weight is 1 If there are three main categories without weight each one would be considered with 33 33 Grouping In a grouping different grades are summarized for the calculation of an average value Bei einer Gruppierung werden Noten f r die Errechnung eines Durchschnittwertes zusammengefasst With this average value not with the single grades the final grade will then be calculated If the grouping is activated an average grade will be determined for each grading category and the final grade will be calculated from the simple average of the average grades 3 64 AA 3 15 4 13 2 r a 3 15 4 13 EN 230 E lf the grouping is deactivated average grades will still be calculated but only for informative purposes Apenschi Software Page 65 VI Grading Without grouping each grade of a category will be considered separately instead of the averages of the main categories Accordingly the grades of a subcategory would be considered as if they were entered in the main category that means Instead of the subcategories the grades will be considered
83. With the export of the student grade overviews the CSV file AC_EXP_Grade_Overview csv will be created It contains the following data Class Course Subject Name Final grade each category Single grades of each category A B le Bb F MN Au i x 4 f Student Grade Overviews Class Course 10a i Subject Name C Final T Final 1 HoWo HoWo 02 26 HoWo 01 31 HoWo 02 06 HoWo 02 13 Ref Ref 04 20 Ref 03 2 i English Demodata Daniel 3 29 4 00 3 45 A A B B 3 50 A B E Example Emil 3 14 4 00 C Cc B B t Example Eva 3 35 2 50 3 00 B n a A 3 00 B A Hank Hans 3 07 3 50 B B A B B 0 Lustig Lisa 1 91 2 60 2 09 Cc B Cc D 2 00 B B 1 4 2 Subject Name C Final 1stq Athle Athle 02 04 Athle 02 18 Athle 03 20 Baseb Baseb 02 05 Baseb 02 05 Baseb 03 3 Sport Demodata Daniel 3 55 3 55 3 40 A B B 3 25 B B A 4 Example Emil 3 00 3 00 4 00 A Cc B 3 00 A B B 5 Hank Hans 223 223 ann A ann n a If desired it can be defined that grades are output with their decimal values instead of the name 1 1 1 This can be done via gt Settings Import Export gt Output grades decimal Apenschi Software Page 134 XII Import Export g Export Overview Student Entries With the export of the student entry overview the CSV file AC_EXP_Student_Entries_Overview csv will be created It contains the following data Class Course Name Subject Entry type Total Entries with Value Excused Entries with Value Unexcused
84. Z X i Show All omoa EYE EEE Daniel 16 Grade A given test quickly Eva 16 Grade B wig va vat Lisa 16 Grade n a Oi m Micha 16 N i Grade B JES vt a7 Zita 15 nf 15 Grade C LS 9 m Tim 17 23 03 x i Apenschi Software Page 46 VI Grading In this case it is reasonable to fill in the following fields gt A description e g lesson record gt For the grading a subject a category subcategory optional a grading and a note gt f needed for the entries a value e g 45 minutes of a lesson for the absences and the number of maturity days for the reminders The grades will then be recorded as described in Grading with the serial input see D page 44 The entry dialogue will open with one tap directly on an entry field Here it is possible to enter a description here is ill and a value here 45 minutes for each entry and with one tap eGo it can be defined if the entry shall be recorded as re Unexcused gt Unexcused Unexcused Reminder gt Unexcused including a Excused Done reminder or as x gt _ Excused Done If there is NO information entered for description and or weighting in the entry dialogue this will be adopted from the general settings of this serial input Entries can also be generated with different taps on the grey entry fields Z X
85. a Select a grading system for a class Therefore the class base data have to be opened via the class l WPA edit class context menu LONG tap on a class tile gt edit One tap on the field gt Grading system will open al defined Name 10a grading schemes and one can be selected for this class School year 2011 Room 1 FL 234 NOTE The Menu item gt Grading system is only dedicated for Grading system A to F the adjustment of individual grading schemes NOT for the amp orinden 16 i assignment of a scheme to a class Color 1 Classteacher Lastname Demo b Use decimal grading for a class The decimal grading cannot be defined in the class window via the setting grading category but via the gt Menu gt Grading categories That is for the reason that it is possible to grade one class with a grading system AND the decimal grading each grading category differently Apenschi Software Page 55 VI Grading Edit grade category Usage per subject Name Homework The decimal grading has to be a a Shortname HoWo Waht Dr Grp adjusted individually for each Weight 20 0 HER grade category each subject and Sortindex 0 y EEE BES FF ir Color TEE each class olor wege Standard Color Woht Decio y Ep gt MENU gt Categories of grades TEESE gt ETN Woht Dec Inp Grp V Here the decimal grading must be activated in all relevant grade categories Y at Dec Inp
86. a period finalization If only a start end date and a grade description are entered and Generate final grade in the student overview is activated but NONE of the other selectable options concerning the grades ONLY one final grade will be created As usual all grades will be considered for the calculation of the final grade then This might be helpful if for instance only one final grade shall be generated for information purposes Via the function gt Hide grades it is defined that all grades that have been considered for the calculation of the final grade are hidden in the student overview as well Thereby the grades considered for the period finalization are completely invisible These hidden grades can be restored see D Restore individual grades page 152 If the old grades are still needed for information purposes the function gt Remove grades from calculation can be chosen Using this function all grades that have been considered for the calculation of the average grade and the final grade will remain visible but will NO LONGER be considered for the calculation of the current average grade and final grade of the current school year Whether a grade has been considered in a period finalization or not becomes visible in the student overview Apenschi Software XIII Further Functions PP vemodata Daniel 4 Demodata Daniel Absence All O school 12 06 2m RES BET Missing
87. act3PostalCode Contact3City The columns Class Lastname and Firstname have to exist all other columns can be created arbitrarily Their order is not relevant In the following lines the student data of ALL classes are entered one below the other There must be no empty line between them Apenschi Software Page 124 XII Import Export If one student is assigned with more classes courses there have to be 2 spaces between the classes courses See following example A D L U E r Ww m J Class Lastname Firstname Picture Remark Note Gender Birthday Organisation ID 8b Demo Daniel Demo Daniel jpg Test Goingto change school m 2000 02 02 XY Ltd Yx1 8b LG2 Muster Max Muster Max jpg Test2 Marathon m 2000 03 03 XY Ltd YX2 8b LG2 LG3 Test Tina Test Tina jpg Test3 Marathon f 2000 04 04 XY Ltd YxX32 8b LG3 Beispiel Bettina Beispiel Bettina jpg Test Support in sports f 2000 05 05 XY Ltd Yxi 10a Demo Daniela Demo Daniela jpg Test4 XY f 2000 06 06 XY Ltd Yx2 10a LGSpCitys Muster Maximilian Muster Maximilian jog TestS XY m 2000 07 07 XY Ltd YX3 4 Please do strictly observe that the birthday has the complete format JJJJ MM DD e g 2001 01 01 NOT 01 01 01 In OpenOffice respectively LibreOffice normally the simple date 01 01 01 is adjusted For that reason a reformatting of the whole column birthday is required gt Mark Birthday column gt Click right mouse button gt Format Cells Category D
88. ade can be deleted completely as well Student overview With a LONG tap on a grade the grade context menu will open with the following functions gt Edit gt Delete gt open Related Serial if the grade was Edit entered via the serial Delete input Related Serial Inpe Via the function gt Delete the grade will be deleted Apenschi Software Page 41 VI Grading B The Serial Input General information If a whole class shall be graded quickly and simply the input via the function gt Serial Input is recommended Grades and entries can be entered in list form here All entered serial inputs will be saved in the overview Serial Input and there they can be opened again and be edited if necessary If too many serial inputs have been entered during a school year and the loading time of these elements is too long this may happen with less powerful devices the number of the serial inputs that shall be loaded can be reduced in the settings see D Settings for the classes overview page 13 B i f There are two quick and simple ways of creating a gl a Seriais new serial input Olos 10113 Homewor yy e English PN 05 06 13 4th te 1 Class overview list view Serial Input gt English 4 25 1 CI k Button laden 3 Classwor Lesson Baseball 04 23 13 Sport 2 Class overview ActionBar gt Button New 04 22 13 Homework English S
89. ading systems will open I7 Grade Value 8 Grade Value If for instance the grading system 1 to 6 shall be extended with the grades or TI cnd Tlie a0 just open the grading system 1 to 6 and add the scheme with the symbols and their grade values From now on the grades be available in the grading dialogue in addition to the grades 1 to 6 Apenschi Software Page 56 Value al or will VI Grading b Create a custom grading system Class overview Via the gt Menu gt Grading system an overview with all existing grading schemes will open The user defined grading system is dedicated to define an own grading scheme with own grading symbols or grades with individual values in each case It is possible to define up to 60 grades with related values After saving and restarting the device the own grading system will be available Finally it has to be defined as the active grading system in the class base data Grading system user defined see Functions of the class page 20 E Grading categories General information A grading can be made in different grade categories main and or subcategories It is possible to define up to 64 main categories each with an arbitrary number of subcategories for an individual grading The overview of all grading categories can be opened from the cla
90. ails Students DBId Class Lastname Firstname Remark Note Gender Birthday Organisation Sortindex Id Picture ContactiLastname Contact1Firstname ContactleMail Contact1TelNo Contact1Street Contact1HouseNo Contact1PostalCode Contact1City Contact1Prefix Contact1Phone2 Contact1Phone3 Contact2Lastname Contact2Firstname Contact2eMail Contact2TelNo Contact2Street Contact2HouseNo Contact2PostalCode Contact2City Contact2Prefix Contact2Phoned2 Contact2Phone3 Contact3Lastname Contact3Firstname Contact3eMail Contact3TelNo Contact3Street Contact3HouseNo Contact3PostalCode Contact3City Contact3Prefix Contact3Phoned2 Contact3Phone3 Ale en a oe ee y A i A 1 DBid Class Lastname Firstname Remark Note Gender Birthday Organisation Sortindex Id Picture Contactilastname Contact1Firsi 2 3 10a Demodata Daniel Going to change school 12 06 m 1997 05 20 10 XY123456 1366309917051 png Demodata Mother 3 4 10a Example Eva f 1996 09 22 20 1366309935234 png Example Mother 45 10a Test Tina f 1996 05 25 130 1366310010447 png Test Father 5 2 10a Test Tim m 1996 04 25 80 1366309974860 png Test Mother 6 26 10a Model Micha m 1996 10 06 40 1366309954238 png Model Mother 7 27 10a 10c Lustig Lisa m 1997 04 21 30 1366309942572 png Lustig Mother 8 64 10a Muster Maximilian m 1996 07 07 160 1366310038942 png Muster Father 3 74 10a Model Martin XY m 1999 09 01 150 1366310018894 png Model Mother l0 101 10a Model Marlen m 1999 09 02 170 13
91. al inputs including date subject and the name of the series Furthermore the color of the chosen grading category is displayed Demodata Daniel 16 05 25 13 5th test Going to change school 12 06 English English ete fies Shes Pan an ne 05 10 13 Homework sun rnant az 1 05 06 13 4th test art sta Athle Baseb Swimm Final Abse English 1 04 25 13 3 English Classwork 0 6 4 3 gt Short tap Opens this serial input Example Eva 16 Lesson Basebal Engish ECE CT CZ Ese Bi ae Tm Sport Istq Athle Baseb Swimm Final Abse Lesson Athletic 3 0 2 72 0 a gt Long Tap fof s a4 s 2 3rd test u Open Dialog Lustig Lisa 16 10c 1 Open copy 2 Copy for classes 3 Edit pe Delete Je 1 u Zw ae 2 2 1 2 0 EEEN Aa Ta 2 Pista Athle Baseb Swimm Final Abse 0 Classwork 0 1 3 1 1 03 07 13 Lesson Swimmin oo eS Eu Sport eee 03 05 13 2nd test English Baseb 11 02 x Via a LONG tap on the name of the series the serial input context menu will open with the following functions gt Open copy of the chosen serial input Open copy see also D Creating a copy of a serial input page 48 Copy for classes Edit gt Copying a chosen serial input into different classes Delete v Editing a serial input
92. all to the contact person can be made directly via the function gt Call Apenschi Software Page 34 V The Student b Mail a student contact PRIVACY PROTECTION For reasons of data privacy TAPUCATE does not send emails itself For that reason TAPUCATE needs external email apps for sending emails and each mail has to be confirmed by the user Naturally the generated email data are unencrypted For sending them it is essential to use an email encrypting system OpenPGP or S MIME Email apps that are applicable are also available for Android e g K9 email in conjunction with APG Apart from that for sending personal data it needs the consent of those affected So TAPUCATE will send the email data in a standardized format to the responsible user defined app Unfortunately not all email apps do interpret the received data correctly It is very unfortunate that just an Android standard email app is among them Up to now we haven t solved that problem That means If your email app is not compatible you will probably have to use a different one for TAPUCATE Two apps that will work depending on the version are Google Mail and K9 eMail Especially K9 eMail is recommendable as it is a good free open source software that supports the email encryption In the event of email problems please install the app K9 eMail or the app Google Mail and always choose that one for sending emails from TAPUCATE An email can be
93. an use the following placeholders in the eMail subject and 19 56 x At first an entry name has to be entered and ideally a short description as well Different parts of the program e g the serial input will revert to the short description If all entries shall be displayed in a certain order a sort index can be defined here It is also possible to select a color for this entry Apenschi Software Page 80 VH Entries If Show in classlist is activated in the checkbox it is reasonable to enter a value a number in Show in CL as well Following options can be chosen gt Never gt After 1 unexcused Entries gt gt After 6 unexcused Entries Under the item frequency it can be determined how often an entry shall be repeated gt Only Once per lesson or gt Repeatedly per lesson The entries with the setting once per lesson e g absences will be displayed in the seating plan extension app EP1 directly in the function selection in the heading line The entries with the setting repeatedly per lesson e g disturbs lessons will be displayed in the seating plan extension app EP1 in the entry selection menu The selected icon is currently mainly used for different functions and views of the seating plan extension app EP1 With the functions in the checkbox all entries can be differentiated individually gt Is an excuse needed gt Has a value to be ent
94. aration of a new school year First all data shall be backed up and archived carefully Please follow the procedure as described in the previous chapter Archiving previous school years If all files of the current backup those of the DataBASE export and the CSV files of the exports have been additionally saved to the PC and the faultless function of the archive file has been tested the current data may be deleted This can be carried out via the function gt Finalize period For further information about that see Finalize period page 147 If all data have been deleted it is recommended to gt rename the class see D Edit a class page 22 gt move students to other classes if necessary see Move student to another class page 31 gt have students who have left a school class hidden or deleted see D Delete hide a student Seite 32 New classes incl all new students can be imported afterwards see amp Import student data page 119 ATTENTION If new classes new students are being attached to an existing CSV import file the class names of the already existing students have to be identical with the current class names in TAPUCATE TAPUCATE will compare classes and students to each other and will only import the new data records Apenschi Software XIV Other XIV Other A Legal Terms of use Provider gt Apenschi Software gt Andreas Schilling gt
95. ark a further piece of information on the checklist can be entered Apenschi Software XIII Further Functions The Target date indicates when the checklist should be done respectively when it is due Furthermore here it is defined which students are assigned to this checklist As standard all students are selected but can be removed with a normal tap on a student sV Moreover it is possible to save and or to print this checklist as a PDF file NOTE REGARDING THE PDF FUNCTIONS The PDF functions are in their introductory phase and may be used for free till the end of the introductory phase In order to be able to use the PDF functions after their introductory phase it will be obligatory to buy a PDF extension module separately With a tap on the button Menu the context menu will open Via the function gt PDF Screenshot a PDF file with the data of this checklist will be created The file checklist_ Name Datum pdf will be saved to the directory gt TAPUCATE Export Depending on the present printer it can be either printed directly or after copying it to the PC NOTE With some smartphones tablets the saving of the PDF file on the SD card will be blocked as soon as the smartphone tablet is connected with the computer via USB For that reason Please create the PDF Screenshots first and connect with the computer and copy the data afterwards PRIVACY PROTECTION As standard the created PDF files are
96. ase it will be obligatory to buy a PDF extension module separately A serial input can be printed quickly and easily via the gt PDF Screenshot With one tap on the button Menu the context menu will open A PDF file in the student overview will be created via the function gt PDF Fast Grading Set grade for all Demodata Nie Vf Ronee Screenshot amp Daniel 16 PDF Screenshot given test The file serial_input_ date pdf will be saved in rer the folder gt TAPUCATE Export Depending on the A Eva 16 iade A printer it can be printed directly or after copying it to the computer By ists vr mitt Grade n a NoTE With some smartphones tablets the saving of the PDF file on the SD card will be blocked as soon as the smartphone tablet is connected with the computer via USB For that reason Please create the PDF Screenshots first and connect with the computer and copy the data afterwards Apenschi Software Page 49 VI Grading PDF FILE SERIAL_INPUT_21122012 PDF Serial Input Qoni emt QQ za on quecky om Bi aa Quro m Serial Input proce ada roie 8 Name cn mao mu S Ten 17 ao mu Description 3rd test 2 Fa za ano nm gA zu za m Subject English sta O rack A Category Tests ei 1 Ei za ono CRG Di zm a ao Date 03 26 13 IB a oe x m cm cm Weight pare proce A Note Romeo amp Juliet N a mS o pje a mS oo Value 45 0 Number of days 10 to maturity
97. ate gt Format JJJJ MM DD 1999 12 31 gt OK If all data have been entered the file has to be saved as Text CSV via Save as Now already the file should be named as AC_IMP_Students csv After the confirmation of a format request the following dialogue will open IMPORTANT The character set must be adjusted to Western Europe or Unicode UT F8 the field delimiter must be retscptionen respectively according to the TAPUCATE settings and the aoe field separator must be empty as standard it is u Te z Textexport Texttrenner v V Zellinhalt wie angezeigt The empty field separator cannot be selected but it is really Pi Toa arachan chrome acne necessary to click on the field and to remove it with the keypad It should now be possible to import the thus created file to TAPUCATE without any difficulty Feste Spaltenbreite ONE HINT If the file is saved in the standard format first it can be easily edited and or supplemented later on It is only now that you please connect the smartphone with the PC via USB first and store the import file to the following already existing directory TAPUCATE Import Apenschi Software XII Import Export If student pictures shall be imported as well the picture files have to be copied to the following already existing directory TAPUCATE Imagelmport For further information about importing student pic
98. ax 16 can be displayed in all views see Display age and birthday of a student page 36 Via the function Classes Courses all classes courses in which the student is taught can be selected Once a Base class has been chosen it will be displayed in the class overview of the ancillary classes courses e g 10a see D following page A user defined sorting order for all students e g according to the seating order can be set with the Sortindex by using a numerical sequence With this sort index the students then can be sorted in the class overview via the button gt Sorting The defined order will also be applied to the serial input A longer remark about the student can be added in the Remark field This entry will only be visible there unlike the Note function Entries added here will be displayed in the class overview and in the student overview just below the student s name Via the function Visibility one can define whether a certain pupil is Always visible which means in ALL lists and views or In class list only or In class list and student overview Last mentioned functions might become useful if a student is going to leave class school and therefore should not be displayed in all views and lists anymore serial inputs but without deleting the student s data entirely The Photo ID will be added automatically by TAPUCATE as soon as a student s photo has been
99. backup file at an external place see Data Backup page 96 and Data Export page 130 Finally data concerning the class teacher can be added Apenschi Software Page 21 IV The Class Create or delete subjects If the desired subject is not available in the subject list an own subject can be added With one tap on the button gt New subject a dialogue will open in which any new subject can be added After saving the new subject will be added to the subject list and can be activated with one tap on the button gt Add Remove If the own subject doesn t contain any grades and if it isn t related to a certain class it will be automatically deleted by TAPUCATE Edit a class OjO BIG 00 0 80 000 5a 5b 8b 9a Sc 10a 10f 11b 12a 1 FL 456 I 3 FL 234 2 FL 123 1 FL890 1 FL456 1 FL23 E 456 1 FL 456 GF 678 QO 04 05 13 Tue DVD XY for Demo 03 26 13 Frio Probe Peter 3rd test Absence 03 26 13 Frio Demodata Daniel 3rd test Missing 05 09 13 Thu Example Eva Missing material 05 25 13 Sun Lustig Lisa call parents 05 25 13 Sun Demodata Daniel Reminder Demodata Daniel 16 Going to change school 12 06 English Seating Plans a Frese ma H maT 1 New Reminder 0 Random student English Howo Pres Class Parti Tests a Sport HEA o 0 Lustig Lisa 16 10c
100. be defined for each class and each subject in each main category and in each subcategory EF Categories of grades SA Homework Raferat Classwork Edit grade category Participation Tests Name Homework Usage per subject Sh HoW a5 t Ist quarter ortname HoWo Woht pacing j Athletics Weight 20 0 Sortindex 0 A I Baseball Wght Dec inp V Grp V n s Color Ze 7 Bez Standard Color 2nd quarter Wght Dec inp V Grp V N Athletics Use category 7 V j Baseball Wght 30 Dec Inp Grp V Swimming v EEE Woght Dec Inp Grp V V lesa 8b Dec Inp NOT USED YET NOT USED YET NOT USED YET BES U 7 JE ll 11 48 x Apenschi Software Page 61 VI Grading PP oemodata Daniel Demodata Daniel Going to change school 12 06 All set weightings will be displayed in the student overview for information Homework amp Woght 20 9 34 Class 3 1 RES 02 26 13 01 31 13 02 06 13 02 13 13 03 05 13 03 18 13 03 19 13 03 20 13 04 22 13 04 27 13 05 10 13 Homewo Presen Homewo Homewo Presen Pe FR N 05 20 13 03 20 13 05 15 13 Waht 50 0 Classwork CG Wght 20 2 9 Class 3 0 01 27 13 02 07 13 02 14 13 04 24 13 02 07 13 02 28 13 3 03 12 13 04 01 13 04 08 13 04 25 13 Classw Classw Gramma Classw Participation CG Woght 20 Irre 01 20 13 02 22 13 03 18 13 0404 13 05 07 13 05 13 13 05 19 13 Tests amp Wght 40 3 2 Class 2 7 As standard the f
101. be installed and set up once gt Install cloud and sync app e g Dropbox AND Dropsync on the smartphone tablet gt Register on the Dropbox website on the Internet gt Install the PC version of Dropbox on the PC gt Create a subdirectory e g TAPUCATE in the new Dropbox directory with the file manager gt Open the Dropsync app on the smartphone tablet and connect to the Dropbox account gt Then it has to be defined which directories shall be synchronized and at which intervals gt Function Synced Folders gt Local Dropbox_TAPUCATE gt Dropbox TAPUCATE gt Function Autosync Intervall With these settings always the latest auto backup file will be copied to the cloud The exact timing is determined by the synchronization interval defined in the app Dropsync gt function Autosync Interval Data exchange After the setup and the linkage of all data a reconciliation process of the data can then be started quickly and easily For example current data shall be transmitted from device 1 e g tablet to device 2 e g smartphone Therefore the followings steps are required Steps for device 1 e g tablet gt Quit TAPUCATE gt from the class overview via the back button and wait for the note Data backup successfully completed Depending on the interval gt function Autosync Interval defined in Dropsync the data will be saved to the cloud gt The
102. ce the column width This can be done with the function gt Lists Column width If even more space is needed the list view can be deactivated Then the entire width of the tablet will be available to display all grade categories and all due entries Apenschi Software Ill TAPUCATE Overviews The width of the list view can be adjusted as well Depending on how much space is needed for the grade categories the list view can be adjusted wider or narrower Apart from that it is possible to define how many elements reminders class entries checklists serial inputs are displayed in a list As standard all elements are displayed This may cause longer loading times especially with older devices For that reason it makes sense to reduce the number of elements If the touch fields for student s name and grading appear too small they can be enlarged via Functions gt Use big student names as well as via gt Button size B Student Overview The student overview of a certain pupil will open via a swipe movement to the left on a pupil s tile or via the student context menu long tap on the pupil s name gt overview Tap function of the student overview 1 on menu Demodata Daniel va Demodata Daniel Going to change school 12 06 Absence All 2 so 2 on the symbol ry 10 00 ee oft the entry header 05 25 13 Absence Absence English x Woght 20 0
103. corresponding students of a checklist will be notified per email PRIVACY PROTECTION Naturally the generated email data are unencrypted For sending them it is essential to use an email encrypting system OpenPGP or S MIME Email apps that are applicable are also available for Android e g K9 email in conjunction with APG Apart from that for sending personal data it needs the consent of those affected Apenschi Software XIII Further Functions B Finalize period General information There are two ways to create final grades 1 Calculate a final grade from single grades or 2 Calculate a new final grade from existing final grades e g generation of a final report mark from the grades of the first semester and the grades of the second semester Finalize period Start Date 01 02 12 End Date 06 30 12 Create new final grade visible in student overview Short Desc 1st 12 Hide Grades nowhere visible not calculated Ignore grades for calculation still visible in student overview Finally delete grades Delete Entries all entries of students AND classes will be FINALLY deleted Delete Reminders all reminders of students AND classes will be FINALLY deleted Delete Serial Inputs Final deletion Delete Checklists Final deletion Finalize period 10 55 x Via the function gt Finalize period following actions can be executed for a defined period start date a
104. cused entries the function gt send an email send an eMail x status to excused The number and the type of the entries will be transmitted without further details e g Student had 3 unexcused absences Enter grade status to graded Furthermore it is possible to pre define a standard text gt MENU gt Student entry types which can be adapted manually afterwards For further information for the setup of a standard email for the entries see amp Add new student entry type page 79 b Single entry details student overview From the student overview single entries with all details can be sent as info email With a LONG tap on an entry an Choosen entry sent via the function gt send an Edi t email al Delete entry Related Serial Input send an eMail Here too it is possible to pre define a standard text gt MENU gt Student entry types which can be adapted manually afterwards For further information for the setup of a standard email for the entries see amp Add new student entry type page 79 Apenschi Software Page 76 VH Entries c All entries with a PDF Screenshot student overview NOTE REGARDING THE PDF FUNCTIONS The PDF functions are in their introductory phase and may be used for free till the end of the introductory phase In order to be able to use the PDF functions after their introductory phase it will be obligatory to buy a PDF extension module sepa
105. d by TAPUCATE and with the correct password ATTENTION Please keep in mind that the transmission of a possibly quite large backup file may cause costs depending on the data tariff We recommend performing the data transmission via WLAN connection Please do not forget to copy the student pictures separately see amp Backup student pictures page 106 Send the automatic backup to the cloud and sync with a pc It is also possible to save the automatic backup to the cloud without student pictures see Backup student pictures page 106 This is not possible directly from TAPUCATE but with a cloud sync app We ve made good experiences with Dropbox Of course that works with other cloud services as well e g GoogleDrive Therefore the following adjustments have to be made via Settings wo Security gt Activation of the automatic backup gt Automatic Backup gt Use automatic Backup gt Enter password under gt Automatic Backup gt Password at least 4 characters gt Adjust interval under gt Automatic Backup Interval gt e g After each exit so that always the current status is synchronized gt Create new auto backup directory for the Dropbox synchronization under gt Automatic Backup Automatic Backup Path e g Dropbox_AutoBackup Apenschi Software X Data Backup After that please quit TAPUCATE so that an automatic backup will be made and the ne
106. d individually for each table column However it is easier to skip this dialogue with Next and to edit the imported data in the created table according to the own preferences then In the Text converting assistant step 3 of 3 Standard is pre selected as format For that reason Excel thinks that a number with a point can only be a date and changes it Instead of numbers different date formats will then occur in the table For that reason Please mark the two columns with the grades or even all columns and activate gt Text as Data format of the columns Dieses Dialogfeld erm glicht es Ihnen jede Spalte zu markieren und den Datentyp festzulegen Datenformat der Spalten Standard gs Die Option Standard beh lt Datums und Zahlenwerte bei und wandelt alle anderen Werte in Text um Weitere Datenvorschau SD LanDdJErbtandarda brtandardhtanderdg btengaera S LaAndardo ext kext E Spaar lasse Nachname Vorname Fach Kategorie Cie be ewichtung 1 Ni erner Englisch m ndlich pi E I la Hi erner Englisch Bchriftlich Pi l a j erner Englisch m ndlich AS at g 3 lia j erner port l Quartal Leichtatlerhik mita i lt Abbrechen lt Zur ck Apenschi Software Page 138 XII Import Export Now it must be defined where the table shall be imported Daten importieren As Neues Arbeitsblatt gemmasten and now all data have been imported and can be edited o
107. data Daniel Demodata Daniel EF Absence All Going to change school 12 06 5 3 180 00 Missing homework All Homework amp Wght 20 0 3 45 Class 3 09 ra Missing material All 02 26 13 01 31 13 02 06 13 02 13 13 03 05 13 03 18 13 03 19 13 03 20 13 04 22 13 04 27 13 05 10 13 Presen Homewo Homewo Presen pre A 3 50 E 03 26 13 04 05 13 English Each entry type has a title bar that displays the sum of all added entries gt 1 blue field gt Number of all added entries gt 2 blue field gt Sum of all values of all entered entries gt 1 red field gt Number of all open respectively unexcused entries gt 2 red field gt Sum of all values of all open respectively unexcused entries gt 1 green field gt Number of all excused entries gt 2 green field gt Sum of all values of all excused entries Which field are displayed here depends on what has been pre defined in the settings excused cleared or value input of an entry type gt Menu gt Student entry types see Add a new entry TYPE page 79 Apenschi Software Page 68 VH Entries One tap on the title bar will open a detailed view of all Zl entries sorted by subjects Absence All Here all entries are displayed with detailed Absence Sport information about all entries a H
108. data can be exported from the data base to an own data base export file AC_Database_Export_V19_ date _ time dbe via the function gt Export database As standard this file will be saved to the existing directory gt TAPUCATE Backup seiten Use password Ask for password each time app is activated Access Password Password which has to be entered on each activation PLEASE CHECK CAREFULLY If a directory has been entered in the gt Settings Tl Te gt Security gt Backup the dataBASE will be exported to ee E BACKUP this directory Backup Path Path to folder for Backup s will be saved to this folder IMPORTANT The entered path is relative to ry e g the SD Card Backup eMail Backups will additionally be send to this address has to be confirmed by user each time For safety reasons an email transmission for the dataBASE export is not provided AUTOMATIC BACKUP Use automatic Backup Use automatic backups additionally to manual Backups Backups will be created automatically in the defined time intervals Password at least 4 characters Password needed for automatic Backups A password with at least 4 characters is necessary for automatic backups Please check carefully and write it down Import database With every successful dataBASE export a backup file AC_Database_Export_V19_ date _ time dbe will be saved to the existing standard directory TAPUCATE Backup or to an own directory
109. dded gt Entry Title gt Subject gt with a single tap the set subject can still be edited here gt Date gt The creation date can be changed via a single tap as well gt End Date gt optional if this has been activated in the settings gt Value gt optional if this has been activated in the settings gt _ Entry Remark The contents of the checkbox and the optional entry possibilities e g end date have to be defined via gt MENU gt Entrytypes Classes see Add a new entry TYPE page 79 With the button the changes will be saved and with the button without saving the input will be cancelled Apenschi Software Page 70 VH Entries Add student entries for a whole class If entries e g absences or missing homework shall be added for a whole class it is reasonable to do that via the serial input Therefore just open a new serial input gt Class overview List view Serial input gt button For detailed information about the serial input and the serial input overviews see amp The Serial Input page 42 In order to add entries with the serial input a subject has to be defined first For a better overview it is recommended to enter a description but this isn t obligatory It is also reasonable to enter a value and in case reminders shall be created a due date as well Serial Input Show Entries only Name Descripti
110. ded this display can be deactivated via Functions gt Show Class Average or via gt Show Student average If the display of the grades appears too small it may be enlarged via gt Big grade fields About the entries As standard ALL defined entries are shown in the student overview no matter if there actually is an entry or not This may appear a bit confusing For that reason it is possible to switch on off the display of the heading of entries WITHOUT actual entries via the function gt Show empty entry types Furthermore it is possible to have ALL entries directly displayed expanded via the function gt Auto Expand entries Apenschi Software Ill TAPUCATE Overviews C Student base data The student base data of a certain pupil can be opened with a swipe movement to the right on a pupil s tile or via the student context menu long tap on the student s name gt Edit Tap function in the student base data WINDOW STUDENT BASE DATA Contact 1 Prefix Ms Lastname Demodata Firstname Mother eMail mother demodata com 1 Phone 234 567 Lastname Firstname Marker Demodata Daniel XY 2 Phone 3 Phone Street Ms 0123 456789 Demostreet Id XY123456 StreetNo 123 Postal Code a m Gender 4 City Birthday 05 24 97 a 0 Contact 2 Classes 10a Prefix Mr Base class 10a Lastname Demodata Firstname Father Remark eMail father demodata com Languages English G
111. doubly in the calculation of the oral average grade Baie E i N RE l Subject English This weighting with the value 2 is entered directly with the grade input Category Homework Subcategory Description Presentation Date 03 18 13 Weight 2 0 Note Romeo amp Juliet Status Active Apenschi Software Page 63 VI Grading With these settings the following calculation method will be used for the determination of the final grade 3 50 TC Oo ZO 4 19 f2 2 87 4 13 EE 2 EE Weight 2 Weights for grading categories The categories are always weighted against each other main category against main category subcategory against subcategory For that reason only the relation between the weights is of importance _ Edit grade catego g gory Name Classwork If for instance the categories Classwork Tests shall be weighted Shortname in the relation 40 to 60 this can be done with the following Weight 40 0 weights Sortindey 0 edit grade category oR indard Color Name Tests gt Classwork 40 Tests 60 or i gt Classwork 4 Tests 6 or Be Weight 60 0 gt Classwork 0 4 Tests 0 6 or r o i orundex Classwork 8 Tests 12 ios _ Color Use category The result will be always the same as the relation between the weights is always the same Apenschi Software Page 64
112. e PDF Screenshots first and connect with the computer and copy the data afterwards PDF FILE STUDENT OVERVIEW STUDENT_OVERVIEW_DDEMO_21122012 PDF Student Overview Absence All 3 E Demodata Daniel Absence Sport Go nes to chan ge 0 ME ER 2 90 00 Re 04 10 13 Absence n Sport 03 26 13 Absence 90 0 Sport Lesson Baseball ce ce ee a lt ote ee ate 03 07 13 Absence 90 0 Aa e ee es ee ie tee ee Le Sport Lesson Swimming 02 2513 01 31 13 080613 02 13 13 030513 03 1813 0319 13 0920913 0422113 04273 051013 broken finger Hamewo Prosen Homewo Homewo Presen SOEI 11 _ HERBST n Classwork waht20 0 29 OClass 2 0 Missing homework All A A B B LB 1 OTANI 02707713 0243 04 24 13 0207 13 0228 13 090613 0312 13 M3 040313 0418713 Missing homework English Cissw Classw Gramma Homework Woht 20 832 Class 31 Missing homework 028173 Classw 05 07 13 Participation Waht 20 836 Class 3 2 English 04 08 13 Missing homework ish B B B A OWI 02722713 OWI 040813 0807 13 05 13 13 0671913 Eng i 04 07 13 Missing homework Tests Wght40 832 Class 2 English B B 03 26 13 Missing homework 029813 03 05 13 03 26 13 05 06 13 English 3rd test latte 2ndie Xdte hte Performance chart 02 05 13 Missing homework English lat test Final i 04 08 Englis 0 amp 2 1s8 12 mes biter Daniel Ist quarter CH Woht amp 36 Bllass26 i ER gi ine OS ET E B A
113. e entry header on the symbol of the grades header on Performance chart App EP1 on grade of Finalize period on reminder Apenschi Software TAPUCATE Overviews Short single Tap gt Opens Context Menu o eMail with PDF o PDF Screenshot gt Opens closed the entries details gt Add new entry gt Opens the entry o for information or _o for editing gt Add new grades gt Opens PopUp Window with Shortinformation about the grade gt Opens the Performance chart Note Just shown with the extension app EP1 gt Opens the reminder o for information or _o for editing Long Tap oo O gt O O O o o o O Opens Entry Context Menu Edit entry Delete entry Send an entry eMail Opens Grade Context Menu Edit Delte Related Serial Input Opens Context Menu Edit Delete Opens Reminder Context Menu Edit reminder Delete reminder Page 16 i Ill TAPUCATE Overviews Swipe function of the student overview amp Demodata Daniel Demodata Daniel 3 Absence All Going to change school 12 06 5 4 fiso 00 Absence English t EJ Homework Woht20 034 Class 31 i am annn nary 05 25 13 Absence ENTA Be gata Ten Er 02 26 13 01 31 13 02 06 13 02 13 13 030513 03 18 13 03 19 13 03 20 13 04 22 13 04 27 13 05 10 13 st 2 Homewo Presen Homewo Ho
114. e following directory to the PC gt TAPUCATE Images It contains all picture files of TAPUCATE including the links to the student s name Note The directory gt TAPUCATE Imagelmport is used for the import only see amp Importing student pictures page 128 Apenschi Software X Data Backup E Restore Backup Backup database Restore database Restore database from automatic backup Export database Import database he students pictures need to be copied to the PC separately because they are not stored in the database The backup saves the complete content of the APUCATE database in the file SD CARD TAPUCATE Backup AC_Backup dat An existing backupfile will be overwritten It s important to save this backup file on your PC via USB or another external storage in case you lose your device or it gets damaged You can leave this file on your SD card because it is completely encrypted and can only be read by TAPUCATE ATTENTION If you restore the data from a backup the database on your device will be overwritten hat means all changes after the backup will get lost If the restore of the data was successful you have to restart TAPUCATE in order to load the restored database Please backup your database on a regular basis 11 08 x Each backup file will be saved separately with date and time gt AC_Backup_V19_ date _ time dat It is possible to select any backup file in any directory arbitraril
115. e indicate this character set UTF 8 at the first opening of the export files or in the settings of the spreadsheet programs in order to show the special signs in the right way 11 08 x The export function is provided for a further processing of the TAPUCATE data and the creation of printouts With the export CSV PDF files are created CSV files are text files that can be processed and saved with almost every spreadsheet program IMPORTANT This export function is NOT suitable to serve as a backup The CSV files cannot be re imported They are only for further processing and printing purposes As an additional safety feature data exports shall nevertheless be started and saved externally on a regular basis Different export functions are available with the following created export files gt Exports Standard File TAPUCATE Export Grades gt AC_EXP_Grade_Details csv Students gt AC_EXP_Students csv Reminder gt AC_EXP_Reminder csv Student Entries gt AC_EXP_Student_Entries csv o Class Entries gt AC_EXP_Class_Entries csv gt Overviews o Grades o AC_EXP_Grade_Overview csv o Student Entries o gt AC_EXP_Student_Entries_Overview csv o Class Entries o gt AC_EXP_Class_Entries_Overview csv gt PDF Documents o Class Entries o gt AC_EXP_Class_Entries_Overview pdf Apenschi Software Page 130 XII Import Export For the grade export it is possible to define that grades are output with th
116. e or not For further information about grouping see gt Grouping page 61 Move a main category Main categories can be assorted in an arbitrary order with the sort index The categories will be displayed in the class overview student overview in the chosen order too Delete a main category A main category cannot be deleted but only deactivated Bd est orae category Name Homework gt Window Categories of grades Open the main category with one tap Shortname HoWo Weight 20 0 gt deactivate Button gt Use category nk Color Standard Color Use category v Apenschi Software VI Grading Add subcategory In the context menu of a main category overview Categories of grade LONG tap on a main category you li find the function gt Add Subcategory Then the same dialogue Edit grading category with the same entry options will open just like the one that opens for the editing of a main category see Create a new main category page 58 Written Edit Add Subcategory Thereby it becomes possible to add and to define an arbitrary number of subcategories to each main category Move subcategory A subcategory can afterwards be assigned to a different main category at any time F Edit grade category Name Raferat Shortname Ref Category Homework Weight gt Window Grading categories open subcategory with one tap
117. ecomes gt visible Q due to two Vv Lustig Lisa 16 d Class overview If open respectively uncompleted entries are displayed in the class overview these can be changed to excused handed in later done here but it is only possible to change ALL OF THEM at the same time Sort Index im Serials Demodata Daniel 16 Going to change school 12 06 English EEE i o Sport 5 Sano 1 2 gt ao gt o English So gt Bras send an eMail m 3 Sport Athle a Swimm Final Abse oo c Q status to excused 268 m Lustig Lisa 16 10c English status to graded no 3 Ww oO w 3 Sport Athie Baseb Swimm Final Abse ali Enter grade a Athle Baseb Swimm Final 11 02 x With a LONG tap on the entry display the entry context menu will open and via the function gt status to excused all displayed entries will be changed to excused handed in later done Enter grades for student entries It is possible to grade entries quickly and easily e g gt grade x for 3 times forgotten homework For all selected unexcused entries send an eMail Therefore the relevant entries e g forgotten status to excused homework shall be displayed in the class overview see Add a new entry TYPE page 79 status to graded Apenschi Software VH Entries With a LONG tap on the entry field in the class overview the entry c
118. ectory TAPUCATE Backup to the PC If there are student pictures Copy the complete directory gt TAPUCATE Images to the PC Download and install TAPUCATE to the new smartphone tablet through your account Connect your new smartphone tablet to the PC Copy the backup file AC Backup _V19 date _ time from the PC to the existing directory TAPUCATE Backup Copy the content of the directory TAPUCATE Image from the PC to the existing directory gt TAPUCATE Images on the smartphone tablet It is imperatively required to remove the USB cable from the smartphone tablet Restore the data via the function gt Backup gt Restore Data It might be necessary to reactivate the display of the student pictures gt Settings gt Classes courses lists gt Show student pictures Apenschi Software XI Data Exchange B Using data on different devices If TAPUCATE shall be used simultaneously on different devices and the student data shall always be up to date on both devices it is recommended to set up a cloud synchronization The data can then be updated via the cloud with the functions data backup and restoration We ve made good experiences with Dropbox and Dropsync Of course that works with other cloud services as well e g GoogleDrive Initial configuration To begin with TAPUCATE has to be installed on both devices smartphone and or tablet It makes no difference if it is the TAPUCATE teacher app or
119. eir decimal value instead of the name via gt Settings gt Import Export gt Output grades decimal Furthermore an own directory can be entered in the gt Settings to which all export files will then be saved TAPUCATE General Action Bar Birthdays Keyboard Date format CSV AND PDF IMPORT EXPORT Class Course Lists What to show in the class listin the main page Export Folder Student Overview What to show tn the student overview Delimit gt Grading elimiter Input and Output of grades Rounding Behavio Security Decimal point Password and Backup settings Encoding Show security advice Shows a security advice when the export function is opened Output grades decimal Outputs grades with their decimal value instead of name in CSV exports Path to the folder for CSV PDF Export Files Exports will be saved to this folder IMPORTANT The entered path is relative to the external memory e g the SD Card Used delimiter symbol in the import and export files Used decimal point within export files The charachter set used for importing and exporting 11 15 x If there has no directory been entered in the settings the export files as CSC files respectively as PDF files will be in the following standard directory on the smartphone tablet gt TAPUCATE Export PRIVACY PROTECTION As standard the created PDF files are unencrypted Via gt Settings gt Security a password can be det
120. elds are optional fields there is no entry imperatively required in them but they may be useful in order to improve the clearness and for a better describing of the grade The entry in the field Description is displayed in short form in the student overview directly below the grade Apenschi Software VI Grading Furthermore a weight for this one grade can be added The weight will be shown via a SHORT tap on the grade in the student overview in the pop up window short info See following screenshot For further information about the grade weight see D Weighting Grouping Rounding Decimal places page 61 An entry in note is an additional information about the grade but it isn t a mandatory field It will become visible via a SHORT tap on the grade in the student overview in the pop up window short info See following screenshot Demodata Daniel Demodata Daniel Absence All Going to change school 12 06 Missing homework All Homework G Wght 20 0 34 Class 3 1 A Missing material All 02 26 13 01 31 13 02 06 13 02 13 13 03 05 13 03 18 13 03 19 13 03 20 13 04 22 13 04 27 13 05 10 13 Homewo Presen Homewo Homewo Presen Br ag B A 35 05 20 13 fag 03 20 13 05 1513 Eu EZ ram 03 26 13 Fri 04 05 13 English Z lass 3 ER Classwork WOhC2O MER E CNeES 3rd test Missing homework C C FA 04 05 13 Mon 06 24 13 01 27 13 02 07 13 02 14 13 04 24 13 02 07 13 02 28 13 03 06
121. eminders Function gt Menu gt Data export gt reminders AND additionally make a backup Function gt Menu gt Data Backup Please safe the export file and the backup file at an external place see Data Backup page 96 and Data Export page 130 D Entry reminder Reminder 04 05 13 06 18 13 DVD XY for Demo 04 23 13 05 08 13 Displaying a entry reminder Zeigen Zita Lesson Baseball Absence 03 26 13 05 13 13 Enalisl Demodata Daniel F 3rd test Missing homework Entry reminders are reminders that have been generated Feen enge amp Muster Maximilian concerning an added student entry reed 05 06 13 05 2071 i i Model Martin For that reason the display of the entry reminders is identical sees tee 04 05 13 05 24 13 with the display of the student reminders see Demodata Daniel Ht j money for school trip gt Student reminder page 88 03 26 13 06 07 13 Test Tina 3rd test Missing material 03 26 13 06 12 13 Probe Peter 3rd test Absence 04 02 13 06 12 13 Sport Lustig Lisa 21 23 x i Apenschi Software Page 91 VIII Reminder Create a entry reminder While entries absences missing homework etc are being generated reminders can be set automatically for each case at the same time When a single student entry e g absence absence is being entered the function gt Create reminder must be activated in the checkbox Entry
122. er Call Send eMail Edit Show large Picture Delete Opens Entries Cont Menu Send an eMail Status to excused Status to graded Enter grade Enter new entries Page 11 Ill TAPUCATE Overviews Swipe function of the class list EF Reminder Demodata Daniel 16 Going to change school 12 06 DVD XY for Demo 04 05 13 Tue 06 18 13 English Probe Peter 3rd test Absence Sport Demodata Daniel 03 26 13 Fri 04 05 13 English 03 26 13 Fri 04 05 13 English 3rd test Missing homework Example Eva 16 English Example Eva Missing material WE vemoeata Daniel y Demodata Daniel Absence All G Tests Absence English t Homework F Woman 934 ached OO on ara 5 25 71 Absence _ Tato ts talealslalalals ea Abe ONW OLIN GLINI GRUNT OMAR ORD GYIVTE WIN QUZYTI 08773 OSIOT English Meim Honews Maren Frau Absence Sport ri ESE t wen Kern mn 8 2 Tooo weis Demodata 04 10 13 Absence Sport 03 26 13 Absence 90 0 Sport Lesson Baseball Clasawork F Wom20 029 Chss31 Daniel B 8 Gi 6 8 A GUIDIS GVA GUIS OVINI OAG OVINI OVOVII MIA GAO DOSTI DUI heim Cinos Donma Chew Participation 1 wom20 O36 OCles32 03 07 13 Absence 90 0 Sport Lesson Swimming OL2GF12 ONIIIT GIT DOWI OMANI ORTE CMa f Missing homework All Tests Woma 033 OCiss28 OUOU auas 2 aaaw 2 OL
123. eration depending on the technical possibilities of the device If TAPUCATE mark administration is installed on your device the ActionBar won t be available It s not needed as the menu button is used instead Another difference is that due to the lack of space on a smartphone it is not possible to display the list pane NEXT TO the class list For that reason you ll find the button lists instead which has to be tapped once in order to open the several lists If you are in the list area you can return to the class list by tapping the button pupils once Apenschi Software II Introduction gt TAPUCATE Teacher App Smartphone display Mp 1 9a C 10f 2 0G 234 3 67 G2 2 0G 456 Listen A Z Nachname Beispiel Bettina 1 5 Demodata Daniel 11s gt TAPUCATE Teacher App 10 inch tablet pc display 04 05 13 Tue 06 18 13 DVD XY for Demo 03 26 13 Fri 04 05 13 Probe Peter 19 Enoch a tow nu Di as 3rd test Absence Sport 13 26 13 Fri 04 05 13 Shad ae ts nee BE gt 3 4 Example Eva 16 Demo Daniel 16 1727 Wechselt Schule zum 10 2012 Gm Englis I ESN ECE TE ma 6 DKI English ma 2 _ poet oan ee ee 1 9 Model Micha 16 Engel Elfi 15 Differences of the views gt TAPUCATE Teacher App View on Smartphone There is space for 2 buttons in the ActionBar gt New class gt New student The menu function can be opened by pr
124. ered gt Is it reasonable to enter an end date gt Is this entry being entered with the serial input gt Is this entry information needed in the class list With the items email subject and email text it is possible to enter a standard text for info emails about entries Following space holders are available in order to adapt the standard text individually for a student PFX gt Prefix SLN Student Lastname SFN Student Firstname CLN Contact Lastname HET Entrytype HT EN gt gt CFN gt gt Contact Firstname gt gt Title only in Student overview gt HR Remark only in Student overview Apenschi Software VH Entries HD SU HV SD SP NOA NOU HSOA Vv vv N NEN Vv SOU Following email Entry Date only in Student overview Entry Subject only in Student overview Entry Value only in Student overview Son Daughter depends on gender He she depends on gender Number of all entries same type and subject only in Student overview Number of unexcused entries same type and subject only in Student overview Number of values of all entries same type and subject only in Student overview Number of values of unexcused entries Same type and subject only in Student overview es has to be entered like that Hello Mrs Demo Hallo PFX CLN Your son Daniel didn t attend lessons SD SFN didn t attend lesseon 01 07 2012 English Absence 10
125. erial Input u 04 02 13 Lesson Athletics Sport 03 26 13 3rd test English i ei 03 26 13 Lesson Baseball As standard there is no button New Serial Input in Ol 03 19 13 H k the ActionBar but this can be adjusted in the gt en Be 03 12 13 Classwork English 03 07 13 Lesson Swimming Sport 03 05 13 2nd test Settings For further information about adjustment of the ActionBar see ActionBar settings of the classes English u 02 13 13 Homework overview page 13 English Classwork 22 51 x amp PE serereingane With one tap on the respective button z Beispiel mentioned above the window for a Far Bic A in os new serial input will open a e Datum 24 Daniel 16 immediately Engel Elfi 15 Franz 16 Notenspiegel ro Gangster Gabi 15 Hansi 16 The width of the student column can be individually adjusted via gt Settings gt Grading gt Width of the student column in the Serial Input Apenschi Software Page 42 VI Grading Serial input Overview The list area is on the right hand side of the class overview Here one can switch quickly and easily between the following overviews with a swipe movement to the left or to the right or with one tap on the list drop down menu gt Class entries gt Reminders and gt Checklists gt Overview Serial Input The overview of the serial inputs in the list area displays all created seri
126. erman 1 Phone 2345 67890 11 05 x For Explanations of the contents look up Functions of the student page 25 Swipe function in the student base data Prefix Ms Demodata Lastname Mother Firstname eMail mother demodata com 1 Phone 234 567 Lastname Demodata 2 Phone Ms Daniel Firstname 3 Phone 0123 456789 Etat suden XY md XY123456 Marker StreetNo 173 4567 Id Postal Code Gender m 4 City Birthday 05 24 97 4 2 Prefix Classes Lastname Demodata Base class Firstname Father Remark eMail father demodat Languages English German 1 Phone 2345 67890 A swipe movement to the left lets you move to the next student Apenschi Software IV The Class IV The Class A Functions of the class First steps Add a new class After a new installation the following window with First steps will open These provide useful information so please read them carefully o You can find detailed tutorials tips tricks and current information on our website www apenschi com There is no data available yet First steps Please take a look at the information and tutorials on our Website www apenschi com There you will also find more detailed FIRST STEPS Open settings Basic usage Use the MENU Button of
127. ermined and an encryption can be activated Then you will need a PDF program that is able to deal with password protection Do not send any unencrypted data via the internet Furthermore for sending personal data it needs the permission of the people concerned Use automatic Backup Use automatic backups additionally to manual Backups Backups will be created automatically in the defined time intervals Password at least 4 characters Password needed for automatic Backups A password with atleast 4 characters is necessary for automatic backups Please check carefully and write it down Send Auto Backup per eMail Auto Backups will additionally be send to the address entered above has to be confirmed by user each time Interval for automatic Backup Number of days after which a new backup is automatically created Automatic Backup Path Path to folder for Backup Files Automatically created Backups will be copied to this folder IMPORTANT The entered path is relative to the external memory e g the SD Card This can be used to automatically copy Backups to other devices by Cloud Storage services and Sync Apps if they use the same folder PDF EXPORT Encrypt PDF exports Encrypts all PDF exports with the here provided password PDF Password Password used for the encryption of PDF exports Please check and note it carefully Apenschi Software XII Import Export Start a data export Via the button Menu gt Data
128. essing the menu button of the smartphone The list area can be opened by tapping the button lists only once Apenschi Software Ba B ne J Demodata Daniel 3rd test Missing homework 05 09 13 Thu 05 23 13 Example Eva Missing material 25 13 Sun 05 26 13 Engl ig Lisa call parents 05 25 13 Sun 05 26 13 S Demodata Daniel Entries Missing homework 05 25 13 Sun 05 26 13 Sport Hank Hans Entries Missing material 05 24 13 Tue 05 28 13 Engli sample Eva 10 57 x gt TAPUCATE Teacher App View on Tablet There is space for 5 buttons in the ActionBar gt New class gt New student gt Settings gt Help gt Menu The menu function can be opened by using the menu The list area is displayed as a standard on the right hand side next to the pupils area and is available for viewing or editing at any time II Introduction gt TAPUCATE Teacher App gt TAPUCATE Phone only View on smartphone View on smartphone u 8 DE 21 4 AndroClass 1 4 8 e Zu o e en 0900 9 D 00 8 10a 10f 11c 12a y 0a 1 Of EG 234 2 0G 456 2 06 345 1 06 234 2 0G 234 1 06 678 EG 234 2 0G 456 10 a Listen A Z Nachname Listen A Z Nachname Beispiel Bettina 15 ep Beispiel Bettina 15 gt m ndt schri Vokab Hausa End Englis a EM CES TY NET Eora 1 8 1 86 nen 5 l 5 s sport EE E EEEE aai er EZEN 3 Demo Daniel 16 OD
129. fter copying it to the computer Birthdays p 04 05 13 06 18 13 DVD XY for Demo 04 23 13 05 08 13 Sport Zeigen Zita Lesson Baseball Absence 03 26 13 05 13 13 English Finalize period Demodata Daniel i 3rd test Missing homework Entrytypes Students 05 06 13 05 20 13 English Muster Maximilian Entrytypes Classes Data export Data import NOTE With some smartphones tablets the saving of the PDF file on the SD card will be blocked as soon as the smartphone tablet is connected with the computer via USB Absence 05 06 13 05 20 13 English Categories of grades Model Martin Missing homework Grading system 04 05 13 05 24 13 Demodata Daniel About money for school trip 03 26 13 06 07 PDF Screenshot Test Tina For that reason Please create the PDF Screenshots first and connect with the computer and copy the data afterwards PDF DATEI SCHULERUBERSICHT STUDENT _OVERVIEW_DDEMO_21122012 PDF Absence All Demodata Daniel Absence Sport gt ee 04 10 13 Absence m Sport 03 26 13 Absence 90 0 s Sport Lesson Baseball Homework LE Wght 20 832 OCtass 3 1 03 07 13 Absence 90 0 2 oe oe oe Sport Lesson Swimming 02 2613 01 31 13 02 0613 0213 13 0W0513 03 1813 0319 13 02013 04 2213 O42713 051013 broken finger Hamewo Presen Homewo Homewn Presen Missing homework All Classwork woaht 20 0 29 PCiass 30 BEBKZETZENKSER ee OWI TT 0207 13 02 1479
130. g ngerversionen wiederherstellen OpenOffice org Calc Senden an Standardprogramm a Ausschneiden Kopieren Verkn pfung erstellen L schen Umbenennen Dateipfad ffnen Eigenschaften Please make sure that the semi colon respectively the comma depending on the TAPUCATE settings is selected here Otherwise the data records won t be separated in cells And via OK Textimport AC_EX Schuelercev Import Zeichensatz I Westeurope WVindows 1252 WVinLatin 1 Abbrechen Sprache Standard Deutsch Deutschland Ir Ab Zeile 8 Trennoptioner Feste Breite Getrennt T Tabulator F Eomma O Andere Semikolor E Leerzeichen U Feldtrenner zusammenfassen Texttrenner E Weitere Openen Werte in Hochkornrna als Text C Erweiterte Zahlenerkennung Felder Spaltentyp kei Standard Standard Standard Yornam Benerkung Notiz ann Daniel Wechoels Schule zum 01 5 Hax Dstarlauf Tina AGILE gat all data have been imported in a new table and can now be edited or processed arbitrarily Apenschi Software Page 140 XIII Further Functions XIII Further Functions A Checklists General information Checklists can be used for classes to which all or some selected students are assigned They are designated for closely coherent temporary information e g money for a class
131. he backup file at an external location see D Data Backup page 96 and Data Export page 130 Apenschi Software XII Import Export B Data Export Filter Details Overviews From 02 04 13 Grades Grades To 06 24 13 Students Student Entries Classes Reminder Class Entries CSV 10a 10c 10f Student Entries Class Entries PDF Class Entries PRIVACY PROTECTION The created PDI SV files are not encrypted by default For CSV files encryption isn t possible at all For PDF files you can enter a password in the security settings and switch on encryption In order to open these encrypted PDF files you ll need a PDF viewer that is capable of password handling Don t send unencrypted data over the internet Please make sure that you only send personal data that you are allowed to send even If it Is encrypted When exporting Please save the exported files to a secure data storage and delete them from the device afterwards ATTENTION The export can take long Please wait for TAPUCATE to respond before starting another export or returning to the class overview All data will be converted to the CSV format which can be used in most spreadsheet programs for example Excel To be compatible to all these programs CSV files have no formatting The export is saved to the directory TAPUCATE Export The filenames all start with AC_EXP_ These files can be copied to your PC via USB The Data will be saved in a Unicode UTF 8 format Pleas
132. he class and or a Missing homework _ i 5 04 05 13 05 24 13 subject can be added via the function gt New reminder ag Dan money for school trip 03 26 13 06 07 13 It is also possible to set a new reminder with a tap on the button Test Tina g 2 3 a 3rd test Missing material gt in the reminder overview list 03 26 13 06 12 13 Probe Peter 3rd test Absence 04 02 13 06 12 13 Lustig Lisa 21 23 x i TApenschi Software E VIII Reminder Edit a class reminder Class entries can be edited in the reminder overview With a NORMAL tap on the reminder it will open and it can then be edited changed With the back button the changes will be saved and one gets back to the reminder overview Delete a class reminder Class reminders can be deleted in the reminder overview With a LONG tap on a reminder the reminder context menu will open The reminder can be deleted via the function gt Delete reminder In a further request the related entry can be changed to done excused in only one step If for instance all reminders student and class reminders shall be deleted collectively at the end of the year this can be done via the function gt Finalize period gt Delete reminders irretrievably For further information about the finalization of a period see Finalize period page 147 IMPORTANT Before doing such actions please run a data export of the r
133. he settings an encryption can be adjusted for PDF exports and screenshots please use this feature 5 Please save unencrypted data e g CSV exports on safe data carriers only It is essential to delete these files from your mobile device DDITIONALLY 6 If all students with the corresponding pictures have been added to TAPUCATE the picture directory with the student picture links should be saved first gt Backup copy of the directory TAPUCATE Image to the PC 7 Before making any system updates e g Android update AND before each TAPUCATE Update make a manual backup via the function gt Data backup gt Create backup gt Confirm email transmission for the backup file and have it executed gt Export the data from the data base via the function gt Data backup gt Data export For all data exports use the function gt Menu gt Data export If you follow these steps a loss of data can be virtually ruled out Apenschi Software XI Data Exchange XI Swap data between different devices A Moving date to a new device just once If the TAPUCATE data shall be transmitted to another new device once the easiest way to do that is the normal backup and the restoration Class overview gt Menu gt backup gt Create a manual backup see Manual backup page 97 Connect smartphone tablet with the PC via USB cable Copy the file AC_Backup_V19 date time from the dir
134. her processing with a spreadsheet program see D Data Export page 130 DATA PROTECTION The generated CSV files are naturally unencrypted Please save the files for further processing on a safe data carrier and delete them on the mobile device Add a new entry TYPE After a new installation several student entry types are pre defined as standard e g absences or missing homework Of course they can be adapted and or supplemented at any time Via the gt MENU gt Student entry types the overview with all defined student entry types will open Apenschi Software VII he Entries Participation aad Participation Absence Missing homework az Missing material Is inattentive Is disruptive The blue rectangle with the E means that the function excused handed in later done has been activated The blue rectangle with the V means that the entry of a value has been activated With the button in the overview of the student entry types it is possible to ad an arbitrary number of new entry types with all functions Absence Show EXCUSED Shortname Abse GIVEN LATER DONE Sortindex 0 Show value entry 4 Show in CL Frequency Color SIR ss Show End Date Standard Color Show in Serial Input After 2 unexcused _ Show in Classlist kd Once per lesson Icon EMail subject EMail text You c
135. homework All Homework amp Wght 20 3 44 Class 3 10 ra Missing material All 05 21 12 06 21 12 06 21 12 01 31 13 02 06 13 02 13 13 03 05 13 03 18 13 03 19 13 03 20 13 04 22 13 Homewo Presen Homewo Homewo BE o A 03 05 13 03 10 13 English 04 27 13 05 10 13 05 20 13 04 10 12 03 20 13 05 15 13 Presen Waht 50 0 Absence 2nd test Classwork 4 Wght 40 2 91 Class 2 81 03 26 13 04 05 13 English 210 test Missing homework 01 27 13 02 07 13 02 14 13 04 24 13 02 07 13 02 28 13 03 06 13 03 12 13 04 01 13 04 08 13 04 25 13 04 05 13 05 24 13 Classw Classw Gramma Classw s Participation Wght 20 0 3 57 Class 3 26 money for school trip BU EAU ER BREI ER 01 20 13 02 22 13 03 18 13 04 04 13 05 07 13 05 13 13 05 19 13 Tests Wght 60 0 3 40 Class 2 67 An Ae ER 02 05 13 03 05 13 03 26 13 05 06 13 Ist te 2nd te 3rdte 4th te Performance chart Final 3 29 4 00 3 00 05 20 12 10 21 12 tst 1 10 57 x Tablet version TAPUCATE Teacher Tablet The grades grayed out have been considered in a period finalization and are not being considered in the current calculation of the final grade Both TAPUCATE versions A short tap on a grade in the student overview will open this info window gt Status Active gt Grade has not been considered in a finalization Wght 20 3 6 Class 3 2 yet gt Status Finalized visible 7m Value 3 0 gt Grade has been considered in a period Presentation
136. how first five characters of category names above classlist average marks Password and Backup settings Import Export Show pictures Settings for import and export of CSV and PDF Show student pictures in the class list Show students age Show students age behind his her name in the class list Use big student names Use big student names in the class list in order to increase its touch area Subjectname width Set the width of the subjects name shown in the clas list Show lists view Show view with class related information lists Restart necessary Button size CL Size of the Buttons in the class list header Restart necessary Lists Column width Width of the Lists Column in the class overview Student loading interval Student loading interval Number of elements in lists view Number of elements displayed tn the lists view 21 51 x E Via the function gt Show sub categories you can choose if all categories or only the main categories shall be displayed After that you have the opportunity to decide whether the number of marks of a certain mark category and its name shall be displayed as well or not in order to safe space Once the pupils photos and birth dates have been added it is reasonable to have them directly displayed together with the information age birthday in the pupils overview Depending on the number of mark categories and the display of the due entries it can be reasonable to redu
137. ies reminders Once a grade an entry or a reminder has been generated via a serial input this serial input can be opened from the student overview as well With a LONG tap on the certain grade entry or reminder the function gt corresponding serial input will be available in the context menu A tap on this function will open the related serial input and changes can be made The changes have to be confirmed before the serial input can be closed again and the recent input will be saved Apenschi Software Page 48 VI Grading Creating a copy of a serial input A new serial input can be generated from an existing serial input in the list view in which the general settings description subject grading categories weighting note values and number of the reminder days are taken over Selected element Open copy Copy for classes From the list view the context menu can be opened with a LONG en tap on a serial input entry and a copy of the serial input without grades and entries will open directly via the function gt Open copy Edit Delete Via the function gt Copy for classes it is possible to save the copy of a serial input to selected classes Print a serial input Create a PDF Screenshot NOTE REGARDING THE PDF FUNCTIONS The PDF functions are in their introductory phase and may be used for free till the end of the introductory phase In order to be able to use the PDF functions after their introductory ph
138. ight on a student s tile or via the student Marker context menu Long tap on the student s name gt Id _XY123456 Edit u m y Birthday 05 24 97 F Under the item Sort index any number can be Classes E assigned to a certain student and a sorting in the en oe desired order will then take place e g 10 20 30 an vi for the first student vo Remark Going to change school 12 06 Organisation Visibility Always Image Id 1368174826607 png Color Sortindex Call or mail student contacts If at least one phone number or mail address has been assigned to at least one contact this contact can simply be informed about the student normally daughter son directly from the class overview or the student overview 12a GF 678 Sort Index DVD XY fa 03 26 13 Probe Pe 12 3rd test Sport es Eq 03 26 13 Demodat 3rd test 1 pres Call English Final Abse k 5 2 l E Send eMail ijai 5 13 Za 17 35 Edit 05 25 13 Demodat Entries Demodata Daniel 16 Going to change school 12 06 English Student Demodata Daniel 16 Overview New reminder Show picture Delete Entries 05 24 13 Tue 05 28 13 English Model Micha 16 a Call a student contact From the student context menu Class overview LONG tap on the student s name photo a c
139. ion shall become visible again respectively shall be displayed again this can be done via the function Menu gt Finalize period as well Therefore it is only required to enter the absolutely identical period start date and end date in the period finalization window and to deactivate all other functions including the standard function gt Generate new final grade in the student overview If then after tapping the button Finalize period the desired classes are selected all hidden grades will be displayed again the status will be changed to active and the grades will be considered again for the calculation of the current final grade Apenschi Software XIII Further Functions Edit a final grade With a period finalization a calculated final grade will be output to the student overview if the function gt Create new final grade in the student overview has been activated This grade is a calculated result of all single grades but need not be identical with the actually given half year record grade Of course the calculated final grade can be adapted Final grade so that always the current data are available for ae TAPUCATE Delete The grading window can be opened with a tap on Delete all this final grade On the one hand it contains all information about the period finalization on the other hand a grade can be edited respectively changed by tapping it once In
140. ipation 01 20 13 02 22 13 03 18 13 04 04 13 05 07 1 Tests 02 05 13 03 05 13 03 26 13 05 06 13 lstte 2ndte 3rdte 4th te Performance chart Final 05 20 12 10 21 12 Ist 1 With the calculation of the final record grade the grades of the first half year final grade 1 HY can be considered as well To begin with it is necessary to create final grades for all periods e g 1 half year and 2 half year via the function gt Finalize period Performance chart Final 05 20 12 12 24 12 05 10 13 1 2012 2 2012 1 2013 ze From the student overview a dialogue can be opened with a tap on the button in the final grade bar in which it has to be selected which existing final grades shall be considered for the calculation and the generation of a further final final grade Apenschi Software Page 150 XIII Further Functions If then for instance 2 final grades are selected here grade1 2 2012 and grade2 1 2013 as standard TAPUCATE understands that both grades Shall be weightet identically and enters the formula Add grade by formula New final grade grade1 grade2 2 Formula 2 2012 1 2013 2 Test Calculate End2 13 This formula can be adapted for all of this class subject arbitrarily If e g the record grade of the first half year shall be weighted doubly the formula will be accordingly New final grade grade1 2 grade2 3 With a tap
141. l with password protection Do not send any unencrypted data via the internet Furthermore for sending personal data it needs the permission of the people concerned Apenschi Software V The Student PDF FILE STUDENT BASE DATA STUDENT_DATA_DDEMO_21122012 PDF Student Data Prefix Ms Lastname Demodata Firstname Mother eMail mother demodata com Phone 234 567 2 Phone Ms Firstname Daniel 3 Phone 0123 456789 Id XY123456 Street Demostreet StreetNo 123 Postal Code 4567 Birthday 05 19 97 City Demo Prefix Mr Lastname Demodata Gender m Classes courses 10a Base class 10a Lastname Demodata Sortindex 10 Firstname Father Remark eMail father demodata com 1 Phone 2345 67890 Gender m 2 Phone Mr Note Going to change school 12 06 Street Organisation whens Postal Code Visibility Always City Prefix Lastname Firstname eMail 1 Phone 2 Phone Street StreetNo Postal Code City G Androcisss Student Osta Pape t of 2 GO Androcisss Student Osta Pape 2 of 2 Edit student base data From the class overview the student base data can be opened with a swipe movement to the right on a student s tile or via the student context menu LONG tap on the student s name gt Edit All previously imported or entered data can be changed edited arbitrarily at any time Y With a swipe movement to the left or via the button overview will open again the changes wi
142. lass Please keep in mind that grades entries and reminders won t be available anymore then For that reason make a backup first b Move ALL student data If ALL data base data gradings entries and reminders shall be moved to another class proceed as follows 1 2 3 4 5 gt open student base data gt Classes courses select new class activate gt Menu gt Move data from the old class to the new class gt change base class select new class gt Classes courses deactivate old class Apenschi Software Contact 1 Choose Picture Prefix Lastname Firstname eMail 1 Phone 2 Phone 3 Phone Street StreetNo Postal Code Ms Demodata Mother mother demodata com 234 567 Ms 0123 456789 Demostreet 123 4567 Take Picture Rotate Picture Left Rotate Picture Right Remove picture Move data PDF Screensho Page 31 V The Student Delete hide a student A certain student with all related data can be deleted irretrievably in the student context menu LONG tap on the student s name photo via the function gt Delete 12a GF 678 QO 000 10c 10f 11b 2 FL 345 GF 456 1 FL 456 Sort index f Reminder 04 05 13 Tue 06 DVD XY for Demo 03 26 13 Fri 04 0 Probe Peter 12 3rd test Absence Sport Pas 03 26 13 Fri 04 0 Demodata Daniel k 0O 4 5
143. ll be saved and the class Assign a student to multiple classes courses Students can be assigned to several classes or courses simultaneously This can be done by entering respectively assignment directly in TAPUCATE or via the data import see Import student data page 119 Apenschi Software Page 29 V The Student According to the chosen classes courses in each case all data will be listed subjects grading reminders entries for all classes courses Once a base class is chosen in the window student base data it will be displayed in brackets in the ancillary classes courses base class Demodata Daniel 16 10c Going to change school 12 06 English Homew Class 3 2 12 Sport 3 6 5 a Student assign to multiple classes courses From the class overview the student base data window can be opened with a swipe movement to the right on a student s tile or via the student context menu Long tap on the student s name gt Edit With one tap on gt Classes courses a dialogue with all available classes courses will open Any desired classes courses can be activated here and after confirmation via the button gt Finished the choice will be saved The student will then be assigned to all selected classes courses Edit student Lastname Demodata Firstname Daniel Marker xy Ic XY123456 Gender m F Birthday 05 24 97 4 Classes 10a Base class none Remark Language
144. ly quite large backup file may cause costs depending on the data tariff We recommend performing the data transmission via WLAN connection Apenschi Software X Data Backup c Backup to the cloud and sync with a pc It is also possible to save TAPUCATE backup files to the cloud without student pictures see Backup student pictures page 106 This is not possible directly from TAPUCATE but with a cloud sync app We ve made good experiences with Dropbox Of course that works with other cloud services as well e g GoogleDrive Therefore you should run a backup with a new Dropbox directory first which can be used for the synchronization later on Define a new backup directory for the Dropbox synchronization e g Dropbox_TAPUCATE gt run data backup Now TAPUCATE will create a new directory Dropbox TAPUCATE and the backup file AC_Backup_V19 date time will be saved here Therefore the cloud sync app has to be installed and set up once Install cloud and sync app e g Dropbox AND Dropsync on the smartphone tablet Register on the Dropbox website on the Internet Install the PC version of Dropbox on the PC Pyy y Create a subdirectory e g TAPUCATE in the new Dropbox directory with the file manager Open the Dropsync app on the smartphone tablet and connect to the Dropbox account gt Then it has to be defined which directories shall be s
145. ly via the function gt PDF Screenshot With one tap on the button gt Menu the context menu will open A PDF file of the student overview will be created via the function gt PDF Screenshot The file classlist_ class _ date pdf will be saved in the folder gt TAPUCATE Export Depending on the printer it can be printed directly or after copying it to the computer NoTE With some smartphones tablets the saving of the PDF file on the SD card will be blocked as soon as the smartphone tablet is connected with the computer via USB For that reason Please create the PDF Screenshots first and connect with the computer and copy the data afterwards Apenschi Software Index Reminder 2 9 Backup Seatingplans 104 05 13 06 18 13 ili DVD XY for Demo Data export 04 23 13 05 08 13 Sport Zeigen Zita Data import Lesson Baseball Absence 03 26 13 05 13 13 English Finalize period Demodata Daniel 3rd test Missing homework Entrytypes Students _ 05 06 13 05 20 13 English Muster Maximilian Entrytypes Classes Absence 1 05 06 13 05 20 13 English Categories of grades Model Martin Missing homework Grading system OL 04 0518 05 24 13 Demodata Daniel About money for school trip 03 26 13 06 07 Test Tina 3rd test Mis PDF Screenshot Page 23 IV The Class PDF FILE STUDENT OVERVIEW CLASSLIST_10A_21122012 PDF K bel Kurt 16 Beispiel
146. may cause that backup file cannot be restored Due to the encryption of the backup the data are DEFINITELY irretrievably lost if the password is wrong or has been forgotten NOTE The data export gt Menu gt Data export not to be confused with export data BASE in the function backup is not exclusively suitable for a data backup as the TAPUCATE data base cannot be reconstructed with the data exported that way Nevertheless you should use the exports gt Menu gt Data export periodically as an additional safety measure Although the TAPUCATE data base cannot be reconstructed with them you will at least have your data in text form Apenschi Software Page 96 X Data Backup With the backup the student data are encrypted and are saved with an own password STUDENT PICTURES They are not backed up with the backup function For that reason it is imperatively necessary to save the picture files from TAPUCATE externally as well see amp Backup student pictures page 106 If the backup function shall be available via only one tap an according button can be applied in the ActionBar For further information about the settings of the ActionBar see ActionBar settings of the classes overview page 13 B Manual backup There are 3 different ways of making a manual backup 1 gt A simple backup of a file on the smartphone tablet 2 gt Backup with different files directories on the smartphone table
147. mewo Presen Absence Sport EEE 1 ERD Got 2 Joo 00 04 10 13 Absence Sport 03 26 13 Absence 90 0 Sport Lesson Baseball 03 07 13 Absence 90 0 Sport Lesson Swimming bri WE trampe eva Z2 2 A Example Eva Absence All C Missing homework All Homework Woman O30 Claes Is EKRERIEUZRERNHERE Missing material All 6 A 9 OIP QUIIS OMINID AYIPTIE OLASI ORIG OUTAT Oia Ooms 9 ie Morwan Namens Harms Wott S00 0320 13 06 15 13 o Waht 50 0 Classwork Waht 20 0 29 Class 3 1 a 5 Eis Lisa v Q Lisa Homework Woman O21 cha Absence All Missing homework All A Missing material All OUNAE OVENS OVIIN ORTE Or N a Homero Mameno Horwae Wert 200 Classwork FP wgm20 030 Ocimat ER En 7 Classwork F Wgm20 O81 Clee Participabon All amp H 05 25 13 Sun 08 26 13 English 8 8 a 5 8 c 8 a 8 OVENS NINII GUII ORTE O825TR ORGS OVINI OIDIS CVIII ORTE 82ND ORTEN ATI VIVE 08259 seen Caw Atome wert call patents Came Chase Chase 2 Ea t Participation F wgm20 030 Chss3 05 25 13 Sat 06 01 13 Participation F wgm20 032 Chss32 E 05 09 13 Mon 06 27 13 Sport wa 04 02 13 Wed 06 12 13 QUIS ORTH OMNIS 0405 1 Tue 06 28 13 Eng Lessor Athletics Absence Misang homews Tests oe f s gi Tests F Wohn 833 OCuss28 Missing homework 8 ara GUTE OV28713 OR 0525 isie Ad me
148. min bus delay D SU HET V Minuten T This is for your information This is for your information Regards Regards Klaus Classteacher Klaus Classteacher Edit an entry TYPE Via the gt MENU Student entry types the overview with all defined entry types will be opened With an ORDINARY tap on an entry type this will open and can then be changed or edited With the button the changes will be saved and one returns to the overview of the entry types Delete an entry TYPE Via the gt MENU gt Student entry types the overview with all defined entry types will be opened With a LONG tap on an entry type a context menu will open and the entry can be deleted via the function gt delete ATTENTION If an entry type is deleted all related entries will be deleted as well Apenschi Software VH Entries IMPORTANT Before doing such actions please run a data export of the student entries Function gt Menu gt Data export gt Student entries AND additionally make a backup Function gt Menu gt Data Backup Please safe the export file and the backup file at an external place see D Data Backup page 96 and Data Export page 130 B Class entries Class entries General information Class entries are entries that can t be assigned to individual students but affect the whole class That might be contents of lessons or homework In TAPUCATE both of these class entries are pre defined a
149. ms the picture files should not exceed 2 000 kb 2Mb You will have the best and quickest result with an image size of approximately 50 kb PEE iv A D L U The name of the import column is Picture Ess EEE pean Prke The file names of the student pictures can be mia arina aut manii 8b LG2 Muster Max Muster Max jpg entered here The name needs to be exactly ET ed a Test Tina jpg identical with the file name and needs to have lt 3 Beispiel Bettina _Beispiel Bettina jpg the jpg ending 10a Demo Daniela Demo Daniela jpg 10a LGSpCitys Muster Maximilian Muster Maximilian jpg The picture files must be copied to the already existing directory TAPUCATE Imagelmport BEFORE they can be imported to TAPUCATE During the import the picture files are downsized in order to enable a quicker display in TAPUCATE TAPUCATE will save the new renamed pictures to the following already existing directory TAPUCATE Images Note All original pictures no matter if they have been taken with the camera of the smartphone tablet or if they have been imported via the import directory gt TAPUCATE Imagelmport CAN be deleted after a successful student assignment After a successful import via the function Menu gt Data import the display of the student pictures must be activated in the class overview if desired Apenschi Software XII Import Export Via the button gt Settings gt Class course lists gt Show student pictures thi
150. name on reminder Om Lustig Lisa call parents 05 25 13 ate Sun 05 26 13 Sport Entries Missing homework 3 Example Eva 16 _ 05 0913 Thu 05 23 13 Sport English a Bd oe Bd Example Eva 5 on sort button cee LANE ma oll 05 25 13 Sun 05 26 13 Sport Missing 6 on class name Hank Hans 05 25 13 Sun 05 26 13 English Entries Missing material D on stude nt name Model Micha 16 10 57 x on open entries on grading category on subject Apenschi Software Page 10 MI 1 on menu D on class tile on list name on reminder on sort button 6 on class name 7 on student name on open entries on grading category on subject Apenschi Software TAPUCATE Overviews Short single Tap gt Opens menu of TAPUCATE gt Change class gt Opens the list menu for selection the list type gt Opens e g Reminder gt Opens the list menu for selection the sorting M gt Show or hide class tiles gt Opens student overview gt Enter a single Grade oO 0O OO OO oO O O O O O O O O Long Tap gt Opens Class Cont Menu Seating Plans App EP1 New Reminder Random student Add student Edit Delete class Opens Entry Cont Menu Edit Delete Opens Student Cont Menu Student Overview New Student Remind
151. nd end date gt Generate final grade from existing grades gt Hide grades and remove them for the calculations these grades can be displayed again gt Letthe grades remain visible but remove them for the calculation gt Delete grades irretrievably Delete student and class entries irretrievably Delete Reminders irretrievably Delete Serial inputs NOT single grades irretrievably Pyy y Delete Checklists irretrievably Apenschi Software XIII Further Functions Each period finalization can be started differently for each class IMPORTANT Before doing such actions please run a data export of the student entries Function gt Menu gt Data export gt Student entries AND additionally make a backup Function gt Menu gt Data Backup Please save the export file and the backup file at an external location see D Data Backup page 96 and Data Export page 130 Create a final grade from existing single grades Via the function Menu gt Finalize period a dialogue for the finalization of the period will be opened To begin with a description for the final grade shall be entered This description will be displayed as grade description with the final grade in the student overview IMPORTANT Please adapt the start and end date at all costs As standard the current date is displayed for both dates and if this setting remains unchanged it might be impossible to create
152. nd entries will be deleted irretrievably in the other case only the serial input itself grades and entries will be kept b Delete multiple serial inputs at once It is possible to delete multiple serial input entries in the overview serial input at the same time This can be done via the function gt Finalize period For further information see gt Finalize period page 147 C Performance chart export print eMail Performance chart TAPUCATE Extension App EP1 test Tina S Note The performance chart is part of the PW Test Tina TAPUCATE Exte nsion App ED1 and can be Wechselt nach dem 1 Halbjahr die Klasse purchased separately in GooglePlay With the Englisch M ndlich 03 23 Klasse 3 23 TAPUCATE Extension App EP1 all entered grades gr pas ss a7 os 27 22 _ in the student overview can be displayed in form of Ez a Br m a a performance curve 06 10 12 11 1212 16 01 13 gr o Schriftlich 03 49 Klasse3 49 3 5 Yr 10 09 12 271012 1811 12 041212 15 12 12 KLAI 04 11 12 0101 13 31 01 13 0402 13 o Freiw Leistungsverlauf 0 ir 04 0912 051012 071112 231212 1901 13 B Test A detailed description including the other contents of the TAPUCATE Extension App EP1 can be u found in a separate manual 6 _ ae Endnote 3 36 Abwesenheit Alle
153. nglish Probe Peter 3rd test Absence u 03 26 13 Fri 04 05 13 English Demodata Daniel 3rd test Missing homework 7 05 09 13 Thu 05 23 13 Sport Example Eva Missing material 05 25 13 Sun 05 26 13 Englist Lustig Lisa The number of all due reminders of a student is displayed to the right of the grade fields in the class overview in a red point This diplay is only for informative purposes Joseb Swimm atq 8 Final En 2 0 3 0 20 1 0 2 00 1 0 i 3 Model Micha 16 Entries Missingymaterial 05 24 13 Tue 5 28 13 Engli List with all reminders gt as a list in the reminder overview For detailed information about the reminder overview see Reminder Overview page 93 Apenschi Software Page 88 VIII Reminder gt as overview in the student overview With a swipe movement to the left on a student tile in the class overview the student overview of that student will open In this student overview there is a list with all open and due reminders concerning that student directly next to the entry display The reminders can be edited and or deleted here with atap on them as well Create a student reminder Via the student context menu class overview LONG tap on the student s name picture a reminder concerning a student can be added via the function gt New reminder Edit a student reminder E2 Lustig Lisa vw Lisa Homework Woht
154. nts RECOMMENDED PROCEDURE FOR BACKUPS SETTINGS PROCEDURE SWAP DATA BETWEEN DIFFERENT DEVICES MOVING DATE TO A NEW DEVICE JUST ONCE USING DATA ON DIFFERENT DEVICES INITIAL CONFIGURATION DATA EXCHANGE IMPORT EXPORT STUDENT DATA IMPORT STUDENT DATA IMPORT WITH MICROSOFT EXCEL IMPORT WITH MAc OS EXCEL IMPORT WITH OPENOFFICE LIBREOFFICE IMPORT USING AMANUALLY CREATED CSV FILE IMPORTING STUDENT PICTURES IMPORT UPDATING OR COMPLETING STUDENT DATA DATA EXPORT START A DATA EXPORT a Export Details Grades b Export Details Students c Export Details Reminder d Export Details Student Entries e Export Details Class Entries f Export Overview Grades g Export Overview Student Entries h Export Overview Class Entries CSV format i Export Overview Class Entries PDF format FURTHER PROCESSING USING MICROSOFT EXCEL FURTHER PROCESSING USING OPENOFFICE LIBREOFFICE FURTHER FUNCTIONS CHECKLISTS GENERAL INFORMATION CREATE A NEW CHECKLIST EDIT A CHECKLIST DELETE A CHECKLIST TICK OFF A CHECKLIST CHECKLIST SEND EMAILS Apenschi Software 113 113 113 115 115 116 116 117 119 119 120 122 124 126 128 129 130 132 132 133 133 133 134 134 135 135 136 136 139 141 141 141 142 144 144 144 146 XIV Table of Contents FINALIZE PERIOD GENERAL INFORMATION CREATE A FINAL GRADE FROM EXISTING SINGLE GRADES CREATE A FINAL GRADE FROM EXISTING FINAL GRADES DELETE MU
155. of doing that a Manual copy to a PC Copy in regular intervals gt The backup file AC Backup _V19 date time from the directory TAPUCATE Backup or gt The backup file AC Backup _V19 date time from the own directories as well as gt The pictures from the directory TAPUCATE Images once respectively after changes into a backup directory on the PC NOTE Please plug in the USB cable in the smartphone tablet only after the backup was successfully completed With the USB cable plugged in the SD card will be blocked and TAPUCATE functions like backup or export are not available Apenschi Software X Data Backup b Backup to an eMail account After a successful backup the current backup file can be sent via email Therefore only a short confirmation is needed Via the button er Settings gt Security an email address has to be entered under the item gt Backup gt Backup email TAPUCATE General Action Bar Birthdays Keyboard Date format ACCESS PASSWORD Class Course Lists What to show in the class listin the main page Use password sk for pass sa ated Student Overview Ask for password each time app is activated Whatto show tn the student overview Access Password Grading Password which has to be entered on each activation PLEASE CHECK CAREFULLY Input and Output of grades Rounding Behaviour Tolerance Time a The time span for which you can leave TAPUCA
156. ollowing settings for the calculation of the final grade are preset gt Weighting in the categories subcategories 1 gt Grouping in the categories subcategories Yes Apart from weighting and grouping the setting of the rounding and the decimal places are relevant for the calculation of the final grade as well This can be adjusted in the gt Settings gt Grading As standard following settings are preset gt Rounding rounded to two decimals gt Decimal places 2 With the settings the following calculation method will be used for the determination of the final grade Apenschi Software Page 62 VI Grading 3 64 nA 3 15 41372 OO Soo 2 3 nA E 4 13 EN In this example are two grading categories A and B In the grading category A two grades have been entered 2 3 and 4 0 In the grading category B three grades have been entered 3 7 and 4 7 and 4 0 Weights for individual grades With the weighting it can be specified with which factor a grade respectively a category is considered in the calculation of the grade average respectively the final grade If a single grade shall be weighted doubly there has to be entered a weighting of 2 when entering the grade This is possible with the creation of a single grade Class overview tap on a grading field as well as with the serial input gl Edit grade EXAMPLE gt oral grade 2 3 a presentation shall be considered
157. on 2nd test Daniel 16 Subject English gt z 7 Category Tests Subcategory i Vv Rie Date 03 05 13 Note Romeo amp Juliet Value 45 0 Number of days 6 vi mHom to maturity Distribution a Test 19 36 X If only entries shall be added it is reasonable to change to the view Show Entries only via one tap on the button gt Show This way only the entry field for all pupils will be displayed They are directly next to the student s name with their defined colors and their given short descriptions Which entries are displayed in the serial input and thereby can be chosen has to be determined in the settings of the student entry type see D Add new student entry type page 79 With one tap directly on an entry field the entry dialogue will open Apenschi Software Page 71 VH Entries Here it is possible to enter a description here is ill and a value here 45 minutes separately for each entry and it can be determined if the entry shall be added as Lustig Lisa 16 10c gt Unexcused an 45 0 gt Unexcused Reminder or ljnexeueea as Unexcused Reminder Excused Done gt Excused done 2 If there is NO information entered about the description and or about the value in the entry dialogue these will be taken over from the general settings of this serial input Entries can also be generated
158. on the field Test Calculate the grade will be calculated and the formula can be proven right away Then a name can be entered and under The item Add it must be defined whether this new grade shall be entered a for all students of the class the subject or b forthe current student only Via atap on the button OK a new final grade will be generated displaayed in the student overview and can afterwards be edited respectively deleted here Delete multiple entries at once Via the function Menu gt Finalize period it is possible to delete multiple entries student and class entries in a certain period collectively e g at the end of the school year Therefore it is only required to adapt the start date and the end date in the window Finalize period and to activate the button Delete entries irretrievably If then the desired classes are selected via the button Finalize period all corresponding entries will be deleted irretrievably from the class entry list and from the related student overviews Apenschi Software Page 151 XIII Further Functions Delete multiple reminders at once Via the function Menu gt Finalize period it is possible to delete multiple reminders in a certain period collectively e g at the end of the school year Therefore it is only required to adapt the start date and the end date in the window Finalize period and to activate the button Delete reminders irretrievably
159. ontext menu will open The grading window can be opened via the function gt Enter grade Only one grade can be selected All related entry data will be adapted to the grading window gt Subject Category subcategory stillneeds to be entered Description e g missing homework Date date of the grading Weighting can be added optionally VYYYYNY Note The entry data are adopted here date including existing values With the button v the changes will be saved and with the button x the grade input will be cancelled without saving After that the class overview will open again The graded entry entries should then be marked as graded With a LONG tap on the entry field the entry context menu will open again Via the function gt status to graded the related entries will be adapted and the entry field in the class overview will disappear as there are no entries of this entry type open anymore e g missing homework In the student overview there are now the entered grades and the entries are marked with a green point with an E which means completed Send eMails to entries PRIVACY PROTECTION For reasons of data privacy TAPUCATE does not send emails itself For that reason TAPUCATE needs external email apps for sending emails and each mail has to be confirmed by the user Naturally the generated email data are unencrypted For sending them it is essential to use an email encrypting system OpenPGP or S MIME Email
160. oom 1 FL 234 Grading system AtoF Sortindex 10 Color 1 Classteacher Lastname Demo Firstname Daniel eMail demo demo com 1 Phone 123 123 Teacher Lastname Test Firstname Tim eMail Test Tim com 1 Phone 234 5678 11 07 x Here you can fill in the fields shown above One tap on Grading system will open a dialogue with several pre defined grading systems eg 1 to6 gt AtoF gt Oto 15 Points gt In case the desired grading system is not available an own grading system can be added look up Create a custom grading system page 56 Thereby it is possible to grade each class individually using different grading systems One tap on the button gt Add Remove will open a dialogue with a variety of pre defined subjects from which one or more subjects can be selected for this class In case a desired subject is not available it is possible to add new subjects see D following paragraph All subjects can be extended by further subjects at any time and can be reduced deactivated at any time as well ATTENTION If a subject already containing data is deactivated all grades entries reminders related to this subject will be deleted IMPORTANT Before doing such actions please run a data export of the class entries Function gt Menu gt Data export gt Class entries AND additionally make a backup Function gt Menu gt Data Backup Please safe the export file and the
161. or the password Import Export BACKUP Settings for import and export of CSV and PDF u Backup Path Path to folder for Backup Files Backups will be saved to this folder IMPORTANT The entered path is relative to the external memory e g the SD Card Backup eMail Backups will additionally be send to this address has to be confirmed by user each time AUTOMATIC BACKUP Use automatic Backup Use automatic backups additionally to manual Backups Backups will be created automatically in the defined time intervals Password at least 4 characters Password needed for automatic Backups A password with at least 4 characters is necessary for automatic backups Please check carefully and write it down 11 14 78 Under the item gt Access Password a password has to be entered For reasonable causes one appeal Please memorize the password exactly Make sure you input your password using the correct lowercase and uppercase letters and that no spaces have been entered inadvertently or added by the device Under the item gt Tolerance Time the period for which TAPUCATE can be quitted until the password will be requested again can be determined Different periods can be defined here 5 seconds 30 seconds 1 minute 45 minutes 90 minutes Apenschi Software X Data Backup X Data Backup A General information Backup database Restore database Restore database from
162. ormation about importing student pictures see Importing student pictures page 128 ATTENTION Please disconnect the smartphone from the PC then and remove the cable from your mobile phone During the import the device must not be connected with the PC because otherwise the access will be blocked In this case you will see the error message FILE OR DIRECTORY DOES NOT EXIST Now the import can be started Via the button Menu gt Dataimport the import can be started with one tap on the field gt Student data TAPUCATE will automatically create a backup when the import is started but this will be overwritten by following imports Page 121 Apenschi Software XII Import Export ATTENTION If an import has been erroneous it is important to copy the backup to the PC before the process of the import is repeated You will find the import backup under TAPUCATE Backup AC_ImportBackup dat If imported pictures shall be displayed in the class list as well this feature has to be activated via the button Settings gt Classes courses lists gt Show student pictures Import with Mac OS Excel If the CSV file shall be created via Mac OS Excel the following procedure is recommended for a trouble free import In an empty Mac OS Excel table the first line must contain the column headings The following column headings with exactly these names can be used Class Lastname Firstname Picture Marker Remark
163. p The archive can be close via the function gt Close archive and one returns to the class overview with the current data Archiving previous school years For the archiving of previous school years we recommend the following procedure gt As soon as the school year or any other period is finally completed that means everything incl all record grades has been completed the data can be backed up gt Manual backup see page 97 gt DataBASE export see page 111 gt All exports grade details grade overview etc see page 130 Although a manual backup for its own would meet the requirements we recommend using all mentioned security features Obwohl eine manuelle Datensicherung allein ausreichend w re empfehlen wir Ihnen alle genannten Sicherungsverfahren zu verwenden Copy save all generated files additionally to the PC In order to be able to recognize the currently created manual backup file as an archived school year we recommend to rename the file AC_Backup_Vx_date_time dat into e g AC_Archiv_2012_2013 dat Make sure that the file ending dat is being preserved In order to have the archive always within reach you ought to copy the data to the already existing directory on your mobile device TAPUCATE Archive gt Test with TAPUCATE if the archive file works faultlessly TAPUCATE gt Menu gt Open archive gt Choose file from the archive Apenschi Software XIII Further Functions Prep
164. phone Ordner ausblende is Kaum with the PC via USB first and store the import file to the Pa rn following already existing directory NEO RUSSIAN LK Excel Arbeitsmappe mit Makros xlsm Excel Vorlage mit Makros xltm Excel 2004 XML Arbeitsblatt xml TAPUCATE Import Excel Add In xlam Excel 97 2004 Add In xla Webseite in einer Datei mht UTF 16 Unicode Text txt Tabstoppgetrennter Text txt Windows formatierter Text txt If student pictures shall be imported as well the picture MS DOS formatierter Text txt MS DOS kommagetrennt csv Dateityp Wa 3741 14 71187 4 00 046379 r E i i j PT Windows k files have to be copied to the following already existing indows nn n leerzeirhenoetrennter Text nr directory TAPUCATE Imagelmport For further information about importing student pictures see Importing student pictures page 128 ATTENTION Please disconnect the smartphone from the PC then and remove the cable from your mobile phone During the import the device must not be connected with the PC because otherwise the access will be blocked In this case you will see the error message FILE OR DIRECTORY DOES NOT EXIST Apenschi Software Page 123 XII Import Export Now the import can be started Via the button Menu gt Data import the import can be started with one tap on the field gt Student data TAPUCATE will automatically create a back
165. r processed arbitrarily 1 DBid Class Lastname Firstname Remark Note Gender Birthday 213 10a Demodata Daniel Going to change school 12 06 m 1997 05 3 4 10a Example Eva f 1996 09 415 10a Test Tina f 1996 05 gt 25 10a Test Tim m 1996 04 b 26 10a Model Micha m 1996 10 7 27 10a 10c Lustig Lisa m 1997 04 8 64 10a Muster Maximilian m 1996 07 9 74 10a Model Martin XY m 1999 09 106 101 10a Model Marlen m 1999 09 111136 10a Prohe Pauline m 1997 07 Further processing using OpenOffice LibreOffice The CSV files created with the export function can for instance be exported to OpenOffice respectively LibreOffice and further processed The following procedure is recommended for a trouble free import To begin with the export files from the own directory if defined in the settings or from the standard directory TAPUCATE Export of the smartphone tablet have to be copied to the PC Please select the file that shall be imported in the file manager open the dialogue window with the right mouse button and select OpenOffice org Calc or LibreOffice Calc via Open with Apenschi Software Page 139 XII Import Export 7 AC_EXP_Eintraege 20 12 2011 08 05 CSV Datei IKB 2 AC_EXP_Erinnerungen 20 12 2011 08 05 C5V Datei 1 KB 7 AC_EXP_Notendetails alu Br Bela Mate OM Dated a AC_EXP Schueler 2 AC IMP _Schueler A ffnen mit d Editor Ausgew hlte Dateien mit Av ra berpr fen Microsoft Excel Vor
166. rately The PDF screenshot of the student overview including all grades and entries can be sent to a contact person via email directly from the student overview via the function gt Menu gt email with PDF Notre If entries shall be displayed in detail in the PDF screenshot the function auto expand entries must be activated via settings student overview Delete student entries Student entries can completely at any time In the student overview the entry context menu can be opened with a LONG tap on an existing student entry Via the function gt Delete entry this entry will be deleted irretrievably WY vemodata Daniel Demodata Daniel E Going to change H school 12 06 3 Homework Wght 20 0 34 OClass 3 02 26 13 01 31 13 02 06 13 02 13 13 03 05 13 03 18 19 03 19 13 0920 13 04 22 13 04 27 13 05 10 13 lomewo Gal eS 08 20 13 03 20 13 06 15 13 o Waht 50 0 Classwork esen Homewo Wght 20 029 Class 3 1 c C 01 27 13 0207 13 02 14 13 04 24 13 02 07 13 02 28 13 03 06 13 03 12 13 04 01 13 04 08 13 04 25 13 Classw Classw Gramma Classw Woht 20 0 36 Class 3 2 Participation 01 20 13 02 22 13 0318 13 04 04 13 05 07 13 05 13 13 05 19 13 Tests amp Wght 40 033 Class 28 EATA 02 05 13 03 05 13 03 26 13 05 06 13 05 25 13 Istte and te Ord te 4th te 5th te Performance chart Final G 3 32 05 20 12 12 24 1
167. red Classes not yet existing will be created with their names only The import searches the importfile in the directory SD CART TAPUCATE Import hat means you have to copy the import file into this directory The name of the file must exactly be as follows AC_IMP_Students csv You can copy the file rom your PC to the SD Cart by using an USB cable Please use the comma as the separator between columns Make sure you don t use the separator character ithin the data itself e g the LASTNAME should not contain commas When the import starts an import backup will be created automatically Like regular backups the import backup will be overwritten during the next import Therefore it is a good idea to make a regular backup of all data and or to save the import backup and also the regular backup file to your PC If an import error occurred you have to save the import backup file to your PC BEFORE you start a new import otherwise you might lose the last consistent backup of your database 11 08 x There are different ways of creating a CSV file gt Creation of a CSV file with Microsoft Excel gt Creation of a CSV file with Mac OS Excel gt Creation of a CSV file with OpenOffice gt Manual Creation of a CSV file by hand On our website you will find downloadable import files under the item tutorials gt CSV file AC_IMP_Students csv gt Microsoft Excel Import File AC_IMP_Students xls gt LibreOffice OpenOffice
168. ry TAPUCATE Import If student pictures shall be imported as well the picture files have to be copied to the following already existing directory TAPUCATE Imagelmport For further information about importing student pictures see Importing student pictures page 128 ATTENTION Please disconnect the smartphone from the PC then and remove the cable from your mobile phone During the import the device must not be connected with the PC because otherwise the access will be blocked In this case you will see the error message FILE OR DIRECTORY DOES NOT EXIST Apenschi Software Page 127 XII Import Export Now the import can be started Via the button Menu gt Data import the import can be started with one tap on the field gt Student data TAPUCATE will automatically create a backup when the import is started but this will be overwritten by following imports ATTENTION If an import has been erroneous it is important to copy the backup to the PC before the process of the import is repeated You will find the import backup under TAPUCATE Backup AC_ImportBackup dat If imported pictures shall be displayed in the class list as well this feature has to be activated via the button Settings gt Classes courses lists gt Show student pictures Importing student pictures Student pictures can also be imported with the CSV file IMPORTANT In order to avoid storage problem and consequently import proble
169. s English German b Classes courses assign existing student Furthermore there is the possibility to assign classes courses to students entered previously With one tap on the button Add students or via the class context menu LONG tap on a class tile it is possible to decide via the function gt Add students in the following dialogue whether a new student shall be added or a previously added student shall be assigned With one tap on gt existing students all students that shall be assigned to this class this course can be activated in the following student listing Apenschi Software Class 10a Seating Plans New Reminder Random student Add students Edit Delete class Page 30 V The Student Move student to another class There are two ways of moving students to another class gt Only the student base data WITHOUT gradings entries and reminders gt Student base data including ALL gradings entries and reminders From the class overview the window with the student base data can be opened with a swipe movement to the right on a student s tile or via the student context menu LONG tap on the student s name gt Edit a Move ONLY student base data If only the student base data shall be moved to a new class the new class must be activated in the student base data under the item Classes courses and the old class must be deactivated under the item base c
170. s Take Picture a Lastname Demodata tt Rotate Picture Left Firstname Mother eMail mother demodata com Rotate Picture Right 1 Phone 234 567 Remove picture Lastname Demodata 2 Phone Ms Move data Firstname Daniel 3 Phone 0123 456789 Marker XY Street Demostreet PDE Screenshot StreetNo 123 Id XY123456 hi Postal Code 4567 Gender m e City Demo Birthday 05 24 97 4 amp ge Classes 10a 4 Prefix Mr Banduan lt ngne Lastname Demodata Firstname Father Remark eMail father demodata com Languages English German 1 Phone 2345 67890 11 24 x With one tap on the button gt Menu the context menu will open A PDF file with the student base data will be created via the function gt PDF Screenshot The file student_data_ name date pdf will be saved in the folder gt TAPUCATE Export Depending on the printer it can be printed directly or after copying it to the computer NoTE With some smartphones tablets the saving of the PDF file on the SD card will be blocked as soon as the smartphone tablet is connected with the computer via USB For that reason Please create the PDF Screenshots first and connect with the computer and copy the data afterwards PRIVACY PROTECTION As standard the created PDF files are unencrypted Via gt Settings gt Security a password can be determined and an encryption can be activated Then you will need a PDF program that is able to dea
171. s can be adjusted Import Updating or completing student data An existing import file can be changed at any time gt Add classes Add students gt Change or delete individual students data These changes supplements will be integrated into TAPUCATE by further imports The columns class first name last name are always needed in order to identify the student For that reason students including all student data cannot be deleted with the import ATTENTION It is necessary to ensure that the import file does really contain the current student data Changes made previously directly in TAPUCATE that are not contained in the import file will be overwritten During the import TAPUCATE is unable to distinguish between what you want to have overwritten and what not In that sense it might be possible that you intend to update or correct the changes made in TAPUCATE per import For that reason it makes sense to limit the import to those data which shall actually be overwritten respectively supplemented gt Example You only want to change the birthday In this case the import file should only contain the columns class first name and birthday ideally limited to the students involved IMPORTANT Before doing such actions please run a data export of the class entries Function gt Menu gt Data export gt Class entries AND additionally make a backup Function gt Menu gt Data Backup Please save the export file and t
172. s not ask for permissions concerning access to the internet other data networks contact data etc during the installation That means running under Android TAPUCATE is even technically unable to establish such kind of communication The usage of apps without password protection AND extensive encryption has to be considered as gross negligence Apenschi Software IX Privacy Protection IMPORTANT NOTE While using TAPUCATE please consider the data protection rules that are applicable to you Make sure that you only collect save and process data within the legally permitted framework Use all of the safety equipment provided by your device B Setting an access password It is possible to determine a password which will be requested each time TAPUCATE is activated In the class overview the usage of a password can be activated with the button Settings gt Security via the function gt Use password TAPUCATE General Action Bar Birthdays Keyboard Date format ACCESS PASSWORD Class Course Lists What to show in the class listin the main page Use password Student Overview Ask for password each time app is activated What to show tn the student overview Access Password Password which has to be entered on each activation PLEASE CHECK CAREFULLY Grading Input and Output of grades Rounding Behaviour Tolerance Time a The time span for which you can leave TAPUCATE without being asked again f
173. s reminders shall be deleted collectively at the end of the year this can be done via the function gt Finalize period gt Delete reminders irretrievably For further information about the finalization of a period see Finalize period page 147 Apenschi Software Page 92 VIII Reminder IMPORTANT Before doing such actions please run a data export of the reminders Function gt Menu gt Data export gt reminders AND additionally make a backup Function gt Menu gt Data Backup Please safe the export file and the backup file at an external place see Data Backup page 96 and Data Export page 130 E Reminder Overview The reminder overview shows all reminders class student and entry reminders of a class as a list One way to open it is via the class context menu class overview LONG tap on a class tile gt reminder overview Alternatively the reminder overview can be displayed in the list area as well oe The reminder overview is divided in two parts 5 Reminder 1 04 05 13 06 18 13 DVD XY for Demo 04 23 13 05 08 13 Sport Zeigen Zita Lesson Baseball Absence 03 26 13 05 13 13 gt Upper part class reminders without students names All class reminders are listed sorted by maturity date here ee STO Test MISSING NOMEWOTK_ The date in bold shows the maturity date 05 06 13 05 20 13 Muster Maximilian A f Absence With a NOR
174. s standard but can be renamed and or extended arbitrarily see Add new class entry type page 85 All entered class entries will be saved in the list area of the class entry overview and can be reopened and edited there at any time It is possible to switch between the different lists overviews with a swipe movement to the left or to the right or via a tap on the list drop down menu gt Class entries gt Overview serial inputs gt Checklists Verview reminders Class list Lists view lt a OIG 5a 5b 8b ri ra mae pm ETA Mn 1 FL456 3 FL 234 2 FL 123 1 FL890 1 FL 456 1 FL 234 2 FL 345 GF 456 1 FL 456 GF 678 Lene Demodata Daniel 16 00 05 23 13 Ell Homework English Going to change school 12 06 This is a demo English HoWo Pres Class Pari Abse This is a demotext faa ae ae ia ae 1 05 23 13 Ml Lesson Content English 2 2 uf 7 5 This is a demo Sport Ista Athle Based Swimm Final Abse This is a demotext Ec 32 05 21 13 U Homework English 0 6 4 3 This is a demo Example Eva 16 This is a demotext English oe This is a demo 1 This is a demotext u j 05 16 13 E Homework English Sport er et ee eee This is a demo maa E This is a demotext This is a demo Lustig Lisa 16 10c This is a demotext English u sts Fi 05 16 13 Hl Lesson Content Eng This is a demo This is a demotext Sport mete 05 09 13 lll Homework English N 1 1
175. smartphone tablet gt TAPUCATE Backup f necessary Copy the picture data from the directory TAPUCATE Image to the related directory of the smartphone tablet gt TAPUCATE Image MORTANT Disconnect the USB cable from the PC and from the smartphone tablet otherwise the SD card will remain blocked gt Remove a possibly entered backup directory in the settings v Restore the data via the function gt Data Backup gt Restore data gt It might be necessary to reactivate the display of the student pictures gt Settings gt Class lists Course lists gt Show student pictures Apenschi Software X Data Backup F Export Import database Alternatively a backup can be made via Menu gt Backup gt the data base export The related buttons are gt Export database gt Import database Thereby the pure data in text form will be exported from the data base The new file can be restored with a data base import and is in contrast to other exports gt Menu Data export not designated for further processing with other programs The advantages are gt More robust against changes of the data base version Smaller files gt Data can be extracted from the file The disadvantages are gt No encryption which means that the files must not remain on the device and may not be transmitted via the internet gt No information about the structure which means that the data can possibly not be
176. ss overview LONG tap on the name of the class gt Edit see gt Functions of the class page 20 In this example the grading scheme A to F has been chosen Apenschi Software Page 38 VI Grading The shortcut n a is an additional standard entry in each grading scheme and means not available In this case a blank field will be added in the student s overview This way the teacher can see that a student was e g not present during a class test and that entering a grade there hasn t been forgotten The selected grade respectively the n a will then be taken over to the following grading window and further grading information can be added Demodata Daniel Grade B Subject English Category Homework Subcategory none Description Presentation Date 03 18 13 Weight 2 0 Note Romeo amp Juliet Status Active 22 42 Xx i Depending on which grading field was tapped in the class overview the fields Subject Category Subcategory are already pre assigned The same applies for the date As standard the current date will be displayed here but it can be changed by tapping As standard the date is displayed in the format DD MM JJ This can be changed in the class overview via the button Settings gt General gt Date format The following formats are available gt 31 10 13 gt Mo 31 10 gt 31 10 13 gt Mo 31 10 gt 10 31 13 gt Mo 10 31 All following fi
177. ss overview via the menu gt grading categories After the installation of TAPUCATE four main categories are defined as standard and two of them are activated see mark gt oral v activated gt written v activated gt practical gt social Apenschi Software VI Grading Categories of grades x x Oral Written Exams Sign of activated Participation category NOT USED YET NOT USED YET NOT USED YET 64 main categories NOT USED YET NOT USED YET NOT USED YET NOT USED YET NOT USED YET NOT USED YET NOT USED YET NOT USED YET 12 06 X amp Create a new main category There are 64 pre defined main categories available which can simply be renamed edited or activated with a short tap on a main category It is not possible to define new main categories Settings All subjects Settings Each class subject Edit grade category Name Homework on Verwendung f r Fach Usage per subject NER Klasse ein ausschalten Shortname HoWo ld ee a ee Woht Dec Inp 5 Weight 20 0 Sortindex 0 Woht See A ere os l iii Set weight for each 7 class subject Woht Dec inp Use category V ey 10c Wght Dec Inp Grp V English 11b Woht Dec Inp sp 4 V En 8b Wght Dec Inp Grp V Set grouping for each v Woht Dec Inp Grp class SU bject Sport Woht Dec Inp
178. st Support in sports f 2000 05 05 XY Ltd YX12 10a Demo Daniela Demo Daniela jpg Test4 XY f 2000 06 06 XY Ltd Yx2 10a LGSpCitys Muster Maximilian Muster Maximilian jpg TestS XY m 2000 07 07 XY Ltd YX34 Please do strictly observe that the birthday has the complete format JJJJ MM DD e g 2001 01 01 NOT 01 01 01 Usually the date will be recognized by Mac OS Excel and the date will be completed with the whole year figure If this is not the case reformatting is imperatively required Speichern unter If all data have been entered the file has to be saved as CSV file via Save as The file must have the exact name AC_IMP_Students csv Organisieren v Neuer Ordner SG E Desktop v 4 I Des Microsoft Excel Gr e m gt IMPORTANT The CSV format Windows comma separated FY Favoriten must be selected under file type If a different file type is m baier A Downloads chosen the mutated vowels will not be recognized which BB Dropbox might provoke system crashes vi 4 Ele Zuletzt besucht 2KB Ve ONE HINT If the file is saved in the standard format first Dateiname AC_JMP_Schueler it can be easily edited and or supplemented later on m utoren Allgemeine Formate Excel 97 2004 Arbeitsmappe xls Excel Vorlage xItx Excel 97 2004 Vorlage xIt Kommagetrennte Werte csv It is only now that you please connect the smart
179. synchronization can easily be started manually too gt open DropSync gt Menu Sync Now Apenschi Software XI Data Exchange Steps for device 2 e g smartphone gt App Dropsync Start synchronization once again gt Menu Sync Now gt open TAPUCATE gt Restore data via the function gt Data backup gt Restore data from auto backup Then the current data will be on device 2 e g smartphone If then changes are made here that shall be transmitted to device 1 e g tablet TAPUCATE has to be closed again and the synchronization has to be started on device 2 first after that on device 2 and via the function Restore Data the new data will be available on device 1 and can be edited again and so on Apenschi Software XII Import Export XII Import Export student data A Import student data Student data can be imported to TAPUCATE per CSV file CSV files are text files that can be processed and saved with almost every spreadsheet program Please make sure that the device is NOT connected to the PC with an USB cable The data is imported from a file in CSV format The import can process the same data like the export of the student data That means you can use an exported file student data as a template The import file can have more or less columns as the student data export You need at least the following columns CLASS LASTNAME FIRSTNAME Columns which TAPUCATE cannot refer to will be igno
180. t 3 gt Backup with different files directories on the smartphone tablet and additionally to another external location gt Manual backup copying to the PC gt Backup in the cloud gt Backup with the own email account IN ADDITION Backup of student pictures 1 gt Backup With the normal backup a backup file AC_Backup_V19 date time will be created which is saved to the directory TAPUCATE Backup With the normal backup the backup files are only saved directly on the device So if anything happens to the device all data might get lost The normal backup can be made quickly and with little effort in the following way Class overview gt Menu gt Backup After tapping on the button gt Backup a message window will open in which the exact backup directory including backup name is displayed again If this is okay the backup will be created after entering the password Apenschi Software X Data Backup NOTE For reasonable causes one appeal Make sure you input your password using the correct lowercase and uppercase letters and that no spaces have been entered inadvertently or added by the device Please memorize this password exactly it will be requested again when the data are being restored There is NO chance of restoring the data without correct password even we cannot do that 2 gt Backup to different folders It is possible to have an own directory created for the TAPUCATE backups
181. ted via the function gt Delete reminder In a further request the related reminder can be changed to done excused in only one step If for instance all reminders shall be deleted collectively at the end of the year this can be done via the function gt Finalize period gt Delete reminders irretrievably For further information about the finalization of a period see Finalize period page 147 IMPORTANT Before doing such actions please run a data export of the reminders Function gt Menu gt Data export gt reminders AND additionally make a backup Function gt Menu gt Data Backup Please safe the export file and the backup file at an external place see Data Backup page 96 and Data Export page 130 C Class reminder Displaying a class reminder Class reminders are general reminders concerning a class without student names concerning a class and or a subject These are only displayed in the reminder overview For detailed information about that see D Reminder Overview page 93 ites TER eerie DVD XY for Demo 04 23 13 05 08 13 s Zeigen Zita Lesson Baseball Absence 03 26 13 05 13 13 Create a class reminder ge DAE 3rd test Missing homework 05 06 13 05 20 13 Muster Maximilian Absence Via the class context menu class overview LONG tap on the 05 06 13 08 20 13 Eng i Model Martin name of the class a new reminder concerning t
182. the automatic backup to the own account Following adjustments have to be made via Settings w Security 1 Activation of the automatic backup gt Automatic Backup gt Use automatic Backup ACCESS PASSWORD Use password Ask for password each time app is activated 2 Enter password under Access Password R Password which has to be entered on each activation PLEASE CHECK CAREFULLY gt Automatic Backup Tolerance Time gt Password at least 4 characters The time span for which you can leave AndroClass without being asked again for the password BACKUP Backup Path Path to folder for Backup Files Backups will be saved to this folder IMPORTANT The entered path is relative to the external memory e g the SD Card 3 Adjust interval under 4 gt Backup eMail Backups will additionally be send to this address has to be confirmed by user each gt Automatic Backup ime gt Interval gt After each exit ETENEE Use automatic Backup Use automatic backups additionally to manual Backups Backups will be created automatically in the defined time intervals gt Password at least 4 characters Password needed for automatic Backups A password with atleast 4 characters is a necessary for automatic backups Please check carefully and write it down 4 Enter own email address under Send Auto Backup per eMail gt Data Backup Auto Backups will additionally be send to the address entered above has
183. the created PDF files are unencrypted Via gt Settings gt Security a password can be determined and an encryption can be activated Then you will need a PDF program that is able to deal with password protection Do not send any unencrypted data via the internet Furthermore for sending personal data it needs the permission of the people concerned Further processing using Microsoft Excel The CSV files created with the export function can for instance be exported to Microsoft Excel and further processed The following procedure is recommended for a trouble free import Apenschi Software Page 136 XII Import Export To begin with the export files from the own directory if defined in the settings or from the standard directory TAPUCATE Export of the smartphone tablet have to be copied to the PC CO f Datei Start Einf gen Seitenlayout Formeln Daten Then an empty Microsoft Excel document should be a xed EN gt Al opened al EO Eis is E a Aus Ausdem Aus anderen Vorhandene Alle Access Web Text Externe Da n7 Verbindungen aktualisieren Ver Select the function From Text via the tab DATA retrieve external data 3 4 Then select the file that shall be imported Name Anderungsdatum Typ 4 Nicht angegeben 5 7 AC_EAP Eintraege 20 12 2011 08 05 C5V Datei I AC_EXP_Erinnerungen 20 12 2011 08 05 CSV Datel 2 AC_EXP_Notendetails 20 12 2011 08 05 CSV
184. the student overview Participation Participation As standard these student entries are pre defined but Apane tange can be renamed and or extended arbitrarily see Missing homework mHom add new entry type page 79 Missing material mMat Is inattentive Is disruptive Displaying student entries in the class list a A E A entries can be displayed directly in the class l se le looolooole lo looule 5a 5b 8b 9a 9c 10a 10c 10f 11b 12a 0a J overview 1 Remin Demodata Daniel 16 GG 04 05 13 Which open respectively unexcused entries gar Emm gt and the number from which they shall be srunnwun Er displayed hast o be determined via TEAKE nn gt Menu gt student entry types see Example Eva 06 22 U a Add a new entry TYPE page 79 u Era DT 31 eee ss Example Sport Apenschi Software Page 67 VH Entries With a LONG tap on an entry field the entry context menu will open with the following functions For all selected unexcused entries Send an eMail send an eMail Status to excused status to excused status to graded Enter grade gt gt Status to graded gt Enter grade Student entries in the student overview All added entries will be displayed in the student overview sorted by entry types and subject As standard it is preset that at first all entry types are only displayed in the title bar PP oemo
185. this birthday list the birthdays of the present day those of the last week and those of the coming week are activated But the display can be adjusted individually Via the button Settings gt General it is possible to define the period that should be displayed before and after the present day Different settings between 0 and 4 weeks are selectable If the display of the birthday list shall be available with only one tap at any time a birthday button can be activated in the ActionBar For further information concerning the settings of the ActionBar see ActionBar settings of the classes overview page 13 Apenschi Software VI VI A Grading Grading Single grade Enter a single grade Single grades can be added in the class overview or in the student overview With a short tap on a grade field in the class overview respectively with a short tap on the symbol in the student overview a grade dialogue will open in which a new grade can be selected Demodata Daniel 16 Going to change school 12 06 English res Class Patir Tests 03 26 13 Fri 04 05 13 English English Lustig Lisa 16 10c amp English 5 1 Reminder 04 05 13 Tue 06 18 13 DVD XY for Demo Probe Peter 3rd test Absence 03 26 13 Fri 04 05 13 English Demodata Daniel 3rd test Missing homework 05 25 13 Sun 05 26 13 English Lustig
186. thout saving After that the class overview with all class entries will open again Edit a class entry Class entries can be changed respectively edited afterwards arbitrarily at any time With a normal tap on an existing class entry this will be opened and can be adapted With the button v the changes will be saved and with the button x the input will be cancelled without saving After that the class overview with all class entries will open again Apenschi Software VH Entries Delete a class enty Class entries can be deleted one by one or collectively at any time With a LONG tap on an existing class entry each class entry can be deleted separately via the function gt delete If for instance all class entries shall be deleted at the end of the year this can be done via the function gt Finalize period gt Delete entries irretrievably For further information about the finalization of a period see Finalize period page 147 IMPORTANT Before doing such actions please run a data export of the class entries Function gt Menu gt Data export gt class entries AND additionally make a backup Function gt Menu gt Data Backup Please safe the export file and the backup file at an external place see D Data Backup page 96 and Data Export page 130 Create a copy of a class entry Copies of an existing class entry can be generated from the list view Selected element
187. tic Backups A password with atleast 4 characters is necessary for automatic backups Please check carefully and write it down Send Auto Backup per eMail Auto Backups will additionally be send to the address entered above has to be confirmed by user each time Interval for automatic Backup Number of days after which a new backup is automatically created Automatic Backup Path Path to folder for Backup Files Automatically created Backups will be copied to this folder IMPORTANT The entered path is relative to the external memory e g the SD Card This can be used to automatically copy Backups to other devices by Cloud Storage services and Sync Apps if they use the same folder PDF EXPORT Encrypt PDF exports Encrypts all PDF exports with the here provided password PDF Password Password used for the encryption of PDF exports Please check and note it carefully 20 43 x Apenschi Software X Data Backup As standard the function gt Use automatic Backup is activated If that isn t the case for any reason please activate this After that the backup interval shall be checked and adjusted the ideal setting is after each exit Apart from that it is possible to enter an own directory Then the auto backup file will be saved to this directory Existing directories will be recognized new directories will be newly created Send automatic backup by eMail Here as well it is possible to send
188. to be confirmed by user each time gt Data backup email address Interval for automatic Backup gt Number of days after which a new backup is automatically created Automatic Backup Path Path to folder for Backup Files Automatically created Backups will be copied to this folder IMPORTANT The entered path is relative to the external memory e g the SD i i A Card Th s can be used to automatically copy Backups to other devices by Cloud 5 Activate email tra nsmission under Storage services and Sync Apps if they use the same folder PDF EXPORT gt Automatic Backup a Encrypt PDF exports gt Send auto Backup per email Encrypts all PDF exports with the here provided password PDF Password Password used for the encryption of PDF exports Please check and note it carefully Apenschi Software GO 46 20 X Data Backup When the backup has been successfully completed manually or automatically one will be asked whether it shall be transmitted via email This must then be confirmed or cancelled If the backup is sent to the own private email address all data are automatically archived by date additionally on another server device If anything happens to the smartphone tablet then different backups will be available at any time NOTE Please check from time to time whether the backup files arrive and have a plausible size Of course these backup files are protected as well and can only be opene
189. trip signatures to be handed in applications etc NOTE The entries are designated for the recording of durable information about the rating of students If missing homework is recorded via the entries this will be summed up in the student overview as well Class list List view BG I9 5a A e or u bg Tas p T E 1 FL456 3 FL 234 I 2FL 123 1 FL 890 1 FL 456 1 FL 234 2 FL 345 GF 456 1 FL 456 GF 678 New Checklist Demodata Daniel 16 00 Money for copies Going to change school 12 06 Due 03 28 13 Pending Done FJ English HoWo Pres Class Pari Test 7 _ _ x Due 05 29 13 Pending AAH Done amp gt Normal tap uSp rt istq Athle Baseb Swimm Class trip collect money l EEA Due 06 16 13 Pending D Done PI Tick off a checklist Registration half marathon Example Eva 16 Due 06 30 13 Pending Done EJ Howo Pres Ciass Pani English 1 Class trip permission parents gt Ke ng ta p 0 pe NS 8 10 5 2 Due 04 16 13 ing Sport e Bh ee Final Abse context menu Eee 1 Checking Lustig Lisa 16 10c EB _ 2 eMail all English nn 3 eMail pending Gii 22 or A aana eMail done 5 Edit 6 Delet Model Micha 16 The checklist overview is in the list area With a swipe movement to the left or to the right or via a tap on the lists drop down menu one can switch between the different lists overviews gt
190. tures see D Importing student pictures page 128 ATTENTION Please disconnect the smartphone from the PC then and remove the cable from your mobile phone During the import the device must not be connected with the PC because otherwise the access will be blocked In this case you will see the error message FILE OR DIRECTORY DOES NOT EXIST Now the import can be started Via the button Menu gt Data import the import can be started with one tap on the field gt Student data TAPUCATE will automatically create a backup when the import is started but this will be overwritten by following imports ATTENTION If an import has been erroneous it is important to copy the backup to the PC before the process of the import is repeated You will find the import backup under TAPUCATE Backup AC_ImportBackup dat If imported pictures shall be displayed in the class list as well this feature has to be activated via the button Settings gt Classes courses lists gt Show student pictures Import using a manually created CSV file It is also possible to create a CSV file manually by hand However experience has shown that this method is very error prone during the input creation It is imperatively required to consider the following points 1 The following information can be imported with these titles Class Lastname Firstname Picture Marker Remark Note Gender Birthday Organisation ID Sortindex Languages
191. type Absence Abse F Excused Given later Title Lesson Baseball Done Demodata Daniel Subject English Already Graded Date Thu 05 23 13 Optionally it is also possible to Value 90 Create reminder Number of days Tue 05 28 13 se enter a maturity period by entering to maturity H the number of days to maturity AGNA otherwise the maturity period will be 1 day For detailed information about that see amp Create a single student entry page 69 With the function serial input entries and reminders can be generated automatically gt double tap on the entry field Demodata Daniel 16 For detailed information about that see D Entering grades an entries with the serial input page 46 Lustig Lisa 16 Example Eva 16 Edit an entry reminder Entry reminders are reminders that have been generated concerning an added student entry For that reason editing the entry reminders is identical to editing the student reminders see D Edit a student reminder page 89 Delete an entry reminder Entry reminders can be deleted separately in the reminder overview as well as in the student overview With a LONG tap on a reminder the reminder context menu will open The reminder can be deleted via the function gt Delete reminder In a further request the related entry can be changed to done excused in only one step If for instance all reminders student and clas
192. ubdirectory in the existing TAPUCATE folder the following has to be entered in the settings gt TAPUCATE Backup_January13 In this example the subdirectories Backup _January13 is created under TAPUCATE as well Existing directories are recognized new directories will newly be created Spaces must not be entered Apenschi Software X Data Backup These directories are created at the same place at which the standard directory TAPUCATE was created normally on the SD card or if there is no SD card on the internal hard disc This drive cannot be changed For that reason entering a drive is not possible for example gt sdcard TAPUCATE Backup January13 In this case an own directory of the name sdcard would be created One could for example have a new directory created each month for the respective current month before making backups That way the backups would be clearly sorted Nevertheless the backup files do only exist on the device if this backup method is used Without backup to an external location these would get lost e g in the event of a loss or damage of the device 3 gt Backup with additional external copy In order to protect the student data even in the event of damage or lost of the smartphone tablet the frequent external storage of the backup files and the external storage of the student pictures once in the event of changes are imperatively required There are different ways
193. ue 05 28 13 Eng amp Model Micha 16 Lustig Lisa 16 10c English Pres 05 09 13 Thu 05 23 13 Sport 05 25 13 Sun 05 26 13 Engli Lastname Demodata Firstname Mother Mal mother e 0123 456789 Street Demostreet 123 ie 4567 w Demodata we Father Mail father demodata com e 2345 67890 movement to the left on the Due 05 29 13 Pending Done amp Class trip collect money Due 06 16 13 00 Registration half marathon Due 06 30 13 Class trip permission parents Due 04 16 13 You can switch between following overviews with a swipe movement to the left or to the right on the list area or alternatively with a tap on the list symbol incl name gt Class entries gt Serials gt Reminder gt Checklists Apenschi Software Page 12 Ill TAPUCATE Overviews Settings for the classes overview a ActionBar settings ofthe classes overview The ActionBar of the classes overview can be assigned with up to 4 function buttons with smartphones usually 2 As standard the following functions are assigned with a button gt New Class gt New Student gt Settings gt Help It is reasonable to assign frequently used functions to the ActionBar in order to be able to execute them more quickly with only one tap TAPUCATE Class Course Lists MENU ITEMS IN HEADER
194. unction gt Menu gt Data export gt class entries AND additionally make a backup Function gt Menu gt Data Backup Please safe the export file and the backup file at an external place see Data Backup page 96 and Data Export page 130 Apenschi Software VIII Reminder VIII Reminder A General information Three different reminder types can be generated 1 Reminders concerning a class gt Class reminders Open reminder 2 Reminders concerning a student gt Student reminders 3 Reminders concerning entries gt Entry reminders Due reminder OjO OO G 00000000 5a 5b 8b 9a 9c 10a 10c 1 FL456 3 FL234 2 FL123 1 FL890 1 FL456 1 FL234 2 FL345 The number of all open undue reminders of a class is displayed in the class tile top right in a blue point The number of all due reminders of a class is displayed in the class tile top right in a red point Demodata Daniel 16 B Student reminder Displaying student reminder Student reminders are displayed triply Sum of all reminder gt as sum in the class overview next to the student The number of all open undue reminders of a student is displayed to the right of the grade fields in the class overview in a blue point Demodata Daniel 16 04 05 13 Tue 06 18 13 DVD XY for Demo Going to change school 12 06 English ae 03 26 13 Fri 04 05 13 E
195. up when the import is started but this will be overwritten by following imports ATTENTION If an import has been erroneous it is important to copy the backup to the PC before the process of the import is repeated You will find the import backup under TAPUCATE Backup AC_ImportBackup dat If imported pictures shall be displayed in the class list as well this feature has to be activated via the button Settings gt Classes courses lists gt Show student pictures Import with OpenOffice LibreOffice If the CSV file shall be created via OpenOffice respectively LibreOffice the following procedure is recommended for a trouble free import In an empty table in OpenOffice respectively LibreOffice the first line must contain the column headings The following column headings with exactly these names can be used Class Lastname Firstname Picture Marker Remark Note Gender Birthday Organisation ID Sortindex Languages Contact1Prefix ContactiLastname ContactiFirstname ContactleMail Contact1TelNo Contact1TelNo2 Contact1TelNo3 ContactiStreet Contact1HouseNo Contact1PostalCode Contact1 City Contact2Prefix Contact2Lastname Contact2Firstname Contact2eMail Contact2TelNo Contact2TelNo2 Contact2TelNo3 Contact2Street Contact2HouseNo Contact2PostalCode Contact2City Contact3Prefix Contact3Lastname Contact3Firstname Contact3eMail Contact3TelNo Contact3TelNo2 Contact3TelNo3 Contact3Street Contact3HouseNo Cont
196. uring each successful automatic backup a backup file AC _AutoBackup_V19 dat will be saved to the existing standard directory TAPUCATE AutoBackup or to an own directory and will be overwritten by every following restoration If this last automatic backup shall be restored from the standard directory there must be NO directory entered in the TAPUCATE settings Security Automatic Backup gt Path for auto backup Only if there is no entry TAPUCATE will revert to the standard directory TAPUCATE AutoBackup Otherwise the entered directory will be used If necessary the backup of the directory TAPUCATE Image student pictures shall be copied to the smartphone tablet Apenschi Software Page 108 X Data Backup The restoration can be started easily and quickly via the function gt Data backup gt Restore data from the automatic backup IMPORTANT Without correct password NO data backup can be restored Make sure you input your password using the correct lowercase and uppercase letters and that no spaces have been entered inadvertently or added by the device Restoring Backups from the Cloud or a PC lf backups are saved in the cloud and or the PC they can naturally be restored as well Therefore the following approach is recommended gt Copy respectively overwrite the existing old backup from the cloud directory or from another backup directory to the PC into the standard backup directory on the
197. values is activated in the entry settings they will be visible accordingly in the student overview Finally a maturity period for the generation of reminders can be defined This option is also reserved for the input of entries reminders for grades are not provided For further information about entries see amp Entries page 67 The student area on the right hand side is reserved for the input of grades and or entries With one tap on the button gt Show one can switch between four different views gt Show All gt Show Grades Notes Show Grades only Show Entries only If only grades are being entered it is reasonable to switch to the view Show Grades only or to Show Grades Notes There are two ways of entering grades with the serial input 1 A short tap on grade will open the grading dialogue and the grade can be selected 2 Slide bar control A grade will be generated automatically by moving the slide bar control This happens with a little retardation so that the grades won t be changed by mistake while scrolling The slide bar control can be deactivated too Class overview gt Settings gt Grading 3 gt Menu gt Fast Grading The grading dialogue with the students 7 gt lt names will be opened immediately and the whole class can be grade without a further tap The fast grading will finish i automatically via the return button
198. w directory Dropbox AutoBackup will be created Then the cloud sync app has to be installed and set up once gt Install cloud and sync app e g Dropbox AND Dropsync on the smartphone tablet gt Register on the Dropbox website on the Internet Install the PC version of Dropbox on the PC gt Create a subdirectory e g TAPUCATE in the new Dropbox directory with the file manager gt Open the Dropsync app on the smartphone tablet and connect to the Dropbox account gt Then it has to be defined which directories shall be synchronized and at which intervals gt Function Synced Folders gt Local Dropbox_AutoBackup gt Dropbox TAPUCATE gt Function Autosync Intervall With these settings the backup directory Dropbox_AutoBackup with all automatic backups will be saved to the cloud and afterwards to your PC in the created directory TAPUCATE according to the defined synchronization interval of the Dropsync app gt function Autosync Intervall It is recommended to copy the complete cloud directory TAPUCATE from the Dopbox folder directly to the PC in frequent intervals D Backup student pictures Student pictures are not backed up with the normal backup as they are not saved in the data base and they do not have to be changed as often For that reason it is imperatively required to save the picture data from TAPUCATE externally Therefore please copy th
199. wers 0200413 02 1813 032013 0402713 040313 02 06 13 02 06 13 es ER Lesson Lesson Lesson EEA Ee 2 0307713 09 72 13 za aera Lesson Performance chart In the PDF screenshot all entries can be displayed aa either in detail or only as title bar Absence All Missing homework All GI Andmciass Student Overview Apenschi Software VH Entries This depends on what settings have been made in gt Settings gt Student overview gt auto expand entries If this function is activated all entries will be displayed in detail If this function is not activated the entries in the PDF screenshot will only be displayed with the title bar PRIVACY PROTECTION As standard the created PDF files are unencrypted Via gt Settings gt Security a password can be determined and an encryption can be activated Then you willneed a PDF program that is able to deal with password protection Do not send any unencrypted data via the internet Furthermore for sending personal data it needs the permission of the people concerned For exports Please save the files for further processing on a safe data carrier and delete them on the mobile device Export student entries All entered student entries can be exported to a spreadsheet program for further processing From the class overview the function gt data export can be started via the menu button For further information and descriptions about the export and the following furt
200. with different taps on the grey entry fields Show Entries only Daniel 16 The following settings can be made with all entry fields Eva 16 rove Pan IxTap Wo Entry is created En m Lisa 16 2xTap WR Entry and reminder are created 3xTap WW EXCUSED entry is created 4x Tap All settings are deleted v With the button the input will be cancelled without saving the changes will be saved and with the button Apenschi Software Page 72 VH Entries Setting a student entry to excused done If for instance excuses for absences are handed in or missing homework is handed in later the related entries shall be changed to excused handed in later done There are four different ways of doing that a Student overview Open an entry with a single tap from the student overview and activate respectively tick off the field excused handed in later done in the checkbox Demodata Daniel 4 Demodata Daniel Absence All O Going to change school 12 06 4 1180 00 2 190 00 Absence English Homework Wght 20 0 34 Class 3 1 EC 1 ooo o o 00 05 25 13 Absence 02 26 13 01 31 13 02 06 13 02 13 13 03 05 13 03 18 13 03 19 13 03 20 13 04 22 13 04 27 13 05 10 13 English omewo Presen Homewo Homewo Presen Absence Sport nn 04 10 13 Absence Sport C Ra Ene eae 03 26 13 Absence 90 0 01 27 13 02 07 13 02 14 13 04 24 13 ehe 02 28
201. y for a restoration Depending on the type of the backups made there are different ways of restoration gt Restore a manual backup gt Restore the last automatic backup gt Restore a backup from the cloud or the PC Restoring manual backups Restoring manual backups With every successful manual backup a backup file AC_Backup_V19_ date _ time dat will be saved to the existing directory TAPUCATE Backup or to an own directory If necessary the backup of the directory TAPUCATE Images student pictures shall be copied to the smartphone tablet BEFORE executing the restoration Apenschi Software Page 107 X Data Backup Via the function gt Backup gt Restore database a file manager will be opened With a tap on the directories one can switch between all directories of your device and the desired backup file can be selected Choose file lt gt Root mnt sdcard Tapucate Backup AC_Backup_V19_130524 121840 dat 213 02 KB 12 18pm AC_Backup_V19_130524 104039 dat 214 02 KB 10 40am 12 18 3 x The restoration can be started via one tap on a backup file and will finally be executed after the password has been successfully entered IMPORTANT Without correct password NO data backup can be restored Make sure you input your password using the correct lowercase and uppercase letters and that no spaces have been entered inadvertently or added by the device Restoring the last automatic backup D
202. ynchronized and at which intervals gt Function Synced Folders gt Local Dropbox_TAPUCATE gt Dropbox TAPUCATE gt Function Autosync Intervall With these settings the backup directory Dropbox_TAPUCATE with all backups will be saved to the cloud and afterwards to your PC in the created directory TAPUCATE according to the defined synchronization interval of the Dropsync app gt function Autosync Intervall In this case all backups will exist in the cloud and on the PC as well Apenschi Software X Data Backup For a better overview it is possible to create a monthly subdirectory which can be frequently adapted gt Define anew backup directory subdirectory for the Dropbox synchronization in the TAPUCATE settings under gt Security gt Backup gt Backup Path e g Dropbox_TAPUCATE Backup_Jan13 As the app Dropsync synchronizes all files and subdirectories nothing needs to be changed here Depending on the set Autosync Intervall all subdirectories including all backup files from the directory Dropbox_TAPUCATE will be saved to the cloud into the directory TAPUCATE It is perhaps reasonable to copy the entire cloud directory TAPUCATE from the Dropbox folder directly to the PC at regular intervals C Automatic Backup Configure an automatic backup TAPUCATE offers the option to have backups automatically created gt At every exit gt Daily gt
203. your DEVICE or the buttons in the ActionBar for displaying the menu on each of the pages e g for entering the first course class or to view the help page By using the BACK Button of your device you can leave pages and save your inputs at the same Add new student time By doing long or short presses on certain elements you can view related menus or directly jump to certain pages E g if you do a long press on a class in the classes overview its menu gets displayed from which you can choose to add students to the class By doing a long press on a students name in the class list the menu of the student gets displayed And so on Add new Class By wiping to the right on a student in the class list you can edit the students data By wiping to the left the overview of the student is displayed By left right wiping in the overview you go to the previous next student 20 37 x Already now class and pupil records can be added The data input of all class data student data and student photos will be much easier and quicker via the CSV import look up Import student data page 119 But of course it is possible to enter ALL student data by hand as well By tapping the button gt New class amp the class window Edit class will open see following page and to begin with anew class can be added Apenschi Software Page 20 IV The Class Edit class Name 10a School year 2011 Sport English R

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