- SirieSoft
Contents
1. The Initialize Controller is to set up the controller and door setting Each controller has a unique controller id and IP Address Furthermore one controller can control minimum of 1 doors and maximum of 4 doors If the controller selects to control 1 door one door id and name will be listed on the door list which is under the particular controller id and the door id must be unique In addition door s use mark is use to control which door or controller can be used by user Set Type State how many door can be controlled by that particular controller One controller can only control 1 door 2 doors or 4 doors CommPort Communication port CommtType Consists of two Communication Type TCP IP and RS 485 Different controller model uses different communication type e Controller model lt AD370W gt TCP IP e Controller model lt AD370 gt RS 485 IPAddress Internet Protocol or IP addresses KACS will base on the controller s IP address stated on Initialize Controller Page to control the controller Use mark The door is using L The door is not using Note To connect the computer to the controller 1 Find out what is the Controller IP Address from Controller e g 192 168 0 147 Step Menu gt System gt Set TCP IP gt IP address 2 Choose TCP IP for CommType 3 Double Click the IPAddress column in order to insert the IP address e g 192 168 0 147 According to the requirement enter the value and all the se2. To export the report to a different format click the Export button the far left icon and choose the desired format that you wish to export to F System Maintenance System Maintenance gt Hardware Setting Gye TN 1 Oi irie T Sepp ort Boe PrE TEmE Pie himn Ora 9 Adige Feet Typem Pieren eee reip am 3 j ny Tiuka Leete m eT T AE Bimm Ardn Dala 4 Rocaid Abe Orei Harresi Fides Parid Back Deita Heid Emap Atendenotheget F Scher HEH Time Recorder Dinecbon E ne ysm Maishrane Derat Deka Mode Al Meine i Bot Tire hacda Chita demie e Henkes Seti Cae ae ii D a a ea etd Ty Fata La LESY ee FEA Let Manise Timer Wicd treatable a des Peco Te amne Seip Curent Record amoni 75 Wadas hap Oime om iniaa Conti EEE Ea IRALZOOR aea Fc or Coy Pied Ti Last Agcom Dati ar Se Hece amar i Ermm ri kyi SirieSoft Pit areas See be Cran Vee Hae Sine Lat Core iti hanes Sie LO Aa al Working Directory This is the working directory where the files and data would be stored in It is recommended that you do not change the working directory path Record Files Directory The directory folder would be located inside the working directory path specified earlier This directory temporarily stores the data that is being transferred from the SD Card into the database Attendance Report gt Get Data Record Backup Directory Every time after a Get Data session all the files from t
3. Change Shift functions Just select the date that the employee wishes to change and then select the new shift under Change To Shift A remark could also be specified to give further explanation as to why that particular employee wishes to change shift Admin Data gt Master Card Setting Master card is specified for the purpose of getting the data into the SD Card from the time recorder In order to retrieve data from the Time Recorder you need a master card to access it In order set in a master card all you need to do is click on the Read A Card button and touch the card that you wish to set it as a master card onto the time recorder make sure the time recorder is attached and switched on The rest of the fields are the same as described earlier in Employee Setting Admin Data gt Temporary Card Setting The procedure here is almost the same as Master Card Setting The only difference is the additional Description field for you to specify the use of that particular temporary card be it for a visitor use or something else E Attendance Report Attendance Report gt Personal Report r Delile 7 i s Ceraint AlErgipan Fome Thade Ha Deae i ANA Esta Shit Extra st Owmighii Osme This is where you get your personal report done There are basically 3 functions here under personal report The first one is the Manual Adjustment the se
4. Minute 00 59 Once you have selected all the files on the left hand side just press Copy to copy it to the right hand side And after you have done that just click To Database and all the data will be inserted into the database To remove just select the files to remove and press Remove Miscellaneous gt Data Inquiry E SirieTMS 3 0 08 SirieTMS Support oka File Admin Data Attendance Report System Maintenance Miscellaneous Help Admin Data Database Inquiry From Wednesday May 07 200 To wednesday May o7 2006 File Inquiry Data Folder C SirieSoft SirieT MS Record Backup Time Recorder ID Attendance Report E System Maintenance Card Ho Miscellaneous ard No Data Inquiry group Change Shift Manual Adjustment Post To Payrall ek Data Real Time Monitoring Powered byi SirieSo nase IT Solutions Provider www SireSoft com Current Views Data Inquiry Last Committed Action None OF 05 2008 10 49 36 AM Data inquiry is to browse the database of all the time transactions that has been stored inside the database There are 2 types of data inquiry here One is to inquire the local database This is the database that stores all the other information i e the employee details and etc The second type is to inquire the data file that is extracted from the Time Recorder the files that was mentioned earlier under the section Get Data Misc
5. controllers that have been registered successfully G Miscellaneous gt Get Data E SirieTMS 3 0 08 Sirie TMS Support Fie AdminOData Attendance Report System Maintenance Miscellaneous Help Source Directory Admin Data Attendance Report e 2 Documents and Settings drvrtrnip _System Maintenance 5 Program Files Miscellaneous SirieDAS Database 2 SirieSoft Data Inquiry EJ SirieSoftDAS Group Change Shift i Manual Adjustment Post To Payroll Copy gt gt gt ADFD Get Data Snes lt lt lt Remove ryan le ae 7 ALS TUY See i DO To Database Overall Progress Powered by SirieSoft _ wii SineSoft com Current View Get Data Last Committed Action None ovsosf2o08 10 57 06 AM Here is where you transfer the data from the SD Card into SirieTMS database All you have to do is just plug in the USB SD Card Reader and select the drive that is assigned to the USB SD Card Reader Once you have done that you should see a list of files provided you have transferred the data from the Time Recorder into the SD Card Below is the format of the filename that you should have AMYYMMDD Hmm A The fixed Starting Code A M Machine ID from A to Z YY Year 00 99 ex 05 for year 2005 MM Month 01 12 DD Date 01 31 H The unit of Hour in which the file is created ex 3 stands for 3 or 13 O clock For distinguishing one from more than one files in a day mm
6. 23 add Woload E E TT The particular record have been deleted successfully gt Z gt gt Device O Main1 192 168 1 198 deregistered successfully Deregister controller process completed 5 7 2008 10 09 Register One Register All DeRegister All fea il ESI Assign card id and Access rights to the employee that has already recorded on personnel i e Personnel Information Maintenance Note Employee who had ticked Resignation mark on Personnel Information Maintenance will not be registered When the Access Right Status is False it means that the user has not register the particular employee to the controller When the Access Right Status is True it means that the user has registered the particular employee to the employee Search Search personnel record by using Personnel ID Personnel Name or Card ID Add Assign selected Controller ID and Door ID to the selected employee Delete Delete the selected Access Right If the user deletes the Access Right when the status is True the system will prompt out a message to remind user to click the Upload button to deregister the Access Right from the controller Note Only one Access Right record will be deleted User can search employee record by entering the employee s personnel id and then click S button to start searching Use the same procedure to search employee s record by using personnel nam
7. Company Address Telephone amp Fax Ma Time Recorder Seral Ho Time Recorder Serial Mo Mo Time Recorder Serial Mo Add The report header consists of 3 lines which will hold the Company Name Company Address and Telephone amp Fax No It is not necessary for you to key in just your company name only under the Company Name field You could add your company registration no or anything that you wish for it to appear at the header section of the report As for the second section each time recorder comes with a unique serial and keying them in will provide better management of time recorders especially when there s more than one in use Help gt Registration Info Sirie TMS Registration Info Registration Info Company Mame SirieS oft CD ker pe e 2 p This is where you enter in the CD Key provided to you in order to activate your copy of SirleTMS However you are only allowed to register if the correct dongle is detected otherwise you would not be able to register So make sure you have the correct dongle attached and the correct CD Key D Admin Data Admin Data gt Department Setting ive Tie 1008 paet Supper i Fia premon Jarda Report Sary iaaa Peer ee Hep l Kinm Dea Fi Danrimert Mame a o Carpet tore T Sat aiting Lia Share Charcha reper yee Iring Maier Sard Sete lenr y Cri ai Ahn Erpa Fi yae Mupi ah Misi AIHH m ia Eem os S
8. Main3 192 168 1 195 Communication Error 5 7 2008 10 22 59 AM DeRegister All data completed Quit 5 7 2008 10 22 59 AM Event list box will display the situation after the deregister has been done Example message Device 1 LEDI Le 192 168 532 211 Com munitication Error 1273172007 12 59 59 PM Device Controller ID Controller Name IP Address DeRegister Status Action date and time Register Status list Cleared successfully The particular controller s record has been deregistered successfully Il Communication Error The particular controller is not connected with KACS Il Invalid Value The particular controller s record is not a valid value IV Parameter is not hexadecimal The particular controller s record parameter is not in hexadecimal format V Does not match parameter length The particular controller s record parameter length e g Card No does not match the format VI Not supported type The particular controller s record data type e g Date format is not supported by the system VII Operation Error Controller s operation error e g Operation error will occur when user deregister the unregistered Card VIII Deregistered failed Unknown error The particular controller s record had not been deregistered successfully because of unknown error i e exception error At Access Rights table controller s status will change to false for those
9. Sirile TMS version 2 8 06 Standalone concept SOFTWARE USER MANUAL A Pop up Dialog Messages Database initialization Database intalization When running for the first time a database has to be initialized first because anything could happen Once the database has been successfully initialized all you have to do is press OK and restart SirleTMS SirieTMS Login dialog F SinieTMS Lovin m Login Details Username admin This is the login screen for SirleTMS For the default username and password please refer to the information that has been provided to you upon purchase a ok a Pa e em q nnr aTM be ee _ Syaa Hineao i ieTMS hes Ps hae seal Canty Mactorm 1 Uphoed Proximity Badge Chae Abe hine Henry ALLU Time Management System Oates La ene Smarter Faster and Easier Hepta Dragii 1D minutes get all payroll calculation done Terria gt 202 Bree ee BO Cy coc Braap E De eee Curent vera Main Paga Lead Cordi Aian Pera l MBOIR AA This is the default main screen C Menu Functions File gt Change Password SirieTMS Change Password Change Password Old Password New Password Confirm Password Cancel The username for the login is fixed so it is non changeable However the password could be change File gt Company Info SirieTMS Company Info Company Info at shown on reports Company Mame
10. cond is Generate Report and the third is Preview Print Report Each of these 3 functions will be discussed in a details on the following pages Attendance Report gt Personal Report gt Manual Adjustment Selection Dialog Manual Adjustment Selection lnquired Group Department All Employees Employee 12345678 12345678 Rob ingui Period From Thursday May D8 2008 EJ To Thursday May 08 2008 This is the dialog screen that you will first see when you click Manual Adjustment on the personal report screen It basically asks you which employee s transactions that you would like to adjust manually and also the period of the adjustment will take place Attendance Report gt Personal Report gt Manual Adjustment Selection Dialog gt Manual Adjustment Manual Ad justment E Employee Code 12345676 AT Date 08 05 2008 5 00 00 PM Other Unpaid Le Leave Medical Leave From 9 00 00 AM To 5 00 00 PM Single Record Time 12 00 00 AM Late Arrival Remark Mi edical Leave This is the Manual Adjustment screen Practically in manual adjustment you can only insert new time stamps You are unable to delete time stamps that were collected from the time recorder You can delete time stamps that were manually inserted but not the time stamps that were collected from the time recorder There are 2 types of pre set time stamps
11. e and card id Register One Register the selected employee s access rights to the controller Register One Employee ID Name Department frf Tel Source TE EOE PENA m 321 Lin Jun Jie 123 Yap Ching Fong Controller Door Status List O Main1 O Door1 false Access Rights Table Selected Ds TOT ETT Register One Event Device O Main1 192 169 1 199 CardNo 08440046 registered successfully 5 7 2008 10 13 51 AM Device 1 Main2 192 169 1 10 CardNo 08440046 Communication Error 5 7 2008 10 13 54 AM Deregister One List Register data completed Quit 5 7 2008 10 13 54 AM Device O Main1 192 168 1 198 deregistered successfully 5 7 2008 10 18 19 AM Device 1 Main2 192 168 1 10 Communication Error S F 2008 10 18 22 AM Device 2 Main3 192 168 1 195 Communication Error 5 7 2008 10 18 25 AM Cancel Deregister data completed Quit 5 7 2008 10 18 25 AM a Exit Search Search employee record by using their Personnel ID Name Department and Card No Note If the Personnel ID Name Department or Card No is not entered or selected before click Search button all the employees record will be display on source list Reset All Reset all the setting including Personnel ID Name Department Card No Source List and Selected List Register One Register the Access Rights for the selected employee s to the controller Step 1 Search the employee by using their Personnel ID Name Depar
12. ellaneous gt Group Change s oo e Aimi Get Date BIER Shift Group change shift is basically same as the Change Shift function under Employee Setting The only difference is that instead of changing a shift for 1 particular person at 1 particular date Group change shift allows you to change shifts for several people at a time in a range of time Usually people would use this functions when they are having a particular busy week and all the employees have to work overtime So it would be easier to change their shift to another shift that would better accommodate the overtime Miscellaneous gt Real Time Monitoring Collect Transaction data from the controller s shown at controller list box on the spot GI Real Tame Montinrine Eri Be Drie Pail Lepime minibar Meri Hatti She Boning E OIA IRI Le ENID B22 WHEAT IES JH SI ERE OIG OED a a Contoder 0 C ham Controller list puis Conbnder 1 0 Hv s 7 Donika 2 10 Ana Box D Note C Connected Hara E tare ae i ee Ag En paan Fig iih Note The controller which has ticked the Use Mark on Initialize Controller will only be shown in the Controller Status box Step 1 Click Start Monitoring button i Check the controller s status displayed on controller list i e Check whether the controller is connected or disconnected to the system il Collect the transaction data on S
13. em L The descriptions here will be used when doing manual adjustment for employees that applied for either paid leave or unpaid leave The fixed fields are used during payroll posting Admin Data gt Calendar Here is where you can set which date of the year will be regarded as holiday so when doing the reports SirieTMS will take into account of those dates specified EE i Sipp u Lir iiiaj Piane Cond Sai Tay ied Setting Fal E PA ee ACR F mimma Admin Data gt Employee Settin Employee Details ia PE Ti Ti i w ee Ti Pa Card No should only consist of numbers and it must strictly be 8 digits Employee Code And it is advisable to use only numbers for employee code and the maximum code length are 8 digits Display message 1 amp Display message 2 SirieTMS Time Recorder allows 2 lines of message to be displayed when an employee touches his card and here is where you specify what should be displayed for that particular employee Both fields are optional Display mode in order for to display message 1 amp 2 all Messages should be selected under display mode The other options are Card Number only this will only show the card number on the time recorder if Employee Code only time recorder will only show the employee code Picture box In order to attach a picture to a particular employee all
14. he SD Card that were transferred into the database will be put into this directory as a backup Time Recorder Directory This specifies the directory of the time recorder Default Display Mode Here is where you specify the default display mode You could change it under each individual setting in the Employee Setting Master Card Setting and Temporary Card Setting Last Maintained Time Last maintained time shows you when is the last time you maintained the database i e when is the last time you clear some records from it using the Clear Record Till function Current Record Amount This specifies the number of time stamps that contain in the database First Record Date The first time stamp in the database Last Record Date The last time stamp in the database System Maintenance gt Card Machine ID Upload Machine Upee iaa Committed mia Mone I a5 oe a ss Ba ct og Be Cien ea a 2 Here is where you upload the card data into the time recorder Click Upload To Time Recorder and wait for the data transfer process to complete Once completed a message will prompt out to inform you If the Upload To Time Recorder button is disabled just click Browse Database PC and the Upload To Time Recorder button will be enabled back again Browse Time Recorder will list out the current data that is available in the time recorder Note Make sure the time
15. irieSoft cece 0 ne rom Weal oes Sore Pee Ora Vite epairen g Lat G onai dirtier Para CS 10 ee ae HA Here is where you specify the department And the department will then be assigned to the employees Please take note that department that is still attached to at least 1 employee will not be allow to be deleted Admin Data gt Shift Setting is adissa AnedaeRepot Seienn Dialisis Heb hain Setting as D Em m ee ee T Shits oy ta hR Nore ORS Olopa fof Steam Giat From fyi O arara Seting Mew Labo For Huti Stet Of Working Tere 00000 E Pocha Foen I ta dodo rM ee ammen i cerime url LL00 PA Hl To ane a Luneh GHn i an a ire ir a Lunch aut Tina Lc PP Lie Tee pacman tee Hl EEE e TE H Lurch In Time soph S eer S Tes ee Shift Name the name description of the current shift Currently there re only 20 slots of shifts available a ete Deja nn 2g Se gl gE as n pe aii h eT 4b 00 Sire Ts A ep bel CL Start of working time and end of working time represent the start and end of the normal working hour shift And the lunch break will be deducted from the amount of time when the report is generated When Pre allocated Lunch Break __ Minutes checked the specified lunch minutes will be deducted from the overall working time for that particular employee in that particular day Admin Data gt Leave Setting a td Unpaid Leave th
16. meter length The particular controller s record parameter length e g Card No does not match the format VI Not supported type The particular controller s record type e g Date format is not supported by the system VII Operation Error Controller s operation error e g Operation error will occur when user deregister the unregistered Card VIII Registered failed Unknown error The particular controller s record had not registered successfully because of unknown error i e exception error At Access Rights table controller s status will change to true for those controllers have been registered successfully Deregister All Deregister all the Access Rights for all employees from all controllers Confirmation re vou sure to DeRegister All All records in cantroller will be cleared Note All records in controller will be cleared Click DeRegister All button on Register Deregister setup and then system will prompt out a message to confirm this action click Yes to proceed next After that DeRegister All form will prompt out click Start button in order to begin Deregister All function Click Cancel button to stop deregister or click Exit button to exit Deregister All form a DeRegister All COT Device O Main1 192 168 1 198 cleared successfully 5 7 2008 10 22 53 AM Device 1 Main2 192 168 1 10 Communication Error 5 7 2008 10 22 56 AM Device 2
17. mpleted Quit 5 7 2008 10 20 54 AM After assigning the card id and access rights to all employees you can register them to the controller based on their access right assigned previously by using Register All function Confirmation X re vou sure to Register All ves Click Register All button on Register Deregister setup and then system will prompt out a message to confirm this action click Yes to proceed After that Register All form will prompt out click Start button in order to begin the register all function Click Cancel button to stop register or click Exit button to exit Register All form E Register All o Regter Al data completed Qut 5 8 2008 3 15 41 PM Event list box will display the situation after doing the registration Example message Device 63 RRS ay 38 192 168 60 214 registered successfully 12 81 2007 11 04 27 Device Controller ID Controller Name IP Address Register Status Action date and time Register Status list Registered successfully The particular controller s record had been registered successfully Il Communication Error The particular controller is not connected with KACS III Invalid Value The particular controller s record is not a valid value IV Parameter is not hexadecimal The particular controller s record parameter is not in hexadecimal format V Not match para
18. recorder is properly attached and switched on System Maintenance gt Clear Memory Clear memory will clear all the time stamps that are available in the time recorder It will NOT clear the card data but only the time stamps data If you wish to see the time stamp data just click the Connect button and scroll on the vertical or horizontal scroll Horizontal scroll To navigate the date Vertical scroll To navigate the data for the selected date Once the memory has been cleared it is NOT recoverable So make sure you have made all the necessary backup before proceeding with this System Maintenance gt Company Setup Compa ny Setup Max Controler Setting Controler ID 0 Maini 192 168 1 198 Company Maini Menu Password 222222 Transfer Cancel Device 0 Mani 192 169 1 198 Upload Successtully Adjust controller s display name and set a menu password in order to manage the controller s setting User can set the controller s display name and menu password in Company Setup by selecting the controller ID and enter the name for the particular controller follow by entering the menu password Click Transfer to start the upload process System Maintenance gt Initialize Controller EV initialize Testre 7 ota Emis Conkollediares Sell pos CraranPari Crane Pedic Dodi Cioran Cor n I Lieder wh FE Be PAIF mi oe Le Be hn E ee Gee
19. tep 2 Click Stop Monitoring button the spot Stop checking the controller s status or collect transaction data
20. that you can insert manually into the database The first one is the leave s time stamps which come as a pair When an employee took a paid leave you specify the period of hours that he is going to get paid for And if its an unpaid leave just select which kind of unpaid leave should the employee be put under from the drop down list Single record time stamp insertion is normally used when an employee forgot to punch in or out or if the employee forgot to bring the card you can punch it manually for that particular employee Attendance Report gt Personal Report gt Report Viewer bis Tit i he hoes all Reet _ Personal Attendance Report Foe Robyn Yap Pepot Cio Froid S406 OS To On 0 Te Ek Medel Peart Tar Fae Dir HEr Hia He LHn Bea Lote imh ima irina ae Prai aE ae Ca Hali Ha Ham Hawt yiip ee ee a ao m g ME pT p T S Se ws se poured Pega Ha Tetai Pega Ha J fon Pato Paga Ipa This is what it looks like when you click on the Preview Print Report button on the main personal report screen Notice the blank space on the top of the report above the horizontal line This is where the information you already keyed in into Company Info see earlier screen at the top It consist the Company Name Company Address and Phone amp Fax No lines Of course you could put in anything you like To print the report just click the printer icon the second icon from the left at the top
21. tment and Card No Step 2 Select the employee from Source list to Selected List Step 3 Click the employee record on the selected list to check their Access Rights The Access Rights will be display on the Access Rights table Step 4 A confirmation message will prompt out click Yes to register selected records or click No to cancel this function Confirmation Are vou sure to register selected record s Mo selected record s to register Deregister One Deregister the Access Rights for the selected employee s from the controller Step 1 Select the employee s who wants to be deregister to the selected list Step 2 Click Deregister One to deregister the selected employee s Step 3 A confirmation message will prompt out click Yes to deregister selected record s or click No to cancel this function Confirmation Exit Exit Register Deregister Setup Form Register All peer all the Access Rights for all employees whose controller s status is false 6 Register All rim zF Device O Maini1 192 164 1 198 registered successfully 5 7 2008 10 20 45 AM Device O Main1 192 168 1 198 registered successtully 5 7 2008 10 20 46 AM Device O Main1 192 168 1 198 registered successtully 5 7 2008 10 20 48 AM Device 1 Main2 192 168 1 10 Communication Error 5 7 2008 10 20 51 AM Device l Mainz 192 165 1 10 Communication Error of 7 2008 10 20 54 AM Register All data co
22. ttings will be saved automatically Add Controller Door Add new controller or door Ea Add Controller Bax Controller Door Setting Controller ID 2 Door IDO 5 Cancel One controller only can control a maximum of 4 doors So one controller id only can consist of maximum 4 door id If one controller adds more than 4 doors an error message will be shown Ca Controller D X The particular Controller ID already consist of 4 Door ID Please select others Controller ID By default controller id and door id will be shown while new ID that is still available All you need to do is to click Add button to save the setting Delete Controller Door Delete controller or door Delete Controller Joa Controller Door Setting Controller ID 1 Door ID 2 Select which controller id or door id that you want to delete and then click Delete button to delete that particular record from KACS Refresh Refresh the Initialize Controller information after proceed Add Controller Door or Delete Controller Door function System Maintenance gt Register Deregister Setu E Register Deregister Setup DoR Employee s Details Access Rights Setting Department Selection IT Controller Door Status R a 0 Maini o Door 1 false Employee s Code 123 a Card ID 08440046 Controller 1D p J Employee s Name Yap Ching Fong H E Door ID jo r Employee s Code 1
23. you need to do is just click on the blank box and a file browser dialog will prompt out for you to select the picture Payment Type This setting is mainly used when you post the data to payroll It is to differentiate between employees that are being paid hourly or monthly The others are self explanatory Admin Data gt Employee Settin Shift Details E SoTi 0 08 siita soppen OOO l Fe innia Attendance re Syste Hines Fee Ho Pika Pape Binon bata 2 Cepia Tre Tet Sein Laat wij Coker ache rank at SA Pieter Cond Sate a T i E ae i cm te Ey rijPres ies T M ares chage A Miepie kap F kidi Shut i y Hedi iig EUSAR C Holdens Jn penda Aysinen Hanon Y a ETEA Tuenti MOF EE E E Mer Coll eee cae 3 Oo OFFICE C16 Thuria m orrace 1 B in OFFICE E fe vst mi mia eect ca Drp Sinpsoit iristeko meee pnbedectchniiahele edd ire Deke m m o mem m Curent ana Epica Jair Lact Corri Schon Added A Hra forge Fecont DE Te TOE 2 H PA Under this Shift Details for each employee you can preset the weekly work schedule for that particular employee It means an employee will be able to have 7 different work schedules for that whole week weekly schedule Admin Data gt Employee Settin Change Shift aras OH BMEE ape 8 fem chews Tost a An employee who wishes to change shift will be able to do so under the
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