"Thanks(giving) and (Christmas) Gifts"
Contents
1. n to me i DU be A IN D IF CG OD TST ews Indiana Networking for Documents and Information of Government Organizations Volume 3 Number 1 December 1994 FROM THE CHAIR Thanks giving and Christmas Gifts This season is a time to offer thanks and extend gifts Therefore in this column I will offer some thoughts on these two subjects Thanks to INDIGO members who this past year i 1 helped plan the informative Spring and Fall INDIGO programs 23 attended at least one of our INDIGO programs improved and made more attractive our quarterly newsletter submitted articles for at least one of our newsletter issues contacted legislators about state and federal government information issues met with other area depository librarians or legislators to discuss common concerns and to seek better ways to be of service helped another depository prepare for an upcoming GPO inspection served as an INDIGO officer or committee member served well the governmental F information needs of Indiana citizens represented Indiana depository libraries at the annual Federal Depository Library Conference in Washington DC and or on ar national depository related E 4 committees 11 provided input to various groups concerned with improving or reshaping the federal depository system worked at the Indiana State Regio2. These instructions apply to libraries that are already registered for one or more single workstation WAIS sub scriptions and want to change to a server registration To upgrade toa server registration you need to ad vise the User Support Team of all additional IP addresses being regis tered for WAIS You must indicate server registration on the Depository Library WAIS SWAIS Access Vali dation Form Fax the completed Vali dation Form to 202 512 1262 Libraries which have registered for WAIS may install the EINet client on multiple workstations not to exceed the number of registered IP ad dresses maximum of 10 The GPO Access User Support Team must be informed of the number of times the client was installed December 1994 NEWS FLASH ACCESS INDIANA Information networking technol ogy is the future of economic development among our citites and towns and ACCESS INDIANA is a bold step forward toward providing Indiana communities the tools they will need for future growth and prosperity Lieutenant Governor Frank O Bannon At a press conference at the State Library O Bannon announced the joint committment between both the private and public sectors in de veloping 15 20 rural and urban com munity networks statewide in 1995 This partnership is expected to in crease accessibility to government information through an electronic gateway service and minimize the direct operational and technica
3. They also suggest that depository libraries should be networking with other depository libraries in their geographic area through such activi ties as cooperative collection devel opment These are all activities for which INDIGO can serve to help a depository library meet its inspec tion expectations So when a particular library admin istrator makes it difficult for or does not support a depository librarian or staff member s involvement in INDIGO or attendance at its meet ings it is appropriate to point out that GPO in its expectations wants depository staff to be a member of INDIGO and to be involved in state wide activities as part of depository status responsibilities Submitted by Tim Sutherland Indiana Univ Northwest Library 3400 Broadway Gary IN 46408 1197 Voice 219 980 6946 Fax 219 980 6558 E mail sutherla ucs indiana edu or sutherla iunhaw1_ iun indiana edu Registering a Server for GPO Access This message was posted to GOVDOC L Government Docu ments Listserv GOVDOC L PSUVM to assist depository li braries who want to register a server for GPO Access This release was dated 12 6 94 and posted by Gil Baldwin GPO Library Programs Service 202 512 1002 lt manage access digex net gt Depository libraries may now link a campus or local network server di rectly to GPO s WAIS server A server may be used to extend the GPO Access services
4. 219 424 7241 x2286 e mail smungovan everest acpl lib in us Say Yes to INDIGO Membership form on page 7 ACCESS Indiana State Data Manager INDIGO Suggests State data has to be available in a form that can be searched and down loaded Using elections as an ex ample we want tobe able to pull out results by county or across counties by office We donot want tohave the equivalent of a paper document that weneed to scan for the desired infor mation Directories For all directories keep old informa tion also Want to know who was in a certain position five years ago Perhaps archive by year or after an election 1 Roster of State and Local Offi cials Includes names and addresses of all state and local elected and appointed officials annually State Board of Accounts Room E 418 302 West Washington Indianapolis Indiana 46204 2738 317 232 2524 FAX 317 252 4711 l 2 Indiana State Offices Telephone Directory Official Indiana state gov ernment telephone directory In cludes names addresses and tele phone numbers of state officials and employees annually Information Services Division Department of Administration Room N 551 State Office Building 100 North Senate Ave Indianapolis IN 46204 317 232 3170 FAX 317 232 0748 3 Indiana General Assembly Telephone Directory Includes leg islators district mailing addresses and home and business telephone numbers biennially Office
5. County Wage amp Employment Pat terns Job Bank Information Job Training amp Career Infor Governor s Office Press Releases State Personnel Department Internal Job Bank Information ACCESS Indiana Broad Agency Announcement Public Access to State Govern ment Data through an Electronic Gateway What I don t know in many of the above is what info is there to begin with Another source with possi bilities that we might want to con sider are Sourcebook of State Public Records from BRB Publications Inc Criminal Records available only for employers or the subject Corporation Records Limited Part nership Records Fictitious Name Assumed name Limited Liability company records Allen County Public Library ACPL would love access to this online Trademarks Servicemarks Uniform commercial Code Federal Tax Liens State Tax Liens Birth Certificate need signed release Death Records need signed release Marriage Certificate Workers Compensation notarized authorized release or subpeona Driver Records Vehicle Ownership Vehicle Iden tification Accident Reports Legislation Current Pending Legislation Passed Licenses Registrations Per mits many depts and agencies listed Obviously some of the above can t release any data while some can re lease only certain portions of what is on file Should the list contain specific docu ments
6. Eastern time except on Federal holidays If you are using GPO Access at or through a Federal Depository Li brary or a Public Access Network Freenet please contact the Library or Freenet staff for assistance Want to Publish in INDIGONews r e mail at Please submit all items to INDIGONews in care of Fannie Cox Chairperson of the Publications Committee via E mail FMCOX INDYCMS IUPUI EDU or saved to a disk in ASCII or WordPerfect Disk s will be returned NOTES INDIGO News c o Fannie Cox University Library IUPUI Indianapolis IN 46202 Ruth M Assoc Davison Librarian U S Docs Indiana University 1 th amp Jordan St Bloomington IN 47405 A IW D IF Coe OD Jews Indiana Networking for Documents and Information of Government Organizations Volume 3 Number 3 June 1995 FROM THE CHAIR Steve Fisher INDIGO chair has departed both Indiana and the library profession Heis now a minister in a Michigan church Best wishes to Steve in his new career and hearty IN DIGO thanks for his work in the past years Since I am Chair Elect I will step in for the remainder of Steve s term and continue as Chair until November 1996 What an awesome responsibility Elsewhere in this newslet terisa reporton INDIGO s spring meeting at IndianaUniversity Purdue University at Fort Wayne It was well attended and we learned the basics of searching GPO Acces
7. Department of Natural Resources Festival Directory Directory of State Parks amp State Forests Personnel Department Internal Job Bank Information BAA may not be too helpful to general public Department of Transportation a i Traffic accident and traffic deaths sta tistics Contract Information BAA Disadvantaged Business BAA Geographic Info System BAA Road Construction Sites BAA Department of Workforce Develop ment County Wage amp Employment Patterns BAA Job Bank Information BAA Job Training amp Career Informa tion BAA Bureau of Motor Vehicles Branch Locations and Hours BAA Election Board Election Results Is this what they do State Library a hal Statistics of Indiana Libraries q Catalog already on the Net 3 State Police Arrest statistics ACCESS Indiana Broad Agency Announcement Public Access to State Government Data through an Electronic Gate way If you have any questions or you would like to make suggestions please ask or send ideas to Carol Nahrwold Allen County Public Library 900 Webster Street Ft Wayne IN 46802 2270 Phone 219 424 7241 ex 2286 Fax 219 422 9688 E mail nahrwold class org 95 INDIGO News a im NN ee ae eS eg Ee en E a ee ae INDIGO ae Indiana Networking for Documents and Information of Government Organizations Elections Ballot The following people have agreed to have their names placed on the ballot Thos
8. The Intelenet Commission is the agency respon sible for this initiative 3 Community Networks This ini tiative is different from the preced ing two Its purpose is to assist in the development of community net works in the state of Indiana Sev eral in attendance at the February 16th meeting were involved in es tablishing community networks and developing grants for state funding support of their efforts Pre propos als to the state identifying the intent to submit a full proposal for commu nity network funding are due on March 10 The Indiana State Library is the agency responsible for the com munity network initiative Some online resources identified by members in the group http www ind net IHETS path to Access Indiana http www law indiana edu IU Law School path to Indiana Code Online discussion accessindiana indiana net list To subscribe to accessindiana send the following in the body notsubject line of an email to Majordomo jefferson ind net subscribe accessindiana ISSUES RAISED A variety of issues and ideas were raised in the ninety minutes discus sion Following is an item summary of those issues but not an exhaustive recap of the discussion that sur rounded them 1 The tension between public con cerns and private concerns or be tween public interests and private interests and the importance of find ing a balance 2 The tension between loc
9. it is expected that the public will have the capability of conducting business through the network Community Networking Grants A grants program will be available through the Indiana State Library to stimulate the formation of commu nity nets according to Ray Ewick Executive Director of the Indiana State Libraries Libraries are being viewed as a local knowledge core p 4 RFP Grants Funding for the statewide project have been committed So far 900 000 by the Indiana Depart ment of Education 300 000 from the State Library and Ameritech will provide support And the State will also provide seed money and sup port References ACCESS INDIANA State of Indiana Broad Agency Announcement 95 39 Intelenet Commission Solicitation for Public Access to State Govenment Data Throught An Elec tronic Gateway Service Issue date December 19 1994 Proposal due date March 19 1994 ACCESS INDIANA Intelenet Com mission Request for Proposal RFP 94 2 Access Indiana Public Data Network Services with INTERNET Access Services Issue date Decem ber 19 1994 Proposal due date February 15 1995 Press Conference and Partners brief ing Monday December 19 1994 Indiana State Library Auditorium Look for more information aboutAccess Indiana in upcoming issues of INDIGONews IU Southeast gets a special request TU Southeast Jackie Johnson reports that her library was inspected by GPO this
10. where you would normally type a message type the following com mand subscribe INDIGO Yourfirstname Yourlastname Third now you are ready to type the final command after you have typed the one above and noth ing else You can now SEND the message Once you are on the IN DIGO listserv you will be able to SEND messages to the list address INDIGO INDYCMS IUPUI EDU The list owners are Fannie M Cox INDIGO Publications Chair person and Marianne Mason im mediate Past Publications Chairper son So if you are a member and are interested in joining the INDIGO listserv please follow the instruc tions above Please let the Publica tions Chairperson know whether you want to receive INDIGONews newsletter electronically or U S mail If you have any questions please contact Fannie M Cox INDIGO Publications Chairperson IUPUI University Library Acquisi tions 755 W Michigan Street India napolis Indiana 46202 317 278 2325 E mail FMCOX LIBRARY IUPUILEDU s Things that make you go Uhm When was the last time you talked or wrote a letter to your Congressman or State Senator about DOCU MENTS Do they know about the availablility of Documents at your institution How will the proposed cuts to the Federal Depository Library Pro gram affect YOU If you have any Things that make you go uhm please send it to the editor so we all can go uhm Second Congressional District Depo
11. 16 18 1995 Fall Council Meeting Memphis TN April 15 17 1996 Spring Council Meeting Washington DC Metro Area April 15 18 1996 Federal Depository Conference Washington DC Metro Area May 29 June 5 1996 Interagency Depository Seminar Washington DC Metro Area Contents From The Chair ccvsscasssstorteansrscvtes p 1 Calendar of Event p 1 1995 INDIGO Spring Conf p 2 Purdue Provides GPO Access p 2 Wanted Infor for ACCESS IN p 3 Northwest News scseesreeseees p4 Do you use MARCIVE 00000 p 4 FEDReC Committee sesers p 4 COPTECEION cscssesseseeeseesneeeeserssoncers p 4 ARE YOU CONNECTED p 5 Second Congressional Distict p 5 Things that make you go uhm p 5 JUNE 1995 1995 INDIGO SPRING CONFERENCE Purdue Provides The 1995 INDIGO Spring Conference was held May 12 1995 at Purdue University Fort Wayne The morning sessions included a demonstration of GPO Access via SWAIS by Judie Violette and via WAIS by Cheryl Truesdell After the demonstrations and some practice time Carol Nahrwold Dave Lewis and Diane Calvin dis cussed a variety of issues concerning state documents Problems with procurement and access seem to be the recurring themes expressed by many state depository librarians However Ball State s A M Bracken Li brary and several other librar ies throughout the state are less ening their accessibility prob lems by cataloging their s
12. Form p 7 CONFERENCE The INDIGO Fall meeting will be Friday November 17 1995 It will be held in Indianapolis Indiana on the campus of IUPUlin the School of Business A few highlights of what the program will include are demon strations of the IU law homepage the Purdue homepage discussions on government documents collec tion development policies and Ac cess Indiana Lunch will be on your own The University Conference Center Food Court is close by just across the street _ The cost for non members is 5 00 and 3 00 for members Watch your mail and the INDIGO listserv for the complete program or ask Jackie at LU Southeast 4201 Grantline Rd New Albany IN 47150 Phone 812 941 2552 Fax 812 941 2493 e mail JFESSARD cluster ucs indiana edu INDIGO WANTS YOU Send your membership to Sue Mungovan Secretary Trea surer Allen County Public Library Box 2270 Fort Wayne IN 46802 2270 Voice 219 424 7241 x2286 Fax 219 422 9688 E mail smungovan everest acpLlib in us Millard F Johnson Jr was re cently appointed as the new Execu tive Director of Indiana Cooperative Library Services Authority INCOLSA He will be replacing Barbara Markuson Mr Johnson s reign will begin November 1 1995 His recent posi tions were 1985 1992 Associate Director of Libraries amp Assistant Director of Academic Information Services at the Oregon Health Sciences Univ
13. GPO you will be back at the dial in prompt Exit your Telnet session manager or communications software only after you have used the lower case q to quit sign off the GPO Access ser vice It is very important to sign off SWAIS BEFORE disconnecting and exiting your software If you donot your SWAIS session may remain open on the WAIS server and you may not be able to sign back on Usually the SWAIS session will end automatically within 10 to 15 min utes after you disconnect If it does not disconnect within that time pe riod or you try an SWAIS session are told that your user id is already in use when you have not disconnected without signing off contact the GPO Access User Support Team for assis tance HELP COMMANDS A lower case h or a question mark will dis play the help screens if you are at the SEARCH RESULTS list or the SOURCES list The help screens are very limited but they do identify some additional SWAIS features For example a lower case letter o lets you modify OPTIONS such as the number of hits returned during a search SWAIS cont d p 6 5 March 1995 SWAIS cont d ADDITIONAL INFORMATION For additional information contact the GPO Access User Support Team by Internet help eids05 eids gpo gov You can also fax your inquiry to 202 512 1262 or call 202 512 1530 The GPO Access User Support Team is avail able to assist you Monday through Friday from 7 a m to 5 p m
14. a search for environmental OR protection OR agency The correct search is envi ronmental ADJ protection ADJ agency Use the sample searches in the GPO Access WAIS User Manual to practice searching and learn how to structure queries The User Manual automatically appears as an option on your SOURCE SELEC TION menu You can BACKSPACE over the key words to clear your search terms and begin a new search or to modify your existing search The command CON TROL U U willalsoclear the query in some software l After typing your search terms press ENTER to begin the search A list of SEARCH RESULTS will appear when the search is completed and the results have been ranked for relevance to the search criteria Con sult the User Manual for an explana tion of relevance ranking At the bottom of the screen you will see a prompt that says SWAIS cont d p 5 INDIGO News SWAIS cont d space gt selects arrows move w for keywords s for sources for help y VIEWING AND PRINTING SEARCH RESULTS To select a document type the document num ber e g 1 or use the up and down arrow keys to highlight the docu ment of your choice NOTE Some software does not highlight the se lected item Use the SPACE BAR to retrieve and view the document BEFORE YOU PRESS THE SPACE BAR you may wish to VIEW additional information about the document including the file size by typing a lower case v MAIL the e
15. of Leg islative Information Room 230 State House Indianapolis Indiana 46204 317 232 9856 4 Indiana Judges Directory Contains namess addresses and tele phone numbers of Indiana bienni ally Indiana Judicial Center suite 1075 115 W Washington Street In dianapolis Indiana 46204 3417 317 232 1313 FAX 317 233 3367 Legislative 5 Indiana Code 6 Indiana Administrative Code 7 Indiana Register 8 Laws 9 Bills 10 Indiana House amp Senate Journals 11 Your Indiana General Assem bly Contains general overview of General Assembly and staff support no date Office of Legislative In formation Room 230 State House Indianapolis Indiana 46204 317 232 9856 12 Indiana Legislative Informa tion Describes staff services and publications about the Indiana Gen eral Assembly that are available Also summarizes steps a bill goes through to become law no date Office of Legislative Information Room 230 State House Indianapo lis Indiana 46204 317 232 9856 Taken from Hellebust Lynn ed State Reference Publications 1994 1995 A Bibliographic Guide to State Blue Bookss Legislative Manuuals and Other General Reference Sources con t on p 4 3 September 1995 Data manager cor t Governor s Office 13 Monographs on special topics 14 Press Releases 15 Budget Lieutenant Governor s Office Secretary of State s Office Corporation Records Limited Partner ship R
16. of noteworthy U S and Indiana documents which was then submit ted to the GODORT Panel The INDIGO committee did not do so this year but any individual is free to nominate a document for the 1995 list The deadline for submissions is October 15 1995 Send the standard bibliographic information ordering information if available and a brief annotation to the following address Sandy Sechrest Murphy Library University of Wisconsin La Crosse 1631 Pine St La Crosse WI 54601 608 785 8513 fax 608 785 8639 E mail sechrest mail uwlax edu Diane Calvin Government Publications Librarian Ball State University Uni versity Libraries Muncie IN 47306 0160 Phone 317 285 1110 Fax 317 285 2644 Depository library 0180 E mail OODLCALVIN BSUVC BSU EDU FEDERAL DOCS BIENNIAL SURVEY DUE NOVEMBER 1 1995 This message originally appeared in Administrative Notes v 16 no 12 Sept 15 1995 and the listserv GOVDOC L Library Program Services LPS is distributing the Biennial Survey of Depository Libraries to all deposito ries via first class mail in a large envelope prominently marked BI ENNIAL SURVEY LPS expects to mail the survey by the end of September The answer sheets are due back to GPO by No vember 1 1995 All depository li braries are legally required to re spond to the survey Some of the survey questions were developed in response to a re quest by Congress to preparea study rela
17. section s 12 The question Can we in the information professions and in higher education influence the State of Indiana and its information policy If so how might we do so ABOUT FOLLOW UP No definite follow up activities were committed to but more than two thirds of those in attendance ex pressed interest in continued discus sionor other follow up activities Ini tiative of session planners or other participants will determine what fol low up activities occur Gerry Bernbom University Comput ing Wrubel Computing Center Bloomington IN 47405 Voice 812 855 4624 E mail Bernbom indiana edu INDIGONews would like to THANK EVERYONE for contributing to the newsletter Keep those news items coming Fannie Cox Publications Chair Edi tor IUPUI University Library Acquistions 755 West Michigan Street Indianapolis IN 46202 Voice 317 278 2325 Fax 317 278 2300 E mail Ene Ngee rors 4 This information originally appeared on the listserv for the Discussion of Gov ernment Document Issues lt GOVDOC L PSUVM BITNET gt on February 9 1995 This message was posted by Gil Baldwin GPO Library Programs Service Voice 202 512 1002 E mail lt manage access digex net gt A searchable help file for using GPO Access with SWAIS has been added to the Source Selection list on the GPO SWAIS server to assist us ers The file name is How To Use This Service HELPFUL HINTS FORUSING GP
18. session basis The method must be re ported to the User Support Team by adding a description of the method to your Depository Li brary WAIS SWAIS Access Vali dation Form 6 Each depository that registers a server is required to program their system so that a session with GPO is terminated properly or is automatically terminated after 15 minutes of inactivity so the WAIS server at GPO is available to another user 7 Each depository that registers a server is expected to provide the first line of local user support for the GPO Access services in cluding answering basic ques tions about connecting to the depository s server GPO Access content or searching strategies When you fill out the Validation Form you must provide the name telephone number and Internet e mail address of your user support contact 4 e 8 You are expected to act as a mentor to other depository librar ies registering servers and assist in the growth of GPO Access by sharing your expertise Methods of Connecting Servers A Full WAIS Using the WAIS client software re quires a permanent SLIP or PPP account and either a direct connec tion to the Internet or through an Internet service provider Perma nent and unique Internet Protocol IP addresses are required so the GPOWAIS server can identify your server and or workstations The WAIS client software must re side on your end user work station s If you request it GPO wil
19. summer The GPO inspector was very impressed with the WordPerfect application that Jackie s Government Documents Assistant Robin King developed Robin created the application for bibliographic control and to generate labels The Imspector has requested that we write up a HOW TO article to be published in Administrative Notes I can t give you a date but it is in the works Jackie Johnson From JFESSARD ucs indiana edu INDIGO News Rc E A SE I IE a I I I T E SEI SAM Indiana Networking for Documents and Information of Government Organizations INDIGO _ Membership Form 1994 95 Membership in INDIGO is open to all individuals who are interested in government information issues INDIGO s purpose is to 1 provide a forum for discussion and the exchange of ideas by librarians working with government information 2 to provide a force for initiating and supporting programs to increase availability use and bibliographic control of government information 3 to increase communication between government information librarians and other librarians 4 to contribute to the expansion and improvement of education of government information librarians 5 to speak for Federal and State depositories concerning government information issues Name Business Address Business Phone E Mail Address Which Committee are you interested in serving Federal Depository Representatives Committee FedReC State Depository Repres
20. to campus and life gets interesting Perhaps we can all remember the feeling of a new school year meeting friends again after the summer vacation a new teacher toimpress and the avowed resolution to do homework right away and not leave it for Sunday night Follow through on that reso lution to do it now Elsewhere in this issue you will find o Information about the fall INDIGO program Plan to attend o An INDIGO membership form Renew today Encourage colleagues to join at 5 it s a bargain o An INDIGO election ballot Show your support by voting Show your interest in INDIGO by writing yourself in as a candi date for office Finally there is some troubling news in the world of government information The U S Office of Technology Assessment OTA has fallen victim to Congressional budgetcutsand it will cease opera tions on September 30 1995 OTA documents are distrib uted under SuDoc number Y 3 T 22 2 and item numbers 1070 M and 1070 M 1 Those of us who work with the library public have probably used OTA documents on numerous occasions and have found them to cover a wide variety of topics computer security infer tility greenhouse warming and adult literacy to name a few OTA documents have ap peared regularly on the Notable Documents List sponsored by ALA GODORT they were praised for their readability and even handed coverage of science and technology topics Accord
21. you reach GPO Access Users may contact Bert Chapman at chapmanb sage cc purdue edu for if search related questions Bert Chapman Government Publications Coordinator Purdue University West Lafayette IN 47907 Voice 317 494 2837 E mail chapmanb sage cc purdue edu INDIGO News WANTED Information for ACCESS Indiana This information origi nally appeared on the listserv INDIGO IN Document Network ing Group for the discussion of government document issues on June 8 1995 The message was posted by Carol Nahrwold Chair State Depository Representa tives Committee StateReC Carol said I m willing to start a list of Indiana information sources and or docu ments that we want on the list for the State Data Manager Section 40 000 of the BAA Data to be made avail able to the public listed some data which appears to have content value rather than commercial value Can we start with this list Bureau of Motor Vehicles Branch Locations and Hours Commission on Higher Education College Info for HS Students Dept of Commerce Export Infor Indiana Business Development Information Dept of Environmental Manage ment Air Quality Information Solid amp Hazardous Waste Information Water Resources Infor Dept of Transportation Contract Information Disadvantaged Business Geographic Info Systems Road Construction Sites Dept of Workforce Development
22. E The 1994 INDIGO Fall Conference was held Friday November 4 at the IUPUI School of Business The morn ing agenda included a hands on LC Marvel demonstration by Cheryl Truesdell and LandView demonstra tion by Bob Hinton After lunch our annual business meeting was con ducted and reports by Steve Hayes on the October Depository Library Council meeting Diane Calvin on Notable Documents and Marian Shaaban on International Docu ments were given Steve Fisher our 1995 Chair wrapped up with a brief update on state electronic informa tion The conference started with all 30 of us heading to the computer room for Cheryl Truesdell s program on LC Marvel Because we each had our own work station we were able to immediately practice all of the inter esting things she taught us which really helped it all sink in After wards Bob Hinton amazed us with some of the features of LandView a mapping program designed to dis play the contents of the TIGER Line CD s During the business meeting Sue Mungovan distributed a 1994 IN DIGO Annual Report which high lighted various INDIGO accomplish ments during the past year The 1994 Financial Report was also dis tributed and INDIGO s current bal ance as of 11 3 94 was 483 92 After the Secretary Treasurer s re port the new 1995 INDIGO officers were announced They are Tim Sutherland Past Chair Steve Fisher 1995 Chair 2 Diane Calvin Chair El
23. O ACCESS THROUGH SWAIS Welcome to the GPO Access online databases You are using the SWAIS terminal emulation software to search databases on the GPO Access WAIS server named swais access gpo gov The next few screens provide information that will help you to use SWAIS to find the information that you want SELECTING A DATABASE After signing on you will see a list of databases called SOURCE SELEC TION This screen lists all of the databases currently available to you To select a database to search type the database number e g 1 or use the up and downarrow keys tohigh light the database name of your choice Then press the SPACE BAR to select that database An asterisk will appear between the database number and the databasename You can select more than one database before entering a search NOTE Some softwaredoes not highlight the selected item _ SWAIS Hints for GPO Access Users At the bottom of the screen you will see a prompt that says lt space gt selects w for keywords arrows move lt return gt searches q quits or ENTERING A SEARCH STRING After selecting the database s that you wish to search type w to go the KEYWORD prompt Type the words or phrases that you wish to search Remember that the connectors ADJ AND OR NOT must always be in uppercase letters If you donotinsert connectors the software assumes an OR so typing environmental protec tion agency will result in
24. Wayne IN 46801 2270 219 424 7241 x2286
25. al control and central control of any initiative or activity and the importance of finding a balance 3 The value that should be placed on fair dealing with private industry 4 The value that should be placed on confidentiality privacy of infor mation about individuals 5 The value that libraries provide by allowing confidential or anony mous access to information and the importance of this function in an electronic world 6 The value of free access to infor mation 7 The question of whether govern ment information is a public good or a commodity commercial good 8 The issue of how resources are spent and whose resources are spent in the collection of electronic information or the conversion of in formation from paper to electronic form 9 The issue that information isn t free and access isn t free either in formation and access to it are paid for whether the cost is subsidized taxed or not 10 The question of policy What is the motivation the mission of gov ernment with respect toinformation 3 INforum cont d on p 4 March 1995 INforum cont d And is this mission uniform or is it specific to individual agencies branches or other governmental di visions 11 The issue that State of Indiana policy is minimal in the area of infor mation use management and provi sion Too much reliance is put on the Indiana Code and its Access to Pub lic Records
26. at 202 512 1262 Registration Procedures Ifyou are registering for both WAIS and SWAIS you must complete a f separate on line registration process foreach When you complete the F online registration be sure to note E your confirmation number s The f confirmation number s should be included in any communication with t GPO concerning your subscription s q A New User Registration E All new users must register on line connect to swais access gpo gov and login as newuser one word all low ercase no password is required hit Enter Alternatively use your computer modem and communications software to dial 202 512 1661 and via modem or telnet Use telnet to r use the settings 8 bits no parity one stop bit full duplex Type wais all lower case at the first prompt at the login prompt login as newuser one word all lowercase no password is required hit Enter The use of WAIS in the login does not mean you are selecting WAIS access the WAIS orSWAIS selectionis made in response to Question 1 of the reg istration questionnaire Follow the instructions on the screen to register for subscriptions to GPO Access on line services Your re sponse to Question 1 the choice be tween WAIS and SWAIS is critical as it determines which additional questions you will see during the online registration 1 WAIS Registration for New Users The library will need to register only o
27. c products and to dis cuss mutual concerns John Autio Anderson Public Library 111 E 12thStreet Anderson IN 46026 Voice 317 641 2456 Fax 317 641 2408 2 News from Northwest INDIGO Government publication librarians from Northwest Indiana depository libraries met recently in January at the Gary Public Library with Ken Green and in March at the Valparaiso Univ Law Library with Sally Holterhoff and Marie Greenhagen These meetings followed a meeting last year at Indiana Univ Northwest with 1st District Congressman Peter Visclosky At these most recent meetings library tours were conducted and thie following issues were discussed at the meetings and over lunch electronic access GPO Access amp Thomas severe funding staffing problems at Gary Public affecting the depository service inspection issues completion of a item number union list continuing federal support for depository libraries by Congressman Visclosky and AccessIndiana Tim Sutherland I U Northwest 3400 Broadway Gary IN 46408 Voice 219 980 6946 Fax 219 980 6558 E mail sutherla indiana edu INDIGO WANTS YOU Send your membership to Sue Mungovan SecretaryTreasurer Allen County Public Library Box 2270 Fort Wayne IN 46801 2270 Voice 219 424 7241 x 2286 Fax 219 422 9688 E mail mungovan class org WANTED WANTED Information Leading to the Capture of More Indiana State Doc
28. d for servers due to the potential for excessive telecommuni cation costs for the library When the SWAIS is selected for a server environment the system manager must ensure that the user id and password remain confidential In general this will require scripting the SWAIS login process to run in the background of your server s menu transparent to the end user Depository Library WAIS SWAIS Access Validation Form It is strongly recommended that you complete the Depository Library WAIS SWAIS Access Validation Form before initiating the online reg istration process This Form has been revised to incorporate server regis tration information The Form in GPO Access cont d on p 5 4 INDIGO News GPO Access cont d cludes the number of WAIS client software licenses needed andan itemized list of all the new and or previously established IP addresses and user id s to be given access up to a maximum of 10 The list must include your current registered IP address es as well as any new ones _ For every IP address being regis tered you must indicate whether that address is for a server SV ora stand alone workstation WS Ifyou do not have the 11 8 94 ver sion of the Validation Form or E need additional copies contact the GPO Access User Support Team t The completed Validation Form in cluding the library director s signature should be faxed to the User Support Team
29. e elected will assume office as of November 17 1995 and serve until the 1996 fall meeting J Chair Elect Select 1 name for each office Sue Mungovan Allen County Public Library other Secretary Treasurer Select 1 name for each office Carol Nahrwold Allen County Public Library other FedReC Federal Depository Representative Committee Select 1 name for each office Assistant Chair Chair Elect Bert Chapman Purdue University ther Secre Sally Holterhoff Valparaiso University other StateReC State Depository Representatives Committee Select 1 name for each office Assistant Chair Chair Elect David V Lewis Indiana State Library lt 2 other Secretary __ Andrea Singer IU Bloomington other Please return your marked ballot by October 20th to Diane Calvin University Libraries Ball State University Muncie IN 47306 0160 e mail OODLCALVIN BSU EDU phone 317 285 1110 fax 317 285 2644 Depository library 0180 ey a Notable Documents If you haven t already seen it look in the May 15 1995 issue of Library Journal pages 36 42 for Good Press from the Government These are federal state and interna tional documents chosen by the Notable Documents Panel of ALA s Government Documents Round table GODORT as examples of use ful government information Last year INDIGO s Notable Documents Committee compiled a list
30. e the distribution of electronic products and services A full report of this meeting was made available by Susan Tulis through GOVDOC L Diane Calvin then presented the IN DIGO nominations for Notable Documents for 1994 which were sent in to GODORT A big thanks goes to Harriet Cohen Ruth Davison and Diane for all their hard work putting this list together Finally Marian Shabaan gave us a very informative and detailed de scription of some of the more popu lar international documents used at TU Bloomington Steve Fisher wrapped up with an update on state electronic informa tion and promised to publish more about this in one of our newsletters A big thanks goes to Jackie Johnson and everyone else who made the 1994 Fall Conference another big success Submitted by Sue Mungovan Secretary Treasurer Allen County Public Library Box 2270 Fort Wayne IN 46801 2270 Voice 219 424 7241 x 2286 Fax 219 422 9688 E mail mungovan class org 1994 Ww I INDIGO News INDIGO and GPQ Depository lak Inspections Recently in reading details about what GPO asks expects of deposi tory libraries I was struck by the number of references to the fact that GPO expects depository staff i e li brarians and paraprofessionals to be involved with their statewide de pository organization They ask if staff are members of attend meet ings of are involved in etc their state organization
31. ecords Fictitious Name As sumed Name Limited Liability com pany records What company information is in this office Attorney General s Office Unclaimed Property already on the Net Treasurer s Office Department of Commerce Export Information BAA Indiana Business Development Infor mation BAA Department of Corrections Directory of all facilities in Indiana Statistics on all prisons and prisoners in correctional facilities Same infor mation that is probably turned over to the Federal Government for Sourcebook of Criminal Justice Statis tics and Crime in the United States Department of Education College Information for High School Students BAA Directory of all School Corporations and all schools in the state 4 Statistics on numbers of students by age grade level race sex Test scores Department of Environmental Man agement Air Quality Information BAA Solid amp Hazardous Waste Info BAA Does this contain information on hazardous waste facilities and treatment facilities Kind of waste treated Are we going to get informa tion on the Adams Center Landfill here Water Resources Information BAA Department of Health Vital Statistics All the same infor mation reported in Vital Statistics of the United States births deaths abortions pregnancies Department of Labor Employment amp unemployment statistics IOSHA accidents and investiga tions statistics
32. ect Sue Mungovan Secretary Treasurer John Autio FeDReC Chair Michelle Mazzanti Secretary Carol Nahrwold StateReC Chair Judie Violette StateReC Chair Elect Dave Lewis Secretary Fannie Cox Publications Commit tee Chair Jackie Johnson Program Committee Chair Also passed during the business meeting was an addition to Article XI of the bylaws Section 8 will read Should INDIGO ever disband as an organization funds remaining in the Treasury will be given to ALA GODORT This addition was needed to support INDIGO s non profit status Finally some of INDIGO s goals and agendas for 1995 were discussed They include Inviting someone from the GPO to speak at our Spring Program Inviting Ohio and Michigan Documents Groups to our programs Moving the Spring Meeting to other areas in the State Getting more regional document related material into the newsletter Strengthening our support of one another Interacting more with Public Library Depositories Lobbying at the state level for more access to government information After the business meeting Steve Hayes reported on the Fall 1994 De pository Library Council meeting held in Portland Oregon Some of the things he discussed included in spections and the self inspection forms document formats fiche vs electronic vs paper the possibility of the next Congress revising Title 44 and the revision of SOD 13 in order to incorporat
33. entative Committee StateReC Publications Committee Nominations Committee Please send this completed form with your annual dues of 5 00 payable to INDIGO to Sue Mungovan INDIGO Secretary Treasurer Allen County Public Library 900 Webster Street Box 2270 Ft Wayne IN 46208 2270 Calender of Events January 19 1995 Access Indiana State Conference Want to Publishin Notes INDIGONews f Please submit all items to Developing Community Network INDIGONews in care of Fannie ing Grant Proposals Beech Grove H S Auditorium April 10 14 1995 Depository Library Council and Federal Depository ConferenceArlington VA May 3 May 10 1995 Interagency Depository Seminar Washington DC November 3 1995 Academic Library Association of Ohio 21st Annual Conference Columbus OH INDIGO News c o Fannie Cox University Library TUPUI Indianapolis IN 46202 Cox Chairperson of the Publications Committee via E mail FMCOX INDYCMS IUPUI EDU or saved to a disk in ASCII or WordPerfect returned Disk s will be December 1994 A W DPD IF Co OD Rlews Indiana Networking for Documents and Information of Government Organizations Volume 3 Number 2 FROM THE CHAIR At this point in time the paid membership of INDIGO is 44 mem bers That s not a bad figure but it was more than 50 at this point in time last year I don t know the rea son for the drop off It
34. gress to eliminate the printing of paper copies of documents that are avail able onling While this seems like a simple cost cutting device does this truly allow access Many many people do not have computers with modems in their homes There are still many public libraries in our state who do not have copiers fax ma chines or computers Even some of our depository libraries do not have the capacity to mount CD ROM da tabases or access online sources If the depository program re mains strong perhaps access can be retained But if we are not alert and adament in our support of equal ac cess through the depository pro gram it may disappear quickly or through a slow withering We need the support of all inter ested people in Indiana I hope you join soon Steve Fisher INDIGO Chair Indiana State Library 140 N Senate Ave Indianapolis IN 46204 Voice 317 232 3720 800 451 7872 Fax 317 232 0002 E mail sfisher statelib lib in us March 1995 Calender of Events March 29 April 1 1995 ALA ASSN of College and Research Libraries Pittsburgh PA March 30 April 1 1995 Library History Seminar IX ALA LLHRT LC Center for the Book Tuscaloosa AL April 10 14 1995 Depository Library Council and Federal Depository ConferenceArlington VA May 3 May 10 1995 Interagency Depository Seminar Washington DC INDIGO Spring Conference May 12 1995 Fort Wayne IN November 3 1995 Academic Libra
35. in Portland Oregon Duties included such responsibilities as implementa tion of INFONET a statewide net work linking physicians and medi cal libraries Most recently he was Director of Network Development for the PORTALS Network housed at Port land State University PORTALS is a research ori ented internet based n twork of 14 academic medical and public librar ies which has an online catalog and other databases and a rapid docu ment delivery system State Documents Ball State University BSU Libraries recently completed a project that cataloged its Indiana state documents collection BSU has been a state documents depository since 1975 with the col lection housed in the Government Publications Service unit With the completion of the project the collec tion is fully cataloged with Library of Congress call numbers September 1995 1995 INDIGO Fall INCOLSA has a New Executive Director INCOLSA has been part of a 2 year effort to re organize network seryices in Indiana Nine separate regional networks INCOLSA and the Indiana State Library worked with the libraries in the state ona re organization plan On July 1 1995 the 10 networks combined into one multi type network with central and regional offices INCOLSA is the facilitating organization for this vol untary restructuring The re organized INCOLSA network has some 690 members and offers OCLC services information retrieval internet acces
36. ing to a phone conversation with an OTA employee the Library of Congress Congressional Research Service is to distribute OTA reports that are still in the publishing pipeline Sadly this is another example of the loss of useful readily available government information Diane Calvin INDIGO Chair Diane Calvin Government Publications Librarian Ball State University Uni versity Libraries Muncie IN 47306 0160 Phone 317 285 1110 Fax 317 285 2644 Depository library 0180 E mail OODLCALVIN BSUVC BSU EDU Calender of Events October 12 14 1995 NOTIS Users Group Meeting NUGM Chicago IL October 16 18 1995 Fall Council Meeting Memphis TN November 17 1995 INDIGO Fall Conference Indianapolis IN April 15 17 1996 Spring Council Meeting Washington DC Metro Area April 15 18 1996 Federal Depository Conference Washington DC Metro Area May 29 June 5 1996 Interagency Depository Seminar Washington DC Metro Area Contents From The Chair scssssesecsstsesesesess p l Calendar of EVEntS ssseseesorneesserersa p 1 1995 INDIGO Fall Conference p 2 INCOLSA s new Exec Dir p 2 State Docs at Ball State Univ p 3 1995 Membership Dir Update p 3 ACCESS INIANA eseerseseesrererrerrees p 3 INDIGO Election Ballot Notable Document rsreseosees p 6 Federal Docs Biennial survey p 6 U S Fax Watch Service p5 INDIGO Membership
37. ion of the differencesbetween these two interfaces may be found in the October 17 1994 letter or in the GPO Access User Manual 2 Libraries that register a server for GPO Access must ensure that no more than 10 simultaneous ses sions will be accessing GPO s server A library s total number of simultaneous sessions whether from individual work stations using the WAIS client software a server using WAIS or SWAIS sessions must not exceed 10 3 Libraries may register for up to 10 SWASS accounts using a single user id and password and GPO will control the number of simul taneous SWAIS sessions The number of SWAIS accounts to be supported must be specified on your Depository Library WAIS SWAIS Access Validation Form 4 If you opt for the full WAIS client software GPO will upon request send you a copy of the ElNet client software that GPO Access cont d on p 4 has been customized for use with GPO Access The library may install this client multiple times not to exceed the number of registered IP addresses The User Support Team must be informed of the number of times the client was installed so the appropriate software license fees can be paid by GPO on your behalf 5 Each depository that registers a server for WAIS direct access is required to devise its own method of limiting the number of simultaneous users such as dynamically allocating their reg istered IP addresses on a
38. l send you a diskette copy of the EINet WAIS client software which has been customized for use with GPO Access Both Windows and Macintosh versions of the EINet cli ent are available The client will soon be available on an FIP site Contact the User Support Team for details The library may install the client multiple times at no charge not to exceed the number of regis tered IP addresses maximum of 10 The User Support Team must be in formed of the number of times the client was installed If you want to install the EINet client on additional workstations as may be the case ina networked environment we recom mend that you purchase additional copies from GPO at 15 per installa tion December 1994 GPO Access cont d You may however prefer to obtain and use another WAIS client Other WAIS clients are available commer cially for Windows Macintosh and UNIX systems but you will have to customize them to a significant degree to work effec tively with the GPO Access databases Moreover the ability of the GPO Access User Support Team to provide support or technical assis tance to customers who use other WAIS clients is limited B SWAIS SWAIS access is usually accom plished through an Internet host with a telnet session manager to connect to the GPO WAIS server swais access gpo gov Although you can accomplish SWAIS access via modem by dialing the GPOWAIS server directly this method is not recommende
39. l sup port of this service by the State Intelenet Commission Director Jerry Sullivan discussed the Commission s role by releasing a Broad Agency Announcement BAA The BAA was issued to solicit pro posals from commercial vendors offerors It outlines the services the State intends to provide to its resi dents public institutions and busi nesses Based on the BAA the State plans to enter into a contractual agreement with a single offeror On behalf of the State the offeror will manage and provide government data through the electronic gateway service As part of the agreement the vendor is expected to fund all of up front investment costs and all the on going operational costs to pro vide the electronic gateway service according to Sullivan 6 Content data vs Commerical value data Electronic data will be available in two basic types content and commercial value data Commercial value data was defined as that data which can be sold to subscribers for a fee The Offeror would be com pensated This compensation is ex pected to cover capital investment and management services and the State would also receive appropriate compensation for its involvement in the process p 20 2 BAA Content data is information that has little or no demand commercially This data will only be important to those involved or interested in the operation and or management of State government Eventually
40. may simply be that some of you have not gotten around to sending in your dues pay ment yet Whatever the reason I would en courage each of you to turn in your membership dues soon Not only does this organization need your support but there are too many key issues at the federal state and local level to remain uninterested and uninvolved We must speak about our belief that documents should be accessible to the public whatever the format and without regard to eco nomic status Public information should remain public Are there threats to these prin ciples Consider Access Indiana the Governor s initiative to make state and local information available through the building of statewide information networks and through the formation of community net works On the one hand it is a won derfully ambitious program to mount state and local government information plus other Indiana based information on these net works We will certainly benefit from these initiatives But a key element to this program is the issue of user subscriber fees The community networks that will be established are supposed to be self supporting within two years Communities may achieve this in the variety of ways but it is recom mended that user or subscriber fees be charged Without libraries as ac cess points many Indiana citizens will not be able to afford the user fees they would be required to pay There are also efforts in Con
41. nal Depository Library and served the Indiana depository community to the best of their ability given extremely limited resources created and distributed the INDIGO membership direc tory joined INDIGO allowing INDIGO s membership to increase to over 60 members and were involved in depository library activities which I have forgotten to include in this list 12 13 14 15 Consider using your gifts during 1995 by 1 joining renewing your membership in INDIGO if you already haven t 2 ask how you can become more involved in INDIGO beyond just membership 3 personally helping INDIGO to continue its activities as listed above seeking to provide the best information service to Indiana residents possible within constrained budgets sharing your expertise about electronic governmental information products with other librarians who are still needing to learn and letting INDIGO officers know what goals you would like INDIGO to pursue to enhance 4 5 6 dissemination of government information throughout Indiana Thanks and may you receive give lots of gifts in this season and in 1995 Steve Fisher Chair 1994 1995 is on health leave from his job and INDIGO until after the first of the year Best wishes to Steve for a speedy recovery and return to full health Tim Sutherland INDIGO Chair 1993 1994 DECEMBER 1994 The 1994 INDIGO FALL CONFERENC
42. nce for WAIS access using the single workstation option or the multiple workstation option If the multiple workstation option is cho sen specify the number of worksta tion subscriptions requested If the library wants to utilize the EINet WAIS client software it should be requested during the reg istration GPO will send you a copy of the EINet WAIS client software which the library may install mul tiple times not to exceed the number of registered IP addresses The User Support Team must be informed of the number of times the client was installed The library must complete and re turn the Depository Library WAIS SWAIS Access Validation Form After completing the online registration process record the reg istration confirmation number verify all information on the form and fax the completed and signed Validation Form to the User Support Team at 202 512 1262 2 SWAIS Registration for New Users The depository library must register once for SWAIS to establish a SWAIS user id and password Include the number of additional SWAIS ac counts requested up to 10 on the Depository Library WAIS SWAIS Access Validation Form After com pleting the online registration pro cess record the registration confir mation number verify all informa tion on the form and fax the com pleted and signed Validation Form to the User Support Team at 202 512 1262 B Changing from Single Worksta tion Registrations to a Server
43. new screen will have the search term in the top line It will not be high lighted SWAIS will return the mes sage STRING NOT FOUND and re turn to the original screen if the word or number does not appear in the document The search feature is case sensitive soby sure tocapitalize proper names For example entering environ will skip to the words environment and environmental in the text of a document but will not retrieve the name Environmental Protection Agency This feature is useful for locating a page number in theTable of Contents from the Federal Register or a bill number in the Daily Digest from the Congressional Record It can also be used to find the place in a document where your search terms appear RETURNING TO THE SEARCH RE SULTS LIST When you are finished viewing a document type a lower case q at the end ofa screen SWAIS will respond with the message PRESS ANY KEY TO CONTINUE Pressing a key will return you to the SEARCH RESULTS list RETURNING TO THE SOURCE SE LECTION LIST When you are fin ished selecting documents from a curtent set of SEARCH RESULTS type a lower case s at the end of the screen SWAIS will return you to the SOURCE SELECTION list SIGNING OFF SWAIS When you are ready to sign off enter a lower case q at the prompt on the SOURCE SELECTION screen Your SWAIS session will end and you will be disconnected from the GPO Ac cess server NOTE If you dialed directly in to
44. niversity Computing Services and the School of Library and Information Sciences INTRODUCTIONS Individuals introduced them selves Roster of attendees follows this Summary Session organizers are identified in this roster INFORMATION SHARING Participants shared information and perspectives most especially with regard to Access Indiana Some general information shared in the about Access Indiana and its three initiatives and supplemented through reference to online resources and government documents 1 Access to Government Informa tion This initiative is being pursued by the state through a Broad Agency Announcement BAA a solicitation for private industry to offer bids to provide Public Access to State Gov ernment Data Through An Electronic Gateway Service The BAA seeks a single contractor to provide these services to the state The Intelenet Commission the Indiana Depart ment of Administration and the In diana State Library are responsible for this initiative 2 Internet Access This initiative is being pursued by the state througha Request for Proposals RFP a solici tation for private industry to offer bids to provide Public Data Net work Services With Internet Access The RFP has as its philosophy that it seeks to make multiple awards in the development of this program and thus is not necessarily seeking a single contractor to provide these services to the state
45. ntire document to an Internet e mail address by typing lower case m NOTE This is the only way that SWAIS can transfer the file to you other than through use ofascreen capture log file Do NOT use the lower case s to SAVE a document The document will be saved on the GPO Access WAIS server not on your own system PREPARE TO DOWNLOAD the file through a screen capture log file by starting the capture process sup ported by your Telnet session man ager or communications software Then press the SPACE BAR to re trieve and view the document At the end of each screen press the SPACE BAR to display the next screen To have multiple screens scroll by without pause type a large number at the stdin prompt The number you enter will be the num ber of lines that scroll by Once the documentis displayed you can PRINT selected portions of the document if your Telnet session manager or communications soft ware supports printing and you have a printer accessible to your computer or terminal Some software supports continuous printing so that each screen is printed as it is displayed If you intend to use continuous print ing you should start it BEFORE you press the SPACE BAR to retrieve the document SEARCHING WITHIN A DOCU MENT Once a document is dis played you can type a forward slash followed by a word or word fragment or a number such as a page or bill number The word SKIPPING will appear and the
46. o INDIGONews in care of Fannie Cox Chairperson of the Publications Committee via E mail FMCOX LIBRARY IUPULEDU or saved to a disk in ASCII or WordPerfect Disk s will be returned INDIGO News INDIGO MEMBERSHIP FORM l 1996 r Membership in INDIGO Indiana Networking for Documents and Information of Government Organizations is open to all individuals who are interested in government information issues INDIGO s purpose is to 1 provide aforum for discussion and the exchange of ideas by librarians working with government information 2 to provide a force for initiating and supporting programs to increase availability use and bibliographic control of government information 3 to increase communication between government information librarians and other librarians 4 to contribute to the expansion and improvement of education of government information librarians and 5 to speak for federal and state depositories concerning government information issues O_O er Title Business Address Business Phone Fax E Mail Address_ Are you interested in serving on one of the following Federal Depository Representatives Committee FedRec State Depository Representative Committee StateRec Publications Committee Nominations Committee Please send this completed form with your annual dues 5 00 payable to INDIGO to Sue Mungovan INDIGO Secretary Treasurer Allen County Public Library Box 2270 Fort
47. or only the kind of informa tion we want Types of Information Annual Reports Statistics birth death marriage dis ease arrest crime Please send all comments and ideas of what information to add or cut to Carol Nahrwold Allen County Public Library 900 Webster Street Ft Wayne IN 46802 2270 Phone 219 424 7241 ex 2286 Fax 219 422 9688 E mail nahrwold class org JUNE 1995 Northwest News Government publication li brarians from Northwest Indiana federal depository libraries met on May 16th at the Valparaiso Univer sity School of Law Library Northwest Indiana deposi tory libraries are being inspected by Sheila McGarr during the two weeks following the American Library As sociation Annual Conference This meeting allowed de pository librarians the opportunity to share inspection concerns and to use a recently completed union list of item numbers to look at cooperative collection development issues and choices for now and in the future This group of librarians and INDIGO members has met several times in the past few years to discuss mutual concerns and to improve communication between these de pository libraries Tim Sutherland IU Northwest Li brary 3400 Broadway Gary IN 46408 Voice 219 980 6946 Fax 219 980 6558 E mail SUTHERLA iunhaw1 iun indiana ed INDIGONews would like to THANK EVERYONE for contributing to the newsletter Keep those news item
48. pository staff members based on Congres sional District boundaries The purpose of these meetings would include discus sion of depository concerns mu tual ordering training in the use of new electronic products and communication with congres sional office staffers if possible All staff professional and nonprofessional should be in vited and encouraged to attend Jokn Autio Andersen Public Library 111 E 12th Street Anderson IN 46026 Voice 317 641 2456 Fax 317 641 2408 CORRECTION In the March 1995 issue of INDIGONews volume 3 number 2 a citation had the incorrect voice and fax numbers for Dave Lewis at Indi ana State Library 140 N Senate Ave Indianapolis IN 46204 His correct numbers are phone 317 232 5083 fax 317 232 3728 INDIGO News ARE YOU CONNECTED TO INDIGO INDIGO now has a LISTSERV The INDIGO Listserv is a forum where federal state and local document professionals informa tion specialist librarians professors or anyone interested in accessing and or disseminating government information To subscribe to the listserv INDIGO you must send a command to the listserv software that controls the functioning of the listserv INDIGO First log onto the computer where your e mail account is located or where you want to receive and SEND a new e mail message ad dressed to listserv indycms iupui edu Second in the text area
49. ry Association of Ohio 21st Annual Conference Columbus OH Contents From The Chait nosses p 1 Calendar of Events p 1 1995 INDIGO Spring Conf p 2 Congressional District 2 p 2 News from N west INDIGO p 2 Wanted Wanted scsscseesees p 2 INforum Roundtable Discussion p 3 SWAIS Ths ssssicrvinissseassnteraisennes p 5 MARCH 1995 INDIGO s 1995 SPRING CONFERENCE The INDIGO Spring Meeting has been planned for Friday May 12 1995 at IUPU Ft Wayne The program will run from 10 a m to about 3 30 and will feature GPO Access and AccessIndiana Jackie Johnson Programming Committee I U Southeast New Albany IN 47150 Voice 812 941 2552 Fax 812 941 2493 E mail JFESSARD ucs indiana edu News Notes from Congressional District 2 District 2 has a new congressman David McIntosh John Autio INDIGO s Federal Depository Com mittee Chair visited McIntosh s of fice to introduce himself and the Anderson Public Library Deposi tory The District s administrator Kim Orlosky was pleased to learn that in addition to Anderson s depository that there are five other depositories available to provide service to the District Since John s visit several referrals and requests for informa tion have been made Looking ahead a meeting of documents people within District 2 is in the works This will be an op portunity to play with new CD ROM electroni
50. s Access Indiana was also on the spring meeting s agenda Clearly there is more work to be done on this state information network I urge all INDIGO members to start thinking about what they d like to see on Access Indiana and to have suggestions ready when INDIGO is ready to submit a formal recommenda tion Early suggestions include statistics on all topics legislative and regulatory codes and agency directories Northern Indiana librar ies will be visited by depository inspectors this summer Inspec tions provide us the opportunity and the incentive to look at our depository collections and fa cilities with new eyes Library staff can also meet with area col leagues after the inspections are over to commiserate to rejoice and to plan the local cooperation activities that inspectors urge us do A busy summer is ahead of us Please continue your in volvement in INDIGO and con sider ways to turn your opinions into actions You can do so by attending INDIGO conferences submitting newsletter items and joining subcommittees We need and value your help Diane Calvin INDIGO Chair Diane Calvin Government Publications Librarian Ball State University Uni versity Libraries Muncie IN 47306 0160 Phone 317 285 1110 Fax 317 285 2644 Depository library 0180 E mail OODLCALVIN BSUVC BSU EDU Calender of Events October 12 14 1995 NOTIS Users Group Meeting NUGM Chicago IL October
51. s reference ILL document delivery cataloging continuing education training and is the managing agent for the Private Academic Library Network of Indi ana PALNI an online computer network serving 25 of Indiana s pri vate Colleges Universities and Semi naries Submitted by Dr Dolores Hoyt Head of Technical Services University Library IUPUI Acquisitions 755 W Michigan Street Indianapolis IN 46202 at Ball State U As far as numbers go the documents cataloged consisted of 354 serial titles and 1 070 monograph titles BSU holdings for the Indiana documents appear on OCLC Diane Calvin Government Publications Librarian Ball State University Uni versity Libraries Muncie IN 47306 0160 Phone 317 285 1110 Fax 317 285 2644 Depository library 0180 E mail OODLCALVIN BSUVC BSU EDU INDIGO News 1995 Membership Directory Update I would like to publish an addendum to the 1995 INDIGO DI RECTORY OF MEMBERS COM MITTEES AND OFFICERS If you found a mistake in the directory handed out at the spring program or if you would like your e mail ad dress included please send me the information as soon as you can I will see that everyone gets a directory update at our fall program If you have not received a 1995 directory I will have some available at our fall program Send your corrections and additions to Sue Mungovan Allen County Public Library Box 2270 Fort Wayne IN 46801 2270
52. s coming Fannie Cox Publications Chair Editor IUPUI University Library Acquistions 755 West Michigan Street Indianapo lis IN 46202 Phone 317 278 2325 Fax 317 278 2300 E mail fmcox library iupui edu 4 Do you use MARCIVE Let s form a support users group Indiana University Purdue University Indianapolis IUPUI would like to get together with other people institutions who use MARCIVE services to discuss prob lems and concerns all things good and bad If you are interested please contact Barbara Albee Acquisitions Librarian IUPUI 755 W Indianapo lis IN 46202 317 274 0490 Fax 317 278 2300 E mail balbee library iupui edu E E SE I E E Presentations The NOTIS Users Group Meeting NUGM will be held in Chicago IL on October 12 14 1995 Barbara Albee Acquisitions Librar ian and Joe Harmon Monographic Cataloger both from IUPUI and John Stevenson Coordinator of Government Documents Map Pro cessing University of Delaware will be on a panel discussing various MARCIVE services Want to Publish in INDIGONews Please submit all items to INDIGONews in care of Fannie Cox Chairperson of the Publications Committee via E mail FMCOX LIBRARY IUPUI EDU or saved to a disk in ASCII or WordPerfect Disk s will be returned FEDReC Committee Goal for INDIGO Members 1995 and Future The committee is encour aging the establishment of annual meetings of de
53. sitory Meeting The second Congressional District depository staffers met on May 26th at Anderson Public Library for their second annual meeting and information ex change At this years meeting the libraries represented were Ander son Public Library Anderson Uni versity Muncie Public Library and Ball State University Several topics were dis cussed Whats new at your de pository What do you want to see available via Access Indi ana How do you handle the growing number of CD ROM prod ucts Are we reaching our public adequately _ iss The second half of the program was devoted to demon strations and exploration ofnew CD ROM products received in the last year Attendees examined Special Population Studies from the 1990 Census the Federal Budget on CD ROM Foreign Affairs and the Tiger Street Index files As a result of the meeting information brochures will be exchanged to facilitate referals library to library and to increase awarness of the depository sys tem in the second distrist John Autio Anderson Public Library 111 E 12th Street Anderson IN 46026 Voice 317 641 2456 Fax 317 641 2408 5 INDIGO R eows Indiana Networking for Documents and Information of GovernmentOrganizations Volume 3 Number 4 September 1995 FROM THE CHAIR For academic library folks fall is the beginning of the year not January since it s the time when students return
54. tate documents and adding them to their online catalogs After a delicious lunch provided by Ralph Violette an overview of ACCESS Indiana was given by Mark Whitman Coordi nator of ACCESS Indiana and Ray Ewick Director of the State Li brary According to Mark Whitman ACCESS Indiana con sists of three initial projects 1 installing and implementing Internet Data Services 2 providing public access to state government data 3 facilitating the development of community networks He also mentioned the fact that in order to provide public access tostate information a State Data Manager would be hired to decide what infor 2 Indiana University s mation would be made available first and to make sure it was useable and up to date Many INDIGO members expressed concern about who this entity would be and felt that involvement by li brarians throughout the state is a must Ewick discussed the fact that we have to start looking at information as a commodity Al though information should be free making it easily accessible to businesses etc may cost them the price of convenience He also stressed the importance of ACCES Indiana becoming well established before the close of the Bayh administration so it doesn t become a political issue After Mr Ewick s talk there was a question and answer period and the meeting was ad journed Sue Mungovan Secretary Treasurer Allen County P
55. ting to electronic media in de positories LPS regrets the lack of prior notification of these questions 6 and advises libraries to make their best estimates when responding Survey responses will be tabu lated automatically by a telefax sys tem so libraries should fax their an swer sheets to the special fax number indicated on the survey Any questions should be di rected to the Biennial Survey Hotline 202 512 1119 After October 1 replacement copies of the Biennial Survey ques tions and answer sheet will be avail able from the depository library sec tion of U S Fax Watch at 202 512 1716 September 1995 U S Fax Watch Service This message originally appeared on GOVDOC L September 6 1995 The U S Fax Watch System is now available for depository libraries to receive copies of the Daily Deposi tory Shipping List The service began on September 5 For details see Administrative Notes August 15 1995 Shipping Lists will be added daily beginning with lists dated September 1 1995 Lists dated prior to September 1 1995 will not be available Lists will remain on the system for 60 days Instructions for access ing the system were distributed in depository shipments the first week of August For additional informa tion please contactme Laurie Beyer Hall Depository Administration Branch e mail staf3dab access digex met Want to Publish in INDIGONews Please submit all items t
56. to additional users whether on or off site The Model Gateway Library program which also includes the registration of servers is intended to expand the services available to off site users In the context of expanding GPO Ac cess off site is defined as beyond your campus or institutional bound aries not simply from outside the library s walls Special provisions apply to off site or gateway ac cess For additional information on becoming a model gateway con tact Gil Baldwin Library Programs Service at 202 512 1002 fax 202 512 1432 or Internet e mail lt manage access digex net gt This instruction contains the general guidelines for registering servers and augments the October 17 1994 letter from the Superintendent of Documents which discusses the ex pansion of GPO Access online ser vices for on site users of depository libraries You should familiarize yourself with the contents of that letter before registering a server All servers must be registered with the GPO Access User Support Team Jf you have inquiries about regis _tefing or the difference between WAIS and SWAIS access contact the GPO Access User Support Team at 202 512 1530 fax 202 512 1262 or Internet e mail at lt help eids05 eids gpo gov gt Basic Requirements for Server Regis tration 1 Depository libraries may register to use either WAIS or SWAIS or may register for a combination of the two A discuss
57. ublic Library Box 2270 Fort Wayne IN 46802 2270 Voice 219 424 7241 x 2286 Fax 219 422 9688 E mail mungovan class org INDIGO WANTS YOU Send your membership to Sue Mungovan Secretary Trea surer Allen County Public Library Box 2270 Fort Wayne IN 46802 2270 Voice 219 424 7241 x 2286 Fax 219 422 9688 E mail mungovan class org GPO Access on Internet Purdue University Libraries is pleased to announce the availabil ity of GPO Access on the World Wide Web WWW Purdue is the first depository library site to put GPO Access on the web The uniform resource loca tor URL for a direct connection is http thorplus lib purdue edu gpo You can also reach GPO Ac cess by going to the Purdue Libraries Thorplus homepage at http thorplus lib purdue edu then select ing Virtual Reference Desk Selected U S Documents and GPO Access We are limited to ten simul taneous users and preferential ac cess is given to Purdue users You are encouraged to dial up and ex plore GPO Access and comment on its quality We have received favor able comments on our WWW ver sion of GPO Access from users in the U S and from users as far away as Germany and New Zealand Purdue s WWW version of 4 GPO Access is searchable in web browsers lynx Mosaic and Netscape We also hope to provide eventual access to a wide array of government information through Thorplus Online help is available once
58. uments The StateReC officers have met informally to discuss priorities for the year Top on the list surprise surprise is getting more State publications into the Depository Libraries in a more timely manner Until the State Library adds addi tional staff INDIGO members can assist Dave Lewis the State Docu ments Coordinator in identifying documents that should be distrib uted through the system Watch for press releases or other announce ments about forthcoming documents in your local media and then let Dave know about them If you have any suggestions about StateReC activities please contact Judie Violette IU PU at Fort Wayne 2101 Coliseum Blvd E Fort Wayne IN 46805 Voice 210 481 6511 Fax 219 481 6509 E mail violette ipfwcevax Dave Lewis Indiana State Library 140 N Senate Ave Indianapolis IN 46204 Voice 317 921 6490 Fax 317 283 9711 Carol Nahrwold Allen County Public Library Box 2270 Ft Wayne IN 46801 2270 Voice 219 424 7241 ex 2286 Fax 219 422 9688 E mail nahrwold class org oreng ol w v INDIGO News SUMMARY INfarum Roundtable Discussion INforum Roundtable Discussion Electronic Access to Public Records and Government Information Feb ruary 16 1995 NOTE INforum is a collaborative program of professional develop ment at Indiana University pre sented by information professionals from the IU Libraries U
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