Section 12: ACASI User`s Manual
Contents
1. 5 Select the correct visit code see above You will select the appropriate visit code using the drop down menus Note that there is no built in validation for visit codes It is the administrator s responsibility to ensure that the correct visit code is selected When done tap the green Next button 6 Confirm the visit date The visit date will be filled automatically using the numeric format dd mm yyyy for example 17 04 2009 but you must also confirm the visit date by selecting the appropriate two digit day three character month and 4 digit year from the drop down menu 7 Choose the appropriate ACASI language from the drop down list Language lEnglish SA Number of children born alive F PPT s Age lig 24 Past seven days number of days to market x MTN 009 SSP Manual Version 1 3 13 August 2010 Section 12 Page 9 43 8 Ask the participant how many children she had that were born alive and select that number from the pull down menu see above Note It is not necessary to obtain or verify the number of live births from the participant s study records The number entered will have to match the number that will be entered for Practice Question 2 PQ2 9 Ask the participant how old she is and select the corresponding age range from the pull down menu see above It is not necessary to obtain or verify her age from the participant s study records The range entered will have to match the range ente2. Also note that as you remove the SD card from the touch screen laptop you might inadvertently move the gray tab on the left side of the card to the locked position Before inserting the SD card into the Data Manager laptop you must be sure that the card is unlocked by moving the gray tab back up to the unlocked position If you have locked the SD card before inserting it into the Data Manager laptop you will see this error message ACASI data manager E x x The 50 Card is locked Please unlock and try again MTN 009 SSP Manual Version 1 3 13 August 2010 Section 12 Page 24 43 This is the correct unlocked position If tab is in locked position push it up to the unlocked position After the data are successfully transferred the transfer program will delete the data from the SD card If the data are not successfully transferred please note the error and email a description of the problem to MTNOO9acasisupport minstopshiv org 10 Remove the SD card from the data manager laptop and insert it in the touch screen computer immediately to make sure they are kept together After completing the data transfer from all the touch screen computers that completed ACASI questionnaires to the data manager computer then proceed to backing up the data to your assigned USB key and then to uploading the ACASI database MTN 009 SSP Manual Version 1 3 13 August 2010 Section 12 Page 25 43 Backing Up the ACASI Databa
3. Q Instructions a Sexual Partners a Have you ever been married or hada If clarification is needed say By primary sex partner mean a primary sex partner that you lived with boyfriend a husband someone with whom you live or a male sex partner that you are more serious about than other sex partners Have you ever been widowed If clarification is needed say have you ever had a partner who has passed away Have you ever been separated or divorced If clarification is needed say have you even been legally divorced or separated from a male partner Have you given birth in a hospital primary If clarification is needed say have you even given birth in any of health care clinic or polyclinic the following types of health facilities hospital primary health care clinic or polyclinic How many times have you given birth in a If clarification is needed say Please count the number of times hospital primary health care clinic or you ve given birth in any of the following types of health facilities polyclinic hospital primary health care clinic or polyclinic During the times you were pregnant or when you were in labor did a doctor or lf clarification is needed say when pregnant or in labor did nurse give you medication that helps doctors or nurses ever give you medicines to help prevent HIV prevent HIV in your baby infection in your baby _ Sexual Behavior I y In your lifetime with how many differe
4. The side of the headphone labeled R should cover the right ear and the side labeled L the left ear Stylus touch screen training The participant should be shown how to use the stylus tap lightly and as straight as possible For most questions participants may tap the black square the red square yellow square numbered boxes or a picture If they tap on a picture each tap will be counted towards the total for that question She may tap up to 60 times for each question that involves a number For instance if she had four children she would tap on the picture of the child four times Additional Instructions Instruct the participant on the following e lfshe wants to change her answer to the previous question she can tap the white Previous button She can only go back to the question immediately preceding the current screen after that the previous button will be grayed out e fshe has any other problems or would like to stop the interview for any reason she should let you know Advise her on where to find you You should be nearby so she can find you easily but for privacy reasons you should not stay in the same room as the participant when she is doing her interview e If she would like to skip a question the participant may press the small white circle in the center at the bottom of the screen Practice Questions After you have prepared the touch screen computer for the participant steps 1 12 on pages 7 10 and are rea
5. laptops so they must always go back into the same one If the ACASI Data Manager computer is not already turned on turn it on and enter the secure power on password If the ACASI Data Manager computer is turned on and you are logged in log out by pressing Start gt Shut Down and then choosing log off username A microbicide trials network Log back into the ACASI Data Manager computer as the computer administrator using your assigned user name and password MTN 009 Data Manager Version 1 1 Insert the SD card into the SD card slot on the left side 1 B H td Lenovo units or right side HP units of the laptop Double click on the ACASI data manager icon which is located on the Windows Desktop You will see the dialog box shown in Figure 14 with five 5 buttons ACASI data manager Backup MTN 009 database to USB key Click the first button in the Data Manager Dialog box which reads Merge data from SD card to ACASI database This will copy the new data from the SD card into the ACASI database maintained on the laptop which is located in the C ACASI DATA folder After the data are successfully transferred the transfer program will delete the data from the SD card N B If you have not inserted the correct SD card you will see the error message below ACASI Manager J There is No SD Card with Fespondentkesponses xml File Please Insert the Correct SD Card and try again
6. the green Submit button Your ID will be masked since it also serves as a Security procedure for accessing the program microbicide trials network Population Council MTN 009 Administrator ID z Yersion 1 0 0 0 Administrator ID s assigned by country e 101 199 South Africa MTN 009 SSP Manual Version 1 3 13 August 2010 Section 12 Page 7 43 2 Onthe next screen tap the New Survey button microbicide trials network Population Council MTN 009 3 On the next screen select the MTN 009 questionnaire and then tap the START SURVEY button Questionnaires START SURVEY 4 Enter the correct PTID in the Participant ID field see below NOTE If you entering test data it is important that you enter one of the Test PTIDs listed in Appendix B of this document Any Test PTID can be used and Test PTIDs can be used more than once Confirm that the correct PTID was entered by entering it a second time and then tap the green Next button In addition to confirming the PTID was entered in twice when you click the green Next button a MTN 009 SSP Manual Version 1 3 13 August 2010 Section 12 Page 8 43 check is made to ensure the PTID is valid as provided by SCHARP If the PTID is not valid you will be prompted to enter a valid PTID Participant ID xxx xxxxx x IIL Visit Code 101 Visit Date 20 05 2010 Confirm Participant ID xxx xxxxx x 111 11111 1 Day Month Year 20 May AA
7. was a condom used the last time condom used you had anal sex Do you think your risk of getting HIV is high If clarification is needed say what do you think is your risk of medium or low or do you think you have no getting HIV high medium low or no risk at all risk at all How worried are you about transmitting HIV If clarification is needed say how worried are you about to future children you may have transmitting HIV to a future child very worried worried not worried at all am not going to ask for any names Do If clarification is needed say Il am not asking for names of you personally know someone who has specific people but do you personally Know anyone who has HIV HIV am not going to ask for any names Do If clarification needed say am not asking for names of specific you personally know anyone who has died people but do you personally know anyone who has died from of AIDS AIDS When was the last time you were tested to If clarification is needed say I am not asking about results but see if you have HIV when how long ago was the last time you were tested for HIV within a year more than a year never or don t remember 17 When was the last time you had an HIV test If clarification is needed say am not asking about results but that was negative when how long ago did you have an HIV test that was negative within a year more than a year never or do
8. 009 ACASI Questionnaire Since all data test and real data is saved in the Access database it is critical that when entering test data you use one of the Test PTIDs listed below This will ensure that SCHARP will be able to distinguish between test data and real data present in the Access database Test PTIDs 999 00062 2 999 00063 5 999 00064 8 999 00065 0 999 00066 3 999 00067 4 999 00068 9 999 00069 7 999 00070 1 999 00071 6 MTN 009 SSP Manual Version 1 3 13 August 2010 Section 12 Page 35 43 Appendix C Hardware and Software Recording Requirements The following items are required to perform the required recordings for the ACASI 009 study 1 Personal computer with following hardware qualities a Sound capability either via integrated audio soundcard or integrated audio b One Microphone Port In Audio In c One Headphone Port Line Out Audio Out d Atleast 100 MB of free hard disk space for audio file storage Windows based operating system either Windows 2000 or Windows XP Audacity program or Windows based Sound Recorder utility generally installed by default with Windows operating system 4 PC Based headset with microphone with following qualities Audio System Event a In line and microphone volume control The system has detected an audio device connection event Headphone frequency range of 20 Hz to 20 KHz Location Left Panel Microphone frequency range of 100 Hz to 10 KHz Description Blac
9. After completing the Administrative section of ACASI interview ACASI Administrators should swivel the screen of the laptop so the participant does not use keyboard Exiting the ACASI Program At any time you may terminate the interview application by double clicking w mouse or double tapping on the top left corner of the screen where you see the small white square with a black border O A gray box will pop up asking if you would like to exit the survey During the administrative setup you may double tap on the MTN logo to exit the program Please note each time an interview is completed the computer will automatically reboot and take you back to the initial login screen MTN 009 SSP Manual Version 1 3 13 August 2010 Section 12 Page 42 43 ACASI Step by Step s Introduce yourself welcome the participant and make her feel as comfortable as possible 2 Explain ACASI procedure o Stress that we are using ACASI to give as much privacy as possible o Emphasize that responses are kept confidential o Tell participant what to expect during the ACASI interview 3 Enter information in Administrative Section a feeaiemwemomse Swivel the screen of the laptop towards the participant Demonstrate use of touch screen computer headphones stylus Administer Practice Questions 5 questions to be completed by participant with guidance of ACASI administrator e Explain different ways to answer questions COLORED SQUARES PICTURES NUMBE
10. EMONSTRATE STYLUS EXPLAIN DIFFERENT WAYS TO RESPOND TO QUESTIONS MTN 009 SSP Manual Section 12 Hello my name is am going to set up the computer for your interview and show you how it works If you have any questions at any time please feel free to stop me and ask We will work together until you feel comfortable using the computer on your own want you to know that your answers to these questions are confidential That means your personal information will be kept private and will not be discussed with anyone else The interview questions have been recorded on the computer so instead of me asking you the questions you will hear them through the headphones You place the headphones on your head like this show pp You can adjust the loudness of the voice you hear by turning this knob show ppf Do you have any questions You will hear each question and the possible responses on your headphones If you would like to answer the question before you have heard all of the possible responses please feel free to do so However we ask you to take as much time as you need to think about the best answer to fit your situation What you hear on the headphones is not live explain more if needed so you should not answer the questions out loud Instead will show you how to answer the questions using this stylus show the participant how to use the stylus You can read the question at the same time as it will also be dis
11. MTN 009 SSP Manual Section 12 ACASI Users Manual Version 1 3 August 13 2010 Prepared for MTN 009 Sites Prepared by Population Council ACASI team Members of the MTN Behavioral Research Working Group MTN 009 SSP Manual Version 1 3 13 August 2010 Section 12 Page 1 43 Table of Contents MTN 009 ACASI EQUIPIMEN Tesrckccciinconsennanicadedanacentonnsessacisnceueey lt odeet ebenseutuzeeesteuceceusserdeaeeseedectseneeecuseneedeede 3 MIN O09 ACASIUSER ID NUMBERS spscsesaconcdacnesvecoatnacseretesseesducecdesctesesteadeccsevevesvesduce cdvesadeesstucteceeext 5 MTN 009 ACASI ADMINISTRATOR REFERENCE sssssesssssssssssssssssssssessssssssesseessseeseeeseeeees 6 AGAI TA ee 61 0 Renee eee eee ne ee een eee ee ee 14 Guide for Administrators Instructions on how to use ACAS 1 cccccccecceseeeeeeeeeeeeeaaeseeeeeeeeeaeaneeeeeeess 17 Guide for Administrators Question by QUESTION QXQ oeeeeeccccccccccceeceeeeeeeseeesesseeeceeeeeeeeeseeseaaeasaeeeeeeeees 19 Transferring Data from Touch Screen Computers to Designated ACASI Data Manager Computer 24 Backing Up the ACASI Database ccccccccccccccesseeceeecaeeeeeeseaeeeeeeeeeeeeeeeesaaeeeeeesseaaeeeeessaaeeeeeeeeneeeeeeaas 26 Technical Notes on Data Backups cccccccssesccecseeeeesseeeeeeseseeeeseeeesseaeeeeeaeeeeeseaseeessageeessageeeesaeeeneaes 27 Uploading ACASI Data to the SCHARP Atlas Portal ccccccccsseeeeeeeeeeeeeeeeeeeeeeeeeaaees
12. RED BOXES SUBTRACTING ZERO Ore ae e Explain how to check that her answer was recorded blue highlight for categorical responses correct number in box for count responses Explain how to answer count questions Explain how to repeat a question and or move on to the next question Explain how to return to a previous question can only go back ONE question to change answer Explain how to skip a question only to be used if she refuses to answer Explain how to change a response e g from yes to no Repeat Practice Questions again if participant is struggling with use of computer 7 Administer ACASI Questionnaire Survey to be completed by Participant e Ask if participant has any questions before proceeding e Tell her you will leave the room to give her privacy e Tell her you will be sitting just outside the room if she has any questions J Remind her to take off the headphones and come get you when she is finished or if she has any questions during the interview e Leave the interview room and wait outside the room 8 When the ACASI is finished thank the participant for her time and effort in answering the questions e Make sure she returns the stylus or leaves it with the touch screen computer 9 For ACASI questions or concerns please email the following mtnOO9acasisupport mtnstopshiv or MTN 009 SSP Manual Version 1 3 13 August 2010 Section 12 Page 43 43
13. and gives you four age ranges to choose from including don t know and then the computer will tell you to press the green box to go to the next question t may be helpful to give an example if you are 22 years old you would press the box indicating 18 24 Please press the correct answer now Do you understand Here is another practice question This question asks about the number of days you went to the market in the past 7 days Here you press the box corresponding to the number of days you went to the market in the past 7 days For example if you went to the market on two days you will press the number 2 box Let s try going through these practice questions again but this time with the headphones You have done very well in learning how to use the computer and headphones think you are ready to now answer the interview questions on your own Do you have any questions before you proceed Discuss as needed Now I m going to leave the room so you can answer the questions in private will be sitting just outside the room if you have any questions Please remember to take off your headphones and come get me when you are finished or if you have any questions during the interview LEAVE ROOM WHILE PARTICIPANT STARTS ACASI INTERVIEW Version 1 3 13 August 2010 Page 16 43 Guide for Administrators Instructions on how to use ACASI 1 Ifthe participant has a question about how to proceed from one questio
14. ative Setup Figure 2 Figure 9 Power On Button As the ACASI Administrator you will be prompted to enter some information into the computer before the participant practice session and subsequent ACASI interview There is no audio associated with entry of this information Note must use dropdown menu for questions below for data to be accepted You will be prompted to enter Your Administrator ID The Participant ID number PTID The visit code The visit date The questionnaire language The participant s number of live births per her self report at the time of the ACASI interview The participant s age per her self report at the time of the ACASI interview The number of days the participant went to the market in the past seven days per her self report at the time of the ACASI interview MTN 009 SSP Manual Version 1 3 13 August 2010 Section 12 Page 6 43 The administrator should enter all required information using either the physical keyboard or the screen keyboard and the stylus or mouse If you are using the screen keyboard and you need to enter a number tap into the box that requires the number and the keyboard Figure 2 should appear on the screen Entering the Administrative Information 1 Administrator ID Each ACASI Administrator has been assigned an ACASI user ID Enter this ID as your Administrator ID by tapping on the keyboard screen with the stylus or clicking with the mouse and then tapping
15. d to start from the beginning with a new interview The interview program will allow one study participant to complete the interview more than once but the data from each interview will be saved separately e You may need to respond to specific questions the participant may have about how to enter their response or about the interview questions To answer questions related to how to use ACASI please refer to the guide for administrators on how to use ACASI pages 17 18 To answer specific questions on the meaning of the survey questions please refer to the QxQ Guide pages 19 23 Note that the majority of participant questions are expected to be about the content and meaning of the questions e As you remove the SD card from the touch screen laptop you might move the gray tab on the left side of the card to the locked position Before inserting the SD card into the Data Manager laptop you must be sure that the card is unlocked by moving the gray tab back up to the unlocked position This is the correct unlocked position l Samisk If tab is in locked position push it up to the unlocked position e B ENS SD Card MTN 009 SSP Manual Version 1 3 13 August 2010 Section 12 Page 13 43 INTRODUCE SELF AND INTERVIEW EXPLAIN CONFIDENTIALITY EXPLAIN AND DEMONSTRATE HEADPHONES EXPLAIN HOW THE PARTICIPANT WILL HEAR AND SEE THE QUESTIONS IF PARTICIPANT IS LITERATE PLEASE ADD EXPLAIN AND D
16. database A Start laptop and log in as bond007 B On the desktop double click to start the ACASI Data Manager C For each Touch screen computer i E i EJ i _ ACASI data manager i Remove the SD Card from the side of the computer Press the SD Card down ight y and it should pop out li Insert the SD Card into laptop the card reader is located on the left side of the laptop iii Count from one to ten iv Click the Merge data button D Menge data from S card to ALASI database 2 Backup the ACASI database xml and event log zip files to the USB key A Insert USB Key into laptop USB slot is g located at the back of the laptop or on the Backup ACASI database to USE key C Windows Explorer will open to the USB key backup folder side B Click the Backup ACASI database to USB key button D Verify the file backups 3 Upload ACASI 009 backup zip file to atlas scharp org Once all the data from the SD Cards have been successfully merged to the ACASI database A Click the upload button on the ACASI Data Manager dialog box Upload ACASI database to ATLAS at SCHARF B Internet Explorer will open at the atlas scharp org upload website Sign in to atlas scharp org using your email address and Atlas password Click the 009 folder and insert site folder Click the Upload file link You will be prompted to browse for the ACASI_009_DB_XXXXXX zip file Click the sub
17. ded say have any of your male partners husband or any other used needles to inject drugs to get high Husband or male partner s drug use for non medical use Has your husband or any sexual partner ever taken Tik methamphetamine not as medicine but to feel good or get high Has your husband or any sexual partner ever taken E Ecstasy Sugars not as medicine but to feel good or get high Has your husband or any sexual partner ever taken Heroin dope brown sugar not as medicine but to feel good or get high Have you ever used drugs but don t know name lf clarification is needed emphasize that we are interested in your male partner s drug use for getting high vs medicinal purposes for each specific type of drug list in the next 6 questions lf clarification is needed emphasize that we are interested in your male partner s drug use for getting high vs medicinal purposes for each specific type of drug list in these 6 questions lf clarification is needed emphasize that we are interested in your male partner s drug use for getting high vs medicinal purposes for each specific type of drug list in these 6 questions MTN 009 SSP Manual Section 12 Version 1 3 13 August 2010 Page 21 43 Question QXQ Instructions Has your husband or any sexual partner If clarification is needed emphasize that we are interested in ever taken Coke cocaine not as medicine your male partner s drug use for getting high vs med
18. dy to train the participant on how to use the computer using the practice questions tap the PRACTICE QUESTIONS button to begin the practice questions Refer to the ACASI training script on page 14 of this manual to begin the ACASI training session You may want or need to review the practice questions multiple times with each participant during the training practice session One option is to go over the first practice question without earphones so as to provide guidance and explanation to the participant Sit next to the participant while she answers the practice questions There are five practice questions 1 Are you a woman 2 How many children have you given birth to who were alive at birth Figure 10 3 What is your age 4 Inthe past 7 days on how many days did you go to the market The text of each question will appear on the computer screen in the language that is selected during the administrative setup and will be accompanied by an audio recording of the questions that the participant will hear through the headphones The participant will need to provide the correct answer to each question in order to move to the next question MTN 009 SSP Manual Version 1 3 13 August 2010 Section 12 Page 11 43 Please note the responses to the practice questions responses are not stored Once the participant has answered the practice questions there will be 2 options Figure 12 1 You can have the participants repeat the practice q
19. e AppEvent 10062007 19311500 acasi mtn v lt1 ZIP Example Backup Filename SecEvent 10062007 19311500 acasi mtn v It1 ZIP Example Backup Filename SysEvent 10062007 19311500 acasi mtn v It1 ZIP Example Backup Filename ACASI_xml 10062007 19311500 acasi mitn v It1 ZIP The backup filename will indicate the database file that was backed up followed by the date time and assigned ACASI computer name Each backup file is compressed and encrypted with the assigned password ptw472 When a merge from the SD card is done the compressed files are stored in date stamped folders in the C acasi backup directory on the hard drive The purpose of the USB key is to add an extra level of safety in case the hard drive crashes If the automated backup to the USB key does not function properly please follow the steps below to perform a manual backup You can simply copy the backup files just like you would with any other file 1 Open Windows Explorer or My Computer 2 Navigate to the C acasi backup directory 3 Select the current date s folder For example the files for April 9 2008 will be in a folder labeled 04092008 4 Select the folder then copy and paste it to the USB key The drive letter of the key will most likely be E MTN 009 SSP Manual Version 1 3 13 August 2010 Section 12 Page 27 43 Uploading ACASI Data to the SCHARP Atlas Portal At the end of each workday on which at least one ACASI interview is administered afte
20. ecording section above and re attempt the recording Some possible items to adjust to improve quality are a Adjust the position of the microphone b Increase the volume on the microphone c Ensure the connections from the headset are secure into the computer d Record in a private and or quiet location 9 Once you have successfully created a test sound file you will be ready to record the actual ACASI script Follow the steps above for creating a test file but use the naming conventions on pages 3 and 4 for the actual files The files should be saved into the c audiofiles folder The audio files will ultimately be copied to the touch screen computers and kept in a centralized SharePoint project website MTN 009 SSP Manual Version 1 3 13 August 2010 Section 12 Page 39 43 Appendix D MTN 009 ACASI Translation Approval Process Instructions Each site will be responsible for conducting a thorough review of the local language versions of the behavioral assessments for the MTN 009 trial administered through Audio Computer Assisted Self Interview ACASI Both the audio recording and the written text of the recording will need to be thoroughly reviewed and approved by the site Investigator of Record or designee The purpose of the local language s review is to ensure that a Tang D All local language translations accurately reflect the intended meaning of the original ACASI English text The translated text accurately docum
21. eeeeeeeeseaeaeees 28 Correcting Key Data in the ACASI Database cc cccccccccccceccseeeseeeceeeeeeeaeeeeeeeeeessaeaeeeeeeeeeeessaeageeeeeeees 30 ACASI Data Manager Cheat Sheet cccccccccccsssseeeeeeeeeeseeeeeeeeeeesaeeeeeceeeeesseaeeseeeeeeesseaaaeeeeeeeessageess 33 Restoring On Site ACASI Datta cc cceccccccccssececeeeceeeeeeeeeeeeeeeeesseseeeeeeeseeeceeesseaseeeeeseaaeeeeessaaeeeessaageeeeesaas 33 Appendix A Administrator Guidelines for Setting up Participants for ACASI Interview 0 34 Appendix B List of Test PTIDs for use when entering Test Data into the MTN 009 ACASI CUS STIS FAIS cs hear toncrtonsissicartnny sab AT E S EE A E A 35 Appendix C Hardware and Software Recording Requirement cccccceceseeseeeeeeeeeeeaeeseeeeeeeeeaas 36 Appendix D MTN 009 ACASI Translation Approval Process cccccceceeeeeeeeeeeeeeeeeeeeeueeeeeeeeeeeaaas 40 Appendix E ACASI Cheat Sheet cccccccccccsssseecceeeceeeeesseeeeeeeseeeeseceeeeeesseeueeeeeeesssaeageseeeeeeessaaaees 42 ACA SESEO 6 ao een ee ee eee E E EA E AE eee eee eee eee ee 43 MTN 009 SSP Manual Version 1 3 13 August 2010 Section 12 Page 2 43 MTN 009 ACASI EQUIPMENT Each participating MTN 009 study site has been provided with the following ACASI equipment e Touch screen ACASI computers each equipped with a 2GB Secure Digital SD storage card and chargers touch screen computer e Designated ACASI laptop co
22. en a medicine that you i 9 thought might prevent Flv If clarification is needed say have you ever taken medicines that you thought might help prevent HIV in any way Have you ever used another product that lf clarification is needed say have you ever used any other you thought might prevent HIV product non vaginal that you thought might prevent HIV in any way Have you ever taken traditional medicine lf clarification is needed say are there any traditional medicines that you thought might prevent HIV you ve taken that you thought might prevent HIV END SURVEY E Have you ever used a vaginal product that If clarification is needed say have you ever used a product in you thought might prevent HIV your vagina that you thought might prevent HIV in any way MTN 009 SSP Manual Version 1 3 13 August 2010 Section 12 Page 23 43 Transferring Data from Touch Screen Computers to Designated ACASI Data Manager Computer At the end of each workday on which at least one ACASI interview is administered the ACASI Computer data manager will transfer data from the touch screen computers to the ACASI Data Manager laptop computer The Data Manager laptop is the only one provided to the site that does NOT twist open as the touch screen laptops do 1 Remove the 2GB Secure Digital storage device SD card AE MTN 009 Data Manager from each touch screen laptop computer Please note The SD cards match the touch screen
23. ents the local language audio recordings All translations are grammatically correct All translations will be understandable to participants The pace and volume of the audio recording are appropriate Each site will conduct the following steps when reviewing the local language versions of the ACASI text and recordings ls A minimum of two designated study staff members who speak the local language will review the ACASI Translation Table to make sure that translations reflect the intended meaning of the original English ACASI text are grammatically correct and understandable to participants a Ifthe translations are accurate a designated study staff member signs each page of the Translation Table to confirm that the translated text accurately reflects the meaning of the original English ACASI text b If translation errors are found designated study staff members will make all necessary changes highlight changes in the Translation Table and then a designated staff member signs each page of the Translation Table to confirm that the updated translated text accurately reflects the meaning of the original English ACASI text The designated staff member who signed the Translation Table will ensure that these changes are also made in the audio recordings A minimum of two designated study staff members who speak the local language will listen to all local language audio recordings for the ACASI program to make sure they accurately reflect the revi
24. ewed translated text and that the pace and volume of the files are appropriate If errors are found the designated staff members will inform Stan Mierzwa smierzwa popcouncil org from Population Council and ensure that the erroneous files are rerecorded in collaboration with Population Council Site Investigator of Record loR or designee signs the Translation Approval form one signed form per local translated language to attest that the steps described above have been followed and that the written text and audio recordings have been properly translated The following documents should be emailed to Barbara Mensch omensch popcouncil org and Stan Mierzwa Smierzwa popcouncil org from the Population Council a A scanned copy of the signed Translation Approval Form b A scanned copy of the signed Translation Table pages c The final version of the Translation Table in Excel file with all changes highlighted Original forms will be filed in the essential document files MTN 009 SSP Manual Version 1 3 13 August 2010 Section 12 Page 40 43 MTN 009 ACASI Translation Approval Form Complete and sign the form scan it and email it with the signed Translation Table pages to Barbara Mensch omensch popcouncil org and Stan Mierzwa smierzwa popcouncil org from the Population Council Site Language l attest that the site NAME TITLE NAME OF SITE has conducted a thorough review of the above language translations of the written
25. he wav extension Example For the first introduction Intro1 and played before the practice question filename intro1_eng wav English version intro1_zul wav Zulu version Example For the Administration Questions filename ai_eng wav English version al_zul wav Zulu version MTN 009 SSP Manual Version 1 3 13 August 2010 Section 12 Page 38 43 Example For the Main Survey Questions filename Q1_eng wav English version Q1_zul wav Zulu version Using Windows Sound Recorder 1 Click Start gt Programs gt Accessories gt Entertainment gt Sound Recorder The dialog box below will appear a Sound Sound Recorder 5 x Foston File Edit Effects Help Length 0 00 sec 0 00 sec Tn li la j 4 pme eo Teter 2 Click the red circle bs to start the recording and say This is a test recording 1 2 3 4 Click File gt Save As in the File name text box and enter ACASITEST Ensure the Save as type is set to Sounds wav and click Save Remember the specific location where you saved the file 5 Click the black right arrow gt to play the test recording Play it several times to ensure the quality is good and there is no beginning or ending noise 6 Ifthe sound quality is not adequate try to adjust the volume on the headset itself and play the test audio recording again 7 Ifthe sound quality is still not adequate return to the Create a Test R
26. hs between 6 months and 3 years over 3 years Has he ever skipped a day and not taken If clarification is needed say do you know if he has ever skipped his medications or ARVs taking his HIV medication either on purpose or by accident Has he ever shared these medications or If clarification is needed say has he ever given any of his ARVs ARVs with you or HIV medications to you Has a friend acquaintance or family If clarification is needed say has any other acquaintance of member other than your husband or sexual yours other than your sexual partner friend family member partner been prescribed medications for neighbor etc been prescribed medications for treating treating HIV AIDS the ARVs by a doctor or HIV AIDS ARVs nurse Has he or she ever shared these lf clarification is needed say have any of these individuals ever medications or ARVs with you shared their ARVs with you MTN 009 SSP Manual Version 1 3 13 August 2010 Section 12 Page 22 43 ee question O oxomstuctions QXQ Instructions Have you been prescribed medication for If clarification is needed say have YOU ever been prescribed HIV AIDs ARVs by a doctor or nurse medication for treating HIV AIDS ARVs by a doctor or nurse Have you ever skipped a day and not taken If clarification is needed say have you ever skipped a treatment your medications ARVs dosage and not taken your medication Have you ever tak
27. icinal but to feel good or get high purposes for each specific type of drug list in these 6 questions Has your husband or any sexual partner lf clarification is needed say are there any drugs you don t ever used drugs but you don t know the know the name of that you have used to get high non medical name purposes Has your husband or any sexual partner If clarification is needed emphasize that we are interested in taken any other drug not mentioned above to feel good or get high your male partner s drug use for getting high vs medicinal purposes for each specific type of drug list in these 6 questions Has your husband or primary sexual partner If clarification is needed say has your husband or primary ever been tested for HIV sexual partner ever received an HIV test 27 What is the HIV status of your husband or If clarification is needed say Do you know the HIV status of your primary sex partner husband or primary sex partner If so is it HIV negative HIV positive or don t know Has your husband or primary sexual partner If clarification is needed say do you know if your husband or been prescribed ARVs by a doctor or primary sexual partner has been prescribed ARVs i e HIV nurse treatment medication by a nurse or doctor How long has he been taking these If clarification is needed say please tell us how long he has medications or ARVs been taking these ARVs or HIV medications less than 6 mont
28. ize that we are interested in not as medicine but to feel good or get high Have you ever taken E Ecstasy Sugars not as medicine but to feel good or get high Have you ever taken Heroin dope brown Sugar not as medicine but to feel good or get high Have you ever taken Coke cocaine not as medicine but to feel good or get high Have you taken any other drug not mentioned above to feel good or get high Has your husband or any of your sexual partners used a needle to inject drugs that were not prescribed by a medical professional drug use for getting high vs medical purposes for each specific drug listed in these 6 questions lf clarification is needed emphasize that we are interested in drug use for getting high vs medical purposes for each specific drug listed in these 6 questions lf clarification is needed emphasize that we are interested in drug use for getting high vs medical purposes for each specific drug listed in these 6 questions lf clarification is needed emphasize that we are interested in drug use for getting high vs medical purposes for each specific drug listed in these 6 questions If clarification is needed say are there any drugs you don t know the name of that you have used to get high non medical purposes lf clarification is needed emphasize that we are interested in drug use for getting high vs medical purposes for each specific drug listed in these 6 questions lf clarification is nee
29. k Jack b C d Softfoam ear pads Please choose a supported functior e One recommended model is the Altec Lansing AHS322 If desired choice is not listed please unplug headset Make sure that the microphone and headphone plugs match the pictures or icons on the laptop jacks ite Line Iri When you plug in the headphones you may see an Audio System Event dialog box at right asking you for Open SigmaTel Audio Control Panel a supported function Make sure that Microphone is a selected and then click the OK button EE Don t show me this again Recording Environment E ok In order to ensure the best recordings as possible please do the following 1 Select a quiet location It is recommended that recording be performed in a private room or an area that is walled off from others 2 Ensure the equipment is set up this includes the headphone in the proper position Read the audio script in a calm but assertive voice 4 Note that over time you may get tired so it would be good to take breaks to ensure an effective creation of the audio files MTN 009 SSP Manual Version 1 3 13 August 2010 Section 12 Page 36 43 5 Also please keep in mind e underlined words are emphasized but not strongly emphasized e slight pauses follow commas e longer pauses are specified in brackets e g 3 second delay e the recordings should be clear and understandable e the reading of the questions while
30. mit button to upload the zip file to atlas mmo Oo Verify the file backups Restoring On Site ACASI Data Should a situation arise in which ACASI data needs to be restored to the designated on site ACASI laptop computer please email MTNOO9acasisupport minstopshiv org to request written instructions to complete this process MTN 009 SSP Manual Version 1 3 13 August 2010 Section 12 Page 33 43 Appendix A Administrator Guidelines for Setting up Participants for ACASI Interview e Welcome the participant and make her feel as comfortable as possible e Introduce yourself to participant e Explain ACASI study procedure e Stress that we are using ACASI to give as much privacy as possible e Emphasize that responses are kept confidential e Only one participant should be in interview room during ACASI interview e You should leave the room once the participant has completed the practice questions and begins the MIN 009 ACASI interview You should however wait outside the interview room so that you are available should the participants have any questions or problems e To answer specific questions on the meaning of the survey questions please refer to the QxQ Guide pages 19 23 e Do not use your cellular phone while setting up the participant for ACASI or when answering questions MTN 009 SSP Manual Version 1 3 13 August 2010 Section 12 Page 34 43 Appendix B List of Test PTIDs for use when entering Test Data into the MTN
31. mputer for Data Manager function and charger data manager computer e USB portable data storage device USB key e Audio headphones e Stylus e One Extra battery for each ACASI computer in case of brown outs at the site The above listed equipment may be used for purposes of ACASI data collection and transfer only The equipment should not be used for any other office business or leisure activities No additional software should be installed on any of the computers and the computers should not be used for word processing browsing the Internet or any other application No technical changes should be made to any of the equipment unless directed by ACASI support personnel at the Population Council or MTN Statistical and Data Management Center SDMC i e SCHARP In the event that the laptop battery loses power the touch screen ACASI computers are configured to automatically power down and go into hibernation In this state the laptop will save whatever is on the screen to disk The depleted laptop battery can then be replaced with a charged battery and the unit can then be turned back on After turning on the touch screen computer the power on security password see p 6 item 3 will need to be entered and then the laptop will display the screen as it was before going into hibernation It is important to keep all touch screen laptop batteries charged and available for use so that they can be available during power outages Please note
32. n t remember Research Studies ee Have you ever participated in any research If clarification is needed say have you ever participated in any studies or HIV prevention trials other studies clinical trials or other research projects Have you ever participated in a microbicide If clarification is needed say of the HIV studies you ve trial participated in have any of them been a microbicide trial Antiretrovirals or ARVs are medications prescribed by a doctor or nurse to help those who are HIV infected live longer Did the microbicide being tested contain an If clarification is needed say Did the microbicide being tested ARV contain HIV medicine or ARVs Please indicate the most important reason If clarification is needed say from the response options why you might want to join an HIV provided read options one by one which best describes your prevention trial interest in participating in HIV prevention trials MTN 009 SSP Manual Version 1 3 13 August 2010 Section 12 Page 20 43 Question QXQ Instructions Have you ever used a needle to inject drugs that were not prescribed to you by a medical lf clarification is needed say have you ever used a needle for drugs that were used aside from as directed by a medical professional professional Drug Use other than marijuana for non medical use Have you ever taken Tik methamphetamine If clarification is needed emphas
33. n to the next say After answering each question to go to the next question press the big green box at the bottom right of the screen 2 Ifthe participant has a question about how to hear a question again say If you want to hear a question again press the picture of the woman at the top of the screen 3 Ifthe participant has a question about how to go back to the previous question say If you J want to go back to the previous question press the big white box at the bottom left of the screen If the participant asks for guidance on how to answer a question it is important to guide her on how to answer the question using hypothetical answers Do not ask her what answer she would like to enter Below are specific instructions on how to answer participant s questions on how to answer a particular question 4 After you have answered press the big green box at the bottom right of the screen to go to the next question 5 Ifthe participant has a question about how to answer a Yes No question say If your answer is ves press the black box If your answer is no press the red box 6 Ifthe participant has a question about how to answer a question with multiple colored boxes say If you want to hear the instructions again press the picture of the woman at the top of the screen Listen to the choices that the computer gives you and press the colored box that corresponds with your answer For example for the
34. nt If clarification is needed say since you ve been sexually active male partners have you had sex count how many male partners you have had vaginal or anal sex with Now thinking about the past year with how If clarification is needed say thinking about the last 12 months many male partners have you had vaginal count how many male partners you ve had vaginal or anal sex or anal sex with lf clarification is needed say in the previous question you You indicated you have had vaginal or anal indicated having 2 or more male partners in the past year Did sex with 2 or more male partners in the past you overlap with more than 1 partner at any time during the year Were you having a sexual relationship year with more than one partner during the same time period MTN 009 SSP Manual Version 1 3 13 August 2010 Section 12 Page 19 43 Question QXQ Instructions If clarification is needed say do you think in the past year while In the past year while you were in a sexual you were in a sexual relationship with a man he was having a relationship with a man do you think he was sexual relationship with anyone else in addition to you having sexual relations with someone else besides you The last time you had vaginal sex was a If clarification is needed say was a condom used the last time condom used you had vaginal sex The last time you had anal sex was a lf clarification is needed say
35. o its right AS Admin Last Modified Size Created 2010 02 23 11 05 27 4 Sort Ascending 2010 02 23 11 05 35 2010 02 23 11 05 39 lt I Sort Descending TE Columns Please Note The file name must be unique for each upload and the maximum upload size is 250MB For any support needs related to the data upload process please send an e mail to MTNOO9ACASI Support minstophshiv org For any technical issues and for questions or problems related to Atlas web sign in please e mail atlas scharp org Refresh This will refresh the contents of the Files module This is similar to hitting refresh on your browser by s BI ti Upload Fies bo AQ Admin MTN 009 SSP Manual Version 1 3 13 August 2010 Section 12 Page 29 43 Correcting Key Data in the ACASI Database The following data are considered key data in the ACASI database PTID visit code and visit date If the MTN SDMC i e SCHARP identifies that any changes to these key data may be needed the steps below will be followed 1 The MTN SDMC will contact both the site and ACASI technical staff at the Population Council namely Paulino Ruiz pruiz popcouncil org Stan Mierzwa smierzwa popcouncil org and Samir Souidi ssouidi popcouncil org Authorized staff at the site will log onto the ACASI laptop as an administrator using their assigned user name and password and then complete the following Double click on the ACASI Data Manager ic
36. o view a calendar and then click on the date you want even if the default date is correct A value must appear in the New Value field in order to be saved by the system 111 11111 1 dseach VerDate Surveyh ame Survey babus 1 20 20095 10PM Did Not Participate j 120200325 PM S VOICE Oral Group Annual Vier intemipted Vi 2008 So AM VOICE Oral Group Annual Viet interrupted 1217 2009 11 37 AM JCE Oral Group Annual Viet linterrupted 1 21 2009 12 27 PM 3VOICE Oral Group Annual Visi Interrupted 1202008 0PM 3 V0ICE Orel Group Annual Viet Completed Field Viet Date Existing Value Wew vae February 2009 Glick here Same wath Vet Date to choose 12 3 4 5 8 7A date 9 0 11 1 13 14 15 16 17 18 15 i 2 23 a es 2 2 Comenerd L Eun Mon Tome Wied Thu Fo Sal 14 Click the Save button if your entry is correct or the Clear button if you need to correct it 15 After saving the correct value click the Exit button 16 A simple spreadsheet outlining the change made who made it when it was made and from what value to what value would be reported into the spreadsheet to create a simple tracking 17 The spreadsheet should be saved printed and filed at the site 18 The spreadsheet should be emailed to MINOO9ACASISupport minstophshiv org MTN 009 SSP Manual Version 1 3 13 August 2010 Section 12 Page 32 43 ACASI Data Manager Cheat Sheet 1 Transfer and merge all SD Card data to ACASI
37. on located on the Windows Desktop ME MTN 009 Data Manager ACASI data manager You will then see a Data Manager dialog box with five 5 buttons on it Figure 17 Click the fourth button in the Data Manager dialog microbicide trials network box which reads Correct Participant ID Visit Code and Date Enter your assigned User name and password MTN 003 Data Manager Enter the Participant ID number and then click the Search button The format for the PTID is XXX XXXXX X A Backup MTN 009 database to USB key A Participant IE i i If you do not use the correct PTID format you will E Exit MTN 009 data manager see this message Figure 1 Please enter a valid participant ID with this format 999 99999 9 If you enter a PTID that is not in the database you will see this message ACAS data manager x 1 Invalid Participant ID MTN 009 SSP Manual Version 1 3 13 August 2010 Section 12 Page 30 43 8 After the PTID is correctly entered you will be presented with a list of questionnaires that have been done for the entered PTID Based on the information provided to you from SCHARP PTID Visit Code Visit Date etc you will need to select the correct record from the list provided to you The ID field is a unique internal ACASI identifier which is created because multiple ACASI questionnaires can be done for each PTID Click Select on the record you wish to update even if
38. ou will be asked to sign in at this point Alternatively you can browse directly to https atlas scharp org cpas Project MTN 009 begin view and sign in with your Atlas email and password It may be helpful to bookmark this page in your web browser so you can return to it easily b Click the word ACASI on the navigation menu and then click on the appropriate site c Click the Upload Files icon on the lower portion of the page Fites _ i DEE Ir T e Fie Upload Type Single file C Multiple file Choose a fle Bronce Desorption Name Last Modmed a Size 0 Created By Description Usages me 0439129 599 2010 02 23 11 05 27 5 5 133 Shane Countas SS search copy jpg 2010 02 23 11 05 35 383 653 Shane Coultas MTN 009 SSP Manual Version 1 3 13 August 2010 Section 12 Page 28 43 d Browse to the file to be uploaded on the data manager computer e Click the Submit button You should now see the file in the upload area You may refer to this page to view a chronological list of recent uploads and confirm file upload ma oe re Files H OBa bs amp Upbadriss I J Admin Hamre Last Modified Sire Created By Desorption zeges T J331 2010 02 23 11 05 27 575 133 Shane Coultas SS tarch copy jpg 2010 02 23 11 05 35 363 683 Shane Coultas SS venn copy jpg 2010 02 23 11 05 39 39 985 Shane Coultas You can sort on any column much like in Excel or Atlas databases by clicking the column header or the arrow t
39. played on the screen When you are asked a question you will choose your answer by pressing the computer screen with the stylus Press the screen lightly and as straight as possible show ppt Each question can have 2 to 6 possible responses You select your response by pressing colored boxes or a picture ora box with a number in it Version 1 3 13 August 2010 Page 14 43 COLORED BOXES For example if you are asked whether you are a female there will be a red box next to No and a black box next to Yes You would press the red box if you are male and the black box if you are female PICTURES For some questions you may press a picture If you press the picture each tap will be included in the final tally for that question The final tally you have entered will be read aloud by the computer NUMBERED BOXES For other questions you may press the box with the number corresponding to your answer for that question SUBTRACTING If you press more times than you meant to you can press the black box to subtract from the tally ZERO You will also be able to enter O for some questions by pressing the red box EXPLAIN HOW TO ANSWER For Questions that prompt you to count press the picture to COUNT QUESTIONS provide the answer Do not press the box below the picture The box below the picture will show the number of times you have pressed the picture If you press the picture too many times press the black box to sub
40. practice question that asked you about how old you are If you are between 18 and 24 years old you would press the black box If you are between 25 and 34 years old you would press the red box If you are 35 or older you would press the yellow box If you don t know you would press the white box 7 Ifthe participant has a question about how to answer a question with numbered responses say If you want to hear the instructions again press the picture of the woman at the top of the screen Listen to the choices that the computer gives you and press the box corresponding to the number of times that you did what the computer is asking For example if your answer is 2 you would press the number 2 box MTN 009 SSP Manual Version 1 3 13 August 2010 Section 12 Page 17 43 8 Ifthe participant has a question regarding count questions with the number pad say If you want to hear the instructions again press the picture of the woman at the top of the screen To select your response tap the number s that corresponds with the answer you wish to select For example if your answer is 17 tap the 1 and then the 7 If you accidentally press the incorrect number press the yellow clear button to restart entering the correct response MTN 009 SSP Manual Version 1 3 13 August 2010 Section 12 Page 18 43 Guide for Administrators Question by Question QxQ Instructions on how to answer questions about the ACASI survey questions QX
41. r or water e Charge the touch screen computer and ensure the battery is full at the start of each work day in case of unexpected brown outs At the end of each workday after performing required data backup and transfer tasks study staff designated as responsible for proper storage of the touch screen computers and the data manager computer should ensure that the computers have been properly turned off and plugged in to recharge the batteries Place the computers in a secure dry location until the next day of use MTN 009 SSP Manual Version 1 3 13 August 2010 Section 12 Page 4 43 MTN 009 ACASI USER ID NUMBERS Each participating MTN 009 study site has been provided three different types of User ID numbers to be assigned to study staff involved in collecting and transferring ACASI data as follows e ACASI Administrator persons responsible for administering ACASI interviews with study participants e ACASI Computer data managers persons responsible for performing ACASI data back ups and transfers to the MTN SDMC i e SCHARP e Investigator or designee persons responsible for carrying out duties of the Computer data manager should that person not be available Each ACASI Computer data manager and Investigator is assigned his her own unique ACASI Administrator ID as well as his her own unique Windows login and password The Windows logins are used on the data manager computers User IDs will be assigned to study staff using as
42. r transferring data from the touch screen ACASI computers to the designated data manager computer the ACASI Computer data manager will upload the ACASI database to the MTN SDMC i e SCHARP via the ATLAS portal 1 Ifthe data manager program is not open double click on the ACASI data manager icon on the Windows Desktop a E J 5 s n u ACASI data manager 2 You will see the Data Manager dialog box shown in Figure 16 3 Click on the second button in the Data Manager dialog box which reads Upload ACASI database to ATLAS at SCHARP 4 The files to be uploaded will be date stamped with the current date and will be in the following format acasi_ 009 DDMMYYYY HHMMSS acasi_mtn v lt ZIP Where DDMMYYY is the day month and year HHMMSS is the time in hours minutes and seconds and is the laptop number For example acasi_009 10062007 19311500 acasi_mtn v It1 ZIP 5 With the computer connected to the Internet do the following HE MTN 009 Data Manager microbicide trials network Version 1 1 MTN 009 Data Manager Merge data from SD card to ACASI database L PA hoad MTN 009 database to ATLAS at SCHARP 4 Ooo L Backup MTN 009 database to USB key Correct ParticipantlD Visit Code and Date E j Exit MTN 009 data manager pore a Go to http atlas scharp org and click on the button for MTN on the front page then click on 009 in the left hand navigation menu Y
43. recording should be at a moderate pace There are two different programs that can be used to create the audio files We have found that Audacity ee is more flexible and user friendly In order to run Audacity double click on its icon on your desktop Z Audacity Using Audacity When Audacity opens make sure that the display reads External Mic for microphone rather than Internal Mic or Line In it should be selected by default Audacity File Edit View Project Generate Effect Analyze Help Cb emme a ae Input level meter click ta monitor input Project rate 44100 Cursor 0 00 000000 min sec Snap To Ott When you are ready to make your first recording follow the steps below Recording the Audio Files 1 Sit down comfortably at the computer where the recordings will be made 2 Place the headset on your head and position the microphone a few inches away from your mouth 3 Take several deep breathes to relax your voice and remember to speak clearly and assertively 4 Click the red circle button to start the recording and say This is a test recording 1 2 3 MTN 009 SSP Manual Version 1 3 13 August 2010 Section 12 Page 37 43 i 5 Click the yellow square button to stop the recording 6 Go to the File menu and choose Export As Wav to save your file Enter ACASITEST as the name of this test file and save it in any convenient location such as My Documents or the Desktop ail 7 To pla
44. red in Practice Question 3 PQ3 10 Ask the participant on how many days she went to the market in the past 7 days and select that number from the pull down menu see above The number entered will have to match the number entered for Practice Question 4 PQ4 11 After completing the above steps tap the green Next button A screen with a bar labeled PRACTICE QUESTIONS will appear DO NOT tap the PRACTICE QUESTIONS bar until you have set up the participant for the interview and are ready to turn over the computer to her 12 Turn the computer screen around Before turning over the computer to the participant you must turn the screen around as described below With one hand on the base keyboard use your other hand to twist the screen away from you to the left in the direction of the arrow that you will see where the keyboard and display are connected MTN 009 SSP Manual Version 1 3 13 August 2010 Section 12 Page 10 43 Setting Up the Participant for the Interview Refer to the ACASI training script on page 14 of this manual to set up the participant for the interview and begin the ACASI training session Audio headphone training Connect the headphones to the touch screen computer by plugging them into the green port Ask the participant if she has ever used headphones before and show her how they work including using the dial on the cable wire to adjust the volume Show the participant how to put the headphones on
45. se At the end of each workday on which at least one ACASI interview is administered after transferring data from touch screen ACASI computers to the designated ACASI laptop and uploading the ACASI database to the MTN SDMC i e SCHARP via the ATLAS portal the ACASI Computer data manager will back up the ACASI database and Windows Event Logs to the assigned portable data storage device USB key 1 If the ACASI laptop is not already turned on turn it on and enter the secure power on password Version 1 1 13 August 2010 2 If logged in log out of the laptop by pressing Start gt Shut Down and then choosing log off username Fl MTN 009 Data Manager 3 Log back into the laptop as an administrator using your assigned user name and password 4 Insert the assigned USB key into one of the USB ports on the left side of the laptop 5 Double click on the ACASI data manager icon located on the Windows Desktop You will see the dialog box shown ACASI data manager microbicigde trials network in Figure 15 with five 5 buttons 6 Click the third button in the Data MTN 009 Data Manager Manager dialog box which reads Backup ACASI 7 A pop up window will confirm that the backup has a gt ee MTN 009 database to ATLAS at SCHARP been successfully completed and a window will open up which displays the files that have just been backed al Backup MTN 009 database to USB key up A 8 Remove the memory key by right clicking on
46. signment forms provided in sealed envelopes As User IDs are assigned each staff member assigned an ID must sign and date his her assignment form to acknowledge receipt of his her User ID Signed original forms should be maintained with other MTN 009 Essential Documents related to study staffing A copy of each signed form should be provided to Barbara Mensch or Stan Mierzwa at the Population Council Also contact Barbara Mensch BMENSCH popcouncil org or Stan Mierzwa SMIERZWA popcouncil org if additional User IDs are needed NOTES ON SECURITY e Study staff to whom ACASI User IDs are assigned should not share their User IDs or passwords with anyone else e Each staff member should always use the same User ID and password MTN 009 SSP Manual Version 1 3 13 August 2010 Section 12 Page 5 43 MTN 009 ACASI ADMINISTRATOR REFERENCE Refer to Appendix A for general guidelines on setting up the participants for the ACASI interview Turning on the Touch Screen Laptop Computer Figure 1 1 Open the cover and press the silver button to turn on the laptop 2 Retrieve the stylus from the left side of the computer by pressing it until it pops out 3 A few seconds after the computer has been turned on you will see a picture of a lock which indicates that you need to enter the password The power on security password is dvd15 Swivel Button Volume Controls Press here to pull out stylus Administr
47. sion 1 3 13 August 2010 Section 12 Page 12 43 Things to Keep in Mind e If a participant is willing to use ACASI but cannot because she lacks numerical literacy or is otherwise unable to correctly use ACASI after several attempts with the practice questions do not have her complete the ACASI Questionnaire Document in the participant s chart notes that she is unable to complete the questionnaire and specify the reason s On the Demographics CRF mark the no box for item 19 and record the reason the questionnaire was not completed on the Comments line e There are internal checks built into some of the practice questions this is by design The responses must agree with each other specifically for questions regarding the participant s age number of children and number of days she went to the market She will be prompted to try the question again if the answer she gives during the practice questions does not agree with the answers that you entered in the administrative section e fthere are any program or computer failures during an interview please write down the question number and the context in which the error occurred As much information as possible about the situation that brought about the error would be useful for correcting the problem If the error causes the interview program to stop you should exit the program and restart it e If the interview is terminated that is only partially completed the participant will nee
48. text and audio recording for the ACASI program using the instructions provided by the MTN Behavioral Research Working Group BRWG hereby attest that a All NAME of LANGUAGE translations accurately reflect the intended meaning of the original ACASI English text The translated text accurately documents the local languages audio recordings o g All translations are grammatically correct All translations will be understandable to participants The pace and volume of the audio recording are appropriate Q x Soe No Date Signature MTN 009 SSP Manual Version 1 3 13 August 2010 Section 12 Page 41 43 Appendix E ACASI Cheat Sheet Set Up 1 Power on password is dvd15 2 Account credentials are o Username acuser o Password color93 Plug headphone into green round port on right side of laptop Plug USB mouse into USB port on right side of laptop USB Mouse to assist ACASI Administrators with administrative section of ACASI Note If stylus causes difficulties participant can also use mouse to complete ACASI questionnaire Swivel Button Power On Button Volume Controls Press here to pull out stylus Administrator ID s assigned by country 300 499 South Africa Test PTIDs for staff to train and retrain practicing ACASI 999 00062 2 999 00063 5 999 00064 8 999 00065 0 999 00066 3 999 00067 4 999 00068 9 999 00069 7 999 000 70 1 Touch screen Swivel
49. that if you flatten the screen over the keyboard you will need to adjust the orientation of the display by clicking the Swivel button This button is on the bottom of the display to the left of the center and has an icon that shows a landscape changing to portrait display ONLY the data manager computer can be connected to the internet and only when uploading data to the SCHARP ATLAS portal For computer security reasons no touch screen computer should ever be connected to the internet Each participating study site must specify in its site specific data management standard operating procedures SOPs for MTN 009 where the above listed equipment will be securely stored and which study staff are authorized to access the equipment Study staff designated as responsible for proper storage of the touch screen computers should perform the following daily maintenance tasks with each touch screen computer on each workday e Turn on the touch screen computer and enter a valid User ID see below for more information on User IDs e Verify that the touch screen computer boots up properly and is functioning e Verify that the assigned labeled to match computer name SD card has been inserted in the touch screen computer e Verify that a stylus is present in the stylus slot of the touch screen computer MTN 009 SSP Manual Version 1 3 13 August 2010 Section 12 Page 3 43 e Clean the touch screen computer screen with cloth DO NOT use liquid cleanse
50. there is only one match for that PTID Participant iD P1111 1 ees amp 10 Pa nied Mes F aine a200 amp 25 PM WOCE Oral Group Annual Viet bnterupled Click Select 12008 amp O0AM SYOICE Oral Group Arnal Vie Interupled to choose ID F200 TS AM SVOICE Oral Group Arewial Vet Interrupted tobeedited 21 2009 1227 PM 3 VOICE Oral Group Annual Vist Interrupted iik 12008 S10PM SVDICE Oral Gieup Annual Viet Conpleted 9 Once you choose a record by clicking Select you will see the confirmation dialog box below You have selected ID 3 for the Participant ID 111 11111 1 10 Click the drop down arrow to the right of the Field list to choose which field you need to correct Participant ID Visit Code or Visit Date Click here to choose which field to Field Viet Code x Easting Value 22 00 update New value zs fe Visitcode was not entered correctly l 11 Press the Tab key on the computer keyboard to display the existing value MTN 009 SSP Manual Version 1 3 13 August 2010 Section 12 Page 31 43 12 Enter the new correct value and explain why the change Is being made in the comment area If you do not enter a comment you will see this error message Please enter a reason for this change in the comment textbox 13 If you choose to correct the Visit Date you will see the current date appear as the default You will need to click on the drop down arrow to the right of that date t
51. this icon A Correct ParticipantiD Visit Code and Date on the task bar and then left clicking on Safely E Exit MTN 009 data manager Remove Hardware Click USB Mass Storage Device and then click Stop Click USB Mass Storage Device again and then click OK and then Close You will see a message pop up on the task bar telling you that it is safe to remove the hardware 9 The USB backup key should be stored securely and in a dry location in a locked cabinet MTN 009 SSP Manual Version 1 3 Section 12 Page 26 43 Technical Notes on Data Backups The source ACASI data folder is C ACASI DATA This is the location in which the ACASI Access database resides The ACASI backup program utilizes the compression utility WinZIP to ensure optimum drive space utilization A backup is performed on the following databases and files The ACASI database ACASI_ 009 DATA mdb Windows computer System Event Log Windows computer Application Event Log Windows computer Security Event Log System mdw RespondentResponses xml OS I The backup program creates unique backup files of each database each time a backup is run This is done to prevent overwriting backup files Each backup file will be date and time stamped within the backup filename Additionally a unique backup name is created for each laptop computer NAME DATE TIME COMPUTER NAME Example Backup Filename acasi_009 10062007 19311500 acasi mtn v lt1 ZIP Example Backup Filenam
52. tract from the total count EXPLAIN HOW TO REPEAT If you need to hear a question again you may press the A QUESTION picture of the woman at the top of the screen with the stylus EXPLAIN HOW TO RETURN If you want to go back to the previous question press the TO A PREVIOUS QUESTION big white box at the bottom left of the computer PRACTICE QUESTION Let s try some practice questions together the first question PQ1 WITHOUT asks whether you are a woman Press the black box once to HEADPHONES confirm that you are After you have answered the question the computer will tell you to press the green box to go to the next question PRACTICE QUESTION Let s try another practice question This question asks about PQ2 ae mel a have the vist of ae Q oy A the red box or by pressing the picture once for each child you WITHOUT HEADPHONES had that was born alive May be helpful to give example if you have four children you would press the picture four times After you have entered the number of children you had the computer will tell you to press the green box to go to the next question MTN 009 SSP Manual Version 1 3 13 August 2010 Section 12 Page 15 43 PRACTICE QUESTION PQ3 WITHOUT HEADPHONES PRACTICE QUESTION PQ4 WITHOUT HEADPHONES REPEAT PRACTICE QUESTIONS WITH HEADPHONES PAUSE SURVEY MTN 009 SSP Manual Section 12 Let s try another practice question This question asks about your age
53. uestions by tapping the REPEAT PRACTICE QUESTIONS button Select this option if you think the participant needs more practice before beginning the MTN 009 ACASI interview 2 You can have the participant proceed to the MTN 009 ACASI interview questions by tapping the BEGIN QUESTIONNAIRE button Select this option if you think the participant is ready to proceed to the actual MTN 009 ACASI interview questions Before proceeding one additional guidance point to explain to the participant is that is that while she hears some of the longer audio files which introduce sets of related questions she will see a simple graphic such as the one shown below Once the participant has completed the practice questions and begins the MTN 009 ACASI interview you should leave the room You should however wait outside the interview room so that you are available should the participants have any questions or problems Exiting the ACASI Program At any time you may terminate the interview application by double tapping or double clicking on the top left corner of the screen where you see the small white square with a black border LJ A gray box will pop up asking if you would like to exit the survey During the administrative setup you may double tap on the MTN logo to exit the program Please note each time an interview is completed the computer will automatically reboot and take you back to the initial login screen MTN 009 SSP Manual Ver
54. y back the recording press the green arrow triangle a Play the test recording several times to ensure the quality is good and there is no beginning or ending noise b Ifthe sound quality is not adequate try adjusting the volume on the headset itself and then play the test audio recording again c Ifthe sound quality is still not adequate return to the Create a Test 15 0 Recording section above and re attempt the recording You can delete the first version of the recording by clicking the _ 1 0 black X at the top left corner of the sound image Mono 444 00Hz 32 bit float Some possible ways to improve quality are Mute Salo e Adjust the position of the microphone be Ge e Increase the volume on the microphone e Ensure the connections from the headset are secure into the computer e Record in a private and or quiet location 8 Once you have successfully created a test sound file you will be ready to record the actual ACASI script Follow the steps above for creating a test file but use the naming conventions below The files should be saved into the c audiofiles folder The audio files will ultimately be copied to the handheld computers and kept in a centralized SharePoint project website Naming Conventions for Audio Files The naming convention of the audio files takes the form of 1 question identifier in bold 2 3 letter language identifier eng English version zul Zulu version 3 t
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