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Chapter 18 DRAFT

1. Chapter Indebtednes This Page Left Blank Inte ally CTAS User Manual Indebtedness Introduction 18 1 The Indebtedness Module is designed to track an entity s indebtedness By entering the principal payments CTAS will track the outstanding indebtedness Accessing the Indebtedness Section To access the Indebtedness Module click on the Indebtedness tab in the Task Bar and then click the Debt icon The Debt screen as shown_belew will appear Accounting Payroll a SE rei na e Investments in Indebtedness Debt TCE Reports Admin Debt y 2 a a sat DebtList Add New Debt m m Search By b Search By All Outstanding All Outstanding v Search v Number Ya Description Ya Issue Amount YH Int Rate V Issue Date Y a Final Maturity va a NZ n og a A J 25 000 00 2 9 04 23 2014 04 23 2024 m A2 10 000 00 3 5 0712112014 12 18 2024 pA bt w n 10 000 00 3 4 07 21 2014 09 24 2030 v 1 v v v v v V Y 2 Edit _3Delee 4 ExportioCsv lt q 1 1 H I 1 v illustrates how to create and print reports You can Add New Debt Edit Delete or Export to CSV an Indebtedness Record from the Debt screen Chapter 19 of this manual Indebtedness Reports describes each report and Office of the State Auditor CTAS User Manual 18 2 Indebtedness Entering a Debt Issued To begin entering Indebte
2. Search By Issue Date fields e Click on the first date field and enf r a new beginning date or use the calendar by clicking on the down arrow aj the end of the field e Click on the second date field add enter a new ending date or use the calendar by clicking on the down arrow at the end of the field e Click the Search button e Indebtedness matching the selected criteria will then be displayed Office of the State Auditor CTAS User Manual 18 9 Indebtedness Using the Search Feature continued Another option is to search by Maturity Date oe ee TAS pe pecounting Payroll Investments Indebtedness Reports Admin Help Exit Debt pov 7 NR 535pm Debt List Add New Debt e Search By Search By Maturity Date Maturity Date m 08 20 2014 z k 09 10 2014 le All Outstanding af Search Issue Date Description V Issue Amodnt Y Int Rate WH Issue Date Y Final Maturity lt va i Operating Loan 07 21 2014 Debt Type p gt Plow Truck Loan N 25 000 00 2 9 04 23 2014 04 23 2024 Issue Amount V J Sewer Revenue Bond v 10 000 00 3 5 07 21 2014 12 18 2024 Z m A3 V Plow Truck Bond Y 10 000 00 3 4 07 21 2014 09 24 2030 v v v v Ze v v v N z v v Pd v v 4 v v m v v a v v z v 4 v x 4 v Va v x 4 v v 4 v 4 v 4 v N v v 4 v v 4 v v 4 v N 4 v ik 4 v v 4 v v 4 v v 4 v v 4 a v 4 7 2Edit 3 Delete 4 ExporttoCSV y Ai ia lt A v a u v 4
3. v v 4 v v z v nA vi 4 v ni 4 v O 4 4 v vi K v 4 v 4 v v 4 v v 4 v v 4 v v v 2edit 3 Delete 4 ExporttoCSV HM O ba SS IO I v 4 4 v v v Z v v v v v 4N v go KN T h by Debt Type z o search by Debt Type zo v v z v e Choose the Debt Type option fromthe Search By drop down on the Debt List screen The screen will then display the Search By Debt Type fields e Click on the down arrow at the end of the debt type field and select the type of debt a e Click the Search button e Indebtedness matching the selected criteria will then be displayed Office of the State Auditor CTAS User Manual 18 11 Indebtedness Using the Search Feature continued The last option is to search by Issue Amount Js z gt io e VE OE AIS aa 3 j Accounting Payroll Investments Indebtedness Reports Admin Help Exit pein po N sazu _ Debi List Add New Debt a Search By Search By Issue Amount Issue Amount j s 0 00 k s o0 s N Search All Outstanding 4 ME AJ Issue Date Description Ya Issue Amoynt YH Int Rate Ya Issue Date Y Final Maturity 4 va Maturity Date Operating Loan BR 500 00 9 3 07 21 2014 10 23 2014 uw Debt Type Plow Truck Loan 04 23 20 0 02 IssueAmount J Sewer Revenue Bond N 10 000 00 3 5 07 21 2014 1218 2024 pA p gt Plow Truck Bond S 10 000 00 3 4 07 21 2014 09724 2030 v N 4 v v ye v v v v F v W 4 v
4. ck the Delete button 1 i v 1 1 ole CAS ee sni MW b Payroll Investments Indebtedness Reports ANmin Help Exit Si va Description at Ya Issue Amount v YH Int Rate Plow Truck Loan VY Issue Date va Final Maturity yr 3 10 23 201 25 000 00 2 9 04 23 2014 Sewer Revenue Bond 10 000 00 3 5 Plow Truck Bond 04 23 2024 07 21 2014 12 18 2024 10 000 00 3 4 07 21 2014 09 24 2030 ce aevenecs After the delete option is selected the Confirm Debt Delete screen will appear e Click on the Yes button to delete the indebtedness ri oe age uh T N bi N e Are you sure you want to delete selected 1 Debts Office of the State Auditor CTAS User Manual 18 7 Indebtedness Using the Search Feature In the Indebtedness section you can choose from a number of options to search for indebtedness The first and default option is to search by All Outstanding Ne oom o TS eee Gee M Accounting Payroll Investments Indebtedness Reports Admin Help Exit Dein a NA saapu Debt List Add New Debt Search Number va Description Ya Issue Amount YH Int Rate Issue Date Y Final Maturity va 25 000 00 2 9 04 23 2014 04 23 2024 A2 Sew ue Bond 10 000 00 35 07 21 2014 12 18 2024 m A3 Plow Truck Boki 10 000 00 3 4 07 21 2014 09 24 2030 v N N N N N N N N v v AI N N v v N N AJ N N N N v x v za N bu 2edit 3 Delete 4 Expo
5. dness click on the Add New Debt tab at the top of the Debt screen yF te gt oo P aO a S J Accounting Payroll Investments Indebtedness Reports Admn Help Exit pora amp a ao Debt ates oen m am sam 5 DebtList Add New Debt a S Search By Search By All Outstanding All Outstanding v Search Number Description Ya Issue Amount YH Int Rate a Issue Date YV Final Maturity vp ey ED Operating Loan 21 2014 a A Plow Truck Loan 25 000 00 2 9 04 23 2014 04 23 2024 m A2 Sewer Revenue Bond 10 000 00 35 07 21 2014 12 18 2024 m A3 Plow Truck Bond 10 000 00 34 07 21 2014 09 24 2030 2 edit 3 Delete 4 Exporttocsv After the Add option is selected the Add New Debt tab will appear allowing you to enter the information regarding the debt An example of the Add New Debt tab is shown on the next page Office of the State Auditor CTAS User Manual 18 3 Indebtedness Entering a Debt Issued continued j7 ee CTAS ee o soon non x Accounting Payroll Investments Indebtedness Reports Admin Help Exit Debt Debt 4 5 23 PM Debt List Add New Debt Indebtedness ID Type General Obligation X Current Interest Rate 0 000 Description Issue Amount s 0 00 Final Maturity Date 09 10 2014 x Issue Date 0910 2014 Payment History import from File Save Cancel When the new debt screen appears complete the follo
6. g Loan 2014 Ad Plow Truck Loan z 25 000 00 2 9 04 23 2014 04 23 2024 A2 Sewer Revenue Bond ne 10 000 00 3 5 07 21 2014 12 18 2024 Ad Plow Truck Bond ZG 10 000 00 34 07 21 2014 09 24 2030 1 1 1 4 ad 1 4 e 4 1 4 1 1 4 v 1 Pa em Delete 4 ExporttoCSV Office of the State Auditor CTAS User Manual 18 5 Indebtedness Changing a Debt Record continued After the Edit option is selected the individual debt tab will appear late Saiacin Racore Saree s z pa pa pa z pa oa On this screen you can change any field In addition you can enfer principal payments in the Payment History section To enter a principal payment complete the following steps e Enter the date of the payment in the Payment Date field of the Payment History section You can also select adate using the calendar by clicking the down arrow at the end of the date field e Enter the amount of the principal payment in the Amount field e CTAS will then alculate a new remaining balance e Click the Save button to continue changing debt records or entering principal payments Office of the State Auditor CTAS User Manual 18 6 Indebtedness Deleting an Indebtedness The need to delete a debt record could result if an error was made when the indebtedness was entered To delete a debt record highlight the record on the Debt details screen and cli
7. rttoCSV e rv To select All Outstanding Debt N e Choose the All Outstanding option from the Search By drop down on the Debt List screen e Click the Search button e The indebtedness records will be displayed Office of the State Auditor CTAS User Manual 18 8 Indebtedness Using the Search Feature continued The second option is to search by Issue Date JE Geum eee Ged sa Accounting Payroll Investments Indebtedness Reports Admin Help Exit Debt pev po Ni sarpu DebtList Add New Debt e Search By Search By Issue Date iaa Das m 08 20 2014 zl Mes 09 10 2014 ix All Outstanding v Seac Issue Date Description vu Issue Amognt Y Int Rate V Issue Date Y Final Maturity va Maturity Date gt Operating Loan Debt Type Plow Truck Loan v 25 000 00 2 9 04 23 2014 04 23 2024 ski Issue Amount NO Sewer Revenue Bond xe 10 000 00 3 5 07 21 2014 12 18 2024 p AB Plow Truck Bond v 10 000 00 3 4 07 21 2014 09 24 2030 pik v v v v zi v v 4 v v Va v v Vi v v 4 v Mi 4 4 i v 4 v v 4 v 4 v 4 v v 4 v v v v v v v 4 v v v v f v P v v y v v 4 v Ne 7 v A z v x 4 v a v v v z y N 7 _ 2edit 3 Delete 4 Exporttocsv v z Ke M AM v v v pij v v 4 v v 4 v 4 v vo 4 v s v ZN 4 To search by Issue Date v xs 4 v v e Choose the Issue Date option from the Search By drop down on the Debt List screen The screen will then display the
8. v 4 v v 4 v k 4 v v 4 v 4 v v 4 gt 4 v v y v ta K v v AV 4 v N 4 v v 4 v v v v AN 4 v v 4 v v i v v v v v e V 4 N z A _ Edt 3 Delete 4 ExporttoCSV s z v CA 4 v AI 4 v v KA v a v 4 v v Va S v N To search by Issue Amount gt SKI 4 N v 4 v v 4 x e Choose the Issue Amount option from the Search By drop down on the Debt List screen The screen will then display the Search Issue By Amount fields e Click on the first amount field and enter the lowest amount e Click on the second amount field and enter the highest amount e Click the Search button e Indebtedness matching the selected criteria will then be displayed Office of the State Auditor
9. v Vo 4 v Me v 4 L t4 s v ZN s 4 To search by Maturity Dates KOA v ze v v x e Choose the Maturity Date option from the Search By drop down on the Debt List screen The screen will then display the Search By Maturity Date fields e Click on the first date field and enter a new beginning date or use the calendar by clicking on the down arrow at the end of the field e Click on the second date field and enter a new ending date or use the calendar by clicking on the down arrow at the end of the field e Click the Search button e Indebtedness matching the selected criteria will then be displayed Office of the State Auditor CTAS User Manual 18 10 Indebtedness Using the Search Feature continued You can also search by Debt Type y x ena V V OE A cas sa S j Accounting Payroll Investments Indebtedness Reports Admin Help Exit Debt pein po N sazu Debt List Add New Debt a a Search By Search By Debt Type Debt Type im General Obligation x v Search All Outstanding x J Issue Date Description Ya Issue Amount YH Int Rate Ya Issue Date va Final Maturity va Maturity Date Operating Loan W 500 00 9 3 07 21 2014 10 23 2014 zd Truck Lo Issue Amount b gt J sew ue Bond A 10 000 00 3 5 07 21 2014 12 18 2024 A3 V Plow Truck Bond v 10 000 00 3 4 07 21 2014 09 24 2030 7 te v v 4 v v v v zi v v 4 v v v v v Va v v 4 v v 4 v v 4 4 v V dl x v gi v v 4
10. wing steps e Enter an Indebtedness number in the Indebtedness ID field Note There is no pre determined numbering system for this You will assign the Indebtedness ID e Select the type of Indebtedness by clicking on the down arrow at the end of the Type field The options for the type are General Obligation Tax Increment Special Assessment General Obligation Revenue Revenue Bonds Other Long Term Debt and Short Term Debt e Type a brief explanation of the indebtedness in the Description field A description should identify why the indebtedness was issued For example town hall paving Elm Street etc e Enter the amount borrowed in the Issue Amount field e Enter the interest rate in the Current Interest Rate field For your information CTAS does not calculate the interest payments Enter the date the money was borrowed in the Issue Date filed e Enter the maturity date in the Final Maturity Date field Click the Save button to continue to enter new debt instruments Office of the State Auditor 18 4 CTAS User Manual Indebtedness Changing a Debt Record To change a debt record highlight the record to change and click the Edit button en a zeta I i HI Admin Help Exit z 4 4 5 25 PM T Indebtedneps Reports z Payroll Investments 1 I I va 4 z AR Accounting Debt l 1 1 1 Li z Debt 1 va Number Y Description Va Issue Amount ye Y Int Rate V Issue Date Y Final Maturity va pa Operatin

Chapter 18 DRAFT

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