English - Project Cornerstone
Contents
1. New Activity From Template New Activity New Activity Category Active Status Active only e Group by category Category Don t Filter Hide Empty Categories Sort Activity name Categories gt Preparation Activi Dates Attributes Change Status Reader Preparation Time ssn Wel bed Da Lal ii Readin Activi Dates Attributes Change Status ABC Elementary Reader Wal EF Pe Pa Lal ABC Preschool Reader Wd il bed Pel id ul Los Dichos Elementary Reader Wa ef Pe Pad Recess Based Activi Activity Dates Attributes Change Status _ Recess Based Activity What Pd Mel id i Trainin Activity Dates Attributes Change Status Lead Site Coordinator Monthly Training ME PES did _ School Site Monthly Training en PS Fa ell X Uncategorized Activity Dates Attributes Change Status Change Selected B Select All New Activity From Template New Activity New Activity Category Volunteer Impact Project Cornerstone TEST Middle School Activity Please use the provided activities Do not create your own Main Peor Manage Activities New Activity From Template New Activity New Activity Category Active Status Active only Group by category Category Don t Filter Hide Empty Categories Sort Activity name Categorie2. Volunteer Website User Manual August 2015 Table of Contents OVER VICW ees EE rete EG a E a a N ee EG be Ge Go Gie 1 Administrator EE EE EE OE N RE 2 COMAE O sies EE DE EE EE ee ee DE EE EES DE DE oe ie EE 2 ale d Ee 3 Approve amp Assign Volunteers ss OE EE Ge AG GE SE De Ee ei 5 LOG ie EE EI N EE N N N EED 7 LOGGING Hours for Volunteers iss ss Ese Ee ee ee Re nese ee ke Re RE EE EE Ee ee RR he ee ee ek ke ee 7 Encouraging Your Volunteers to Log HOUuFS ss ss ss sesse ekke ss EE EE ee ee ee ee ee ee ee ek ee 9 Boer oe A es RE RE ER EE N 10 RODOM EO EE EE ER OE EE EE 14 Inactivate VoldleElS sessie EE DE SEE EO E Ee Se ER DE DEE DE Ee EE SE EE EE EG EE 16 do dae oa ER EE EE ER EE EE 18 Ve EG ed die MK OE ET OE OS OE EE ER OE eceeese s 18 LOG ROUI TE ne scape E N EE EE 20 2015 Changes to Better Impact ss EER KERR ESE EREEAEEEEEEERERR RR RR SEER EA EEEEEEEE 21 Volunteer Website FAQ asse de OE N ES N Ge n be ed Ed Ge ed De we de 23 the 4 PROJECT FOR YOUTH DEVELOPMENT CO R N E RSTO N E FOR HEALTHY LIVING A YMCA of Silicon Valley Initiative ST N FOR SOCIAL RESPONSIBILITY Better Impact Volunteer Website Why an online system Project Cornerstone is growing Last year we had over 3 500 volunteers in our ABC ABC Preschool Los Dichos and Middle School programs ABC is active in 135 schools and Los Dichos is active in 45 schools The volunteer website allows us to more accurately capture
3. Project Cornerstone Addison Elementary already have a username am new to myVolunteerPage com If you have signed up with this organization before or are a member You will need to enter a unique username to identify yourself to the of another organization that uses myVolunteerPage com you can system You should select something that is easy for you to use the same login to access all organizations with which you remember such as your email address or your name Your username volunteer must be a least 6 characters long If the name you enter is already in use by someone else you will be prompted to choose another Username username Password ES Email Address Verify Email Address DI agree with the organization s policies Save and Continue e You will have a shorter application that is school specific Some information will autofill from your initial volunteer profile e When you log in your hours on myvolunteerpage com both schools will appear Click on the school that you want to log hours for E agree with the organization s policies What if I have multiple readers in a classroom e Each reader needs to log their hours e Only one reader should log the number of students in the classroom this will avoid duplicating the number of students being served How do I know if my volunteer attended an Assets 101 e Weare using the honor system Your volunteer will confirm their attendance Why did I rece
4. Administrator Instructions Communications Log In 1 Goto Admin Betterimpact com 2 Login using the username and password you created Communications 1 Send an e mail to an individual e Inthe white search box to the right of the welcome statement type the name of the volunteer Click on their name when it appears This will open the screen for that volunteer Welcome Type a volunteer s mameto search e Choose the Communicate tab Complete the subject line and body of the e mail and then send message You can add an attachment and links if you want to Franco Elizabeth Accepted Contact t Canara Volunteer Interesis General Availability t Custom Fields Qualifications Miscellaneous 2 Send an e mail to all readers e From the home page click the Communications tab e Click Send an Email from the drop down menu e Under Activity check assigned click on reading and check the program you want to send the message to v Activity E Signed up V Assigned E Onthe backup list Include E Not signed up Wv Assigned but not confirmed I Not on the backup list Active Activities IV Assigned and confirmed Inactive Activities E Not assigned All Activities For the following activities Click on a Category to see its Activities gt Middle School Activity gt Preparation v Reading E Select All EF ABC Elementary Reader E ABC Preschool Reader FI Los Dichos Elementary Reader gt
5. Center v e rStLoONe voluntee LE c yuu iG SoU VILS do Project Cornerstone volunteer If you re not a volunteer yet please check out our volunteer opportunities New Volunteer Website e Log Your Volunteer Hours here e see training documents and e Click here to see our Training and Events Calendar and to sign up for Assets 101 e How to Read a Book to Children YouTube Video English Spanish How do I log hours for a reader that forgot e Log in to admin betterimpact com e In the top right center there is a search bar enter the name of the volunteer e Click on the volunteer s name and it will open up that volunteer s information Select Hours and when it opens select New Timelog Entry select Recent and choose the activity they should have reported the hours for Click on Save when completed How do I log hours for all of my volunteers e Please encourage your volunteers to log their own hours In special cases you may need to do this GO TO People Log Hours Click on green Search button Scroll to the bottom Click on People Found You will see all of the volunteers for your school site Check the box next to the volunteers you need to log hours for Select an activity from the droplist of Recent Active or Inactive activities Enter the date volunteered or select from the pop up calendar Enter the hours volunteered A value greater than zero must be entered Click on Save when completed 24
6. Committee a x Committee Name Description Communication Permissions Not allowed to email v Meeting location Meeting time e Name your group and next to Not allowed to email click arrow Select allowed to email Ignore meeting questions e Next you have to assign people to this committee To do this you need to use the volunteer search bar at the top of the Welcome e The volunteer screen will open see image at top of first page Click Committees and all the committees you have created will be listed Click the box next to the committee you want to assign the reader too Please make sure you assign page and enter the name of the volunteer yourself as lead to all committees e Now when this reader logs in to their account and chooses the Contact tab they will see this committee listed and they can send an email to this committee e You as the lead can also send e mail to committees To do this return to the Communications tab at the very top of the screen Select Send Email Under Search Options choose Committees Your committees will be listed Check the box next to the committee you want to e mail Scheduling Meetings OPTIONAL 11 Some leads have asked about using the system to remind volunteers about their upcoming meetings If this is something you want to do for your school here are the instructions e Start at the main home page e Choose the Activities tab e You will see a list of all of the activities
7. Recess Based Activity gt Training Current Search Options Include 0 Search option s added Up to 10 search options allowed 10 e Click on Add to Search and Go Scroll to bottom of the page e Click on the little arrow to the right of People Found this will show all of the volunteers for this program You can unclick any name that you do not want the e mail sent to P uns e Complete the subject line and body of the e mail and then send message You can add an attachment and links if you want to 3 Create groups so your readers can send messages to each other If you are using another system to communicate and do not want to use this system then continue using whatever method you prefer as a lead When your readers are logged into myvolunteerpage com they have a tab called contact In this tab they can use the system to e mail whatever committees you want to set up for them Currently the name of the school lead should be their only choice You may want to create a Kinder group or grade level groups or even a ABC Lead Los Dichos group depending on the needs of your school If your school has multiple programs this will make a lot of sense e From the home page choose the Configuration tab at the far right From the drop down menu choose Committees p New Committee e There will be a message that you have no committees Click the plus sign next to New Committee e You will see this screen New
8. options allowed e Scroll to the bottom e Click on People Found People Found 13 people found Activity Select an activity el Date Volunteered 12 17 2014 Hours 0 You will see all of the volunteers for your school site Check the box next to the volunteers you need to log hours for Select an activity from the droplist of Recent Active or Inactive activities Enter the date volunteered or select from the pop up calendar Enter the hours volunteered A value greater than zero must be entered People Found Select All Ehresman Anne E Finley Jeff Franco Elizabeth Franco Elizabeth Admin E Haughey Mary Lee Test Maitski Lori Onishi Michelle Onishi Michelle E Richards Jeff Smith John Test PC Test Student 13 people found Activity Select an activity 3 Activity Name Reading ABC Elementary Reader Date Volunteered 12 17 2014 Hours 0 Outputs of students Grade level m Teacher name ABC book read ABC Kinder book read E If another adult volunteered with you please share their name or names Number of volunteer readers including yourself Share a highlight Suggestions Save e Click on Save when completed the v PROJECT FOR YOUTH DEVELOPMENT CO R N E RSTO N E FOR HEALTHY LIVING A YMCA of Silicon Valley Initiative FOR SOCIAL RESPONSIBILITY Gj AN How to Encourage your Volunteers to Log Hours Include the link ww
9. should be assigned to School Site Monthly Training 17 18 19 20 21 22 23 24 e All leads coordinators should also be assigned to Lead Site Coordinator Monthly Training e This is where training hours are logged Check Assigned box Click Save Click Close Next to volunteer name there is a box to Change Status Click on box Click Change Selected drop down menu Choose Set to Accepted Confirm Set to Accepted Go to Main Tab and click Log out if you are done approving volunteers PROJECT CORNERSTONE A YMCA of Silicon Valley Initiative FOR YOUTH DEVELOPMENT FOR HEALTHY LIVING FOR SOCIAL RESPONSIBILITY Volunteer Website How to Log Hours for a Volunteer How do log hours for a reader that forgot e Log in to admin betterimpact com e Inthe top right center there is a search of enter he name of the volunteer BETTER Main People Communications Activities Assign Rep NEE AT AT AELELEL Welcome e Click on the volunteer s name and it will open up that volunteer s information Select Hours and when it opens select New Timelog Entry select Recent and choose the activity they should have reported the hours for Click on Save when completed Smith John Accepted n Assign Schedule Hours Hours f c mmittees v New Timelog Entry Select an activity sl Reports Activity Date Volunteered 12 17 2014 Hours 0 Unapproved Timelog Entri
10. that Project Cornerstone has in the system for all schools e Create a new activity by clicking the plus sign next to New Activity New Activity From Template New Activity New Activity Category e Inthe screen that opens up do the following o Activity Name Use your school name Example Smith Site Trainings o Activity Category Training o Report Group Training o Leave the rest of this section as is e Open the Schedule section by clicking the arrow next to it Schedule Schedule Type Recurring pattern Disjointed One Time Seasonal No Schedule Create from a Template OR Create from Scratch Choose a Template Select A Template From Scratch Weekly Monthly Day 1 first l Wednesday Time 9 00 AM 10 00 AM Recurs Every One Month Two Months Three Months Four Months Start Date 9 25 2014 End Date End on this date 6 25 2015 Or after 1 Shits Shit Count Calculate number of shits Calculate Go down to the From Scratch section and click monthly O Day Choose either the date each month the meeting is or use the drop down menu to select which day of the week each month the meeting is such as first Wednesday of the month Time Put time of the meeting Recurs Check one month for once a month Start Date Enter when you want the meetings to start O O End Date Enter when you want the meetings to end o Click Calculate and it will show you
11. the dates of the meetings e Open the Visibility section Select Visible to all volunteers and click accepted volunteers e Open the Outputs section Click Suggestions and Comments and Save e Now you have to assign your volunteers to this activity Return to the home page and search for your volunteers Open the individual volunteer s window by choosing edit e Click on the activity you want to assign ex Smith Site Trainings e The screen will look like this 12 Assign x Activity Indigo Site Meetings Category Training Schedule This activity occurs a total of 9 times between Wednesday October 01 2014 and Wednesday June 03 2015 Backup List Day E Wednesday Start Time E 9 00 AM Status All x Tm Date Start Time EndTime L O T Gw C SUE As L Wednesday October 01 2014 9 00 AM 10 00AM a x x x Wednesday November 05 2014 9 00 AM 10 00AM A x x x Wednesday December 03 2014 9 00 AM 10 00AM A x x x Wednesday January 07 2015 9 00 AM 10 00AM A x x x Cancel Save Click on the box next to the As This will assign your meetings to each volunteer and the dates will show up as upcoming events when they log on to myvolunteerpage com If your volunteer wants to receive an automatic reminder about these meetings they need to log on to myvolunteerpage com and choose the Assignments tab They will need to check the box that says Email me a reminder 13 PROJECT FOR YOUTH D
12. the impact YOU our volunteers are making Why log your monthly numbers Our funding and ability to provide our services is dependent on timely reporting Project Cornerstone needs to be able to tell the story in ways that catches the ear of people who provide funding for our programs All of the data we collect from you is used in our efforts to keep our programs operational fresh and exciting for the participants Your school may use the information logged when applying for LCAP funding from the state How did we use the information we collected in 2014 2015 Reports were distributed to the following groups using information collected through the online volunteer website School districts We partnered with 16 school districts and 2 private schools school district MOUs Funders We received funding from 10 grants v PROJECT FOR YOUTH DEVELOPMENT CO R N E RSTO N E FOR HEALTHY LIVING A YMCA of Silicon Valley Initiative FOR SOCIAL RESPONSIBILITY the T S N Project Cornerstone Volunteer Website Contact Information Log In 1 Go to Admin Betterimpact com 2 Login using the username and password you created for your volunteer account If you are unable to log in please contact Elizabeth Franco at elizabeth projectcornerstone org to be approved as an administrator Current Message to Volunteers on School Home Page 1 On the Right Side of the page there is a Current Message to Volunteers 2 This s
13. EVELOPMENT CO R N E RSTO N E FOR HEALTHY LIVING A YMCA of Silicon Valley Initiative FOR SOCIAL RESPONSIBILITY Project Cornerstone Volunteer Website Administrator Instructions Reports Log In 1 Goto Admin Betterimpact com 2 Login using the username and password you created Reports 1 View individual readers logged hours e Inthe white search box to the right of the welcome statement type the name of the volunteer Welcome Loe avotumteer sname to search J e Type the name of the volunteer Click on their name when it appears This will open the screen for that volunteer Franco Elizabeth Accepted Main Assign Schedule Hours Communicate Committees Reports Contact General Volunteer Interests General Availability Custom Fields gt Qualifications Miscellaneous e Choose the Hours tab You will see this screen New Timelog Entry Unapproved Timelog Entries Approved Timelog Entries Time Clock e Click on Approved Timelog Entries to see what they have logged e To add an entry to the volunteer select New Timelog Entry choose their activity reading or training and complete the questions Save when complete 2 View logged hours for all readers e Start at the main home page and select Reports tab e From the drop down menu select Activity Hours by Volunteer e Currently this report will only show hours that are 1 hour or more Export File Type Adobe Pdf Docu
14. ain page choose the People tab and click on Search Main People Communications Activities Assign Reports Schedules Configuration O erg AG Add a Volunteer Add an Admin Manage Applicant Volunteers Manage In Process Volunteers Approve Custom Fields Approve Qualifications Bulk Changes Custom Fields Bulk Changes Qualifications Approve Logged Hours Manage Running Timeclocks Log Hours ns for us Please let us know Current Message to Edit Logged Hows pg RR Archive Volunteers Management Thank you for volur Remove Volunteers Custom Field Approvals to pars fe Accepted 2 ee youth OF SHICON va inactive Total 4 Qualification Approvals EE Ge EE Hare Annrei ale 3 Check the Volunteer Level box under Security Filters and click Search Main People Communications Activities Assign Reports Schedules Configuration Search People Type a volunteer s name tosearch lt AL A oO l e OQ Search Filters Status Filters E Applicant O Inactive E Archived In Process E Short Term Didn t Start Moved Deceased Accepted Long Term Rejected Quit Other Dismissed ri 4 H m Volunteer Level Admin Level Current Search Options From Below Include 0 Search option s added Up to 10 search options allowed 16 4 At the bottom of the page a list of all volunteers will appear Click next to the na
15. as multiple Project Cornerstone programs i e ABC Preschool Los Dichos and ABC Elementary volunteers from all programs will be visible e You should only approve volunteers for the program that you oversee Complete the process below only for volunteers you are ready to approve This means that they have completed your school site volunteer requirements and Assets 101 or Take It Personally 7 Click on the name of the volunteer you want to approve Start with yourself You are listed as an admin 8 Click Edit in drop down menu 9 Under Main tab click Qualifications e f the volunteer already entered their qualifications you can accept or reject that qualification If what they entered is not correct you will reject and then you will be able to make the correct selection e Some volunteers will not have completed this section in which case you will select for them 10 Click Save 11 Click Assign tab 12 You will now assign your volunteer activities e You will need to do this one time for each activity the volunteer is assigned to i e Los Dichos Elementary Reader or ABC Elementary Reader e Volunteers can only report hours for the activities you select here e If you are a reader you need to assign yourself to that position as well 13 Under Reading click on the activity the reader should be assigned to 14 Check Assigned box 15 Click Save 16 Under Training click on the activity the reader should be assigned to e All volunteers
16. e volunteer Please select your district and school to sign up to be a volunteer Select School District Alum Rock Union School District Select School Project Cornerstone LUCHA Volunteer Application 5 Click Volunteer Application 6 All Project Cornerstone volunteer opportunities are listed on this page some of these opportunities are available at your school 7 Click Sign Up Project Cornerstone LUCHA Mission Statement would like to volunteer SIGN UP Project Cornerstone is an initiative of the YMCA of Silicon Valley We partner with over 400 community partners including schools and youth serving organizations to build a community that values youth Our mission is to help every child feel valued respected and known have already signed up from Our programs and services help individuals and communities build a web of support around young people so that they grow this page into healthy caring and responsible adults LOGIN RRKKKKKEKRKKRRRERRKRRRERE 18 New Page Volunteer Application Project Cornerstone LUCHA already have a username I am new to myVolunteerPage com If you have signed up with this organization before or are a member You will need to enter a unique username to identify yourself to the of another organization that uses myVolunteerPage com you can system You should select something that is easy for you to use the same login to access all organizations with which yo
17. e want 100 If you prefer to log hours for your volunteers directions can be found on our website here http www projectcornerstone org html volunteer website htm Assigning Volunteers If you need help with assigning volunteers in the system please e mail info projectcornerstone org and we will be happy to assist you with doing this We would prefer you to focus on getting volunteers to log hours rather than assigning your volunteers to activities 22 v PROJECT FOR YOUTH DEVELOPMENT CO R N E RSTO N E FOR HEALTHY LIVING A YMCA of Silicon Valley Initiative FOR SOCIAL RESPONSIBILITY the S Volunteer Website FAQs Who Needs to Complete and Application e New and returning volunteers must complete an online application What if a volunteer does not have an e mail address e Partner them with another volunteer who can help them create an e mail account and then create a volunteer profile What if I volunteer at more than one school e Once a volunteer has created a volunteer profile for one school they still need to Sign up with a second school e This is done by going www projectcornerstone org choosing the Volunteer tab clicking on application and then choosing the district and second school e When the application for the second school opens up choose Sign Up e On the next screen complete the questions on the left side of the screen where it says I already have a username Volunteer Application
18. ed Take It Personally TIP previously 24 Click Save and Continue 25 Click Log out 19 ww PROJECT FOR YOUTH DEVELOPMENT CO R N E RSTO N Gj FOR HEALTHY LIVING A YMCA of Silicon Valley Initiative FOR SOCIAL RESPONSIBILITY the Project Cornerstone Volunteer Website Logging Hours How to Log Your Hours This is your chance to show us what you do as a volunteer Silicon Valley youth are being impacted by what you do Help us to share your story by reporting your hours We encourage you to do this each time you volunteer If you want to use your mobile phone you can log in through your phone and it will direct you to the mobile site Hours cannot be logged until you have been approved by your site lead coordinator 1 Go to myvolunteerpage com Bookmark this page On a Mobile Device myvolunteerpage mobi 2 Login using your volunteer username and password 3 The first time you log in click the Confirm Now button on the right side of page 4 Click Hours Log tab EE aa Ak Aid ii oak o gt RE Home Sign Up Assignments 3 Hours Log Contact Reports My Profile Home Welcome Elizabeth 5 Choose your activity Reading or Training from the pull down menu e read in a classroom choose Reading ABC Elementary or Los Dichos Elementary Reader e attended a training choose Training School Site Monthly Training e am a Lead Site Coordinator and prepped for my site meeting etc choose Preparation Lead Site C
19. erent programs e Select Export Logged Hours to see your report in an Excel sheet 4 View all outputs for all readers e Start at the main home page and select Reports tab e Choose Outputs Excel Report e It will look like this Export Recorded Outputs Date Volunteered From To Date Created From To Activity Category Don t Filter File Format MS Excel 2007 xlsx Sort By Date Volunteered Descending Export Recorded Outputs e Enter the dates that you want to run the report you can choose the date volunteered or the date entered e For Activity Category choose the activity you want to look at Reading Training or Preparation e For Sort choose how you want the information sorted If your school has multiple programs such as ABC and Los Dichos then choose by Activity Name This will separate the different programs OR Choose by Output Name This will sort the list by book read teacher number of students etc It is an easier report to use e Select Export Logged Hours to see your report in an Excel sheet v PROJECT FOR YOUTH DEVELOPMENT CO RN E RSTO N E Gj FOR HEALTHY LIVING A YMCA of Silicon Valley Initiative A FOR SOCIAL RESPONSIBILITY the How to Make a Volunteer I nactive When a volunteer leaves your program please make them inactive so they will not Show up as an active volunteer Please follow these steps to do this 1 Log in as an administrator at admin betterimpact com 2 From the m
20. es Approved Timelog Entries How do log hours for all of my volunteers e Please encourage your volunteers to log their own hours In special cases you may need to do this e GOTO People Log Hours Main People Communications Activities Assign Reports Schedules Configuration Loe avoluniversnameioscarch ARAL OO 9 Search Add a Volunteer Add an Admin Manage Applicant Volunteers Manage In Process Volunteers Approve Custom Fields Approve Qualifications Bulk Changes Custom Fields or Bulk Changes Qualifications Approve Logged Hours Manage Running Timeclocks Edit Logged Hours Archive Volunteers Remove Volunteers jeu HETTIE Me LIE LIT MEE IN LE TA VERSE VR munity betterimpact com and click on Become a Member today yact account will be able to renew each year for free but all of you can try it out free for the first 2 ve extended the deadline so don t miss out in Vancouver Canada we have added a global Volunteer Impact Administrator User Group trator to join in a conversation with other administrators about the challenges and successes mpact There are also some sector based circles so you ll be able to converse with peers in e Click on green Search button Log New Hours O 00O OO v Search v Status Filters Applicant E Inactive In Process El Short Term Accepted E Long Term Current Search Options From Below Include 0 Search option s added Up to 10 search
21. hows up on their volunteer page whenever they log in You can change this message by clicking Click Here Change Contact Information 1 Click the Configuration tab Choose Organization Settings Click Contact Information Address Use School Address Main Contact Click green Change button and choose your name from drop down menu and click Save E mail address Enter your e mail Website Ignore Phone Enter school phone number COONAN RUN Fax Ignore 10 Click Save Change Message to Volunteers sent after they complete Volunteer Profile 1 Onthe same page choose Signup Settings Application Form 1 2 Under New volunteer email message add the message you want your volunteers to receive 3 Leave Dear 1 this will automatically fill in their name 4 Click Save You now have access to the admin part of the volunteer website and you are able to approve volunteers You will be able to use this site for sending communications to your volunteers and running reports to see which volunteers are logging their hours SITE SECURITY To learn more about site security please visit the following link and click on security http www betterimpact com our products volunteer impact Preschool and Elementary School Activities Please use the provided activities Do not create your own TPA Manage Activities se AJ A a O OO9 le Communications Activities Assign Reports Schedules Configuration Main Peop
22. ive an email reminding me to complete an Assets 101 when I ve already done so e All volunteers received this friendly reminder no matter if you ve completed the training or not 23 Where do I log Assets 101 training e Log this training under school site training I am the Lead but cannot access the sections noted in the Administrator Instructions e Most likely you do not have administrator status yet Please contact Elizabeth at Elizabeth projectcornerstone org or Michelle at Michelle projectcornerstone org and they will set this up for you My volunteers cannot log their hours e A reader cannot log their hours until their lead has assigned them to an activity e Leads must follow the administrator instructions to approve and assign each reader to a reading activity Leads should also assign them to the school site training activity so they can log the time spent in training activities How can my volunteers log their preparation time e Project Cornerstone is not requiring volunteers to log prep time this year e If your school would like to log preparation time this year please contact Elizabeth at Elizabeth projectcornerstone org or Michelle at Michelle projectcornerstone org and they will set this up for you Where can I find the training documents e The documents on how to create a volunteer profile and how to be an administrator can be found at the top of the Volunteer Center on www projectcornerstone org Volunteer
23. ment pdf Paper Size Letter 8 5x 11 z Sor Number of hours x Activity Category Reading Activity ABC Elementary Reader z Active Status Active Inactive Don t Filter Date Range 9 1 2014 9 24 2014 14 e In Activity Category chose which activity you want to review Reading Training etc e In Activity chose which activity you want to look at ABC Reader Los Dichos Reader etc e In Date Range choose the dates you want to review Click View Report and you will see a report of all the readers that logged activities during that time period for the activity you chose You can Export Report to download it as a pdf 3 View logged hours for all readers including those that have logged less than an hour e Start at the main home page and select Reports tab e Choose Logged Hours Excel Report e It will look like this Export Logged Hours Date Volunteered From To Date Created From To Activity Category Don t Filter File Format MS Excel 2007 xlsx Sort By Date Volunteered Descending Export Logged Hours e Enter the dates that you want to run the report you can choose the date volunteered or the date entered e For Activity Category choose the activity you want to look at Reading Training or Preparation e For Sort choose how you want the information sorted If your school has multiple programs such as ABC and Los Dichos then choose by Activity Name This will separate the diff
24. mes of those you want to make inactive under Change Status Search Results 6 people found H4 gt gt Last Name First Name Status Change Status Lee Test Accepted Smith John Accepted Test Student Accepted Test Test1 Inactive Long Term Test Man Jimmy Accepted Test Person Susan Applicant ETD EL IBETTT 5 Then click on Change Selected and choose set to Inactive Long Term Change Selected ka Select All E Set to Applicant Set to In Process Set to Accepted Set to Inactive Short Term Set to Inactive Long Term 6 Confirm the change by clicking on Set to Inactive Long Term Confirm x Are you sure you want to set the selected volunteers to Inactive Long Term Cancel Your changes have been made 17 PROJECT FOR YOUTH DEVELOPMENT CO R N E RSTO N E FOR HEALTHY LIVING A YMCA of Silicon Valley Initiative FOR SOCIAL RESPONSIBILITY Project Cornerstone Volunteer Website Create Volunteer Profile How to Create a Volunteer Profile 1 Goto www projectcornerstone org 2 Click on Volunteer tab at top of page 3 Choose Application A YMCA of Silicon Valley Initiative S Select Language T Home Donate Espanol Ti ng Viet Contact Search ABOUT US THRIVING YOUTH WHO WE HELP VOLUNTEER IDEAS AND RESOURCES Vd 4 Use the search tool to locate your school Project Cornerstone Volunteer Application Thank you for your interest in becoming a Project Cornerston
25. oordinator Prep Time am a Lead Site Coordinator and attended the Project Cornerstone monthly meeting choose Training Lead Site Coordinator Monthly Training Log Hours for Project Cornerstone Indigo at Frost Elementary Activity Reading ABC Elementary Reader v Don t see the activity you re looking for Try All Active Activities or All Inactive Activities Accomplishments of students Grade level Teacher name ABC book read ABC Kinder book read Comments 6 Complete questions questions differ based on the activity chosen 7 Log out red button on top right side NOTE Please use the provided activities Do not create your own 20 PROJECT FOR YOUTH DEVELOPMENT CO R N E RSTO N E FOR HEALTHY LIVING A YMCA of Silicon Valley Initiative FOR SOCIAL RESPONSIBILITY 2015 Changes to Better Impact ABC Leads Los Dichos Site Coordinators For the 2015 16 school year the following changes have been made to the volunteer platform Activities Each school has the following activities please do not create your own e Preparation Lead Site Coordinator and Reader Reading ABC ABC Preschool Los Dichos Recess Based Activities This is new and will be used for FUNvisors etc Training Lead Site Coordinator Monthly Training and School Site Monthly Training All schools should record Reading Activities and Recess Based Activities The training and preparation activities are optional Main Peo
26. ple Communications Activities Assign Reports Schedules Configuration Manage Activities Type a volunteer s name to search A A J lt Q Ya New Activity From Template New Activity New Activity Category Active Status Active only sy v Group by category Category Dont Filter vy IV Hide Empty Categories Sort Activity name sv v Categories Preparation Activity Dates Attributes Change Status Lead Site Coordinator Prep Time ME did a Reader Preparation Time dd 7 DEI id Readin Activity Dates Attributes Change Status ABC Elementary Reader ME AD ABC Preschool Reader ME AAN Los Dichos Elementary Reader ME AD Recess Based Activities Activity Dates Attributes Change Status Recess Based Activities dd FT DEI Pe a hd Trainin Activity Dates Attributes Change Status Lead Ste Coordinator Monthly Training MF PS Xe a School Site Monthly Training ME did x Uncategorized Activity Dates Attributes Change Status GEND se New Activity From Template New Activity New Activity Category 21 Logging Reading Hours The following have been eliminated Name of other volunteer Number of adults in the classroom and Suggestions If there are multiple adults in the classroom only one should enter the number of students We want all volunteers to log hours monthly or for you to log their hours for them Last year we had 1 3 of schools do this monthly and this year w
27. s ie Middle School Activit Activity Dates Attributes Change Status Middle School Activities ll Hel Fa Uncategorized Activity Dates Attributes Cha nge Status lected Select All New Activity From Template New Activity New Activity Category Volunteer Impact Project Cornerstone Ascencion Solorsano Middle v PROJECT FOR YOUTH DEVELOPMENT CO R N E RSTO N E FOR HEALTHY LIVING A YMCA of Silicon Valley Initiative FOR SOCIAL RESPONSIBILITY the SI a Project Cornerstone Volunteer Website Approve amp Assign As the ABC Lead or Site Coordinator you will have the ability to approve your volunteers e mail your volunteers check on volunteer reporting and run reports about what is going on with your school site If you have multiple programs at your site you will be able to collaborate more easily with the leads of those programs and see the impact of all of the programs How to Approve amp Assign Volunteers This will show you how to see what volunteers have completed a volunteer profile and approve the ones that have completed their qualifications 1 Click Main tab Choose Home Click on People tab Choose Search Under Security Filters click Volunteer Level To see administrators click the Administrator Level box also pe ote a Click green Search Button on right e You now have a list of all volunteers for your school site that have applied through the system e If your school h
28. u remember such as your email address or your name Your username volunteer must be a least 6 characters long If the name you enter is already in use by someone else you will be prompted to choose another T HE EE username Password f Username agree with the organization s policies Email Address AR RM Ver Email Address n agree with the organization s policies Save and Continue 8 Create username under I am new to myVolunteerPage com This will allow you to log your volunteer hours 9 Write down your username here 10 Enter Email Address 11 Verify Email Address 12 Click The Organization Policies 13 Review Organization Policies 14 Click Close 15 Check the box next to agree with the organization s policies 16 Click Save and Continue 17 Create Volunteer Profile by completing fields with an e Password must be at least 6 characters e Write down a hint for your password 18 Click Save and Continue 19 Complete Volunteer Application 20 Under General Interests e Select all volunteer opportunities you are interested it 21 Under General Availability e Click boxes of times you are available 22 Under Additional Info e Complete all questions 23 Under Qualifications for Assets 101 choose one of the following e Have not Completed If you need to take Assets 101 e Grandfathered If you have completed this in previous years e Completed If you completed Assets 101 this year e Take It Personally If you have complet
29. w myvolunteerpage com or www soyvoluntario com when you send out meeting reminder messages Near the end of every month run a report and if a volunteer is missing send out a personal reminder to them to log in their hours During your monthly meeting announce the percentage of volunteers that logged their hours the previous month and set a goal for the upcoming month Share with the readers how the information is being used and who you are Sharing it with principal SSC and HSC Show them that the school works as a team Have readers log hours at your monthly school site meeting Check if you can use computers or tablets at your school site Reserve the first 5 minutes at the beginning of the meeting to log hours Once the readers get used to logging hours they can do it on their own time Enter volunteers who log hours into a raffle Send automatic reminders to log hours at the end of the month Be sure to include the link www myvolunteerpage com or www soyvoluntario com Have readers complete the ABC or Los Dichos Reader Log after each classroom reading and delegate another volunteer to log the hours each month Directions are on the Project Cornerstone Website http www projectcornerstone org html volunteer website html PROJECT FOR YOUTH DEVELOPMENT CO R N E RSTO N E FOR HEALTHY LIVING A YMCA of Silicon Valley Initiative FOR SOCIAL RESPONSIBILITY Project Cornerstone Volunteer Website
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