Good morning/afternoon everyone. Thank you for attending today`s
Contents
1. 26 LEP STUDENTS SERVED BY TITLE 3 Nd pennsylvania Year 2012 2013 supervisor f itle III Title III Funds Activities Conducted P LEP Students Served by Title III Provide information on the activities conducted by the district consortium for programs for LEP Students Check all that apply Vi Professional Development LJ Providing high quality language instruction educational programs based on scentifically based research LJ Community Programs Services m Family Literacy Services Cl Parent Ourtreach and Training LJ Improving the instructional program by identifying acquinng and upgrading curricula instruction materials educational software and assessment proc o Upgrading program objectives and effective instruction strategies J Providing tutorials and academic or vocational education C Intensified instruction L1 Developing or implementing elementary school or secondary school language instruction educational programs coordinated with other relevant programs an L Technology C other Please provide a brief description of the most common activities conducted for LEP students and the effectiveness of the activities in achieving the goals of the program d E 3 A N A www education state pa us S Screen Shot of the Title Ill Screens Activities Conducted Tab Top portion The second screen that appears on the Title 3 screens is the Activities conducted tab The top portion of this scr2. ACCESSING THE LEP SYSTEM CURRENT USERS www education state pa us ACCESSING THE LEP SYSTEM pennsylvania DEPARTMENT OF EDUCATION pennsylvania Wy PDE Search Coca Custom Sears Go Welcome to THE PENNSYLVANIA DEPARTMENT OF EDUCATION Register Log 1 Find an Institution News and Media Online Services Departmental Offices State Board of Education Act 48 Continuing Professional Education Teachers Administrators and Certifications Codes and Regulations Data and Statistics _ Education Budget E a ai 2014 2015 Proposed Grants and Subsidies n x 3 Education Budget Policies and Procedures DMINIS Programs News and Upda F Topics Acting Secretary of Ed n Announces 2 6 Million in Safe Schools Targeted Grants February 21 2014 Acting Secretary of Education Carolyn Dumaresq today announced that 2 6 million in competitive grants have been awarded to 110 public Schools through the Safe Schools Targeted Grant to establish and implement programs Public School to prevent and reduce incidents of violence Code of 1949 EXE zu Enacted Budget www education state pa us 9 Current LEP System Users Go to PDE website at http www education state pa us e Click the Log In link in the upper left of the screen just under the banner e Enter the User Name and Password that you have been using to access the Education Website click enter If you have forgotten your password you may u
3. Administrator click on the document How to Set up Initial Security Follow step by step instructions If you encounter difficulty in gaining access to the LEP application please Fill out the HELP desk request form found under the top portion of the HELP and Support link and a support person will be in contact with you After you are approved by your LEA s Security Administrator to be a user for the LEP application please login to the PDE web site and follow the instructions on the previous slides of this PowerPoint presentation for a current LEP System user to access the LEP application 18 LEP SYSTEM 2013 2014 WwW pennsylvania y DEPARTMENT OF EDUCATION COMPUTER REQUIREMENTS www education state pa us 19 COMPUTER REQUIREMENTS 4 pennsylvania DEPARTMENT OF EDUCATION MAC users must have Netscape 7 1 or higher to access the LEP System Windows users must have Internet Explorer 9 0 or higher or Firefox 24 0 or higher to access the LEP System Internet Explorer MAY NOT work with MAC NOTE If you are a MAC user and experience continued problems accessing the system it is suggested that you use a PC for reliable access with the above given criteria www education state pa us E 20 This screen provides you with the necessary browser information needed to access the LEP System If you do experience problems trying to access the LEP System fill out the Help Desk Support request form and a PDE suppor
4. and parents may not opt their child out of the ESL Program SO please disregard this question It is NOT applicable to PA PDE encourages LEAs to use this tool as part of regular periodic program evaluation The edCounts tool will be posted to the ESL Portal with the recording of this session and the power point materials including notes pages for you to download 32 LEP SYSTEM 2013 2 Nd pennsylvania DEPARTMENT OF EDUCATION pennsylvania LEP LIMITED ENGLISH PROFICIENT LEA Home PDE Home Logout Chester Upiand SO Year 2012 2013 ite at Program Evaluations Please prepare and save responses in Word or the corresponding boxes below The sy Describe the ESL Program Core What are the program c goals Describe how the LEA monitors the progress of ELLs What multiple measures of language growth and academic achievement are used to evaluate progress in attaining English proficiency and in meeting state academic and student achievement standards Describe the progress made by ELL students in language growth attainment of English language proficiency and academic achievement What percent are meeting the state targets What percent are not meeting the state targets Describe how ELLs are performing relative to the program goals What modifications have been made te ESL Bilingual Program theory resources pi profesional development to ensure thet ELE students meet the program goals Desc
5. be able to provide you with the information you need to complete this section of the LEP application The Program Supervisor also needs to provide a brief description of the most common activities conducted for immigrant children and youth and the effectiveness of the activities in achieving the goals of the program The user is permitted 2 500 characters within this question If your LEA did not receive an allocation for immigrant children and youth you must enter NA in the description box or you will receive an error message 28 Remember to click SAVE before exiting the Title 3 Activities Conducted screen 28 TITLE 3 PROGRAM QUESTIONS Nd pennsylvania DEPARTMENT OF EDUCATION File Edit View Favorites Tools Help Be E Microsoft Team Foundati E GED2014 Suggested Sites amp Magisterial District Judge GED Pennsylvania Department d pennsylvania P LIMITED ENGLISH PROFICIENT LEA Chester Upland SD Year 2012 2013 r itle III Title III Funds Activities Conducted Program Questions Program Questions Describe how the LEA implemented language instruction educational programs that are scientifically based and proven to be effective What evidence from the LEA demonstrates that professional development activities met Title III requirements Program Terminations Number of programs or activities terminated for failure to reach program goals Provide a summ
6. loose data that you entered So if you walk away from your desk or take a telephone call it is important to save what you entered 24 LEP SYSTEM 2013 2014 4 pennsylvania Nd DEPARTMENT OF EDUCATION TITLE 3 SCREENS www education state pa us 3 Next you will see the Title Ill screens All LEAs will see the Title Ill screens but only those who indicate that they are Title III served will enable the screens to be able to complete them 25 LEP STUDENTS SERVED BY TITLE 3 Nd pennsylvania iios erre mr www education state pa us gt If your LEA accepts Title 3 dollars either as an individual subgrantee or as a member of a consortium you must check YES The LEA will then be required to complete the Activities Conducted and Program Questions screens within the Title 3 tab and the screens will be enabled If your LEA does NOT accept Title 3 dollars allocated to your LEA you must check NO The LEA will NOT be required to complete the Activities Conducted and Program Questions screens within the Title 3 tab Once NO is checked these screens are disabled and you will not be able to enter data All LEAS WHO ACCEPT TITLE 3 DOLLARS EITHER AS A SINGLE SUBGRANTEE OR AS A MEMBER OF A CONSORTIUM ARE REQUIRED TO COMPLETE THE TITLE 3 SCREENS IN THE LEP SYSTEM LEAS WHO DO NOT ACCEPT TITLE 3 DOLLARS EITHER AS A SINGLE SUBGRANTEE OR A CONSORTIUM MEMBER ARE NOT REQUIRED TO COMPLETE THE TITLE 3 SCREENS IN THE LEP SYSTEM
7. the ELL End of Year June PIMS Collection CHANGES TO LEP SYSTEM FOR 2013 2014 Nd pennsylvania dil DEPARTMENT OF EDUCATION Deleted from LEP Moved to PIMS Nonpublic student counts October 1 Enrollment Snapshot district fact template Type of Bilingual ESL Instruction core November Precode Upload programs fact Language of Bilingual Instruction core November Precode Upload programs fact Chapter 4 26 ELL End of Year district fact Type of Bilingual ESL Instruction ELL End of Year district fact Supplemental Title III Language of Bilingual Instruction ELL End of Year district fact Supplemental Title III Budget for Core ESL Program ELL End of Year district fact Assessments for Entry Ongoing Exit ELL End of Year district fact Current and Estimated teacher Counts ELL End of Year district fact www education state pa us 7 e This table summarizes the data elements that have been moved from LEP to PIMS and indicates the PIMS collection and template where that element will now be collected e With many important data elements now being collected in PIMS LEA s PIMS Coordinators will be submitting this data It is extremely important that ESL Coordinators collaborate with PIMS Coordinators on the submission of these data elements to ensure accuracy PY Ny Woe Raul BGR Boe iby se MEM V 2 pennsylvania DEPARTMENT OF EDUCATION RE B Se m ee ee eee 2013 14 LEP System Supervisor screen Title III
8. the federal government related to PA s ESL and Bilingual programs uses of Title III supplemental fund to enhance these programs It also assists PDE to analyze program models track compliance and determine professional development and technical assistance needs It also assists LEAS to demonstrate compliance and to analyze their data and evaluate the effectiveness of their programs The federal government uses the data reported by PDE to make decisions related to funding policies and initiatives for ELLs PARTICIPANT OUTCOMES 4 pennsylvania DEPARTMENT OF EDUCATION Access the LEP System and ensure accurate and complete submission of data Identify updates to the LEP system related to the transfer of data elements to PIMS Explain the role of data in the LEP system for federal reporting compliance monitoring and data analysis Restate the reporting requirements for data on ESL and bilingual programs and Title III Understand the purpose of collecting narrative data elements in the LEP System www education state pa us B E Our goal for today is that by the end of this training you will have the knowledge and resources to accomplish the following read outcomes CHANGES TO LEP SYSTEM FOR 2013 2014 4 pennsylvania DEPARTMENT OF EDUCATION Core Program Information Type of Instruction and Title 3 Program Information Type of Instruction transferred to PIMS Teacher Counts transferred to PIMS ESL Budget f
9. 3 2014 4 pennsylvania Vd DEPARTMENT OF EDUCATION ACCESSING THE LEP SYSTEM NEW USERS www education state pa us E If you are a new user you have not accessed the LEP System before there are some additional preceding steps you must take 14 ACCESSING THE LEP SYSTEM pennsylvania DEPARTMENT OF EDUCATION pennsylvania Wy PDE Search Coca Custom Sears Go Welcome to Register Log 1 Find an Institution News and Media Online Services Departmental Offices State Board of Education Act 48 Continuing Professional Education Teachers Administrators and Certifications Codes and Regulations Data and Statistics Education Budget 2014 2015 Proposed y 1 Education Budget Policies and Procedures e DMINIS ORS Programs Acting Secretary of Education Announces 2 6 Million in Safe Schools Targeted Grants February 21 2014 Acting Secretary of Education Carolyn Dumaresq today announced that 2 6 million in competitive grants have been awarded to 110 public schools through the Safe Schools Targeted Grant to establish and implement programs Public School to prevent and reduce incidents of violence Code of 1949 2013 sont Enacted Budget www education state pa us 9 New LEP System Users e Ifyou do not have a User ID to Log In to the Education Website click on register in the upper left hand portion of the Education Website Complete the form and click register You have now cr
10. DEPARTMENT OF EDUCATION Required Annual Data Collection System for ESL Bilingual Education Programs and English Language Learners 2013 2014 School Year www education state pa us 3 Good morning afternoon everyone Thank you for attending today s webinar that will overview the LEP System The LEP System is an annual data collection system for ESL and or Bilingual Education Programs and English Language Learners As you know Pennsylvania also collects data related to ELLs in the Pennsylvania Information Management System PIMS which is Pennsylvania s statewide longitudinal data system created to streamline data submission and eliminate redundant data collections For the 2013 2014 school year PDE moved numerous data elements from the LEP System to PIMS in order to centralize data eliminate duplication and lessen the burden to LEAs The data elements remaining in the LEP System consist mainly of narratives which PIMS is not designed to collect at this time Today we will share with you the changes made and provide guidance on the data elements remaining in the LEP System 2013 2014 LEP DATA COLLECTIONS Data Collected Student Data PreCode ACCESS for ELLs Reporting Collection LEP System ELL End of Year Count October November March c REED N District Snapshot School Enrollment Programs Fact Student Student Snapshot School Enrollment Program Fact Student Student Snapshot Student Student Snaps
11. LLs are meeting state targets This might involve changes to any of the following identification enrollment program type curriculum assessment instructional resources materials scheduling grouping staffing or professional development Comment on what you ve discovered in the data and what you ve done in response 34 PROGRAM EVALUATION lt 4 pennsylvania DEPARTMENT OF EDUCATION b SS ee CO ko sc a oe Se SS Former ELLs Monitored First amp Second Year Describe how the LEA monitors the progress of former ELLs for each of the two years after they no longer receive ESL services What multiple criteria summative benchmark formative diagnostic are used to evaluate their progress in meeting state academic and student achievement standards Describe the progress made by former ELL students in meeting state academic and student achievement standards for each of the two years after they no longer receive ESL services What percent are meeting academic standards What percent are not meeting academic standards What percent were returned to the ESL Program Describe the support given to former ELL students who are not meeting academic standards during the two years after they no longer receive ESL services How does the LEA ensure that modifications to instructional strategies have been implemented in collaboration with the ESL teacher to respond to the former ELL s language needs Describe the process used to reclassify a former ELL
12. Year June PIMS collection Non public Counts Now collected in the District Fact Template for LEP in PIMS Reference PIMS User Manual Volume 1 Pages 112 119 and PIMS User Manual Volume 2 Appendix AF Page 173 This data element is at the district level and reports the total number of nonpublic LEP students served by Title 3 the total number of nonpublic immigrant children and youth served by Title 3 and the total number of nonpublic schools served by Title 3 Non public counts is collected during the October 1 School and District Enrollment PIMS Snapshot in October Chapter 4 26 Requirements Now collected in the District Fact Template for LEP in PIMS Reference PIMS User Manual Volume 1 Pages 112 119 and PIMS User Manual Volume 2 Appendix AF Pages 168 170 This data element is at the district level and reports the LEA s ESL program compliance Chapter 4 26 compliance will now be collected during the ELL End of Year June PIMS Collection Assessments the LEA administers to LEP students upon entry ongoing and at the time of exit Now collected in the District Fact Template for LEP in PIMS Reference PIMS User Manual Volume 1 Pages 112 119 and PIMS User Manual Volume 2 Appendix AF Pages 171 172 This data element is at the district level and reports the assessments the LEA administers to ELLs upon entry ongoing and at the time of exiting an English language instruction program Assessment information will now be collected during
13. activities conducted screen Program questions screen Evaluation questions screen www education state pa us E 8 We just discussed what data elements were moved from the LEP System to PIMS This screen now identifies what data elements remain in the LEP System The LEP System will continue to collect LEP Contact person Title 3 program and activities information Program Evaluation We will provide more details concerning these data elements on upcoming slides included in this presentation WHO COMPLETES THE LEP SYSTEM Nd pennsylvania e School Districts e Charter Schools e Comprehensive CTCs www education state pa us EE All school districts charter schools and comprehensive CTCs are responsible to complete the LEP System All LEAs are responsible to have an appropriate English as a Second Language program approved by your school board Since program development is a lengthy process and it is the school districts charter schools and comprehensive CTC s responsibility to provide services upon enrollment of an ELL student LEAs with no ELLs need to anticipate student enrollment and be prepared to provide English language instruction to these students upon enrollment Completion of the LEP System and other reporting requirements demonstrates your compliance with this Therefore even if your LEA does not have any ELLs enrolled during the 2013 2014 school year you will still need to complete the LEP System
14. are invalidated for federal reporting and accountability purposes Data MUST be accurate Failure to report a count of nonpublic students served may negatively impact Title III funding Based on compliance reviews PDE provides technical assistance to LEAs Reported to Congress Impacts federal decisions concerning policy and funding for LEP and Immigrant students There are 5 required annual LEP data collections Today we ll be addressing the specific LEP data collected during the LEP System data collection IMPORTANT DATES Z pennsylvania DEPARTMENT OF EDUCATION Open Date for the LEP System March 17 2014 Close Date for the LEP System March 31 2014 Accuracy Certification Statement Due April 7 2014 www education state pa us EE 3 Here are the important dates related to the 2014 LEP System data collection The window will open The window will close PURPOSE OF LEP SYSTEM 4 pennsylvania DEPARTMENT OF EDUCATION To collect English language instruction educational program information for federal reporting purposes data analysis accountability and compliance monitoring purposes Data reported to the U S Department of Education is used for education planning policymaking and management and budget decision making to improve outcomes for all students www education state pa us BS 4 The purpose of collecting data in the LEP System is to enable PDE to report required information to
15. ary explaining why these programs or activities did not reach program goals _Back www education state pa us Screen shot of the Title Ill screens Program Questions tab Program Questions The next tab related to Title 3 is the Program Questions tab On this screen the Program supervisor needs to answer two Title 3 program questions In the first question you describe how the subgrantee implemented language instruction educational programs that are scientifically based and proven to be effective The second question asks the LEA to describe what evidence from the subgrantee demonstrates that professional development activities met Title 3 requirements Title 3 requirements for professional development relate to Improving instruction or assessment of ELLs eEnhancing teacher s use of curricula assessment or instructional materials for ELLs Increasing subject knowledge or skills of teachers Intensity and duration to have a lasting affect elf you are consortia member and uncertain how to answer these questions check with your consortium lead Again there is a limit of 2 500 characters of print per question on this screen Program Terminations eThe last question on the Program Questions tab asks the Program Supervisor to enter a numerical number in the box provided if the subgrantee had any Title 3 programs or activities terminated for failure to reach program goals If the LEA did not have any pr
16. eated a UserlD and will be able to log in to the Education website ACCESSING THE LEP SYSTEM pennsylvania DEPARTMENT OF EDUCATION pennsylvania Wy Welcome to THE PENNSYLVANIA DEPARTMENT OF EDUCATION Register Log In Help About PDE Find an Institution News and Media Online Services Departmental Offices State Board of Education Act 48 Continuing Professional Education Teachers Administrators and Certifications Codes and Regulations _Data and Statistics _ Education Budget eu 2014 2015 Proposed Education Budget Policies and Procedures DA IS ORS Programs Ne ws and Upda cr Topics cting Secretary of es n Announces s 6 Million in Safe Schools Targeted Grants February 21 2014 Acting Secretary of Education Carolyn Dumaresq today announced that 2 6 million in competitive grants have been awarded to 110 public Schools through the Safe Schools Targeted Grant to establish and implement programs Public School to prevent and reduce incidents of violence Code of 1949 2013 zi Enacted Budget www education state pa us 9 NEW LEP System Users ACCESSING LEP THROUGH THE EDUCATION WEBSITE After you are able to login to the PDE website you will then need to contact your LEAs Security Administrator to gain access to the LEP application To find out who your Security Administrator is at your LEA click on the link Help amp Support in the upper right hand side of the PDE website 16 pen
17. een relates to LEP Students Served by Title III eThe Program Supervisor must check the activities conducted by the subgrantee from the list provided on this screen for the Title 3 programs provided to LEP served students Listed here are the authorized activities for using LEP funds To ensure accurate data you should reference your 2013 14 Title IIl grant application and review budgets invoices purchase orders etc to identify activities at your LEA that were conducted using Title III supplemental funds elf you are a Title 3 entity you should also reference the Title 3 archived webinars located on the www eslportalpa info website to ensure your Title 3 program is compliant PDE has archived 7 webinars that discuss approved Title 3 activities authorized Title 3 activities supplement not supplant and other important components in relation to the use of Title Ill funds PDE highly recommends LEAs who are Title 3 entities to review these archived webinars yearly to ensure the LEA remains compliant with the components outlined in NCLB Title III Language Instruction for Limited English Proficient and Immigrant Students eAs a reminder Professional Development and providing high quality language instruction educational programs based on scientifically based research are REQUIRED ACTIVITIES eThe Program Supervisor also needs to provide a brief description of the most common activities conducted for LEP students and the effectiveness of the act
18. een scel submited Pease Sign and RETURN the LEP conc tenet pit 2014 Commermeath d evan M nghts n E www education state pa us 37 Screen shot of the Submit Screen On this screen the Program Supervisor will be able to submit its LEP Report to PDE Keep in mind once the Program Supervisor submits the report you will no longer be able to make changes to the data submitted If you need to make a change you will need to email the LEP System HELP email account ra lep pa gov to ask PDE to re open your LEP report Please note that if you receive any error messages after you click on the submit button your LEP report will not be submitted to PDE All errors must be corrected for the report to submit Any error messages you receive should be listed in Red font and should direct you to the screen where the error is After you correct the error you will need to go back to the submit screen and re submit your report to PDE You will receive a message stating The LEA school data has been submitted to PDE If you do not see this message on the submit screen after clicking on the Submit to PDE button it means your report was NOT submitted Please check for error messages 37 ACCURACY CERTIFICATION STATEMENT www education state pa us 9 38 Accuracy Certification Statement lt 4 pennsylvania DEPARTMENT OF EDUCATION Accuracy Certification Statement Accuracy Certification Statement LEA AUN PA Depar
19. es in achieving the goals of the program lt lt Previnus javascript _doPostBack oa sil fel 6 Sega Screen shot of the Title 3 Screens Activities Conducted Tab Bottom portion The bottom portion of the Activities Conducted screen relates to Immigrant Children and Youth Served by Title 3 If your LEA received an allocation for Immigrant Children and Youth the Program Supervisor must check the activities conducted by the subgrantee from the list provided on this screen for the programs provided to Immigrant Children and Youth Listed here are the authorized activities for use of ICY funds Again to ensure accurate data you should reference your 2013 14 Title IIl grant application and review budgets invoices purchase orders etc to identify activities at your LEA that were conducted using Title III supplemental funds reference your Title 3 application If your LEA did not receive an allocation for Immigrant Children and Youth the Program Supervisor must check the box LEA Did Not receive an allocation for immigrant children and youth LEAs are not to report activities in this section if an Immigrant Children and Youth allocation was not awarded To determine if you received an ICY allocation you must reference your Title 3 grant application If you are a consortium member and are unsure if your LEA was allocated an ICY allocation please contact your consortium lead The consortium lead should
20. for compliance and follow up Desk reviews will be unannounced Selected reviews will take place annually Performed by PDE staff LEAs may be contacted by email phone for clarification evidence request or site visit www education state pa us E 41 PDE is implementing an annual review of LEP submissions as a level of compliance monitoring PDE staff will be reviewing LEP data for selected LEAs to ensure that the key components of the ESL or Bilingual Program are in place Selected reviews will take place annually These reviews will be unannounced That is LEAs will not be notified ahead of time that their submission is being reviewed However LEAs may be contacted with requests for clarification explanation documentation or evidence LEAs may be contacted by email or phone Depending on the circumstances an on site visit may be requested Please be aware that the purpose of this review is to provide another level of support for LEAs PDE staff will work with LEAs to meet their compliance needs Another purpose is to identify professional development needs across the commonwealth 41 CONTACT INFORMATION 4 pennsylvania DEPARTMENT OF EDUCATION For help in obtaining Usernames and Passwords and access to the LEP System application Click on the HELP amp SUPPORT link on the Education home page located in the upper right hand corner of your screen Fill out the Help Desk Support request form and a support person w
21. hers Administrators and Certifications Codes and Regulations Data and Statistics bx LE 5 Di Forms and Documents Education Budget _Grants and Subsidies 2014 2015 Proposed Policies and Procedure f A ii 3 Education Budget Programs DMINISTRAT My PDE InsidaPDE INews and Updates Hot Topics ee Acting Secretary of Education Announces 2 6 Million in Safe Schools Target ali E Grants om FAL z February 21 2014 Acting Secretary of OON Education Carolyn Dumaresq today announced that 2 6 million in competitive grants have been awarded to 110 public Schools through the Safe Schools Targeted Educatior a Grant to establish and implement programs Public School to prevent and reduce incidents of violence Code of 1949 2013 2014 Enacted Budget www education state pa us f Click on the down arrow key within the box eSelect the LEP link within the drop down box that appears and click on go The LEP application will appear in a new window Please allow a little time for the application to load elf LEP is not included in the drop down box it means that you do not have approval to use this application You would need to follow the directions on the next screens to request access to the LEP application through your LEAs Security Admininstrator Once your LEAs Security Administrator approves your request you can then log in and access the application via the My PDE applications drop down box 13 LEP SYSTEM 201
22. his page you may open a ticket with our Help Desk Fill out the request form and a support person will be in contact Using Our Site Web Browsers Although we make every effort on this site to accommodate all web browsers the PDE web site is best viewed with Microsoft Internet Explorer Version 6 0 or higher at a resolution of 1024x768 Mac users may experience some incompatibility with certain functions within the PDE website when using the Safari browser Additionally some internet browsers require that PDE be labeled a Trusted Site for navigation purposes Please add the following URL to your Trusted Site list http www portal state pa us Please note that pop ups must be enabled on your web browser for this site Additional Provided Files In addition to web pages the PDE website also contains links to files created in Microsoft word Excel PowerPoint and Adobe PDF www education state pa us how to utilize the forgotten password tool and help desk support 17 ACCESSING THE LEP SYSTEM 9 pennsylvania Help and Support Documents PDE Portal Help Files Name Description Where are my applications and security Microsoft Word Education website Where are my administration options pdf applications and security 205 How To Use Forgot Password pdf How To Use Forgot Password Feature How To Set Up Initial Security For Your Microsoft Word New How To Set Up Initial Security For Your Institution pdf Instit
23. hot Program Fact District Fact NA Application is online and accessed through the PDE Portal Student Snapshot School Enrollment Program Fact Student District Fact Collects data on LEP students in programs designed for LEP students This data is used for federal reporting purposes Collects counts of Title III nonpublic students served This data is used to determine Title HI allocations Provides student precode labels for the ACCESS for ELLs Alternate ACCESS for ELLs PSSA and Keystone test booklets Collects data on LEP and Title III LEP students who are administered the ACCESS for ELLs English Language Proficiency Assessment during the ACCESS for ELLs test window This snapshot is used for federal reporting purposes and for accountability purposes Collects data on LEP students in programs designed for LEP students This data is used for federal reporting purposes and program compliance monitoring Collects data on LEP ICY and Title III students who were enrolled in a school at any time during the school year This snapshot is used for w 4 pennsylvania z DEPARTMENT OF EDUCATION Impact Title III LEP amp Immigrant Children amp Youth funding determined by this report Labels for WIDA ACCESS for ELLs and Alternate ACCESS for ELLs assessments are generated from this collection ACCESS Test Files are matched to reported LEP students Test booklets that do not match demographic data in PIMS
24. ill contact you For help with data entry questions email ra lep pa gov www education state pa us M 42 42 WEB RESOURCES Z pennsylvania DEPARTMENT OF EDUCATION e http www portal state pa us portal server pt co mmunity department_information 7203 help an d support 510956 How to guides change password update profile forgotten password and Help Desk Support form http www eslportalpa info PowerPoint presentation LEP HELP document recording of LEP System webinar session www education state pa us Es Web Resources And finally this screen provides resources for the Education website and links to this powerpoint presentation a LEP HELP document and the link to where the recording of this session will be available for future viewing 43 DEPARTMENT OF EDUCATION Questions The mission of the department is to academically prepare children and adults to succeed as productive citizens The department seeks to ensure that the technical support resources and opportunities are in place for all students whether children or adults to receive a high quality education www education state pa us 44 44
25. ivities in achieving the goals of the program The user is permitted 2 500 characters within this question elf you are a consortia member and are uncertain how to answer this section please check with your consortium lead 27 IMMIGRANT CHILDREN AND YOUTH Nd pennsylvania J Immigrant Children and Youth Served by Title III Provide information on the activities conducted by the district consortium for programs for immigrant children and youth Check all that apply Family literacy parent outreach and training support for personnel including teacher aides to provide services for immigrant children and youth Cl Provision of tutorials mentoring and academic career counseling J identification and acquisition of curricular materials software and technologies C Basic instructional services C Other instructional services such as programs of introduction to the educational systems and civics education Cl Activities coordinated with community based organizations institutions of higher education private sector entities or other entities to assist parents by offering comprehensive community services Bs Support for personnel including teacher aides specifically trained or being trained to provide services to ICY Vi LEA did NOT receive an allocation for immigrant Children and Youth Please provide a brief description of the most common activities conducted for immigrant children and youth and the effectiveness of the activiti
26. le III 3121 a www education state pa us Program evaluation is a required component for ESL or Bilingual Programs This is mandated at the federal level by Title III and at the state level by the BEC Educating Students with Limited English Proficiency and English Language Learners as you can see by these references To assist LEAs in implementing regular periodic program evaluation PDE has provided a self reflective tool developed by edCounts 31 PROGRAM EVALUATION 4 pennsylvania DEPARTMENT OF EDUCATION A Diagnostic Tool for Taking your Program s Pulse edCount LLC www edCount com www education state pa us 3 32 This tool A Diagnostic Tool for Taking your Program s Pulse aids LEAs in self evaluating their ESL or Bilingual Programs It is meant to support administrators efforts to ensure compliance and to identify areas of strength and areas of improvement It provides a simple form for LEAs to record information about their programs in response to 12 primary questions and related subquestions that are critical to a successful and compliant program for ELLs You ll find that these questions encompass the PA required components of the ESL or Bilingual Program as outlined in the BEC PLEASE NOTE Subquestion 3 5 related to instruction asks Is there a process for ensuring that students whose parents waive their right to services receive linguistic support in the mainstream classes In PA ESL is core curriculum
27. ll show open for the current school year After you submit your completed LEP application to PDE the status should change to Completed by LEA On this screen the Program Supervisor should verify the AUN number for accuracy eTo move to the next screen to begin to enter data click on the date 2013 14 located under the school year column 22 LEP SYSTEM 2013 2014 WwW pennsylvania A DEPARTMENT OF EDUCATION LEP SUPERVISOR SCREEN www education state pa us 23 EL LEP SUPERVISOR SCREEN Z pennsylvania DEPARTMENT OF EDUCATION BoP T Te T TTE www education state pa us 24 Screen Shot of the Supervisor Screen The next screen is the Supervisor screen eThe Program Supervisor must complete all required data fields on this screen eThe Program Supervisor listed on this screen will be the ESL contact person for training announcements and communications from PDE Once the LEP System closes the Program Supervisor can not be changed and communications will continue to be sent to the Program Supervisor listed until the LEP System opens a new year for data collection LEAs can provide PDE with new Program Supervisors or additional contact persons at any time throughout the year by emailing PDE at lilong pa gov or tshaffer pa gov so that your LEA will receive timely and important communications related to ESL Programs and LEP students We will maintain these contacts separately but all contacts in the LEP Sy
28. nsylvania DEPARTMENT OF EDUCATION ACCESSING THE LEP SYSTEM My Communities pennsylvania DEPARTMENT OF EDUCATION pennsylvania WY PA stave Acencies ONLINE Senvices PDE Search Home gt gt About PDE Go Logged In As Shaffer Tami L Act 48 Continuing Professional Education Teachers Administrators and _Certifications Codes and Regu Data and Statistics Forms and Documents Grants ond Subsidies Policies and Procedures Programs InsidePDE On the Help and Support page the top portion provides information on how to change your password email address or how to update your profile information It also addresses Log In Help Detailed help and tips on how to log into the Pennsylvania Department of Education PDE website to access your authorized PDE applications information You can change your password email address or update your profile information on your user administration page You will need to log in and then click the Update User Account link Forgotten Password If you have forgotten your password you may utilize the forgotten password tool to have a new password emailed to you Please note that the password will be sent to the email associated with your profile If the email associated with your profile is incorrect please submit a Help Desk Support request see below Help Desk Support If you cannot resolve your problem or answer your question through the resources on t
29. odel for services received in a supplemental English language instruction educational program supported with Title 3 funds Based on activities conducted with Title 3 funding Need to reference Title 3 application to determine if the LEA is providing a Supplemental LEP program supported with Title 3 funding Teacher Counts Now collected in the District Fact Template for LEP in PIMS Reference PIMS User Manual Volume 1 Pages 112 119 and PIMS User Manual Volume 2 Appendix AF Page 173 This data element is at the district level and reports teachers who are fully certified or not fully certified to teach in a language instruction education program core ESL program and if applicable supplemental Title 3 program Also collected is the estimated total number of additional certified teachers that will be needed for language instruction educational programs for the next five years Teacher counts will now be collected during the ELL End of Year June PIMS collection ESL Budget for ESL and or Bilingual Educational Programs Now collected in the District Fact Template for LEP in PIMS Reference PIMS User Manual Volume 1 Pages 112 119 and PIMS User Manual Volume 2 Appendix AF Page 173 This data element is at the district level and reports the dollars allocated to the LEA s general budget for English language instruction education programs ESL Budget for ESL and or Bilingual Educational programs will now be collected during the ELL End of
30. ogram terminations place a 0 in the box to represent the number of programs or 29 activities terminated for failure to reach program goals This information is required for federal reporting purposes elf the LEA reports a program or activity terminated for failure to reach program goals the Program Supervisor must also provide a summary explaining why the Title 3 programs or activities did not reach program goals eAnd again if you are a consortia member and uncertain how to answer this question check with your consortium lead Remember to click SAVE before exiting the Title III program questions screen 29 LEP SYSTEM 2013 2014 YA Pennsylvania z DEPARTMENT OF EDUCATION PROGRAM EVALUATION SCREENS www education state pa us E Another program requirement is regular evaluation of its effectiveness The next tab asks for data related to ESL Program Evaluation 30 PROGRAM EVALUATION 4 pennsylvania DEPARTMENT OF EDUCATION Each LEA must periodically evaluate its language instructional program to ensure all components are aligned and working effectively to facilitate the acquisition of the English language and academic achievement defined by the PA academic standards BEC Educating Students with Limited English Proficiency and English Language Learners Each eligible entity that receives a subgrant from a state agency shall provide such agency with an evaluation in a form prescribed by the agency Tit
31. or ESL and or Bilingual educational programs transferred to PIMS Non public counts transferred to PIMS Chapter 4 26 requirements transferred to PIMS Assessments the LEA administers to LEP students upon entry ongoing and at the time of exit transferred to PIMS www education state pa us ES 6 As mentioned previously numerous items were moved from the LEP System to PIMS Core Program Information Type of Instruction Now collected in the Programs Fact Template using Program Codes 039 046 The Programs Fact Template is used to track participation for specific programs reference pages 146 and 147 of PIMS User Manual Volume 1 A complete list of programs to be collected in the Programs Fact Template can be found in Volume 2 of the PIMS User Manual Appendix F Core Program information type of instruction will now be collected in PIMS during the November PreCode the ACCESS for ELLs PIMS March 7 Snapshot and the ELL End of year June collection This data element is at the student level and reports the model of delivery used by the ESL or Bilingual education teacher to provide the direct core ESL instruction to a student Program descriptions for Program Codes 039 046 can be found in the PIMS User Manual Volume 2 Appendix F Required Title 3 Program Information Type of Instruction Also collected in the Programs Fact Template using Program Codes 047 054 This data element is also at the student level and reports the delivery m
32. ribe how the LEA monitors the progress of former ELLS for each of the two years after they no longer receive ESL services What multiple critena are used to evaluate their progresa in meeting state academic and student achievement standards lt lt Previous Next gt gt Back www education state pa us This is a screen shot of the evaluation screen If the LEA currently has ELLs enrolled answer the following questions PROGRAM EVALUATION lt g Pennsylvania DEPARTMENT OF EDUCATION Current English Lanquage Learners ELLs Describe the ESL Program Core What are the program goals Describe how the LEA monitors the progress of ELL students What multiple measures of language growth and academic achievement summative benchmark formative diagnostic are used to evaluate ELLs progress in attaining English language proficiency and in meeting state academic and student achievement standards Describe the progress made by ELL students in language growth attainment of English language proficiency and academic achievement What percent are meeting the state targets What percent are not meeting the state targets Describe how ELL students are performing relative to the LEA s program goals What modifications have been made to the ESL Bilingual Program related to educational and language theory resources staffing and professional development to ensure that ELL students meet the p
33. rogram goals www education state pa us Es 34 eFirst identify the ESL program goals as stated in the board approved ELL Program Next describe the process used to monitor the progress of current ELL students Tell who is involved and how that process is carried out Describe the multiple measures of growth and achievement that are analyzed in this monitoring process Summative benchmark formative and diagnostic assessments used might include ACCESS for ELLs scores PSSA scores Grade Assessments Dibels ASight etc A brief explanation of what you do to monitor and ensure that ELLs are making progress in the Program eThen describe the more specific progress made by ELL students in language growth attainment of English proficiency and academic achievement Provide the percentage of ELL students who are meeting state targets and the percentage who are not If you are a Title III subgrantee or consortia member your AMAO Status Report provides this information If you are not a Title Ill subgrantee or consortia member include the percentage from data analysis that you ve done using the ACCESS for ELLs scores Based on data your LEA gathers reviews and responds to Finally based on your data analysis describe how ELLs are performing relative to the program goals Identify trends patterns strengths weaknesses revealed by your data analysis Describe any changes you ve made to improve or strengthen your program to ensure that all E
34. stem and on the additional list will receive communications from the ESL Program Area at PDE Please be sure that your email address is entered correctly and that you include your phone extension if you have one If all fields on this screen are completed it makes it easier for PDE staff to contact the Program Supervisor if we have questions eThe supervisor screen also has an alternate contact person The LEA s superintendent s contact information is pulled in from EDNA and prepopulates this field You will not need to add this information but you will not be able to change or edit this field through the LEP application The purpose for adding this additional contact is to provide PDE with an LEA contact in the case of changes to the Supervisor after completion of the collection PDE can use this contact to request clarification or additional information related to the LEP System or the ESL or Bilingual Program Spam Filter Notice It is important that you check with your LEA web administrators or technology staff to prevent email bounce backs to ensure timely and accurate delivery of communications 24 from PDE WIDA and MetriTech Key email addresses help wida us sfeldman metritech com Ra lep state pa us Remember to click save before exiting the Supervisor Screen Please remember that the LEP System will disable your login if you let it idol for long periods of time So if you started data entry and don t save your work you could
35. student back to the ESL program How are parents notified of the student s progress and the reclassification www education state pa us E 35 An important piece of evaluating the effectiveness of the ESL Program is the success of ELLs once they ve exited the Program So the next part asks you to report on the progress monitoring of former ELLs If the LEA has no Former ELLs in the first and second years of monitoring enrolled in SY2013 2014 you do not need to complete these questions this year If the LEA has Former ELLs in the first and second years of monitoring enrolled answer the following questions eFirst describe the process used to monitor the progress of former ELLs for each of the two years after they no longer receive ESL services Tell who is involved and how that process is carried out Describe the multiple measures of academic success and student achievement that are analyzed in this monitoring process Summative benchmark formative and diagnostic assessments used might include PSSA scores Grade Assessments Dibels 4Sight interim progress reports report card grades credits earned promotion to the next grade attendance study habits class participation etc eThen describe the progress made by former ELLs in the first and second years of monitoring in meeting state academic and student achievement standards Provide the percentage of monitored former ELLs who are meeting state academic standards and the percen
36. t person will contact you A couple reminders cautions related to the LEP System server that have presented difficulties in the past To avoid timing out issues it s best to save all work before stepping away from the LEP System to answer a phone call or send an email and it s best to prepare narrative responses in a word processing application and copy and paste them into LEP 20 LEP SYSTEM 2013 2014 9 pennsylvania Bd DEPARTMENT OF EDUCATION LEA HOME SCREEN www education state pa us 21 LEA HOME SCREEN lt y pennsylvania W DEPARTMENT OF EDUCATION eL LEP LIMITED ENGLISH PROFICIENT 235 38 53 Logoyt Abert Galata Area SD AUN 101260303 2009 2010 Status Open for LEA Completed by LEA Completed by LEA Completed by LEA Completed by LEA c LEA ERE ua Completed by LEA Completed by LEA Completed by LEA Completed by LEA Completed by LEA Completed by LEA Completed by LEA Completed by LEA Completed by LEA Completed by LEA www education state pa us E Okay so we just covered what data is reported in the LEP System who is responsible to complete the LEP System and how to access the LEP application through the Education website Now we will begin to discuss the data elements contained in the LEP application Once logged in you will be on the first screen Screen shot of the LEA Home Screen eThis screen serves as a status screen Data is not entered on this screen eStatus wi
37. tage who are not Of those monitored former ELLs who are not succeeding provide the percentage that were returned to the ESL Program Success in meeting state academic standards is evidenced by PSSA scores report card grades credits earned promotion to the next grade attendance study habits class participation Again based on data gathered and analyzed in your LEA eFor former ELL students who are not meeting academic standards during the two years after they no longer receive ESL services describe the support they receive Tell who is 35 involved and how that process is carried out This might involve RTII or other interventions differentiated instruction after school programs availability of a support center What steps are taken to ensure that classroom instruction is effectively differentiated or modified to ensure student success This might involve teacher collaboration team meetings professional development etc Finally describe the process used to reclassify a former ELL student back into the ESL Program Tell who is involved and how that process is carried out Explain the process used to notify parents of reclassification 35 LEP SYSTEM 2013 2014 lt y pennsylvania Nd DEPARTMENT OF EDUCATION SUBMIT SCREEN www education state pa us 3 The final tab in the LEP System is the Submit tab 36 SUBMIT YOUR LEP APPLICATION Nd pennsylvania emos LEP LIMITED ENGLISH PROFICIENT m nce the data has b
38. tilize the forgot password functionality by clicking the Forgot Password link just under the Log In link ACCESSING THE LEP SYSTEM pennsylvania DEPARTMENT OF EDUCATION pennsylvania Hy Communities DEPARTMENT OF EDUCATION Find an Institution News and Media Departmental Offices Act 48 Continuing Professional Education Education Budget Grants and Subsidies 2014 2015 Proposed Policie AD IS ORS Education Budget aM Policies and Procedures cting Secretary of education Announces s 3 6 Million In Safe Schools Targeted Grants February 21 2014 Acting Secretary of Education Carolyn Dumaresq today announced that i grants have been 1 Schools through the Safe Scho get Education Budg 1 Grant to establish and impl rogr Public School to prevent and reduc s of ri hote n Code of 1949 2013 2014 Enacted Budget www education state pa us To verify that you are logged into the PDE website you should see a message Logged in As and your user name should be listed eYou should now be logged in and ready for the next step On the left navigation of the Department of Education s home page scroll down to the selection My PDE Apps ACCESSING THE LEP SYSTEM pennsylvania DEPARTMENT OF EDUCATION pennsylvania DEPARTMENT OF EDUCATION pennsylvania y Find on Institution Online Services Departmental Offices State Board of Education Act 48 Continuing Professional Education Teac
39. tment of Education Bureau of Teaching and Learning Support School Year e g 2003 2004 Attn ESL Program Area 333 Market Street 8 Floor Harrisburg PA 17126 3333 Data Contact Person Name Email Fax certify that the following information entered into the LEP system is correct and true to the best of my knowledge Chapter 4 26 compliance verifications required All information entered in Title III section f applicable Chiet School Administrators Signature Here is a prototype of the Accuracy Certification Statement The 2013 2014 ACS is still under development After you submit your LEP Report to PDE you will be prompted to download an Accuracy Certification Statement ACS Please download the form and have the form signed and dated The ACS can be emailed faxed or mailed to PDE If mailing mail the original signed copy to PDE at the address provided on the ACS If emailing send to tshaffer pa gov If faxing please fax to the attention of Tami Shaffer at 717 783 3946 If your LEA makes changes to the LEP System after submission of the ACS please send an updated ACS to PDE Be sure to indicate on the form that it is an amended copy 39 Finally LEP SYSTEM 2013 2014 WwW pennsylvania y DEPARTMENT OF EDUCATION COMPLIANCE MONITORING www education state pa us 40 LEP SYSTEM COMPLIANCE MONITORING pennsylvania DEPARTMENT OF EDUCATION Desk review of selected LEA submissions
40. ution doc How To Review Registration Request in Work Items pdf i y HE p How To Review Registration Request in Work Items How To Locate Your Agency s Chief Administrator in Microsoft Word New How To Locate Your Agency s Chief EdNA pdf Administrator in EdNA doc Microsoft Word New How To Find Your Security Administrator doc How To Delete a User From a Group pdf How To Delete a User From a Group How To Create a UserID pdf How To Create a UserID How To Become an Application User pdf Login Update Profile and Change Password H T 1 l Administrator for an Login Update Profile and Change Password How To Find Your rity Admini pdf How To Add a User To a Group pdf How To Add a User To a Group How To Access a Pennsylvania Department of Education How To Access a PDE Application pdf Application www education state pa us 18 le fF e e 7 r The bottom portion of the Help and Support page provides HOW TO documents that will assist in gaining access to the LEP application If you want to find out who is the Security Administrator at your LEA in order to get approval to access PDE applications Select the document How to Find your Security Administrator Follow step by step instructions If your LEA does have a Security Administrator click on the document How to Become an Application User Follow step by step instructions If your LEA does not have a Security
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