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REportfolio Reports - Wizard Software Solutions

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1. REportfolio can be customized to tailor any of the its reports to your organization s unique requirements and also to create any additional reports that your organization needs Contact Facility Wizards or your Facility Wizards distributor for more information 66
2. ABC Company STATEMENT To Address 123 Serra Monte Suite 200 San Jose CA 60606 1212 USA Payable to Facility Wizards Software Location 100253 123 Serra Monte Suite 200 Wizard Health Spa San Jose CA 60606 1212 USA Item Date 10 31 04 01 01 05 01 01 05 01 01 05 01 01 05 02 01 05 02 01 05 02 01 05 02 01 05 Total Current Charges Invoice Description 1352 1352 1352 1352 1359 1359 1359 1359 Account Balance Previous Balance Tenant Rent Tenant Rent Tenant Rent Tenant Rent Tenant Rent Tenant Rent Tenant Rent Tenant Rent Amount 41 400 00 6 700 00 12 500 00 1 000 00 500 00 6 700 00 12 500 00 1 000 00 500 00 41 400 00 82 800 00 1800 West Larchmont Suite 3FW Chicago IL 60613 Attn Accounts Receivable Dept Comments Invoices are due upon receipt After 30 days a late payment penalty may be charged Real Estate Administration printed February 14 2005 Accounts Receivable Statement Report 40 REportfolio User Manual V4 5 R2 0 A 18 Accounts Receivable Aging Report The Accounts Receivable Aging report prints a list of all Accounts Receivable income payments for subleased properties including ranges of days that show which payments are overdue and by how much This report also shows site locations and totals for all sublease payments across all ranges of days To create and print this report select t
3. The Accounts Receivable income payments listed in this report will be the payments listed in the Sublease Accounts Receivable Billing and Receipts screen You can execute a Find operation to affect the data shown on the screen and then the report will contain just that data Here is an example Accounts Receivable report ABC Company A R INVOICE amp RECEIPTS REPORT February 14 2005 Item Date Lease Name City State Type Acct Name Invoice Amount Comments Lease 4100251 San Jose Art Gallery 02 01 05 100281 San Jose Art Gallery San Jose CA INV 2002 Tenant Utilities 1358 594 06 02 01 05 100251 San Jose Art Gallery San Jose CA INV 2002 Tenant Utilities 1358 6 600 66 Total for lt dease_info_display gt gt 7 194 72 Lease 100253 Wizard Health Spa 0201 5 100253 Wizard Health Spa San Jose CA INV 2001 Tenant Rent 1359 6 700 00 02 01 05 1002S3 Wizard Health Spa San Jose CA INV 2001 Tenant Rent 1359 12 500 00 02 01 05 100253 Wizard Health Spa San Jose CA INV 2001 Tenant Rent 1359 1 000 00 02 01 05 100253 Wizard Health Spa San Jose CA INV 2001 Tenant Rent 1359 500 00 Total for lt dease_info_display gt gt 20 700 00 Lease 10030S Creative Cards amp Gifts 020105 10030S Creative Cards amp Gifts Chicago IL INV 2001 Tenant Rent 1360 2 000 00 02 01 05 10030S Creative Cards amp Gifts Chicago IL INV 2001 Tenant Rent 1360 300 00 Total for lt lt lease_info_display gt gt 2 300 00 Lease
4. An example Lease Abstract Schedule of Lease Key Dates report is shown on the next page 92 REportfolio User Manual V4 5 R2 0 Real Estate Administration LEASE ABSTRACT SCHEDULE OF KEY LEASE DATES February 08 2005 Lease 1002S1 Lease Term Site Name San Jose Art Gallery Start Date Oct 15 2001 Lease Total RSF 5 500 Expiration Sep 30 2005 234 days left subleased Sublease Expire days left Key Date Type Reminder Description Notes Lease Expire 09 30 05 Lease expires on September 30 2005 234 DAYS 3 inactive Renewal Option 06 30 05 Tenant has options to renew for a term of two 2 years Tenant shall provide no 142 DAYS less than 90 days written notices to Landlord Rent for renewal period will be set by _ inactive the landlord a minimum of 60 days prior to this written notice date Termination Tenant can terminate the lease by giving 180 days notice and by remiitting 25 of ONGOING _ the aggregate rent foir the remainder of the lease term C inactive Facility Wizards Software Lease Abstract Schedule of Lease Key Dates a Report 53 REportfolio User Manual V4 5 R2 0 A 24 Lease Terms and Conditions Report The Lease Terms and Conditions report prints the Lease Terms and Conditions for a lease including the lease expiration date This report also shows the property s RSF area To create and print this report select the Print Top Menu button in the Lease Terms and Con
5. Lease Rentable Square Foot 1055 Albuquerque Albuquerque 4 64 Oooo 1002 Brent Center Plaza San Jose Art Gallery 1 30 ii 1002 Brent Center Plaza Wendy s Hair Salon 17 87 MS SS E 1002 Brent Center Plaza Wizard Health Spa s 17 14 I 7 __ 1068 Charleston Charleston 120 i 1037 Chicago Chicago 1200 MS 1037 Chicago Creative Cards amp Gifts 7 27 OoOO O 1005 Columbia Center Columbia MD S 1200 MI 1079 Cordova Cordova S 1200 1065 Flint Flint s1200 I 1025 Fort Worth Fort Worth 1200 ME 1074 Franklin Franklin 1070 Greenville Greenville 1200 ME 1004 Indianapolis HQ Indianapolis 12 00 MS 1006 Johnson Tower Emerald Isle Golf Tours 1200 MS 1006 Johnson Tower Johnson Tower 5 08 a 1010 Niemi Point Il Niemi Point II 1031 MS 1056 Orlando Orlando 12 00 MO 1008 Raleigh Branch Raleigh Branch s 17 50 I ___ 1008 Raleigh Branch Raleigh Branch Sublease 23 60 OO O 1008 Raleigh Branch Specialty Tech 1081 Roanoke Roanoke 5 54 MN 1017 Rochester Rochester 5 251 1014 Seth Zurer Institute Institute Campus 1200 1073 Sioux Falls Sioux Falls 1200 ME 1012 Sorich Blvd Tower Sorich Boulevard 1 08 1063 Southfield Southfield 1200 1077 Spokane Spokane 1200 ME 1023 Vancouver Vancouver t 0 00 8 00 16 00 24 00 32 00 Rentable Square Foot Real Estate Administration Bar Chart Report Site Cost Per Rentable Square Foot 25 REportfolio Us
6. NY 10017 Winston Salem 1 316 675 2 755 2 141 694 Winston Salem NC 10019 Upland 795 238 22 883 9 742 114 Upland CA 10021 Vancouver 498 567 36 115 7 606 618 Facility Wizards Software Insurance Requirements Report 23 REportfolio User Manual V4 5 R2 0 A 9 Bar Chart Report The Bar Chart report provides a graphical comparison of key lease data There are seven available Bar Chart reports which show e Annual lease cost per RSF e Lease cost per month e Lease cost per year e Lease RSF areas e Lease headcount e Lease RSF per person e Lease expiration dates To create and print this report select the Bar Chart of Data for Found Sites button on the Menu of Reports screen This causes the Lease Bar Chart Report Setup screen to be displayed which you use to select options for the report and then select the Proceed button to create and print the report The lease data included in the report will be for the leases belonging to the Found Set of sites resulting from your last Find operation using the Site List screen If you did not execute a Find operation or if you quit out of Find mode then data for all the sites leases will be included An example Bar Chart report is shown on the next page 24 REportfolio User Manual V4 5 R2 0 ABC Company LEASE REPORT January 26 2005 SITE COSTS PER RENTABLE SQUARE FOOT 29 Leases Total Site
7. 01 03 09 1068 Charleston Charleston USA LSE 86 083 08 05 07 1070 Greenville Greenville USA LSE 35 602 01 01 14 1073 Sioux Falls Sioux Falls USA LSE 38 459 02 23 09 1074 Franklin Franklin USA OWN 47 872 09 13 10 1077 Spokane Spokane USA LSE 88 497 06 05 08 1079 Cordova Cordova USA LSE 416 08 24 05 1081 Roanoke Roanoke USA LSE 20 557 10 08 08 1110 Birmingham Birmingham USA LSE o Report Total for 30 Site s 913 060 Facility Wizards Software Site List Report Summary 45 REportfolio User Manual V4 5 R2 0 A 20 Site Images Report The Site Images report prints a site s images that are stored in REportfolio including each image s title To create and print this report select the Print Top Menu button in the Site Property Information screen or the Site Property Information Enlarged Image screen This displays a dialog box asking you to choose the Site Images report or the Site Summary report which was described above Find operations have no effect on the report An example Site Images report is shown on the next page 46 REportfolio User Manual V4 5 R2 0 ABC Company SITE IMAGES February 14 2005 Overall building view Floorplan SWISSOTEL THE STAMFORD TH OR RAFFLES THE PLAZA ten ann ton SINGAPORE Facility Wizards Software Site Images Report 47 REportfolio User Manual V4 5 R2 0 A 21 Site Reminders Report The Site Reminders report prints a list of Si
8. 1005S Joe s Adventure Travel Do 02 01 05 1005S Joe s Adventure Travel Santo Domingo INV 2001 Tenant Rent 1361 DO 10 000 00 Total for lt lt lease_info_display gt gt DO 122 000 00 Lease 10088 Raleigh Branch Sublease 02 01 05 10088 Raleigh Branch Sublease Raleigh NC INV 2001 Tenant Rent 1362 12 000 00 Total for lt lt lease_info_display gt gt 12 000 00 Lease 1009 Karch Plaza HQ Offices 0201 05 1009 Karch Plaza HQ Offices Ann Arbor MI INV 2001 Tenant Rent 1363 23 004 00 Real Estate Administration Accounts Receivable Report 38 REportfolio User Manual V4 5 R2 0 A 17 Accounts Receivable Statement Report The Accounts Receivable Statement report prints a list of Accounts Receivable income payments Multiple reports are automatically created with each report covering income payments for one sublessee The data contained in this report includes the site location payment dates invoice numbers cost accounts names any comments regarding the income payments as well as the total of the payment amounts and the account balance To create and print this report select the Accounts Receivable Print Invoices Statements button on the Menu of Reports screen This first displays a dialog box asking you to specify a base date for the report Find operations have no effect on this report An example Accounts Receivable Statement report is shown on the next page 39 REportfolio User Manual V4 5 R2 0
9. 5 R2 0 ABC Company LEASE ABSTRACT RENT FINANCIAL SCHEDULE February 08 2005 Lease 1002S1 subleased Lease Term Lease Name San Jose Art Gallery Start Date Oct 15 2001 San Jose CA USA Expiration Jan 01 2006 421 years Lease RSF 5500 From To Type RSF Cost Type Amount Notes 03 01 03 03 01 06 MO 20 700 Tenant Utilities 594 06 02 15 02 03 01 06 MO 20 700 Tenant Rent 6 600 66 Current Month 02 05 7 194 72 15 70 Annual RSF Displayed All for Current Month Lease Total 341 773 Total Remaining 89 892 Base Rent Only Annual interest rate 10 00 Lease NPV 276 804 Pro Rata Share 0 00350 RE Taxes base yr stop amt Lease Type NNN Op Expenses base yr stop amt Notes Facility Wizards Software Lease Abstract Rent Financial Schedule Report 5I REportfolio User Manual V4 5 R2 0 A 23 Lease Abstract Schedule of Lease Key Dates Report The Lease Abstract Schedule of Lease Key Dates report prints a list of upcoming and missed Lease Key Dates for a lease This report also shows the lease term RSF area and whether the property is subleased To create and print this report select the Print Top Menu button in the Lease Key Dates screen The Lease Key Dates listed in the report will be those listed on the screen and will be affected by the screen s option to constrain the displayed Lease Key Dates to Active ones only Find operations have no effect on the report
10. 704 00 41 704 00 0 00 Subtotal for Lease 10004 41 704 00 41 704 00 0 00 Lease 10005 Zurer Center Santo Domingo Dominican Republic 1001 Base Rent 17 741 94 17 741 94 0 00 converted from DOP Subtotal for Lease 10005 17 741 94 17 741 94 0 00 Lease 10006 Niemi Point Il Berlin PA USA 1001 Base Rent 38 671 00 38 671 00 0 00 Subtotal for Lease 10006 38 671 00 38 671 00 0 00 Lease 10009 Karch Plaza Ann Arbor MI USA 1001 Base Rent 14 400 00 14 400 00 0 00 Subtotal for Lease 10009 14 400 00 14 400 00 0 00 Lease 10010 Johnson Tower Myrtle Beach SC USA 1001 Base Rent 5 082 00 5 082 00 0 00 Subtotal for Lease 10010 5 082 00 5 082 00 0 00 Facility Wizards Software Payments 2 Month Comparison Report 37 REportfolio User Manual V4 5 R2 0 A 16 Accounts Receivable Report The Accounts Receivable report prints a list of Accounts Receivable income payments for subleased properties The data contained in this report includes site locations payment types cost accounts invoice numbers and any comments regarding the income payments To create and print this report select the Go button under the Accounts Receivable Monthly Billing Setup label in the Menu of Reports screen This displays the Sublease Accounts Receivable Billing and Receipts screen From this screen you select the Print List button to print the report
11. Menu button on the Site and Lease Contacts screen which will print the simple report The Site and Lease Contacts listed in the report will be those listed on the screen Find operations have no effect on the report when it is printed from these screens Examples of the Contact List report are shown on the following pages REportfolio User Manual V4 5 R2 0 ABC Company CONTACT LIST January 26 2005 Type Contact Name Title Company Site 1002 Brent Center Plaza San Jose CA USA Landlord Landlord Ofc Head Site Contact Landlord Lease Wizard Health Spa Winter St Properties Lease Wendy s Hair Salon Luther K Wise WISECO Inc Site Contact Mike Strezo CEO Ameritran Site Contact James Zurer Building Manager US Management Corp Lease San Jose Art Gallery Winslow Shopping Center c o Inverness L L C Site 1004 Indianapolis HQ Indianapolis IN USA Utility Landlord Landlord Site Contact ComEx Site Contact Indiana State Retirement Fund Lease Indianapolis Robert Burgess Artesia Mini Warehouse Site 1008 Raleigh Branch Raleigh NC USA Landlord Landlord Landlord Lease Raleigh Branch Big Country Mini Storage Lease Raleigh Branch Sublease Chris Gittings Browning Kaleczyc et al Lease Specialty Tech Bureau County Farm Bureau Facility Wizards Software Contact Info phone phone fax phone fax email phone f
12. Notes 07 01 96 07 02 07 MO 13 665 Base Rent 13 665 00 1 0000 13 665 00 Current Month 02 05 13 665 00 12 00 Annual RSF Facility Wizards Software Lease Abstract Summary Report Detailed Part 1 of 2 14 REportfolio User Manual V4 5 R2 0 ABC Company LEASE ABSTRACT SUMMARY KEY LEASE DATES February 12 2005 02 11 05 Right of First Offer PAST Notify 01 29 05 Make sure to consult Dave 05 03 05 Lease Expire 80 days left Decide whether to remodel east wing or allow lease to expire Facility Wizards Software Lease Abstract Summary Report Detailed Part 2 of 2 15 REportfolio User Manual V4 5 R2 0 A 5 Key Date Report The Key Date report prints a list of upcoming and missed Site Reminders and Lease Key Dates including the applicable sites and leases Site Reminder and Lease Key Date types and comments To create and print this report select the Key Date Report button on the Menu of Reports screen The button displays a dialog box asking you to select the timeframe encompassing the Key Dates to be included in the report Based on your response to this dialog box the Key Dates contained in the report will be any missed Site Reminders and Lease Key Dates and upcoming Site Reminders and Lease Key Dates as follows e All upcoming Key Dates e Key Dates up to 90 days from the current date e Key Dates up to one year from the current date The Key Dat
13. Pacific 02 23 09 38 459 3 692 064 1 461 442 10056 Southfield Southfield MI idwest 11112106 34 819 2 089 140 0 10066 Spokane Spokane WA Pacific 06 05 08 88 497 8 318 718 3 539 880 1017 Sorich Boulevard Toronto ON Canada 08 01 05 51 230 439 226 29 826 10021 Vancouver Vancouver WA Pacific 10 12 04 29 179 1 061 898 0 Report Total for 29 Site s 913 060 74 837 428 30 830 799 Facility Wizards Software Lease Commitments Report 32 REportfolio User Manual V4 5 R2 0 A 13 Lease Security Deposits Report The Lease Security Deposits report prints a list of lease security deposits and includes site locations and any notes regarding the security deposits To create and print this report select the Security Deposits button on the Menu of Reports screen The security deposits listed in the report will be for the leases belonging to the Found Set of sites resulting from your last Find operation using the Site List screen If you did not execute a Find operation or if you quit out of Find mode then security deposits for all the sites leases will be listed An example Lease Security Deposits report is shown on the next page 33 REportfolio User Manual V4 5 R2 0 ABC Company LEASE SECURITY DEPOSIT INFORMATION January 26 2005 Lease Name City Deposit Amt Notes 10011 10014 10010 1008A 1008B 100881 10006 1017 10002 10015 10017 10019 10021 10023 1002
14. Pacific 116 175 10021 Vancouver Vancouver WA Canada Pacific 10 12 04 29 179 0 00 10017 Winston Salem Winston Salem NC USA Southeast 62 976 Report Total for 36 Lease s 1 419 903 Facility Wizards Software Site List Report Detailed 44 REportfolio User Manual V4 5 R2 0 ABC Company SITE LIST REPORT February 14 2005 Site ID Site Name City Country Type Active RSF Next Expire 1002 Brent Center Plaza San Jose USA OWN 18 750 09 30 05 1004 Indianapolis HQ Indianapolis USA LSE 13 665 05 03 05 1005 Columbia Center Columbia USA LSE 70 000 05 26 07 1006 Johnson Tower Myrtle Beach USA LSE 4 367 09 11 07 1008 Raleigh Branch Raleigh USA LSE 38 218 10 01 08 1010 Niemi Point II Berlin USA LSE 42 921 08 04 06 1012 Sorich Blvd Tower Toronto USA LSE 51 230 08 01 05 1014 Seth Zurer Institute Campus Chicago USA LSE 6 000 12 01 08 1017 Rochester Rochester USA LSE 29 371 11 29 15 1019 Winston Salem Winston Salem USA LSE 0 1021 Upland Upland USA LSE 0 1023 Vancouver Vancouver Canada LSE 29 179 1025 Fort Worth Fort Worth USA LSE 23 728 01115110 1027 Shreveport Shreveport USA OWN 0 1028 Sugarland Sugarland USA LSE 0 1033 Salinas Salinas USA LSE 0 1037 Chicago Chicago USA LSE 63 289 04 04 09 1055 Albuquerque Albuquerque USA LSE 77 575 03 05 05 1056 Orlando Orlando USA LSE 19 857 03 02 06 1060 Aurora Aurora USA LSE 0 1063 Southfield Southfield USA LSE 34 819 11 12 06 1065 Flint Flint USA LSE 110 105
15. Report The Site Directory report prints a list of sites including site addresses and geographic regions To create and print this report select the Site Directory button on the Menu of Reports screen The sites included in the report will be the Found Set of sites resulting from your last Find operation using the Site List screen If you did not execute a Find operation or if you quit out of Find mode then all sites will be included An example Site Directory report is shown on the next page REportfolio User Manual V4 5 R2 0 ABC Company SITE DIRECTORY January 26 2005 Site Name Address City State Zip Region 1002 Brent Center Plaza 123 Serra Monte San Jose CA 60606 1212 Eastern 1004 Indianapolis HQ 2 Hoosier Way Indianapolis IN Midwest 1005 Columbia Center 6801 Huron River Drive Columbia MD Eastern 1006 Johnson Tower 1102 Hasper Drive Myrtle Beach sc Southeast 1008 Raleigh Branch 5807 Chevy Chase Park Raleigh NC 12345 6789 Southeast 1010 Niemi Point Il 500 Pittsburgh Avenue Berlin PA Niemi Eastern 1012 Sorich Blvd Tower 2000 Sorich Boulevard Toronto ON Canada 1014 Seth Zurer Institute 5881 Institute Way Chicago IL 20015 Midwest 1017 Rochester Gateway Business CenterLLC Rochester NY 14614 Eastern 1019 Winston Salem a Country Club Road Suite Winston Salem NC Southeast 1021 Upland 440 N Mountain Ave Suite 114 Upland CA 91786 Pacific 1023 Vancouver 2801 SE Columbia Way Vancouver WA 98661 Pacific 1025 For
16. Reports screen Lease Security Deposits report Payments report Prints a list of lease security deposits Prints a list of lease payments for all leases including site locations cost accounts and payees Menu of Reports screen Menu of Reports screen Lease Payments screen Payments History screen Found Set from Find operation using Site List screen Data for all sites and leases will be included if no Find operation performed When created from Menu of Reports screen goes to Lease Payments screen and Lease Payments screen Report data will be for data shown on screen Find operation will affect screen data and resulting report When created from Payments History screen Find operation has no effect REportfolio User Manual V4 5 R2 0 Report Purpose Screens Created From Application of Find Operation Payments 2 Month Comparison report Prints a comparison of two consecutive month s lease payments including cost accounts Menu of Reports screen Report data will be for Found Set from Find operation using Site List screen Data for all sites and leases will be included if no Find operation performed Accounts Receivable report Prints a list of sublease Accounts Receivable income payments including payment types cost accounts and invoices Menu of Reports screen Sublease Accounts Receivable Billin
17. a Find operation or if you quit out of Find mode then summaries for all sites will be included Print Top Menu button on the Site Overview screen This prints the report for just the site displayed on the screen Find operations have no effect on the report when it is printed from this screen Print Top Menu button on the Site Property Information screen or the Site Property Information Enlarged Image screen This first displays a dialog box asking you to choose the Site Summary report or the Site Images report described in Section A 20 below If you select the Site Summary report the report will be printed for the site displayed on the screen Find operations have no effect on the report when it is printed from one of these screens An example Site Summary report is shown on the next page 10 REportfolio User Manual V4 5 R2 0 ABC Company SITE SUMMARY January 26 2005 Site 1002 Type OWN Site Name Brent Center Plaza Primary Use Mixed Address 123 Serra Monte Status Active City San Jose Upcoming Key Dates State Prov CA Date Type Lease Zip Code 60606 1212 02 25 05 Site Reminder Annual cost forecast report due to County 03 12 05 Site Reminder Scheduled fire inspection Country USA 01 01 06 Lease Expire San Jose Art Gallery Region Eastern 01 01 06 Lease Expire Wendy s Hair Salon a Notes Building Info Building Name Brent Center Plaza Year Built 7 25 2003 Stories 8 Bldg SQFT 26 500 All around great build
18. amounts To create and print this report select the Insurance Report button on the Menu of Reports screen The lease insurance information included in the report will be for the leases belonging to the Found Set of sites resulting from your last Find operation using the Site List screen If you did not execute a Find operation or if you quit out of Find mode then insurance information for all the sites leases will be included An example Insurance Requirements report is shown on the next page 22 REportfolio User Manual V4 5 R2 0 ABC Company INSURANCE REQUIREMENTS REPORT January 26 2005 Liability Each Property Work Empl LL Lease Name Aggregate Occurence Damage Comp Liab Glass Addl 10011 Indianapolis 744 494 32 114 9 836 646 Indianapolis IN 10014 Columbia MD 207 285 40 754 9 512 481 Columbia MD 10010 Johnson Tower 1 331 008 10 860 6 272 981 Myrtle Beach SC 1008A Raleigh Branch 1 337 634 25 430 9 912 017 Raleigh NC 1008B Raleigh Branch Sublease 1 106 284 3 656 1 261 413 Raleigh NC 100851 Specialty Tech 1 314 643 45 360 5 568 020 Raleigh NC 10006 Niemi Point II 1 534 577 34 468 13 593 400 Berlin PA 1017 Sorich Boulevard 1 350 000 37 500 5 000 000 Toronto ON 10002 Institute Campus 965 564 22 740 12 679 482 Chicago IL 10015 Rochester 481 903 39 215 14 048 477 Rochester
19. their component cost types such as Base Rent Insurance and Operating Exp including cost accounts e The summary report just provides the future costs over the 12 months Within both the detailed and summary reports there is an option to include all lease costs or just base rent To create and print this report select the 12 Mo Forecast Report button on the Menu of Reports screen The button first displays a dialog box asking you to specify whether to include all lease costs or just base rent Then a second dialog box is displayed asking you to select either the detailed report or the summary report The lease costs included in the report will be for the leases belonging to the Found Set of sites resulting from your last Find operation using the Site List screen If you did not execute a Find operation or 1f you quit out of Find mode then cost data for all the sites leases will be included Example 12 Month Lease Cost Forecast reports are shown on the following pages 28 REportfolio User Manual V4 5 R2 0 Fac Wiz Lease Wiz Report 12 MONTH LEASE COST FORECAST REPORT US DOLLARS March 24 2005 CostCtr Start Expire Mar 05 Apr 05 May 05 Jun 05 Jul 05 Aua 05 Sep 05 Oct 05 Nov 05 Dec 05 Jan 06 Feb 06 Total Country USA Site 1002 Brent Center Plaza 44 740 44 740 44 740 44 740 44 740 44 740 44 740 44 740 44 740 44 740 44 740 44 740 536 877 Wendy s Hair Salon 01
20. 01 06 7 200 7 200 7 200 7 200 7 200 7 200 7 200 7 200 7 200 7 200 7 200 7 200 86 400 2001 Tenant Rent 6 700 6 700 6 700 56700 6 700 6 700 6 700 6 700 6 700 6 700 6 700 6 700 80 400 2002 Tenant Utilities 500 500 500 500 500 500 500 500 500 500 500 500 6 000 Wizard Health Spa 05 09 10 13 500 13 500 13 500 13 500 13 500 13 500 13 500 13 500 13 500 13 500 13 500 13 500 162 000 2001 Tenant Rent 12 500 12 500 12 500 12 500 12 500 12 500 12 500 12 500 12 500 12 500 12 500 12 500 150 000 2002 Tenant Utilities 1 000 1 000 1 000 1 000 1 000 1 000 1 000 1 000 1 000 1 000 1 000 1 000 12 000 Brent Center Base Bldg Sales 12 31 09 16 845 16 845 16 845 16 845 16 845 16 845 16 845 16 845 16 845 16 845 16 845 16 845 202 140 1001 Base Rent 12 345 12 345 12 345 12345 12 345 12345 12345 12 345 12 345 12 345 12 345 12 345 148 140 5001 TAX AUTHORITY 4 500 4 500 4 500 4 500 4 500 4 500 4 500 4 500 4 500 4 500 4 500 4 500 54 000 San Jose Art Gallery Sales 01 01 08 7 195 7 195 7 195 7 195 7 195 7 195 7 195 7 195 7 195 7 195 7 195 7 195 86 337 2001 Tenant Rent 6 601 6 601 6 601 6 601 6 601 6 601 6 601 6 601 6 601 6 601 6 601 6 601 79 208 2002 Tenant Utilities 594 594 594 594 594 594 594 594 594 594 594 594 7 129 subtotal for county USA 44 740 44 740 44 7
21. 1 03 09 110 105 12 00 10023 Fort Worth Fort Worth TX USA idwest 01 4150 23 728 12 00 10064 Franklin Franklin WI USA idwest 09 13 10 47 872 0 00 10062 Greenville Greenville sc USA Southeas 01 01 11 35 602 12 00 10011 Indianapolis ndianapolis IN USA idwest 05 03 05 13 665 12 00 10010 Johnson Tower yrtle Beach sec USA Southeast MTM 12 000 5 08 12345 Emerald Isle Golf yrtle Beach sc USA Southeas 09 11 07 7 633 12 00 10049 Orlando Orlando FL USA Southeas 03 02 06 19 857 12 00 10084 Raleigh Branch Raleigh NC USA Southeas 10 01 08 47 203 18 22 1008B Raleigh Branch Raleigh Nc USA Southeast 10 01 08 6 102 23 60 100881 Specialty Tech Raleigh NC USA Southeas 07 28 09 2 883 0 00 10070 Roanoke Roanoke VA USA Eastern 10 08 08 20 557 5 84 10015 Rochester Rochester NY USA Eastern 11 295 29 371 26 56 10028 Salinas Salinas CA USA Pacific 117 666 100281 San Jose Art Gallery San Jose CA USA Eastern 09 30 05 5 500 15 70 100283 Wizard Health Spa San Jose CA USA Eastern 05 03 10 8 750 18 51 100253 Wendy s Hair Salon San Jose CA USA Eastern 01 01 06 4 500 19 20 10025 Shreveport Shreveport LA USA Southeast 2 286 10063 Sioux Falls Sioux Falls SD USA Pacific 02 23 09 38 459 12 00 10056 Southfield Southfield MI USA idwest 11 12 06 34 819 0 00 10066 Spokane Spokane WA USA Pacific 06 05 08 88 497 12 00 10026 Sugarland Sugarland TX USA idwest 85 546 12 00 1017 Sorich Boulevard Toronto ON USA Canada 08 01 05 51 230 1 08 10019 Upland Upland CA USA
22. 2 544 3 462 628 100308 Creative Cards amp Chicago idwes 04 04 09 3 300 0 0 10014 Columbia MD Columbia D Eastern MTM 70 000 4 077 548 1 053 548 10068 Cordova Cordova TN Southeast 08 24 05 416 39 936 13 312 10058 Flint Flint idwes 01 03 09 110 105 7 927 560 2 752 625 10023 Fort Worth Fort Worth TX idwesi 01 15 10 23 728 1 993 152 1 162 672 10064 Franklin Franklin Wi idwesi 09 13 10 47 872 1 723 392 0 10062 Greenville Greenville sc Southeas 01 01 11 35 602 2 136 120 890 050 10011 Indianapolis ndianapolis IN idwesi 05 03 05 13 665 1 804 662 397 167 10010 Johnson Tower yrtle Beach sc Southeas MTM 12 000 899 022 146 886 12345 Emerald Isle Golf yrtle Beach sc Southeas 09 1 1107 7 633 457 980 68 697 10049 Orlando Orlando FL Southeas 03 02 06 19 857 1 389 990 258 141 10084 Raleigh Branch Raleigh NC Southeas 10 01 08 47 203 6 882 312 3 297 312 1008B Raleigh Branch Raleigh NC Southeas 10 01 08 6 102 784 000 556 000 100881 Specialty Tech Raleigh NC Southeasi 07 28 09 2 883 103 884 0 10070 Roanoke Roanoke VA Eastern 10 08 08 20 557 960 000 460 000 10015 Rochester Rochester NY Eastern 11 2955 29 371 10 812 419 8 640 808 100251 San Jose Art Gallery San Jose CA Eastern 01 01 06 5 500 341 773 97 087 100253 Wizard Health Spa San Jose CA Eastern 05 03 10 8 750 1 134 435 877 935 1002S3 Wendy s Hair Salon San Jose CA Eastern 01 01 06 4 500 520 971 96 171 10063 Sioux Falls Sioux Falls sD
23. 24 44 048 63 4 799 00 10 000 00 1 397 777 68 Facility Wizards Software Lease Security Deposits Report 34 REportfolio User Manual V4 5 R2 0 A 14 Payments Report The Payments report prints a list of lease payments including site locations cost accounts and payees To create and print this report select the e Go button adjacent to the Fixed Payments Setup label on the Menu of Reports screen This causes display of the Lease Payments screen from which the report can be printed using the Print Top Menu button see next bullet Print List Top Menu button on the Lease Payments screen When creating the report from this screen the lease payments listed in the report will be the lease payments listed on the screen You can execute a Find operation to affect the data shown on the screen and then the report will contain just that data e Print Top Menu button on the Payments History screen When creating the report from this screen all of the lease payments shown on the screen will be included in the report Find operations have no effect on the report when it is printed from this screen Here is an example Payments report ABC Company PAYMENTS REPORT Pmt Date Lease Name Lease 10002 Institute Campus Chicago IL USA Acct Name Payee Company January 26 2005 Amount Comments Real Estate Administration 10 01 04 10002 institute Campus Chica
24. 260 1 321 260 1 321 260 220 210 0 0 4 183 990 10060 Charloston Charleston 06 06 99 08 05 07 1 032 996 774 747 o o o o 1 807 743 10062 Greenville Greenville 11 02 01 01 01 11 427 224 427 224 427 224 71 204 0 o 1 352 876 10063 Sioux Falls Sioux Falls 12 24 99 02 23 09 461 508 461 508 461 508 461 508 115 377 0 1 961 409 10066 Spokane Spokane 04 06 00 06 05 08 1 061 964 1 061 964 1 061 964 1 061 964 442 485 0 4 690 341 10068 Cordova Cordova 06 25 99 08 24 05 4 992 4 992 4 992 3 744 o o 18 720 10070 Roanoke Roanoke 08 09 00 10 08 08 120 000 120 000 120 000 120 000 110 000 o 590 000 1003A Raleigh Branch Raleigh 08 01 00 10 01 08 860 000 860 000 860 000 860 000 787 312 0 4 227 312 1008B Raleigh Branch Raleigh 02 22 03 10 01 08 144 000 144 000 144 000 144 000 124 000 o 700 000 100881 Specialty Tech Raleigh 05 29 01 07 28 09 23 160 0 0 o 0 o 23 160 1017 Sorich Boulevard Toronto 04 18 97 08 01 05 55 200 29 826 o o o 0 85 026 12345 Emerald Isle Golf Myrtle Beach 07 12 00 09 11 07 91 596 76 330 0 o 0 o 167 926 Report Totals 9 618 200 8 429 927 6 454 231 4 448 624 3 005 378 5 645 965 37 602 325 Real Estate Administration Lease Cost Forecast Report Summary 27 REportfolio User Manual V4 5 R2 0 A 11 12 Month Lease Cost Forecast Report The 12 Month Lease Cost Forecast report prints a 12 month forecast of lease costs Either a summary or detailed report can be created e The detailed report breaks down the costs into
25. 40 44 740 44 740 44 740 44 740 44 740 44 740 44 740 44 740 44 740 536 877 Report Totals 44 740 44 740 44 740 44 740 44 740 44 740 44 740 44 740 44 740 44 740 44 740 44 740 536 877 Facility Wizards Sofware 12 Month Lease Cost Forecast Report Detailed 29 REportfolio User Manual V4 5 R2 0 Fac Wiz Lease Wiz Report 12 MONTH LEASE COST FORECAST REPORT US DOLLARS March 24 2005 CostCtr Start Expire Mar 05 Apr 05 May 05 Jun 05 Jul 05 Aua 05 Sep 05 Oct 05 Nov 05 Dec 05 Jan 06 Feb 06 Total Country USA Site 1002 Brent Center Plaza 44 740 44 740 44 740 44 740 44 740 44 740 44 740 44 740 44 740 44 740 44 740 44 740 536 877 Wendy s Hair Salon 01 01 06 7 200 7 200 7 200 7 200 7 200 7 200 7 200 7 200 7 200 7 200 7 200 7 200 86 400 Wizard Health Spa 05 03 10 13 500 13 500 13 500 13 500 13 500 13 500 13 500 13 500 13 500 13 500 13 500 13 500 162 000 Brent Center Base Bldg Sales 12 31 09 16 845 16 845 16 845 16 845 16 845 16 845 16 845 16 845 16 845 16 845 16 945 16 945 202 140 San Jose Art Gallery Sales 01 01 06 7 195 7 195 7 195 7 195 7 195 7 195 7 195 7 195 7 195 7 195 7 195 7 195 86 337 subtotal for county USA 44 740 44 740 44 740 44 740 44 740 44 740 44 740 44 740 44 740 44 740 44 740 44 740 536 877 Report Totals 44 740 44 740 44 740 44 740
26. 44 740 44 740 44 740 44 740 44 740 44 740 44 740 44 740 536 877 Facility Wizards Software 12 Month Lease Cost Forecast Report Summary 30 REportfolio User Manual V4 5 R2 0 A 12 Lease Commitments Report The Lease Commitments report prints a list of paid and remaining committed and unpaid lease costs including site locations lease expiration dates and RSF areas To create and print this report select the Commitment Summary button on the Menu of Reports screen The lease costs included in the report will be for the leases belonging to the Found Set of sites resulting from your last Find operation using the Site List screen If you did not execute a Find operation or if you quit out of Find mode then cost data for all the sites leases will be included An example Lease Commitments report is shown on the next page 31 REportfolio User Manual V4 5 R2 0 ABC Company LEASE COMMITMENTS REPORT January 26 2005 State Lease Lease Lease Lease Name City Prov Region Expire RSF Total Remaining 10048 Albuquerque Albuquerque NM lountain 03 05 05 77 575 1 237 108 101 075 10006 Niemi Point Il Berlin PA Eastern 08 04 06 42 921 1 203 791 701 068 10060 Charleston Charleston sc Southeast 08 05 07 86 083 6 197 976 688 664 10002 Institute Campus Chicago idwest 12 01 08 6 000 215 808 77 808 10030 Chicago Chicago idwest 04 04 09 66 589 6 39
27. 5 10026 0028 10030 0048 0049 0053 0056 0058 0060 0062 0063 10064 10066 10068 10070 10094 12345 100305 100251 Indianapolis Columbia MD Johnson Tower Raleigh Branch Raleigh Branch Specialty Tech Niemi Point II Sorich Boulevard Institute Campus Rochester Winston Salem Upland Vancouver Fort Worth Shreveport Sugarland Salinas Chicago Albuquerque Orlando Aurora Southfield Flint Charleston Greenville Sioux Falls Franklin Spokane Cordova Roanoke Birmingham Emerald Isle Golf Tours Creative Cards amp Gifts San Jose Art Gallery Indianapolis IN Columbia MD Myrtle Beach SC Raleigh NC Raleigh NC Raleigh NC Berlin PA Toronto ON Chicago IL Rochester NY Winston Salem NC Upland CA Vancouver WA Fort Worth TX Shreveport LA Sugarland TX Salinas CA Chicago IL Albuquerque NM Orlando FL Aurora CO Southfield MI Flint MI Charleston SC Greenville SC Sioux Falls SD Franklin WI Spokane WA Cordova TN Roanoke VA Birmingham AL Myrtle Beach SC Flint MI San Jose CA Report Total 43 233 81 60 651 44 64 813 98 46 030 64 6 014 39 76 779 52 713 25 29 910 89 66 752 26 55 220 23 15 963 34 61 642 19 45 566 00 25 898 92 46 762 73 79 144 29 66 747 63 26 392 46 20 981 15 37 257 35 35 188 04 53 124 30 27 653 48 66 889 77 24 785 56 55 179 09 25 993 34 47 914 18 22 620 69 27 423 89 75 681
28. Contact or Lease Contact including the person s title phone numbers pager number birthday company name and address To create and print this report select the e Print Contact Top Menu button on the Site Lease Contact Information screen This prints the simple report containing just the single contact shown on the screen Print Contact Info Top Menu button in the Site and Lease Contact Information screen Find operations have no effect on the report An example Contact Data Sheet report is shown on the next page 56 REportfolio User Manual V4 5 R2 0 ABC Company CONTACT DATA SHEET February 08 2005 Lease 1002 Type Ofc Head ame Mike Strezo EMail Address mstrezo atran com Title CEO Cell Phone Car Phone 312 527 0200 Other Phone Fax 312 527 0209 other phone type Pager Birthday Company Ameritran Address 444 LeBig Center City Chicago State IL Zip 60644 1234 Country USA Notes Facility Wizards Software Contact Data Sheet Report 57 REportfolio User Manual V4 5 R2 0 A 26 Lease Documents Report The Lease Documents report prints a list of document files attached to a lease For each document this report shows the document s name type status date and description To create and print this report select the Print Top Menu button in the Lease Documents screen The documents listed in the report will be the documents listed on the screen Find
29. Occupied Payee Phone Fax Lease Area sq feet 12 625 13 665 Storage 8 Parking Lease Total RSF 12 625 13 665 Add On Factor 8 24 Storage Sq Ft Cost Monthly Annual 0 Headcount current future Notes Headcount 38 47 No of Parking Spaces RSF Person 359 6 290 7 Cost Monthly Annual 0 Notes Comments Security Deposit Amount 43 233 81 Type Notes Current Financial Summary From To RSF Cost Type Type Amount Notes 07 01 96 07 02 07 13 665 Base Rent MO 13 665 00 Current Month 13 665 00 12 00 Annual RSF Lease Abstract Summary Report One Page Summary 13 REportfolio User Manual V4 5 R2 0 ABC Company LEASE ABSTRACT SUMMARY February 12 2005 Lease 10011 Lease Lease Term Name Indianapolis Start Date Mar 01 1996 Address 2 Hoosier Way Expiration May 03 2005 80days left Term 9 17 years 110 1 months ciy Indianapolis State IN Area Calculation sq feet O sq meters Zip Code Region Midwest Floor Dept Use Rent Pet Lease Status Occupied Corporate 12 625 13 665 100 Payee Phone Fax Storage 8 Parking Lease Area sq feet 12 625 13 665 Lease Total RSF 12 625 13 665 Storage Sq Ft Add On Factor 8 24 Cost Monthly Annual 0 Headcount current future No of Parking Spaces neadcount it uid cis Monthly O Annual 0 RSF Person 359 6 290 7 Notes Notes Security Deposit Amount 43 233 81 Type Notes Current Financial Summary From To Type RSF Cost Type Amount USD x Rate USD
30. REportfolio User Manual V4 5 R2 0 Facility Wizards Simple Powerful Flexible Addendum A Reportfolio Reports This addendum provides descriptions and examples REportfolio s reports including instructions on how to access each report Many of REportfolio s reports can contain data from a Found Set which will be the records resulting from your last Find operation using a given screen This table briefly describes REportfolio s reports notes the screens that the reports are created from and summarizes how Find operations can be used to generate the reports Report Purpose Screens Created From Application of Find Operation Site Directory report Prints a list of sites including site addresses Menu of Reports screen Report data will be for Found Set from Find operation using Site List screen Data for all sites will be included if no Find operation performed Contact List report Site Summary report Prints a list of Site and Lease Contacts including contact information and applicable sites and leases Prints key site information including site addresses upcoming Site Reminders and Lease Key Dates a list of each site s leases and a list of Site and Lease Contacts Menu of Reports screen Site Contacts screen Site and Lease Contacts screen Menu of Reports screen Site Overview screen Site Property Information screen Site Propert
31. SF areas There is a summary report which contains just this data and a detailed report that also shows lease types rental amounts per RSF and additional detail on site locations To create and print this report select the Print List Top Menu button in the Site List screen This displays a dialog box asking you to choose the detailed or summary report The sites listed in the report will be the sites listed on the screen You can execute a Find operation to affect the data shown on the screen and then the report will contain just that data Example Site List reports are shown on the following pages 43 REportfolio User Manual V4 5 R2 0 ABC Company SITE LEASE LIST REPORT February 14 2005 Lease Name City State Prov Country Region Expire RSF US SF 10048 Albuquerque Albuquerque NM USA jountain 03 05 05 77 575 5 31 10053 Aurora Aurora CO USA ountain 85 154 10006 Niemi Point II Berlin PA USA Eastern 08 04 06 42 921 9 42 10094 Birmingham Birmingham AL USA Southeast 37 040 10060 Charleston Charleston sc USA Southeast 08 05 07 86 083 12 00 10002 Institute Campus Chicago IL USA idwest 12 01 08 6 000 12 00 10030 Chicago Chicago IL USA idwest 04 04 09 66 589 12 00 100308 Creative Cards amp Chicago IL USA idwest 04 04 09 3 300 8 36 10014 Columbia MD Columbia MD USA Eastern MTM 70 000 12 34 10068 Cordova Cordova TN USA Southeast 08 24 05 416 12 00 10058 Flint Flint MI USA idwest 0
32. ax email phone fax fax phone phone fax phone fax 218 721 3237 406 248 8251 406 248 2684 312 527 0200 812 527 0209 mstrezo atran com 773 562 5666 773 562 5660 seth usmg com 602 222 9495 602 222 9668 415 981 1004 505 746 9611 406 443 6820 406 443 6882 815 875 6468 815 872 5809 Contact List Report by Site REportfolio User Manual V4 5 R2 0 ABC Company CONTACT LIST January 26 2005 Type Contact Name Title Company Contact Info Ofc Head Mike Strezo phone 312 527 0200 CEO fax 312 527 0209 Ameritran email mstrezo atran com Site Contact James Zurer phone 773 562 5666 Building Manager fax 773 562 5660 US Management Corp email seth usmg com Facility Wizards Software Contact List Report Simple REportfolio User Manual V4 5 R2 0 A 3 Site Summary Report The Site Summary report prints key site information for one or more sites This report shows the site locations and addresses building information upcoming Site Reminders and Lease Key Dates a list of each site s leases and a list of Site and Lease Contacts To create and print this report select the Batch of Site Summaries button on the Menu of Reports screen The site summaries included in the report will be for the Found Set of sites resulting from your last Find operation using the Site List screen If you did not execute
33. ditions screen The Lease Terms and Conditions listed in the report will be those listed on the screen Find operations have no effect on the report An example Lease Terms and Conditions report is shown on the next page 54 REportfolio User Manual V4 5 R2 0 ABC Company LEASE TERMS AND CONDITIONS REPORT February 08 2005 Type Lease Section Lease 1002S1 San Jose Art Gallery Sq Ft 5 500 Expiration 01 01 06 Description Notes E Late Fees 2 2 1 Type Lease Section Tenant is responsible for a 10 late fee for any rent and security deposit payments made after the required due date for these payments Lease 100281 San Jose Art Gallery Sq Ft 5 500 Expiration 01 01 06 Description Notes E Audit Rights Type Lease Section Tenant must notify Landlord of objection to OpEx statement within 60 days of receipt 3 11 1 Lease 100281 San Jose Art Gallery Sq Ft 5 500 Expiration 01 01 06 Description f Notes E Alterations by Tenant 5 2 Alterations by tenant must be approved by landlord at least 30 days prior to the implementation of said alterations Plans for such alterations must be submitted to the landlord at least 60 days prior to this required approval date Facility Wizards Software Lease Terms and Conditions Report 55 REportfolio User Manual V4 5 R2 0 A 25 Contact Data Sheet Report The Contact Data Sheet report prints contact information for a Site
34. dova Facility Wizards Software Key Date Report 17 REportfolio User Manual V4 5 R2 0 A 6 Lease Area Report The Lease Area report prints a list of USF and RSF areas for leased and owned properties There are two versions of this report which group the USF and RSF data by lease and by type To create and print this report select the Area Report button on the Menu of Reports screen This first displays a dialog box asking you to choose the report grouped by lease or by type The USF and RSF area data listed in the report will be for the leases belonging to the Found Set of sites resulting from your last Find operation using the Site List screen If you did not execute a Find operation or if you quit out of Find mode then USF and RSF areas for all sites and leases will be included You can also create and print this report by selecting the Print Report button on the Lease Area Breakdown screen Find operations have no effect when the report is printed from this screen The View Areas button on Menu of Reports screen which is adjacent to the Area Report button goes to Lease Area Breakdown screen This screen lets you view enter and edit the Usable and Rentable area values of your leased and owned properties Example Lease Area reports are shown on the following pages 18 REportfolio User Manual V4 5 R2 0 ABC Company LEASE AREA REPORT February 13 2005 Lease Area Type Usable SF R
35. e Art Gallery San Jose 10 15 01 01 01 08 86 337 86 337 11 344 0 0 0 184 017 Tenant Utilities 03 01 03 03 01 06 7 129 7 129 1 207 0 0 0 15 465 Tenant Rent 02 15 02 03 01 06 79 208 79 208 10 137 0 0 0 168 553 100283 Wendy s Hair Salon San Jose 10 20 99 01 01 06 5 248 400 248 400 8171 771 8162 000 8162 000 243 435 51 236 007 Tenant Rent 02 20 00 03 01 06 80 400 80 400 9 093 o o o 169 893 Tenant Utilities 02 20 00 03 01 06 6 000 6 000 679 o 0 o 12 679 Tenant Rent 07 01 03 07 01 10 150 000 150 000 150 000 150 000 150 000 225 403 975 403 Tenant Utilities 07 01 03 07 01 10 12 000 12 000 12 000 12 000 12 000 18 032 78 032 10030 Chicago Chicago 02 05 01 04 04 09 799 068 799 068 799 068 799 068 799 068 332 945 4 328 285 Base Rent 06 05 01 06 04 09 799 068 799 068 799 068 799 068 799 068 332 945 4 328 285 10030S Creative Cards amp Gifts Chicago 03 01 02 04 04 09 27 600 27 600 27 600 27 600 27 600 11 807 149 807 Tenant Rent 07 01 02 06 04 09 24 000 24 000 24 000 24 000 24 000 10 267 130 267 Tenant Utilities 07 01 02 06 04 09 3 600 3 600 3 600 3 600 3 600 1 540 19 540 Real Estate Administration Lease Cost Forecast Report Detailed 26 REportfolio User Manual V4 5 R2 0 ABC Company 5 YEAR LEASE COST FORECAST REPORT March 1 2005 Lease Name City Be
36. e Rent ARDMO Ardmore Main Street 1 000 00 Payments Report 35 REportfolio User Manual V4 5 R2 0 A 15 Payments 2 Month Comparison Report The Payments 2 Month Comparison report prints a comparison of two consecutive month s lease payment amounts grouped by lease The lease payments data in this report also show cost accounts and a subtotal of the payment amounts for each lease To create and print this report select the Monthly Payments Analysis button on the Menu of Reports screen The lease payments data included in the report will be for the leases belonging to the Found Set of sites resulting from your last Find operation using the Site List screen If you did not execute a Find operation or if you quit out of Find mode then lease payments for all the sites leases will be included An example Payments 2 Month Comparison report is shown on the next page 36 REportfolio User Manual V4 5 R2 0 Fac Wiz Lease Wiz Report PAYMENTS REPORT 2 MONTH COMPARISON ANALYSIS March 01 2005 Acct Name Feb 2003 Mar 2003 Diff Lease 10002 Mart Office Chicago IL USA 1001 Base Rent 6 000 00 6 000 00 0 00 Subtotal for Lease 10002 6 000 00 6 000 00 0 00 Lease 10003 Govt Affairs Washington DC USA 1001 Base Rent 13 079 00 13 079 00 0 00 Subtotal for Lease 10003 13 079 00 13 079 00 0 00 Lease 10004 Nelson Office Court Bandon OR USA 1001 Base Rent 41
37. ease costs and screen effect Schedule report financials including current month lease costs remaining unpaid lease cost and the lease term Lease Abstract Schedule of Lease Key Dates report Lease Terms and Conditions report Prints upcoming and missed Lease Key Dates Prints Lease Terms and Conditions Lease Key Dates screen Lease Terms and Conditions screen Contact Data Sheet report Prints contact information for a Site Contact or Lease Contact Site Lease Contact Information screen Site and Lease Contact Information screen Lease Documents report Prints a list of document files attached to a lease Lease Documents screen Codes report accounts Key Date Alert report Prints Key Date Alerts Key Date Alerts for upcoming Site screen Reminders and Lease Key Dates Lease Cost Account Prints a list of cost Chart of Cost Accounts screen FX Rate List report Prints a list of currencies and exchange rates used in REportfolio FX Foreign Exchange Rates screen Report data will be for data shown on screen Find operation will affect screen data and resulting report The Menu of Report screen and most of the other REportfolio screens are covered in Chapter 4 Section 4 2 REportfolio screens in Detail the Foreign Exchange Rates screen is covered in Section 4 3 Handling Lease Financials Using Foreign Currencies A 1 Site Directory
38. eir exchange rates stored in REportfolio FX including any notes regarding the currencies and exchange rates To create and print this report select the Print Report Top Menu button in the Foreign Exchange Rates screen The currencies and exchange rates listed in the report will be those listed on the screen You can execute a Find operation to affect the data shown on the screen and then the report will contain just that data An example FX Rate List report is shown on the next page 64 REportfolio User Manual V4 5 R2 0 ABC Company FX RATE LIST REPORT February 08 2005 Country Code Currency US Updated Notes Afghanistan AFA Afghanistan 0 02282 09 20 04 Albania ALL Leks 0 00976 09 20 04 Algeria DZD Dinars DZD 0 01382 09 20 04 Angols AOA Kwanza 0 01474 07 08 03 Anguills XCD E C Dollars 0 37106 09 20 04 Antigua XCD E C Dollars 0 37106 09 20 04 Argentina ARS Peso 0 33304 09 20 04 Armenia AMD Dram 0 00163 07 08 03 Austrslis AUD Dollars AUD 0 69797 09 20 04 Austria EUR Euro 1 21744 09 20 04 Azerbaijan AZM Manat AZM 0 00020 07 08 02 Bahamas BSD Bahamian Dollars 1 00000 09 20 04 Bahrain BHD Dinars BHD 2 65957 07 08 03 Bangladesh BDT Takas 0 01726 07 08 03 Barbados BBD Dollars BBD 0 49068 09 20 04 Belsrus Rep of BYR Belarus Ruble 0 00050 07 08 03 Belgium EUR Euro 1 21744 09 20 04 Belize BZD Dollars BZD 0 50000 07 08 03 Facility Wizards Software FX Rate List Report 65 REportfolio User Manual V4 5 R2 0
39. ent 02 01 03 01 30 06 72 000 72 000 5 808 o 0 o 149 806 10006 Niemi Point II Berlin 06 05 99 08 04 06 464 052 464 052 275 687 0 o 0 1 203 791 Base Rent 01 01 04 08 04 06 464 052 464 052 275 687 o o 0 1 203 791 10010 Johnson Tower Myrtle Beach 11 11 98 01 10 09 60 984 60 984 60 984 24 918 o o 207 870 Base Rent 09 05 92 06 01 07 60 984 60 984 60 984 24 918 o o 207 870 10011 Indianapolis Indianapolis 03 01 96 05 03 05 163 980 163 980 163 980 82 872 0 0 574 812 Base Rent 07 01 96 07 02 07 163 980 163 980 163 980 82 872 o o 574 812 10014 Columbia MD Columbia 03 27 01 05 26 07 864 000 864 000 177 548 12 000 o 0 1 917 548 Base Rent 07 27 01 04 01 06 840 000 840 000 153 548 0 0 0 1 833 548 Utilities 07 27 01 07 26 07 24 000 24 000 24 000 12 000 o 0 84 000 10015 Rochester Rochester 03 01 01 11 29 15 780 000 780 000 780 000 780 000 780 000 5 520 806 9 420 806 Base Rent 04 01 03 01 29 16 720 000 720 000 720 000 720 000 720 000 5 096 129 8 696 129 Utilities 07 01 01 01 2976 60 000 60 000 60 000 60 000 60 000 424 677 724 677 10021 Vancouver Vancouver 08 13 99 10 12 04 213 823 50 0 0 0 0 213 823 Base Rent 12 13 02 12 12 04 172 703 o o o o o 172 703 Operating Exp 12 13 99 12 12 04 41 120 0 0 0 0 0 41 120 10023 Fort Worth Fort Worth 11 16 01 01 15 10 284 736 284 736 284 736 284 736 284 736 47 456 1 471 136 Base Rent 03 16 02 03 15 09 284 736 284 736 284 736 284 736 284 736 47 456 1 471 136 100251 San Jos
40. entable SF Notes 10002 Institute Campus Sales 5 000 6 000 subtotal 5 000 6 000 10006 Niemi Point II Corporate 34 459 38 871 Sales 3 500 4 250 subtotal 37 959 42 921 10010 Johnson Tower Corporate 10 000 12 000 subtotal 10 000 12 000 10011 Indianapolis Corporate 12 625 13 665 subtotal 12 625 13 665 10014 Columbia MD Payroll 18 000 20 000 Marketing 45 000 50 000 subtotal 63 000 70 000 10015 Rochester Sales 22 870 29 371 subtotal 22 870 29 371 10021 Vancouver Sales 11 630 21 179 Accts Payable 8 000 8 000 subiotal 19 630 29 179 10023 Fort Worth Sales 23 660 23 728 subtotal 23 660 23 728 Facility Wizards Software Lease Area Report By Lease 19 REportfolio User Manual V4 5 R2 0 ABC Company LEASE AREA TYPE REPORT February 13 2005 Lease Lease Name City State USF RSF Notes Accts Payable 10021 Vancouver Vancouver WA 8 000 8 000 subtotal for Accts Payable 8 000 8 000 Corporate 10011 Indianapolis Indianapolis IN 12 025 13 665 10010 Johnson Tower Myrtle Beach SC 10 000 12 000 10084 Raleigh Branch Raleigh NC 36 513 47 203 10006 Niemi Point II Berlin PA 34 459 38 671 1017 Sorich Boulevard Toronto ON 42 000 51 230 10048 Albuquerque Albuquerque NM 76 180 77 575 10049 Orlando Orlando FL 17 290 19 857 subtotal for Corporate 229 067 260 201 Finance 10062 Greenville Gree
41. er Manual V4 5 R2 0 A 10 Lease Cost Forecast Report The Lease Cost Forecast report prints a forecast of future yearly lease costs including the total lease cost over a specified number of years Either a summary or detailed report can be created e The detailed report breaks down the future costs into their component cost types such as Base Rent Insurance and Operating Exp The summary report just provides the future costs for the specified number of years To create and print this report from the Menu of Reports screen specify the parameters for the report which are displayed under the Forecast Report button Then click either the Forecast Report button or the Go button This displays a dialog box asking you to choose either the detailed or summary report The lease costs included in the report will be for the leases belonging to the Found Set of sites resulting from your last Find operation using the Site List screen If you did not execute a Find operation or if you quit out of Find mode then cost data for all the sites leases will be included Examples of the Lease Cost Forecast report are shown below and on the next page ABC Company 5 YEAR LEASE COST FORECAST REPORT January 26 2005 Lease Name City Begin End 2004 2005 2006 2007 2008 2 009 Total 10002 Institute Campus Chicago 10 01 02 12 01 08 72 000 72 000 5 806 0 o o 149 806 Base R
42. es included in the report will be for the Found Set of sites and the sites leases resulting from your last Find operation using the Site List screen If you did not execute a Find operation or if you quit out of Find mode then Site Reminders and Lease Key Dates for all sites and leases will be included An example Key Date report is shown on the next page 16 REportfolio User Manual V4 5 R2 0 ABC Company KEY DATE REPORT January 26 2005 Site Lease Name Type Date Comments JANUARY 2005 Raleigh Branch Right of First Offer 01 01 05 on adjacent space 5 000 SF 1008S1 Specialty Tech MISSED Indianapolis HQ Reminder Right of 01 29 05 Make sure to consult Dave 10011 Indianapolis First Offer FEBRUARY 2005 Johnson Tower Option to Expand 02 01 05 Tenant has the option to expand by giving Landlord 10010 Johnson Tower 90 days notice Indianapolis HQ Right of First Offer 02 11 05 Make sure to consult Dave 10011 Indianapolis Brent Center Plaza Site Reminder 02 25 05 Annual cost forecast report due to managers MARCH 2005 Albuquerque Lease Expire 03 05 05 10048 Albuquerque Brent Center Plaza Site Reminder 03 1 2 05 Scheduled fire inspection MAY 2005 Indianapolis HQ Lease Expire 05 03 05 Decide whether to remodel east wing or allow lease 10011 Indianapolis to expire AUGUST 2005 Sorich Blvd Tower Lease Expire 08 01 05 1017 Sorich Boulevard Cordova Lease Expire 08 24 05 10068 Cor
43. g and Receipts screen Menu of Reports screen goes to Sublease Accounts Receivable Billing and Receipts screen Report data will be for data shown on screen Find operation will affect screen data and resulting report Accounts Receivable Statement report Prints a list of Accounts Receivable income payments for a sublessee including cost accounts and invoices Menu of Reports screen Find operation has no effect Accounts Receivable Aging Report Prints a list of sublease Accounts Receivable income payments including ranges of days that show which payments are overdue and by how much Menu of Reports screen Find operation has no effect Site List report Prints a list of sites including site locations and each site s leases and lease expiration dates Site List screen Report data will be for data shown on screen Find operation will affect screen data and resulting report Site Images report Prints site images Site Property Information screen Site Property Information Enlarged Image screen Site Reminders report Prints Site Reminders for a site Site Reminders screen Find operation has no effect REportfolio User Manual V4 5 R2 0 Screens Created Application of Find Report Purpose From Operation Lease Abstract Prints a summary of Lease Financial Find operation has no Rent Financial overall l
44. gin End 2004 2005 2006 2007 2008 2 009 Total 40002 Institute Campus Chicago 10 01 02 12 01 08 72 000 72 000 5 806 0 0 o 149 806 10006 Niemi Point II Berlin 06 05 99 08 04 06 404 253 404 253 240 161 0 0 0 1 048 668 10010 Johnson Tower Myrtle Beach 11 11 98 01 10 09 60 984 60 984 60 984 24 918 o o 207 870 10011 Indianapolis Indianapolis 03 01 96 05 03 05 163 980 163 980 163 980 82 872 o o 574 812 10014 Columbia MD Columbia 03 27 01 05 26 07 864 000 864 000 177 548 12 000 0 o 1 917 548 10015 Rochester Rochester 03 01 01 11 2945 780 000 780 000 780 000 780 000 780 000 5 520 806 9 420 806 10021 Vancouver Vancouver 08 13 99 10 12 04 213 823 o o o o o 213 823 10023 Fort Worth Fort Worth 11 16 01 01 15 10 284 736 284 736 284 736 284 736 284 736 47 456 1 471 136 100251 San Jose Art Gallery San Jose 10 15 01 09 30 05 86 337 86 337 11 344 o 0 o 184 017 100253 Wendy s Hair Salon San Jose 10 20 99 01 01 06 248 400 248 400 171 771 162 000 162 000 243 435 1 236 007 10030 Chicago Chicago 02 05 01 04 04 09 799 068 799 068 799 068 799 068 799 068 332 945 4 328 285 100308 Creative Cards amp Gifts Chicago 03 01 02 04 04 09 27 600 27 600 27 600 27 600 27 600 11 807 149 807 10048 Albuquerque Albuquerque 01 06 02 03 05 05 412 000 131 108 0 o 0 o 543 108 10049 Orlando Orlando 01 03 00 03 02 06 238 284 238 284 39 714 o 0 o 516 282 10056 Southfield Southfield 09 13 99 11 12 06 417 828 0 0 0 0 0 417 828 10058 Flint Flint 11 04 00 01 03 09 1 321
45. go IL 1001 Base Rent EQUIT Equity Office Properties 6 000 00 Total for Lease 10002 Institute Campus Chicago IL USA 6 000 00 Lease 10004 Nelson Office Court Bandon OR USA 10 01 04 10004 Nelson Office Court Bandon OR 1001 Base Rent CHEVR Chevron U S A Inc 12 000 00 10 01 04 10004 Nelson Office Court Bandon OR 1003 Utilities CHEVR Chevron U S A Inc 2 000 00 Total for Lease 10004 Nelson Office Court Bandon OR USA 14 000 00 Lease 10005 Zurer Center Santo Domingo Dominican Republic 10 01 04 10005 Zurer Center Santo Domingo 1001 Base Rent COMMU Commuter Rail Division Do 100 000 00 Total for Lease 10005 Zurer Center Santo Domingo Dominican Republic 4444 44 Lease 10006 Niemi Point Il Berlin PA USA 10 01 04 10006 Niemi Point Il Berlin PA 1001 Base Rent COMME Commercial Properties 38 671 00 Total for Lease 10006 Niemi Point II Berlin PA USA 38 671 00 Lease 10010 Johnson Tower Myrtle Beach SC USA 10 01 04 10010 Johnson Tower Myrtle Beach SC 1001 Base Rent BASIN Basin Electric Power 5 082 00 Total for Lease 10010 Johnson Tower Myrtle Beach SC USA 5 082 00 Lease 10011 Indianapolis Indianapolis IN USA 10 01 04 10011 Indianapoks Indianapolis IN 1001 Base Rent ARTES Artesia Mini Warehouse 13 665 00 Total for Lease 10011 Indianapolis Indianapolis IN USA 13 665 00 Lease 10012 Kirkland Kirkland Seattle WA USA 10 01 04 10012 Kirkland Kirkland Seattle WA 1001 Bas
46. he Receivables Aging Report button on the Menu of Reports screen Find operations have no effect on the report An example Accounts Receivable Aging report is shown on the next page 41 REportfolio User Manual V4 5 R2 0 ABC Company RECEIVABLES AGING REPORT Site Address City State Zip Outstanding Receivables Tenant ID Name Total Amt Total Recvd lt 30 31 to 60 61 to 90 gt 90 1001 65 Idora Street San Francisco CA 1015 S1 ABC Co Sublease 40 000 00 0 00 0 00 0 00 0 00 40 000 00 1007 3641 Larchmont Ann Arbor MI 1009 Karch Plaza HQ Offices 92 016 00 0 00 0 00 0 00 0 00 92 016 00 1008 5807 Chevy Chase Park Raleigh NC 10088 Raleigh Branch Sublease 106 304 00 22 000 00 0 00 0 00 0 00 84 304 00 1008S1 Specialty Tech 10 840 00 0 00 0 00 10 840 00 5 420 00 0 00 1011 2222 Magdalena Center Santo Domingo 1005S Joe s Adventure Travel 488 000 00 0 00 0 00 0 00 0 00 488 000 00 1037 435 North Michigan Ave Chicago IL 10030S Creative Cards amp Gifts 36 508 00 4 700 00 8 954 00 13 654 00 6 827 00 9 200 00 Grand Total 885 246 88 26 700 00 8 954 00 24 494 00 12 247 00 825 098 88 Facility Wizards Software Accounts Receivable Aging Report 42 REportfolio User Manual V4 5 R2 0 A 19 Site List Report The Site List report prints a list of sites including site locations leases within sites lease expiration dates and R
47. ing Type HVAC Security Sprinklers Oyes Ono unknown ADA Oyes no unknown ADA Notes Site Leases 3 Active Leases 3 Total ID Name Type Status RSF Start Expire SF KD 100253 Wizard Health Spa Tenant Occupied 8 750 03 01 03 05 03 10 18 51 5YR 100251 San Jose Art Gallery Tenant Occupied 5 500 10 15 01 01 01 06 15 70 340 100253 Wendy s Hair Salon Tenant Occupied 4 500 10 20 99 01 01 06 19 20 340 Active Site RSF 18 750 Site Contacts Type Name Company Phone Fax Email Ofc Head Mike Strezo Ameritran 312 527 0200 312 527 0209 mstrezo atran com Site Contact James Zurer US Management Corp 773 562 5666 773 562 5660 seth usmg com Facility Wizards Software Site Summary Report 1 REportfolio User Manual V4 5 R2 0 A 4 Lease Abstract Summary Report The Lease Abstract Summary report prints a summary of information belonging to one or more lease abstracts The data contained in this report includes lease terms lease costs and financials property addresses USF and RSF areas payee information storage and parking information headcount and security deposit information There is a one page summary version and a detailed version of this report In addition to the data contained in the one page summary report the detailed report also contains a list of Lease Key Dates To create and print this report select the e Batch of Lease Abstracts button on the Menu of Reports screen The leases incl
48. mpany KEY DATE ALERT REPORT February 08 2005 Date Type Location DECEMBER 2004 Comments 12 01 04 SITE REMINDER Site 1079 Cordova JANUARY 2005 01 01 05 RIGHT OF FIRST OFFER Lease 100851 Specialty Tech 01 29 05 REMINDER Right of First Offer Lease 10011 Indianapolis FEBRUARY 2005 CAM Reconciliations due on adjacent space 5 000 SF Make sure to consult Dave 02 01 05 OPTION TO EXPAND Lease 10010 Johnson Tower 02 11 05 RIGHT OF FIRST OFFER Lease 10011 Indianapolis 02 25 05 SITE REMINDER Site 1002 Brent Center Plaza MARCH 2005 Tenant has the option to expand by giving Landlord 90 days notice Make sure to consult Dave Annual cost forecast report due to managers 03 05 05 LEASE EXPIRE Lease 10048 Albuquerque 03 12 05 SITE REMINDER Site 1002 Brent Center Plaza MAY 2005 Scheduled fire inspection 05 03 05 LEASE EXPIRE Lease 10011 Indianapolis JUNE 2005 Decide whether to remodel east wing or allow lease to expire 06 30 05 RENEWAL OPTION Lease 100251 San Jose Art Gallery AUGUST 2005 Tenant has options to renew for a term of two 2 years Tenant shall provide no less than 90 days written notices to Landlord Rent for renewal period will be set by the landlord a minimum of 60 days prior to this written notice date 08 01 05 LEASE EXPIRE Lease 1017 Sorich Boulevard Facility Wizards Software Key Date Ale
49. ng Site List screen Data for all sites and leases will be included if no Find operation performed When created from the Lease Area Breakdown screen Find operation has no effect Subtenant Summary Prints a list of subleased Menu of Reports Report data will be for report properties including screen Found Set from Find sublease start and operation using Site expiration dates List screen subtenants and sublease Data for all sites and rents leases will be included if no Find operation performed REportfolio User Manual V4 5 R2 0 Screens Created Application of Find Report Purpose From Operation Insurance Prints a list of lease Menu of Reports Report data will be for Requirements report insurance requirements and coverages screen Bar Chart report Prints a Bar Chart providing graphical comparison of key site and lease data Annual lease cost per RSF Lease cost per month Lease cost per year Lease RSFs Lease headcount Lease RSF per person Lease expiration dates Menu of Reports screen Lease Cost Forecast report Prints a forecast of future yearly lease costs Menu of Reports screen 12 Month Lease Cost Forecast report Lease Commitments report Prints a 12 month forecast of lease costs Prints a list of paid and remaining committed and unpaid lease costs Menu of Reports screen Menu of
50. nville sc 30 860 35 602 10063 Sioux Falls Sioux Falls SD 34 730 38 459 10064 Franklin Franklin WI 37 330 47 872 10068 Cordova Cordova TN 320 416 subtotal for Finance 103 240 122 349 Marketing 10014 Columbia MD Columbia MD 45 000 50 000 10030 Chicago Chicago IL 54 360 66 589 10060 Charleston Charleston sc 82 080 86 083 subtotal for Marketing 181 440 202 672 Sales 10002 Institute Campus Chicago L 5 000 6 000 10015 Rochester Rochester Y 22 870 29 371 10021 Vancouver Vancouver WA 11 630 21 179 10023 Fort Worth Fort Worth TX 23 660 23 728 10056 Southfield Southfield 34 300 34 819 10058 Flint Flint 93 810 110 105 10066 Spokane Spokane WA 86 720 88 497 10070 Roanoke Roanoke VA 17 990 20 557 10006 Niemi Point Il Berlin PA 3 500 4 250 subtotal for Sales 299 480 338 506 Sublease 1008B Raleigh Branch Sublease Raleigh NC 5 600 6 102 100881 Specialty Tech Raleigh NC 2 800 2 883 Facility Wizards Software Lease Area Report By Type 20 REportfolio User Manual V4 5 R2 0 A 7 Subtenant Summary Report The Subtenant Summary report prints a list of properties that are subleased The data contained in this report includes the originating leases property addresses RSF areas sublease start and expiration dates subtenants and sublease rents To create and print this report select the Subtenant Summary button on the Menu of Reports screen The data included in the report will be for subleased properties belonging to the F
51. operations have no effect on the report An example Lease Documents report is shown on the next page 58 REportfolio User Manual V4 5 R2 0 ABC Company LEASE DOCUMENTS REPORT February 08 2005 Lease 1002S1 San Jose Art Gallery Sq Ft 5 500 Expiration Document Information 09 30 05 Description Comments m Name FloorPlan vsd Type Visio document Location CiProgram Files Facility Date 02 02 5 Status Finalized a Name Cost_Benefit_RO1 xls Type Excel Spreadsheet Location CAProgram Files Facility Status Submitted a Name Lease doc Type Word Document Location CAProgram Files Facility Status Sent to Atty Current floor plan Lease Cost Benefit analysis Lease Facility Wizards Software Lease Documents Report 59 REportfolio User Manual V4 5 R2 0 A 27 Key Date Alert Report The Key Date Alert report prints Key Date Alerts for upcoming Site Reminders and Lease Key Dates including any comments regarding each Site Reminder or Lease Key Date To create and print this report select the Print Report Top Menu button in the Key Date Alerts screen The Key Date Alerts listed in the report will be those listed on the screen You can execute a Find operation to affect the data shown on the screen and then the report will contain just that data An example Key Date Alert report is shown on the next page 60 REportfolio User Manual V4 5 R2 0 ABC Co
52. ound Set of sites resulting from your last Find operation using the Site List screen If you did not execute a Find operation or 1f you quit out of Find mode then subleased property data for all sites will be included Here is an example Subtenant Summary report ABC Company SUBTENANT SUMMARY REPORT January 26 2005 Start BaseRent Suite Sart BaseRent Lease Lease Address RSF Expire IMO Subtenant Lease RSF Expere IMO Comments 10030 Chicago 66 589 02 05 01 66 589 10030S Creative Cards amp Gifts 500 03 01 02 66 589 435 North Michigan 04 04 09 3 300 04 04 09 Ave Suite 500 Chicago IL 60611 USA 10011 Indianapolis 13 665 03 01 96 13 665 NO SUBTENANTS 2 Hoosier Way 05 03 05 Indianapolis IN USA 10010 Johnson Tower 12 000 1111 98 5 082 12345 Emerald Isle Golf 460 07 12 00 5 082 1102 Hasper Drive 01 10 09 Tours 7 633 09 11 07 Suite 450 Myrtle Beach SC USA 1008A Raleigh Branch 47 203 08 010 70 000 1008B Raleigh Branch 15008 0222 03 70 000 5807 Chevy Chase 10 01 08 Sublease 6 102 10 01 08 Park Suite 1500A 1008S1 Specialty Tech 1500C 05 29 01 70 000 Raleigh NC 2 883 07 28 09 12345 6789 USA Real Estate Administration Subtenant Summary Report 21 REportfolio User Manual V4 5 R2 0 A 8 Insurance Requirements Report The Insurance Requirements report prints a list of lease insurance requirements and coverages including property locations types of required coverages and coverage
53. rt Report 61 REportfolio User Manual V4 5 R2 0 A 28 Lease Cost Account Codes Report The Lease Cost Account Codes report prints a list cost accounts including General Ledger numbers and any notes To create and print this report select the Print List Top Menu button in the Chart of Cost Accounts screen The cost accounts listed in the report will be the cost accounts listed on the screen You can execute a Find operation to affect the data shown on the screen and then the report will contain just that data An example Lease Cost Account Codes report is shown on the next page 62 REportfolio User Manual V4 5 R2 0 February 08 2005 ABC Company LEASE COST ACCOUNT CODES Acct Acct Name GL Notes 1001 Base Rent 1 1540929 1002 Operating Exp 1 8408660 1003 Utilities 1 4376065 1004 Real Estate Taxes 1 8535288 1005 Insurance 1 2601753 1006 Management Fees 1 7680349 1007 Miscellaneous 1 3650994 1008 Parking 1 2265312 1009 Storage 1 3107898 1010 CAM 1 4457795 1011 Work Orders 1 2181350 3001 Construction 2 1956858 2001 Tenant Rent 3 8921996 2002 Tenant Utilities 4 2007053 2004 Tenant Misc 5 2544105 2003 Tenant Parking 6 8781 783 1012 Cleaning Services 1 7637611 3002 Site Improvements 2 1948488 Facility Wizards Software Lease Cost Account Codes Report 63 REportfolio User Manual V4 5 R2 0 A 29 FX Rate List Report The FX Rate List report prints a list of currencies and th
54. t Worth 5650 N Riverside Drive Suite Fort Worth TX Midwest 220 1027 Shreveport 6003 Financial Plaza Shreveport LA Southeast 1028 Sugarland Houston Sugarland TX 77478 Midwest 1033 Salinas Salinas 90 Salinas CA 93905 Pacific 1037 Chicago 435 North Michigan Ave Chicago IL 60611 Midwest 1055 Albuquerque Albuquerque 129 Albuquerque NM 65544 Mountain 1056 Orlando 5850 T G Lee Boulevard Suite Orlando FL 32822 Southeast 145 Facility Wizards Software Site Directory Report REportfolio User Manual V4 5 R2 0 A 2 Contact List Report The Contact List report prints a list of Site and Lease Contacts including contact types titles phone numbers and email addresses There are two versions of this report e A site report that groups the Site and Lease Contacts by site and also shows applicable leases e A simple report that provides a basic ungrouped list of Site and Lease Contacts To create and print this report select the e Directory of Contacts button on the Menu of Reports screen which prints the site report The Site and Lease Contacts included in the report will be those belonging to the Found Set of sites and the sites leases resulting from your last Find operation using the Site List screen If you did not execute a Find operation or if you quit out of Find mode then Site and Lease Contacts for all sites and leases will be included e Print Top Menu button on the Site Contacts screen or the Print List Top
55. te Reminders for a site To create and print this report select the Print Top Menu button in the Site Reminders screen Find operations have no effect on the report An example Site Reminders report is shown on the next page 48 REportfolio User Manual V4 5 R2 0 ABC Company SITE REMINDERS REPORT Site 1010 Niemi Point Il February 14 2005 Date By Notes Document 03 31 05 Annual cost forecast report due to managers 01 2 05 Emergency evacuation manager s rehearsal 02 25 06 New receptionist starts Facility Wizards Software Site Reminders Report 49 REportfolio User Manual V4 5 R2 0 A 22 Lease Abstract Rent Financial Schedule Report The Lease Abstract Rent Financial Schedule report prints a summary of overall costs and financials for a lease including lease costs for the current month the total cost of the lease and remaining unpaid lease cost This report also shows the site lease term and RSF area To create and print this report select the Print Top Menu button in the Lease Financial screen This displays a dialog box asking you to choose the data to include in the report This can either be the data that is currently shown in the screen as determined by the screen s settings or all financial data for the lease Find operations have no effect on the report An example Lease Abstract Rent Financial Schedule report is shown on the next page 50 REportfolio User Manual V4
56. uded in the report will be the leases belonging to the Found Set of sites resulting from your last Find operation using the Site List screen or to the Found Set of leases resulting from your last Find operation using the Lease List screen If you did not execute a Find operation or if you quit out of Find mode then abstract summaries for all leases will be included e Abstract Top Menu button on the Lease Information Part 1 screen and the Lease Information Part 2 screen This first displays a dialog box asking you to choose the Lease Abstract Summary report for the lease displayed on the screen or a report for every lease belonging to the site Find operations have no effect on the report when it is printed from these screens Printing the report from any of these screens first displays a dialog box asking you to choose the one page summary report or the multiple page detailed report Example Lease Abstract Summary reports are shown on the following pages 12 REportfolio User Manual V4 5 R2 0 Facility Wizards Software ABC Company LEASE ABSTRACT SUMMARY February 12 2005 Lease 10011 Lease Lease Term Name Indianapolis Start Date Mar 01 1996 Address 2 Hoosier Way Expiration May 03 2005 80days left Term 9 17 years 110 1 months City Indianapolis z E pm 0 Q State Prov IN Area Calculation 8 sq feet sq meters Zip Code Floor Dept Use Rent Pct Region Midwest Corporate 12 625 13 665 100 Lease Status
57. y Information Enlarged Image screen When created from Menu of Reports screen Report datawill be for Found Set from Find operation using Site List screen Data for all sites will be included if no Find operation performed When created from other screens Find operation has no effect REportfolio User Manual V4 5 R2 0 Screens Created Application of Find Report Purpose From Operation Lease Abstract Prints a summary of lease Menu of Reports When created from Menu Summary report abstract information screen of Reports screen including lease terms and _ Lease Information Report datawill be for lease financials Part 1 screen Found Set from Find operation using Site List screen or Lease List screen Lease Information Part 2 screen Data for all sites and leases will be included if no Find operation performed When created from other screens Find operation has no effect Key Date report Prints Site Reminders and Menu of Reports Report data will be for Lease Key Dates screen Found Set from Find operation using Site List screen Data for all sites and leases will be included if no Find operation performed Lease Area report Prints USFs and RSFs for Menu of Reports When created from Menu leased and owned screen of Reports screen properties Lease Area Report datawill be for Breakdown screen Found Set from Find Operation usi

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