MRBS User Manual
Contents
1. 17 18 49 20 24 22 ot 3 oa 24 Oe 28 oF 26 27 28 29 30 341 Og 94 138 26 ute TA 30 28 29 30 31 30 Thursday 12 September 2013 Timezone ICT UTC 0700 lt lt Go To Day Before Go To Today Go To Day After gt gt 8 00 8 30 9 00 9 30 0 00 0 30 1 00 DAN EHR l 2 Page Revision 1 AFAR Department of Information 9 AM FO R Technology UNIVERSITY 3 View reservations The homepage of rooms stamford edu shows the reservations of the current day by default The X axis horizontal shows the available Rooms with the seating capacity within parenthesis SEATING CAPACITY Thursday 12 September 2013 Timezone ICT UTC 0700 lt lt Go To Day Before Go To Today Room 1 12 SET 06 30AM The Y axis vertical shows the available Time Slots lt lt Go To Day Before Time Room 1 12 O 6 00 08 30 5 00 9 30 10 00 10 30 11 00 1 30 12 00P 230P 1 00PM 1 30PM 2 00Ph 02 30P 03 00P 03 30P B Bu TIME SLOTS AVAILABLE vs BOOKED Z i a a a F a a U 4 30P 05 00PM 05 30PM 3 Page Revision 1 Department of Information Technology STAMFORD UNIVERSITY There is a calendar in left upper corner of the window To select another day just click on it August 2013 September 2013 October 2013 Mon Tue Wed Thu Fr Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fn Sat Sun 1 2 3 4 4 4 2 3 A 5 6 5 6 fF 9 10 112. 2 3 4 5 amp F 8 T 8 9 WW 1 43 42 43 44 45 146 47 48 5 40 4 42 43 14 45 14 45 46 47 48 49 20 19 24 Z 2 23 M 25 16 47 48 4 202 4 2 234 2 23 24 25 26 27 26 2F 276 29 30 1 73 34 235 2 FF 73 7 2o 29 a1 You may also use the go to button located on header of page to jump to a specific date Mo Tu We Th You can quickly return to current day by clicking on Go To Today link Thursday 12 September 2013 Timezone ICT UTC 0700 Go To Today Room 3 6 Another method of navigation is to use the Day Week and Month views at the footer of the page View Day 06 Sep 07 Sep 08 Sep 09 Sep 10 Sep 11 Sep 12 Sep 13 Sep 14 Sep 15 Sep 16 Sep 17 Sep 18 Sep 19 Sep View Week 12 Aug 19 Aug 26 Aug 02 Sep 09 Sep 16 Sep 23 Sep 30 Sep OF Oct View Month Jul 2013 Aug 2013 Sep 2013 Oct 2013 Nov 2013 Dec 2013 Jan 2014 Feb 2014 Mar 2014 4 Page Revision 1 Department of Information Technology STAMFORD UNIVERSITY 4 Making reservations In the main Calendar view clicking on the desired time slot brings you to the booking screen DF a Thursday 12 September 2013 Timezone ICT UTC 0700 lt lt Go To Day Before Go To Today Time Room 1 12 Room 2 8 8 004 6 30 5 00A i 1 A 10 00AN a D tal a To make a booking you should fill required fields Brief description start and end times by default 1 hour or check All Day checkbox for w
3. Department of Information Technology STAMFORD UNIVERSITY MRBS User Manual 1 Introduction Meeting Room Booking System MRBS is an online calendar for scheduling reserving booking rooms equipment facilities and other resources There are three levels of access Users Requestors and Administrators Users can view most pages but cannot make any change Requestors can send booking requests Administrators are allowed to confirm modify other people s bookings Administrators also have the ability to add and remove rooms and areas 2 How to login To start using the system you need to open http rooms stamford edu in your browser and log in using your STIU Username and Password Please log in Password Unknown user Log in Log in Once you re logged in in the left upper corner you will see your username and log off button YOu are souryya Log 1 Page Revision 1 ATALIPA Department of Information STAMFORD Technology UNIVERSITY If your username password pair is valid you will be brought to the scheduling window You are sourjya 09 12 2013 Help Report Search Meeting Room Booking System August 2013 September 2013 October 2013 Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun ie Same T 1 2s Ss 143 oS D 5 6 7 8 98 10 14 2 3 42 E T A 7 8 8 10 4 12 43 12 13 44 15 46 17 48 9 10 14 42 13 14 15 14 15 16 17 18 49 20 49 20 21 22 23 24 25 46
4. hole day select room 5 Page Revision 1 STAM F R Department of Information Technology UNIVERSITY Add Entry Full description Number of people Internal External etc A Start 99 12 2013 09 30AM C All day End 99 12 2013 10 30AM 1 hour Rooms Room 3 Use Control Click to select more than one room Room 2 Room 1 Room 5 Room 4 Type nternal w Confirmation status Tentative Confirmed Repeat type None Daily Weekly Select confirmation status by default Confirmed For periodical booking select Repeat type Repeat end date and Repeat days and save If you have an Administrator s rights reservation is done otherwise your request will be pending and will be assigned a status Awaiting approval Administrators can approve or reject requests 5 Editing Exporting and Deleting the reservation In order to edit booking click on your reservation select an action Edit Entry and make changes 6 Page Revision 1 Department of Information Technology STAMFORD UNIVERSITY LD Description Confirmation status Confirmed Approval status Approved Room Main Building Conference Room 43 44 Start Time 09 30 00 Monday 21 November 2011 Duration 3 5 hours End Time 13 00 00 Monday 21 November 2011 Type LAW Created By yana Last Updated 14 25 59 Monday 21 November 2011 Repeat Type None Edit Entry Delete Entry Copy Entry Export Entry Return to previous page If
5. you are requestor your changes will be done after administrator approval To delete the reservation select Delete entry You can export your reservation for outlook calendar by clicking on Export Entry 7 Page Revision 1 ATALIPA Department of Information STAMFORI Technology UNIVERSITY 6 Running Reports Users can run reports to view reservations for selected period of time by area room department description and creator user 09 14 2013 Meeting Room Booking System Report on Meetings Search criteria Report start date 09 12 2013 Report end date 14 11 2013 Match area Match room Match type External a Use Control Click to select more than one type Internal Match brief description Match full description Created by Confirmation status All C Confirmed OvTentative Output options Output Repot Summary Format HTML CICSV Coical Sort report by Room Start date time Summarize by Brief description Creator Type There is also ability to search reservations by description or creator You can select report types Report Only Summary Only Report and Summary Report as CSV Summary as CSV excel sheet or Report as iCalendar ics file excluding periods for outlook 8 Page Revision 1
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