International Shipping Reference Guide
Contents
1. required for the Ship To and Sold To Did you know Commercial Invoice Bal of LadingiAir Ways Na leret c Number Punches Order Big Terms of Sale lacaiani Rason tor Export SHP TO Tax IDWAT Mo Contact Nama Company Warr Company Address City Sale Province Postal Code Couniry Telephone Mo VS vw V JDJZ DJL M T SrTSs F Email b______ t w J Sas R el Tax IAAT Ha Conad Nama Company Nama Company Aditi City State Prise Postal Code County Telephone M Emad it SOTO Tae IDVAT Me Contes Hama Company Nene Company Added Postal Code Courtiry Telephone Ho Emai l rinkai Total Vaha ciuda Ha kr Tanit Humber if kross City technology of Kewan mee exported bom E err Engert Airaa Aegulatess Divernon contrary k L5 leet l ponie More than 60 of customs holds are directly related to missing information and incomplete descriptions on customs documentation Including a full and accurate description of the contents of your shipment is crucial and will reduce the likelihood of customs holds seizures or penalties for non compliance Customs agencies around the world are focused on increased border security and enforcing regulatory requirements Total Husker of Packages Telal Wgh fiedicate LBS or KGS Harmonized Tariff Schedules HTS help ensure accurate classification and rating by the importing country To find your product s HTS code2. refer to the Harmonizer section on UPS TradeAbility In this space list each product and the following information number of units units of measure description of goods unit value total transaction value currency and total weight When describing goods always include the following to ensure your item clears customs Where the item was manufactured What it is made of The item s intended use Number of items being shipped tem value per item and total Example Poor description Clothing Good description Ladies 100 cotton blouse The following text must be included in the declaration statement box hereby certify that the information provided is true and complete to the best of my knowledge 10 Include your signature and the date How to complete a NAFTA Certificate of Origin For goods made in a NAFTA country Canada U S and Mexico that meet NAFTA eligibility requirements see the back of the NAFTA certificate for more information a NAFTA Certificate of Origin must be included to ensure eligible goods qualify for reduced or eliminated duty To download a copy go to the Access International Forms section of UPS TradeAbility under the Business Solutions tab on UPS com NORTH AMERICAN FREE TRADE AGREEMENT CERTIFICATE OF ORIGIN hh ee ee ee at E ASSENS Iha xe nen db Per p rev ng anak WENE MINRE understand that am Babie for ary false Statements or material omis
3. L s renseignements fourmis dans cette d claration serviront 4 des fins de and may be shared with other goverment depariments to enforce Canadian contrite douanier ot pourront re parlages avec d autres minist res afin de laws Delalls are avallable in the Treasury Board of Canada publication faire respapcter les bots canadiennes Vous trouveraz des d tails 4 ce sujet called Info Source Info Source is available at public libraries government dans la publication du Conseil du Tr sor du Canada Info Source Info Source publie heading rooma and on the Internet at httpelinfosource ge ca est disponible dans les bibiothtbques publiques les sales de lecture publiquas du gouvernement et sur intemet a http infosource ge ca Used de la collects des Donnbes du comera bterrticca Stadaique Canada 813 bag eu 1 BOO 257 24 MLE hy al pev ane 5s Cowra pa i asan Pout dea retieighementa at la teper de dicie woe coaication dex marchandien apoio rh Bedir For informagon on how bo report eaports and iniematona Tesda Orvinion Statiaticn Canada tomib Tet 613 51 5221 ew 1 B k T M Rayan ko Cele gener oore Takit ken Ewn 612 Feta or 1 BAH 268 5905 E mak exportgpelatcan ca Marketing and Chan Siviced Section For dla klan ovisemaben qantas In ride Division Statistics Canada Pout en rer digisiTaant ka ln n nir a na e el a xan es COTM BE nce ae ae ai eee ass chert ig a Sates C a po Saipe ont ou ee B 555
4. Couris eram rar e yu bakan Li 1 bare glee Paur dea sur lon HH 1 Bo 050 208 i De Text rksar du Canad ota ied 3500 ce d Soe 34 506 or orp Teen la UE 1 1 eu Fer minnie on coe iwla io RM T l IDA GAA ou BOB 635 5087 ou viewer visit the CASA Weh we at www eben e E ku ala Web du TASPG au waw aa kc ge Cl Emmat gi safc iq kil Tiai O20 1 4 or contact Cour 16 If the goods are of Canadian origin state the province from which the goods were grown mined or manufactured If not state the country If the goods are further processed imported goods or are imported goods being exported state the province from which the goods are exported 17 Provide a complete description of the goods in normal trade terms with sufficient detail to verify the declared Harmonized System HS Code 18 State either the Canadian 8 digit HS export code or the Canadian 10 digit import code from the customs tariff Use the Harmonizer on UPS TradeAbility for reference if more information is needed 19 State the quantity and unit of measurement for each item as specified by the Canadian export Classification requirements or the import customs tariff or the permit State the value of each item 0n a Separate line 20 This value will include the freight charges handling insurance or similar charges incurred to the place of exit from Canada minus any discounts entered into prior to exportation 21 Identify the c
5. US signature and date NAFTA Certificate of The NAFTA North American Free Trade Agreement Required United States Greater than Origin Certificate of Origin allows for preferential rates to receive 2 500 US of duty for shipments between the U S Canada preferential tariff and Mexico if the products shipped meet NAFTA treatment specified rules of origin and it also ensures your item if qualified receives the preferential tariff Mexico Greater than treatment 1 000 US Certificate of Origin A Certificate of Origin certifies the country of Required Receives preferential All manufacture for the items contained in your to receive treatment when shipment It is required to obtain preferential preferential tariff destined fora tariff treatment on certain goods This certificate treatment country with whom can be used for shipments destined for countries Canada has a trade with which Canada has a negotiated trade agreement agreement with Form B13A Export The Canada Border Services Agency CBSA Form Required if Non U S country Greater than Declaration or Customs Automated Export Declaration CAED Other Documentation B13A or Statistics Canada software are used to compile official Canada export statistics and to maintain export control the package Is destined for a non U S country 2 000 Cdn For a more complete list of forms and documents that may be required for international shipping go to the Access International Forms secti
6. in the search feature Canadian Automated Export Declaration CAED Software UPS recommends using CAED software to prepare your export declarations quickly and transmit the information directly to the Government of Canada This is the most efficient reporting method because you avoid taking your Form B13A to be stamped at your local customs office prior to export CAED software is available free of charge For more information and a demonstration please visit www statcan ca english exports download htm How to complete a Form B13A Export Declaration If you opt to complete the Form B13A instead of using CAED software follow these instructions to ensure you have completed it accurately and included all relevant information Please note that the Canada Border Services Agency CBSA will not accept Form B13A versions older than 2004 UPS recommends using the most recent form available on the CBSA website at www cbsa asfc gc ca Detailed instructions on form completion are also available on this website BO Seran Kery kewanan as Canada EXPORT DECLARATION D CLARATION D EXPORTATION ean LI vania here O com copie of do City Ville 5 Country of final destination P de destinatbon 6 Dame gi enporting camer pay Ln al Norn du transporteur du 7 Transportation document no N du document de transport 9 b Goods inspected by customs Meschandines Guapectles par e devant Os Eza T Koweyence k
7. offline providing a clear audit trail UPS automated shipping solutions Free UPS shipping software UPS provides free shipping software giving you the ability to handle all your shipping needs without leaving your computer Prepare track and manage shipments with ease regardless of your computer setup The software is flexible and features many service offerings and improvements to enhance your shipping activities including Completes and prints Commercial Invoices and NAFTA certificates for customs e Expanded billing options allowing you to specify who pays for the shipping charges and who pays for duties taxes and brokerage fees e Supports all Quantum View services at no additional cost e Instantly shows the applicable UPS services available along with the corresponding shipping rates e Arranges for a pickup online e Imports and exports data to and from your database eliminating the need to re key data Supports multiple users on a Local Area Network LAN e Ships to more than 200 countries and territories worldwide UPS Internet Shipping This fast easy application allows you to prepare your shipping labels from any computer with Internet access at any time There s no software to install or upgrade it s an ideal solution for employees who handle their own shipping such as office staff and off site employees They can schedule a pickup determine rates track packages and find a drop off location for th
8. 1 2 3 Do you have everything you need to ensure your shipment arrives on time Review this checklist before sending your international shipment with UPS Shipping label Complete a UPS shipping label full address information for both the shipper and receiver including Full name first and last Address Postal Code Telephone number Payment information UPS Account Number Do you need a Commercial Invoice Document shipment if you are sending a written typed printed document shipment in any packaging you only need to complete a UPS shipping label Non document shipment if your shipment includes anything other than documents three copies of a Commercial Invoice are required Please note when shipping to the U S via UPS Standard ground service you must always provide a value for the shipment including document shipments You can provide UPS with this information on a Commercial Invoice or on separately provided documentation Other documentation that may be required Every non document shipment you send must be accompanied by three copies of a Commercial Invoice Every U S or Mexico destined shipment you send that was made or assembled in a NAFTA country Canada Mexico U S valued at over 2 500 US must include a NAFTA Certificate of Origin for you to receive any preferential tariff treatment All goods valued under 2 500 US must include the NAFTA Statement of Origin which is T hereby certify t
9. International Shipping Reference Guide opre VD add apran 7egererr songane EES LA MEESE dae Seeeatae Where are you shipping today Crossing borders Your map to navigating international shipping with UPS No matter where your international shipments are going Asia Europe South America Mexico Central America or the United States UPS export delivery services ensure your shipments cross borders quickly and arrive on time Every day UPS reliably manages the international shipping logistics and customs brokerage needs of businesses worldwide Use this guide as a quick reference tool when preparing your international shipments Find out what you need to do before you ship including information on how to accurately complete international documentation and on UPS s automated shipping tools that can help simplify the whole process Still have questions Our dedicated Customer Contact Centre is accessible 24 hours a day 7 days a week by calling 1 800 Pick UPS You can also visit us online at UPS com Contents UPS s international delivery services Sending your international shipment is as easy as 1 2 3 Determine what and where before you send The documents you need to send to your international shipment How to complete a Commercial Invoice How to complete a NAFTA Certificate of Origin Form B13A Export Declaration How to complete a Form B13A Export Dec
10. PS TradeAbility International Forms Business Solutions Customs Brokerage Services Support Calculate Time and Cost Shipping Paying for Your Shipment Billing Options Support Quantum View Manage Business Solutions UPS World Ease Business Solutions Is your company in need of freight service logistic solutions Then visit the UPS Supply Chain Solutions website at www ups scs ca Government agencies can also provide helpful information for importing and exporting Canada Border Services Agency CBSA www cbsa asfc gc ca U S Customs and Border Protection www cbp gov 13 UPS com
11. d fines and sanctions with the following features Screen for Denied Parties see who is on government watch lists ensure complete and accurate compliance with government regulations e Detect Export Licences access the latest export license requirements based on destination country or commodity information which reduces the risk of fines and sanctions Check Import Compliance Reduce border delays by maximizing compliance with country specific trade regulations procedures and restrictions before you import Gain efficiencies that give you the edge UPS TradeAbility prevents in transit delays and streamlines your supply chain with these functions Find Harmonized Codes get quick access to country specific tariff codes from one source so you don t have to manually research relevant information or purchase reference materials on each individual country Organize and store up to 1 000 product entries including tariff codes for use with other UPS TradeAbility features Enhance cost savings Deliver better service Discover how UPS TradeAbility can improve your bottom line by providing critical information when you need it e Estimate Landed Costs allows you to estimate the cost of your international shipment including government assessed duties and taxes It enables you to forecast net profitability minimize returned orders and better serve your customers Access 90 days of transaction history or store
12. eir shipments Shipments can be charged to a UPS account credit card to the receiver or even bill the shipment to a third party To get started go to UPS com UPS CampusShip UPS CampusShip is a secure web based UPS hosted shipping system that enables multiple users within an organization to ship packages and letters from their desktop and perform other shipping related tasks all by using any computer with Internet access It s designed for companies that have a corporate campus environment multiple locations throughout the country or users that need to ship when they travel Employees in different locations or countries can be set up as an administrator to keep tabs on the entire process with centralized control and visibility Plus internal cost control and expense allocation are easy to administrate Visit UPS com for more information 11 Quantum View visibility services Quantum View Notify With UPS shipping software UPS Internet Shipping or UPS CampusShip choose to send an e mail notification up to five different recipients alerting them that their package has been processed This robust feature can save your business precious time by automatically informing recipients where the shipment is being delivered and advise them of UPS Tracking Number and reference numbers You can choose up to 3 notification types for each recipient Ship for when a shipment is on its way Exception if a delay is
13. encountered Delivery when the package is delivered Quantum View Manage Quantum View Manage puts up to date shipping status information at your fingertips without special IT installation or support Multiple users within your organization can quickly and easily view download and share status information from any computer connected to the Internet This visibility tool provides you with a comprehensive view of your inbound and outbound shipping activity You are proactively provided with instant access to information that helps save time cut costs and improves customer service Quantum View Manage is designed for customers who ship an average of 30 or more packages per week and require visibility on all packages Quantum View Data Integrate shipment status data into your company s systems Quantum View Data provides access to the latest detailed shipment information for your packages including scheduled day of delivery and exception updates keeping you informed Data files will be delivered via the web in easy to integrate formats such as csv txt or XML This service allows you to integrate visibility information into internal software applications and databases Quantum View services can be accessed on UPS com Online resources to help you ship internationally Need additional information Simply access the topics below available on UPS com Topic Click on the following tab UPS Shipping Services Shipping U
14. hat the good covered by this shipment qualifies as an originating good for purposes of preferential tariff treatment under the NAFTA Every non U S destined shipment that should receive preferential tariff treatment must be accompanied by a Certificate of Origin Every shipment you send to a non U S destination valued over 2 000 Cdn must be accompanied by a Form B13A Export Declaration or use the Canadian Automated Export Declaration CAED software For more information please refer to page 7 a What else do need to do To determine if your goods are subject to any restrictions licenses additional documentation or unique compliance requirements visit UPS com and look for UPS TradeAbility under the Business Solutions tab for more information Some areas of consideration include Check import compliance Verify compliance of your import shipments with country specific trade regulations procedures tariffs laws and administrative rulings Screen for denied parties Use a single source to search for restricted trading parties or embargoed countries Prohibited goods for export Are listed under the Support tab and include such items as ammunition industrial diamonds live animals and stamps For a more comprehensive list visit UTS com Determine what and where before you send Document shipment Non document shipment A document is generally defined as a When your i
15. i cation no li N didentificabo 27 pep Tuy Lt ae Gt ae Lee the continuation sheet s if any r waa ana les renseignements inscrits ci dessus et sur les fouilles suppl mentaires s on out sont enacts ot complete Name of gerson responsible for compleson Nom de la personne responsable de aa ketane Nom de lentreonse No and street N et ue City Vile Signature B13A 06 13 State the place of exit where the goods are expected to leave Canada 15 If the goods being exported from Canada are a conveyance enter the vehicle identification number VIN the hull identification number or the serial number of the conveyance 14 Enter the exporter s internal reference number for tracing the shipment usually an invoice or purchase order number EXPORT DECLARATION CONTINUATION SHEET DECLARATION D EXPORTATION FEUILLE SUPPL MENTAIRE PROTECTED WHEN COMPLETED PROTEGE UNE FOIS REMPLI 1 Hur kiy n N Tenireprise i B l dia 2 E pari 1 brenca of certificate na lil applicable N du permis du certficat ou da 12 Container no N de conieneur la boars Cexpeetation s il ya buj 14 Exporter reference no i applicable N da r f rence de fexportaleur sil y A leu 15 en weyers kunt sadan no i applicabla N didentiication du mayen de anapa i y a le 18 exe Valeur talo tab bureau Information from this declaration will be used for customs control purposes
16. laration UPS TradeAbility helps you manage your international shipments UPS automated shipping solutions Quantum View visibility services Online resources to help you ship internationally 10 11 12 13 Synchronize the world s schedule with yours Count on UPS for guaranteed delivery to more than 215 countries and territories Expect superior or competitive transit times to major cities worldwide plus direct delivery to many secondary destinations that other carriers don t serve Review the services below or visit UPS com for more information UPS s international delivery services Ship worldwide UPS Worldwide Express Plus 2 business days by 9 a m UPS Worldwide Express 2 business days as early as 10 30 a m UPS Worldwide Express Saver 2 business days UPS Worldwide Expedited 3 business days Ship to the United States 8 a m metro 8 30 a m many others PS E Early A M UPS Express Early e UPS Express 10 30 a m overnight UPS Express Saver 1 business day UPS Expedited 2 business days UPS 3 Day Select 3 business days UPS Standard Scheduled day Ship to Mexico UPS Express 1 business day by 2 p m UPS Express Saver 1 business day UPS Expedited 3 business days Transit days may vary based on origin and destination Refer to UPS com for days in transit to your destination or call 1 800 Pick UPS Sending your international shipment Is as easy as
17. ntation if you are shipping to a country using a postal code system Countries using postal codes include Australia Canada China Finland France Germany India Moldova Netherlands New Zealand Norway Poland Portugal Russia South Africa Spain Sweden Switzerland Taiwan United Kingdom and the United States The documents you need to send your international shipment UPS uses your import and export documents to properly declare your shipment to customs authorities in both the country of export and the country of import Other documents may be necessary based on the nature and the value of the shipment and the particular rules of the destination country Description Destination Country Associated Commercial Invoice Evidence of a transaction between the buyer and Required All All the seller This invoice must accompany every non document shipment you send internationally NAFTA Formal In order for your goods to be considered for Required United States Up to Statement of Origin preferential tariff treatment a carefully worded to receive 2 500 US statement declaring the goods qualify isrequired on preferential tariff the invoice treatment hereby certify that the good covered by this shipment qualifies as an originating good for purposes of preferential tariff treatment under the NAFTA Mexico You can select Producer Exporter Importer or Up to Agent Then include your name title address 1 000
18. nternational shipment includes items other written typed or printed communication than documents typically three copies of a Commercial of no commercial value Invoice are required When you ship documents internationally When you are sending multiple packages to the same in a UPS Express Envelope or in any recipient only the lead package requires a UPS shipping other packaging only a UPS shipping label and three copies of the Commercial Invoice Each label is needed Generally a Commercial additional package must have an address label and a Invoice is not required UPS Worldwide services tracking label Be sure to mark each package as 1 of x 2 of x etc where x equals the total number of packages in the shipment mm 5 Les 1 oF 1 zg 5 Las 1 oF 1 E Daa aans na cia lt gt leer PENRO SHI Pung SEHL ge 5 ore s oe g T9 pe uere g TO wa usea H d et OB oh Lag i CORLORI N LAK IG ee i mae GT KV SERTEL anne 4595 CONCORD 4595 SOMCORE UI Nia Wil Where are you shipping Always provide UPS with complete and accurate shipping information to help ensure timely delivery Here are a few tips Include the full name and shipping address of the final destination or ship to Provide the full name and address of the sold to party if different than the ship to Provide a telephone number in case the ship to or sold to party needs to be contacted Include postal codes on all docume
19. on of UPS TradeAbility available under the Business Solutions tab on UPS com How to complete a Commercial Invoice This invoice is typically required and acts as evidence of a transaction between seller and buyer It is used to classify merchandise through customs and accurately assess duties and taxes To download a copy of a Commercial Invoice go to the Access International Forms section of UPS TradeAbility under the Business Solutions tab on UPS com It is important that you complete this form accurately in order for your shipment to clear customs efficiently and to avoid incorrect charges Complete the Commercial Invoice using the following guidelines 1 Date required field 2 Shipper Tax ID optional field 3 Your complete contact information required 4 The following fields are optional you can enter the tracking number in the waybill number or shipment ID field You can also choose to enter reference information 5 Importer Tax ID the party purchasing the goods A tax ID number in Mexico is the federal taxpayer s Registry number RFC in the United States it is the employer s identification number or social security number In Canada it is your Canadian Revenue Agency CRA Business Number A legal requirement for the U S on any shipment valued at over 2 000 US or any textile shipment regardless of value Without this your U S shipments may be delayed 6 Complete contact information is
20. sions made on or in Connection with this document D p dape pe en me aemm mepe mele e ae tees rev gp dew y any changes thet would affect the accuracy or validity of this Certificate the goods originated in the territory of more of the Parties and Comper gykenig enin welah xweve ezana t vear Ser Raa grade is aa Sean d ke Agreement and hekea bakegilea nir or Annan Du there has been no further production or any other operation outside the territories of the Parties and this Certificate consists of 1 n f In the mm and incivde tne late he for Form B13A Export Declaration The Canada Border Services Agency CBSA uses the Form B13A Export Declaration to compile data from export transactions and maintain control Generally the Form B13A is required for all shipments going to non U S destinations valued at over 2 000 Cdn You can report your export shipments to the government using any of the following methods 1 Canadian Automated Export Declaration CAED software 2 Form B13A Export Declaration 3 G7 Electronic Data Interchange EDI Export Reporting 4 Summary Reporting Information on methods 3 and 4 is not included in this guide Information on G7 Electronic Data Interchange EDI Export Reporting is available on the CBSA website www cbsa gc ca by typing G7 initiative in the search feature and information on Summary Reporting is available by typing export documentation
21. urrency used 22 State the gross shipping weight 23 The total value of all items listed in section 20 24 Enter the freight charges in Canadian dollars 25 If the goods are not sold state the reason for the export repair return lease transfer of company goods If the goods have been leased to a person company in another country identify the period of the lease or rental agreement 26 Enter the name address and telephone number of the customs broker 27 Show the name company address and telephone number of the person who completed the Form B13A 28 Indicate whether the person signing the declaration is the exporter of the goods or another person O UPS TradeAbility helps you manage your international shipments UPS TradeAbility International trade provides many opportunities for your company s growth but without help the process can be complex and time consuming UPS TradeAbility is an easy to use web based system that can be integrated into your own business or accessed on UPS com It allows you to improve compliance and customer service increase supply chain efficiencies and reduce international shipping costs UPS TradeAbility provides up to date information to address new security and compliance initiatives trade agreements customs regulations duty rates and import export processes Improve compliance Conduct business better UPS TradeAbility allows you to enhance your compliance and avoi
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