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marico marine hazman ii: user manual

1. y a Burton New Milton kymington i pr Winton The Solent Northw id t a EN Pollution 29 Milford j Woot Ry e Selsey urnemouth on Sea Bridge Yarmouth Fire Explosion 5 Newport AN cA _ Freshwater Bembridge n i fl Contact Berthing 2 4 Sandown i Tennyson i SOOJE AONB gt Isle of Godshill Shanklin 3 Contact Navigation 2 5 Wiaht AONB Map data 2014 Google Terms of Use Report a map error S Rookley 2 Map Satellite E incidents Heatmap CI overiay areas from Test Navigation Register Vi 4 8 amp Grounding Sources NM Incident Database Test collision 18th July Collision M Public Entry Yacht grounding on Bramble Bank 2014 Grounding Etretat Swept Path with no intervals Collision Etretat 20th May 2014 Swept Path at 1 minute intervals Collision Figure 49 Incident database home screen Marico Marine 60 Report No 14UKHAZ Commercial in Confidence Issue No 02 Hazman II User Manual MARINE 18 ACCESSING YOUR INCIDENT DATABASES There are two ways to access incident databases either through the Incidents tab inside a risk register or from your organisation s homepage If you intend to enter the incident database via the organisation s homepage the databases you are authorised to access can be seen below the risk registers Figure 50 To enter an incident database simply click on the desired database from the organisation s homepage MARI Hazman Demo Hazman A
2. Marico Marine 93 Report No 14UKHAZ Issue No 02 Modules Risk Module Navigation Recently Used Southampton Demo Test Navigation Register Test register Fleet Review Southampton Demo 2 Incident Module Commercial in Confidence Hazman II User Manual MARICO MARINE Health and Safety Corporate Recently Used Recently Used H amp S Ashore Corporate Risk Show All New Register ZEZ New Register AIS Module 30 SETTINGS 30 1 CHART Figure 86 AIS Module location The chart tells Hazman where to default its map view to Figure 87 You can change the location by zooming in or out by using the buttons on the left hand side of the map To pan the chart side to side use the button in the top left or hold down left click and drag with your mouse Once you are happy with the default view click Save Location Marico Marine 94 Report No 14UKHAZ Issue No 02 Swept Paths Settings Swept Paths Settings 30 2 OVERLAY 30 2 1 Chart Overlays Commercial in Confidence Hazman II User Manual Warsash Fareham Y mA Stubbington Cowes The Solent Northwood i Wootton Ryde Bridge y jj Yarmouth Freshwater Tennyson 4 AONB ante g Godshill Shanklin Wroxall OO Map data 62014 Google Terms of Use Newport i RE Bembridge Island Emsy Hayling Char Island Figure 87 Chart swept path settings v Wit Pr
3. Marico Marine 96 Report No 14UKHAZ Commercial in Confidence Issue No 02 Hazman II User Manual Search Swept Paths nr in 4 peri LB amp gt e s n SN h l h pod S k i ir 4 Bast Cowes A 1 N bn A NN INe j Pi me E N sborne Osborne P A x 6 K a E p N B MEY Jen un Gotti wood t k i i RA ah P a ls dd er pa oe gt k gt wz Va DNG S a _ y map Satellite Map data 2014 Google Terms of Use Renp ft a map error Figure 89 Live AIS tracks Secondly if you zoom in on a vessel you will see her outlines derived from AIS Figure 90 Figure 90 Live AIS Offsets You can get more information about a vessel by clicking once on the red vessel track Figure 91 This will open a vessel information window best seen with an expanded map view Details about the vessel including size ship type and name will be displayed if made available Live information is also displayed including location course heading and speed You can extract the last 12 hours of data for the selected vessel by pressing the Historic Data button at the bottom of this vessel information window The data will open in Google Earth Marico Marine 97 Report No 14UKHAZ Issue No 02 Commercial in Confidence Hazman II User Manual LS EVA Vessel Information MMSI 236364000 CallSign ZDHU4 IMO 9379478 Shiptype Tanker Draught 4 3m LOA 100m Beam
4. Report No 14UKHAZ Commercial in Confidence Issue No 02 Hazman II User Manual MARICO into the ALARP region where they can be tolerated albeit efforts should continue to be made when opportunity presents itself to further reduce their risk score 16 1 1 Hazard Identification Hazard identification is the first and fundamental step in the risk assessment process A hazard and its description need to be defined including e Hazard Title e Description e Areas Affected e Stakeholders Affected e Vessel Types Affected e Consequences and e Risk Controls 16 1 2 Hazard Assessment As indicated earlier frequency of occurrence and likely consequence are both assessed for the most likely and worst credible scenario Frequencies are assessed according to the levels set out in Table 4 Table 4 Frequency criteria Scale Description Definition An event occurring in the range once a FS D week to once an operating year An event occurring in the range once a F4 Likely year to once every 10 operating years An event occurring in the range once F3 Possible every 10 operating years to once in 100 operating years An event occurring in the range less than F2 Unlikely once in 100 operating years Considered to occur less than once in 1 000 operating years e g it may have occurred at a similar site elsewhere in the world F1 Remote Marico Marine Operational Interpretation O
5. The Settings tab is where you set up the criteria for the incident database 20 1 REGISTER SETTINGS The Register Settings tab allows you to give the incident register a name and a start date There are options to enable auditing lock the risk criteria the risk register or neither e activate actions and allow public incident entry The URL for the public incident page can be entered at the bottom of the page Once the incident register settings are set up click Save Figure 55 Incident Register Settings Register Name Southampton Demo Register Start Date 30 July 2014 Saving Edits Require Audit Yes Vv Unlocked Actions Active YV Allow Public Incident Entry Yes Vv Public incident URL https uk hazman org incident ikT NWVLGS4WyVmSNK223TNFUVTPYkuf0Y Loa8kNQ View Public Incident Page Save Figure 55 Incident register settings Marico Marine 64 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual Pad 20 2 INCIDENT CATEGORIES Here you are able to add your incident categories by clicking Add Incident Category You are able to give the incident category a name abbreviation a marker for the incident map and define how many vessels resources are involved Figure 56 Click Save before moving on to the next tab Add Incident Category Abbreviation Marker Vessels Involved None v Save or Cancel Fig
6. and Attach Existing Document icons these files will not be attached until you click the Save Control icon above the document list Marico Marine 31 Report No 14UKHAZ Commercial in Confidence Issue No 02 Hazman II User Manual Control Description Documents Upioad Document Attach Existing Document Title File Name File Size There are no documents attached Figure 29 Risk Controls Documents 7 2 3 Attaching Hazards In this section you are able to attach existing hazards to the risk control To do this click the Attach Hazard icon select the hazard you wish to attach when prompted by the pop up and click the Save icon The hazard will then appear in the list below the Attach Hazard icon You are then required to set the frequency and consequence mitigation of the new control on the hazard that has been attached to it see Figure 30 Type the perceived percentage of effectiveness the control has over the hazard and click the Save icon You will then be redirected to the final step in creating a control Control Description Hazards Documents Attach Hazard Hazards Baseline Risk Residual Risk Bunker included in Baseline Risk Assessment remove Current Effectivenss remove barge damaged Fn 0 cae 0 Freg 0 Come 0 Eff Eff on berthing EN Figure 30 Setting Frequency and Consequence 7 2 4 Reviews The Reviews section within the Add
7. drop down allows you to pick one minute or none If one minute is selected Hazman will only extract one position per minute for the requested vessels which is useful for quick extracts If no interval is selected then all available AIS transmissions will be extracted The MMSI numbers of your vessel s need to be inserted Be careful to insert the number correctly without spaces before or after the number within the box Press Send Request to request your swept path Once your request has been processed the map on your incident overview page will change to have three slide bars and a Remove Swept Path button should you wish to delete the swept path Figure 80 Marico Marine 84 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE inal Park Wate Lyndhurst Hythe Park Gat Warsash ren Widh harr Fawley Stubbinat Brockenhurst ubbington yh PE A iy Gosport Sway 3 Cadham Shirley hd Totton Bitterne Botley KA 7 dst Sa Sholing Wickham Bay j Cowes iton Lymington The Solent Northwood Milford Wootton Ryde on Sea Bridge Yarmouth Newport Map Satellite LUTT NNUYT Map data 2014 Google Terms of Use Report a map error vw 11 May 2014 be Speed Lag 13 29 er gt oe Remove Swept Path Figure 80 Incident swept path Pi HE freshwater A Your vessel s will then be displayed at a single point of time as a gr
8. 16 THE HAZMAN APPROACH TO RISK This technical section provides an outline of the theoretical basis for the Hazman algorithm Hazman was developed following the recommendations of the Formal Safety Assessment and incorporates the approaches to risk taken by both the nuclear safety industry and NASA The process starts with the identification of all potential hazards It then assesses the likelihood frequency of a hazard causing an incident and considers the possible consequences of that incident It does so in respect of two scenarios namely the most likely and the worst credible The quantified values of frequency and consequence are then combined to produce a Risk Score for each hazard These are collated into a Ranked Hazard List from which the need for possible additional mitigation may be reviewed see Figure 45 STAKEHOLDER PANEL Most Likely HAZARD Most Likely HAZARD CONSEQUENCES Worst Credible HAZMAN STAKEHOLDER PANEL MARINE Figure 45 Marico Marine hazard identification process Risk is the product of a combination of consequence of an event and the frequency with which it might be expected to occur International Maritime Organisation IMO Guidelines define a hazard as something with the potential to cause harm loss or injury the realisation of which results in an accident The potential for a hazard to be realised can be combined with an estimated or known Marico Marine
9. Marico Marine 78 Report No 14UKHAZ Commercial in Confidence icc l Issue No 02 Hazman II User Manual MARI 21 5 CONSEQUENCES NAVIGATION INCIDENT DATABASE The consequences tab Figure 73 is where you can enter the consequence details of the incident Here you may also log the consequences to people and the environment Consequences Consequences of accident check as many boxes as apply C Fatal injury C Vessel lost or abandoned C Non fatal injury C No injury or damage C Vessel damaged C Pollution Extent of damage to your vessel and estimated cost including cargo Consequences Near Miss Most Likely 9 Worst Credible Figure 73 Add incident consequences tab 21 5 1 Consequence details Under the Consequence Details tab check boxes can be marked to give an overview of the consequences of the incident The extent of damage and estimated cost can be inserted into the box below the check boxes The level of the consequences can easily be inputted by moving the slide bars at the bottom of the page Clicking Near Miss will reveal the box in Figure 74 below With the Snap checked the slider will jump in intervals with the Snap unchecked the slider can be placed wherever you wish on the bar Consequences O NearMiss MostLikely 9 Worst Credible Potential Figure 74 Consequences near miss slider Selecting Most likely or Worst Credible will revea
10. Name Template Harbour Manager v Figure 37 Add Register 11 3 2 Importing from Excel Selecting Import from Excel allows the user to download an excel template and enter hazards in a spreadsheet format and upload the end result straight into Hazman Important xIs is the only Excel file that can be uploaded into Hazman Figure 38 shows an example of data entry into this excel template Note that the overall risk score has been left blank and Hazman will automatically calculate the final score Marico Marine 42 Report No 14UKHAZ Commercial in Confidence Issue No 02 Hazman II User Manual Important Excel upload does not support rich text such as different colours bullet points bold italics etc To ensure the upload completes successfully do not alter the excel template in any way Most Likely Consequence Worst Credible Consequence wn wn Worst Credible Outcome Most Likely Outcome Remarks Hazard ID Category Hazard Title Hazard Detail Property Environment Stakeholder Frequency Property Environment Stakeholder Frequency Overall Risk Master Error Commercial Commercial f Major Poor Minor Harbour Vessel Vessel er Damage Some Collision i i Visibility Damage Entrance Collides Collides with i i ie Single Remarks Mechanical Minor Injuries with Yacht Yacht Fatality Failure Figure 38 Example of Hazman Upload spreadsheet The raw entry scores scale from
11. Save and the new information will be updated To delete the item click the Delete button at the bottom right of the screen Edit Control Type Name Vessel Traffic Services Abbreviation VTS or Cancel Delete Figure 16 Risk Criteria Edit Control Type 4 9 SMS OWNERS NAVIGATION REGISTER RESPONSIBLE PERSONS HEALTH AND SAFETY AND CORPORATE REGISTERS Here you are able to add change and delete existing SMS Owners Responsible Persons within the register A SMS owner who is assigned to manage a hazard or control will be able to complete reviews and make necessary changes to hazard and control details keeping them up to date To add a new SMS Owner to the list click on the Add SMS Owner icon A pop up window will appear asking for the SMS Owner name organisation responsible and user responsible Click Save to add the new SMS Owner A SMS Owner can be edited or deleted by clicking on the name and making the appropriate changes 4 10 VESSEL TYPES NAVIGATION REGISTER RESOURCE TYPES HEALTH AND SAFETY AND CORPORATE REGISTERS Here you are able to add change and delete existing resource types within the register or vessel types in navigation registers To add a new Resource Type to the list click on the Add Resource Type icon A pop up window will appear Figure 17 asking for the resource type name click Save to add the new resource type A resource type can be edite
12. Hazards Incidents Import Settings Document Database Registers gt Southampton Demo Incident Database gt Incidents gt Incident Export MAIB Form Printable Incidents Search Incidents p Filters Open Filters Show All A This incident has not been reviewed Mark as Reviewed Areas All Vessel Types All Categories All Events All Stages All From 7 August 2013 to Yacht grounding on Bramble Bank INCIDENT DATE INCIDENT TIME ME KI gneme Fe bore Rat Di Sholing Wickham ES W Waterfoovill SY 26 Jun 2014 SY 09 00 1dhurst Hythe f Park Gat x Warsash Fareham Fawl t awiey a Stubbington gt Is Most Likely 2 25 SES a 9 Portsmouth N AG j Goro TYPE CONSEQUENCE CATEGORY z Lymington Cowes Grounding The Solent Northwood ford Wootton Ryde Sea Bridge REVIEW STAGE Yarmouth Henor 3 Map Satellite Detailed investigation ongoing CESS mimere Ko Map data 2014 Google Terms of Use Report a map error Request Swept Path Figure 83 Incident mark as reviewed If you click on Mark as Reviewed a review checklist will pop up requiring you to specify the action taken to the incident and the review stage can be chosen The information entered into this page will be used to track your risk assessment through the auditing function Complete the form tick the Complete Review checkbox and click the Save icon at the bottom of the page to complete the re
13. Map Satellite Report a map error MARICO MARINE Hazman allows you to add images and overlay them on your map view It is recommended that you contact a Marico Consultant if you wish to make any changes to your overlays 30 2 2 AIS Feed The Live Overlay URL will be provided to you by a Marico Consultant and will be entered as a web address Please do not change the URL if you have any issues please contact us Marico Marine 95 Report No 14UKHAZ Commercial in Confidence Issue No 02 Hazman II User Manual MARICO 31 SWEPT PATHS The main display shows a map view of your area with any completed swept path extracts listed below Figure 88 To control the map view use the buttons in the top left hand corner of the map to zoom in and out and to navigate around You may also use the mouse to drag the map around To expand the map view click on the expand button in the top right hand corner of the map To contract the map you can press the same button To access any swept paths you currently have stored or requested click on the entry below the map Swept Paths Incident Registe Hazman Administration Search Swept Paths L New Swept Path Golden peterstiela Te Downton A aan Romsey Common ma gh NET vu West Well 5 EG ve Eastleigh Fair Oak Sixpenny Bishop s Pulborot Handley Nursling Waltham Clanfield fv s I JR Hambledon Fordingbridge Cadham Shirley on Bitterne
14. nautical miles Figure 69 Add incident navigation incident 21 1 INCIDENT SUMMARY NAVIGATION The information contained in this tab is intended to provide a brief summary of the incident Here you will provide e a category the incident can be grouped into e the date and time of the incident e the organised event the incident was related to if any e atickinacheck box to identify if the incident was recreational e aunique title that allows other users to identify the incident e adescription of what happened e the review stage of the incident and e the weather conditions of the incident Marico Marine 75 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE 21 2 INCIDENT LOCATION The Incident Location tab is where you are able to identify exactly where an incident has taken place Location entry can be done either by entering the latitude and longitude in the area identified in Figure 70 or by clicking on any point on the map overlay You are able to select one of your areas from the drop down list to jump to that area and you can insert a description of the location in the Description box Hazards Incidents Add Incident New Incident Incident Location Area Description Select an area v Vessel Details Ladock Causes St Agnes S a Pente Consequences Godrevy Tregony Mevag Rosten Chacewater Tryro ae Mogan Contact f R
15. 1 being the lowest permissible score 6 3 4 Risk Controls The Controls section allows you to attach controls that would mitigate the consequence and or the frequency of the hazard From this section you are able to create and attach a new control by clicking on the New Control icon and adding it to the risk register which can then be applied to other hazards Figure 26 Alternatively you can attach an existing control already in the register by clicking the Attach Existing Control icon Controls Attach Existing Control Risk Assessment Date 24 July 2014 Control Baseline Risk 0 Residual Risk Included in Baseline Risk Assessment remove Current Effectiveness remove Sample Control 24 July 2014 Freq Cons p Freq p Cons 20 Ef 0 9 30 9 EF Eff es Eff 79 included in Baseline Risk Assessment remove Sample Control 2 1 July 2014 Risk Reduction unchanged add Freq 0 oj Cons p X Eff Eff Figure 26 Risk Control Entry Each control can be rated in terms of effectiveness at reducing the consequence of a hazard or the probability of the hazard occurring The assessed risk score is then modified with the risk control measures taken into account to produce a modified risk score When adding a new risk control it is best to add a Date Applied that will allow Hazman to graph the change in risk over time in the View Hazard section Risk reduction is covered in detai
16. 48 f Sources W Incident Database Test collision 18th July 4 Collision M Public Entry Yacht grounding on Bramble Bank Grounding UE 2 25 Etretat Swept Path with no intervals Collision Etretat 20th May 2014 Swept Path at 1 s minute intervals Collision Figure 68 Incident homepage Creating new incidents follows a process outlined by the seven tabs down the left side of the screen shown in Figure 69 Recommended practice is to work through each of the tabs top to bottom entering all required information You are able to save your progress at any time by clicking the Save Incident button additional information may be entered at a later date When you have finished click Save Incident and it will be added to the database Clicking Exit will cancel what you are doing and will not apply any changes you have made Marico Marine 74 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE MA R Navigation Incident Register v Hazman Demo Hazman Administration Add incident New Incident incident Summary Incident Information Incident Location Type of Accident Collision Date of Accident Time of Accident Vessel Details Causes Consequences Organised Event C Is recreational Title Contact Documents Description Review Stage Awaiting categorisation v Weather Conditions Natural light O Day O Night visibility
17. A pop up window will load Figure 84 to assist you in uploading your new document This new window will require that you provide a name for the document under Title and specify where the document is on your local hard drive under Upload File Once you have completed these steps click the Save icon and Hazman will begin uploading your new document Once finished the document will appear in the list You are also able to add a web address by inserting the address in the Add file from URL box Upload Document Upload File Browse Add File From URL or Cance Figure 84 Upload document Marico Marine 92 Report No 14UKHAZ Commercial in Confidence ICC Issue No 02 Hazman II User Manual MARINE 29 AIS SWEPT PATH MODULE The AIS swept path module enables you to request up to eight MMSI numbers in one swept path and play back the vessel movements You are able to increase or decrease the speed of the playback and choose whether or not to have a lag producing a snail trail Figure 85 illustrates a swept path in Hazman II with a lag NYK HERMES Time utc 22 17 01 Type Cargo Ship mmsi 477832500 CaliSign VRLZ3 IMO 9622631 lat 50 90445167 lon 1 43452333 286 90 Spd 3 10 hdg 284 00 Figure 85 Swept path of NYK Hermes 29 1 GETTING STARTED The AIS Module is located on your organisation s dashboard after you login click on the Swept Paths button to proceed Figure 86
18. All Movements Figure 65 Vessel movements 20 12 ACTIONS The Actions tab will only appear if you have chosen the Actions to be active under the Register Settings tab You are able to add an Action by clicking the Add Action icon see Figure 66 Once you have filled in the fields click the Save Actions Add Action From Score To Score Negligible Risk Low Risk ALARP Significant Risk High Risk Action Periodic review Regular review Review risk control options and monitor Identify additional mitgation measures Immediate mitigation required Figure 66 Actions tab under incident settings You are able to press the Reset button to restore the values to those above in Figure 66 Marico Marine 72 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE 20 13 CAUSES The Causes tab allows the user to make a cause check list which can be selected from when attributing possible causes to incidents Press the Add cause button and enter the cause s name and category before clicking the Save button see Figure 67 Add Cause Figure 67 Add cause Marico Marine 73 MARICO MARINE Report No 14UKHAZ Commercial in Confidence Issue No 02 Hazman II User Manual 21 ADDING A NEW INCIDENT To add a new incident into the incident database click the Add Incident button in the top right of the incident homepage Fi
19. Consequences Brockenhurst Ve a Portsmouth E Hayling lt Island Chart a i Hambledon I Gosport Sway Organised Events ansgore ie Sasa EE K P VE New Milton Lymington COWES r The Solent Northwood ee Milford Wootton Ryde on Sea Bridge Yarmouth Review Stages Newport Freshwater Bembridge 4 Tennyson AONB Isle of dshill li Wight AONB Godshill _ Shanklin Movements Rookley Sandown Wroxall Ventnor Map Satellite 7 Map data 2014 Google Terms of Use Report a map error Figure 58 Incident chart 20 5 AREAS This tab allows you to add edit and delete incident areas from the Settings The process is the same as setting up the areas in a risk register see Section 4 5 You can click the Copy Areas From button to copy across areas from a risk register 20 6 VESSEL TYPES NAVIGATION INCIDENT DATABASE RESOURCE TYPES HEALTH AND SAFETY AND CORPORATE INCIDENT DATABASES In this section you are able to add change and delete existing resource types within the incident database or vessel types in the navigation incident database The process is the same as setting up the vessel types resource types in a risk register see Section 4 10 You can click the Copy Vessel Types From or Copy Resource Types From button to copy them across from a risk register Marico Marine 66 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User
20. Export Data to KMZ Edit Swept Path Archive Swept Path Remove Swept Path Red Jet 5 5th August 2014 Red Jet 5 5th August 2014 5 August 2014 Test swept path Vessel Details Red Jet 5 235071204 Colden reterstieia gt Downton A Romsey Common Se dee ook Midhurst Petworth vw West Well lt gt l ejg Eastleigh Fair Oak gt Bishop s Pul hv xpenny Waltham Clanfield Handley Nursling ne Mi Hambledon Va Fordingbridge Cadnam Shirley AN n 2 Totton Bitterne Botley Hormdean ped Ne Forest Sa Sholing Wickham ng ational Park K Waterlooville Verwood 6 Lyndh i Park i Syste Hythe So Hat Funtington IR Warsash Fareham a Boxgrove EE Arundel Angveo Er ee F me J Hayling St Leonards Burley Fawley Stubbington Island Bosh Barnham Brockenhurst Portsmouth Emsworth w Donnington Littlehar Hayling Channel 4 iland BNE ordha Bognor Regis Chichester am Ce iturminster Wimborne Ferndown Marshall inster p Gosport Hurn Bransgore ae Wittering Pagham Lyte Broadstone SONES Aatravers Burton New Milton The Solent Northwood MOAk Winton TE Upon gakdale Milford Wootton Ryde Selsey Holton a on Sea Bridge Hean Poole Bournemouth x g Yarmout Newport Lymington j a sk Freshwater Bembridge Poole Harbour z Rookley Sandown Corfe Castle ER Isle of 0 Godshill _ Shanklin Wight AONB l Wroxall Map Satellite Swanage Map data 2014 Google Terms of Use Rep
21. Figure 64 To add a review Stage click Add Stage A pop up box will allow you give the review stage a name and a code which can be no more than two characters once entered click Save The default review stage can be set by ticking the Default tick box of your chosen review stage The review stages can be moved into a different order by clickingthe button and dragging it up or down to the place of your choice Marico Marine 70 Report No 14UKHAZ Commercial in Confidence Issue No 02 Hazman II User Manual Review Stages Add Stage AC Awaiting categorisation II Initial investigation ongoing DI Detailed investigation ongoing IC Investigation closed Figure 64 Incident review stages 20 11 MOVEMENTS In the navigation incident database the Movements tab allows you to insert the amount of vessel movements per vessel type in your port per year Figure 65 demonstrates how an Add movements pop up box may look The drop down at the top lets you define the year of the vessel movements The vessel types will be those that you entered in Section 20 6 and you can enter the amount of movements in the Movements box Click Save before moving on to the next tab Marico Marine 71 Report No 14UKHAZ Commercial in Confidence Issue No 02 Hazman II User Manual M A RIN E Add Movements Vessel Type Leisure Dry Cargo Fishing Vessel Passenger RoRo HSC Tanker
22. File From URL Figure 78 Upload document dialogue box Here you are able to type the title of the document and specify the file s location on your computer by pressing Browse You can add a web link by inserting a URL into the Add File from URL box Once you have provided the required details click Save and Hazman will begin uploading the document from your computer If the document you wish to attach to the control has already been uploaded to Hazman click Attach Existing Document A dialogue box will then request you to specify which file you wish to attach select the desired document and click the Save icon at the bottom of the box 21 8 REQUESTING A SWEPT PATH NAVIGATION INCIDENT DATABASE Once you have created your incident you are able to attach a swept path to the incident On your chosen incident s overview page click Request Swept Path button beneath the incident location map The Request Swept Path box see Figure 79 will appear Marico Marine 83 Report No 14UKHAZ Commercial in Confidence Issue No 02 Hazman II User Manual Request Swept Path Date 26 June 2014 Interval 1 Minute v MMSI Numbers Required Additional MMSI Additional MMSI Additional MMSI pri Mao OF Cancel Figure 79 Request a swept path MARICO Click on the Date box to trigger a calendar to appear from which you can select the date for your swept path The Interval
23. Hazman Administration Mar Settings Organisation Name Marico Marine UK Logo Browse Preview MARICO Register Options MI Show Navigation Registers Show Health and Safety Registers Show Corporate Registers Show Incident Module requires at least one Register Type Show AIS Module Figure 36 Settings Marico Marine 41 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE 11 3 REGISTERS Risk registers contain entire hazard databases for the organisation To upload a new database a new register must be created 11 3 1 Adding a Register To add a new register click the New Register icon under the Modules tab Hazman will then bring up an Add Register dialogue window the add navigation register is shown in Figure 37 This window gives you the following four options to create an empty register to copy an existing register to create a register imported from Hazman v1 for which you will need the Hazman mdb and the sysman mdb Hazman v1 files and to create a register imported from an Excel file The Add Register wizard also allows either direct copies of other risk registers or just the Risk Criteria settings to be used as the basis for the new register Add Navigation Register amp This is an empty register D This is a copy of another register This is a register imported from Hazman v1 This is a register imported from Excel
24. Kingdom Email office marico co uk Telephone 44 023 8081 1177 Wellington New Zealand Email office marico co nz Telephone 64 04 917 4959 Marico Marine Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE 1 1 LOGGING IN FOR THE FIRST TIME When your Hazman account is created you will receive an email inviting you to log in for the first time After accepting your invitation you will be prompted to provide a new password This password will be the password that you use to log in from this point onwards HAZMAN Welcome to Hazman Email Password Login Forgot your password Click here MARI Marico Marine Limited 2012 2014 all rights reserved User Manual Privacy Policy Terms of Service MARCO Figure 1 Hazman login window 12 LOGGING IN To log in to Hazman enter the URL uk hazman org into your web browser and you will then be directed to the page shown in Figure 1 Enter the email address that your invitation to Hazman was sent to and your password in the boxes provided If you fail to provide the correct password three times your Hazman account will be temporarily suspended To reinstate your user account click the Forgot your password Click here icon below the Login button see Figure 1 1 3 RESETTING YOUR PASSWORD If you have forgotten your password click the link on the login page below the Login icon in Figure 1 whereby y
25. Manual MARINE e The Baseline Risk Column is for risk controls included in your risk assessment Changes made here will not alter your baseline risk score but will back calculate an inherent risk score and e The Residual Risk Column is for risk controls not included in your risk assessment Changes made here will reduce your baseline risk score to a residual risk score In Figure 40 two risk controls are shown that are included in the baseline risk assessment Controls Attach Existing Control Risk Assessment Date 8 July 2013 Control Date Applied Baseline Risk Residual Risk induded in Baseline Risk Assessment remove Sampie control 8 July 2013 fii Risk Reduction unchanged add an 20 20 Included in Baseline Risk Assessment remove Sample Control 2 3 March 2013 Fie p Cone z 3 Risk Reduction unchanged acc Eff gt Eff ra Figure 40 Risk Control effectiveness entry Having saved the hazard the risk reduction will take effect the baseline risk score is 4 72 however an inherent risk score of 5 09 is also produced At the bottom of the view hazard section is a graph depicting the hazard risk scores over time Figure 41 The graph shows that the baseline risk score as calculated by the assessed risk remains level on 4 72 indicated by a black line However two icons A and B show a step change in the residual risk score backwards in time up to the Inherent risk score Therefore the graph moves back in time a
26. Nee MCI TU REE 11 1 2Editing and Deleting VS ssesevccecetscncssntorresscbtcusassessosanadheeccen by ereesedueutaacecanmnassanicenes 11 2 Settings administrators only Haver gt NN OG POGUE i ROOTS EE LL OA gg 016 gl TOn gt 9 RE ee ere eae 11 353 VIEWING EEE 11 3 4Changing a Fer SSN NFH vare Marico Marine MARICO Report No UK14HAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual VU gt ENN 44 12 Document Dal 0 ENN E 45 VI VENN 45 12 2 Uploading Documents ccssccccessecccceseccccesececaesececseneceeeensecessuecessunecessenceessuneeetsunesss 45 MR auc boa senasionastacaasencetesaaatiscbeasceenenestvsaieecesdar 46 DA PAP CII EE EE A E 47 ll NENNE 47 AT Ke 0 EEE 47 143 AOVNsaTNSKOONNLuerrsrae eee 47 144 OPNE 47 BMR 48 BL VPN RPR 48 LG TheHazmanApproach Orre 54 16 1 1 Hazard IAe ntification cccccccssssescccccccsseeesseeccccccssaesssseeccccesseeaasseeeceeessauaaseeeeeeess 56 161 2 gr SE SE 56 161 Hazman Risk MT rrrn 58 BITRE icc eeaaeseesentvodea S ENa 59 TDN 60 18 Accessing Your Incident Databas aviccscieconssascncaevesdecadacsnvessacvedemivscusdabcrndsenteeevcsnodeecamieaaatenesedes 61 19 Incident database filter and information toolbar rrrrrrrrnnnrrrorrvnrrrnnnnnrnsrrnnvrrnnnnnrnssrnnnvrnnnnnnnsee 62 0 SN 64 20 1 FS 64 202 10110 151018 O 12216 gi mane ee ee E 65 ZOD DN 65 DI OVA a sauce venderusdevscusesoit thesdereuyeetion comusstevvurs eval E E E E rubs
27. Negligible No effect of note Tieri may be declared but criteria not necessarily met Costs lt 10k Minor Tier 1 Tier 2 criteria reached Small operational oil spill with little effect on environmental amenity Costs 10K 100k Moderate Tier 2 spill criteria reached but capable of being limited to immediate area within site Costs 100k 1M Major Tier 3 criteria reached with pollution requiring national Negligible Costs lt 10k Minor Bad local publicity and or short term loss of revenue Costs 10k 100k Moderate Bad widespread publicity Temporary suspension of operations or prolonged restrictions Costs 100k 1M Major National publicity Temporary closure 57 Report No 14UKHAZ Commercial in Confidence CC Issue No 02 Hazman II User Manual MARINE 16 1 3 Hazman Risk Matrix Frequency and consequence data are assessed for each hazard Having decided in respect of each hazard which frequency and consequence criteria are appropriate for the consequence categories in both the most likely and worst credible scenarios risk scores are obtained using the following matrix see Table 6 Table 6 Risk factor matrix used for hazard assessment Cat 5 Cat 3 Consequences Cat 2 1 8 Cat I 0 100 1 Frequency gt 1 000 years rhe oes 10 100 years 1to 10years Yearly It should be noted that this risk matrix is not the product of a 5 by 5 multiplication The frequency
28. View Hazard To print hazards as a collection see Section 9 for the Hazard Detail Report or Section 8 for those hazards with outstanding reviews 6 4 MODIFYING A HAZARD In order to make changes to a hazard navigate to the view hazard page Figure 27 Once you are on this page click on the Edit icon which can be found in the top right corner of the screen You can also edit the hazard from the hazard list by selecting the hazard and clicking the Edit Hazard icon Hazman will load a hazard setup page to assist you in making the required alterations to the hazard This setup page is the same layout as the create hazard page Section 6 3 Marico Marine 29 Commercial in Confidence Hazman II User Manual Report No 14UKHAZ Issue No 02 MARICO MARINE 7 RISK CONTROLS A risk control is a mitigation measure that reduces the frequency or consequence of a hazard s occurrence thereby reducing the risk score Under the Risk Controls tab you are able to manage all of the controls within the register 7 1 RISK CONTROL LIST The Risk Control list is where all the controls contained in the register are provided It can be found by navigating to the Risk Controls tab in the top left of your browser window Figure 28 The list displays all risk controls in your register including the number of hazards that they are applied to To get more information on a risk control click on t
29. a pop up window populated with the current information for the item To change any aspect of the class click your cursor into the text box containing the information that you wish to change delete and overwrite it After you have made the desired changes to your class be sure to click the Save icon in the bottom left of the window to confirm the changes Deleting a class is done by clicking on the desired class and clicking on the Delete icon in the bottom right of the window 20 8 ORGANISED EVENTS In this section you are able to create a list of events that incidents may be related to Click on Add Event to activate a pop up where you type in the name of the event and click Save 20 9 OVERLAYS The Overlays tab allows you to add edit and delete overlays from the incident database settings It is recommended that you contact a Marico Consultant if you wish to make any changes to your overlays To add an overlay click on the Add Overlay icon Figure 61 Marico Marine 68 Report No 14UKHAZ Commercial in Confidence Issue No 02 Hazman II User Manual Overlays Copy Overlays From Add Overlay Overlay Show Live Overlay URL Figure 61 Add overlays Hazman will load a dialogue box asking for the overlay s name the image file and its tfwx file Figure 62 Add Overlay Upload Image Browse Upload tfwx File Hambledo Wa warsash Fareham ar 0 Ky D gt Fawle
30. click on the item you wish to change and Hazman will load a window populated with the current information for the item To change any aspect of the class click your cursor into the text box containing the information that you wish to change delete and overwrite it After you have made the desired changes to your class be sure to click the Save icon in the bottom left of the window to confirm the changes Deleting a class is done by clicking on the desired class and clicking on the Delete icon in the bottom right of the window 4 14 AUDIT ACTIONS Audit Actions can be created by clicking the Add Audit Action icon see Figure 20 You are then able to input the description of the Audit Action and the Audit Text click the Save once you have finished You may click the Reset button to return to the default audit actions if desired Marico Marine 18 Report No 14UKHAZ Commercial in Confidence Issue No 02 Hazman II User Manual M A R INE Audit Actions Add Audit Action Description Blank Audit Text Audit Compliant Audit indicates compliance with active risk controls Audit Conformance Audit Conformance Risk Controls operates as expected Audit Exception An agreed exception to a risk control occurred Audit Observation Audit Conformance Risk Controls operates as expected 1 or more risk controls could be improved Contract Review review by commercial management Supplier amp Cus
31. g g vessel alongside Master Hazards Controls Incidents 7 17 Harbour Tanker grounds within port limits bris Fuel spill from leisure craft during Harbour refuelling Master Commercial vessel drags anchor and Harbour grounds Master Harbour Local passenger ferry runs aground Master Commercial vessels in collision in Harbour approach channel Master Explosion on vessel during hazardous Harbour goods transfer Master Figure 31 Hazard Reviews You can press the Print Hazards due for Review button which will create a PDF file of all of the hazards due for review To review a hazard click on the appropriate hazard Hazman will then take you to the hazard overview page with the option to change the hazard or mark as reviewed If you click on Mark as Reviewed a review checklist Figure 32 will pop up requiring you to specify the changes you have made to the hazard The information entered into this page will be used to track your risk assessment through the auditing function Complete the form tick the Complete Review checkbox and click the Save icon at the bottom of the page to complete the review Marico Marine 34 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE Action Taken User Harbour Master Action Taken Select One vi Any Procedural Audit Undertaken Results i Complete Review for date 10 June 2014 Figure 32 Mark as
32. lights etc Ext Procedures Hardware Port procedures Harbour Patrol Craft Ext Procedures Hardware Training Education Emergency Response Ext Procedures Hardware Harbour Patrol Craft Local Legislation including Byelaws and General Directions Professional Training Competence Ext Procedures Hardware Berthing Assistance Ext Procedures Hardware Ext Procedures Hardware Local Legislation including Byelaws and General Directions Port procedures Local Legislation including Byelaws and General Directions Emergency Response Towage Active Passive Harbour Figure 28 Risk Controls list 7 2 ADDING A CONTROL In order to add a new control to the risk controls list click on the Add Control icon at the top right of the screen The page will load the tabs enabling you to add a control Once you have finished Marico Marine 30 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE entering all the appropriate information regarding the risk control click on the Save Control icon in the top right of the window 7 2 1 Control Description The Control Description page is where you can e Set the control s title e Assign a description e Enter a SMS owner navigation register Responsible Person health and safety or corporate registers e The control s category and e The date the control was implemented You can specify a default baseline and re
33. ovat etnnesen 66 05 MEN 66 20 6 Vessel Types Navigation incident database Resource Types Health and Safety and Corporate mcident data ss EN 66 207 NNN 67 08 ENE aaa E E E E N A 68 09 DAM NN 68 20 10 Review Sri 70 LO A TAO OVA S ea E E E seeecenconeesasedseuse 71 DAD EZ A og sso eee 72 P OE GT EEE EE 73 21 Adde a New ncidan cessen ene one ee eee eee en eee new ren cee eee een en tee ee 74 Marico Marine iv Report No UK14HAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual 21 1 modent Summary NaViSaU ON 1isiscsnccusi lt esspshoosaaosctevesdusainoacsdennsctinenteimncseonsdsaeieaanacteeesasiants 75 12 NNN 76 21 3 Vessel Details Resource details rrrrrruvrannnnnnnnnrnnnnnnnnnnvennrnnnsnnrnnnnnnnrnnenernanennvnuneenennevenee 76 LS PVM VES Le 17 ES 1 NN 17 PE EE S 78 PE OS OE 78 21 5 Consequences Navigation incident database rrrrrnnrnnnnrrnnnnnnnnrrnnnnnnnnrrnnnrnnnerrnnnnnnneene 79 TL TEEN 79 NVE POE NN 80 15 PN 82 15 CONA Cae nee eee een ere E ere eee eee eee eee ee 82 E DO CUNNING IAN e A E E 82 21 8 Requesting a swept path Navigation incident databse rrrnrrrnnnrnnnnnnnnnrrnnnrnnnerrnnnnnnneene 83 22 Adding a new incident Public entry rarrrnnnnnnrnnnnnnrvnrnnnrrnnnnnernnnnnsrrnrnnernnnnnnevnnnnneennnnnnsennnnsseeennn 86 23 Modifying anincide EE EE eee 87 De RON ETE S 87 25 RAO A O a E E E E 89 2O AAE 2 018 EEE EE AE 90 OL PT NN 90 26 2 Exporting
34. p Save or Cance Figure 15 Risk Criteria Edit Hazard Category If you wish to delete the category click on the red Delete icon in the bottom right corner of the window Please take care when deleting items once you proceed with the action it is not possible to recover the hazard category The edit window will be populated with the current information it holds on the item To change an entry click on the dialogue box containing the information you wish to modify and overwrite it with the revised data Once you have finished editing the item be sure to click the Save icon at the bottom of the window to confirm the changes you have made 4 8 CONTROL TYPES Within the Control Types tab you are able to create and modify control types To add a new control type click on the Add Control Category Hazman will load a pop up window requiring you to provide a name for the new category and a suitable abbreviation optional Once completed click Marico Marine 14 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE the Save icon at the bottom left of the window and your new control type will be saved ready to use To edit or delete a control type select from the list by clicking on the item Hazman will load a pop up window see Figure 16 to allow the user to make alterations to the control type After you have finished making changes to the item click
35. per category is displayed and the small red box in the corner of the incident count box shows the number of incidents due for review The highest lowest and average scores are also displayed in this area Category Highest Lowest Average X Collision 0 0 7 Personal Injury 0 1 Pollution Fire Explosion in Contact Berthing Contact Navigation amp Grounding Sources i Incident Database MW Public Entry Figure 53 Incident information bar Marico Marine 62 Report No 14UKHAZ Commercial in Confidence Issue No 02 Hazman II User Manual MARICO The map screen on the incident homepage can show the location of an incident as a pinpoint and it is also possible to display incidents as a heat map Figure 54 The severity on the information toolbar is a key to show the level of severity of the incident The larger the red circle of the incident the higher the score it was given and therefore it has a higher severity The heat map is a visual aid to identify the location of the severest incidents Ja Opt ger Dec AEV i Ov Figure 54 Incident heat map At the bottom of the information toolbar the Sources of incidents can be found In Figure 53 the incidents come from the incident database and from public entry public entries are explained in Section 22 Marico Marine 63 Report No 14UKHAZ Commercial in Confidence a Issue No 02 Hazman ll User Manual MARINE 20 SETTINGS
36. the Risk Criteria tab and enter Register Settings Section 4 1 In the Register Settings there is a dialogue box headed Register Name and it will contain the current name for the register erase the current name replace it with your desired title for the risk register and click Save 11 3 5 Deleting a Register If you are an administrator within your organisation you are able to delete registers In order to do this you must first navigate to your organisation home page Click Show All to view a list of all the risk registers present in the organisation or all risk registers you are permitted to view within the organisation Once you are on this page find the register you wish to delete in the register list hover your curser over the register and click the delete icon that will appear in the far right of the row of the selected register see Figure 39 Marico Marine 44 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE 12 DOCUMENT DATABASE The Document Database tab can be found in the navigation bar at the top of your screen and is where all of the documents uploaded to your register can be accessed 12 1 VIEWING DOCUMENTS To view a document from the document database the item must be downloaded to your computer To begin downloading a document click on the item you wish to view and your browser will begin downloading Once the doc
37. this page you are able to access the edit function To enter the edit function click on the Edit Control icon in the top right corner of the screen Follow the same process when editing the control as you would if you were creating a new one more information is available in Section 7 2 Marico Marine 33 Report No 14UKHAZ Commercial in Confidence Issue No 02 Hazman II User Manual MARINE 8 REVIEWS From the Reviews tab you are able to manage hazards and controls that come up for review When an item comes up for review it will appear here marked in red if the review date is within the month then the review is marked in black The information bar on the Hazards tab will indicate when a hazard or a control is up for review see Section 5 2 8 1 REVIEWING HAZARDS All hazards requiring review will appear in date order for the user to complete a review Figure 31 Registers gt Test Risk Register Register gt Reviews Print hazards due for review Test Risk Register Filters Open Filters Show All Hazards Hazard Reviews Areas All Stakeholders All Vessel Types All Categories All v Controls Review by SMS Owners All v Sort by Rank op Collision commercial vessel and Harbour Sortby Rank sailing vessel Master Designated erson Hazards are ranked by residual risk Tug Girding Highest Risk Lowest Risk Average Risk Fire on fuel barge whilst bunkering Harbour 5 39 0 76 3 25 g
38. to view the public incident page You may wish this page to be available to members of the public or perhaps only accessible to staff in order to record incidents internally for example to record incidents in the Health and Safety incident database The Public Incident Page is displayed in Figure 81 Incident Information Title Incident Date 7 August 2014 Location Type of Incident Collision Vessel Types Select Primary Vessel Type V Name Name ID ID ID Type ID Type None None vi Additional Information Your Information Name Company Position Phone Email Address Address Figure 81 Public incident entry The map can be clicked on to show the location of the incident and the latitude and longitude of the pin point will be inserted in the top right of the incident information page The following details can be put onto the page Incident title e Incident date e Type of incident e Vessel resource types e Additional information and e The contact details of the person filling out the form The save button needs to be pressed in order for the incident to appear in the incident database Marico Marine 86 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE 23 MODIFYING AN INCIDENT In order to make changes to an incident navigate to the Incidents page and select the incident you wis
39. 1 lowest to the register matrix size as the highest For example in a 5x5 matrix a score of 5 will be high likelihood or high consequence Table 1 or 3 in a 3x3 Table 1 Excel 5 by 5 score entry Frequency Consequence Excel Entry Excel Entry In Figure 38 the most likely frequency is 3 which relates to 1 in 100 years see Table 1 The worst credible is shown as 2 which relates to 1 in 1000 years 11 3 3 Viewing a Register Under the Modules tab the five most recently used registers are displayed You are able to click on any of the registers visible to open them Click Show All to view all of the registers in the module You can now move your cursor over the register you wish to open should it not have been within the Marico Marine 43 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE last five viewed This will result in the desired item being highlighted in the list and a view icon will appear to the right of the register s name see Figure 39 To select the register click any area which is populated by the register Provided an administrator has granted you permission to view the register the requested register will load Navigation Risk Module Register 22 Jul 2014 10 42 AM Figure 39 List of Risk Registers 11 3 4 Changing a Register s Name To change the name of the risk register you need to enter the risk register and navigate to
40. 15m Live Information Lat 50 84393333 Lon 1 33536167 Crs 23 Hdg 142 Spa 0 Destination FAWLEY File Updated 07 08 2014 14 17 16 Last Tracked 07 08 2014 13 57 41 Search ITU Database Powered by MARICO Historic data ci Figure 91 Querying a vessel 31 2 NEW SWEPT PATH MARINE peeved wal Citrus GPE Meag Ln quilg N HAMBLE LE RICE High rVision sfacturing PG oO ao X r To request a new swept path click the New Swept Path button in the top right above the map view This will open the request menu as shown in Figure 92 You are prompted to provide some basic information about your request including Marico Marine A title for your swept path and a text description these will help you find the Swept Path later The date of your swept path and you are given the option to extract the following The extract interval of 1 Minute or None is the timing between AIS transmissions If 1 Minute is selected Hazman will only extract one position per minute for the requested vessels which is useful for quick extracts If no interval is selected then all available AIS transmissions will be extracted and 98 MARICO MARINE Commercial in Confidence Hazman II User Manual Report No 14UKHAZ Issue No 02 e The MMSI numbers of the vessels you are requesting Be careful to enter the correct MMSI numbers and that there are no spaces either side in the
41. 3 Highest lowest average risk values of the hazards populating your list are available at a glance as well as an overall count of the total number of hazards and controls populating your lists If you have subscribed to the Incident database the total number of incidents can also be found here In the top right corner there are three icons a padlock a fingerprint and two circles If the padlock is highlighted it means that the register is locked The fingerprint signifies that the audit function is on when highlighted The two circle icon shows that the register is displaying live risk reduction if it is highlighted The risk plot will also refresh itself when a filter is determined by the spread of each individual hazard under that category Think of it like a scatter plot which has had all the plots joined up by their type Risk is a product of the likelihood and consequence of a hazard occurring and the matrix will update depending on the user s input scores Marico Marine 22 Report No 14UKHAZ Commercial in Confidence i Issue No 02 Hazman II User Manual MARINE Highest Risk Lowest Risk Average Risk 5 39 0 76 3 34 BOB Hazards Controls Incidents Risk by Incident Category Figure 23 Information Toolbar and Risk Map When hazards and or controls come up for review the information bar will indicate the number of items in the lists requiring attention this is also true of incidents if you have an
42. 54 Report No 14UKHAZ Commercial in Confidence CO Issue No 02 Hazman Il User Manual MARINE consequence of outcome This combination is termed risk Risk is therefore a measure of the frequency and consequence of a particular hazard Severe Catastrophic CONSEQUENCE o 2 a oO Minor Reasonably HENNE Probable FREQUENCY Figure 46 General risk matrix The combination of consequence and frequency of occurrence of a hazard is combined using a risk matrix see Figure 46 which enables hazards to be ranked and a risk score assigned The resulting scale can be divided into three general categories e Acceptable e As Low As Reasonably Practicable ALARP and e Intolerable At the low end of the scale frequency is extremely remote and consequence minor and as such the risk can be said to be acceptable whilst at the high end of the matrix where hazards are defined as frequent and the consequence catastrophic then risk is termed intolerable Every effort should be made to mitigate all risks such that they lie in the acceptable range Where this is not possible they should be reduced to the level where further reduction is not practicable This region at the centre of the matrix is described as the ALARP region It is possible that some risks will lie in the intolerable region but can be mitigated by measures which reduce their risk score and move them Marico Marine 55
43. 6 4 3 DICTIONARY The dictionary enables you to alter the names of criteria within your risk register to make the programme more suitable for your needs you could for example rename resource to vessel type for the marine industry as in Figure 6 below Note that currently the only items you are able to name are Resource and Sub Resource Click Save once you have inputted your resources Dictionary Translation Resource Vessel Sub Resource Sub Vessel Figure 6 Risk criteria dictionary Marico Marine 8 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE 4 4 CHART The Chart section Figure 7 displays a Google map from which you are able to find and save your location Use the zoom tool and navigation tool on the left of the map or left click the map and use your mouse to drag to your desired location before pressing the Save Location button Register Settings Matrix Settings j Tea wincnester umm Dictionary Pe rsfie East Meon Chart Overlays Hazard Categories Warsash Fareham ne vm BTA Control Types Burley VA Fawley Stubbington z o fils Island _ cats Ems i Hayling Ch SMS Owners jore way k dy W New Milton Vessel Types x s The Solent Northwood Milford Wootton Ryde on Sea Bridge i Yarmouth Newport i Freshwater Bemor Frequency ed z i Sandown Tennyson okey AONB lt a
44. 77 Report No 14UKHAZ Commercial in Confidence Issue No 02 Hazman II User Manual MARICO shown in Figure 71 Data entry is done in the same way as adding a primary vessel see Section 21 3 1 21 4 CAUSES The Causes section provides an area where all factors that may have contributed to the incident can be collated 21 4 1 Possible Causes The Possible Causes section allows for all potential factors contributing to the incident to be identified and presented in a simple manner see Figure 72 You can use the checklists which have previously been defined under the causes section of the incident settings tab Section 20 13 The textbox on the right of the checklists can be used for further elaboration if required Depcaarmareet Chestaabyer see Add Incident New Incident incident Summary Causes incident Location Possible Causes Environmental Vessel Details Equipment PR Human Error l Operational B Z U l lJ E 1 Please state why you think the accident happened E 2 Has any action been recommended by you or anyone else as a result of this accident and If so what and by whom E 3 Has any action been taken and if so what by whom and when Figure 72 Incident causes There are three other text boxes which may be filled out describing why you think the incident happened if any action has been recommended to you as a result of the incident or if any action has been taken
45. Botley ie New Forest w lt Sholing Wickham National Park i Waterlooville 5 na X z Lyndhurst DN Bek Funtington l N wfsash Fareham avant SO ann ad Ringwoo EN p A PA er Hayling Chichester St Phe i Burley Fawley Stubbington Rend E Bosham f Bamham Ang s Por a Brockenhurst TStumunster Wimborne Ferndown A Ems op Donnington Littlehamptor Marshall i Hayling annel a4 Minster i 2 Island er onion Bognor Regis Verwood Sway rek AA Bransgore dv Y Wittering Lytchett a Co po ak AEG Burton New Milton HYmington The Sol Northwdbd ole Winton ppg 7 ie gt Up x Oakdale Milford Wootton Ryde Selsey Holton Bournemouth on Sea 1 Bridge re Heath Poole J a Yarmouth Newport h I Wareham eter Bembridge i Poole Harbour z Rookley Sandown Tennyson PE AONB SE Godshill Shanklin Wight AONB OD Wroxall Map Satellite Swanage Corfe Castle Map data 2014 Google Terms of Use Report a map error Your Swept Paths MMSI Numbers 5 August 2014 Red Jet 5 5th August 2014 Red Jet 5 235071204 Active 7 July 2014 MSM 7th July 2014 MSM 227023100 Figure 88 AIS Swept Path Module 31 1 LIVE AIS Hazman will display live AIS over the map view Each vessel is represented in two ways firstly the predicted track over 6 minutes is shown as a red line extending from the centre of the vessel if the vessel is stationary these will appear as a red dot Figure 89
46. Control modal is where you can set the next review date of your new risk control As well as being able to set the review date and frequency of review you can also assign the SMS Owner Responsible Person within this section by selecting one from the drop down list Marico Marine 32 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE To set the review date of the risk control click on the dialogue box under Next Review Date Hazman will then load a calendar for you Select the appropriate review date by clicking on the day in the calendar Remember to press the Save once complete 7 3 VIEWING A CONTROL To view a control navigate to the risk controls list by clicking the Risk Controls tab in the top left of the window If you know the name of the control you are looking for you can search the name using the search function in the top right of your screen Alternatively you can search for it by using the filter see Section 5 1 or by scrolling through your risk control list Once you have found the control you are looking for click on its entry in the control list to view more information 7 4 EDITING A CONTROL Editing a risk control is much the same process as creating a new control To edit a control click on the one you wish to make changes to from the risk controls list Hazman will then load a page containing more information on the control and from
47. Frequency Descriptions Dictionary Rare ly More Detail Unlikely More Detail Overlays i 5 Possible More Detail Hazard Categories Probable Control Types More Detail SMS Owners Frequent Vessel Types More Detail Stakeholders Frequency Consequences Audit Actions Actions Causes Figure 18 Risk Criteria Frequency 4 13 CONSEQUENCES From this area you are able to add edit and remove Consequence criteria used in the hazard risk assessment process of Hazman To add a new consequence category click the Add Consequence Classification icon A window will appear Figure 19 requiring you to provide a name for the new consequence an abbreviation and a suitable label for each consequence category C1 being the lowest Consequence through to C5 being the highest Consequence Once you have finished this step click the Save icon at the bottom left of the window to create the new consequence classification Marico Marine 17 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE Consequence Name Property Abbreviation PR Consequence Descriptions Negligible Under 10k More Detail Minor 10k to 100k More Detail Moderate 100k to 1 M More Deiail Major 1 10 M More Detail Catastrophic gt 10 M More Detail Save or Cancel Figure 19 Risk Consequence Criteria To make changes to a consequence class
48. Isle of N Map Satellite pa AT ET Map data 2201 FBoodle I Terms of Use Report a map error Consequences Audit Actions Figure 7 Chart tab inside Risk Criteria 4 5 AREAS This section allows you to add edit and delete incident areas from the criteria To add an area click on the Add Area icon see Figure 8 Marico Marine 9 Report No 14UKHAZ Issue No 02 Register Settings Matrix Settings Dictionary Overlays Hazard Categories Control Types Commercial in Confidence Hazman II User Manual Areas Add Area Harbour Approach B Harbour Entrance C Main Channel D Secondary Channel E Inner Harbour F Offshore Waiting Anchorage G Offshore SBM Figure 8 Risk Criteria Areas Hazman will load a dialogue box asking for the area s code and name The area function supports Google Maps for defining specific areas however this functionality currently only affects the Incident Database modules You are able to draw the area on the Google Map chart by clicking twice on the chart to create three points These points can be dragged to form a polygon see Figure 9 New points will be created as you drag a point to allow you to create your desired shape Marico Marine Add Area Test Area Chart Hardley ih A LUY 3 Holbu Vei Fawley Blackfield Ore _ North Solent National Nature Reserve Solent Northwood f d D S Mater j yd
49. MARIC Hazman Demo Hazards Risk Controls Reviews Reports Risk Criteria Registers gt Southampton Demo Register gt Risk Register Summary Southampton Demo Filters Open Filters Show All Hazards Areas All Stakeholders All Vessel Types All Categories All v SMS Owners All Hazards are ranked by residual risk Highest Risk Lowest Risk 6 24 0 76 Average Risk B23 OOB Controls Incidents 5 11 Risk by Incident Category Hazards MARICO MARINE MARICO MARINE HAZMAN II USER MANUAL Hazman Administration Document Database Risk Developer Archive incidents Search Hazards Hazard Title Tanker grounds within port limits Pilot falls from ladder Vessel on fire at anchorage Vessel freeing gas from empty tank suffers fire or explosion Fire on fuel barge whilst bunkering vessel alongside Explosion on vessel during hazardous goods transfer go Collision Between Commercial Vessel and leisure or fishing vg Tug Girding Commercial vessel drags anchor and grounds Oil Spill from Bunkering Operations Collision commercial vessel and sailing vessel Commercial vessels in collision in approach channel Oil Spill from casualty taking refuge in port area Passenger vessel or ferry collides with other vessel Discharging bilges into water Bunker barge damaged on berthing go Buoy jumper injury during mooring operations Divers run over whilst surfacing go Loaded container lost
50. Manual aT 20 7 CONSEQUENCES From this area you are able to add edit and remove consequence classifications see Figure 59 Consequences Add Consequence Classification Consequence Classification Environment People Property Stakeholders Number of Consequence Levels Save Figure 59 Incident consequences The drop down Number of Consequence Levels allows you to choose the amount of consequence levels in that classification This needs to be defined in the incident database settings whereas in the risk register the levels were defined by the risk matrix settings To add a new consequence category click the Add Consequence Classification icon A pop up window will appear Figure 60 requiring you to provide a name for the new consequence an abbreviation and a suitable label for each consequence category C1 being the lowest Consequence through to C5 being the highest Consequence Once you have finished this step click the Save icon at the bottom left of the window to create the new consequence classification Marico Marine 67 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE Consequence Abbreviation Consequence Descriptions More Detail More Detail More Detail More Deiail More Detail Figure 60 Add incident classification in incident settings To make changes to a consequence class click on the item you wish to change and Hazman will load
51. P is an acronym for As Low As Reasonably Practical and can be defined as tolerable if the further complete reduction of a risk in impractical Accident Categories Accident categories are used to organise hazards into categories for assessment Baseline Risk The risk score at the time of your risk assessment Consequence The outcome s of a hazard occurring Frequency The rate at which an event occurs Hazard An event that would be the source of potential damage or harm to a person property reputation or environment Inherent Risk The original risk score given to a hazard with no risk controls attached Risk The probability of an event occurring that has the potential to cause damage to a person someone s property a reputation or the surrounding environment Risk control Anything that would mitigate the risk of a hazard occurring Residual Risk The risk score after a new control with an assigned percentage has been applied Marico Marine 103
52. Reviewed 8 2 REVIEWING CONTROLS To review a control you need to navigate to the Control Reviews page Click on the reviews tab and then the Controls icon to the right of the information bar You will then be presented with a list of the controls that require reviewing To review a control click the one you wish to review and Hazman will redirect you to the control overview page If you believe nothing requires changing click the Mark as Reviewed icon at the top of the page Alternatively if it is appropriate to make changes to the control click the Edit Control icon Hazman will redirect you to the Edit function see Section 7 4 Once you have made the required alterations to the control click the Save Control There will then be a review checklist pop up requiring you to specify the changes you have made to the control Complete the checklist tick the Complete Review checkbox and click the Save icon at the bottom of the page to complete the review Marico Marine 35 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE 9 REPORTS Hazman Il comes with the ability to generate summary reports for each risk register and are classified by three types Organisation Reports Section 9 1 Reviews Reports Section 9 2 and Risk Reports Section 9 3 These reports can be viewed in Hazman itself or alternatively you can export them to PDF
53. UKHAZ Issue No 02 3 RISK REGISTER HOME SCREEN Commercial in Confidence Hazman II User Manual MARINE The risk register home screen appears as in Figure 3 below The relevant section in the manual for each feature is highlighted Risk Controls Reviews Reports Audit Document Risk Criteria patabase Risk Developer Section7 Section 8 Section9 Section 10 Section 4 Section 12 Section 13 Hazards ARICO Sertion 6 MARINE Marico Marine UK Regisers gt Test Risk Registar Register gt Risk Register Summary Test Risk Register Fillers Filter Menu Areas AN Stakeholders All Section 5 Vessel Types AN Categories A1 SMS Owners All Sort by Rank Hazards are ranked by residual rsk Highest Risk LowestRisk Average Risk gs9 Hoz B s HOR Risk Summary Section 5 Risk Plot Section 5 Rank of Hazard in the Register Search Hazards Hazard Title Pilot falis from ledder Tanker grounds within port limits Vessel on fre st anchorage Vessel fresing gas from empty tank suffers fire or explosion Fire on fuel barge whist bunkering vessel siongside D Expiosion on vessei during hazardous goods transfer E Collision between Yacht and Ferry Tug Girding Oo gt i aa a at o Commercisi vessel drags anchor and grounds E3 O Spill from Bunkenng Operstons Collison commercial vessel and sang vessel Oo Commercial vessels in collision in approach channe E Oi Spill from casualty taking refuge in po
54. XML or DOCX files and view them using third party software To save any report you have made in Hazman you can either publish it in the register Section 9 4 or export it Section 9 5 You are able to apply filters to any current report viewed in Hazman so you can search for items of interest efficiently or limit the risk register for comparison Your report items can be filtered either by e Area e Incident category e Stakeholders e Vessel type s Resource type e SMS Owner Responsible Person 9 1 ORGANISATION REPORTS The Organisation Report allows you to select multiple registers and create a report displaying their hazards inherent risk residual risk and mitigation effectiveness 9 2 REVIEWS REPORTS The Review Reports section enables you to create a report on the hazard reviews or the risk control reviews within your register To create a report click on the item hazard reviews or risk control reviews the page will refresh and a report on the desired item will be loaded 9 3 RISK REPORTS The Risk Reports section enables you to create the following reports e Risk Rank Summary A brief summary of the risks ordered by their rank score e Ranked Hazard List Full ranked hazard list with all information on hazards ordered by their rank score e Risk Data A list of the risks and their input scores Marico Marine 36 Report No 14UKHAZ Commercial in C
55. and consequence categories are logarithmic increase in a tenfold step e g 1 10 100 1000 Figure 47 shows how the consequence and frequency increases across the categories uw D W Consequnce Category 5x5 Matrix Frequency Category 5x5 Matrix T T l T T T 2000000 4000000 6000000 8000000 10000000 2000 4000 6000 8000 Property Cost 5x5 matrix Return Period 5x5 matrix Return period years Figure 47 Left Consequence category vs property cost plot Right Frequency category vs return period plot Therefore the actual risk matrix employed resembles a 3D shape as represented in Figure 48 Marico Marine 58 Report No 14UKHAZ Commercial in Confidence z Issue No 02 Hazman II User Manual MARINE Figure 48 Hazman Risk Matrix 16 1 4 Hazard Ranking The risk scores obtained from the above process are then analysed further to obtain four indices for each hazard as follows e The average risk score of the categories in the most likely set e The average risk score of the categories in the worst credible set e The maximum risk score of the categories in the most likely set and e The maximum risk score of the categories in the worst credible set These scores were then combined to produce a single numeric value representing each of the four indices The hazard list was then sorted in order of the aggregate of the four indices to pro
56. ard details or jump to the edit hazard functionality by selecting the corresponding links Marico Marine 24 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE 6 3 ADDING A HAZARD To add a hazard to the register click the Add Hazard icon Hazman will then redirect you to new hazard user interface Important As you proceed through the tabs the information entered will not be saved until you press the save button To avoid losing your work please ensure that you save often and do not click on another tab or press the back button in your browser 6 3 1 Hazard Description This section provides you with an area to give a detailed account of the new hazard e The Hazard Title box e Hazard Detail dialogue box allows you to enter a brief description regarding the hazard e The Possible Causes dialogue box is where you can select from the tick boxes and list in the dialogue box all the possible causes of a hazard e The Remarks area is provided for you to enter any additional information that may be relevant e The Most Likely Outcome should list all possible consequences of a hazard occurring in its most likely case and e The Worst Credible Outcome should list all possible consequences of a hazard occurring in its worst credible case You can click the Next button to move onto the next tab when creating a hazard o
57. ata provided by Hazman we have made it possible for you to export your reports as PDFs Excel files and Word documents While viewing the report in Hazman click on the Export to icon that creates the format you want These icons are located in the top right of your screen below the navigation tabs Your report will be converted into your chosen format and then begin downloading Marico Marine 37 Report No 14UKHAZ Commercial in Confidence Issue No 02 Hazman II User Manual 10 AUDIT Hazman is not only a risk assessment tool but offers the functionality to maintain and periodically review your organisational risk Once the risk register is in audit mode activated in the Risk Criteria tab any changes you make to the register will be recorded in this section When hazard and control entries are edited or reviewed an entry is made in the Audit section to provide users with an extensive record of the activity of users within the register see Figure 33 Important It is recommended that the Auditing function in Risk Criteria is enabled only after you have setup your risk register for the first time The initial configuration can be time consuming with auditing already enabled The information in the audit log shows the date of the action type of action taken by whom which hazard or risk control the action was taken on and a user entered description of their action Date Type Action User Title Description H
58. azman II User Manual Register Settings Overlays a Add Overlay Dictionary Overlay Show Chart Figure 11 Risk Criteria Overlays Hazman will load a dialogue box asking for the overlay s name the image file and the tfwx file of the image Figure 12 Add Overlay Upload Image Browse Upload tfwx File P S E Warsash Fareham S i y d f KO b aa Fawley Stubbington _ SS Aa Portsmo SEN _ Gosport we Sg 23 w Milton stymingto PG no eens th ape The Solent woo Map Satellite Gol Ia BL pe Nontwogd SE map satelite ee ee Map data 82014 Google Terms Report a map error Figure 12 Add Overlay dialogue box Once these have been entered click Save Your new overlay will now appear in the list To edit or delete an overlay click on the entry that you wish to change and an Edit Overlay box will open To delete an overlay click the Delete button in the bottom right corner of the box You are able to Marico Marine 12 Report No 14UKHAZ Commercial in Confidence Issue No 02 Hazman II User Manual select which overlays are displayed by ticking the Show check box alongside the overlay s name Figure 13 Overlays Add Overlay Overlay Overlay 1 Chart 2 Overlay 2 Figure 13 Overlays tab The order of overlays can be changed by clicking the button with three horizontal lines and dragging the overlay to the de
59. azman Tanker grounds within port 24 Jul 2014 24 Jul 2014 Hazard Reviewed Administration Emits reviewed Hazman 24 Jul 2014 Hazard Deleted Administration Test Hazard Hazman 24 Jul 2014 Control Deleted pet Test control Hazman 24 Jul 2014 Control Deleted Administration Sample Control Hazman 24 Jul 2014 Control Deleted Administration Sample Control 2 Hazman 22 Jul 2014 Hazard Deleted Aian Test hazard on 15th July Figure 33 Audit Log in Hazman II The actions undertaken while in audit mode can be exported using the functionality of the report tab Marico Marine 38 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE 11 MANAGING YOUR ORGANISATION Each Hazman user is a member of an organisation The organisation holds a list of users and risk registers applicable to that organisation and the organisational home page is the first page you will see after login Please note that a number of these features are only available to subscribers of the Premium package 11 1 MANAGING USERS ADMINISTRATORS ONLY Users who have been provided with an administrator role on Hazman are able to manage users within the organisation These administrators have the rights to add new users edit existing users and remove users 11 1 1 Adding a User From the organisation home page select the Users tab and click the Add User icon You will then be redirected to an Add User dia
60. box You can also enter a vessel name to help keep track of your extracted data Swept Paths Settings Archive i tat MEET Swept Path gt Request Swept Path Request Swept Path Request a Swept Path Title Title of Swept Path Description Romsey Description of Swept Path Date 7 August 2014 C Include Next Day Interval nal Park O Lyndhurst l Broc jhurst Sway ton Lymington The Solent Milford on Sea ES Sholing G T Park Gat Sas Reach Fecha Widley Iii Re len Colden d C ast Mahn ommon Zy tleigh FairOak Bishop s Waltham Clanfi Hambledon Bitterne Horn Wickham Waterloovi Stubbington am f h Port out Gos rt LS 4 Northwogd Wootton Ryfe A Bridge y MMSI Numbers Yarmouth N ewp ort Vessel Name Freshwater 4 k Tennyson Sg j Rookley AONB sie o hill A Wight AONB COdshil Shanklin gk ne sle Wroxall Map Satellite aA Map data 2014 Google TermsofUse Report a map error Sandown Required Vessel Name Additional MMS Additional Vessel Name Grete ss Additional MMS Additional Vessel Name Additional MMSI Additional Vessel Name Additional MMSI Additional Vessel Name Additional MMSI Additional Vessel Name Additional MMSI Additional Vessel Name Additional MMSI Additional Vessel Name Figure 92 New Swept Path Request Once you are happy with the settings click Save Swept Path in the top right o
61. ccesccceeesececsuaececseusecessuecessueeceesensecessuneess 39 Fe SNE 41 FUN NE 41 Pee 42 Figure 38 Example of Hazman Upload spreadsheet rrrnrnnnrrnnnnnrrnnnnnnrnnnnnnnrnnnnnernnnnnnrnnnnnnernnnnnesensnnene 43 Figure 39 LRS 44 Figure 40 Risk Control effectiveness entry ccccccssseccceseccccesscccceesececeeececeeusccessusecesseeeceeeeuseeesauneses 49 Figure 41 Impact of Risk Control Effectiveness 1 rrrrrnnnrnnnrrnnnnnnnnrrnnnrnnnnnrnnnrnnnerrnnnrnnnerrnnnnnnneerennnnnn 50 Figure 42 Impact of Risk Control Effectiveness 2 rrrrrnnrrnnnrrrnnnnnnnnrnnnrnnnnrrnnnrnnnerrnnnrnnnennennrnnnesvennnnne 51 Figure 43 Impact of Risk Control Effectiveness 3 rrrrrnnnnnnnrrrnnnnnnnrrnnnrnnnnrrnnnrnnnerrnnnrnnnernnnnnnnnesnnnnnnn 51 Figure 44 Movement of Risk Plot rrrrrannrnnnnnnrrnnnnnnrnnnnnnrrnnnnnernrnnnernnnnnnrnnnnnnsnnnnnnennnnnnnsnnnnnnssnnnnnssnnnnnene 52 Figure 45 Marico Marine hazard identification proceSS cccccccsssecccceseccceescceeausececeeeeceeseeseeessuneces 54 Figure de General Go EEE ee EN 55 Figure 47 Left Consequence category vs property cost plot Right Frequency category vs return PETN 58 Te AE Ge EE 59 Figure 49 Incident database NOME SCI CCM sxc scesecceavidancsecsiveasatinvestancoventvadeydasornasean See 60 Figure 50 Accessing Incident Data dSeS atacscessanvaessatscusetersvenendaceswawsaenimadulesindeteunwnehdasutapeanueeimadasninteuatte 61 Figure 51 Incident database acces
62. d or deleted by clicking on the name and making the appropriate changes Sub types can be manipulated in exactly the same way Marico Marine 15 Report No 14UKHAZ Commercial in Confidence Issue No 02 Hazman II User Manual MARINE Add Resource Type Resource Type Sub Resource Types Sub Resource Type Add a Sub Resource below Add Sub Resource Type Sub Resource Type Save Sub Resource Type Figure 17 Risk Criteria Add Resource Type 4 11 STAKEHOLDERS Here you are able to add change and delete existing Stakeholders within the register To add a new Stakeholder click on the Add Stakeholder icon A pop up window will appear asking for the stakeholder s name and person responsible Click Save to add the new stakeholder An existing stakeholder can be edited or deleted by clicking on the name and making the appropriate changes 4 12 FREQUENCY The Frequency tab of the risk criteria module enables the user to make alterations to the frequency scales in the risk assessment area of Hazman The number of frequency options is controlled in Matrix Settings Section 4 2 Matrix Settings To change the frequency descriptions click on the dialogue box of the entry you wish to alter and type in the desired replacement see Figure 18 Marico Marine 16 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman ll User Manual MARINE Register Settings Fre quency Matrix Settings
63. dent navigation INCIGDENL cccccccccessseeccceseeseccecseeesecceeseeeeecceseeenseceessueeeeeesteeenes 75 Heure 70 mcident locati T EE EN EN 76 Figure 71 Add primary vessel deal vaare 77 Pee NINO 78 Figure 73 Add incident consequences tab rrrnrnnnnnnnnnnnrnnnnnnnnnnnnnennnnnnnennnnnnnnnnnnnennnnnnesnnnnnnennnnnssennnnene 79 Figure 74 Consequences near miss slider cecccccsssecccceseccccescccceusececcuececeeusecessueceeseneceeseeeecessensess 79 Figure 75 Most likely consequences slide bar rrrrrnnnnnnrnnnnnnrrnnnnnnrnnnnnnrnnnnnnennnnnnennnnnnnsnnnnnnsvnnnnnesensnnene 80 Figure 76 CONSEQUENCES people Nuvi 81 ICIS TN ANT 4 82 Figure 78 Upload document dialogue box rrrrrnnrrrnnnnnrrnnnnnrrrnrnnnernnnnnnrnnnnnnsvnnnnnennnnnnnsnnnnunsennnnssensnnene 83 Figure 79 Request a swept path ae 84 PTE 85 Fe PINNE 86 FIGURE 82 Incident EEE EEE 87 Fig re 8 Incident markas TO NEVE sd en 88 PI ROS A Se OC UNION EE 92 Figure 85 Swept Dati OF NYK Hermes eessen EEE 93 Figure 86 AIS Module location ccseccccssececceseccccesececsueccceuseceeeusececsusecesseucceseuecessuneceesegsesessuneees 94 Fedre 87 Chart SWEDE path Seting S kes 95 Figure 88 AIS Swept Path Module Lavvo ed 96 Hoare ee OE EEE 97 Figure 90 Live NS Ose 97 Feur or CUS VOSS ETE E E 98 Figure 92 New Swept Path REGUS t uvenn 99 Figure 93 TEN 99 Figure 94 Viewing NNN 100 Figure 95 Playback lag with vessel details c ccescccc
64. dministration Risk Module Navigation Health and Safety Corporate Recently Used Recently Used Recently Used Test Navigation Register H amp S Ashore Corporate Risk Southampton Demo Test register Fleet Review Southampton Demo 2 Incident Module Figure 50 Accessing Incident Databases Entering the incident database directly from a risk register can be done by clicking on the Incidents tab Figure 51 Hazman Demo i Hazman Administration Hazards Risk Controls Reviews Reports Audit Risk Criteria Document Database Risk Developer Archive Registers gt Test Navigation Register Register gt Risk Register Summary S pe Add Hazard Test Navigation Register Figure 51 Incident database access from a risk register Marico Marine 61 Report No 14UKHAZ Commercial in Confidence Issue No 02 Hazman II User Manual 19 INCIDENT DATABASE FILTER AND INFORMATION TOOLBAR The incident database filter see Figure 52 allows you to filter incidents by e Area e Vessel type Resource type e Incident category e Events e Review stage or e By date Filters Open Filters Show All Areas All Vessel Types All 7 Categories All Events All Stages All v From 28 July 2013 tf O O Figure 52 Incident database filter and information toolbar The incident information bar Figure 53 shows the incident categories and their marker for the incident map The incident count
65. ds gt Hazard Hazards Highest Risk LowestRisk Average Risk Test Hazard 539 Hoz Bjs2 AOR Hazards Controls Incidents 3 7 HAZARD REFERENCE 47 IQ 30 RESIDUAL RISK 092 Hazard Risk CATEGORY MV Collision Hazard Criteria Stakeholders Affected Area Areas Affected 26 of 27 lt gt Search Hazards pe RANK MOST LIKELY tu 26 of 27 cs cS INHERENT RISK a ct 0 95 ihe Vessels Involved Primary Vessel Vessel Type All Sub Vessel Type All Secondary Vessel Vessel Type All Sub Vessel Type All i RA Comes vw Solent Northwood x Wootton Bridge Newport Rookley S dk Map Data Tams of Use Hazard Description Most Likely Outcome Detail Controls Figure 27 View Hazard Marico Marine included In 5aseline Risk Assessment 24 Jul 2014 Freq 0 EN Review Every 1 year by Authorised External Body Last review Next review 0 Incidents in These Areas p lt Worst Credible Outcome Possible Causes Cons Freq en 9 Ett WORST CREDIBLE Current Effectiveness 30 28 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE 6 3 7 Printing the Hazard To make it easy for you to present and distribute information Hazman is able to convert hazard detail into a print and email friendly PDF copy This can be done by clicking on the Print Hazard icon in the top right of the screen Figure 27
66. duce a Ranked Hazard List with the highest risk hazards prioritised at the top Marico Marine 59 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual a 17 INCIDENT DATABASE There are three incident databases that your organisation may subscribe to which are Navigation Health amp Safety and Corporate databases The incident database home screen is shown in Figure 49 On the left is the filter and information toolbar see Section 19 The map illustrates the location of incidents within the database and a list of all incidents is displayed below the map AR Navigation Incident Register Pet Hazman Demo Hazman Administration Incidents Home gt Southampton Demo Incident Database gt Incidents Search Incidents p Add Incident Southampton Demo l 3 KE MG Eastleigh Fair Oak i Filters Open Filters Show All he Bishop s A Waltham Clanfield lt Hambledon xf srdingbridge a rn Areas All Vessel Types All vi dge ha T New Forest Categories All Events All Stages All v a U National Park a V Waterlooville d w VA D From 30 July 2013 to hy Lyndhurst Funtington i Hayling Island 1 Chiche Bosham s x Emsworth a _Donningt Hayling Channel s Island West Birdham gt yA W xe Ao Wittering p i St Leonards i Highest Lowest Average p Burley Brockenhurst rndown 0 07 Bransgore Sway Hum ap 0 1 x ja p
67. e Bridge s uo f Map data 2014 Google Terms of Use Report a map error Sry Rortche RA ow wo H Stubbington Hardway if ut Lee Wgthe Solent Figure 9 Add Area 10 Report No 14UKHAZ Issue No 02 Commercial in Confidence Hazman II User Manual MARICO MARINE After you have created your area click Save Your new area will now appear in the list To edit or delete an area click on the entry that you wish to change and an Edit Area dialogue box will open Figure 10 To delete an area click the Delete button in the bottom right corner of the box Edit Area Name Test Area Chart en ve te Hythe Park Gat Wickham Stubbington Warsash Fawley Portsmouth Gosport t jton Northwood Wootton Bridge The Solent Yarmouth Newport 1 i t ates Bembridge 1 SOO A J e Waterlooville RA i u avam Hayling Vg Island j Em Hayling Island W EE Sandown 2 Map data 2014 Google Terms of Use Report a map error Figure 10 Edit Area 4 6 OVERLAYS This section allows you to add edit and delete overlays from the Risk Criteria It is recommended that you contact a Marico Consultant if you wish to make any changes to your overlays You add an overlay by clicking on the Add Overlay icon Error Reference source not found Marico Marine 11 Report No 14UKHAZ Commercial in Confidence Issue No 02 H
68. e utc 10 58 08 Type 0 Overlay Chart2450 tif Southampton Live Overlay Figure 95 Playback lag with vessel details Other options are available at the top of the screen include e Export data to KMZ this will open the swept path data in Google Earth if installed e Edit Swept Path to change the details of the swept path extract e Archive Swept Path to move the swept path to the archive tab and e Remove Swept Path to delete the swept path Marico Marine 101 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE 32 ARCHIVE The archive allows you to store swept paths without your main display being cluttered To archive a swept path click on a swept path on your main display and press the Archive Swept Path button It will then be moved to the archive tab Figure 96 To restore the swept path simply find and click on the swept path in the Archive tab and press Restore Swept Path Archive Archived Swept Paths Search Swept Paths Archived Swept Paths Date Swept Path MMSI Numbers 05 Aug 2014 Red Jet 5 5th August 2014 Red Jet 5 235071204 Figure 96 Archived swept path Marico Marine 102 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE 33 GLOSSARY ALARP The area in between the intolerable and acceptable areas on a risk matrix used in risk assessment ALAR
69. edruth The Roseland Gwithian Heritage Coast St Ives Camborne Lanner Documents Zennor Stithians Hayle Portscatho rot Penryn Pendeen Falmouth l Wendron St Just Marazio Penzance Lam I Constantine Breage ja ston Mousehole Porthleven Sennen 5t Buryan a The Lizard Heritage Coast Mullion St Keverne a The Lizard AONB Landewednack Crejejsile Map Satellite LA gt s4 Map data 2014 Google Terms of Use Report a map error Did the incident occur in Traffic Separation Scheme Yes O No Did the accident occur within the operational limits of a port O Yes O No Figure 70 Incident location At the bottom of the page there is the opportunity to indicate if the incident occurred in a traffic separation scheme and whether or not it occurred within the operational limits of the port 21 3 VESSEL DETAILS RESOURCE DETAILS This section enables you to input details on the vessel s resource s that were involved in the incident Marico Marine 76 Report No 14UKHAZ Commercial in Confidence a Issue No 02 Hazman II User Manual MARINE 21 3 1 Primary Vessel To add details of the craft primarily involved in the incident click the Add Primary Vessel icon and the Primary Vessel window will appear Figure 71 Move through the tabs in the top left of the screen entering as many details as possible The Essential Details tab is where you can provide the vessel s pa
70. ey outline with a black border when zoomed out this may appear as a black dot The three sliders and the play button in the bottom left of the screen are your playback controls e Pressing the play button will play the vessel track in fast time e The top slider will allow you to jump to certain time points by clicking on it You can also drag the slider position by holding down left click on the slider point and moving it left and right e The Speed slider controls the speed of playback The slowest option slider dragged to the left is approximately one minute of data played in one second The fastest option slider dragged to the right is approximately one hour of data in one second and e The Lag slider controls whether the playback shows previous vessel positions often referred to as the Snail Trail You can get more information about the vessel position by hovering your mouse over the vessel position This will provide details about the vessel at each point in time including speed course and heading Marico Marine 85 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE 22 ADDING A NEW INCIDENT PUBLIC ENTRY A webpage may be created to allow individuals to enter incidents to the incident database The public incident URL is automatically generated in the incident Register Settings tab Section 20 1 On the Register Settings tab you are also able
71. f the screen Hazman will take you back to the main display and you will see your recent request with a status of Pending see Figure 93 Extracting data can take a while if no interval and several vessels are requested so please be patient Once the extract is ready the status will turn to Active Date Swept Path Interval MM SI Numbers Status 3 July 2014 Southampton Patrol 0307 2014 1 Minute Southampton Patrol 225073277 23 June 2014 Red Falcon 23 June 2014 None Red Falcon 235014395 21 June 2014 Red Falcon Berthing 21 08 2014 None Red Falcon 2350142365 10 June 2014 Etretat engine failure 1 Minute Etretat 228022900 SD Indulgent 235070783 Figure 93 Pending Swept Path You may also use the live AIS overlay to select a vessel on the screen and you can copy and paste the MMSI number when requesting a swept path Marico Marine 99 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE 31 3 VIEWING YOUR SWEPT PATHS Once you have a swept path active you can view it by clicking on the entry on the main page Figure 94 You will then see your map view with several additional buttons you may wish to turn off the live overlay to de clutter the view Your vessel s will then be displayed at a single point of time as a grey outline with a black border when zoomed out this may appear as a black dot Swept Paths Settings Archive Swept Path gt Red Jet 5 Sth August 2014
72. gure 68 MAR Navigation Incident Register Hazman Demo Hazman Administration Incidents Home gt Southampton Demo Incident Database gt Incidents Search Incidents Add Incident Printable Southampton Demo i sn 7 Eastleigh Fair Oak i Filters Open Filters Show All Bishop s A Waltham Clanfield lt gt l Som Hambledon Areas All Vessel Types All w Adingbridge Cadham ee Totton Horndean New Forest ae i Categories All v Events All Stages All v National Park z amp Waterlooville Verwt ZO E From 30 July 2013 to Lyndhurst Funtington Ringwoo En ard i in y Chiche Highest Lowest Average St leonards Burley paving Bosham s Brockenhurst xi s slan Ww Emsworth i _Donningt mdown z 4h i o 4 fz a Hayling Channel 4 G 4 2 0 SN rt Island m Birdham Sway yee use R est m ee Bransgore Wittering p Hu a Personal Injury 5 15 se Burton New Milton Lymington A DK The Solent Winton lt Id Pollution 3 8 Milford Selsey urnemouth on Sea Yarmouth op Newport rd Freshwater Bembridge FirelExplosion 1 8 HB Contact Berthing ER 1 5 b KO A Rookley Sandown l ennyson f Map Satellite Ceerle A Isle of li i D Contact Navigation EE 2 ALe Wiaht AONB Godshill Shank Map data 2014 Google Terms of Use Report a map error incidents Healmap C Overlay areas from Test Navigation Register hd amp Grounding
73. h to modify Click on the Edit icon which can be found in the top right corner of the screen Hazman will take you to the Edit Incident page which has the same layout as the Add incident page Section 21 Make your desired changes to the incident and press Save Incident 24 REVIEWS Incidents come up for review annually compared to hazards which can have their review date defined The reviews tab Figure 82 displays your incidents up for review and they are divided into two tabs incidents and public incidents Registers gt Southampton Demo incident Database gt Reviews Southampton Demo Filters Open Filters Show All incidents Incident Reviews Areas All Vessel Types All Categories All v Events All Stages All Public Incidents From 7 August 2013 to aaa Loaded container lost overboard 2 Mar 2014 Collision between two sailing 12 Mar vessels 2014 Near miss 2 Apr 2014 Figure 82 Incident reviews The incident reviews may also be accessed by clicking on the small red box in the corner of the incident count box found on the incident or hazard home page To review an incident click on the appropriate incident you wish to review to be taken to the incident overview page At the top of the page there is a Mark as Reviewed button highlighted in Figure 83 Marico Marine 87 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual
74. hazards by either residual or baseline risk e display live risk reduction e enable auditing e lock the risk criteria the risk register or neither and e activate actions Once the register settings are defined click Save Marico Marine 6 Report No 14UKHAZ Commercial in Confidence Issue No 02 Hazman II User Manual Hazards Risk Controls Reviews i Risk Criteria Document Database Risk Developer Archive Incidents Registers gt Test Risk Register Register gt Risk Criteria Settings Filters Open Filters Show All Register Settings Register Settings Areas All Stakeholders All Vessel Types All Categories All Matrix Settings Register Name SMS Owners All Test Risk Register Dictionary Sort by Rank v Chart Hazards are ranked by residual risk Test Group Register Group Optional Highest Risk Lowest Risk Average Risk Areas sd et Register Start Date 5 39 0 76 8334 HOB at 1 July 2014 Hazards Controls Incidents T 17 Hazard Categories Baseline Risk Assessment Date Control Types Rank Hazards by re Residual risk V Vessel Types Display Live Risk Reduction Saving Edits Require Audit Frequency Yes Lock Status Consequences a Unlocked v Audit Actions Actions Stakeholders Actions Causes Figure 4 Register settings 4 2 MATRIX SETTINGS The matrix settings tab Figure 5 allows customisation of your risk register including tailoring the layou
75. he Risk Control title in the list If all of the controls for the register do not appear in the list ensure that the filter is not activated To turn off a filter click the Show All icon in the top right of the filter The list will now be populated with all controls contained in the register Hazards Risk Controls Reviews Reports Registers gt Test Risk Register Register gt Risk Controls Test Risk Register Filters Open Filters Show All Areas All Stakeholders All Vessel Types All v Categories All SMS Owners All Sort by Rank v Hazards are ranked by residual risk Highest Risk Lowest Risk Average Risk 5 39 0 76 B3235 HOB Hazards Controls Incidents 13 T 17 Risk Criteria Document Database Risk Controls Aids to Navigation AIS system Buoy Jumper PPE Buoy Jumping Procedures Channel Clearance Procedures Contractors Safety Policy amp Procedures Diving Code of Practice Emergency Response Plan Emergency Towage Vessels Enforcement Patrols Port Authority vessels Enforcement Policy External recommendation External Vetting Fendering Fuel barge design Fuel Barge Operating Procedures Leisure Craft Operating Rules Leisure craft refuelling procedures Local Bye laws Local Emergency Services Local Licensing Scheme Risk Developer Archive incidents Search Hazards L Add Control Type Aids to Naviogation Buoys lights etc Aids to Naviogation Buoys
76. ick Edit Control You are then able to click the Archive Control button The risk control will now be removed from your register and made visible in your archive 14 4 RESTORING A RISK CONTROL To restore a risk control click on the control you wish to restore under the Archive tab and click the Edit Control icon It is now possible to press Restore Control and the risk control will be transferred to your register Marico Marine 47 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE 15 RISK REDUCTION Active Risk Reduction is a feature in Hazman II which enables users to assess the effectiveness of risk control measures It is a relatively complex area of risk assessment which requires careful consideration It should only be utilised for whole risk registers as partial implementation into an individual risk register may void the risk ranking algorithm Given its complexity it is explained in full in this section Important Risk reduction is entirely optional and only affects a risk register and risk assessment if you choose to use it Risk controls aim to reduce the risk score of a hazard and can affect the likelihood or consequence of that hazard for example buoyage reduces the likelihood of grounding whereas life jackets reduce the consequences if a man falls overboard If you can estimate how effective a risk control is at reducing the ris
77. ig re 12 Add OR 1 EN 12 Pee NN 13 Figure 14 RISK Criteria Haarde NS 13 Figure 15 Risk Criteria Edit Hazard Category cccccccssseccccesseccceeseccceeececeeuseceseuececseeeceeeeueecessuneees 14 Figure 16 Risk Criteria Edit Control Type ccccccsssccecesececcescceceeececeueececeeusccesauecessegeceeeenecesseneess 15 Figure 17 Risk Criteria Add Resource Type rrrrnnnnnnrnnnnnnrnnnnnnnrnnnnnennnnnnnvnnnnnnnnnnnnnennnnnnnsnnnnnnsnnnnnnesnnnneene 16 Figure 18 NENNE 17 Figure 19 Risk Consequence Criteria arrrrnrnnnnnnnnnnnrnnnnnnrnnnnnnrrnrnnnernnnnnernnnnnnsnnnnunennnnnnesennnnnsennnnssensnnene 18 Fig re 20 Risk Criteria Audit ACTIONS vr 19 ie 21 RISK CHIC Klar NNN 19 eh 21 Figure 23 Information Toolbar and Risk Map rrrnrrrnnnnnrrnnnnnrrnnnnnernnnnnernnnnnnnrnnnnnernnnnneernnnnnsennnnnssennnnene 23 le TNT 24 Fig re 25 ASSESSING Aa Hard ST La 26 SEG go EEE eetacumsee oes 27 Figure 27 View re 28 PICO EG OE EE 30 Figure 29 RISK Contro DEN vvs 32 Figure 30 Setting Frequency and Consequence cccssscccsseccceseeccesecceesceceececeeceeeneeeeencessecensueceneness 32 Marico Marine vi Report No UK14HAZ Issue No 02 MARICO Commercial in Confidence Hazman II User Manual Eg zara REVIEWS EEE uiwersaoueiconen ents 34 SPES 2 Mark SE EN EE EE NE eee 35 Pre SMN Renee ener ern eee ee eee emer Tne er ee ee es 38 Figure 34 The Add User interface ccccccssccccceseccccessecccsuece
78. incident database It will show this by adding a red icon in the top right hand corner of the box which requires addressing Using Figure 23 as an example the information toolbar is indicating that there are two hazards three controls and seventeen incidents requiring attention To directly jump to the reviews click on the red number icon Marico Marine 23 Report No 14UKHAZ Commercial in Confidence Issue No 02 Hazman II User Manual 6 HAZARDS TAB The Hazards page enables you to manage all the hazards within the risk register 6 1 HAZARD LIST The hazard list Figure 24 is populated with hazards within the risk register that you currently have open Ifa filter is applied only those hazards that fulfil the filter criteria are displayed To turn off this filter click the Show All icon in the top right corner of the filter Figure 22 MARICO Se MARINE Marico Marine UK azman Administration Hazarde Risk Controls Reviews Reports Audit Riek Criterta Document Database Risk Developer incktente Registers gt Test Risk Register Register gt Risk Register Summary Search Hazards p Test Risk Register Filters Hazards Areas Al Stakeholders All 7 Vessel Types All Categories All Ref Category SMS Owners All styra V Pilot fais rom ladde Personal Injury Tanker grounds within port limits Grounding Hazards are ranked by residual nsk Vessel on fire st anchorage Fire Explosion ighe
79. incident reportS rrrrarrrnnanrrrnnnrrrnnrrrrnnernrnnernnnnernnneenrnnevennnevnnnnrnnussennussennnssenen 90 ENN 91 28 Incident DOCUMENT Datla Dd Se sisiiinncssveiasnscncaronievnsrnveeuitrorensedensatuntewuiaupsuceasustneteatbecntoussuersavncanenies 92 ZOE VENN siete cere gaice cesn secretes EE A 92 28 2 Uploading COCUMEIS sc secccccssnsisucddessanseseesioatdecswtwasondaewedarssedavadideaddensnscetnndasnasecwasdeaeteeensans 92 2 SM PMO EE 93 L NENNE 93 gt EEE EEE NR OP EE 94 DE Ga EN EE A 94 DV 95 TVEN a T T 95 VATN 95 LON 96 SLE ETE 96 L NNN 98 Marico Marine Report No UK14HAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual 31 3 VIEWING your NNN 100 E EEE ses aeuecteeveumnientuusriotsitawieraunsteroenuivesaeniaene 102 NNN 103 FIGURES Fig re 1 NNN arn en ere er gn ee Seen ae ene ee 3 Figure 2 Your Organisation s home PAE ccsseccccssscccceesececcesecccceeseceeeuseceeceececseesecessusecesseeceeseeaeeetas 4 FE NPE NTN 5 Fiure TRE SN 7 AEG AEE EE EE 8 Figure 6 Risk criteria dictionary rrrrnrnnnrrrnnnnrrnnrnnnrrnnnnnernnnnnnrnnrnnnsnnnnnnevnnnnnennnrnnnsennnnnennnnnnesennnnnsennnnneenne 8 Fe 7 Chart tabinside Risk CP NN vr 9 FA ol a Gl ale al gk Wd ac eee eee anne ee eee eae rer ee ene 10 Poewe o be Xe 0 7 1 EEE EE re 10 PENNEN vr 11 Figure 11 Risk Criteria OverlayS ssivsseisisvescssaessustncdeouentseendeioernanceeasasustoerssatesnecetovearedeninnsedsaeaweetannene deans 12 F
80. k of a hazard occurring then you can calculate risk control effectiveness There are three assessments of risk required for risk reduction to be effective These are e Baseline Risk The calculated risk score at the time of your risk assessment This includes all current risk controls e Inherent Risk The baseline risk score without any risk controls applied E g your risk assessment is typically undertaken with risk controls in place but inherent risk is the score if all risk controls were removed and e Residual Risk The baseline risk score with additional mitigation measure in place that were not included when the risk assessment was undertaken 15 1 UTILISING RISK REDUCTION In the Assessed Risk tab of the Add Hazard wizard Section 6 3 3 you score the frequency and consequence values for the most likely and worst credible occurrence of a hazard The next step of the process is the risk controls tab where you can add which risk controls are associated with that hazard with the date applied Figure 40 This score therefore produces a baseline assessment of risk On the Risk Controls tab two columns are then shown entitled Baseline Risk and Residual Risk with percentage effectiveness for consequence and frequency values Note these values can be defaulted for all hazards in the Risk Controls tab Marico Marine 48 Report No 14UKHAZ Commercial in Confidence ARICC Issue No 02 Hazman II User
81. l in Section 15 6 3 5 Reviews It is important that your risk assessment is regularly reviewed to account for any changing conditions in your organisation Hazman incorporates a regular review feature which can be specified for hazards and risk control measures To set a review date for the hazard click in the Next Review Date field and select a date from the drop down calendar A SMS Owner Responsible Person can be selected from a drop down list You must also set a frequency for review on the hazard This Marico Marine 27 Report No 14UKHAZ Commercial in Confidence Issue No 02 Hazman II User Manual MARICO frequency will remind you to review the hazard the given length of time after the calendar date of creation 6 3 6 Viewing a Hazard To view all details on the item click on the View Hazard icon in the top right corner of the hazard Hazman will then redirect you to the hazard analysis page Figure 27 This page provides the user with all the available information regarding the hazard in a clear and concise format The audit log presents a list of all changes made to this specific hazard when the auditing functionality is enabled Section 4 1 The forwards backwards arrows below the edit edit risk button allow you to quickly move between hazards otherwise the hazard reference number or text can be entered in the Search Hazards box Registers gt Test Risk Register Register gt Hazar
82. l the slide bars displayed in Figure 75 You are able to score the consequences in relation to the environment people property and stakeholders in Marico Marine 79 Report No 14UKHAZ Commercial in Confidence C Issue No 02 Hazman II User Manual MARINE this example They will be whatever consequence classifications you have previously defined in the Incident Settings tab Section 20 7 Consequences Near Miss O MostLikely Worst Credible Environment Insignificant Under 10K Poss Tier 1 w Insignificant Property Negligible Under 10K Stakeholders Insignificant Under 10K Figure 75 Most likely consequences slide bar 21 5 2 People Under the People tab all of the details about those affected by the incident may be inserted Figure 76 shows the People tab A count of crew and passenger fatalities those with serious injuries and those missing may be typed in the relevant boxes Marico Marine 80 Report No 14UKHAZ Commercial in Confidence Issue No 02 Hazman Il User Manual MARINE Consequences Position Injury Location Nature of Injury There are no injured people created in the incident Missing Passengers How many person s suffered injuries preventing performance of normal range of duties for more than 3 days after the day of the accident If more than 2 persons suffered reportable injuries please continue in the free text area How many person s killed or missi
83. line Risk Residual Risk Hot meer in Baseline Rist Risk reduction unchanged Mot induded in Baseline Risk Risk reduction unchanged Curent Effectiveness Het induded in Baseline Risk SSESSMEN t Hot included in Baseline Risk Assessment Baseline Risk Residual Risk Induded in Baseline Risk Assessment Risk reduction unchanged Cons Eff Freq Eff 30 20 Induded in Baseline Risk Assessment Freq Gons Eff 5 10 Ef Ye Hot included in Baseline Risk Assessment Het included in Baseline Risk Assessment Figure 43 Impact of Risk Control Effectiveness 3 Marico Marine Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE Where risk reduction has taken place the movement of the risk plot is shown with a greyed outline representing the original inherent position of the hazard Figure 44 Hazard Risk Collie 4 29 l Figure 44 Movement of Risk Plot Table 2 shows the likelihood reduction by percentage Table 2 Likelihood Reduction by percentage Marico Marine 52 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE Table 3 shows consequence reduction by percentage Table 3 Consequence Reduction by percentage 10 000 100 000 1 000 000 1 000 000 1 000 000 Marico Marine 53 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE
84. logue box Figure 34 The dialogue box will require you to enter the new user s name email address and the user s role within the organisation for more information on user roles see Section 11 1 1 1 Enter the required information and then click Save and Send Invite Hazman will then send the new user an email invite which has to be accepted by the new user before they become active users Add User Email Address Role Admin v Save and Send Invite or Cancel Figure 34 The Add User interface Marico Marine 39 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman ll User Manual MARINE 11 1 1 1 User Roles There are three possible levels of user in Hazman e Administrator e Manager and e Standard User An administrator has full access to all registers and users within their organisation The status allows administrators to edit delete and add registers and edit the risk criteria within these registers Administrators can manage users and are able to add edit and delete other users It is recommended to allocate administrative user roles carefully A manager is able to manage users but can have their access to other risk registers limited by an administrator A standard user s rights in contrast are granted by an administrator manager and can be customised extensively A user s access can be modified to be able to have e Full access Fully access a risk register i
85. me screen Section 2 and Section 3 Customising risk criteria Section 4 The risk module filter and information toolbar Section 5 Viewing editing and adding new hazards Section 6 Managing your risk controls Section 7 Reviewing your hazards and risk controls Section 8 Publishing reports Section 9 The audit trail Section 10 Administrating your organisation Section 11 Uploading documents Section 12 Risk Developer Section 13 The Archive Section 14 Risk Reduction Section 15 The Hazman approach to risk Section 16 The incident database Section 17 Accessing your incident database Section 18 The incident database filter and information toolbar Section 19 Incident Settings Section 20 Adding an incident Section 21 and Section 22 Editing an incident Section 23 Reviewing an incident Section 24 The incident audit trail Section 25 Incident reports Section 26 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE e Importing an incident database Section 27 e The incident document database Section 28 e The AIS swept path module Section 29 e The AIS swept path module settings Section 30 e Swept paths Section 31 e The AIS swept path module archive Section 32 and finally e The glossary Section 33 If you have any further queries regarding Hazman please do not hesitate to contact us at Southampton United
86. ment Baseline Date Most Likely Worst Credible Most Likely Outcome Worst Credible Outcome Snap Most Likely Frequency 4 Snap Worst Credible Frequency XJ g EY One or more times in 10 000 years iat ae One or more times in 10 000 years Most Likely Consequence Worst Credible Consequence KE EEA Negligible dess Negligible o g Negligible men Negligible None None Property Negligible Under 10k ey Negligible Under 10k Business Environment People People Figure 25 Assessing a Hazard s risk The first step is to set the date of your baseline risk assessment the date the hazard was scored Once clicked a pop up calendar will appear defaulting to show today s date select a day to confirm The Most Likely and Worst Credible matrices will then need to be scored Each frequency and consequence scale has multiple entry methods With the Snap box selected the user can move the slider by holding down the left mouse button and moving left or right between the categories As Marico Marine 26 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE the slider moves the position of the blue boxes on the matrix and the raw scores will also move in sync By de selecting the Snap button the scale becomes continuous allowing fine tuning to specific values Furthermore the user can enter a raw score into the furthest right box with
87. n Toolbar is located on the left hand side of the Register s home screen 5 1 FILTER Hazman has a built in filter to allow you to filter hazards and controls by e Area e Stakeholders affected e Vessel type e Incident category or e SMS owner It is also possible to sort hazards by e Rank e Hazard reference e Hazard title e Category e Risk by business e Risk by environment e Risk by people and e Risk by property The Filter is shown in Figure 22 below Fitters Open Filters Show All Areas All Stakeholders All Vessel Types All Categories All SMS Owners All Figure 22 Filter By pressing Open Filters you can see all of the filters available and can tick which items you wish to filter by Clicking the Save button will implement your filter Implementing a filter will limit the hazard list and re score all the statistics in the information toolbar Note that you can apply a filter while you are not on the hazard page If you do apply a filter while on another page you can see the Marico Marine 21 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE filter s results in in the Information Toolbar Section 5 2 or in the Hazard List To clear an applied filter click Show All 5 2 INFORMATION TOOLBAR The information toolbar provides you with statistical information about your hazard list and risk controls see Figure 2
88. ncluding the ability to edit the risk criteria e Standard access View and edit hazards but unable to change the risk criteria e Read only access A user can only view the hazard list and e No access a user is unable to view or edit a risk register To set up a standard user s permissions see Section 11 1 2 11 1 2 Editing and Deleting Users To edit or delete a user navigate to the organisation s homepage select the Users tab and click on the user account that you wish to modify or remove Hazman will bring up a dialogue box Figure 35 in which you are able to edit the user or delete them After you have finished editing the user click the Save button and the dialogue box will close and save the changes To remove a user from the organisation click on the Delete icon at the bottom right of the dialogue box Marico Marine 40 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE Edit User Name Mr Smith Email Address mrsmith email co uK Role Figure 35 Edit User interface 11 2 SETTINGS ADMINISTRATORS ONLY The settings tab is where you are able to change the settings of your organisation Under this tab you are able to change the organisation s name and the logo which appears in the top left corner of the screen Here you are also able to select which modules are visible under the Modules tab Figure 36 a Marico Marine UK
89. nd categories e Incident Reviews A list of incidents and the date they were reviewed Can be filtered by date and review stage e Incident Summary Report A summary of incidents displayed as graphs and pie charts as well as in a log format e Maritime Accident Summary Navigational Database A summary of casualties and main incident types factors locations and conditions 26 1 PUBLISHED INCIDENT REPORTS You are able to publish any of the reports generated by Hazman Publishing reports allows you to Save your report in the database enables you to keep a record of your organisation s risk management progress and export see Section 26 2 any of these reports at a later date for the purpose of data comparisons To publish a report you must first generate the desired report To do this click on the reports tab to navigate to the reports page Once there click on the report you want to generate and Hazman will load your new report To publish the report click on the Publish icon in the top right corner of the screen All published reports can be found in the Published Reports section at the bottom of the reports page 26 2 EXPORTING INCIDENT REPORTS For ease of viewing sharing and processing the data provided by Hazman we have made it possible for you to export your reports as PDFs Excel files and Word documents While viewing the report in Hazman click on the Export to icon that creates the format
90. nd removes the risk controls by date until no risk controls remain NB the graph time frame is set in the risk criteria tab Marico Marine 49 Report No 14UKHAZ Commercial in Confidence Issue No 02 Hazman II User Manual Controls Date Applied Baseline Risk Residual Risk Included in Baseline Risk Assessment Sample Control 2 3 Mar 2013 Risk reduction unchanged Freq a Cons ETF 30 o Eff 20 va Included in Baseline Risk Assessment Sample control 8 Jul 2013 Risk reduction unchanged Freq Eff 10 Cons Ef 9 Figure 41 Impact of Risk Control Effectiveness 1 Figure 42 reverses this so that both risk controls are now new and were not included in the risk assessment The baseline risk score remains at 4 72 but the inherent risk score is now also 4 72 as no effectiveness is included The blue inherent risk score now moves in the other direction below the baseline risk score as it is reduced to 4 29 Figure 43 combines both of these approaches to show two risk controls included and two risk controls not included The baseline risk score is still 4 72 but the 5 09 inherent and 4 29 residual are above and below this line Marico Marine 50 Report No 14UKHAZ Issue No 02 Controls Date Applied 3 Mar 2013 25 Mar 2013 10 Jun 2013 30 Jun 2013 Controls Date Applied 3 Mar 2013 25 Mar 2013 10 Jun 2013 30 Jun 2013 Commercial in Confidence Hazman II User Manual Base
91. ne or more times in 1 year One or more times in 10 years 1 9 years One or more times in 100 years 10 99 years One or more times in 1 000 years 100 999 years Less than once in 1 000 years gt 1 000 years 56 MARICO MARINE Using the assessed notional frequency for the most likely and worst credible scenarios for each Commercial in Confidence Hazman II User Manual Report No 14UKHAZ Issue No 02 hazard the probable consequences associated with each were assessed in terms of damage to e People Personal injury fatality etc e Property Wind farm site and third party e Environment Oil pollution etc and e Business Reputation financial loss public relations etc The magnitude of each is then assessed using the consequence categories given in Table 5 These have been set such that the consequences in respect of property environment and business have similar monetary equivalent outcomes Table 5 Consequence categories and criteria Cat People Property Environment Business C1 C2 C3 C5 Negligible Possible very minor injury e g bruising Minor single minor injury Moderate Multiple minor or single major injury Major Multiple major Marico Marine Negligible Costs lt 10k Minor Minor damage Costs 10k 100k Moderate Moderate damage Costs 100k 1M Major Major damage rA q f ors se Sao ji
92. ng Figure 76 Consequences people tab Click on Add Person to bring up a box Figure 77 which will let you give details about one specific person involved in the incident Click on Save to keep the details inserted Marico Marine 81 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE Edit Person Position e g rank rating passenger shore worker contractor Nationality What Was Injured e g left leg finger Kind of Injury or enter fatal or missing if appropriate Place on vessel where injury sustained Did the injury mean more than 72 hours off work or greater than 24 hours in hospital No vV On Duty Off Duty Save or Cancel Figure 77 Add edit person 21 5 3 Environment The Environment tab enables you to specify the type and quantity of pollution created as a result of the incident 21 6 CONTACT The Contact tab enables the contact details to be added of e The person completing the form e The ship s safety officer and e The person representing the injured party 21 7 DOCUMENTS The documents tab allows you to upload documents to the incident Click Upload document and a pop up dialogue box will appear Figure 78 Marico Marine 82 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE Upload Document Upload File Browse Add
93. onfidence MARICO Issue No 02 Hazman II User Manual MARINE e Risk Comparison Select a date for the first and second risk assessments the change in overall risk score between these two assessments will be displayed e Risk Controls Summary list of all risk controls e Geographical Areas Summary list of all geographical areas used in the risk register e Hazard Detail Full details on each hazard use the filters to narrow the selection e Audit Report List of all audit activities that have been undertaken and e Actions A summary of the actions given to hazards 9 4 PUBLISHED REPORTS You are able to publish any of the reports generated by Hazman Publishing reports allows you to Save your report in the risk register enables you to keep a record of your organisation s risk management progress and export see Section 9 5 any of these reports at a later date for the purpose of data comparisons To publish a report you must first generate the desired report to do this click on the reports tab to navigate to the reports page Once there click on the report you want to generate and Hazman load your new report To publish the report click on the Publish icon in the top right corner of the screen All published reports can be found in the Published Reports section at the bottom of the reports page 9 5 EXPORTING REPORTS For ease of viewing sharing and processing the d
94. ort a map error Chart2450 tif Southampton Live Overlay Figure 94 Viewing a swept path The three sliders and the play button in the bottom left of the screen are your playback controls e Pressing the play button will play the vessel track in fast time e The top slider will allow you to jump to certain time points by clicking on it You can also drag the slider position by holding down left click on the slider point and moving it left and right e The Speed slider controls the speed of playback The slowest option slider dragged to the left is approximately one minute of data plays in one second The fastest option slider dragged to the right is approximately one hour of data in one second and Marico Marine 100 Report No 14UKHAZ Commercial in Confidence z Issue No 02 Hazman II User Manual MARINE e The Lag slider controls whether the playback shows previous vessel positions often referred to as the Snail Trail Figure 95 You can get more information about the vessel position by hovering your mouse over the vessel position Figure 95 This will provide details about the vessel at each point in time including speed course and heading Export Data to KMZ Archive Swept Path Remove Swept Path Swept Path gt Red Jet 5 Sth August 2014 Red Jet 5 5th August 2014 Red Jet 5 5th August 2014 5 August 2014 Test swept path Vessel Details Red Jet 5 235071204 RED JET 5 Tim
95. ou will be redirected to the reset password webpage Enter your email address in the box provided and click the Email Reset Password Link icon below where you entered your email address You will then be sent a link to reset your account password via email Open the email click the link and choose a new password Marico Marine 3 Report No 14UKHAZ Commercial in Confidence Issue No 02 Hazman II User Manual MARICO MARINE 2 YOUR ORGANISATION S RISK REGISTERS Upon logging in Hazman will display your organisational home page Figure 2 This section will display all risk registers associated with your organisation in the Navigation Health and Safety and Corporate sections If you have subscribed to the Incident Module your incident databases will be shown here likewise the swept paths icon will appear if you have subscribed to the AIS Module To access any of the registers simply click the link Risk registers are sorted by the last five accessed so click Show All to access others Modules Risk Module Navigation Health and Safety Corporate Recently Used Recently Used Recently Used Southampton Demo H amp S Ashore Corporate Risk Test Navigation Register Test register Fleet Review Southampton Demo 2 Incident Module AIS Module Swept Paths Figure 2 Your Organisation s home page For details about customising your organisation see Section 11 Marico Marine 4 Report No 14
96. overboard from ship navigating in Approach Channel Vessel drags anchor and collides with another Report Number Issue Date MARINE AND RISK CONSULTANTS LTD gt as Category Grounding Personal Injury FirelExplosion Fire Explosion Fire Explosion Fire Explosion Collision Collision Grounding Pollution Collision Collision Pollution Collision Pollution Collision Personal Injury Personal Injury Collision Collision 14UKHAZ Vs2 08 August 2014 Report No UK14HAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE MARICO MARINE HAZMAN II USER MANUAL Prepared for Marico Marine Author s Andrew Rawson Murray Riding Stephanie Taylor Checked By Ed Rogers Marine and Risk Consultants Ltd Marico Marine Bramshaw Lyndhurst S043 7JB Hampshire United Kingdom 08 08 2014 Marico Marine i Report No UK14HAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual CONTENTS 1 MOCO EEE ERE E aatecneneeeccecs 1 i We ENTEN 3 Mig NOR SVS Mie EEE EE EE E ronetinatsnceien 3 PETN NN 3 2 Your Organisation s Risk Registers rrurrrrnrnnrrrnnnnrrrnnnnnrrnnnnnernnrnnnrrnnnnnernnnnnennnnnnesnnnnnnsvnnnnnssnnnnnesene 4 3 REE ES NN 5 4 RISK Chibi SEIN eee 6 41 SNE victic etmracoces tan cotietannaaiesincsaduens este e EAEE A R 6 MENN 7 FEN 8 ER Go EE NG 9 15 MEN 9 GONE 11 TN 13 RE TUNE 14 4 9 SMS Owners Navigation register Responsible Person
97. r you can select the next tab from the list on the left of the screen 6 3 2 Hazard Information The basic facts regarding your new hazard should be entered in this section You are provided with drop down menus and check boxes in this section that can be changed or added to in the Risk Criteria tab Section 4 All of the specified fields can be used in the filter menu e Hazard Category specifies the type of hazard e Areas affected allows you to specify where the hazard applies e Stakeholders affected allows you to specify which stakeholders the hazard impacts upon and e The Resource Type or Vessel Type specifies the parties involved in a hazard Marico Marine 25 Report No 14UKHAZ Commercial in Confidence MARICC Issue No 02 Hazman II User Manual MARINE 6 3 3 Assessed Risk The Assessed Risk tab allows you to quantify the hazard s position on the risk matrix Figure 25 The risk is assessed in terms of frequency and consequence in terms of the most likely outcome and the worst credible outcome Alongside the risk matrix is the text outcome description you previously entered to help you correctly assess the risk Hazman utilises both a sliding scale and a number entry system to fine tune your assessment scores The descriptions of each level are customisable and can be altered in the Risk Criteria tab Section 4 Assessed Risk Risk Assess
98. rt area Passenger vessel or ferry collides with other vesse Discharging bilges into water Bunker barge damages on berthing o Buoy jumper injury during mooring operstons Divers run over whilst Surtseng B Figure 3 Risk register home screen Marico Marine Hazard Needs Review Incident Database Section 17 Add a Hazard Section 6 3 Hazard List Section 6 1 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE A RISK CRITERIA SET UP The Risk Criteria tab is where you are able to modify the criteria used for the risk assessment within the register Depending on your permissions this tab may not appear in some or all of the risk registers available to you If you need to change the Risk Criteria in a register where you do not have the permissions to do so you will need to contact your administrator Important A number of risk criteria settings should be set before any hazards are created imported and therefore scoring conflicts are avoided In particular the Frequency Consequence scales should not be changed once hazards have been entered and scored 4 1 REGISTER SETTINGS When you open the Risk Criteria tab you are presented with the Register Settings page see Figure 4 where you are able to change the risk register s name and group as well as the start dates of both the Register and Baseline Risk Assessment There are options to e rank
99. rticulars along with the owner s details Under the Statistics tab all statistical information relating to the vessel can be entered Data from the vessel s voyage data recorder and other observations which relate to the vessel s voyage can be stored under the Voyage tab There is also a provision for a full narrative of the incident under the Narration tab Primary Vessel Vessel Type Name of owner manager Dry Cargo v Vessel identification optional MMSI Sub Vessel Type E G Col Sign Vessel List IMO Number Select Saved Vessel v Vessel Name Registration Fishing Vessel Port Phone of owner manager Letters and Numbers RSS SSR Number Port Of Registry Email of owner manager Number of Crew Onboard Flag of Vessel Number of Passengers Onboard if applicable or Cancel Save to Vessel List Figure 71 Add primary vessel details In the bottom right of the screen there is a Save to Vessel List button By pressing this button all of the vessel s details are saved therefore when you come to this tab in the future you can select the vessel from the Vessel List which saves you from inputting the entire vessel details once more 21 3 2 Secondary Vessel If more than one vessel was involved in the incident you are able to add a secondary vessel by clicking the Add Secondary Vessel button This will bring up a new window similar to the one Marico Marine
100. s Health and Safety and NNN 15 4 10 Vessel Types Navigation register Resource Types Health and Safety and Corporate E EL REE ENE EE ERE EE NE 15 NN 16 2 ENN 16 A13 EN 17 MN IN 18 a MINN 19 TE PE 20 5 Filter and Information Toolbar rrrnrrrnnvvrnnnnnrnsrvnnvvnnnnnnnnsrnnnvrnnnnnsnnssnnnsnnnnnnnsnsnnnnsnnnnnssnssnnnnsnnnnne 21 51i 110 EEE EE SE NPE 21 32 oe fe TOODA EE T 22 6 TN cet cee prea eee ET E O x E E AE E E een ecuve EE E 24 OL NN 24 o2 ES a AAA EEE 24 G AUAM AA ar eE 25 BL NENNE 25 6 3 2 Hazard Information sissien a aa a EENEN A AEAN aa 25 Marico Marine ii Report No UK14HAZ Commercial in Confidence Issue No 02 10 11 Hazman II User Manual Oise NNN Gio FRISCO 0 EEE NE 5 FANE Sonais aer n E E tana acto aun ones scuconveseemeneoentetacnecaneneeeuescoues 6 3 6 Viewing a HAZAL Olassaskiecedvesdececeiataneiusatedvanedennndesatocavedatenndesstscstaadineatanntecsiuibctiaiatsdees Ga PN the Pozder E oe Nod RECONTO era E A E E EN EN LINN Ze ENN INN 22 DO CUNEN ea E E E eee dees seseuseereeeyecaeee r EE a a a EE e E A TE E EE E E E E 724 NS ToS VEN 2 PN REV NN S1 REVieWwNe AZ Ay OS EEE B2 REVENE COONS RENE RODO EEE ER REE EE DENN 9 2 REVIEWS Reports EE To R EROON S RE EE EEE GPL Jr Jo PO ENN DET gt ERE EEE NE EE EN Managing your Organisation ORRE 11 1 Managing Users administrators Only eessssssesssensessrerrsesrrrrresrrreressrrtreessrrrressrrrreeserrrresse A
101. s from a risk register cccccccssseccccsecccceseceseeseceeeeeeceeeeusecessuaeees 61 Figure 52 Incident database filter and information toolbar cccccccesseccccessecceeesececeeeceeeeusecessuneees 62 Figure 53 Incident information DAM iissnncsedecsanesasccesicannpdevesticossacaesansascdeuiuacusvamasatentitdesanmaaeuiunaumenewcans 62 FESTEN NENNE 63 Figure 55 Incident register settings rrrrarrrnnnnrrnnnnrnnnnernnnnrrnnnnernnnsrnnnnevnnnnernnnnennnnsennnnsvnnnnsnnnnssennnssennnee 64 PIMPS 56 Ada mcident MENN 65 Figure 57 NNN 65 Fe SS Mde Cle e AS 66 Figure 59 Incident MN arr 67 Figure 60 Add incident classification in incident settings eeesssessessssresesreresrrrrsrreresrrerssrereseresssrerese 68 Figure Le Add Overlays serna S EN 69 Figure 62 Add Overlay dialogue box ccccccccsssccecessececeesececceeececeusececeeeceeeeeececsueceseueceesenseeessuneses 69 Fede ope Over SAG 0 EEE EE 70 Figure 64 Incident review Stages rrrrannrnnnnrrnnnnrnnnnnrnnnnsrnnnnennnnnennnnevnnnnsvnnnnsnnnunennnnssnnnnennnnsnnnnnsnnnnssnnnnee 71 Figure 65 NENNE 72 Marico Marine vii Report No UK14HAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE Figure 66 Actions tab under incident settings cccccccsseccccesseccceesececeeececeeeseceseusecesseneceesensesetseneees 72 Ve NN 73 Figure oS NENNE Ce sesasccectp carr eseetessceareatensrog ence ewcrceoeerutss RT 74 Figure 69 Add inci
102. sidual consequence and frequency effectiveness that would be applied to all new hazards you link it to although it is recommended you adjust the percentage on a case by case basis Enter all required information in the areas provided and then click the Next icon at the bottom of the page to continue to the next step of creating a control You are also able to navigate through the risk control set up by selecting the tabs on the left of the data input area 7 2 2 Documents On this page you are able to attach new and existing documents relevant to the control To upload and attach a document from your computer select the Upload Document icon see Figure 29 Hazman will refresh and bring up a dialogue box in which you are able to specify the file s location on your computer as well as a title for the document in Hazman You are able to add a web link by inserting a URL into the Add File from URL box Once you have provided the required details click Save and Hazman will begin uploading the document from your computer If the document you wish to attach to the control has already been uploaded to Hazman click Attach Existing Document A dialogue box will then request you to specify which file you wish to attach select the desired document and click the Save icon at the bottom of the box A list of documents you wish to attach to the control will appear in the documents list below the Upload Document
103. sired position 4 7 HAZARD CATEGORIES From here you are able to add edit and delete the categories that are used to group hazards together To add a new category click on the Add Hazard Category icon Figure 14 Hazard Categories Add Hazard Category Hazard Category Hazards Assigned Collision Contact Berthing Contact Navigation Environmental Damage Fire Explosion Floundering Grounding Personal Injury Pollution Figure 14 Risk Criteria Hazard Categories Marico Marine 13 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE Hazman will load a new window to permit the creation of a new category Enter the name of the category its abbreviation and the number of resources involved You can have a maximum number of two resources involved in an incident Once you have finished creating your new category click Save The new hazard category will now appear in the list Important When adding categories in the Risk Criteria there is a character limit for the Abbreviation field the limit is 10 and the character length must not be zero To edit or delete a hazard category select the item you wish to edit delete by clicking its name in the list An Edit Hazard Category pop up window will load see Figure 15 in order for you to make changes to the category Edit Hazard Category Name Collision Abbreviation COL Vessels Involved Two
104. ssseccccseccecesecceeeesececseececeenecessenseeeesueceesuneess 101 Figure 96 Archived swept path ssessssresesresureresenrerureressererureressereruneresrererureresrereruneresrererureresrererurees 102 TABLES TET DN PENN 43 Table 2 Likelihood Reduction by percentage ccccsscccccsssccccsssecccssececeesececeeusececeeeceseegeceeseuseeetseneess 52 Marico Marine viii Report No UK14HAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE Table 3 Consequence Reduction by PeErceNntage cccsccccssccccsecscececsceuecseeneceeeeceeeuecseeueceseuecseeeeeeenss 53 TETEN NNN 56 Table 5 CONSEQUENCE categories and criteria rarrnnnunnnnnnnnnnnnnnnnnnnnnnnnennnnnnnnnnennvnnennnnnnnnnnnnnnnnsnnnnnsnenene 57 Table 6 Risk factor matrix used for hazard ASSCSSMENL ccccceecccceeccceeececeecceeeececeueceteuecseeueeseeueeeeenss 58 Marico Marine Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE 1 INTRODUCTION Welcome We at Marico would like to take this opportunity to thank you for using our product and hope that Hazman fulfils all your operational requirements Hazman is a complete web based risk assessment package that guides organisations in managing their strategic and operational risk and can be found at uk hazman org Europe or go hazman org Asia Pacific The following sections are included in this manual Marico Marine The ho
105. st Risk LowestRisk A Risk Highest Ris ow verage Ris Vessel freeing gss from empty tank suffers fire or Fire Explosion 5 39 0 76 334 ODDA explosion 5 Fire on fuel barge whilst bunkering vessel alongside Bo Fire Explosion Hazards Controls Incidents z i 42 7 47 Explosion on vessel during hazardous goods transfer Bo Fire Explosion 4 8 20 Collision between Yacht and Ferry Collision Tug Girding Collision Collision Between Commercial Vessel and leisure or Collision fishing vessel B Risk by Incident Category Commercial vessel drags anchor and grounds o Grounding Oil Spill from Bunkering Operations Pollution Collision commercial vessel and sailing vessel p Collision Commercial vessels in collision in approach channel J Collision Dil Spill from casualty taking refuge in port area Pollution Passenger vessel or ferry collides with other vessel Collision Discharging bilges into water Pollution Bunker barge damaged on berthing o Collision Buoy jumper injury during mooring operations Personal Injury Divers run over whilst surfacing p Personal Injury Loaded container lost overboard from ship navigating in Approach Channel Collision Figure 24 Hazard list 6 2 VIEWING A HAZARD To get more information on a particular item in the Hazard list click on the hazard you wish to view A list of risk controls attached to that hazard and possible causes will then drop down from the list The user can either view the full haz
106. t of the risk matrices that appear in the register You can increase and reduce the number of frequency and consequence levels that appear on the matrices as well as changing their direction to meet specific conventions Once the matrix settings are determined click Save Marico Marine 7 Report No 14UKHAZ Commercial in Confidence Issue No 02 Hazman II User Manual Hazards Risk Controls Reviews Reports Risk Criteria Document Database Risk Developer Archive incidents Registers gt Test Risk Register Register gt Risk Criteria Settings Filters Open Filters Show All Register Settings Matrix Settings Areas All Stakeholders All v Vessel Types All Categories All v Matrix Settings Number of Frequency Levels Matrix Preview 5 v SMS Owners All Dictionary Sort by Rank v Number of Consequence Levels Chart Y Hazards are ranked by residual risk Direction of Matrix Highest Risk Lowest Risk Average Risk Areas Hazan skia v 5 39 076 B34 DDA Hazards Controls Incidents 13 T 17 Hazard Categories Overlays Control Types SMS Owners Vessel Types Stakeholders Frequency Consequences Audit Actions Actions Causes Figure 5 Risk matrix settings Important Although Hazman supports custom risk matrix combinations there are national and international conventions regarding recognised setups In particular we recommend a 5x5 or alternatively 3x3 or 6x
107. tegories or click show to select a specific hazard from within a category To import individual hazards or controls select a register and then mark Select which controls to import and tick each hazard or control Once you are happy with your selection click Import and the risk controls will be added to the Hazards tab Section 6 and or Risk Controls tab Section 7 Marico Marine 46 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE 14 ARCHIVE Once hazards and risk controls have been deleted they can no longer be restored however it is possible to archive hazards and risk controls This means that they will no longer be in your register but stored under the Archive tab enabling you to retrieve them at a later date should you wish to do so 14 1 ARCHIVING A HAZARD To send a hazard to your archive select the hazard and click Edit Hazard You are then able to click the Archive Hazard button The hazard will now be removed from your register and made visible in your archive 14 2 RESTORING A HAZARD To restore a hazard click on the hazard you wish to restore under the Archive tab and click the Edit Hazard icon It is now possible to press Restore Hazard and the hazard will be transferred to your register once more 14 3 ARCHIVING A RISK CONTROL To send a risk control to your archive select the risk control and cl
108. tomer Legal Legal requirements confirmed to be operating Manag Review review by business management Non Conformance Failure of review to agree conformance Figure 20 Risk Criteria Audit Actions 4 15 ACTIONS The Actions tab will only appear if you have chosen the Actions to be active under the Register Settings tab in the Risk Criteria You are able to add an Action by clicking the Add Action icon see Figure 21 Once you have filled in the fields click the Save Actions Add Action From Score To Score Negligible Risk Low Risk ALARP Significant Risk High Risk Action Periodic review Regular review Review risk control options and monitor Identify additional mitgation measures Immediate mitigation required Figure 21 Risk Criteria Actions tab You may click the Reset button to return to the default actions if desired Marico Marine 19 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE 4 16 CAUSES The Causes tab allows the user to make a cause check list which can be selected from when attributing possible causes to hazards Press the Add cause button and enter the cause s name and category before clicking the Save button Marico Marine 20 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE 5 FILTER AND INFORMATION TOOLBAR The Filter and Informatio
109. ument has been downloaded open the file to begin viewing 12 2 UPLOADING DOCUMENTS To upload a new document to the document database click the Upload Document icon in the top right of your screen A pop up window will load to assist you in uploading your new document This new window will require that you provide a suitable name for the document under Title and specify where the document is on your local hard drive under Upload File Once you have completed these steps click the Save icon and Hazman will begin uploading your new document Once finished the page will refresh and the document will appear in the list You are also able to add a web address by inserting the address in the Add file from URL box Marico Marine 45 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE 13 RISK DEVELOPER The Risk Developer tab allows you to import the settings from another risk register into the current risk register After choosing a risk register in your organisation from the drop down list you have the option to import a hazard and all its controls or specific hazards or controls in isolation The hazards and controls are grouped in their categories but the list can be expanded by clicking show To import a hazard and all its associated controls select a register and then mark Import all controls related to selected hazards and finally tick the hazard ca
110. ure 56 Add incident category By clicking Copy Categories From under the Incident Categories tab incident categories can be copied from a risk register This saves time and ensures the incident database incident categories match those in the risk criteria 20 3 DICTIONARY The dictionary enables you to alter the names of criteria within your incident database In Figure 57 Resource has been renamed to Vessel and Sub Resource has been renamed to Sub Vessel for the marine industry Click Save once you have inputted your resources Dictionary Translation Resource Vessel Sub Resource Sub Vessel Figure 57 Incident dictionary Marico Marine 65 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE 20 4 CHART The Chart section displays a Google map from which you are able to find and save your location by pressing the Save Location button see Figure 58 You can copy the chart from a risk register by pressing Copy Chart From Register Settings Chart Copy Chart From Incident Categories Colden Peters roy aS Romsey Common East Meon det lt gt west Wellow Dictionary v p Eastleigh Fair Oak ber Bishop s JP tg Waltham Clanfield Bitterne Horndean 7 Sholing Wickham ational Park i Waterlooville A Lyndhurst i Vessel Types Warsash Fecha avant p o Hayling Bu iy 4 Fawley Stubbington Island
111. view Marico Marine 88 Report No 14UKHAZ Commercial in Confidence Issue No 02 Hazman II User Manual MARICO 25 INCIDENT AUDIT The incident database offers the same auditing functionality as the Risk Module in Hazman Once the incident database is in audit mode activated in the Settings tab any changes you make to the database will be recorded in this section When incident entries are created updated or reviewed an entry is made in the Audit section to provide users with an extensive record of the activity of users within the database The information in the audit log shows the date of the action type of action taken by whom which incident the action was taken on and a user entered description of their action Marico Marine 89 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE 26 INCIDENT REPORTS Incident reports can be created from the Reports tab The reports can be viewed in Hazman itself or you can export them to PDF XML or DOCX files and view them using third party software To save any report you have made in Hazman you can either publish it in the register Section 26 1 or export it Section 26 2 The incident reports available are e Incident Actions A list of all incident actions which can be filtered by status e Incident List Report A list of all incidents which can be filtered by date areas events vessel resource types a
112. y i adle JE LE See Gosport gt N N sm Lymington ADS UN Cuil i3 3 The Solent Northwood map Satellite oe LA gt gt Kr eure east l mats Ord Map data 2014 Google Terms of Report a map error Figure 62 Add Overlay dialogue box Once these have been entered click Save Your new overlay will now appear in the list To edit or delete an overlay click on the entry that you wish to change and an Edit Overlay dialogue box will open To delete an overlay click the Delete button in the bottom right corner of the dialogue box Marico Marine 69 Report No 14UKHAZ Commercial in Confidence Issue No 02 Hazman II User Manual MARINE You are able to select which overlays are displayed by ticking the Show box alongside the overlay s name Figure 63 Overlays Add Overlay Overlay 1 Chart 2 Overlay 2 Figure 63 Overlays tab The order of overlays can be changed by clicking the button with three horizontal lines and dragging the overlay to the desired position You can click the Copy Overlays From button to copy an overlay across from a risk register Be sure to click Save before moving on to the next tab 20 10 REVIEW STAGES You can give an incident a review stage when the incident is being created There is also an opportunity to change the review stage when reviewing an incident Under the Review Stages tab you are able to define these stages
113. you want These icons are located in the top right of your screen Your report will be converted into your chosen format and then begin downloading Marico Marine 90 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE 27 IMPORTING AN INCIDENT You are able to import an incident by navigating to the Import tab From here you can download the Incident Import Template Excel file Fill in the columns and save the file Important You need a minimum of two incidents to import from an Excel template and the import requires columns to be in the exact order specified in the template To import the file press Browse locate your incident import template and click Import Marico Marine 91 Report No 14UKHAZ Commercial in Confidence MARICO Issue No 02 Hazman II User Manual MARINE 28 INCIDENT DOCUMENT DATABASE The Document Database tab is where you can find all of the documents uploaded to your incident database 28 1 VIEWING DOCUMENTS To view a document from the document database the item must be downloaded to your computer To begin downloading a document click on the item you wish to view and your browser will begin downloading Once the document has been downloaded open the file to begin viewing 28 2 UPLOADING DOCUMENTS To upload a new document to the document database click the Upload Document icon in the top right of your screen

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