MDS Provider User`s Guide - QIES Technical Support Office
Contents
1. NOTE You must use software capable of encoding MDS assessment records and exporting data files in accordance with CMS s standard record layout specifications for MDS version 3 0 The following shortcut keys bring focus to elements of the MDS 3 0 File Submission system File Upload page Shortcut Keys To Access Alt 2 File Name field Alt Upload button NOTE Shortcut keys utilizing numbers function only with the numeric keys along the top of the keyboard They do not function with the numeric keys in the 10 key pad of the keyboard The MDS 3 0 File Submission system File Upload page provides the following instructions Locate the MDS file to submit by selecting the Browse button and choosing a file from your computer Once you have located a file select the Upload button to upload the file The MDS 3 0 File Submission system File Upload page includes a File Name field and Browse and Upload buttons 01 2012 Minimum Data Set MDS 3 0 FUNCTIONALITY 3 19 Provider User s Guide 2 In the File Name field indicate the name of the MDS file you wish to submit Two methods of identifying the file to submit exist If you know the file name you may type the complete path and file name e g C mds myfile zip in the File Name field o The recommended method is to browse or view and then select from a list of files available on your computer With this method you n2. Error The specified file exceeded the file size limit of 5 MB Please reduce the file size and try to upload again The MDS 3 0 File Size Error page displays the following message The specified file exceeded the file size limit of 5 MB Please reduce the file size and try to upload again Please recreate the compressed zipped submission file with fewer assessments so that the size of the submission file is less than 5 MB MDS 3 0 File Submission Error The MDS 3 0 File Submission Error page Figure 3 25 is presented when the upload fails due to an exception condition or interruption Figure 3 25 MDS 3 0 File Submission Error Page MDS 3 0 File Submission File Upload Submission Status Help Logout Welcome Page MDS 3 0 File Submission Error An error has occurred Please try again later If the problem persists contact the help desk for assistance The MDS 3 0 File Submission Error page displays the following message error has occurred Please try again later If the problem persists contact the help desk for assistance 01 2012 Minimum Data Set MDS 3 0 FUNCTIONALITY 3 26 Provider User s Guide Please attempt to upload your submission file later If the error continues to occur call the QTSO Help Desk for assistance SUBMISSION STATUS The MDS 3 0 File Submission system allows you to query and view the status of select submission files you successfully uploaded to the National Submissio
3. click on OASIS Attention Internet Explorer users if you are experiencing difficulties connecting to MDS or OASIS pages CLICK HERE Accessibility Policy Privacy Policy Help For swing bed hospitals the National Assessment Collection Database Welcome page Figure 3 3 is presented Figure 3 3 CMS NACD Welcome Page for Swing Bed Providers CMTS CENTERS for MEDICARE amp MEDICAID SERVICES CMS Links Inpatient Rehabilitation Facilities please click on IRF PAI Swing Bed Facilities please click on Swing Bed Accessibility Policy Privacy Policy Help The CMS state and National Assessment Collection Database NACD welcome pages include the following links 01 2012 Minimum Data Set MDS 3 0 FUNCTIONALITY 3 4 Provider User s Guide MDS for use by long term care facilities to access the MDS 2 0 or MDS 3 0 system in order to submit assessments or corrections to assessments OASIS for use by home health agencies to access the OASIS submission system IRF PAI for use by inpatient rehabilitation facilities to access the IRF PAI submission system Swing Bed for use by swing bed hospitals to access the MDS 3 0 MDS SB system in order to submit assessments or corrections to assessments 01 2012 Minimum Data Set MDS 3 0 FUNCTIONALITY 3 5 Provider User s Guide Accessing the MDS 3 0 Submission System Nursing Homes From your state s CMS Welcome page select the MDS link The CMS MD
4. takes for the MDS 3 0 File Submission system to receive the MDS data file you submitted depends upon the size of your file and concurrent system activity Until you receive confirmation that your file was successfully uploaded do not exit the MDS 3 0 file Submission system or perform any other function You risk interrupting the file upload process if you do not wait for the confirmation message 01 2012 Minimum Data Set MDS 3 0 FUNCTIONALITY 3 22 Provider User s Guide When the submitted file is successfully received at the National Submissions Database an Upload Completed dialog box Figure 3 21 is presented Figure 3 21 Upload Completed Dialog Box Microsoft Internet Explorer x The upload has been completed 5 Select the OK button to continue The MDS 3 0 File Submission File Upload page now displays a message Figure 3 22 confirming that the file you submitted was successfully received at the National Submissions Database Figure 3 22 Submission Received Confirmation Message MDS 3 0 File Submission Skip Navigation Links File Upload Submission Status Help Logout Welcome Your submission has been received Submission ID 92 Submission Date 10 27 2009 13 49 14 File Name MDS20101001 zip Your submission file will be processed for errors within 24 hours The Final Validation Report which contains detailed information about your submission may be accessed in the CASPER Reporting appli
5. 5 minutes of inactivity you are logged out of the MDS 3 0 File Submission system and must log in with your user ID and password in order to use the MDS 3 0 File Submission system once again Each page of the MDS 3 0 File Submission system includes the following constants e The CMS logo and the title of the application MDS 3 0 File Submission span the top A Skip Navigation Links link to the far right under the CMS logo and the application title The Skip Navigation Links link allows users utilizing assistive readers to bypass the menu bar items moving focus to the main body of the current page The keyboard shortcut to quickly bring focus to the Skip Navigation Links link is Alt Once in focus press Enter to activate the link The MDS 3 0 File Submission system menu bar under the Skip Navigation Links link The MDS 3 0 File Submission system menu bar provides access to the functionality of the MDS 3 0 File Submission system 01 2012 Minimum Data Set MDS 3 0 FUNCTIONALITY 3 12 Provider User s Guide MENU BAR The MDS 3 0 File Submission system menu bar Figure 3 10 includes the following options e File Upload accesses the File Upload page refer to the Submitting MDS Data section of this document for more information e Submission Status accesses the Submission Status query page refer to the Submission Status section of this document for more information e Help accesses the Help pa
6. FUNCTIONALITY INTRODUCTHON 2 ESTABLISHING THE COMMUNICATION 2 ACCESSING THE MDS 3 0 SUBMISSION SYSTEM NURSING HOMES 6 ACCESSING THE MDS 3 0 SUBMISSION SYSTEM SWING BED HOSPITALS 9 LOGGING IN TO THE MDS 3 0 5 460644000 0000010 11 2 ee a eh an A 13 14 ACCESSIBILI PO OY 15 CONTACT US cf eck alate Ae CON 16 PRIVACY POLICY eRe Ave eet 17 team aborted he 18 SUBMITTING MDS 19 SUBMISSION SYSTEM ERRORS 25 MDS 3 0 FILE PATH 25 MDS 3 0 FILE SIZE ERROR 0ccscccccceccceeseeseccceeeececeaseeeeceeeesaseaeeeceeeeeeeseaaaasaess 26 MDS 3 0 FILE SUBMISSION ERRORS 26 SUBMISSION STATUS cd 5 27 01 2012 Minimum Data Set MDS 3 0 FUNCTIONALITY 3 1 Provider User s Guide INTRODUCTION For nursing home and swing bed hospital users the basic func
7. Provider User s Guide The CMS MDS System Welcome page includes the following links o MDS 2 0 Submissions access to the MDS 2 0 system to submit assessments or corrections to assessments with target dates prior to 10 1 2010 MDS 3 0 Submissions access to the main MDS 3 0 system to submit assessments or corrections to assessments with target dates of 10 1 2010 or later QIES User Maintenance access to the QIES User Maintenance application for self service user login ID reset and forgotten password retrieval functions QIES User Maintenance Application User s Guide access to the user s guide for the QIES User Maintenance application CASPER Reporting access to the CASPER Reporting application so that you may request and view various facility and QI QM reports CASPER Reporting Users Manual access to the Provider User s Guide for the CASPER Reporting application NOTE Your state may customize and present a state specific MDS welcome page prior to the CMS MDS System Welcome page depicted above The CMS MDS System Welcome page may also include other relevant notices and links Select the MDS 3 0 Submissions link to access the CMS MDS 3 0 System Welcome page Figure 3 5 Figure 3 5 CMS MDS 3 0 System Welcome Page CMTS CENTERS for MEDICARE amp MEDICAID SERVICES Reminder The MDS 3 0 System may be down for maintenance the third Sunday of each month If you experience any problems
8. S System Welcome page Figure 3 4 is presented Figure 3 4 CMS MDS System Welcome Page Reminder The State QIES System may be down for maintenance the third Sunday of each month If you experience any problems submitting or retrieving reports please try again on Monday Please Note UserlDs should be entered using all uppercase letters if MDS 2 0 Submissions kd MDS 3 0 Submissions Unable to Login Click here for QIES User Maintenance Users must log in at least once a month to either CASPER Reporting or the QIES User Maintenance application in order to keep their User IDs active Beginning 7 12 2010 users who not logged into either CASPER Reporting or the QIES User Maintenance application will be unable to submit MDS assessments and access Final Validation Reports QIES User Maintenance lication User s Guide CASPER Reporting Online Reports Why are my statistics on the MDS QI QM Reports Different from Nursing Home Compare Follow the links below for answers MDS QI QM Reports vs Nursing Home Compare CASPER Reporting Users Manual Last update 10 29 2007 Quality Measures for National Public Reporting Last update 10 11 2006 Nursing Home Resident Information Last update 10 11 2006 Bulletins Points of Contact MDS System Requirements Last update 10 18 2005 MDS RAVEN Updates Last update 10 07 2009 Accessibility Policy Privacy Policy Help 01 2012 Minimum Data Set MDS 3 0 FUNCTIONALITY 3 6
9. SCLOSURE 01 2012 Minimum Data Set MDS 3 0 FUNCTIONALITY 3 17 Provider User s Guide Logout The Logout item on the MDS 3 0 File Submission menu bar allows you to end your session and exit the MDS 3 0 File Submission system When you select the Logout item the MDS 3 0 Logout page Figure 3 15 is presented Figure 3 15 MDS 3 0 Logout Page CATS MDS 3 0 Logout CENTERS for MEDICARE amp MEDICAID SERVICES You are logged out You may try to login again The MDS 3 0 Logout page displays the following message You are logged out You may try to login again The word login is a link Alt 4 with which you may access the MDS 3 0 Login page and log back into the MDS 3 0 Submissions system 01 2012 Minimum Data Set MDS 3 0 FUNCTIONALITY 3 18 Provider User s Guide SUBMITTING MDS DATA 1 To submit MDS data access the MDS 3 0 File Submission File Upload page Figure 3 16 The MDS 3 0 File Submission File Upload page is presented by default when you successfully log into the system Figure 3 16 MDS 3 0 File Submission File Upload Page CATS MDS 3 0 File Submission CENTERS for MEDICARE amp MEDICAID SERVICES Skip Navigation Links File Upload Submission Status Help Logout Welcome Page Locate the MDS file to submit by selecting the Browse button and choosing a file from your computer Once you have located a file select the Upload button to upload the file File Name Browse
10. Sunday of each month If you experience any problems submitting or retrieving reports please try again on Monday MDS 3 0 Submissions CASPER Reporting Online Reports CASPER Reporting Users Manual Last update 10 29 2007 Accessibility Policy Privacy Policy Help The CMS MDS 3 0 System Welcome page includes the following links MDS 3 0 Submissions access to the main MDS 3 0 system to submit assessments or corrections to assessments with target dates of 10 1 2010 or later CASPER Reporting access to the CASPER Reporting application so that you may request and view various facility and QI QM reports CASPER Reporting Users Manual access to the Provider User s Guide for the CASPER Reporting application Select the MDS 3 0 Submissions link to access the MDS 3 0 Login page Figure 3 8 NOTE Persons using the JAWS screen reader must start the JAWS application prior to accessing the MDS 3 0 Login page in order to maintain password privacy 01 2012 Minimum Data Set MDS 3 0 FUNCTIONALITY 3 10 Provider User s Guide Logging In to the MDS 3 0 System From the CMS MDS 3 0 System Welcome page both nursing home and swing users select the MDS 3 0 Submissions link to access the MDS 3 0 system The MDS 3 0 Login page Figure 3 8 is presented Figure 3 8 MDS 3 0 Login Page CATS MDS 3 0 Login CENTERS for MEDICARE amp MEDICAID SERVICES User ID Password Login QIES User Ma
11. The List of My Submissions page lists by default the submissions successfully uploaded yesterday and today that are associated with your user ID For each submission the following information is provided in a tabular format Submission ID the numeric identifier assigned to a submission by the MDS 3 0 Submission system e Submission Date the date and time that the National Submissions Database received your file in the Eastern time zone e Submission File Name the name of the file that you submitted Total Record Count the number of records the submitted file Completion Date the date and time that the MDS 3 0 Submissions system completed validation of your file in the Eastern time zone Status the current status of the submitted file Waiting the submission file is waiting to be processed by the National Submission System Completed the submission file processing is complete o Processing the submission file is being processed by the National Submission System Error a system error occurred during the processing of the file NOTE The list of submissions is presented in descending order by Submission ID You can change the sort order of the tabular list by selecting the desired column heading The List of My Submissions page includes the following fields with which you can customize the query for submission files To Date the inclusive end date of the query
12. bmission function and is not available for printing later A Print link Alt r is provided for your convenience NOTE Please print the confirmation message or otherwise note this information so that you may identify the corresponding Final Validation Report in the CASPER Reporting application The Submission ID and the Submission Date Time are also needed if you must report a problem with the submission to the QTSO Help Desk 7 You may now submit another file or log out of the MDS 3 0 File Submission system After your submitted MDS data file is successfully received at the National Submission Database the MDS 3 0 system validates the file structure and data content based upon the MDS 3 0 data specifications Within 24 hours of a successful submission you may access a Final Validation Report in the CASPER Reporting application that provides a detailed account of any errors found during the validation of the records in the submitted MDS file 01 2012 Minimum Data Set MDS 3 0 FUNCTIONALITY 3 24 Provider User s Guide SUBMISSION SYSTEM ERRORS During the MDS 3 0 file submission process you may encounter one or more of the error conditions described below If you experience error messages or warnings from other software or hardware components used in association with the MDS 3 0 File Submission system please refer to the appropriate vendor provided manuals NOTE Errors that are identified during the validation
13. cation It is recommended that you print and retain the Final Validation Reports Locate the MDS file to submit by selecting the Browse button and choosing a file from your computer Once you have located a file select the Upload button to upload the file File Name Browse confirmation message provides the following information Submission ID the numeric identifier assigned to your file by the MDS 3 0 Submission system Submission Date the date and time that the National Submissions Database received your file in the Eastern time zone File Name the name of the file that you submitted 01 2012 Minimum Data Set MDS 3 0 FUNCTIONALITY 3 23 Provider User s Guide The confirmation message also includes the following notation Your submission file will be processed for errors within 24 hours The Final Validation Report which contains detailed information about your submission may be accessed in the CASPER Reporting application It is recommended that you print and retain the Final Validation Reports NOTE The confirmation message only indicates successful receipt of the file at the National Submissions Database Errors that exist in the submitted file are identified only when the MDS 3 0 system subsequently validates the file 6 Print the confirmation message for your records at this time The confirmation message is cleared once you perform another MDS 3 0 File Su
14. e s available on the selected drive are listed in the main body of the dialog box To select a file for submission double click on the file name or highlight the file name and then select the Open button The dialog box is closed and the name of the selected file is populated into the File Name field on the MDS 3 0 File Submission File Upload page 3 Select the Upload button on the MDS 3 0 File Submission File Upload page to submit the file A Proceed to Upload dialog box Figure 3 19 is presented 01 2012 Minimum Data Set MDS 3 0 FUNCTIONALITY 3 21 Provider User s Guide Figure 3 19 Proceed to Upload Dialog Box Microsoft Internet Explorer x The file has been selected Do you want to proceed to upload 4 Select the OK button if you wish to proceed or the Cancel button if you do not wish to submit the selected file at this time If you choose to proceed with the upload the MDS 3 0 File Submission File Upload page displays an Upload in progress message Figure 3 20 Figure 3 20 Upload In Progress Message CENTERS for MEDICARE amp MEDICAID SERVICES File Upload Submission Status Help Logout Welcome Page Upload in progress Locate the MDS file to submit by selecting the Srowse button and choosing a file from your computer Once you have located a file select the Upload button to upload the file File Name C MDS Files MDS2010 Browse NOTE The time it
15. eed not be concerned with typing the proper syntax of the file path and name To browse for the file you wish to submit select the Browse button Depending upon the version of Windows running on your computer a File Upload Figure 3 17 or Choose file Figure 3 18 or similar dialog box is presented with which you can browse through the names of the files available on your computer hard drive network drive or a diskette inserted into the floppy disk drive Figure 3 17 Windows File Upload Dialog Box File Upload MES Look in ja Subfiles c A 01 2012 Minimum Data Set MDS 3 0 FUNCTIONALITY 3 20 Provider User s Guide Figure 3 18 Windows Choose File Dialog Box Choose file Look in MDS Files ek He ie MDS20101001 zip My Recent Documents Desktop 2 My Documents File name Places Files of type fan Files 7 2 Select All Files from the drop down list in the Files of type field so that you do not limit the types of files shown in the list NOTE The MDS 3 0 File Submission system only processes compressed zipped files with a zip extension You may not upload a file with anything other than a zip extension Select the drive on which your submission file is stored from the drop down list associated with the Look In field is your computer s hard drive and A or B the floppy disk drive The fil
16. ented 01 2012 Minimum Data Set MDS 3 0 FUNCTIONALITY 3 2 Provider User s Guide Figure 3 1 No Right of Privacy Pop Up Window Microsoft Internet Explorer gt AW ARNING WARNING WARNING You have accessed a 11 5 Government information system There is no right of privacy on this system All data contained within this system is owned by the Centers for Medicare amp Medicaid Services of the U S Department of Health and Human Services For the purpose of protecting the rights and property of the Department and to monitor compliance with all applicable statutes regulations agreements and policies data access entry and utilization may be monitored intercepted recorded copied audited inspected or otherwise captured and or analyzed any manner Use of this system by any user authorized or unauthorized constitutes consent to this monitoring interception recording copying auditing inspecting or otherwise capturing and or analyzing of data access entry and or utilization through this system Unauthorized access is prohibited by Title 18 of the United States Code Section 1030 Unauthorized access or use of this computer system may subject violators to criminal civil and or administrative action System personnel may give any potential evidence of crime found on Department computer systems to law enforcement officials System users are required to adhere to all applicable statutes regulations agreements and policies gov
17. erning their access to and use of the data contained within this system including but not limited to CMS Information Security Policies Standards and Procedures See ARNING WARNING WARNING Click OK to continue The No Right of Privacy pop up window informs you that you have accessed a U S Government information system for which you have no right to private use All data contained within the system is owned by CMS Data access entry and utilization may be monitored intercepted recorded copied audited inspected or otherwise captured and or analyzed in any manner and use of the system constitutes consent to this Unauthorized access is prohibited by Title 18 of the United States Code Section 1030 Unauthorized use of the system may subject violators to criminal civil and or administrative action System users are required to adhere to all applicable statutes regulations agreements and policies governing their access to and use of the data contained within the system You may select the Cancel button if you do not wish to access the CMS web site Otherwise select the OK button For nursing home providers the MDS OASIS Welcome page Figure 3 2 specifically for your state is presented 01 2012 Minimum Data Set MDS 3 0 FUNCTIONALITY 3 3 Provider User s Guide Figure 3 2 CMS State Welcome Page for Nursing Home Providers CMS Links Long Term Care Facilities please click on MDS Home Health Agencies please
18. ge Logout logs the active user out of the MDS 3 0 File Submission system Welcome Page accesses the CMS MDS 3 0 Welcome page Figures 3 5 and 3 7 and the links found there to the CASPER Reporting system and the CASPER Reporting user s manual Figure 3 10 MDS 3 0 File Submission System Menu Bar File Upload Submission Status Help Logout Welcome Page The following shortcut keys bring focus to items on the MDS 3 0 File Submission system menu bar Shortcut Keys To Access Alt 1 File Upload Alt b Submission Status Alt p Help Alt 0 Logout Alt 0 zero Welcome Page With focus on one of these items press the Enter key to access the associated function NOTE Shortcut keys utilizing numbers function only with the numeric keys along the top of the keyboard They do not function with the numeric keys in the 10 key pad of the keyboard 01 2012 Minimum Data Set MDS 3 0 FUNCTIONALITY 3 13 Provider User s Guide The Help item on the MDS 3 0 File Submission menu bar allows you to access the MDS 3 0 File Submission Help page Figure 3 11 Figure 3 11 MDS 3 0 File Submission Help Page CMTS CENTERS for MEDICARE amp MEDICAID SERVICES Skip Navigation Links File Upload Submission Status Help Logout Welcome Page Accessibility Policy ContactUs Privacy Policy The following links are available on the MDS 3 0 File Submission Help page e Acce
19. ing issues that prevent people with disabilities from accessing our site and its content in a tirnely manner lf you should find that you are unable to or have difficulty accessing information via our Web site please contact our help desk E mail help aqtso com Phone 800 339 9313 The MDS 3 0 File Submission Accessibility Policy page displays the following message The QIES Technical Support Office makes every effort to ensure our Web site is accessible for people with disabilities and meets current accessibility standards including those defined by Section 508 of the U S Rehabilitation Act and the W3C s Web Content Accessibility Guidelines We are actively engaged in the ongoing process of testing our Web site for compliance with current accessibility standards We are committed to addressing issues that prevent people with disabilities from accessing our site and its content in a timely manner If you should find that you are unable to or have difficulty accessing information via our Web site please contact our help desk E mail helo qtso com Phone 800 339 9313 01 2012 Minimum Data Set MDS 3 0 FUNCTIONALITY 3 15 Provider User s Guide Contact Us The Contact Us link accesses the MDS 3 0 File Submission Contact Us page Figure 3 13 Figure 3 13 MDS 3 0 File Submission Contact Us Page MDS 3 0 File Submission File Upload Submission Status Help Logout Welcome Page Accessibility Policy ContactUs Privac
20. intenance The following shortcut keys are available for you to access elements on the MDS 3 0 Login page Shortcut Keys To Access Alt u User ID field Alt w Password field Alt g Login button Alt q QIES User Maintenance link Type your user ID and password in the appropriate fields and select the Login button NOTE Contact the State Agency System Administrator or other designated point of contact if you do not have a user name ID and password with which to access the MDS 3 0 system Your user name and password allow you to access both the MDS 3 0 File Submission and CASPER Reporting systems The MDS 3 0 Submission File Upload page Figure 3 9 is presented 01 2012 Minimum Data Set MDS 3 0 FUNCTIONALITY 3 11 Provider User s Guide Figure 3 9 MDS 3 0 File Submission Upload Page CATS MDS 3 0 File Submission CENTERS for MEDICARE amp MEDICAID SERVICES Skip Navigation Links File Upload Submission Status Help Logout Welcome Page Locate the MDS file to submit by selecting the Browse button and choosing a file from your computer Once you have located a file select the Up oad button to upload the file File Name Browse NOTE After 12 minutes with no interaction with the server a pop up dialog box warns you that your online session will timeout in 3 minutes and asks if you would like to extend it Select the OK button to extend your session After 1
21. mm dd yyyy format The default value is today s date Prior Days the number of days prior to the To Date you wish to query The default value is 1 which includes submission records for today and yesterday one day prior to today in the query The drop down list associated with the Prior Days field includes options 0 1 2 5 10 and 30 If you wish to view submissions for dates other than today and yesterday modify the To Date and or the Prior Days values and select the Refresh button NOTE To print the List of My Submissions page use the print function of your browser by accessing the File menu and then selecting the Print option The following shortcut keys bring focus to elements of the MDS 3 0 File Submission system List of My Submissions page 01 2012 Minimum Data Set MDS 3 0 FUNCTIONALITY 3 28 Provider User s Guide Shortcut Keys To Access Alt 2 To Date field Alt Prior Days field Alt Refresh button NOTE Shortcut keys utilizing numbers function only with the numeric keys along the top of the keyboard They do not function with the numeric keys in the 10 key pad of the keyboard 01 2012 Minimum Data Set MDS 3 0 FUNCTIONALITY 3 29 Provider User s Guide
22. n Database NOTE MDS 3 0 submissions prior to 10 01 2010 and submissions from the MDS 2 0 system are not available for viewing on the List of My Submissions page To perform the default query that returns a list of the submission files you successfully uploaded today and yesterday select the Submission Status item from the MDS 3 0 File Submission system menu bar A Search Completed dialog box Figure 3 26 is presented indicating the number of records returned by the default search criteria Figure 3 26 Search Completed Dialog Box Microsoft Internet Explorer x The list of submissions has been completed There are 2 records returned from the search Select the OK button to continue The Search Completed dialog box closes leaving the List of My Submissions page Figure 3 27 in full view Figure 3 27 List of My Submissions Page CATS MDS 3 0 File Submission CENTERS for MEDICARE amp MEDICAID SERVICES Skip Navigation Links File Upload Submission Status Help Logout Welcome Page List of My Submissions To Date mm dd yyyy 10 27 2009 Prior Days 1 Refresh List of My Submissions Submission 10 Submission Date Submission FileName Total Record Count gt Completion Date Status 92 10 27 2009 13 49 14 0520101001 E Waiting 88 10 26 2009 16 21 0520101002 E Waiting 01 2012 Minimum Data Set MDS 3 0 FUNCTIONALITY 3 27 Provider User s Guide
23. ng October 20 2002 If you experience any problems submitting or retrieving reports please try again on Monday Swing Bed MDS 2 0 Submissions Swing Bed MDS 3 0 Submissions CASPER Reporting Online Reports CASPER Reporting Users Manual Points of Contact Last update 05 26 2009 Swing Bed MDS RAVEN SB Updates Last update 03 03 2006 Accessibility Policy Privacy Policy Help The CMS Swing Bed MDS System Welcome page includes the following links o Swing Bed MDS 2 0 Submissions access to the NACD MDS 2 0 system to submit assessments or corrections to assessments with target dates prior to 10 1 2010 o Swing Bed MDS 3 0 Submissions access to the main MDS 3 0 system to submit assessments or corrections to assessments with target dates of 10 1 2010 or later CASPER Reporting access to the CASPER Reporting application so that you may request and view various facility and QI QM reports CASPER Reporting Users Manual access to the Provider User s Guide for the CASPER Reporting application NOTE The CMS Swing Bed MDS Welcome page may also include other relevant notices and links 01 2012 Minimum Data Set MDS 3 0 FUNCTIONALITY 3 9 Provider User s Guide Select the Swing Bed MDS 3 0 Submissions link to access the CMS MDS 3 0 System Welcome page Figure 3 7 Figure 3 7 CMS MDS 3 0 System Welcome Page Reminder The MDS 3 0 System may be down for maintenance the third
24. process are documented in Section 5 Validation Report Messages of this user s guide MDS 3 0 File Path Error The MDS 3 0 File Path Error page Figure 3 23 is presented when the system is unable to locate the file you specified on the MDS 3 0 File Submission File Upload page Figure 3 23 MDS 3 0 File Path Error Page CATS MDS 3 0 File Submission CENTERS for MEDICARE amp MEDICAID SERVICES Skip Navigation Links File Upload Submission Status Help Logout Welcome Page MDS 3 0 File Path Error The specified file could not be obtained Please go to the File Upload page browse to the file and try to upload again The MDS 3 0 File Path Error page displays the following message specified file could not be obtained Please go to the File Upload page browse to the file and try to upload again If you manually entered the path and name of your file please correct your entry or select the Browse button and locate the desired file with the Browse function 01 2012 Minimum Data Set MDS 3 0 FUNCTIONALITY 3 25 Provider User s Guide MDS 3 0 File Size Error The MDS 3 0 File Size Error page Figure 3 24 is presented when the size of your submission file is larger than is allowed Figure 3 24 MDS 3 0 File Size Error Page CMTS MDS 3 0 File Submission CENTERS for MEDICARE amp MEDICAID SERVICES Skip Navigation Links File Upload Submission Status Help Logout Welcome Page MDS 3 0 File Size
25. ssibility Policy e Contact Us e Privacy Policy The following shortcut keys bring focus to the links on the MDS 3 0 File Submission Help page Shortcut Keys To Access Alt 7 Accessibility Policy Alt 8 Contact Us Alt 9 Privacy Policy With focus on one of these items press the Enter key to access the associated function NOTE Shortcut keys utilizing numbers function only with the numeric keys along the top of the keyboard They do not function with the numeric keys in the 10 key pad of the keyboard 01 2012 Minimum Data Set MDS 3 0 FUNCTIONALITY 3 14 Provider User s Guide Accessibility Policy The Accessibility Policy link accesses the MDS 3 0 File Submission Accessibility Policy page Figure 3 12 Figure 3 12 MDS 3 0 File Submission Accessibility Policy Page MDS 3 0 File Submission Skip Navigation Links File Upload Submission Status Help Logout Welcome Page Accessibility Policy ContactUs Privacy Policy Accessibility Policy The QIES Technical Support Office makes every effort to ensure our Web site is accessible for people with disabilities and meets current accessibility standards including those defined by Section 508 of the U S Rehabilitation Act and the W3C s Web Content Accessibility Guidelines We are actively engaged in the ongoing process of testing our Web site for compliance with current accessibility standards We are committed to address
26. submitting or retrieving reports please try again on Monday MDS 3 0 Submissions CASPER Reporting Online Reports CASPER Reporting Users Manual Last update 10 29 2007 Accessibility Policy Privacy Policy Help 01 2012 Minimum Data Set MDS 3 0 FUNCTIONALITY 3 7 Provider User s Guide The CMS MDS 3 0 System Welcome page includes the following links MDS 3 0 Submissions access to the main MDS 3 0 system to submit assessments or corrections to assessments with target dates of 10 1 2010 or later CASPER Reporting access to the CASPER Reporting application so that you may request and view various facility and QI QM reports CASPER Reporting Users Manual access to the Provider User s Guide for the CASPER Reporting application Select the MDS 3 0 Submissions link to access the MDS 3 0 Login page Figure 3 8 NOTE Persons using the JAWS screen reader must start the JAWS application prior to accessing the MDS 3 0 Login page in order to maintain password privacy 01 2012 Minimum Data Set MDS 3 0 FUNCTIONALITY 3 8 Provider User s Guide Accessing the MDS 3 0 Submission System Swing Bed Hospitals From the CMS NACD Welcome page select the Swing Bed link The CMS Swing Bed MDS System Welcome page Figure 3 6 is presented Figure 3 6 CMS Swing Bed MDS System Welcome Page Reminder The Swing Bed System may be down for maintenance on the third Sunday of each month beginni
27. tions of the MDS 3 0 system include e Establishing the communication connection with CMSNet e Submitting electronic MDS files This section of the MDS 3 0 Provider User s Guide provides instructions for these functions ESTABLISHING THE COMMUNICATION CONNECTION The communications component of MDS 3 0 supports the transfer of MDS data between providers and the National Submissions Database order to connect to the National Submissions Database you must first ensure that you have a CMSNet user ID and that communications software is correctly installed on your PC NOTE To install software on your computer you must have Administrative Rights If you were not granted Administrative Rights to install software to your PC please contact your computer support personnel To obtain a CMSNet user ID complete and submit the CMSNet Questionnaire found on the QIES Technical Support Office QTSO web site at https www qtso com cmsnet html A software installation guide for the CMSNet remote user is available on the same web page to assist you with the installation of the communications software The software installation guide includes instructions for connecting to CMSNet once the software is installed NOTE If you encounter difficulties connecting to CMSNet contact the CMS Remote User Support Help Desk at 888 238 2122 Prior to accessing a CMS web site a No Right of Privacy pop up window Figure 3 1 is pres
28. y Policy Contact Us If you should find that you are unable to or have difficulty accessing information via this Web site please contact the help desk QTSO Help Desk E Mail help qtso com Phone 800 339 9313 Fax 888 477 7871 The MDS 3 0 File Submission Contact Us page displays the following message If you should find that you are unable to or have difficulty accessing information via this Web site please contact the help desk QTSO Help Desk E Mail helo qtso com Phone 800 339 9313 Fax 888 477 7871 01 2012 Minimum Data Set MDS 3 0 FUNCTIONALITY 3 16 Provider User s Guide Privacy Policy The Privacy Policy link accesses the MDS 3 0 File Submission Privacy Policy page Figure 3 14 Figure 3 14 MDS 3 0 File Submission Privacy Policy Page MDS 3 0 File Submission File Upload Submission Status Help Logout Welcome Page Accessibility Policy ContactUs Privacy Policy Privacy Policy WARNING This is a Department of Health and Human Services computer system Department of Health and Human Services computer systems are provided for the processing of Official U S Government information only All data contained on Department of Health and Human Services computer systerns is owned by the Department of Health and Human Services and may for the purpose of protecting the rights and property of the Department of Health and Human Services be monitored intercepted recorded read copied or captured in an
29. y manner and disclosed in any manner by authorized personnel THERE IS NO RIGHT OF PRIVACY IN THIS SYSTEM System personnel may give to law enforcement officials any potential evidence of crime found on Department of Health and Human Services computer systems USE OF THIS SYSTEM BY ANY USER AUTHORIZED OR UNAUTHORIZED CONSTITUTES CONSENT TO THIS MONITORING INTERCEPTION RECORDING READING COPYING OR CAPTURING AND DISCLOSURE The MDS 3 0 File Submission Privacy Policy page displays the following message WARNING This is a Department of Health and Human Services computer system Department of Health and Human Services computer systems are provided for the processing of Official U S Government information only All data contained on Department of Health and Human Services computer systems is owned by the Department of Health and Human Services and may for the purpose of protecting the rights and property of the Department of Health and Human Services be monitored intercepted recorded read copied or captured in any manner and disclosed in any manner by authorized personnel THERE IS NO RIGHT OF PRIVACY IN THIS SYSTEM System personnel may give to law enforcement officials any potential evidence of crime found on Department of Health and Human Services computer systems USE OF THIS SYSTEM BY ANY USER AUTHORIZED OR UNAUTHORIZED CONSTITUTES CONSENT TO THE MONITORING INTERCEPTION RECORDING READING COPYING OR CAPTURING AND DI
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