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2 Students timetables

1. Assembling courses Copying courses If you wish to add courses to an exam click on the lt Add course to exam gt button select one or more courses and confirm with lt OK gt This will copy the selected courses to the exam and you will see the following information in each row e Exam how many students from each of the exam courses will be taking the exam e Balance how many students from each of the exam courses will not be taking the exam e Total how many students take this course in total Exam scheduling 81 e Clashes how many student clashes will occur in each of these courses Details about clashes are displayed in the lower window section ae Exargscheduling Class E Stat code s _ All Clusters selection Note Adding individual courses If you add course to an exam one by one i e if you repeat the process described above only those courses will be displayed for selection that are not going to cause a student clash with the exam courses already chosen This makes it very easy to put together courses for which exams can be written simultaneously Since clusters should always be free of clashes there is an alternative way of adding all courses of a cluster to an exam using the lt Selection gt button under Clusters Simply click on the lt Add course to exam gt button again if you wish to add more course to the exam Removing courses You can remove courses from the exam by selecting one
2. Per Course periods per week 12 2 5 2 Tea Teacher giving this course Cluster Shows the name of the cluster band that the course belongs to Please refer to section Simultaneous courses clusters for more information When you select a course by clicking on it with the mouse the row in question is displayed dark blue This course is now the active course All students of the active course will be listed in the detail windowand also highlighted light blue in thestudent window Student window Thestudent window of the course student overview displays a list of all students of the selected class or class level year The following columns can be displayed for each student Class N Marked Name Surname First name Periods week Courses Sex LISIS SSS SJS Cla Class of the student Mark box To permanently mark a student please also refer to Assignment using element marking Name Student short name Surname Student long name First name Student first name Per Weekly periods for the student irrespective of the class or class level year selected Courses Number of courses chosen by the student irrespective of the class or class level year selected Sex Student s sex When you select a student by clicking on him her with the mouse the row in question is displayed dark blue This is now the current student and all courses he she has chosen will be displayed in the detail window
3. 4 1 Course scheduling 79 Note Couplings to simultaneous groups You can access the reverse function via File Auxiliary functions Couple to Less Sequ Warning Fixed locked clusters If you fix clusters all courses in the clusters concerned will be fixed This means that these course cannot be moved during swap optimisation This represents a significant restriction on optimisation Exam scheduling Exams tests are held in the course of the school year These are one off events on fixed dates Specifying an exam date has direct consequences for normal lessons which should if possible continue without interruption If students take most lessons together since they are included in fixed classes lessons taking place at the time of the exam will simply be cancelled since all students in the class will normally have to take the exam However if students have elective courses the scheduler will need exact information about for which courses an exam is being held exam courses which students are taking part in the exam e which courses are taking place in parallel to the exam here quite naturally only those courses are relevant where at least one student is taking part in the exam and e how many students remain from the courses affected by the exam This is where exam scheduling comes into play since it supplies this very information to the scheduler The core of exam scheduling is the Exam scheduling window which
4. This will activate an entire cluster instead of a single lesson and will show all the lessons belonging to that cluster If the same class occurs in several lessons it will only be displayed once 2 8 2 9 Students timetables 21 The scheduling functions lt Schedule period gt and lt Delete period gt have an effect on all lessons in the cluster meaning that the entire lessons of a cluster or in other words the cluster itself can be scheduled or descheduled at the desired time with one action Note Active cluster When a cluster is displayed in the lesson magnifier you can also make this cluster the active cluster by double clicking on the cluster name Timetable optimisation The students timetables module greatly enhances automatic optimisation The following points are dealt with here Classes Lessons for different students may take place in the class at the same time If students are assigned to a particular lesson Untis will itself determine when lessons can take place simultaneously Student timetables Nearly all the points that apply to the optimisation of class timetables are also taken into account when student timetables are optimised The required parameters e g minimum maximum lunch break periods per day etc are taken from the student s class The weightings are also derived from those of the class However a student is naturally not weighted as highly as a class The more students there are taking
5. By default the short names of these elements are printed However if you wish for example to print students first and last names instead of short names in the Course Students List select Stud First Full N as the Print name for students Course Students List The students taking each selected course will be printed Students timetables 25 EN1 LK Englisch 1 Lesson 6 name ers Cra Ardbeg Auchentoshan Bunnahabain Cragganmore Dalwhinnie GlenElgin Glenfiddich Glenlivet Glenturret Knockd hu Laphroaig Lochnagar Longmorn Springbank Talisker Tamnavulin Tamintoul Tullibardine 2 11 2 Students Course List This list prints the lessons for each selected student Please note that by default these lessons are made up of lessons from the class lessons lessons that must be taken by all students in the class and the student s chosen courses You can restrict the list to course selections only wa the lt Details gt button Oban Oban 12 Ore ___lts Per Tea T Che mie GK Deutsch 2 GK Englisch 1 GK Kunsterziehung 86 GK Geschichte 1 GK Erdkunde 1 GK Kath Relig 2 GK Biologie 2 E GK Sport m nnl 1 76 ar po 2 11 3 Courses list Courses list The courses list prints the courses with all the fields that are displayed in the course window of the course student overview 2 11 4 Students list The students list prints the students with all the fiel
6. 42 Loet ponoc 23 06 2016 2 4 Faust I d1 14 55 Goethe rl 02 12 28 06 2016 1 1 KK k1 23 47 Tolk roy 12 Faust Ill Name New exam Courses Students Teachers Rooms Courses Clusters Stat code s Students Selection Selection Selection The Exams window is divided into two parts The exam list in the left window pane displays the exams that have been defined while the exam dialogue in the right pane serves to display and enter data for the exam selected on the left Courses As in the exam scheduling window you can select either individual courses or all courses in a cluster Students When you specify and exam for a course all students in the course will be entered for the exam You can also add individual students who perhaps are not in the course to the exam using the lt Selection gt button under Students If on the other hand there are students who are not to take the exam you can simply select them and remove them from the exam with lt DEL gt Teachers Rooms In contrast to the Exams scheduling window you can also assign teachers and rooms to an exam in the Exams window You can see here whether a teacher teaches in one of the courses assigned to the exam and whether a teacher or room is already booked for a lesson at the time in question Input from the selection dialogue also works for several selected rows meaning that the same teacher or room can be entered in several periods at the
7. Lo Eo Lo Lo Eo Eo J ere i4 15 115 97 14 4 Goethe r The cluster C13_1 includes e g lesson numbers 14 15 and 115 that are to take place in parallel for two periods in the week The section at the bottom of the window displayed additional information on the lessons in the selected group During timetable optimisation the aforementioned lessons will be set at the sametimes Only during the so called swap optimisation can individual lessons be moved in order to improve student timetables Note Simultaneous lessons instead of lesson couplings You may be tempted to enter lessons that take place simultaneously as a lesson coupling We would advise against doing this as it can lead to problems with the unique identity of courses e g with a lesson coupling in which the same subject occurs twice and as timetable optimisation is restricted by fixed couplings If you already have lesson couplings that you would like to convert to clusters you can simply mark the lesson couplings concerned by activating the m marked code for the coupled lessons in the lessons view and execute the command File Auxiliary Functions Coupl to Less Sequ 20 2 7 Scheduling dialogue Student choices are of course also taken into account in the scheduling dialogue If a lesson is allowed as a student choice you will see all students taking this lesson in the scheduling dialogue However you can also hide the display of students
8. such as the menu item Students which you will also find under master data Workflow for completed student timetable 1 Create or import appropriate master data for each student required for student timetable creation 2 Determine or import the lessons permitted for course options 3 Define the course options for each student in the course student overview allocation of courses 4 Define simultaneous courses in course clusters bands 5 Create the timetable with the help of automatic timetable optimisation or the scheduling dialogue 6 Analyse the timetable of each student with thetimetable diagnosis function 7 Display and print student timetables Student master data You can open the input window for student master data via menu item Master Data Students or via menu item Modules Students timetables Students Students timetables 7 ae Students Student O Lolo SOMA EE T REST Oban Talisker Lagavulin Laphroaig Scapa GlenOrd Students first name Student registration number 54 1 Female Class of the student E Mail address Birthdate Classes with class group Student This is where you enter the details of all students who may choose courses The meaning of many of the fields match that of corresponding fields in other Untis master data elements or are self explanatory If necessary please refer to the Untis User Manual for information on entering data Warning Assigning stude
9. 95 Stu 26 37 Mogli O In addition to the students names the window also lists their class statistics code s and any alternative courses to this course choice Statistical codes You can enter one or more statistical codes in the Stat code s column for each student These statistical codes play an important role in the context of exam scheduling Course detail view The detail window displays additional data about the currently selected course such as teacher weekly periods or clusters to which this course belongs Furthermore you will also see the courses that make the selected course a poor choice Choosing an alternative course This function enables you to specify an alternative course of a course choice as chosen course e assign this course to the student Just select the requested course and then click this button You can also make a selection by double clicking Fixing the course choice 50 3 2 4 You can use this function to explicitly fix the selected course of a course choice so that no change can be made to this course assignment during course optimisation Course student matrix The course student matrix as its name suggests provides an overview of which courses have been chosen by which students or which courses appear in the course choices of which students It contrasts students columns with courses rows with an entry at the intersection of the two indicating that the course app
10. List short nenne 26 students Gl ster Lisl an an llas epocas 27 Sstudenl clashes nn aan anne 27 Kurs Studenten bersicht ada 28 StLUGE NIS COUFSC M AU IK entlang 28 12 Change of School Year acer ie 29 Transferring Stude NIE SH A en oe wc ewes did et 30 IEFaAHNSTErLING COUFS OS ees ua ee strats a ee a ee ee 31 lll Course scheduling 32 1 Data IMPULS Sesera indes 33 SEDGENIS A csi cae cme De ae en RE am u on te aie Se meee ED cede cs ar a a Bene a ea en 33 2 3 IV COURSES Re E a aer ita aun Eee 34 GOUFSE CHOICE S ac ee a EO a Der Was Kuss Linn eaaa 35 COURS CCS O 35 Scheduling LOO Sais asses a ini 36 GOUFSe S HUGE nt OVER VIEW aa oO Ue as 37 creating parallel courses coca td ca tii lcd 37 canc CIINIG ACUM O da 38 Studen COUrS OCN IC id aida 38 Entering CU do ER 40 Selecting aliallernaliVe COM Seated een an elehgeeke 42 PRES CIVG COWES CS een A A eee aren 44 FUION een es en else ehesten ran r e Ea 45 Course CHOICE combinallons a ae ee ee cae aa ee N 46 Studenten Kurs Wahlen kopierer ocio a elie cen iaraa TAIE Eiai 47 EBUrse student Cholte astra dni ea 47 COUFSO S TUE AE Mal Kar aii a Ad A SA ee 50 Sri io AAA PP SeriiR ann 51 Gourse eluster MalriX an ee l a 52 WNAWN TAY OU os ee ee derer A T 53 Course Cl ster MalriX FURC TONS Eee een 55 Adding and removing COURSES 5 anne Benni 56 Chale New CIS CM naeh 56 Elu ster 9 COUDINNG 1 rete ee a u Ara Nie tae ates 58 FIX INeCl sier esse ers E E E ES Ee E
11. Tu 5 y 37 0 3 3 Tu 6 3 17 22 3 2 dl ds oo 0 0 0 Subject Les TuBg 101 61 40 6 4 ENT 6 We 1 40 26 14 4 ii Conflicting courses If you wish to see more detailed information on a period select the desired period and click on the Conflicting courses button to open a window of the same name This will display which courses and which students are affected by the exam Tip At least one exam course Exams are usually held when affected exam courses or at least some of them take place since this involves no timetable changes for the students and they will automatically have the time available Furthermore at least one teacher and a room are certain to be available for the exam Once you have found a suitable time and date you can create the exam with the data displayed using the lt Transfer Exam gt button and then edit the information in the Exams window Exams window The Exams window can be called either from the menu via Modules Course scheduling Exams or using the button of this name in the Course scheduling toolbar You can specify courses and times dates for exams via the Exam scheduling window However if you already know when an exam is to take place in which course you can create exams in the Exams window direct 84 4 2 1 45 Exams AM A gt ABRAS S 14 09 2015 Gx 30 06 2016 Or 23 06 2016 Br Day Fr Te Name Text Cours Sud Teachers Rooms Cisstes 2 preporod
12. and as well as in the course window highlighted in light blue 2 5 3 Students timetables 13 Detail window The contents of the detail window of the course student overuvew depends on whether the course window or the student window currently has the focus i e in which of these two windows you last clicked the mouse Course window active If the focus is on the course window the detail window will display the students of the active course with the following columns Students Altern Courses y Y Class Y Y Surname Student Student short name Cla Class of the student Altern courses This field is displayed for information purposes only for the students timetables module and shows possible alternative courses that the student can choose The data in this field was entered with the course scheduling module Surname Student long name Student window active If the focus is on the student window the detail window will display the courses chosen by the active student with the following columns Lessons Subject IS Altern Courses Stat code s Teacher Ass Les rp ra a rs 4 Eff time range Les Lesson number of the course Subj Subject of the course Altern courses This field is displayed for information purposes only for the students timetables module 14 and shows possible alternative courses that the student can choose Tea Teacher giving this course Stu
13. are in the same cluster a IM I Adding a course as an alternative course to the course choice You can now enter alternative courses for this choice either by double clicking on the desired course in the course list or by selecting one or more courses using the mouse and then clicking on the blue framed arrow pointing to the left or using drag amp drop to move them to a new row in the course choice window while pressing the left mouse button Note With parallel course assignment Checking the box Include all parallel courses causes any parallel courses to be transferred to the course choice window automatically Parallel courses i e courses with the same teaching content can be automatically recognised in Untis by the same subject name which may only be supplemented at the end by a number If you wish to extend an existing course choice simply click on the corresponding row and add additional courses to the course choice Deleting alternative courses from the course choice If you wish to remove alternative courses from an existing course choice use the mouse to select the courses and then either press the blue framed arrow pointing right or use drag amp drop to pull the course s 42 to the course list window You can remove entire course choices In the same way Adding a course as an alternative course to all similar course choices However if you make the course choice for only one student and click on the blue framed m
14. border in the heading line Clusters A row is displayed for each cluster containing the number and name of the cluster the number of periods the total number of assigned students total of all students who take at least one course in this cluster and number of students total of students in the currently active class level or class who take at least one course in this cluster Course scheduling 55 Cluster No Cluster Name Per Students total Students elelelel lt Rename You can hide unneeded columns by right clicking in the grey heading area As with the columns a context menu is displayed which can help you to hide heading lines Detail window Students causing clashes will be listed in the detail window at the bottom The names of courses that clash will also be highlighted red If the teacher of this course already teaches another course in this cluster he she will also be listed in the display of clashes and the teacher s name will also be highlighted red in the conflicting course _ clus of m Per Ae Subje Les ass Level Su 4 B bo 7 2 o 5 5 Cu iei2 3 obell 13 am ma ame Sites los Tine Nave Si all TI oof B EN LH ee o LLE 9 Stu Oban M1 5 Stu Bruichladdich M1 9 Stu Edradour The example above illustrates the following situation If course BIO1 in cl
15. by deactivating the check box Students display in the scheduling dialogue settings de Les Scheduling dialoque Lessons mi E Unscheduled Information History Chained swaps 14 9 2015 Ar Settings 30 6 2016 ENT 101 42 Nobel 5 Font Aral 9 0 14 2 12 Goethe di Grid Width Height Selection range NATA imn t Fa i a gr 2 En Senne 1 First period 200 5 Poo Tuesday 100 Line height in 20 I 1118111213 200 ese m mfu mn 4 Im n Period marker 0 Xoc 4 Cass period Stu Bunnahabain la Period marker 0 Xx 8 Student period Shak E ees BE 13 Additional information in the name field 12 Gal ee E 4 4 Classes with student total 7 Rooms with capacity pr mo Lessons with student total Teachers with student total Auchentoshan Period marker 0 Xx Teacherpenod A Zur Zur Zur a Zur Zur Zur E Period marker 0 Xx 8 Room period You will often see the amp character in the rows of the classes indicating that lessons are held in the class for different students simultaneously Cluster mode You can also edit several lessons of a cluster in the scheduling dialogue at the same time by entering the name of the cluster in the Active lesson field or by activating the check box Scheduling dialogue band mode in the scheduling dialogue settings and then selecting a lesson in the cluster
16. helps you when putting together courses for which an exam can be held together with the Exams window which provides you with the relevant information on all exams Exam scheduling window The exam scheduling window can be called either from the menu via Modules Course scheduling Exam scheduling or via the button of this name in the Course scheduling toolbar 80 4 1 1 de Exam scheduling ae Be BS Class level Stat code s 30 10 2015 Er Date Mo 63 63 All fic i First period Class Al Selection i Duration Subject Tot di 2 s on Jem BOT Te Goethe Bach Ander Hero Sen Nobel Cer MI 12 E B 13 12 12 e a m 10 12 o o oo Clashes 18 om 10 12 4 2 2 2 2 2 53 232527 527 amp amp The window serves to schedule an exam i e it helps you with the following e Assembling courses for which exams can be held at the same time e Selecting a time and date when the planned exam is to take place It provides an overview of the students concerned the exact number of students and any possible student clashes for all courses involved in the exam Note Print course course matrix You can output a course course matrix using the lt Print gt or lt Print prevew gt button in the main toolbar This matrix shows the number of students taking two different courses indicating how many clashes would be generated if an exam were scheduled for these two courses at the same time
17. information on students often exists in electronic form In such cases this data can usually be imported into Untis The simplest method is if there is already a special interface to the other application but even the standard import interface File Import Export Import DIF file Students allows data to be easily transferred Specifying courses A course is an Untis lesson that need not be taken by all students in the class es allocated but can be chosen by individual students In order to convert lessons into courses the desired lessons must be selected by highlighting them with the mouse and then clicking on the lt Convert lesson s into course s gt in the toolbar of a lessons view amp Jahrgangsstufe 12 Class 4 gt o Ja mts 12 i B SITRIR TIA ORE GS Per rsPrd J Question CH1 EN EN C Dont show this message again Yes LAI db Cl ee Zu ae da 29 classes Sujestroom Home Dow Bock _ BIO1 12 EN1 EN G1 LAI WR1 M1 PH1 Smith Fer Gal Students timetables 9 A c is displayed in the Cl Te column of a lessons view to indicate that a lesson has been converted into a course Warning Unique subject name If there are several courses allowed for a class each of these courses should be given a unique subject name in order to make them easier to identify For this reason the course demo file
18. magnifier The detail window of the course student overview can also serve as a magnifier when displaying student timetables Reduce the size of the course student overview so that only the detail windows can be seen and locate it next to a student s timetable If you now page from student to student in the timetable you will see the course choices for the relevant student in the detail window SW so dis gis Start Data Scheduling Timetables Student Timetable Ej ERS its Course Student Overview Simultaneous New school Class Level Settings lessons year selection Students Ea Student Timetable Window Group Students timetables 23 If you click on a period in the timetable the detail window will list all the students taking this course All Students Talisker E AA ap CI aC rs for er peo fer el foe er or roo Jue wa re ow TT Ten G1 Like all other timetables student timetables can of course be printed or output in HTML format 2 11 Course student lists There are a number of lists that can be printed and to a large part also output in HTML format These lists are accessed direct from the course student overview by clicking on the lt Print gt or lt Print preview gt buttons in the main toolbar After calling the print command the initial print dialogue is opened where you can select the desired list type 24 2 11 1 Case un Students 112 112 Cr
19. same time Note Several elements You can press lt CTRL gt and highlight several elements for assignment to an exam Functions in exams window Use the combo boxes for class level and class in the toolbar to restrict the display and input to a particular class level year or class For example selecting a class results in only those exams being displayed taken by at least one student in the class Only courses and students of this class will be listed in the course and student selection dialogues 4 2 2 Exam scheduling 85 gB Exams A E A AE 14 09 2015 Br 30 06 2016 Gr Display whole school year The two date fields below the toolbar can be used to restrict the display of exams to a particular range of time Only those exams will be listed that fall within the specified time range You can use the lt Display whole school year gt to switch to a complete list of exams for the entire school year New exam Click on the button when you wish to enter a new exam Alternatively you can simple select the empty row in the exam list Copy exam Use this function to copy an entire exam including participating students teachers and rooms Delete exam Select the desired exams and then click on this button to delete one or more exams Divide exam You can use this function to generate n exams with one course each from an exam with n different courses This makes it possible for example to transfer all the courses of
20. scheduled in the cluster represented by this column This is the case when all the periods of this course have already been scheduled or when scheduling would cause conflicts with other courses in the cluster 3 2 5 1 Course scheduling 53 A yellow cell indicates that assignment would lead to clashes with the cluster conditions entered please also refer to chapter Parameters for optimisation A green cell means that the course can be scheduled in this cluster without causing clashes If you select a cell the weekly periods and the number of students of the current course and the current cluster are shown at the top of the window In addition the total number of weekly periods of all clusters and the number of clashes i e the number of students that have already chosen another course in the Same cluster are also shown Information on the layout and functionsof this window can be found below Window layout The course cluster matrix is divided into three sections the form window the course cluster matrix and the detail window a Course Cluster Matrix FE BS oe eS fl e OB a Only avail periods 76 Periods week 3 Clashes Class level Per Open periods Students _ All Subject Les BIO1 710 5 0 Form view moi or s ome 0 bioi 72 3 O Foss 12 2 biot 108 3 O Foss 13 2 bio 73 3 0 Foss 12 19 cH 5 8 Cue 128 CHT 82 5S Nobel 13 16 eh 74 3 0Mengt2 25 A Bam ee ae 6 a Springbank 6 Stu Auchento
21. the selected courses to the selected students are removed Cancelling a course This function is only possible with the course scheduling module and is described in chapter Cancelling a Course Create parallel courses This function is only possible with the course scheduling module and is described in chapter Creating parallel courses Find Clicking on this button opens the Find dialogue This is where you can enter the desired search text Clicking on the lt Find next gt button causes Untis to search in the current column for the search text If the text is found the relevant row will be selected Convert lesson This function opens the lessons window If you have restricted the display to a certain class it will be displayed automatically in the lessons window In the lessons window you can mark desired lessons by moving the cursor over them while pressing the 18 2 6 left mouse button and then converting them into courses using the button lt Convert lessons s into course s gt Remove lesson This function allows courses to be removed from the student course choice These courses are then no longer displayed in the course lists The function is useful when e g a course should be taken again by all students in a class and is therefore no longer available as a student course choice Lock this display If this button is activated the window will not respond in the course student overvewwhen the active lesson of act
22. GRUBER amp PETTERS gt Untis Kursplanung S LS N grupet at Inhaltsverzeichnis Introduction 9 ll Students timetables 9 Workflow for completed student timetable uu2sua000020annnnnnannnnnnnnnnn nn nn nn nnn nn nn nn nn 6 2 student master data o 6 a tee EIRENOTENTEOERELETD 8 3 lt SDECHYING COUFSE Sist ee ee ee 8 No IES SON Coupling S aan ee eek 9 Class LE VEliSe le CUO isis clones a leat eee ee ee 9 COUISe SIUGENE OVerVvieW nella 9 Course WINDOW een rada 10 StUdentWINdOW raider 12 DOTADO AO Wi a E E a neni 13 GOUFSO ASSIONIMO NL ri ae VIERTE 14 ASSIGNMeNE WIN GOUDIEG CIICK 2 a A ei 14 ASSIONMENLUSING ALAS area 14 Assignment USING toolbar ICONS essiens een een 15 Assignment using element Marking ccccccsccccccssseeecesseeeecesseeeseseeeessaueeeeseaseeeeseaseeeessageeeesesseeeesssseeesseaseeeess 16 TOOID Al TUNCUONS are N ee wei 17 6 Simultaneous courses clusters uuuu ues unnnnnnnnnnnnn nn nn nn nnnnnnn nn nn nn nn nn nn nn nn nun nn nn nn nn nn nn nennen 18 7 Scheduling alalogle cui id aa 20 3 Timetable opus ON ui A aaa 21 9 DIAGNOSIS Hu ae ae a 21 10 MENG CAND Sien tee 22 11 COurse student isis 23 Course Students toni icieelaads 24 otudeMts Course Listini 25 Courses ISt a 25 Students ISE rirnan a a a a Ea lt canc 26 StuUdsS C ouUrse LISt SNOTI oiiaaie aa a Aee K Eaa uae EEA A AAA a a cus su a a EAA AEAEE NAANA EAE 26 Gourse stud
23. You can cancel courses with only a few remaining students in the Course conflicts window using the lt Generate cancellations gt button The course will be cancelled with regard to cover planning and the row will be highlighted red to indicate the cancellation A cancellation of this type can be reversed in cover planning Printing exams The Exams window provides a number of lists for you to print or display by selecting the lt Print gt or lt Print preview gt buttons from the main toolbar Type of list conflicting courses list Exams entry data Exams vs students li courses list Conflicting courses vs studelar ist Students vs exams list Exam times per day Page setup Cancel Exams entry data This list type outputs all exams for the currently active time range in a Summary list Exams students list This list type outputs each exam with all participating students on a separate page Conflicting courses list Select this list type to generate a list of all courses that clash with the currently selected exam Conflicting courses students list This list outputs each conflicting course on a separate page listing all students participating in the exam Students exams list Select this list type to output a Summary of each student with his her exams Exam scheduling 87 As is usual with Untis you can also make detail settings for these lists For example you can use the Print courses with lesson numbers c
24. a cluster to an exam without clashes to divide the exam finally to have each exam take place in a different room or in a different period Conflicting courses Use this button to open the Course conflicts window displaying all courses being held simultaneously with the courses in this exam and taken by at least one of the students participating in the exam Generate special duties This function generates special duties for the selected courses It can only be used in combination with the cover planning module Settings The setting function allows you to specify how many exams a student may take in any one week If this limit is exceeded when you enter an exam a warning will be displayed and the student will be listed in the right wndow pane highlighted in light blue Exam scheduling and cover planning If you have licensed the cover planning module data from exam scheduling can flow directly into the current timetable Exams are accepted there as special duties and courses with few remaining students result in cancellations Generating special duties Select the exams that you wish to transfer to the current timetable by clicking on the lt Generate special 86 4 2 3 duties gt button After confirmation that the special duties should be transferred they will appear as substitutions in cover planning with substitution type Exam Generate cancellations an Bu an Br LITA E 14 09 2015 Br 30 06 2016 fr
25. a lesson the higher the relevant weightings Cluster conditions The first phase of optimisation is the allocation run when all lessons are distributed in the time grid The swap optimisation run that follows transposes periods based on class timetables Lessons contained in cluster conditionsare scheduled at the same time during allocation optimisation These conditions do not apply during swap optimisation and lessons can be moved independent of one another Diagnosis The diagnosis for students displays on the Students tab students with clashes non teaching periods and lunch breaks that are too short or too long 22 Lren SEHE Y Lolo Y Heidi Heidi 13 Ti o amp sz 5 Hed ia ER Type of diagnosis There are timetable clashes for these elements Input Data Timetable 14 09 2015 20 9 2015 Non Teaching Periods for Students Lunchbreak too short Lunchbreak too long 2 10 Timetables When the students timetables module is used the menu item Students is also activated in the Timetable menu and opens the timetable for an individual student Note Timetables for students As with timetables for other elements you can also adapt student timetables to match your requirements and create your own timetable formats You can find more information on this feature in the chapterUser defined views in the Untis User Manual Course student overview as
26. ation in one term and then in the other Note Course with 0 weekly periods Courses are assigned 0 periods week in terms where they are not planned This allows you to retain an overview of all student course choices within a term 78 3 3 6 These course assignments have already been optimised previously in the Year s planning in terms window As mentioned above certain course choices that should not be modified during further processing have now been locked and will therefore not be touched by course optimisation However if you wish to change a course assignment in spite of its being locked you must first remove the lock on the course choice before being able to assign the desired course Please always bear in mind that such a change is only performed in the current term but may have to be taken into account in other terms and may therefore have an effect there too e g on the total number of weekly periods of the student in that term Note Copy term We strongly advise against making any changes to course choices after terms have been created If this cannot be avoided you can use the lt Copy to other terms gt button in the student course choice window to copy the course choice for the current term very easily to any other terms Course choices clusters in scheduling Course scheduling and timetable optimisationAt the end of the course planning process all student course choices should have been determined there shoul
27. be created You can of course modify this proposal as you wish Course Student overview H All All Ele E Create parallel courses UO eth eth Maa g2 g3 G he Add the new courses to the students cree choices Distribute the students evenly in the parallel courses OF Cancel In the above example a proposal is made to create an additional parallel course for the subject inf 49 students have registered for it bit there are only 25 places available Note Copying parallel courses to course choices If you check the box Add the new courses to the students course choices the newly created parallel 38 courses will immediately be added to the corresponding student course choices 3 2 1 2 Cancelling a course Cancelling a courself you wish to cancel a course using the button lt Cancellation of a course gt without deleting the entire lesson you must first have entered one or more alternative or reserve courses in the corresponding student course choices In this case Untis will allocate all students who would have liked to take the cancelled course the reserve course entered first FE Lourse Student overview All r All 115144 a HA gP El oe ga a Selected course Bl01 Note Cancelling reserve courses If additional reserve courses have been specified you can also cancel the first reserve course and so on Technically this course will be ignored If you wish
28. ck on the Add course to the cluster button You can alternatively add a course to a cluster with a simple double click Note Locking a course You have to lock this course if this course cluster assignment is to be observed during a subsequent optimisation run Remove course from the cluster If you wish to remove a course from a cluster select the course and the desired cluster and click on the Remove course from the cluster button You can alternatively remove a course from a cluster with a simple double click Fix course in cluster If you wish a particular course to be scheduled in a certain cluster in all cases add this course to the desired then lock it by using the Fix course in cluster button A locked course is marked with a Exclude course from cluster If you wish to avoid a course being scheduled in a certain cluster select course and cluster and click on the Exclude course from cluster button Optimisation will not now place this course in the cluster marked with the block The block is represented in the cell with a forward slash Favourable clusters green This function highlights all those clusters to which each course could be added in green Restrictions such as cluster conditions are taken into consideration during the check Alternatively you can also check the box Mark favourable clusters green This will highlight the favourable clusters for the selected course when you click in the co
29. contains e g two lessons for year 12 with the subject names bio1 and bio2 instead of both lessons having the subject name bio 2 3 1 Nolesson couplings We recommend that you create a separate lesson for each course and that you do not use courses to form lesson couplings Instead of lesson couplings you should use course clusters bands which are described later Each course should therefore be a discrete lesson This is possible since course can be held simultaneously for the same classes if the students participating in them are different Note No course without a class Lessons without class es cannot be converted to courses Students can only choose lessons that are allowed for their class If a lesson can be chosen by students from different classes simply specify all these classes in the lesson 2 4 Class Level selection You can use the menu option Modules Student timetable Class Level selection to specify which class or class level year should be preselected when the course student overview is opened This is very useful when work relates to a particular class or year level 2 5 Course student overview The course student overview provides you with a summary of which courses are being taken by which students and is also used to allocate courses to students and students to courses The window consists of three parts 1 On the left is the course window with a list of possible courses 2 On the right is the st
30. course first select the students and then the courses 16 2 5 4 4 Note Error message An appropriate message will be displayed if a course cannot be assigned to a student However other courses assignments will not be affected Remove assignment In the same way you can also remove existing course assignments using the lt Delete student course assignment gt button Assignment using element marking These assignment functions are available via the context menu commands right click First mark all the courses that you wish to assign to a student by checking the mark box Now select a student in the student window open the context menu using the right mouse button and select the command Link marked courses All marked courses will now be assigned to the selected student You can proceed in the same way to assign students to courses The following marking commands are available in the context menu Mark students When you have selected a course in the course window this command displays all the students highlighted in light blue assigned to this course with a checked marking box Mark courses When you have selected a student in the student window this command displays all the courses highlighted in light blue assigned to this student with a checked marking box Remove course markings This command removes all course markings Remove student markings This command removes all student markings Remove all marki
31. course scheduling module has all the functions of the students timetables module such as creating students and courses and assigning courses va the course student overvew Please read the corresponding points in section Students timetables You will find the course scheduling functions under menu item Modules Course scheduling or in the course scheduling toolbar 3 1 3 1 1 Course scheduling 33 Start Data Scheduling Timetables Course Scheduling Modules 9 p Course Student Choice pal a Course Student Matrix Students Course Student OQvernview Student Course Choice E Exams EF New school year r Course Cluster Matrix Integral Class Level Delete Course Assignments optimisation gt deh Settings selection The following points relating to course scheduling are explained in detail below e Data input e Scheduling tools e Course optimisation The functions of exam schedulingare then explained Data input The most important data items for course scheduling are Students Courses Course options selected courses and alternative courses Clusters Students Students General data input for students was explained in chapter Student master data section Students timetables This section explains only those functions relating to course scheduling The optimisation code In addition to the general student data fields there is an additional optimisation code input field for course schedul
32. d be a number of clusters with courses that can be scheduled at the same time It is now important to place the courses and clusters in the timetable i e to schedule them This task is part of timetable optimisation Please ensure that no contradictory entries are made for the courses of a cluster e g one course is to be given in double periods and another one in single periods This type of input can impair the results of optimisation Note Cluster conditions are one way of preventing such results To this end define one cluster condition with the single period courses and another with double period courses and specify that course from the one condition may not be scheduled with course from the other condition in the same cluster There are basically two different methods for timetable optimisation Clusters may be broken up If course assignment to clusters may be modified timetable optimisation can begin immediately For timetable optimisation a cluster is nothing other than a group of simultaneous courses All courses in a simultaneous group are scheduled by placement optimisation at one position in the timetable However swap optimisation may still move individual courses Clusters must be retained If clusters need to be retained at all costs you can convert all or selected clusters to couplings in the course cluster matrix This ensures that all course in a cluster really are scheduled at the same positions in the timetable
33. dent details window magnifier The detail window can serve as a magnifier in a similar way as other windows such as master data views timetables or scheduling dialog If you click on a student in another window the detail window will display the courses for the student concerned If you click on a lesson in another window the detail window will display the students for the lesson concerned 2 5 4 Course assignment Specifying the course options of a student is called course assignment You can either assign students to course of courses to students Note Assignment only for own class Please note that students can only be assigned to courses that are permitted for their class A year 12 student can therefore not take a course that is only held for year 13 A course can also not be assigned when a student has already chosen another course with the same division number Assignment can be performed in various ways by double click by drag amp drop by pressing the appropriate button by marking elements 2 5 4 1 Assignment with double click The easiest way of creating or removing an assignment is to use the mouse double click First select a student and then double click on the course that you wish to assign You can assign further courses to the student by continuing to double click If a course is already assigned to the active student the double lick removed the assignment Note Locking the display You will find t
34. dividual students interests and talents into account For the timetable this means that the concept of class no longer applies in certain areas and different student groups can be put together differently for different subjects This eclipses the importance of traditional class based teaching where all students in a class have the same lessons at all times The timetable for the class as a whole thus has less significance for the individual student When setting up timetables more attention has to be paid to the course choices of each student and each student consequently needs his her own schedule Students timetables The Students timetables module extends the basic functionality of Untis making it possible to create an individual schedule for each student It allows you to administer student master data convert lessons to courses for student selection define course choices of individual students and also to enter which course should if possible take place simultaneously course bands or clusters With the students timetables module automatic timetable optimisation andtimetable diagnosistake course choices into account and attempt to optimise individual student timetables The students timetables module is ideal for school systems that have a large measure of class related lessons but which also offer a number of optional courses Course scheduling The limitations of the functionality of the students timetables module can be
35. ds that are displayed in the student window of the course student overview Gienord jsm m 2 Gunes Ap wfo fo adnoch Bladnoch 3 mM M 2 11 5 Studs Course List short Course choices for each selected student will be printed in a compact format This list prints the chosen courses for each selected student In contrast to the students course list several courses are output in one row You can specify the maximum number of courses that can be output in one row via the lt Details gt button infi smi Ciynelish 1 MI Eka ot wr z oT hT sm Bladnoch 1 ch sw1 rut PRA Number of students 8 2 11 6 Course Stud List short The students taking each selected course will be printed in a compact format 2 11 7 2 11 8 Students timetables 27 This list prints all the students taking each selected course In contrast to the course students list several students are output in one row You can specify the maximum number of students that can be output in one row wa the lt Details gt button agganmore Dalwh Glenfiddich Glenlivet Glenturret Knockehu Lap roaig Longmom Springbank Talisker Tamnavulin Tomintoul Bracka Clynelish Fettercam Glendronach Glenkinchie Glenscotia Tomintoul Bruichladdich Caollla Clynelish DallasD hu Edradour slenFarclas IsleJura Enockando Lagavulin Macallan Pulteney Strahisla Ardbeg Arran Balblair Bowmore Brackla al Cardhu Cragganmore Dallas Dhu Dalmore Dalwhinnie Gle
36. e 64 64 Selection Selection Type of list E Details Courses Students List Courses Students List Heading Students Course List Courses Students StudsCourse List f a Page setup Course Stud List short Student clashes Student Course Matrix The following list types are available for selection Course Students List Students Course List Courses Students Studs Course List short Course Stud List short Students Cluster List Student clashes Student Course Matrix The initial print dialogue allows the font and margin settings to be modified for all lists Furthermore printing can be limited to selected courses and students If courses have had to be distributed over several rows of lessons during the creation of the timetable e g in order to be able to specify that 2 periods of a 5 period course have to take place in the afternoon the subject names of these courses will be repeated in the lists When several courses share the same name within a class the Suppress double courses in selection option causes only one course to be selected and thus only one of these courses to be printed This option can therefore be used to avoid courses with the same name appearing e g in the Studs Course List short You can specify what should be printed when a teacher or student name appears in a list on the Print names tab in the dialogue Report Settings menu item Reports Report Settings
37. e Same number of periods week in the same optimisation run Partial optimisation is launched via menu item Modules Course scheduling Partial optimisation 66 3 3 3 1 Selection of the subset 3 Case level a Opt of subsets Cluster Course Matrix A amp Scheduled 2 A228 E Number of clusters 4 Selected a Result of the optimisation hd Best Current Include clusters Available result Delete student course assignmt Sub Sel Per Lev ite Clashes Be Mark favourable clusters green Overbooked courses 4 5 12 Under booked courses 4 5 4 5 3 5 3 5 Optimisation No 1 9 9 most powerful opt Number of clusters to be created Max number of courses per cluster Max No of choice changes Stud Co Ch Weighting 0 99 55 Keep min number ot students per course 45 Keep max number of students per course Avoid choice changes Student Course Choice SS SS 2S E E EE El E Glenfiddich Glenfiddich Partial optimisation can be divided into three processes 1 Specifying subsets 2 Defining optimisation parameters 3 Optimising subsets Specifying subsets The selection of courses that are to be scheduled simultaneously in partial optimisation is extremely important for the subsequent optimisation run This is where you must use your experience and knowledge of your school to good effect in order to achieve a good result Course list The course list displa
38. e course is also added to the cluster The second cluster inherits the remaining number of weekly periods and contains only the previous courses Remove course from the cluster There are the several ways of removing a course from a cluster e Select the cell concerned and click on the button lt Remove course from the cluster gt e Double click on the cell at the intersection of course and cluster e Select the cell concerned and press the lt DEL gt or lt SPACE gt key Tip Removing several courses You can remove several courses from their cluster at the same time First select the desired cells and then click on the button Remove course from the cluster or lt Remove course from the cluster gt button or press the lt DEL gt or lt SPACE gt key 3 2 5 2 2 Create new cluster Create new cluster Course scheduling 57 S32 ale2 aan If you wish to create a new cluster simply press the Create new cluster button Untis will create an empty cluster with O periods As soon as you assign a course to the cluster this number will be adjusted to the number of open periods of the course You can also enter and change the number of weekly periods in the cluster yourself Note Cluster simultaneous sequence of lessons Since a cluster is actually a simultaneous sequence of lessons you will also find the new cluster in the Lesson sequences window Delete cluster A AE You can delete a cluster by selecting th
39. e courses in the rows of the matrix and the existing clusters in the columns The cells then indicate which course belongs to which cluster The course cluster matrixis described later in the section of the same name Scheduling tools This section provides more details on the individual windows and functions of the course scheduling module The following tools are available e Course student overview for the course scheduling module e Student course matrix e Course student choice e Course student matrix 3 2 1 3 2 1 1 Course scheduling 37 e Course cluster matrix Course student overview Most functions of the course student overview were described in the chapter of the same name in section Students timetables The course scheduling module also offers you the option of creating parallel courses and cancelling Courses Creating parallel courses It can of course happen that you have to offer a particular subject in the form of several parallel courses due to a large number of registrations for the course or more precisely the for course subject Use the lt Create parallel courses gt button in the course student overview in order to create additional parallel courses This function opens a dialogue of the same name which displays the actual number and maximum allowed number of students for all the courses you have selected and which provides a proposal in the New course column for the number of parallel courses that should
40. e desired cluster and then clicking on the Delete cluster button Split cluster Use this function to split a cluster containing several periods for example a 3 period cluster can be split into a 2 period and 1 period cluster Weekly periods of the new cluster Include copies of the courses in the new cluster Canos If the box Include copies of the course in the new clusteris checked the courses in the cluster will also be split i e a former 3 period course would be split into a 2 period course and also a new 1 period course created with a new lesson number This is especially important if you wish to schedule the periods of a cluster in different ways for example the 2 period cluster only as a double period or the single period only in the afternoon Split cluster by year level 58 era 82 Use this function to split a cluster containing courses from class levels years into several clusters containing courses for a single class level year Please refer to section Optimisation for several class levels years for more information on this function 3 2 5 2 3 Cluster to coupling This function in the course cluster matrix allows you to convert the selected clusters to couplings Please also refer to the application notes in section Course scheduling and clusters in timetable scheduling So ob ES 5 BB Conversely you can convert existing couplings back to courses via menu item File Auxiliary Functi
41. e now searching for other clusters to which you can assign these courses You can then see at a glance which assignments would cause the fewest student clashes and consequently the fewest changes in student choices po a tert CIA T 0 0 moi o s omens w o Man o o o 6 5 tion 72 3 OjFoss 12 20 7 oO 2 oao 0 bor a ofres 26 bioz 73 3 0OjFoss 12 19 1 T al y ENT 87 Stu rm ENT 87 Stu Jag ENT 87 Stu Schneewitchen 3 2 5 2 7 Refresh Settings Refresh 60 LINEAS This function enables you to refresh the window e g after changes to master data Settings mE None Details 6 Clashes Ascending 5 Studs with a cour Name o Studs without course in cluster You can also determine whether all clashes of a cluster all students with a course in the cluster or all students without a course in the cluster should be displayed in the detail window 3 2 6 Printing The course cluster matrix window provides a number of lists for you to print or display by selecting the lt Print gt or lt Print preview gt buttons from the main toolbar 7 Course Cluster Matrix Selection Type of list a Course luster Matrix Page setup Course Cluster Matrix Clusters vs courses ist Coure course matrix 3 2 7 3 3 Course scheduling 61 Course cluster matrix The course cluster matrix is always printed in the form that is displayed on the screen The
42. e when the exam should take place the week in the date field and enter the duration of the exam in the duration field The right window pane will display the data relevant for the exam for each period in the selected week e Total number of students taking a course in this period e Exam number of students taking the scheduled exam and who attend a course in this period e Balance number of students not taking the scheduled exam but who attend a course in this period e No of courses number of courses taking place in this period e Exam courses number of courses taking place in this period and for which an exam is taking place Note Only courses involved This information only relates to those courses that are also taken by at least one of the students participating in the planned exam Other courses are after all not affected by the exam 4 2 Exam scheduling 83 g Course conflicts Ea p 014 1 ku 26 Mich 31 3 2014 1 CHI 92 Nobel 16 2 14 13 31 32014 ilki 23 Beck 25 25 0 12 a Exam scheduling 1 GI Y Gasslevel Sat codef z1092014 Dr Date Period Total Exam Remaining No ofcouses A E Mo 1 63 49 14 3 2 Clasa Clusters Ma Mo 2 5836 22 3 2 All Selection 1 Duration Mo 3 2 49 0 3 3 Mo 4 716 8 31 5 3 Mo 5 300 52 28 5 3 Mo 6 3 3 0 4 4 Mo 7 yo 15 22 2 ii Mo 8 67 44 23 4 3 Tu 1 5 15 0 1 1 Tu 2 47 33 14 3 2 Tu 3 76 45 31 5 3 Tu 4 85 5 30 5 3
43. ears in the student s course options The number in the cell indicates the number of the student s course choice If a student s column contains several courses with the same number this means that they are alternative courses An X at the intersection indicates that the course has been chosen by the student in question i e it has been assigned to the student These cells are also highlighted in blue Alternative courses are highlighted in either green or red depending on whether they are favourable or unfavourable for the student g Course Student Matrix Ee EFT lG Class level ee Students All end 16 12 _ Only students with open course choices Allow new subject choices Students Arran SEAN CEI Zum E Ayr ig ran Ahnen aor 4 4 5 5 5 3 3 3 2 T6_1 T6_1 2 courses of 1 Student are in the same cluster 3 2 4 1 Course scheduling 51 The course detail window at the bottom displays additional data about the currently selected course such as Statistical codes or clusters to which this course belongs Furthermore you will also see the courses that make the selected course a poor choice The matrix generally displays all students and courses However you can use the combo boxes Class level year and Class as well as the check box Only students with open course choices to restrict the display to specific students and courses Course student matrix functions The following fu
44. ed students in the detail window Now select the desired student assignments and drag them to the course to which the students are to be assigned Remove course assignment from a student Select the desired student and then select the courses in the detail window in the centre of the screen that are to be removed Drag the selection down to the free area below the course list in the centre section The cursor will display a delete icon and after the mouse button is released the corresponding course assignments will be removed Remove students from a course Select the desired course and then select the students in the detail window in the centre of the screen that are to be removed Drag the selection down to the free area below the course list in the centre section Release the mouse button when the cursor displays the delete icon in order to remove the students from the course Assignment using toolbar icons You can use assignment functions in the toolbar to assign one or more courses simultaneously or to remove the assignment Course Student overview Assignment First select all the courses that you wish to assign to a particular student by moving the cursor over them while pressing the left mouse button Now select one or more students to whom you wish to assign the selected courses and click on the lt Allocate selected students course gt button All selected courses will be assigned to the selected students You can of
45. ents can choose between several alternative courses and the decision for one of these courses does not necessarily have to be made by the student or the course planner The actual selection of a course is then not made until course optimisation In this case the application must be explicitly told which courses are actually the possible alternatives for a specific course option Chapter student course choicedescribes how course options with alternative courses can be entered Course clusters Courses which are to be scheduled in the timetable grid at the same time are in a so called cluster These clusters are also sometimes called blocks and the term bands is also often used Cluster band In the Students timetables module courses taking place simultaneously are combined in Untis into clusters The clusters in course scheduling are nothing more than clusters The course scheduling module provides a comfortable tool for working with clusters the course cluster matrix Pi Course Cluster Matrix Sei RA RESEA BS OB 2 Only avail periods 76 Periods week 3 Clashes Class level Per Open periods Students _ All Subject Les BIO 10 5 0 10 Cluster 11 5 34 A a ee eee eee ar mr a a n IE BEE al Bor 10 5 oineta a Bor s s omea i bioi 72 3 OFess 12 2 boi 108 3 O Foss 11324 bz 73 3 _O Foss 12 19 COMO CO COMINO 16 m a al omea 25 m 0 a alcoi 7 You can see the availabl
46. epeat year 12 and Ardbeg will leave school Tip Cursor selection You can select several students in one go moving the cursor over them and then either delete them or transfer them Transferring courses As with students there are three possible ways to do this The course will be offered to the same class as in the previous year In this case you do not need to do anything in Untis The course is transferred In this case the course is offered for a different class and no longer for last year s class The course is copied The course is offered to the same class as last year and also to a different class New school year Prev class SHEHE OBH gt 1 JEN 6 Shak 85 5 12 The figure above illustrates the following situation Course orc1 has been copied i e it is now offered to classes 12 and 13 Students who took the course last year and who have transferred will automatically be assigned to the course in class 13 Course E2 will be transferred i e it will only be held for class 13 and no longer for class 12 In this case student assignment is kept for students who have transferred Note The same subject name in different class levels years If you define the same subject name for courses in different class levels years course selections will be kept for students who transfer even if the course is given by a different teacher Course scheduling The
47. erung 64 Transferring courses 31 Transferring students 30 W Weighting parameters 68 Window layout 53
48. es Inthe example above course d3 was assigned with a double click The immediately results in situation that course g2 and k1 can no longer be assigned without causing a clash since they are in the same cluster Note Assigning unfavourable courses You can also assign courses which are highlighted red if you confirm this by clicking lt OK gt in the appropriate message window Deleting a student course assignment If you wish to remove a course assignment simply double click on the chosen course in the Choice column or use the corresponding toolbar button Please note that you can only remove a course assignment if more than one alternative course has been entered in the course choice Fixing the course choice A different alternative course may be assigned during course optimisation If the course choice is to remain unchanged you can fix it Fixed course choices are marked with a 44 3 2 2 3 H Student Course Choice an 1 1 2 Students ban 1 Oban Class 12 Oban sal Class level 30 Course Periods Course Choice 10 33 Periods week ___ Choi Stat code MI The figure above illustrates the following situation Courses in rows 1 2 7 and 10 are entered automatically since there is no alternative course Courses in rows 3 5 have been selected and fixed For each course rows 6 and 9 there is only one clash free option A choice can be made in row 8 between k1 and k2 Reserve co
49. es which have to be scheduled but still examines the entire mathematical solution space Partial optimisation usually yields better results than standard optimisation but its use requires a certain level of experience from the user In practice it is generally advisable to use a combination of both methods together with some manual scheduling with the aid of the course cluster matrix Example For example taking an ethics or religious knowledge lesson may be compulsory or students of a particular class level year may have to take one of the three English courses on offer Your specialist knowledge of these matters must underpin your scheduling activities In many cases manually scheduling these courses in a clusters and then fixing the cluster will speed up subsequent optimisation significantly and greatly improve the quality of the solutions Parameters for optimisation There are a number of parameters that need to be observed in course scheduling that quite naturally have to be taken into consideration by course optimisation The following section explains the requirements in more detail Minimum and maximum number of students For each course you can specify the minimum and maximum number of students who should take the course The data can be entered either in the course student overview or directly in the lessons window and is described in more detail in chapter Courses window in this manual Student optimisation code The stude
50. gt button once more will change it to 3 and the next click would set the priority back to 1 again As soon as you have changed the priority of a course the priority of all courses will be displayed behind the course names If all courses have the same priority no priority will be indicated 46 3 2 2 5 vt Student Course Choice 112 Students ar Oban Class 12 Include a Oban ae o 30 Course Periods Se _ Advance Course Choice 10 33 Perods week In the above example student Oban would prefer to take course d2 while course d1 is only considered as an alternative Course choice combinations Clicking the lt Course choice combinations gt button opens the Possible course choice combinations dialogue that displays all possible course choice combinations for the currently active student in columns Any combination of course choices that does not result in a clash is possible Changes vis a vis the current course choice are highlighted in colour A filed will be highlighted red if the defined number of students is exceeded The individual course choice combinations are sorted in such a way that the combinations listed first distribute the load more evenly over parallel courses than those listed lower down If you wish to adopt one of these alternative course choices simply click in the row in question and then on lt OK gt This will assign the selected course choice combinatio
51. he lt Lock display gt button at the top left of the course and student windows Clicking this button locks the window concerned This results in the three windows always being displayed as if the locked window were the active window Double clicking can be used to assign students to courses in the same way as assigning courses to students 2 5 4 2 Assignment using drag amp drop You can also establish or remove an assignment between students and courses using drag amp drop 2 5 4 3 Students timetables 15 The following options are available Assign one or more courses to a student Select the desired courses in the course window and drag the selection to the desired student in the student window When dragging the selection up to ten courses will be displayed near the cursor Assign one or more students to a course Select the desired students in the student window and drag the selection to the desired course in the course window When dragging the selection up to ten students will be displayed near the cursor Copy course assignments of a student If you wish to copy one or more course assignments from one student to another first select the desired student in order to display his her assigned courses in the detail window Now select the desired course assignments and drag them to the student to whom the courses are to be assigned Copy student assignments of a course First select the desired course in order to display its assign
52. heck box to specify whether just the course name or also the associated lesson number should be output This list outputs each conflicting course on a separate page listing all students participating in the exam Students vs exams list Select this list type to output a summary of each student with his her exams Import export Untis provides a number of interfaces which you can use to easily exchange student data course data and exam scheduling data with other applications Import Export course data lf the course scheduler and the timetable scheduler are different people and more or less independent of each other and wishing to work with two separate Untis files this function can be used to transfer course date to the timetable file You will find the appropriate menu item Import Export course data under File Import Export The export command writes the following course data to a file Subjects name and long name Courses underlying lesson Student master data Student course choices Clusters Cluster conditions The course file can be imported with the import command with the lessons being created as additional entries When importing data you can thus specify that lessons should not be imported Lessons courses are then identified by the lesson number The lesson numbers may not be modified in this case in order to ensure that data can be successfully transferred Import export of DIF files You can impo
53. ie k nnen die Totaloptimierung auf der Registerkarte Kursplanung uber den Punkt Totaloptimierung starten Limia FP bwin Course Scheduling Modules Course Student Choice r Course Student Matrix amp Delete Course Assignments Result of the optimisation Optimisation aborted ss Course Cluster Matri Integral optimisation Optimisation Optimisation aborted Weighting 0 99 55 45 Keep min number of students per course Keep max number of students per course Avoid choice changes Student CourseChoice Class level Optimisation No 1 9 9 most powerful opt 9 a Add courses to locked clusters Clusters only courses with equal prds Do not break up locked clusters In dem Optimierungsdialog haben Sie auch noch einige zuschaltbare Optionen sowie Gewichtungseinstellungen Die Totaloptimierung ist auch uber den Optimierungsdialog der Stundenplanung aufrufbar In diesem Fall wird nicht nur die Zuteilung der Kurse zu den Bandern und der Studenten zu den Alternativkursen gerechnet sondern auch der gesamte Stundenplan Hier werden zwei Optionen angeboten Course scheduling 65 Bander neu rechnen Alle bislang angelegten Bander werden geloscht und von der Totaloptimierung neu berechnet Anschlie end wird die Stundenplanoptimierung aufgerufen Kurse getrennt optimieren Mit diesem Haken werden zun chst s mtliche Unterrichte die keine Kurse sind
54. ignoriert Daraufhin werden die Kurse optimiert bis keine Verbesserung mehr gefunden werden kann Anschlie end werden die restlichen Unterrichte dazu optimiert Optimisation Run Optimisation strategy A B OK Cancel of periods to be scheduled A fast optimisation blank 100 then STOP 3 Optimisation series No of TTs 1 20 4 Similarity to previous TT O not similar 4 very similar Optimisation of courses Re calculate clusters Optim courses separately Berucksichtigung von Zeitwunschen Die Totaloptimierung berucksichtigt bei der Erstellung der Bander auch schon die Zeitwunsche Sollte ein Unterricht beispielsweise immer am Vormittag ein weiterer immer am Nachmittag gesperrt sein werden diese beiden Kurse nicht in dasselbe Band gelegt Es wird vielmehr versucht die Bander so zu gestalten dass die sich darin befindlichen Kurse alle dieselben oder zumindest hnliche Sperrungen aufweisen 3 3 3 Partial optimisation This type of optimisation examines a great number of solutions Since this method takes so long it is not usually possible to optimise all courses at the same time and the user must select which subset of courses should be optimised Note Courses with the same weekly periods Partial optimisation ignores course periods week i e each course is scheduled in exactly one cluster without its periods week being taken into account It is therefore advisable to schedule courses with th
55. ing You can use this field for course optimisation to determine which students should if possible be scheduled in the same parallel course or not scheduled in the same parallel course 34 de Students Student P ae pon i H SRA amp Sal Y ss Opt Code L E Bunnahabain Student Enter the same number 0 9 for all students who are to be scheduled in the same parallel course This allows you to retain the overall class that existed previously Codes A Z have the opposite effect Students with the same code are assigned to different parallel courses wherever possible 3 1 2 Courses The definition and creation of courses was described in chapter Specifying courses section Students timetables Please refer to that chapter for more details Parallel courses i e equivalent course for a certain subject such as biology should be numbered sequentially For example if you have three equivalent biology course you should name them bio7 bio2 and bio3 or bio07 bio02 and bio03 Note Equivalent courses The optimisation algorithms recognise equivalent courses on the basis of their similar names followed by a number You can best see possible courses in the course student overview Course student overview When the course scheduling module is used the window o
56. is displayed during and after optimisation After optimisation the lt OK gt button serves to save the result of optimisation or any manual entries Clicking the lt Cancel gt button discards the results found so far and takes you back to the Definition of the subsets dialogue Course scheduling 71 rE Opt of subsets Cluster Course Matrix ds a fl os Optimisation Result of the optimisation Extended Opt Cancel Clashes _ Mark favourable clusters green Overbooked courses Under booked courses The middle part of the window contains a simplified cluster course matrix with the courses of the subset and the clusters to be filled by partial optimisation The Students column displays the number of students attending the relevant course as well as the minimum and maximum number of students entered for this course in parentheses Red indicates that the maximum number of students has been exceeded and green that the minimum number has not been reached The students of the selected course are listed individually and details about possible clashes are given in the bottom section of the window You can see the number of students as well as details about eventual clashes for the selected cluster If you have added clusters to the subset the courses of the clusters which already have been entered 72 are in the middle section marked with an X and are also locked This ensures that existing cluste
57. ive student is changed in another window Simultaneous courses clusters However when the range of courses is so wide that the total number of periods of all courses exceeds the available number of weekly periods or when students have a very wide freedom of choice a decision must be reached as to which courses should be held simultaneously in order to improve the quality of the timetable In the context of the students timetables module you yourself must specify which courses should take place simultaneously Note Course scheduling module This is where the course scheduling module comes into its own since it performs exactly this task determining which courses take place simultaneously Please refer to section Course scheduling Simultaneous lessons You can access the input window for simultaneous groups clusters via the menu command Modules Students timetables Simultaneous lessons oF Haold gg Start Data Scheduling Timetables Student Timetable Students Course Student Overviewg Simultaneous iNew 1001 Class Level Settings ne z lessons i selection If you wish to create a new cluster simply click in an empty row where you then enter the lesson numbers of the course that are to take place simultaneously Students timetables 19 ae Lesson sequences el I ES Lesson sequences CIs 1 Simultaneous lessons Lessons 14 Display 0 Lesson number Subject 0 L No Subject Name Per
58. left part of the window Now add one or more courses to the condition in a similar way to the student course choice window either by double clicking on the desired course s or by clicking on the blue framed arrow You can use the other blue framed arrow pointing to the right to remove courses from a rule The following two cluster condition options are available Maximum courses from one cluster Only a certain number of courses from a group of specified courses may be scheduled in one cluster Cluster condition 1 in the above example A maximum of two courses from BIO1 CH1 and PH1 may be in one cluster Not in cluster with specific course No courses from a certain group may be scheduled with courses from another group 64 3 3 2 Cluster conditions 2 and 3 in the above example The three German courses d1 d2 and d3 may not be in the same cluster i e scheduled simultaneously as English courses e1 and e2 Totaloptimierung Auf Knopfdruck werden alle Kurse in Bandern verplant und die Zuteilung der Studenten auf Alternativkurse festgelegt Mit der Teil Optimierung kann man auch sehr gute Optimierungsergebnisse erzielen es ist fur den Anwender allerdings schwierig und oft umst ndlich die optimalen Teilbereiche auszuw hlen Fur die Totaloptimierung wurde ein Algorithmus entwickelt der genau diese Aufgabe bernimmt nach unterschiedlichen Kriterien Teilbereiche ausw hlt und damit die Teilbereichsoptimierung aufruft S
59. n dronach Glenfiddch Glengoyne slenOrd Knockdhu Longmorn Scapa Spevburn Tamnayulin Students Cluster List The students cluster list contains the students in the rows and the clusters in the columns The fields contain the selected courses Student inal lll inal Talisker eee EB e e r e el ol ll all Student clashes This list contains all students with course clashes This list has a similar structure to the students course list Short but only lists students with course 28 clashes A course clash occurs when two courses taken by a student are in the same cluster i e when they take place at the same time All course choices are printed for each student with courses that clash being shown in parentheses Information such as M1 CH1 means that the two courses are in the same cluster a opt ons Tobermory zB B Ne d2 que gi wri Glenmorangie EN ABIO 1 BIO1 EN2 d2 que gi wri Deanston ENZ G1 GVEN dVEN kui wri eth Dumbarton GUENZ dVENZ kudi ek1 eth Spey burn ENA WR1 WRIJEN dMEN2 mui g2 eth1 2 11 9 Kurs Studenten bersicht Die Kurs Studenten bersicht zeigt zu jedem Kurs den dazugeh rigen Lehrer und die Anzahl der zugeordneten Studenten Darunter finden Sie die Aufschl sselung in m nnlich weiblich BOT Nobel A Oo OOOO SAT Cure ap A ee 0 Gone El 2 11 10 Students Course Matrix This list provides an overview of the selected courses of every s
60. n scheduling using standard optimisation since these remaining course periods can perhaps be added to existing clusters The clusters from the partial optimisation are already fixed meaning that they can no longer be modified and we can call standard optimisation immediately In the standard optimisation dialogue we check the box Add courses to locked clusters and launch optimisation As you can see standard optimisation does not succeed in scheduling the remaining German periods in existing clusters We nevertheless obtain a significantly improved result compared to the previousstandard optimisationwith a total of 38 cluster periods If you invest knowledge of the course structure at your own school in defining subsets partial optimisation will generally reward your effort with results that are far better than those of standard optimisation Optimisation for several class levels Optimisation for several class levels years If you have to schedule courses for several class levels years you can either run optimisation for all the levels at once or you can optimise one level at a time Which procedure delivers the better results depends on the structure of your course choices If you have only a few or no cross level courses it will be better to optimise every class level separately Otherwise it is advisable to schedule all course together in one go Split cluster by year level SEA es BE If it is found after course optimisatio
61. n that there are mainly courses from different class levels in one cluster it is often advisable for the subsequent timetable optimisation to split the cluster using the function lt Split cluster by class level gt in the course cluster matrix This will in many cases allow you to break unnecessary links between lessons which place additional restrictions on timetable optimisation 76 3 3 5 Class levels in standard optimisation If you wish to schedule courses of different class levels separately proceed as follows with standard optimisation Launch optimisation selecting the most difficult level in the class level field Untis will now optimise all the courses and course choices of the students of the selected level In addition the course choices of the students at other levels which contain courses of the selected level are taken into account After optimisation lock fix the clusters that have been created and launch optimisation for the next class level Repeat these steps until all class levels have been optimised Class levels in partial optimisation Partial optimisationis far more flexible with regard to scheduling courses at different school levels because you can explicitly select the courses that are to be optimised Three possibilities are outlined briefly here 1 First create clusters for cross level courses Then add courses of the individual levels to these clusters To this end include existing clusters in each o
62. n the left the course window provides the additional column Choices displaying the number of course choices where the course in question occurs There are also the additional fields of Min No minimum number of student and Max No maximum number of students During course optimisation Untis attempts to observe the minimum and maximum number of students for courses 3 1 3 3 1 4 Course scheduling 35 et Course Student overview All E All r EA q a Selected course Bl0 Lessons 10 BIO1 10 BIO E 91 BIO1 Talist Talish Cla Les Subj Dio Stud Min N Max N 72 biol 20 Glenkinchi 2 El Lagar Lagar 109 biot Spri E Laphr Laphr 73 bio E gie 1 E Scape Scape 1cH1 l2 gt E Glent Glent 92 CH1 74 ch 110 chi Im If you wish to edit student numbers simply click on the relevant field and enter the desired value Alternatively you can enter the values direct for the lessons on the Lessons tab under Lessons Classes Course choices Without alternative courses If only module student timetables is available the selected courses of a studentmust already be determined i e it is not possible to enter alternative courses since it is only possible to enter whether a certain course has been chosen or not This procedure was described in chapter Course student overview in section Students timetables With alternative courses However in many cases stud
63. n the subset for partial optimisation Include clusters Existing clusters are usually ignored in partial optimisation However it is possible to include existing clusters as the starting point for creating new clusters 68 1 ictude utes SS m B Definition of the subsets select clusters and accept BET I with lt OK gt Cancel OK Selection of the subset Per__ Courses lessons Class level 2 bo che ml di d d3 3 m2 ch en ENT M1 Include clusters enl mi biol gl ethi 2 kl ju PA Delete student course assign 2 da 02 kl 2 a g 2 dl sm 5 WRI BIOT PH1 G1 5 LAT CHT Cou 71 3 12 Mend 74 3 12 Buck 3 12 ENT 24 Stan 87 5 13 Mi 13 Kep WD 5 13 Clicking the button lt Include clusters gt displays a dialogue with list of available clusters Here you can select the desired clusters and then include them in partial optimisation by clicking on lt OK gt 3 3 3 2 Optimisation parameters In addition to selecting courses you have the following options for defining optimisation parameters Course scheduling 69 A Definition of the subsets Selection of the subset Class level All r Scheduled Number of clusters 4 Selected Include clusters Available Pelete student course assign Sub Sel _ Per Level Stud Tea Optimisation No 1 9 9 most EN FI 4 12 13 Shak powerful opt HE Number of clusters to be created 4 5 415 Max number of co
64. n to the student Course scheduling 47 Student Course Choice A de fa Hf 3 2 2 6 Studenten Kurs Wahlen kopieren ber die Schaltfl che lt Periodenkopie gt k nnen Sie die Kurswahlen eines Studenten in andere Perioden Kopieren Dies kann auch f r alle Studenten auf einmal durchgef hrt werden Aktivieren Sie dazu das Auswahlfeld Alle Kurswahlen kopieren im Fenster Kurswahlen kopieren Include all parallel Courses Advance the cursor to the next line C Sort courses by the subject master4ist HE a Bt ln Mend 12 12 12 12 12 12 12 12 12 12 12 3 5 5 2 2 5 2 5 3 3 2 3 2 3 Course student choice The course student choice window consists of two parts the student list in the upper section and the course details in the lower section 48 AM pm 12 Course 37 Grill 13 9 2132 111 100 Asim 13 25 111_2 2 cours j Students list The student list displays those students for the currently active course who have this course in their course choices Note Alternative courses If the Alternative courses box is checked all the students of the alternative courses will also be displayed Course scheduling 49 Course Clusters cia 2 1122 d 1 Ua 13 Tea Gri Altemative courses 13 Course Clusters C13 2 1122 13 d1 gt da 13 13 Tea Gri Altemative courses Les
65. nctions are available in this window Course Student Matrix ER EIFB ES Assign course Use this button or a double click in the cell in question to assign the selected alternative course to a course option or to change the current course assignment If you activate the check box Allow new subject choices in the settings for this window you can also use this button to form new course options Delete assignment In a similar manner to the previous function you can use this button or a double click in the cell in question to delete a course assignment However course choices cannot be deleted Optimisation of student allocation You can also have courses assigned to students by automatic scheduling Here you have the option of selecting students by year class or individually This optimisation will only offer students class free assignments and efforts will be made to spread student numbers evenly over the courses Filter Use the filter function to restrict the students displayed to those who have the currently active course in the course choice If you activate the filter and e g click on the row with the course bio2 only the studentswill be displayed who have course bio2 as an alternative course Refresh This function enables you to refresh the window e g after changes to master data Settings The settings dialogue allows you to determine whether new subject choices should be allowed please 92 refe
66. ngs This command removes all course and student markings Link marked students When you select a course and execute this command all marked students will be assigned to the course Link marked courses When you select a student and execute this command all marked courses will be assigned to the student Delete course linking When you select a course and execute this command the assignment of all marked students to this course will be removed Students timetables 17 Delete student linking When you select a student and execute this command the assignment of all marked courses to this student course will be removed Note Context menu Some of these commands are only available in the course window context menu or in the student window context menu 2 5 5 Toolbar functions The following functions can be performed from the toolbar g Course Student overview _ Al ou All e oe gp MEE Class level selection You can restrict the display of courses and students to a particular class level year Class selection You can restrict the display of courses and students to a particular class A class selection quite naturally overrides a class level year selection Adjust window size This function adjusts window size to the width of the visible columns Allocate selected students course All selected courses are assigned to the selected students Delete student course allocation The course assignment of
67. nt optimisation code allows you to specify which students should be scheduled in the same parallel course and who should if possible be scheduled in different parallel courses The optimisation code is entered in the student master data window and is explained more in greater in the Student Course scheduling 63 master data section of this manual Cluster conditions Selecting Modules Course scheduling Cluster conditions from the main menu opens a window of the Same name where you can set restrictions on the creation of clusters during courses optimisation Enter conditions in the left part of the cluster conditions window The right section of the window displays the list of possible courses that can be included in the conditions The details window at the bottom shows additional data on the selected course when the focus is on the course list Conditions that are violated by existing clusters are highlighted red The detail window will show you the reason s for the clash when you click on the condition in question ae Cluster conditions Conditions 1 Conditioned courses 3 Class level Class All All BIOI CHI PHI mm Sm di d d ENI 1 Shak 6 5 12 enl enZ TENI 5 er ls 13 a l3 85 12 5 2 Sub Stud Tes Les Per Cla Clusters Errors 10 Nobel 10 5 12 T21 CHI 9 Cune 11 5 12 131 PHI 9 Gal 12 5 12 131 In order to create a new condition you first have to select an empty cell in the
68. nts to classes Each student must be allocated to a class since a student may only choose courses allocated to that class It is sufficient to enter the name and class of a student in order to allocate course options and create student timetables Optimisation codes In addition to the general student data fields there is an additional optimisation code input field for course scheduling You can use this field for course optimisation to determine which students should if possible be scheduled in the same parallel course or not scheduled in the same parallel course Enter the same number 0 9 for all students who are to be scheduled in the same parallel course This allows you to retain the overall class that existed previously 2 2 1 2 3 Codes A Z have the opposite effect Students with the same code are assigned to different courses wherever possible Class groups If you use so called class groups to organise your lessons please also refer to chapter Class groups in the Untis User Manual you can allocate via the master date field Classes with class group each student the differentiation group s he she chose this makes it possible to create an individual timetable for each student Tip Years grades If your school system has no real classes we recommend combining a school year to form a class e g YR12 or simply creating one class and assigning all your students to this class Import The required
69. ons Coupl to Less Sequ Note converting unscheduled lessons At the time of the transformation the lessons affected by this involved should not yet be scheduled in the time grid 3 2 5 2 4 Fix the cluster This function locks a cluster i e no courses will be removed from the cluster during course optimisation However you can allow course optimisation to add courses to a locked cluster LIME AS elelelolol l i ET ch else AAA MAGNA a RE a ENE 60 A k F Go ch F A EE A Course scheduling 59 Note Fixed locked clusters Fixed clusters will also normally remain unchanged during timetable optimisation i e all courses ina fixed cluster will also be scheduled at the same time Please also refer to the application notes in section Course scheduling and clusters in timetable scheduling 3 2 5 2 5 Merge similar clusters This function searches for cluster assigned exactly the same courses If such clusters are found they are merged to form a single cluster with the same number of periods week as the original clusters 3 2 5 2 6 Display student clashes This function shows the number of student clashes that would be caused if the course s were scheduled in the cluster in question Teacher clashes are indicated by a hyphen Sei TRESS ACS zw You can use this function for example if you wish to remove a cluster with few courses and ar
70. or more columns with an exam and then clicking on the lt Remove course gt button New exam 82 4 1 2 If you wish to clear the window in order to schedule a new exam and delete the previous entries you you can use the lt Start scheduling gt button Not all students If not all students of courses involved in an exam are to take the exam you must tell Untis which students in which course are to take the exam For this purpose you can use the course choice statistical code which can be entered in the Student course choice or Course student choice windows There you should enter a statistical code e g w for written for all course choices where an exam will take place for the relevant student You can now use the Stat code s field in the Exam scheduling window to indicate which students will be taking part in the exam by entering the appropriate statistical code This means that only those students will be taken into account for whom the corresponding statistical code is defined in their course choices You can leave the field empty if all students of the exam courses are to take the exam Warning Single letter statistical code You can of course define more than one statistical code in a course selection Please note that the Statistical codes may only consist of one letter Selecting time date After course specification a suitable time and date must be found for the exam To this end specify a dat
71. ourse distribution at student level Course scheduling 77 Note Fixed course assignments In order not to lose optimised course assignments after terms have been created the corresponding course choices are automatically locked when the terms are created Year s planning in terms HEXA T En 2 2 Number of Terms Respect the selection in the right pane Students Create terms AA rates le Sub Ca Te mm Sude To Min Cad re 12 6 Em 12 Shek r2 18 2 a1 2 oe nz 9 5 JE e wj Sma a E e i o Bo ECHE 2 m g 861 12 4 Westin 14 di 2 8 Unimportant Important a Evenly distribute weekly periods gent 12 in 17 kul 12 J Observe Plan Week 10 MI Po Or Bo Po on noo coc in tn tn in tn 6 dd ca in Observe Min Max 24 Min Periods per week 27 Max Periods per week You have two options after courses have been distributed over terms Termwise optimisation of clusters Perform standard optimisation before creating terms making sure to check the Termwise optimisation of clusters box in the initial standard optimisation dialogue window This will prevent courses that do not take place together in any term from being scheduled in the same cluster Optimise terms separately Use the lt Create terms gt button to create both terms before creating the clusters and then optimise each of these terms separately by performing course optimis
72. ptimisation run 2 As a first step optimise all courses of the first level and all cross level courses Then schedule the next class level including the clusters that have already been created 3 You can also proceed in a much more differentiated way For example optimise all 5 period courses for all class levels together The clusters for the other courses can then be created for each class level separately Term related optimisation The multiple terms timetable module allows you to create different timetables for different parts of the year This makes it possible to offer your students a completely different range of courses in the first semester from those in the second semester and to create separate timetable for each semester Year s planning in terms An important tool for scheduling and dividing up a school year is the Year s planning in terms option This enables you to very simply distribute lessons over the individual terms i e as required by our example to assign courses either to the first or to the second semester You will find a detailed description of the window in the manual Modules in chapter Year s planning in terms Term planning for the year when combined with the course scheduling module attempts to ensure during the optimisation of course assignments that each student has a balanced workload across all terms and that alternative courses are evenly utilised Own weighting options take account of c
73. r definitions are retained You can also manually assign courses to certain clusters and lock clusters for certain courses In addition you are provided with information on how well the selected would fit in with a particular cluster How long optimisation takes mostly depends on the following factors Number of courses and clusters The structure of students course choices Locked and blocked courses clusters increases the length of time considerably Optimisation type fast or extended Optimisation no You can start with simple optimisation for the initial optimisation run If no solution is found try extended optimisation All possible combinations of clusters are generally tested The algorithm tries to recognise identical solutions in order to save time and to forego the needless examination of combinations A solution is equal if clusters are only swapped e g cluster 1 instead of 3 Parallel courses e g ET E2 E3 are seen as equal if they are always selected together in every student choice Note Blocked locked courses clusters If you lock clusters or exclude courses from certain clusters different clusters and courses are no longer equal and therefore the number of combinations which has to be examined can be drastically increased a hundredfold or even more The number of student clashes as well as the number of the over and underbooked courses are shown for the best and for the last solution The cou
74. r also to the Assign course function for this window and whether student names should be displayed vertically or horizontally 3 2 5 Course cluster matrix The course cluster matrix window displays which courses are scheduled in which clusters and also serves to manage the clusters themselves as well as to manually schedule courses in clusters Pi Course Cluster Matrix e AA AE 2 Only avail periods 76 Periodsweek 3 Clashes Class level Per Open periods Students _All SubjectLes BIO1 10 5 0 10 Cluster All 11 34 O ee a a E m m me pop et Tr 2 fT IT2 2 13 1 1732 141 14 2 151 152 m m m nn DR eee eee A a BE REED RE EB EIA EE E dl al al E E 01 m 5 ONobel 12 10 Bor i s omea io biot 72 3 0OjFoss 12 2 Class bor 109 a O Foss 13 2 m z a O Foss 12 19 em n s Sicwie2 9 cm s2 5 5 Nobel 3 16 m 743 ofM 25 er mo ame 7 The window contrasts clusters columns with courses rows If a course has been scheduled in a certain cluster the cell at the intersection of a course and a cluster contains an X and is highlighted either blue or red Blue highlighting indicates that the course causes no clashes with another course in the cluster i e each teacher and each student is only assigned to one course in the cluster Red highlighting shows that this course clashes with another course in the cluster A white cell indicates that the course cannot or should not be
75. re highlighted green You can also sort the course list by any column in order to make course selection easier Course choice window Each row of the course choice window displays one course choice of the currently active student You can sue the combo box at the top of the window to determine which student s course choices you wish to display and edit A course which has actually been chosen from the set of alternative courses e the course actually assigned to the student is displayed in the Choice column You can also view possible courses in the course student overvew The other columns contain possible alternative courses for this course choice Unfavourable courses are highlighted red while appropriate favourable courses are highlighted green The sequence of the alternative courses is not relevant You can enter one or several codes of your choice for each course choice in the Stat code s column These codes will be printed in the student course choice list and optionally in the course students list and students course list printed from the course student overview They play an important role when scheduling exams please refer also to the chapter Exam scheduling and to the notes on statistics codes in chapter Course students choice 40 3 2 2 1 Course detail view The course detail window displays additional data about the currently selected course such as teacher weekly periods or clusters to which this cour
76. rit 58 Merge s milar CIUSTONS zu essen e A EEEE EE eee NE ii 59 Display student CASES A A a a ieee ee 59 AAA O e II A 59 Printing o EEE eh nee ug waere He enden Ne ERNEUTE TEEN dee 60 Delete course assignments uusunennnnnnnennnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnennnnnnnennnnnneennnnnneennnnnneennnnnneenn nun 61 Course OplImisatlonza a este 61 Paramelters tor optimis atio serani e E eK aaa aaea EAE a aiaa aa 62 TOCAMOS UA tas 64 Partlal OP CIM sation ee idas 65 a A A A eee ee Setal 66 Opus ati parameters nee A ais ee ean esse 68 ParlaloplmIsalon nee e id Lo a O e O 70 TOGID AR TU GUO RS e o ot os cn dt o o eh ea 73 Partlal optimsallon example ir eiserne lassen 74 Optimisation for several class levels iii iaa ed 75 Term related OptimMIsatlon a se E OO a EE taaa 76 Course choices clusters in scheduling en nee nnen nnne 78 Exam scheduling 79 ExXam Scheauling WINdOoW ee 79 ASSENIDING COUFSE Si cc inne ee ee ee rege 80 a o ER SE EHEEERARBEERR E a aeai 82 EXams WINGOW ns Runen 83 FUNCTIONS in exams WINKOW AA 84 Exam scheduling and cover planning uerrernnnnnnennnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnennnnnnnnnnnnnnnnnnnnnneennnnnneenn nun 85 Printing exam S za een ee een ee ee nee 86 Import export 87 Index 89 Introduction 5 Introduction Many school systems offer students pupils the possibility of choosing at least some of their subjects in order to take in
77. rked for change If you wish to perform the changes you must confirm them with lt OK gt or if you wish to reject them you can click on lt Cancel gt Since all changes in the new school year window are initially only performed on copied data you must close the window and re open it if you wish to see the changes you have made to students or courses 2 12 1 Transferring students There are basically three possible things that can happen to a student at a school The student remains in the same class as the this year In this case you do not need to do anything in Untis The student leaves school In this case you should highlight the student and click on button lt Delete lesson student gt The student will be deleted from the master data The student transfers from one class to the next Select previous year s class and the current class and click on button lt Transfer lesson student gt Note Several class levels years If you wish to perform the school year change for several class levels always start with the highest level and work down step by step to the lowest class level 2 12 2 Students timetables 31 da 13 Mi 15 Fer 3 5 12 The figure above illustrates the following situation All students of class 13 have left school except for student Aladdin He will continue in class 13 All students of class 12 will transfer to class 13 except for Aberlour and Ardbeg Aberlour will r
78. rresponding row Optimisation Extended Opt 74 You can choose between one of the two variants for optimisation In principle both variants are based on the same algorithm The first one is faster because some combinations are considered to be equal and are therefore not re examined In contrast to fast optimisation extended optimisation also takes into account that e Two parallel courses can be scheduled in the same cluster e Parallel courses are considered equal if teachers are already assigned to them Skip combinations Optimisation will automatically skip combinations if a solution has not been found after a specific time This function enables you to skip functions manually in order to speed up optimisation Cancel optimisation Clicking this button terminates the optimisation run Solutions found so far are saved 3 3 3 3 2 Partial optimisation example We now wish to demonstrate the practical application of partial optimisation First remove all existing course assignments delete all existing clusters and then launch partial optimisation Since there are no clusters all course weekly periods are still to be scheduled and the course list therefore contains all the courses of our school In the first step we are going to schedule all the courses with 5 periods week Start by sorting the course list according to the number of periods by clicking on the Per column heading Then hold the left mouse button move the cu
79. rse cluster matrix shows the interim results of cluster allocation You can examine the best solutions after optimisation Select the solution you are interested in from the list box The number of clashes as well as the number of overbooked and underbooked courses are indicated in parentheses next to number of the solution Note Unrealistic numbers If the minimum and maximum numbers of students for a course are not realistic based on their course choices Untis calculates the optimum number of students for the course in question and the number of over or booked courses is determined on the basis of this number This can result in differences to the display in the course cluster matrix If for example a course can be taken by at least 5 and at most 25 students according to the entry in the course students overview but only 3 students have chosen this course as an alternative then these 3 students are the most that can be assigned to the course after optimisation This course would then be marked as underbooked in the course cluster matrix whereas it would not be counted as Course scheduling 73 underbooked in the solution display 3 3 3 3 1 Toolbar functions You can control optimisation with the following toolbar functions de Opt of subsets Cluster Course Matrix A 1358 Add course to the cluster This function allows you to add a course to a cluster To do this select the course and the desired cluster and cli
80. rsor across all the 5 period courses Now press lt SPACE gt or click in the Sel column to mark the courses We will first try to manage with three clusters and so we enter a 3 in the field Number of clusters to be created Click on the lt Continue gt button to proceed to the next step No problems are encountered and no warnings are displayed and so the Opt of subsets window is displayed We do not wish to set any constraints parameters so we can launch optimisation immediately by pressing the lt Optimisation gt Untis finds a solution without clashes almost immediately and displays the message Optimisation completed Solution found Confirm this with lt lt gt OK gt You can see how courses have been scheduled in clusters in the course cluster matrix Now press lt OK gt in the Opt of subsets window and confirm the save cluster prompt with lt YES gt The Definition of the subsets window will be redisplayed In the next step we are going to schedule all courses with 3 periods week and see whether we will be able to manage with just 2 clusters Mark all the 3 period courses enter 2 in the Number of clusters to be created field and then press lt Continue gt A message is displayed informing us that student Talisker has too many courses in our selected subset i e 3 but we only allow the creation of 2 clusters We could now press lt Cancel gt and change our input but we would first like to know whether
81. rt and also export the following data records as DIF files Data Interchange Format e Student master data GPU010 TXT e Course choices GPU015 TXT e Exam data GPU017 TXT 88 Start Data New Open Recent files gy Close H Save data ft Save as Store in database ia New School Year Import Export pe Print setup Untis Multillser 2015 Klausuren Scheduling Timetables Category a Untis Ti Import TXT file CSV DIF Country specific BE Germany Course Scheduling Modules Testschule Stundenplan 2012 2013 Interfaces gt C p a C gt Classes Export Import class data in DIF format Teachers Export Import teacher data in DIF format Export Import room data in DIF format Lessons Export Import lesson data in DIF format Course choice of students Export Import course choice of students Exams Export import of the exams in DIF format You will find an exact description of the file structure if you move the cursor to the appropriate menu item and press lt F1 gt Index 89 Index A Assignment using drag amp drop 14 Assignment using toolbar icons 15 Assignment with double click 14 ya Cancelling a course 38 Change of school year 29 Class Level selection 9 Clipboard 9 Cluster mode 20 Cluster to coupling 58 course 8 Course assignment 14 Course choice combinations 46 Course choices clusters in scheduling 78 Course optimisa
82. same column and row headings are printed as in the screen display If student clashes please refer to section Display student clashes are currently displayed in cells when the print command is called they will also be printed Cluster vs courses list This list shows the name of all courses contained in each cluster with the relevant number of students You can limit the output to certain courses by entering one or more statistical codes in the detail settings Course course matrix The course course matrix shows you how many students take two different courses at the same time It thus indicates how many student clashes would result if the two courses were scheduled simultaneously in a cluster Any clashes resulting from a possible assignment of alternative courses are also shown in parentheses Delete course assignments assignments to delete the course assignments for all students of a class or class level year or of all students The selected course is removed in the case of course choices with several alternative courses File Start Data Scheduling Timetables Course Scheduling Modules Students Course Student Ovwerview Student Course Choice 7 E na Course Student Choice pa E Course Student Matrix Course Cluster Matrix Course optimisation The two main tasks of course scheduling are to define course clusters i e determine which courses should best be taught at the same time and to allocate st
83. se belongs Furthermore you will also see the courses that make the selected course a poor choice There are two reasons for a poor choice of course 1 The course is in the same cluster as another course which is already assigned 2 The course has the same division number as another course which is already assigned Functions You can perform the following functions in the student course choice Assign courses and alternative courses Select courses from alternative courses Create reserve courses Speci riorities Course choice combinations Entering a course choice You must first select a row in the course choice window in order to enter a course choice Selecting an empty row opens a new course choice Selecting a filled row allows you to add alternative courses Tip Next row Checking the box Advance the cursor to the next line will cause the cursor to move to the next row in the course choice window after a course is chosen Course scheduling 41 Delete all course choices Student Course Choice All amp gt B A ap a p 112 Students Oban O Class 12 Include all parallel courses Oban zz Class level 129233376 Advance the cursor to the next line by the subject master ist put into ER course choice Course Choice 10 take out of the course choice la MI put into all equal course cholces k bh Beck 12 2 25 111_1 ku 86 Mich 112 2 oe 1111 2 courses of 1 Student
84. se to display or hide the following columns Students timetables 11 Class Marked Lessons Subject Division number Number Students Min Mo Max No Periods week Teacher Choices Cluster Line text Line text 2 Student group Assi Les Grp SAS SSS SPAS STS HT ST TTS Eff time range Cla Class es for which the course is held e g 72 Marking box To permanently mark a course Les Lesson number e g 72 or 19 Subj Subject e g bio1 or M1 DNo The division number is entered under Lessons Classes and indicates lessons that are taken by different groups in the class A student may only be assigned one lesson from a group of lessons courses with the same division number For example the mathematics courses M1 m1 and m2 for class 13 all share the division number 5 Each student may therefore only choose one of these courses Note Division numbers If the division numbers of the classes taking part in a lesson are different the relevant division numbers are indicated in the sequence of the classes Otherwise a division number is indicated only once Stud Shows the total number of students who have chosen the course irrespective of the class or class level selected Min No Max No this is where you can define the minimum and maximum number of students permitted for the relevant course This entry is important in combination with Course optimisation of the course scheduling module
85. seen when several similar parallel courses are held for a particular subject and a decision has to be made as to which of these parallel courses a student should take or when the range of optional courses is so large that it must first be determined which courses should best be held concurrently because they have no shared students The course scheduling module is intended to help you with these advanced tasks The two main tasks of course scheduling are to determine which courses should best be taught at the same time creation of course clusters and to allocate students to actual courses when a subject is offered in several alternative courses The course scheduling module with the exam scheduling function also offers the possibility of scheduling tests and coordinating the resultant changes to the timetable The course scheduling module is based on the students timetables module and so the license for former includes the license for the latter Students timetables You will find the additional functions for working with students and courses under menu item Modules Students timetables 2 1 2 2 Start Data Scheduling Timetables Student Timetable Students Course Student Overview Simultaneous New school Class Level Settings lessons year selection e Course Student Overvew e Students e Simultaneous lessons e New school year e Class Level selection Some of these can be called from other places in the menu
86. shan Detail view 9 Stu Bladnoch 94 Form window The form window displays all information about the active course and the cluster that it belongs to You can limit the matrix to a particular class level year or class If you check box Only avail periods only those courses will now be displayed that still have open periods Open periods are periods of a course that have not been scheduled in a cluster You can hide the top section of the course cluster matrix window if you need more room to display courses To do this simply click on the black triangle pointing up at the top left of the window If you wish to show the form window click on the on the black triangle pointing down Course band matrix Courses For every course a field with the subject name lesson number the number of weekly periods and open periods teacher classes class level years and number of students is displayed Les Per Ls Open periods Teacher Class es Level ra a SSS Students You can hide unneeded columns by right clicking in the grey heading area This opens a context menu which shows all available columns Visible columns are checked Clicking on a column name hides or displays the corresponding column Clicking on a column heading will sort the courses according to this column The order of the columns can be rearranged by dragging them to the desired position Likewise you can adjust the width of the columns by dragging the column
87. there are any other students with too many courses before we decide on a new number of clusters The next message 3 3 4 Course scheduling 75 window lists a whole number of students with too many courses We now press lt Cancel gt and enter 3 as the desired number of clusters to be created Clicking on lt Continue gt and confirming the message with lt OK gt takes us to the optimisation dialogue Start optimisation again and almost instantly there is a solution Click on lt OK gt to once more save the clusters In the next step we are going to schedule the 4 period clusters together with the 2 period clusters Please mark all the relevant courses with and test if 4 clusters are sufficient After clicking on lt Continue gt we see the message that one student has 6 courses in the subset We therefore increase the number of clusters to 6 and reach the optimisation dialogue without any further messages After optimisation is launched a solution is quickly found but Untis is not completely satisfied with it and continues the calculation After a certain time a solution is found that does not violate any boundary conditions and the message Optimisation completed solution found is displayed We save the clusters once more and now See that only the two remaining weekly periods of the German courses have not been scheduled We could now have partial optimisation schedule the remaining German lessons in a new cluster However we decide o
88. tion 61 Course scheduling 32 course window 10 Course cluster matrix 52 Course student lists 23 Course student overvew 9 Course student choice 47 Course student matrix 50 cover planning module 85 Create new cluster 56 Creating parallel courses 37 De Data input 33 Delete cluster 56 Delete course assignments 61 detail window 13 Diagnosis 21 Display student clashes 59 e Entering a course choice 40 Exam scheduling 79 Exam scheduling and cover planning 85 Exams window 83 Fe Fix the cluster 58 form window 53 Generating special duties 85 Import 8 87 Import export 87 Marking box 10 Max number of choice changes Stud Co Ch 68 Merge similar clusters 59 multiple terms timetable 76 N No lesson couplings 9 0 optimisation 21 optimisation code 33 Optimisation for several class levels 75 Optimisation parameters 68 pix parallel course 33 Parameters for optimisation 62 Partial optimisation 65 70 Plausibility check 68 Printing 60 Printing exams 86 Priority 45 90 Re Reserve courses 44 Bi Scheduling dialogue 20 Selecting an alternative course 42 Simultaneous courses clusters 18 Specifying courses 8 Split cluster 56 Split cluster by year level 56 statistics code 47 Student master data 6 student window 12 Student course choice 38 Students 33 Students timetables 5 Te Term related optimisation 76 timetable optimisation 21 78 Toolbar functions 17 Totaloptimi
89. to make this course available once more uncheck the box on the Ignore column in the lessons window 3 2 2 Student course choice The student course choice window is used to assign courses to a student The main difference to the course student choice is that alternative courses can be specified here too It is not absolutely necessary to define which courses a student will actually take The window consists of the course choice area in the left pane the course list in the right pane and the detail wndow at the bottom Note Restrict to class Use the combo box at the top left to limit the display to a particular class The left window will then only display the students from the class and only the courses allowed for the class will be offered for selection in the course list Course scheduling 39 g Student Course Choice All PES Oban Include all parallel courses Oban Oban 4 Course Perio Class level 123238376 El Auen cursor to the next line Course Choice 10 30 Periodsweel __ Sort courses by the subject master ist in en on 5 5 5 5 3 3 2 7 2 23 Beck 12 25 Tiii ku 86 Mich 12 oe 1111 2 courses of 1 Student are in the same cluster Course list The course list shows all the courses which are available for the selected student with the student s class determining which courses are available All courses which can actually be chosen i e course without clashes a
90. tudent This list shows you which students take which courses Each student and each course are contrasted in the form of a matrix lf a student takes a particular course then a 1 will be displayed at the intersection of student and course otherwise the cell will be empty 2 12 Students timetables 29 11 _____ E ch at a2 em on 61 kun Lan wnt Pu WR a einen A IO a 102 Ciynelish _ Change ofschool year Change of school year Untis helps with the change of school year providing its own tool that enables you to easily transfer students to the next class allowing existing course choices to be retained wherever this makes sense e Transfer students e Transfer courses Select menu item Modules Students timetables New school year to open a window of the same name New school year SP et Prev class Class 12 13 Saja le arme BO Sas end Te Glenkinche Glenkinchie Bruichladdich Bruichladdich Edradour Edradour Glenmorangie Glenmorangie Aberlour Aberlour Dalwhinnie Dalwhinnie Mi 15 Fer 9 5 12 The window consists of 4 parts At the top is the selection window where you can choose the classes concerned the centre section displays the courses of the selected classes on the left and the students 30 of the selected classes on the right while the section at the bottom shows details on the current course Note Performing changes Changes are not executed immediately but are only earma
91. tudent takes two courses in the same cluster since such a solution forces the student to choose other courses i e to change his her course choice 70 However if it is not possible to find a solution without student clashes you can also search for solutions that cause students to change their course choices Enter the maximum number of student course choice changes allowed Weighting parameters Weighting parameters are used to define to what degree some of the conditions should be taken into account during optimisation In addition to a weighting value for observing the minimum and maximum number of students per course there is also a weighting value for the importance of avoiding student clashes Once you are satisfied with the course choices click on lt Continue gt in order to start actual optimisation Note Plausibility check The entries are now tested for their plausibility and a corresponding message will be displayed if problems are encountered Some of these messages allow you to decide whether you wish to continue with these entries or whether you wish to alter the parameters 3 3 3 3 Partial optimisation If no entries are likely to hinder optimisation the corresponding subset optimisation window will open make make or prohibit course cluster assignments and where you can start the actual optimisation run In the right section of the top window area the status display data about the solutions that have been found
92. udent window with a list of students 3 The detail window in the centre shows either the courses for a student when the focus is ona student or the students in a course when the focus is on a course Note Clipboard The contents of the student list can be copied to the Windows clipboard by selecting the desired rows and executing the command Edit Copy or by pressing CTRL C 10 a Course Student overview Al All lt gt fa oP 2 g a Selected course BlO1 Lessons 10 BIO1 30 Talis Talist 10 Lagar Lagar 10 Laphr Laphr 11 Scap Scape 10 Glent Glent 11 Clyne Clyne 10 Pladn Bladn 11 Fetter Fetter 10 Ardbe Ardbe 10 Bown Bowrr 11 Runne imne 10 Im p 10 BIO1 91 BIO T biol 109 biol 73 bio 11 CH1 92 CHI 74 cht 110 chi 20 ch 14 d 95 di oooO FA FA FA FA FA A FA Fl FA FA Note Course student overview and course scheduling The course scheduling module also extends the functionality of the course student overview Some of the following figures may differ from your system version if you use the course scheduling module You can find a more detailed description of the extended functions of the course scheduling module in chapter Course scheduling under Data input 2 5 1 Course window Thecourse window of the course student overview displays a list of all courses of the selected class or class level year You can right click with the mou
93. udents to actual courses when several alternative courses are specified in their course choices Several constraints must be taken into account e No teacher may teach two different courses within the same cluster e No student should take two different courses within the same cluster otherwise choices must be redefined e Clusters should formed in such a way that as many students as possible take a course in this cluster 62 3 3 1 e Students should be allocated to parallel courses as evenly as possible e g course bio1 should not be taken by 40 students when the parallel course bio2 is only taken by 70 students At the same time alternative courses requested with a higher priority by students should be given preferential treatment during assignment e A number of user parameters must also be observed e g minimum and maximum number of students per course student optimisation codes and cluster conditions The course scheduling module provides tow different optimisation methods for this purpose standard optimisation and partial optimisation also called part optimisation Standard optimisation The advantage of standard optimisation is its ease of use After defining the constraints you only have to launch optimisation and Untis will attempt to find a complete solution while keeping to the conditions as closely as possible Partial optimisation In contrast partial optimisation only deals with a part of the cours
94. ultiple arrows pointing left the selected courses will be added not just to the current students but also to all other students who have the same course choice Course choices are considered to be the same if they contain the same alternative courses with the same course priorities as the selected course choice Note If the view has been limited to a particular class the new alternative courses will only be added to students in this class Delete all course choices This function deletes the course choices of all students in the selected class es Warning This function not only deletes all alternative course assignments it also deletes all course choices This means that no student in the selected class will have any course assigned 3 2 2 2 Selecting an alternative course It is generally not always necessary to choose an alternative course Course optimisation can automatically determine the most suitable course However you of course have the possibility of making a course choice manually Assigning a course to a student In order to select an alternative course i e to assign an alternative course to a student simply double click on the desired alternative course in the course choice window This course will be added to the Choice column Alternatively you can perform course assignment using the corresponding toolbar button after selecting the desired course Course scheduling 43 etal St eos Anale Cours
95. urses Students can often make an initial choice if you require them to specify one or morereserve courses for all courses or for courses that you know from experience are likely to have a low take up Once this choice has been made you as timetable scheduler will see from the number of students which courses have to be offered more frequently and which courses can be cancelled If you wish to enter reserve courses right click on the column heading Alternative Courses in the left section of the student course choice window This will switch to the display of reserve courses and you can enter reserve courses in the same way as entering alternative courses If a course for which a reserve course has been entered is now cancelled the reserve course will automatically be assigned to the students affected 3 2 2 4 Course scheduling 45 FE Student Course Choice All ae A A Brt 112 Students Oban Oban Class 12 Include al Oban T lass 30 Course Periods Sse Advance Course Choice 10 Priority If a student has a preference for one of several alternative courses you can manage this using the lt Priority gt button function To change the priority of a course select it and then click on this button This decreases the priority of the course by 1 If for example the priority was originally 1 it will be changed to 2 The value is indicated after the subject name Clicking on the lt Priority 1 3
96. urses per 3 5 HEE Al 36 al Ei Ej Max No of choice changes El 3 3 Stud Co Ch J 3 3 Weighting 0 99 313 keep min number of students 55 214 per course Keep max number of students 2 4 per course l 2 4 2 4 7 3 nm S GG Avoid choice changes Student Lourse Choice lt e Delete student course assignment Checking this box means that any existing student course choices will be disregarded during the optimisation Optimisation no The optimisation number determines the depth of the search for solutions The larger the number the more combinations Untis will search in order to find a solution Valid entries are 1 to 9 No combinations will be skipped if you select 9 Number of clusters to be created Use this field to specify the maximum number of clusters that are to be formed Optimisation will then look for a solution where all courses in the subset are scheduled in these clusters Note Minimum number of clusters You need at least as many clusters as the maximum number of course choices of each student if you wish to avoid student clashes If for example a student has defined 12 different course choices you will need at least 12 clusters Max number of courses per cluster You can use this parameter to limit the number of courses that are to be scheduled in one cluster Max number of choice changes Stud Co Ch It is usually the goal to find solutions where no s
97. uster T4_1 is scheduled there will be three student clashes namely Bladnoch Springbank and Auchentoshan Note Displaying alternatives As an alternative to displaying clashes you can change the settings for the detail window to display all students who have at least one course in the cluster or to display all students without a course in the cluster 3 2 5 2 Course cluster matrix functions Course cluster matrix functions 96 3 2 5 2 1 Adding and removing courses Add course to the cluster REXLLA ANDA There are the several ways of scheduling a course in a cluster e Select the cell concerned and click on the lt Add course to the cluster gt button e Double click on the cell at the intersection of course and cluster e Select the cell concerned and press the key X or x Note Scheduling with clashes An appropriate warning will be displayed if scheduling a course in a cluster is going to cause a clash You can still schedule the course by confirming the message with lt OK gt A course without open periods can of course not be scheduled If the course has fewer open periods than the cluster has periods week you will be asked if you wish to split the cluster If you confirm this two new clusters will be created from the original cluster and will contain all the courses assigned so far The number of periods week in the original cluster will be reduced to the number of open periods of the course being added and th
98. ys all the courses of the currently active class level year that can be selected for partial optimisation These are all the courses that still have open periods i e periods that have not yet been scheduled in a cluster Course scheduling 67 SuSe Per level Sud Tea The Per column indicates the periods week of the course and in parentheses the periods week that have not yet been scheduled The Stud indicates how many students have already been assigned to the course The Level column contains the class levels years for which each course id offered You can select courses for partial optimisation by checking the box in Sel column Note No restriction There is currently not restriction on the number of courses in partial optimisation However if a subset is selected that is too large optimisation can take a very long time You must also take care that your optimisation parameters do not contradict each other when selecting courses If for example a student has four course choices in a subset but you wish to form a maximum of three clusters it will as a matter of principle not be possible to achieve a result In this case the error message Student has too many courses in subset will be displayed Partial optimisation must of course always include all the courses that can be chosen as alternatives in a course choice If e g student Oban can choose either course ar or ar2 both courses must be included i

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