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Ektron CMS400 User Manual - Ektron Product Documentation

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1. ccccseeeeeees 147 Reordering Collections List ccecescsseeeeceesseeeseensneeeees 148 Editing Collection Information cccccssseeseeseesenseeseeseeees 148 Ektron CMS200 300 User Manual Version 4 7 Revision 1 viii Deleting a Collection ssssnssssnnnnnsennnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn n 149 Working with Calendars ccscccssseeeseeeneeceseseneeeees 150 Understanding Calendars cccccssseessesseecseseeseeseeseessenseaes 151 Understanding Event Types cccccscccccseeeeeseseeeeeeeeeeeeeeeeessaaes 152 Organization of this Chapter veces daeiacepcueteipecccawerebixersodenertepeeseviecor 153 Accessing the List of Calendars cceeeeeeeeeeeeeeeeeeeeeees 153 Viewing a Calendal ssinsimissinrcsnisdiinsasnnan 157 Viewing a Calendar Event cccssssccssssseeecenseeeeceenseesseeenees 159 Adding a Calendar Event cc ssccsssseeseeseeseeneeseesseeseeneeees 161 Adding a Recurring EV CM iriectasneepsenesssenaisepensecdspecigamenestrievasontseceies 164 Adding a New Content Block for a Calendar Event 166 Editing Calendar EVenits ccssssccsssseseseseeceeseeseesseeseeseeseees 169 Deleting Calendar EVeNits ccssssseeessssnseeseceeseenseenseesees 171 Working WIth Menus cccccsescsesseesseessensseeeeeeeeseneeeeens 172 Wial Sif This Chapter sasssnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn
2. sccssssecseeseesseseeneeeees 345 Using BOOKMAFKS ssis sie Sime nn ra errs fleet see oen 347 Creating a BOOKMANK ccccsssecccsseeessenseeesseeenseeeeanessnenees 347 Changing the Destination WiINdOW sccsesseesseeseeseeeees 349 Using HypEriiNK Sessies 351 Creating a Hyperlink iissisinssatesatscanniriasidesiureanitioeinisiavaeiiaeeninens 351 Usmo a Teg OMK sics a iE 352 Ektron CMS200 300 User Manual Version 4 7 Revision 1 xii Entering a Hyperlink Manually syistcicicesduiied ielanreudenvbawtronbvarbetoalsiess 353 Testun MyperliNK eencccacsscacectinecieccccictascctsncsdsnnssscrensesacanioeanceass 354 Creating a Hyperlink to a Location Within a Web Page 354 Editing a HYDE K sesiis 356 Removing a Hyperlink sssnnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 356 Preventing a URL from Becoming a Hyperlink 356 WOKING WIN HEME siisii 357 Viewing and Editing HIML ccccccssessseseeeeeeeeeneeeeneneeeeees 357 Editing a Section of a Page srsincssasastecmncsnssccasdaananiudcateaastivestesmnenieds 358 Serna FEN iosia aaa 358 Ceanna M EML seri 359 Inserting Content from MS Office 2000 c sscseeeseesseeeees 360 Section 508 Compliance cccceseeeeseeeeseeeesseeeeseeeneeees 361 Moving the Cursor into eWebEGItPro cseeeeeeeeeeeeeeeeees 361 Using eWebEditPro without a Mouse ccseeseeeeeeeeeeeeees 361 SELHON DUG TAR
3. 257 Ektron CMS200 300 User Manual Version 4 7 Revision 1 X Adding Space around the Picture cccccccseececeeeeeeeeeeeseeeeeeees 258 Editing the Picture s Title ccccccccsssececeeeeeeseeeeeeeseeeeeeeeseeeeesens 259 Tho Opuons ee teeta iranerne EAEan 259 Moving an Image to the Servel cccsccccseeeeeeeeeeeeeenseeneenseneens 260 Deleting a Picture ads s tvestaceaseanneinectraseacducareunahscmussatecnewaaeaciaiuases 261 CAHN IMAGES aa 262 Using WeblmageFX cccsssccsssecseseeeeseeseseeoesseeeneeseaseeeanenseaes 262 Soa L IRN 1 e A A E E PO EE sense E T 264 Toolbar Buttons and Menu Command ccseceseeeneeenees 264 BUI sp E ERA OESE anes ect star EE E EEE E PA EE A TE ETE 268 SELLA e AEE E E A E E E E E E E E E 269 Ghoose COlOliiaiaisrnor indokaira a aaaea 270 Choose FONt e c cee cecccecceeceeeceeecseeceeeeseueeeuueeueeeueveuaeeeeeueauseunueaeueness 271 Bele AB rel PIA A sass acts piesa OE e EEA E EO 272 Contrast icccicsicenaacesesseveceesieeseusaccedcobsasducsvusserencsabavsnsersdusbessacesdesanteas 273 C E A E N S A 274 Create NOW ccccccccccccccccesce cece ceeecseeeseeeesueeeueeeueeeuaeeeeeeeeuseuneeneeenees 274 CI ERIE IN AP E A eset E EA EEA TIA E E ener 274 Delete o oo ceccccceecesceceeueucesueuceseuuceeueeeeeeueeeueueeeeaeeeeeeeueneueeaneeeas 275 SR TS E EE EEI E A A E N E A EREE EE eee weer eaeteehe es 215 E ENE EAE AA acts decade E A AET AE VALA EE E EN ETEN 276 S E
4. Ektron CMS200 300 User Manual Version 4 7 Revision 1 229 The Context Sensitive Menu This section explains the functions available on the menu that appears when you right click the mouse within the eWebEditPro editor You can also access this menu by pressing the application key E Because this menu can change depending on what you are doing it is called a context sensitive menu Menus Cut Copy Paste Paste Text Select All Clean HTML Hyperlink Insert HTML wv View as WYSIWYG View as HTML Picture Insert Custom Tag NOTE A different context sensitive menu is available when your cursor is within a table That menu is described in The Table Context Sensitive Menu on page 304 The following table lists the menu options and where to get more information on each Ektron CMS200 300 User Manual Version 4 7 Revision 1 230 The Context Sensitive Menu Menu Option Lets you For more information see Menus View all tooloar menus Using eWebEditPro without a Mouse on page 361 Cut Remove selected text and graphics Place that data into temporary memory If you later cut or copy more information into memory the information in memory is lost Copy Copy selected text and graphics into Copying from Other temporary memory Leave selected data Applications on page 234 where it is If you later cut or copy more information into memory the original information is lost Paste
5. MEV FEATU Tithe Trinity In Line Pipe Submitted by John Edit Trinitys new pipe and manifold are for rear exhaust engines and are now used in both the Sportster and Ektron CMS200 300 User Manual Version 4 5 Revision 3 12 The Button Menu Preview The Preview button lets you preview the currently checked in content When you click the button a new window opens with the content block that has been edited but not yet published You can see how the content block will appear on the Web site You can only preview a content block that you checked in Ektron CMS200 300 User Manual Version 4 5 Revision 3 13 The Workarea and Smart Desktop The Workarea and Smart Desktop The Workarea is a central screen from which you can perform all activities within Ektron CMS200 300 From it you can access the Smart Desktop view the system s top level folders navigate through the folder structure perform actions on content blocks Accessing the Workarea To access your workarea follow these steps 1 Click the workarea button at the bottom of the screen or click the workarea button 3 in a content block s button menu The workarea appears Ektron CMS200 300 User Manual Version 4 7 Revision 1 14 The Workarea and Smart Desktop 3 The following illustrates one of several screens that may appear in the Workarea You system administrator determines which screen appears for you Smart Desktop for John E
6. Ctrl Y Reverse the undo action Biren fO Peversemeundoaton For more information see Copying from Other Applications on page 234 Finding and Replacing Text on page 235 Finding and Replacing Text on page 235 Ektron CMS200 300 User Manual Version 4 7 Revision 1 217 Toolbar Buttons Equivalent Keystroke Internet Explorer only Begin spell checker a Spell Check manual Spell Check automatic k k Fa Bookmark Create a bookmar 5 Edit Hyperlink B Remove a hyperlink Remove Hyperlink Insert a picture Picture Ga Image Editor Edit an image Insert or edit a table Edit in Microsoft Edit content in Microsoft Word Word Insert a comment into the content eWebEditPro XML only gt Insert Comment i Upload Files ie conor Turn on or off spell check as you type feature Change information about a hyperlink Upload any external files Such as images to ne Insert a horizontal line Horizontal Line For more information see Checking Spelling Upon Demand on page 240 Checking Spelling as You Type on page 239 Using Bookmarks on page 347 Using Hyperlinks on page 351 Removing a Hyperlink on page 356 Inserting Images on page 247 Editing Images on page 262 Introduction to Tables on page 294 Editing in Microsoft Word on page 244 Inser
7. Ektron CMS200 300 User Manual Version 4 7 Revision 1 9 Logging In and Out 2 The Logout confirmation box appears Ektron CMS Logout Microsoft Pi m x 3 Click the Logout button 4 You return to the Web page from which you logged out However it is in standard view not Ektron CMS200 300 view Ektron CMS200 300 User Manual Version 4 7 Revision 1 10 The Button Menu The Button Menu NOTE Every block of content in Ektron CMS200 300 has a button menu circled in red below When a content block s border is visible you can right click the mouse to display a button menu an example is the small group of toolbar buttons in the green box below Roane e HOT NEW FEATURE Trinity In Line Pipe Trinitys new pipe and manifold are for rear exhaust engines and are now used in both the Sportster and the cheetah Both the manifold and pipe are made from high quality aluminum This new pipe is more durable and will withstand a bad crash Use the button menu to perform tasks and display important information The menu buttons change depending on the status of the content block or your permission level for the content block See Also Appendix A Content Statuses on page 367 Permissions are explained in the Ektron CMS200 300 Administrator manual The following table describes each button that may appear Button Name Description More Information B Approve Approve or decline a request to Approving D
8. rue eee eee E a s erer TTN NNS NET TT TNTE NTT SNT SNT Title ltestbob Content Metadata Schedule Bi Apply Style gt Normal Verdana 2 10 pt e Metadata Keywords are searched by leading search programs along with the page s title Editing Metadata NOTE You must enter required metadata before the content block can be submitted into the approval chain To enter or edit a content block s metadata follow these steps Ektron CMS200 300 User Manual Version 4 7 Revision 1 52 Adding or Editing Metadata 1 Access the view content screen for the content block whose metadata you want to edit as described in Viewing a Content Block on page 31 2 Click the Metadata tab Title ftestbob sSSCSs Content Bi Apple Style Normal Verdana 10 pt 3 The edit metadata screen opens with the current metadata displayed NOTE Your screen may differ from the example below Your system administrator determines the appearance of the Edit Metadata screen el Content Tithe Home Page Content Required fields Title 500 max Separator Character Keywords 500 max Separator Character Car RC International Plane RC Boat racing remote control airplanes cars 4 Edit the metadata Note that e Required fields are marked with an asterisk Someone must place at least one response in these fields before the content block can be approved Ektron CMS200 300 User Manual Vers
9. Row before split a E Row after split aa e To split a table cell into two cells follow these steps 1 Place the cursor in the cell that you want to split Ektron CMS200 300 User Manual Version 4 7 Revision 1 341 Working with Table Cells 2 Right click the mouse 3 Click Split Cell from the menu Menus Cut Copy Paste Select All Clean HTML Hyperlink Edit HTML Insert aue Insent Fna neet eoum neen tell Delete Eians Delete touns Deeteltels Menge ells Split el T able Properties Cell Properties ow View as WYSIWYG View as HTML Picture 4 Two cells now appear where only one appeared before Merging Two Cells You can merge two cells into one If you merge two cells the new cell contains all of the information from both The new cell s width equals the sum of the two cells that were merged Cells Before Merge Ektron CMS200 300 User Manual Version 4 7 Revision 1 342 Word Wrap Working with Table Cells Cs Cell After Merge To merge two or more cells follow these steps 1 Select the cells that you want to merge 2 Click the Insert Table button E 3 Click Merge Cells from the menu Word Wrap is a text formatting feature of tables It causes text to move down to the next line when the width of the characters on a line equals the column width For example if you set column width to 50 with word wrap turned on a table looks like this If you turn Wor
10. Checked out Conte LY Content Currently Checked Out 3 Content Awaiting Approval 3 e Mew Content Repor Submitted Content Popular reports and a fle tasks this section also Content Pending St Tasks 0 displays content block Expired Content Re information Tasks and Content Reports bancar hrar eco e The right frame displays Content awaiting approval content blocks that you need to approve before they proceed to the next approver or be published if you are the final approver See Also Approvals Reports on page 84 Content currently checked out all content in a checked out status This content cannot be edited by other users until the user who checked it out or the system administrator checks it in See Also Checked Out Report on page 87 Ektron CMS200 300 User Manual Version 4 7 Revision 1 17 The Workarea and Smart Desktop A list of tasks assigned to you See Also Managing Tasks on page 173 NOTE The number to the right of each category lists the quantity of content blocks in that category for you When you click an item up to five content blocks in a category appear To perform tasks on those content blocks and to view additional blocks in that category click the category lf you select a folder from the left frame the right frame displays content blocks in that folder If you select a content block from the list information about it fi
11. Click the Move Content button L A confirmation message is displayed Click OK to continue The content block is moved to the specified content folder and the destination folder is displayed with the content block that was moved et o pi Moving Several Content Blocks at Once To move multiple content blocks at once follow these steps NOTE Only published and expired content blocks can be moved 1 Navigate to the content folder that contains the content blocks you want to move 2 Click the Move Content button L 3 The Move Contents of Folder page is displayed 4 Check the boxes next to the content blocks that you want to move NOTE Check off the box in the header cell to select all or deselect all Ektron CMS200 300 User Manual Version 4 7 Revision 1 41 Working with Folders and Content Blocks 5 Choose the content folder to move the selected content blocks to from the drop down list Move Contents of Folder Content Move to Folder p Hurnan Resources Date Modified Marketing WMarketing News Gees Froducts O4 Dec 2005 04 Dec 2003 04 Dec 2003 O3 f ar 2004 L Wo Sunnat Pane m 5 TF Ano A Tn T 6 Click the Move Content button Li to move the selected content blocks 7 A confirmation message is displayed Click OK 9 The content blocks move to the destination folder Deleting a Content Block NOTE The ability to delete a content block is a privilege granted
12. Same Window _self Parent Window parent select Browser Window bop Si a Ektron CMS200 300 User Manual Version 4 7 Revision 1 349 Using Bookmarks The possible values that you can enter into the Target Frame field are explained below If you want the destination page to appear Click this in the Target Frame field In a new browser window on top of the current New Window _blank browser In the same position within the browser window Same Window _self The new window replaces the current one Note this is the default If your page contains frames in the frame that Parent Window _parent contains the frame with the hyperlink If your page contains frames in the full display Browser Window _top area replacing the frames If your page contains frames in the frame with the Enter the name of the frame specified name Ektron CMS200 300 User Manual Version 4 7 Revision 1 350 Using Hyperlinks Use hyperlinks to let a user jump from any word phrase or image to another Web page The page can be within your network that is on an intranet or anywhere on the internet NOTE If you want to create jumps within a file see Using Bookmarks on page 347 For example if your Web page includes a jump to the Ektron Web site you would enter the text to indicate the jump for example Ektron Web Site then create a hyperlink to www ektron com When users see Ektron Web Site in a different col
13. a folder available to your computer click Select New File navigate to the file of interest and click OK the Web server click the Select Server File button You are prompted to enter a User Name and Password Your Webmaster assigns these codes to you which are needed to copy the file to the Web server Next the Image Explorer dialog appears illustrated below Navigate through the folder structure until you find the image Then click OK to insert the image into eWebEditPro Ektron CMS200 300 User Manual Version 4 7 Revision 1 252 Inserting Images Image Explorer Fa foldersyindes simle jpg cao _ Select The Picture Properties Dialog Box You can also use the Picture Properties dialog box to adjust the picture s width height border thickness and alignment reset the image s properties width height border thickness and alignment to their original specifications set spacing between the picture and surrounding information on the page enter or edit the picture s title view technical information about your connection Adjusting a Picture The layout area of the Picture Properties dialog box lets you adjust a picture s width height border thickness and alignment Ektron CMS200 300 User Manual Version 4 7 Revision 1 253 Inserting Images Layout Width fi E Height fi G fo Border Thickness Alignment Not set bi Reset You can use the following fields to adjust the
14. cccccccseeeeeeeeeeeeseeees 237 WnG WOO HeCM exe sntcmdsccotsasdanncoson aE ELE 238 Checking Spelling sasecatnccsieccmtcoucasacecindcarteactesetanasectmedusieeateeds 239 Disabling Script Blocking sccceesseesseseeceeseeseeneeseeeneeseens 239 Checking Spelling as YOU Type ccccsesseeeeeeeeeeeeneeeeeneeseenees 239 Checking Spelling Upon Demand sccceeeeseeeeeeneeseenees 240 Spell Checking Selected Text soci csccscscscssescccsstasacieecsssedeneenasesssseneces 241 Setting Spell Check Options ccccccessseccsesseseesseeseeneesenees 242 Editing in Microsoft WOlrd ccsccceeseseeseeseseesseeseeeeneeeaeees 244 Uploading an Image in a Microsoft Word Document 245 Editing XML DOCUMENIG cccceeeceeeseeeeeeeeeneeeeeseeeneeeeeneenens 245 SUSE TUNIC NAC S serisinin as 247 Using the First Picture Properties Dialog BoX 0000 248 Inserting a Picture from the Servel ccccccecseeeeeeeeseeeeeeeeaaeees 249 Inserting a Picture from Your Computer escceeeeeeeeeeeeeneeees 250 Using the Second Media Selection Dialog Box 252 FAC 6 BEST Tg 9 a la 6 100 eee eee ee ee eee ee eee 253 Be scree re melvin deta en ceo A eondiemynetaaneneteoas 254 Setting a ES oops snc Seaheieci dd ue scadondeSueicdcaddoossietwi2gaxtncensdaqeeicind 255 Aligning e PICE sssini ensia iaa 256 Resetting Width Height Border Thickness and Alignment
15. e Use the Search button a which appears on many screens When clicked a screen prompts you to enter keywords and then finds content blocks containing the keywords See Also Searching for Content on page 207 The Editing Process After you find a content block click the Edit button L to open it in an editor Below is an example of a content block in the editor I Title Trinity In Line Fipe English US4 Content Metadata Schedule amp Apply Style Normal Verdana gt 2 10 pt bi A daz B fui A 2 BBEM A SP oo Fe Aee E A nbsp TM i E gt A amp g c HOT NEW FEATURE Trinity In Line Pipe lv mi I uti ly Tf II I a Trinitys new pipe and manifold are for rear exhaust engines and are now used in both the Sportster and the cheetah Both the manifold and pipe are made from high quality aluminum This new pipe is more durable and will withstand a bad crash The editor resembles popular word processing software You can enter text then select it and click a button to change its display properties For example you can make text bold change the color or copy and paste it You can also insert images tables links to other Web pages and check spelling Ektron CMS200 300 User Manual Version 4 7 Revision 1 Introduction to Ektron CMS200 300 The Lifecycle of a Content Block After you edit the content block you typically submit it for ap
16. on page 176 9 Click the Save button E Editing a Menu Item You can edit a menu item via e its content folder e menus folder e navigation link on a Web page Editing a Menu Item via its Content Folder To edit a menu item from its content folder follow these steps 1 Access the View Menu page as described in View a Menu via its Content Folder on page 190 Click the menu you want to edit 3 The View Menu page for that menu appears listing all items on the menu 4 Click More Info Ektron CMS200 300 User Manual Version 4 7 Revision 1 185 Working with Menus 5 The menu items appear using the following icons to indicate the type of each menu item leon Menu item type e External Web page Library asset 6 Click the menu item you want to edit The Edit Menu Item page appears Make necessary changes to the fields in the Edit Menu window using Fields on the Add Edit Menu Window on page 1 6 asa reference 9 Click the Save button H Editing a Menu Item via Menus Folder To edit a menu via the Menus folder follow these steps 1 Access the View Menu page as described in Viewing a Menu via Menus Folder on page 194 Click More Info Click the menu item you want to edit The Edit Menu Item page is displayed a ee SN Make necessary changes to the fields in the Edit Menu window using Fields on the Add Edit Menu Window on page 1 6 asa reference 6 Click the Sav
17. replace only the highlighted term with the replace text click Replace find the next occurrence of the find text and optionally replace it with the replace text click Find Next change the highlighted term using the editor exit the Find and Replace dialog move to the term and edit as needed To restart the search press the Find Next button 3 5 Continue to find and optionally replace or edit until you reach the end of the text Additional Options on the Dialog Box The dialog box also lets you specify e asearch direction e if the search considers the case upper or lower of the search term e whole word match Specifying a Search Direction The search begins where the cursor is when you click Find Next To make sure you locate every occurrence of a term place the cursor at the top of the content before beginning the search If you begin the search from somewhere other than the top of the page use the Direction field to search from the current location to the top or bottom of the file Ektron CMS200 300 User Manual Version 4 7 Revision 1 236 Finding and Replacing Text Find And Replace ww ooo Replace with Match whole word only Replace Mies Replace All Direction c lt Up a bam Cancel To search from the Click this option in the cursor location to the Direction field Considering the Case of a Search Term By default the search ignores the case upper
18. yi Title ID Status Date Modified Last Editor H Forms PERE T Ge ee eee ie Contact Ektron 15 A 23 Jul 2003 03 25 PM Administrator 4pplic 9 Human Resour Greeting 24 P 04 Dec 2003 10 57 AM Administrator Applic He Marketing Home Page Content 1 A 04 Dec 2003 10 20 AM Administrator Applic HE Products Introducing the RC Redstar 23 O O4 Dec 2003 10 26 AM Administrator Applic HHE S Aart Private Content z amp 03 Mar 2004 03 12 PM Administrator Applic ae pape Support Page g amp 27 Aug 2002 02 18 PM Administrator Applic syndication Trinity In Line Pipe 22 04 Dec 2003 11 12 AM Edit John er r od Each folder lists the following information about its content blocks Description The name of the content block The language of the content block The number assigned to the content block by Ektron CMS200 300 It is used to retrieve the content block from a database Status The status of the content block See Also Appendix A Content Statuses on page 367 Ektron CMS200 300 User Manual Version 4 7 Revision 1 30 Working with Folders and Content Blocks Description Date The most recent date the content block was added Modified edited or published Last Editor The last user who accessed the content block Each folder also provides the following toolbar options NOTE Depending on your permissions you may not see all toolbar buttons Add Content Opens the editor and creates a new Adding a Content content
19. Text Standard Toolbar Button T Description Places text on an image You can also change the text s size font color and attributes bold italic etc To use the Text command follow these steps Click the Text button T Move the cursor to where you want to place the text 3 Click the mouse button and drag a rectangle in which to insert the text NOTE Make sure the rectangle is large enough to accommodate your text The rectangle disappears after you enter text 4 Type the text Click outside the rectangle to close tt 6 To change the text or its font size style color etc place the cursor over the text and right click the mouse The text attributes dialog appears Ektron CMS200 300 User Manual Version 4 7 Revision 1 289 Editing Images Dialog Box Attributes Font Attributes Color Attributes Text Attributes Font Style OB atang Bold hg foaMd S Mincho OPM ingLill oS inSun Slee el Ol lg 2 Sample AaBbYyZz T Underline Strikeout The following table lists functions you can perform with this dialog font style bold italic etc strikeout for example samp e Font Attributes Strikethrough font color Color Attributes Primary Color if text wraps when it reaches the Text Attributes Wrap end of a line Ektron CMS200 300 User Manual Version 4 7 Revision 1 290 Editing Images Twain Acquire Standard Toolbar Button T Description P
20. Title ID Date Modified F Silver 20 27 Oct 2003 06 45 PM 7 Check boxes next to content blocks that you want to link to from the collection You can only add content blocks that exist in the selected folder or possibly its sub folders sub folders are available if the Include subfolders field was checked when the collection was created or last edited If a collection includes sub folders you can add content blocks from the sub folders On the View Collection screen click a sub folder to view its content blocks Foldername Content D C 15 2 Login Information 2 2 To return to the parent folder click the folder with the up arrow 8 Check off boxes next to the content blocks whose links you want to add to the collection Ektron CMS200 300 User Manual Version 4 7 Revision 1 144 Administrator Workarea NOTE If you select a content block from a sub folder click the add button to add the selected content to the collection Navigating between sub folders deselects content blocks 9 Click the add button 42 Creating a New Content Block for a Collection You can create a new content block while adding content block links to a collection To add a content block follow these steps 1 Access the collections screen for the content folder in which you want to add the collection as described in Finding a Collection by Navigating to its Content Folder on page 136 2 Access the View Collection Screen as de
21. To do so follow these steps 1 Access the Add Calendar event screen as described in Adding a Calendar Event on page 161 2 The content folder tree at the bottom of the Add Calendar Event screen defaults to the calendar s content folder Ektron CMS200 300 User Manual Version 4 7 Revision 1 166 Administrator Workarea 3 Navigate through the folder tree to the content folder that will store the new content block Add Calendar Event Event Title Event Location One Time Recurring Date 44 May 2004 E Start Time fiz o0 AM End Time 12 00 AM M Display the times for the event Hyperlink C Make the Hyperlink active l Launch link in a new browser Root Folder Mews Folder Path Marketing News L EC International Announces the RC Cheetah L RC International Hosts RC Conference L EC International Ships RC Sportster L test 4 Click the Add Content toolbar button Ektron CMS200 300 User Manual Version 4 7 Revision 1 167 Administrator Workarea 5 The add new content screen appears Title M Add to Quicklinks table M Content Searchable Content Metadata Schedule amp Apply Style gt Normal 7 Verdana 2 10 pt A Ja E 7 U lk 2 B BBRAA erie es eae me amp 4 nbsp OM B CWA lt i EEE SS 6 Enter information for the new content block and click on a workflow button from the toolbar at the top of the screen For more informat
22. When a new user Is added to an Ektron CMS200 300 Web site the administrator sets up a personal profile for him It contains information such as password and e mail address You can update some personal profile information when needed This section explains how to modify your personal profile Viewing Your Profile Before changing your personal profile you must view it To do so follow these steps 1 Access your Smart Desktop See Also Understanding the Smart Desktop on page 15 From the lower left frame click Settings 3 From the top left frame click User Profile Settings 34 User Profile 5 Help 4 Your user profile appears Ektron CMS200 300 User Manual Version 4 7 Revision 1 198 Updating Your User Profile view User Information jedit L Username jedit First Name John Last Name Edit User Language App Default E Mail Address None Specified System Notifications Receiving of E Mail Disabled System notification sending email is currently disabled Preferences are locked by the CMS Work Page Size Width 7900p Height o80px V Display button text in the title bar Landing Page after login Refresh the login page iM Set smart desktop as the start location in the workare This User currently belongs to these User Groups Everyone Task permissions Create Task 5 Click the edit button ES in the top left corner Ektron CMS200 300 User Manual Version 4 7 Revision 1 1
23. 2 From the lower left frame click Settings Ektron CMS200 300 User Manual Version 4 7 Revision 1 204 Administrator Workarea ee AAA PEE arr en ern iin cere ae irra noe bias eee ree erin ee een Bie rt 3 From the top left frame click Help E A X O Settings 3 User Profile Se Help 4 The help screen appears in the right frame Ektron CMS300 Help Manuals Developer Manual Administrator Quickstart Manual Administrator Manual User Manual Setup Manual Ektron Web Site Online Resources Visit Help Page on Ektron com What s new with Ektron ChMS300 Ektron CMS300 Feature Tour Learning Center Developer Resources Have a question Request a demo fram Ektron 5 Click on a link to open the manual or Web page Ektron CMS200 300 User Manual Version 4 7 Revision 1 205 Administrator Workarea NOTE Your computer requires an internet connection to access the online resource links Ektron CMS200 300 User Manual Version 4 7 Revision 1 206 Searching for Content Searching for Content some Ektron CMS200 300 Web pages include a search window Search f All the words any of the wards C Exact Phrase C Match Partial Words To use this window enter one or more words into the text box provided select search options then click the Search button Ektron CMS200 300 then searches all searchable content blocks on the Web site and displays a list of blocks that contain those words You can c
24. Version 4 7 Revision 1 More Information Active Content on page 368 Checked Out Content on page 3 1 Checked In Content on page 368 Submitted Content on page 371 Marked for Deletion Content on page 3 3 Pending Start Date Content on page 3 4 367 Active Content lf a content block has a green border it is live on the Web site Appendix A Content Statuses Login Inform Title Login Information Published of ChE 200 is controlled trom this workarea Th ek ee ter eet ee E E EE EE uae SB Vee ce Se hen naraha vel When content is active you can perform the following actions on it depending on your permissions The content block s status remains active until it is checked out and changes are made to it Edit Summary Edit Metadata Delete Description Check out the content block to change it Edit the brief summary used to describe the content Change the content block s metadata Submit a request to delete the content If you are the last or only approver the content is immediately deleted See Also Example of an Approval Chain on page 70 Go to the previous window Checked In Content lf a content block has a green border it could mean that the content block is checked in A checked in content block is one to Ektron CMS200 300 User Manual Version 4 7 Revision 1 For more information see Editing a Content
25. Version 4 7 Revision 1 213 Creating a Simple Web Page 4 Click the down arrow to the right of the font size list When you do the list of available fonts appears 5 Click 5 18 pt 6 Notice that large size is now much larger than the other text Congratulations You have just created your first Web page with eWebEditPro You have learned how to apply bold italic and underlining create a hyperlink add a bullet to a line and change the size of the text This sample used only a few of the many features available The following sections explain the rest of the details about using the product Ektron CMS200 300 User Manual Version 4 7 Revision 1 214 Toolbar Buttons This section explains how to use the buttons and drop down lists on the toolbar The toolbar is the row of buttons across the top of the editor window illustrated below 2 C M8 Soe Fe Aee Aam 4B la amp Apply Style Normal Times New Roman 3 12 pt z A J E Z U M WL Til d nbsp TM hs The buttons let you perform functions such as cutting and pasting text inserting images and creating tables All buttons may not appear Your Webmaster determines which buttons appear on your toolbar Also you can customize your toolbar so that it contains only the buttons you use See Customizing Your Toolbar on page 207 This section explains e Selecting Text e Applying Formatting Attributes to
26. WS Description Click an annotation to select it After you select an annotation you can perform functions on it such as delete it This command is a toggle which means the the first time you click it itis on and the next time you click it it is off Ektron CMS200 300 User Manual Version 4 7 Revision 1 282 Editing Images Polygon Standard Toolbar Button Description Draws a polygon that is a closed figure surrounded by straight lines To use this command follow these steps 1 Click the polygon command 2 Drag the line in one direction as far as you want 3 Drag the line in the other directions to complete the polygon 4 Double click the mouse to terminate the polygon 5 To change the polygon s line size or color place the cursor on the line and press the right mouse button to display the Attributes menu Dialog Box Line Attributes Color Attributes Line Size 3 M Highlight Cancel Ektron CMS200 300 User Manual Version 4 7 Revision 1 283 Editing Images Rectangle Standard Toolbar Button Description Draws a rectangle To use this command click the rectangle command drag a rectangle and release the mouse To change the rectangle s line size or color place the cursor on the line and press the right mouse button to display the Attributes menu Dialog Box Attributes Line Attributes Color Attributes Line Size E I Highlight Cancel Redo Standard Toolba
27. click the close button in the top right corner of the window Editing a File s Title You can edit the title of a file that has been copied to the library To edit a file follow these steps 1 Access the view file screen as described in Viewing Files on page 119 Click the Edit button L The edit file screen appears g Ektron CM5300 Workarea for Application Administrator Microsoft Internet Explorer ZILLI Ree PEALE ACTA RTPA ETT ATE ACTA ERTL IN ONES PELE OEE RESTA eee Ae ETEA ETE Ol Ee TE CEEOL TPO RTT T EU LLL en Cee Ted 2 X Edit Library Item in Folder Content files ines 192 168 0171 Mle E B6 Library 4 Forms SE Human Rese ae Marketing He Products fg Die i keak koa na bo La te Laa ba kia boa Dir Lu bea pd an n boa Lakra Lh bea Ln bca ig koa La bea bha bia Dy beea a bea rg koa Laa baa Bt at La bara ie krd boa Lad boa Lra bosa Laa Be La ba Nee aad hioa ho braca oi biad h nt Boina Lag bonoa bog breat hint beia aa Baoa bia biia Dan bona Laa Bonan bod beca haa brica bod banc biai ea ban bioa boa Banog bad beco haa bisc Dad Drio baa bricat baa Dana Bot Dansa La hacca bia bica hoa Deia haa haia boa biod bit baina ha banca baa becer haa basca ban braoa baa briad La baic La Ros Title ID Filename Punctuation rules 35 CMS300Sample uploadedFiles Punctuation Introducing Lists doc Ey Done a T Internet 2 4 Change the title of the file 5 Click the Update button W to save the cha
28. drag the same bar above Ektron CMS200 300 User Manual Version 4 7 Revision 1 20 The Workarea and Smart Desktop Hide the Left Panel of the Workarea You can hide the left frame of the Workarea to provide more space for working in the right frame Below is an example of the Workarea with a minimized left frame Note that you cannot see the folder display in the left frame Ektron CMS300 Workarea for John Edit Microsoft Internet Explorer abe test eo Checked Out Last User To Edit admin Last Edit Date 11 May 2004 10 02 AM None Specified None Specified 1i May 2004 10 02 AM Approval Method Do Not Force All Approvers Approvals iedit admin XML Configuration None Specified HTML Content 4ssumediinherited Path Vabe Content Searchable es History Comment SO fag aterm To minimize the left frame click the white X near the top of the left frame Ektron CMS200 300 User Manual Version 4 7 Revision 1 21 The Workarea and Smart Desktop The left frame remains minimized until you move the cursor to the left of the bar circled below E Ektron CMS300 Workarea for John Edit Microsoft Internet Ex Tontent Title abe test Content ID 2I Status Checked Out ast User To Edit admin ast Edit Date 11 May 2004 10 02 AM start Date Mone Specified nd Date Mone Specified pate Created 11 May 2004 10 02 AM pproval Method Oo Not Force All 4oprovers pprovals jedit admin ML Config
29. pi n i M Illi hll il fi BBRA ooye eeel as mBall amp Apply Style Normal Times New Roman 3 12 pt g A J E 7 UA nbsp 2 TH i This is some sample content You can make the text bold a e or underlined with the push of a button You can also easily add hyperlinks You can begin a line with bullets Finally you can change the text to a large SIze Notice that this page has the following elements e The second sentence includes bold italic and underlined text e The third sentence includes a hyperlink text that will jump to another Web page when the user clicks on it e The fourth sentence begins with a bullet Ektron CMS200 300 User Manual Version 4 7 Revision 1 211 Creating a Simple Web Page The last sentence has some very large 18 point text Creating the Sample Web Page To create this page follow these steps Enter the First Two Sentences 1 Open eWebEditPro Your Webmaster installs eWebEditPro on your computer and determines which fonts and sizes are available Your system may not match the example below Type the first two sentences This is some sample content You can make text bold italic and underlined with the push of a button Double click the word bold to select it Then click the Bold button to apply bold to the word Double click the word italic Then click the Italic button to apply italic to the word Double click
30. read the table text Deleting a Background Image ii Move the cursor to any cell on the table and right click the mouse Ektron CMS200 300 User Manual Version 4 7 Revision 1 317 Manipulating Your Table s Format 2 Click Table Properties from the menu eit ony Paste Select All Inzert Aor Inzert Column Delete Rows Delete Columns Menge ells Split Cell Table Properties Cell Properties Hyperlink Picture Clean HTML Code Insert HTML View as HTML 3 Select the value in the Background Image field and press lt Backspace gt 4 Click OK setting Table Borders You can specify a border color or size for your table Assigning Border Color A table border is the line that separates the table from the rest of your Web page By default table borders are gray You can change the color of table borders Ektron CMS200 300 User Manual Version 4 7 Revision 1 318 Manipulating Your Table s Format table border Waris checked cell border lf you want a table s border to disappear set it to the same color as the page s background color This technique is often used to format text on a Web page Assigning a Cell Border Color Each cell also has a border that separates it from the other cells and the table border By default a cell s border color matches the table border However you can individually change a cell border color see Setting a Cell s Bor
31. times etc To edit a calendar event perform the following steps 1 Access the view calender events screen for the date that contains the event you wish to edit as described in Viewing a Calendar Event on page 159 2 Click the event you wish to edit 3 The Edit Calendar Event screen appears Edit Calendar Event Event Title weekly meeting Event Location New ork Room One Time Recurring W Update all recurring events associated with this event Start Date 4 May 2004 End Date 15 Jun 2004 Number of Events 0 Event will occur Event times Every day Every Tue Start 12 00 00 AM Every 4th of every Month Every first Tue of every Month Epd 1 00 00 PM Yearly every 4th of 4pr Yearly every first Tue of Apr If Display the times for the event Hyperlink l Make the Hyperlink active l Launch link in a new browser Root Folder Hews Folder Path MarketingiNews L EC International Announces the RC Cheetah L EC International Hosts RC Conference E Re International Ships RC Sportster Ektron CMS200 300 User Manual Version 4 7 Revision 1 170 Administrator Workarea Make changes to the displayed fields using the table described in Respond to the fields using the following table as a reference on page 162as a reference Click Save H Deleting Calendar Events NOTE You can only delete a calendar event if you have delete permission for the folder to which the event is assigne
32. to display a calendar From it select a start date Start Time Enter a starting time for the event You can enter as few characters as needed For example to specify one o clock you can enter 1 Enter an ending time for the event Display times for Check this box if you want the calendar to display the event the event s start and end times illustrated below 16 Sad E birthday party Location Mew York Room Star 1 00 PM End 3 00 PM Hyperlink You can link a Web page to this calendar event The Web page could contain more information about the event directions to it etc If you link a Web page when this event appears on the calendar the reader can click the event to jump to that page To enter any page on the internet enter its Web address here For example www ektron com To link to a content block on your Web site click the library button LON This type of link is known as a quicklink The Quicklinks dialog appears and you can navigate to that content block Note You can add a new content block from the Quicklink dialog See Adding a New Content Block for a Calendar Event on page 166 Ektron CMS200 300 User Manual Version 4 7 Revision 1 163 Administrator Workarea Fed Pevernfon Make the Check this box to activate the link assigned in the Hyperlink Active Hyperlink field If you do when a user views the calendar he can click the event to jump to the specified Web page Launch l
33. 128 viewing We S sses OAAS 129 Editing Image Titles wcakcieicaavcasorasccesciadsiescciniinsenarncooatdnmairolsdncieieds 129 Ovenyriting MAJE S ccc ccs a races ea cacaienensccccinesiaadeecemeanasteceacessesack 129 Adding Images to Your Conte nt cccccccsseeeeceeeeeeseaeeeeesaeeeeeens 129 IE FIM ico Sees Se eenese O 130 Adding a Quicklink to Content cccccccccccceeeeeseeeasseeeeeeeesseeeees 130 Vigwing Quicklinks ics ici cccnsrcctcetanmcdattercate sa ie 130 Modules Folgi assure 132 Accessing Modules Folder ccccssccsseseeeeeeeseneeenseeneeeeeeneens 132 Working with Collections cccseeeeseesseeeseeeneseees 135 Finding Collections seuren 136 Finding a Collection by Navigating to its Content Folder 136 Finding a Collection Using the Collections Folder 00 137 Viewing a Collection ssssnnnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nna 139 Gallectons TOGDA geen eee een eiiiai seen eer reer ien ERNIE 140 Creating a Collection soasscinsscccmsninanaicuaeaiestgecscancarnctnammnaneinudadiens 140 Adding a ONS CO gece aaniecntncotaneaeing en ecnaetn ing denaacoaedateecuebsdaeasenoeanice 141 Assigning Content Blocks to the Collection cccseseeeeeeeeeeees 143 Editing Content Blocks in a Collection cccccsssseeeeneeeeees 147 Adding Content Blocks to the Collection ccccccssseeeeeeeeeeeees 147 Removing Content Blocks from the Collection
34. CMS200 300 User Manual Version 4 7 Revision 1 118 Library Folder 6 Enter the necessary information according to the following table De a Enter a title for the File to be copied Enter the filename location of the file to be copied Shown below is a description of the buttons on the screen CO Browse Browse through the computer or network for the Browse file Preview View the file on your PC to make sure it s the E correct one before you upload it Note You need the file s application installed to preview it Save Add the file to the application a PE Back Return to the previous screen e After you enter the necessary information and click the Save button the file is copied Now users with permissions to that folder can insert the file into their content Viewing Files Once a file is copied to the library you may preview it To preview a copied file follow these steps 1 Navigate to the library folder to which the file was copied 2 A list of files in that folder appears Ektron CMS200 300 User Manual Version 4 7 Revision 1 119 Library Folder Ektron CM5300 Workarea for Application Administrator Microsoft Internet Explorer 2 X Library Folder Content files gt 192 16 0 171 cl EB He Library aH Forms aH Human Rese ae Marketing 4 Products Tithe ID Date Modified Filename Punctuation rules 35 19 May 2004 11 18 AM CMS300Sample uploadedFiles Punctuation I
35. Content a internet In this chapter you learn about adding editing publishing and deleting content blocks through the following subtopics Permissions and Approvals are discussed in later chapters Viewing a Folder on page 29 e Viewing a Content Block on page 31 e Adding a Content Block on page 34 e Editing a Content Block on page 38 e Moving Content on page 39 e Deleting a Content Block on page 42 e Adding Sub Folders on page 44 e Deleting Folders on page 47 Ektron CMS200 300 User Manual Version 4 7 Revision 1 28 Working with Folders and Content Blocks Viewing a Folder To view any folder under the content folder follow these steps 1 Access the Workarea as described in Site Preview on page 8 2 Click the content folder from the left lower side of the Workarea Administrate 3 All content blocks in the folder appear on the right side of the screen The folder s sub folders appear in the upper left frame 4 To work with any folder or its content blocks click the folder When you do its content blocks appear in the right frame NOTE You can only view folders for which your system administrator has granted permission Ektron CMS200 300 User Manual Version 4 7 Revision 1 29 Working with Folders and Content Blocks Ektron CMS300 Workarea for John Edit Microsoft Internet Explorer sias O 192 108 0 171 0ME L B69 Content
36. EEE A A EEA AAEE A E eee 277 Freehand 2 0 cccccccccceccecceceeccuceuueeceeceuueuueaueeuueeeeeaeeueeueeuuuaueeeeeeeeses 277 PONSON P osonro a trae cashier a ia 2 8 image IMO esris iEn a E EESE SEEREN 278 E PAPIA IEEE OEE ENE EE EE N EAE EEE E EEEE A 279 De E PAER IAN EN AI I AT EE EEN EE AAE AA T OAA 280 D E AAE TEE ANE EN E T A T EE E AT 281 Paste as New Image cccseccccsseeceseecceeeeecseecseeeecsueeesseseesseeess 282 Pointer Soleco ascins aces ccanaarsaecusseasarsosesseuectenciensaeaeieecinserneueeaetioiees 282 Bt a EEE E EE PE EE E ESE E P A TE E EE 283 MOCNO opra e 284 FOO AE MAET E A FPE E T AT E EA FT ASTE 284 Rese Loom Hali soricina eeren ENE TE 285 ROTALC E N E E E E 285 E ro AEEA E 286 SAVE AS I ER EE A E E AEE EAE A EA E EFE 287 Fe EOE AIER A PET A EN A PA A E E A ET EE 288 Sharpen acardicsaigindaiendcic apiecnacsbvsesira tadaiedpnbs daataduieeiwayauniacsedsetetiecaeeasiyenttees 288 lt ee een AA PEE E E PEAN EAEE ee ET eee ey eee ee 289 TWAIN Acquire ccccccccsesccccescecceseeceaeeecsuseeceuseessaeeessuseessueesseneenaaees 291 PEN Tlic 6 7c see ener earn tere err A eee nee ies Fina ew tern ee ce ser een 291 WIA e AE ENE EEE EN E EAE EEEE EAE E E 292 aeaee Aa e e N E E T A E EE E E E E 292 ZOOM N asassesesosessssesenernrnnrnrnnrnrrnrnrerrrrnrnrerrnneninrerininunnrnrnnr nenn nerenennne 292 BD EE E E A EA S A E E AT 293 Specifying Color Depth vaseacssivscsunsieasedesonvesicsindensssindeaderenieccens 293 Ek
37. Ektron CMS200 300 User Manual Version 4 7 Revision 1 264 Editing Images File Menu Options Toolbar Command Button Selects an image to edit Open on page 280 Poe Exit without save Edit Menu Options Toolbar Command Button Brief Description Creates a new image Saves the current image under a different name or format Performs a single page scan Before scanning you must select a source using the Twain Source command Allows the user to select a source for acquiring an image such as a scanner or digital camera Save changes and return to eWebEditPro Ignore changes return to eWebEditPro Brief Description Copies a selected area of an image For more information see Create New on page 274 Save on page 286 Save As on page 287 Twain Acquire on page 291 Twain Source on page 291 Exit on page 276 Exit without Save on page 277 For more information see Copy on page 274 Ektron CMS200 300 User Manual Version 4 7 Revision 1 265 Editing Images Toolbar Command Brief Description For more Button information see paste as new Inserts copied image or area into a Paste as New Image image new file on page 282 Reverses the most recent action Undo on page 292 Reapplies the changes from the Redo on page 284 command that occurred before you pressed Undo Selects an area of an image You Se
38. Finding and Replacing Text To find and optionally replace text on your Web page click the Replace button amp When you do the Find and Replace dialog box appears Find And Replace now E O od Replace with o J Match whole word only Replace P Match case Replace All Direction Up Down Cancel You can use this dialog box to simply find text or to find text and replace it with other text Each option is explained below NOTE You can also use this dialog to delete text that appears repeatedly To do so follow the directions in Finding and Replacing Text on page 235 and enter nothing in the Replace With field Finding Text 1 Inthe Find What field type the text that you want to find in the content 2 Set dialog box options see Additional Options on the Dialog Box on page 236 3 Click Find Next to find the next occurrence of the find text Finding and Replacing Text 1 Inthe Find What field type the text that you want to find Ektron CMS200 300 User Manual Version 4 7 Revision 1 235 Finding and Replacing Text 2 Inthe Replace With field type the text to replace the find text 3 Set dialog box options see Additional Options on the Dialog Box on page 236 4 If you want to replace all occurrences of the find text with the replace text click Replace All NOTE You can undo replacements one at a time using the Undo button
39. For example if you specify that a table is 100 wide and your browser displays 14 inches across when it is maximized the table fills the screen except for the browser border Netscape Fille Edit View Go Communicator Help Home Search Netscape Frint Security Shop Stop If you resize the browser to half the screen the table will be about 7 wide You still see both columns but some of the data is moved Ektron CMS200 300 User Manual Version 4 7 Revision 1 310 Manipulating Your Table s Format down 5 Netscape File Edit View Go Communicator Help a A 2 ww wW Reload Home Search Netscape ied Back Table Properties Setting Table Width by Percentage To specify table width by percentage choose Percent in the layout section of the Insert Table dialog box Then specify the percentage at the Width field Insert T able Size Rows 2 Columns 2 Layout 100 C Not Specified f Percent C Pixels Pee ee Serene Le ere ees Pae Ektron CMS200 300 User Manual Version 4 7 Revision 1 311 Manipulating Your Table s Format Specifying Table Width by Pixels Specify table width by pixels if you want the table to remain the same size if a user resizes the browser For example if you specify that a table is 610 pixels wide and the user s browser is set to low resolution 640 x 480 pixels the table occupies the full width of the browser when i
40. Manual Version 4 7 Revision 1 219 Toolbar Buttons Equivalent For more Keystroke information see Internet Explorer only Align paragraph so that it is arranged e evenly on the left side uneven on the Center and Right right Justify in the center of each line evenly on the right side uneven on the evenly on right and left side Display a dialog box that shows your version About of eWebEditPro and your license keys eWebEditPro Remove all style information applied to selected text You apply styles using the Style dropdown list For example Before Fi Remove Style lt P class note gt This is initial content lt P gt After lt P gt This is initial content lt P gt Style Display a list of styles Users can select from the list to apply a style to selected text Note that the list can change depending on the formatting of the selected line 4pply Style Your Webmaster determines which styles are available Heading Size Change the heading size Your Webmaster determines which heading sizes are available Horrnal Ektron CMS200 300 User Manual Version 4 7 Revision 1 220 Toolbar Buttons Equivalent For more Keystroke information see Internet Explorer only Change the font style Your Webmaster determines which fonts are available Times New Roman gt Font Style Note If more than one font appears ina selection the browser on t
41. Manual Version 4 7 Revision 1 232 Using eWebEditPro s Advanced Features Most of eWebEditPro s features are easy to learn For example to make your text bold you select the text and click the bold button However some of eWebEditPro s features are more complex For example when creating a table you must make several decisions the number of rows and columns the size of the border the spacing between cells etc Ektron CMS200 300 User Manual Version 4 7 Revision 1 233 Copying from Other Applications You can copy information from most other Windows applications into eWebEditPro and retain the formatting from the original application In general copying from another application involves these steps Sign on to the application in which the information resides Select the information to be copied Press lt Ctrl gt lt C gt Go to eWebEditPro Press lt Ctrl gt lt V gt to paste the selected information Note that you can only copy content not background information that generates content ok On So for example you can copy the values in a spreadsheet but not the formulas used to generate those values Also copying dynamic fields from Microsoft WORD would retrieve the current value of the fields but not the variables that generate those values It s a good idea to experiment with copying from different sources to test the results Ektron CMS200 300 User Manual Version 4 7 Revision 1 234
42. Metadata meaner mae ne meena eer ete ee Penner ernest nec emen yee neta n ene ere ae 52 Viewing the Source of the Web page cececeeseeeeeeeeeeeeenneeeeeeeees 54 Editing the Metadata for an Existing Content Block 0008 55 Scheduling Content to Begin and End c00 58 How Does lt Work sada siidestissenenataraexetin asin sistarsiecrisuniicsiatatavbedin 58 Sening a Sari Daliai 58 What Happens After Set a Start Date ec eceeeeeeeeeeeeeeees 60 Setting an End Date on a Content BIOCK c cceeeeeeeees 61 What Happens After Set an End Date ccccccccccesseseeeeeeeeeeees 62 Approving Declining Content BIOCKS sssesseseeees 63 Approve Decline One Content BIOCK cscsseesseseeeeeeeees 65 Approve Multiple Content Blocks ccccceeeeeeeeeeeeeeeeeeneeees 68 Selecting Multiple Submitted Content BIOCKS ccccececeeeeeeeeees 68 Approving Several Content BIOCKS cccccceeeseeeeeeeeeeeeeeeeeseaeeees 69 Example of an Approval Chain ccccsssesssseeseseesesseeeeseeeeneees 70 creating a MOI BNC racacescccnssarsccnesveascraumaccansbacecasievercensssmnnianes 70 iba ath ol corris iee amatuer assesment Ta Second p28 0 5 2 See ee eee ee Oe ene RTEA ee ete ee 76 FE OY ae aE EEEE E 78 Content Workflow Reports cccsseccssesceseeceneeeeeeseens 79 Accessing Reports Folder cccc
43. NOTE Deleting a menu automatically deletes all menu items associated with it Deleting a Menu Item Similar to editing and viewing a menu one can remove a menu item from a menu via e its content folder e its menu folder Removing a Menu Item via its Content Folder To delete a menu item via its content folder follow these steps 1 Access the View Menu page as described in View a Menu via its Content Folder on page 190 Click the menu you want to delete 3 The View Menu page for that menu is displayed 4 Click the Remove button 5 The Delete Menu Item window opens 6 Click the check box next to the menu item you want to delete You can click Select All to choose all menu items Click Clear All to unselect all menu items Ektron CMS200 300 User Manual Version 4 7 Revision 1 196 Working with Menus 7 Click the Delete button MAh Removing a Menu Item via Menus Folder To delete a menu item via its menus folder follow these steps 1 Access the View Menu page as described in Viewing a Menu via Menus Folder on page 194 Click the Remove button The Delete Menu Item window opens 4 Click the check box next to the menu item you want to delete You can click Select All to Choose all menu items delete Click Clear All to unselect all menu items 5 Click the Delete button h Ektron CMS200 300 User Manual Version 4 7 Revision 1 197 Updating Your User Profile Updating Your User Profile
44. Section 508 Tables on page 364 Ektron CMS200 300 User Manual Version 4 7 Revision 1 294 Introduction to Tables Creating a Table To create a table click the table button then click Insert Table from the menu When you do the Insert Table dialog box appears Insert Table You can also access this dialog box after you insert it You would do this if you wanted to edit any of the information entered in the dialog To access this dialog after insertion follow these steps 1 Click the table 2 Right click the mouse 3 Click Table Properties from the menu When creating a table you can specify the e number of rows and columns Ektron CMS200 300 User Manual Version 4 7 Revision 1 295 Introduction to Tables width horizontal alignment on the page background color or background picture border size and color For more information about managing tables see Manipulating Your Table s Format on page 307 For more information about managing individual cells within a table see Working with Table Cells on page 322 Deleting a Table To delete a table follow these steps 1 Gi c Move the cursor over the table until the cursor becomes a four headed arrow 4 Click the mouse button The table becomes selected small Squares appear around it 3 Press lt Delete gt Inserting a Table within a Table You can insert a table within a table You might want to do this to a
45. Standard Toolbar Button 7 Description Lets you draw a line in any shape that you want similar to using a pen on paper To use this command click the freehand command drag the line and release the mouse To change the line s size or color place the cursor on the line and press the right mouse button to display the Attributes menu Dialog Box Ektron CMS200 300 User Manual Version 4 7 Revision 1 2 7 Editing Images Attributes E4 Line Attributes Color Attributes Line Size E I Highlight Cancel Horizontal Flip Standard Toolbar Button dk Description Reverses an image horizontally left to right Click this command again to reverse the image horizontally right to left Image before horizontal flip Image after horizontal flip Image Info Standard Toolbar Button Ektron CMS200 300 User Manual Version 4 7 Revision 1 278 Editing Images Description Displays information about an image e image name e height and width in pixels e bit depth See Also Specifying Color Depth on page 293 e file format Line Standard Toolbar Button Description Draw a straight line To change a line s size or color right click it after drawing it To use this command click the line command drag the line and release the mouse To change the line s size or color place the cursor on the line and press the right mouse button to display the Attributes menu Dialog Box Ektron CMS200 300 User Ma
46. Sub menus to the main menu Adding a Sub Menu as a Menu item on page 183 Ektron CMS200 300 User Manual Version 4 7 Revision 1 179 Working with Menus Adding a Menu Item via Navigation Link on a Web Page NOTE You can only use this feature after your Web developer has modified a page template to display the menu This procedure is described in the Ektron CMS200 300 Developer manual section Multi Level Collection To add a menu item via navigation link on a Web Page follow these steps Access the Web page that contains link to display the menu 2 Place the mouse on the hyperlink that causes the menu to appear 3 A DHTML menu displays all menu items under that menu jen Ektron Inc 4 Click the Add E menu option NOTE The Add button in the DHTML drop down list only lets you to add a content block to a menu You cannot add any other kind of menu item using this button 5 The Collections workarea window displays the menu s content folder 6 Select the content folder in which you want to add the content block and click the Next button 7 The Add Content window opens allowing you to enter information in the editor window 8 Enter all information in the Add Content window and click the Publish button 9 The content block gets added to the menu Adding a Content Block as a Menu Item To add a content block as a menu item follow these steps Ektron CMS200 300 User Manual Version 4 7 Re
47. Text e Table of Toolbar Buttons and Drop Down Lists selecting Text You select text before performing an action on it such as copying it e To select all information on a page press Ctrl A e To select a portion of the information on a page you have two choices Hold down the left mouse button and drag the cursor across the data you want to select Hold down the Shift key and the right arrow key El until the desired data is selected Ektron CMS200 300 User Manual Version 4 7 Revision 1 215 Toolbar Buttons e To select a single word place the cursor on the word and double click the mouse Selected text has different background and foreground colors as illustrated below Horizontal Sets the horizontal position of the entire Alignment able Border olor Sets the color of the table borders Hnlescs sa Palant ointaris checker Applying Formatting Attributes to Text Several buttons apply formatting attributes to text such as bold and italics There are two ways to apply these attributes e Enter the text Then select the text and press the toolbar button The button is now in a pressed in condition and the text has the formatting attribute e Press the toolbar button Then begin typing the text As you type the formatting is applied To stop applying the formatting press the button again This action changes the button to a pressed out condition and terminates the formatting T
48. This License Agreement the License granted hereunder and the Software may not be assigned or in any way transferred without the prior written consent of Ektron This Agreement and its performance and all claims arising from the relationship between the parties contemplated herein shall be governed by construed and enforced in accordance with the laws of the State of New Hampshire without regard to conflict of laws principles thereof The parties agree that any action brought in connection with this Agreement shall be maintained only in a court of competent subject matter jurisdiction located in the State of New Hampshire or in any court to which appeal therefrom may be taken The parties hereby consent to the exclusive personal jurisdiction of such courts in the State of New Hampshire for all such purposes The United Nations Convention on Contracts for the International Sale of Goods is specifically excluded from governing this License If any provision of this License is to be held unenforceable such holding will not affect the validity of the other provisions hereof Failure of a party to enforce any provision of this Agreement shall not constitute or be construed as a waiver of such provision or of the right to enforce such provision If you fail to comply with any term of this License YOUR LICENSE IS AUTOMATICALLY TERMINATED This License represents the entire understanding between the parties with respect to its subject matter YOU ACKNOWLEDGE THAT YO
49. block in the current folder Block on page 34 Add Folder Adds a sub folder to the current Adding Sub Folders folder on page 44 Delete Folder Deletes the current folder Deleting Folders on asp 47 Note You cannot delete the Content folder Collections Adds edits or deletes a collection Working with from the current folder Collections on page 135 Menus View and work with menus assigned Working with Menus to this content block on page 172 Search Look for content in the folder Searching for Content on page 207 View View the folder s properties Properties Viewing a Content Block You can view all content blocks in your Ektron CMS200 300 Web site Viewing content blocks allows you to view the content Ektron CMS200 300 User Manual Version 4 7 Revision 1 31 Working with Folders and Content Blocks metadata summaries and other information To view a content block in Ektron CMS200 300 follow these steps 1 Navigate to the folder that contains the content block as explained in Viewing a Folder on page 29 Click a content block The view content screen appears Yiew Content Home sini Content E Ken D Se Bh a E view English US Add selectlanguage _ Content Metadata Content Welcome to RC International RE International is dedicated to the RE racing enthusiasts We eat work play and live RE racing In three short years RC International has become one of
50. delivered code form Each copy of the Software is licensed for use only on a single URL Each license is valid for the number of seats listed below the Basic Package Any use of the Software beyond the number of authorized seats contained in the Basic Package without paying additional license fees as provided herein shall cause this license to terminate Should CUSTOMER wish to add seats beyond the seats licensed in the Basic Package the CUSTOMER may add seats on a block basis at the then current price for additional seats See product pages for current price The Basic Packages are as follows Ektron eMPower for ColdFusion Licensed for ten seats 10 named users per URL Ektron CMS100 Licensed for five seats 5 named users per URL Ektron CMS200 Licensed for ten seats 10 named users per URL Ektron CMS300 Licensed for ten seats 10 named users per URL Ektron eWebEditPro Licensed for ten seats 10 named users per URL Ektron eWebEditPro XML Licensed for ten seats 10 named users per URL Ektron eWebWP Licensed for unlimited seats per URL For purposes of this section the term seat shall mean an individual user provided access to the capabilities of the Software The CUSTOMER may not modify alter reverse engineer disassemble or decompiler the Software This software product is licensed not sold 2 Duration This License shall continue so long as CUSTOMER uses the Software in compliance with this Li
51. ee If desired you can change the height of the screen in which Ektron CMS200 300 appears The height in pixels must be between 300 and 1800 This field accommodates users who have larger monitors and or prefer a smaller resolution such as 1280 x 1024 Display button text in Check this box if you want any button s caption text to the title bar appear in the screen title s bar wnenever a user moves the mouse over the button Note the word Update describing the button in the illustration below If you do not check this box the screen s title remains in the title bar when the user moves the mouse over the button as illustrated below Edit User jedit Landing Page after If you want one page in your Web site to appear after login sign in enter the URL to that page You might select a page that leads to a group of pages that you maintain If you don t know the URL navigate to the page go to the browser address bar and select the text following the directory in which Ektron CMS200 300 resides For example if the browser address bar says http www ektron com customers aspx id 945 you would enter customers aspx id 945 here Ektron CMS200 300 User Manual Version 4 7 Revision 1 201 Updating Your User Profile C ee Set smart desktop as If you want the Smart Desktop to appear as soon as you the start location in the enter the Workarea click inside this check box Workarea See Also Understanding the S
52. even specific content blocks When a new or edited content block is submitted to the approval chain it is reviewed by users who may e change it e approve or decline it e publish it to the Internet it is published when the last user approves it The flowchart below illustrates the steps in the approval process Approval Chain Publish to Web site Ektron CMS200 300 User Manual Version 4 7 Revision 1 63 Edit Approving Declining Content Blocks The following flowchart illustrates how an approver can decline a content block emai notification sent to user Who submited content Publish to Web site You can approve or decline all content blocks that have been submitted to you from the approval folder The steps shown below guide you through the approval or decline of these content blocks Ektron CMS200 300 User Manual Version 4 7 Revision 1 64 Approving Declining Content Blocks Approve Decline One Content Block 1 Click the Smart Desktop button circled in red below RA Tennet Meal 2 Click Reports 3 Click Approvals View All Content Awaiting Approval Select All Clear All Title Request Type Start Date Submitted by Path Contact Ektron Publish None Specified Administrator Application 4 C Support Page Publish None Specified Administrator Application Plastic Molder 123 Publish None Specified Administrator Application Human Re 4 Click the title of the co
53. follow these steps 1 Right click the mouse Ektron CMS200 300 User Manual Version 4 7 Revision 1 359 Working with HTML 2 Click Clean HTML code from the menu ert Loopy Paste Select All Hyperlink Picture Clean HTML Code Insert HTML View as HTML 3 WebEditPro cleans your Web page s HTML content Inserting Content from MS Office 2000 If you paste text into eWebEditPro from a Microsoft Office 2000 application such as Microsoft Word the following window appears Clean HTML Code x c HTML code generated by Office 2000 has been detected a There iz excessive HTML code that may prevent you from changing text format fou may clean the HTML code later by right clicking and selecting Clean HTML Code Do you want to clean the HTML code now For best results click Yes Ektron CMS200 300 User Manual Version 4 7 Revision 1 360 section 508 Compliance This section explains how eWebEditPro complies with Section 508 of the Rehabilitation Act a law enacted by the United States government that requires Federal agencies to make their electronic and information technology accessible to people with disabilities Specifically this section explains how to e move the cursor into the eWebEditPro editor e use eWebEditPro without a mouse e work with Section 508 tables Moving the Cursor into eWebEditPro Using Internet Explorer lf the eWebEditPro editor is one of several fields on
54. for publication Checked out Check in To select several reports check the relevant checkboxes illustrated below To select all reports click Select All Ektron CMS200 300 User Manual Version 4 7 Revision 1 82 Administrator Workarea Content Reports Checked Out Content Report F DEFE AP Pee n Select All Clear All Title ID Last Editor Date Modified Pa Home Page Content 1 Administrator Application 03 Jun 2004 12 05 PM iM Testing edit summary button 34 Administrator Application OF Jun 2004 12 47 PM 4 Testing edit summary button 33 inChief Editar 07 Jun 2004 12 46 PM 4 iM Private Content 2 Administrator Application 03 Jun 2004 10 11 AM 4 Trinity In Line Pipe 22 Edit John 08 Jun 2004 03 13 PM i New marketing block 30 BUILTIN BUILTIN 01 Jul 2004 12 05 PM MM M Plastic Molder 123 13 BUILTIN BUILTIN 07 Jun 2004 03 28 PM 4H l RC International Ships RC Sportster 9 Edit John 08 Jun 2004 03 44 PM YM Then click the button at the top left to perform the action on the selected content blocks Viewing Editing Content Blocks on the Report To view and possibly edit any content block on a report click it It appears on the View Content screen illustrated below Yiew Content Home Page Content E ue nj English Us T U Ls amp Add select language Content E Metadata Content Welcome to RC International RC International is dedicated to the RC racing enth
55. has won rave reviews from the top Industry magazines and analyst This car racks Spechications This section explains how to create collections Your system administrator would then set up content blocks to display the collections on your Web site This section explains how to find create and manage collections through the following subtopics e Finding Collections on page 136 e Viewing a Collection on page 139 Ektron CMS200 300 User Manual Version 4 7 Revision 1 135 Administrator Workarea e Creating a Collection on page 140 e Editing Content Blocks in a Collection on page 147 e Reordering Collections List on page 148 e Editing Collection Information on page 148 e Deleting a Collection on page 149 Finding Collections Every collection is assigned to a folder If you want to find the collections assigned to any folder navigate to it and click the Collection button E For more information see Finding a Collection by Navigating to its Content Folder on page 136 Since collections can be assigned to several content folders the Modules folder provides a central Collections folder which displays all collections on one screen regardless of their content folder You can perform all collection tasks from the Collections folder except creating a new collection To create a new collection you must first access its content folder For more information see Finding a Collection U
56. image is selected when you press the button or click the menu command a blank editor appears and you can use the File gt Open command to choose an image Once the image is in WeblmageFX you can use the buttons and menu options to edit it The rest of this chapter describes those buttons and menu options Saving the Image When you finish editing the image you can insert it into the content by pressing the Exit button ls Alternatively you can save the image to a local or network folder using the Save button lil When you insert the image into the content WebImageFX checks the file extension If the image is a gif file it is saved as a png file in your temporary directory For example test gif is saved as C Documents and Settings your user name Local Settings Temp test png Any other file type is saved in your temporary directory without changing the file extension unless you use the Save As option For example you save test jpg as test png Assigning a Name to a New Image If you create an image in WeblmageFX and then exit WeblImageFX and return to eWebEditPro the system assigns the image a random name such as WIF50A jpg If you want to assign a different name and or folder to the image use the Save as command See Also Save As on page 287 Toolbar Buttons and Menu Commands The following tables list each toolbar button and menu command They are followed by a more detailed description of each function
57. it fills the cell e If the cell is smaller than the image the top left corner of the image appears in the top left corner of the cell The rest of the image fills as much of the cell as possible e Make sure the image does not obscure a user s ability to read the cell text if any exists Deleting a Background Image 1 Move the cursor to the cell and right click the mouse 2 Click Cell Properties from the menu Ektron CMS200 300 User Manual Version 4 7 Revision 1 330 Working with Table Cells eth ener MEET aoe eer Loni Verse ECE aay PEELE eo Unihie be ee re eT a Le SEEE 3 Select the value in the Background Image field and press lt Backspace gt Using the Color Box Follow these steps to get help on how to use the color box 1 Click the question mark in the top right corner Ektron CMS200 300 User Manual Version 4 7 Revision 1 331 Working with Table Cells Basic colors EE EHHH Define Custom Colors gt gt OF Cancel 2 A large question mark appears next to your cursor 3 Drag the question mark to the area of the dialog box that you want to learn about 4 Click the mouse button A box appears with instructions for that area Spanning Rows or Columns You can create a table cell that stretches across more than one row or column In the following table notice how the row that contains Sports Teams spans three columns Sports Teams Baseball Team Hock
58. menu has settings that affect the operation of the spell check Ektron CMS200 300 User Manual Version 4 7 Revision 1 242 Checking Spelling Options El Ei Track changes User Information Compatibility File Locations View General Edit Print Save Spelling amp Grammar Spelling I Hide spelling errors in this document ri Always suggest corrections Suggest from main dictionary only I Ignore words in UPPERCASE M Ignore words with numbers I Ignore Internet and file addresses Custom dictionary cusTOM DIC Dictionaries Grammar check grammar as you type Writing style Y Hide grammatical errors in this document Technical T check grammar with spelling Show readability statistics settings Recheck Document Specifically you can set the spell check feature to check or ignore e words in UPPERCASE for example XYLOGIC e words with numbers for example mp3 e Internet and file addresses for example nttp www ektron con As an example if you check the box to the left of Ignore Words in UPPERCASE eWebEditPro s spell check does not consider words in all uppercase characters You also use the custom dictionary section of the screen to identify custom dictionaries for the spell check to reference The spell check feature does not use the other fields on this screen Ektron CMS200 300 User Manual Version 4 7 Revision 1 243 Editing in Microsoft Word If your
59. moving it What is Moved When a content block is moved from one folder to another the content inherits permissions and workflows from the destination folder Also the quicklink for the content block is moved in the library to the destination folder However the quicklink remains the same that is the default template doesn t change You can update this by editing the quicklink This procedure in described in the Ektron CMS200 300 Administrator manual section Updating Default Template for Multiple Quicklinks Moving a Content Block To move a content block to another folder follow these steps 1 Access the View Content page for the content block you wish to move as described in Viewing a Content Block on page 31 2 Click the Move Content button G 3 The Move Content page is displayed Ektron CMS200 300 User Manual Version 4 7 Revision 1 40 Working with Folders and Content Blocks 4 From the drop down list choose the content folder into which to move the content Move Content Greeting 3 content L Em NEETER Pee Pee Rea EA TAARTEN LA TEIE De AE EATE T ATAT AAN EET EAE ENE AEE AAE AAA ETEA ET AAEE AE He Human Resources Move to Folder p a Marketing iin a a a ae a Support Greeting aq Marketing i a iarketing News Hi Syndication Products Froducts RAC Cars Froducts RC Planes Products RAC_Planes rc_planes_forms_subfolder Voupport Yoyndication m Farma
60. opens Ektron CMS200 300 User Manual Version 4 7 Revision 1 35 Working with Folders and Content Blocks Title Wo Add to Quicklinks table M Content Searchable Content GS Apply Style Normal Verdana 210 pt A W Basu a 2 nbpeem gi E B a i 4 Create content in the editor using the following table Responding to the Fields on the Add Content Screen Field Description O Enter a title for the content block Add to Check if you want to save a Quicklink to this Quicklinks content block Table A quicklink is a special kind of hyperlink that jumps to another content block on your Web site A regular hyperlink jumps to a Web page on the internet Content Check this box if the content should be found when Searchable someone searches your Web site See Also Searching for Content on page 207 5 After you respond to the above fields the following options are available Ektron CMS200 300 User Manual Version 4 7 Revision 1 36 Working with Folders and Content Blocks Options on the Add Content Screen Button or Description Tab Content Add edit content Insert content for the content block For more information about using Ektron CMS200 300 s editor see Using eWebEditPro on page 247 Summary Edit Summary Edit the summary for the content block See Also Adding a Content Block Summary on page 48 Metadata Edit Metadata Edit this content block s metadata Note
61. page 255 e Aligning the Picture on page 256 e Adding Space around the Picture on page 258 6 Click OK to insert the picture into the editor Deleting a Picture from the Server To delete a picture from the server select the picture and click the Delete button Inserting a Picture from Your Computer Use the lower left corner of the dialog box to insert pictures from your computer and any network folder available to your computer into the editor Ektron CMS200 300 User Manual Version 4 7 Revision 1 250 Inserting Images To Select a Local File Browse Enter a description for the file e NOTE You can only select files in the To Select a Local File field if your computer has permission to upload files to the server To insert a picture from your computer follow these steps Click the Browse button 2 Navigate to the file that you want to insert and press Open to insert it Your Webmaster can set a maximum size in kilobytes for images If you select an image that exceeds the maximum an error message appears and you cannot insert it Your Webmaster can also restrict the type of image file you can insert For example if your Webmaster does not authorize you to insert bitmap bmp files and you try to do so an error message lists valid file extensions and you cannot insert the image AN You have not selected a file with one of the valid extensions gihjpg png ped it 3 Click in
62. picture before inserting it into the editor To make this change Use this field The width of the picture in pixels Width Add a border around the picture Border Thickness For more information see Setting a Border on page 255 Adjust the alignment of the picture Alignment For more information see Aligning the Picture on page 256 WARNING If you substantially adjust the picture s height and or width the picture may be distorted when users view your Web page Pixels A pixel is a single point in a graphic image Computer monitors display pictures by dividing the screen into thousands of pixels arranged in rows and columns The pixels are so close together that they appear connected Below is an image shown at regular size and then enlarged so you can see the pixels that make up the picture Ektron CMS200 300 User Manual Version 4 7 Revision 1 254 Inserting Images regular size enlarged to show pixels Setting a Border To add a border around a picture enter the border s thickness in pixels in the Border Thickness field on the Picture Properties dialog box Layout width fi E fi G Height Border Thickness p Alignment Not set T Reset Here is a picture with a 1 pixel border Here is the same picture with a 10 pixel sons Wl lf the picture is not a hyperlink its border is black If the picture is also a hyperlink the border is the same color as a hyperlink fo
63. the leading manufactures of RC racing and flying vehicles Our dedication to the sport and the enthusiasts who play it has endeared our products to the RC community We will continue striving to improve our affordable products and hope you will become an RC International member 4 After you enter the content you have the following options NOTE Your options may vary according to your permissions and the status of the content block Button or Description For more information see Tab Content View Content Displays content block Block Summary Edit Summary Edit content block s summary Adding a Content Block Summary on page 48 Metadata Edit Metadata Edit content block s metadata Adding or Editing Metadata on See Also Example of an page 52 Approval Chain on page 70 Ektron CMS200 300 User Manual Version 4 7 Revision 1 32 Button or Tab n a Cd Content Properties View Comment Edit Content Block View History View Staged View Difference Move Content Check for content linked to this content Add Task Working with Folders and Content Blocks Description View the content block s properties View comments on changes made when editing a content block The history comment also appears on the View Content and Content History screens Open content block for editing View all available older versions of the content block restore older version Displays stag
64. the word underlined Then click the underline button 2 to underline the word Creating a Hyperlink 1 2 3 4 Type You can also easily add hyperlinks Double click the word hyperlinks so that it becomes selected Click the Hyperlink button iB The hyperlink dialog box appears Ektron CMS200 300 User Manual Version 4 7 Revision 1 212 5 Creating a Simple Web Page Hyperlink Hyperlink Information Type http k Cancel Link https 7 Bookmark Tert content Target Frame Quick Link select link M In the Link field after http enter www ektron com 6 Click OK Notice that the word hyperlink now appears in a different color When you save this Web page and a user views it if the user clicks hyperlink a new Web page will display Ektron s home page NOTE If your computer has an internet connection you can double click the hyperlink to test it Applying a Bullet to a Line of Text 2 3 4 Press lt Enter gt to move the cursor down to the next line Type You can begin a line with bullets Click the bullet button 12 Notice that the line is indented and now begins with a bullet You can begn a line with bullets Changing the Size of Text 1 Press lt Enter gt to move the cursor down to the next line 2 Type Finally you can change the font to a large size 3 Select the words large size Ektron CMS200 300 User Manual
65. want to copy a file NOTE When you copy a file to a folder only users with permissions to that folder can insert the file into their content blocks Ektron CMS200 300 User Manual Version 4 7 Revision 1 116 Library Folder a Ektron CMS300 Workarea for Application Administrator Microsoft Internet Explorer I q x Library Folder Content gt 192 168 0 171L CMs PA E SHES Library n itle HH Forms H Human Resour oe Marketing calendars files forms SES Products l i hyperlinks i Support T a j j DER G Syndication uicklinke K Dons a l E e 3 2 Several sub folders appear in the right frame Click the files folder 3 The main screen of the files folder appears with a table of copied files Ektron CMS200 300 User Manual Version 4 7 Revision 1 117 Library Folder A Ektron CMS300 Workarea for Bob Bolt Microsoft Internet Explorer 1 X Library Folder Content files KS 192 168 0 171 CME I 3 Library 3 Human Resour ae Marketing S Products oe Support aH Syndication Title ID Date Modified Filename Done fig Internet 2 4 Click the Add Library button EE 5 The Add File screen appears Add Library Item to Folder Contenti files O 192 168 0 1 71 CME ESF i Library Title Filename Sg Forms Si Human Resour Browse He Marketing ae Products aH Support HES Syndication Ektron
66. weekly meeting Location Mew York Room Start 12 00 4M End 1 00 PM 1o Pe 11 Bal 12 EAE 13 Ea 5 14 Ea E weekly meeting Location Hew York Room Start 12 00 AM End 1 00 PM 17E E 19 Bal E weekly meeting Location Mew York Room Star 12 00 4M End 1 00 PM 2 1 Sal 24 Bal E 25 Beal E 26 Ea 27 Bel E 29 Bal E weekly meeting Location Mew York Room Start 12 00 AM End 1 00 PM 31 Fal Gi 3 Click the View Date 6 button 4 The view events screen appears listing all calender events for that date From the view calendar events screen you can perform the following functions Add anew calendar event View edit and delete an existing calendar event Ektron CMS200 300 User Manual Version 4 7 Revision 1 160 Administrator Workarea Adding a Calendar Event NOTE You can only add a calendar event if you have add permission for the folder to which the event is assigned To add a calendar event follow these steps 1 Access the calendar to which you want to add an event as described in Viewing a Calendar on page 157 NOTE You can also add a calendar event after viewing the View Events screen See Also Viewing a Calendar Event on page 159 2 Navigate to the month and day for which you want to add a calendar event To proceed to the month prior to the current display click the month s name in the top left corner see illustration To proceed to the month followin
67. within Content 2 Headquarters 5 Northern Blyd Bldg 6 Amherst WH 03031 USA Tel 1 603 594 0249 Fax 1 603 594 0258 eton conf Ektron CMS300 Comments Microsoft Internet Explorer Uuropear Comments Times New Roman 3 12 pt BEng Wedia Co Tom 7 Please review the text to verify accuracy q Bill Partners a m E j Done loading BE s E F Internet a Other users can add comments to your comments This feature is know as Content Collaboration Similar to other word processing programs comments can be added updated and tracked to audit changes being made This section explains the content collaboration feature WARNING Do not confuse these comments which are inserted within the content with history comments which are inserted outside the content and used to indicate what changed during an editing session Adding Comments to Content To add a comment to a content block follow these steps Ektron CMS200 300 User Manual Version 4 7 Revision 1 107 Inserting Comments within Content 1 Create a new content block or edit an existing one See Also Adding a Content Block on page 34 2 Inthe editor place the cursor where you want to insert the comment On the editor toolbar click the Insert Comment button The Ektron CMS Comment window opens Insert a comment using the toolbar to format the text if desired Click the Insert button The com
68. you click this Ektron CMS200 300 User Manual Version 4 7 Revision 1 373 Appendix A Content Statuses Button Name Description Decline Refuse the deletion request This sends the content block back into a checked in status Go to the previous window Pending Start Date Content Content that is pending a Go Live date has been approved but the date and time when it is scheduled to go live has not occurred yet You cannot perform any action on a content block that is pending a start date Staged Content A staged version is a version of a content block that is not published It can be a content block that is checked in or one that is approved but has a pending a start date Staging lets you make changes to an existing or new content block but keep it private from the web site until you are ready to publish it Ektron CMS200 300 User Manual Version 4 7 Revision 1 374
69. you want and can include images files and hyperlinks 5 When done click the appropriate button Ektron CMS200 300 User Manual Version 4 7 Revision 1 49 Adding a Content Block Summary Creating a Summary for an Existing Content Block In this example we create a Summary for the home page content block From the Workarea click the Content folder Navigate to the desired content folder From the View Contents of Folder screen click the content block The View Content screen appears Click the Summary tab to enter or edit summary information for the content block The summary can be as long as you want and can include your favorite features like images files and hyperlinks When done click the Save button il The View Content page reappears The status of the content block changes to checked out to you NOTE When you enter or edit an existing content block s summary its status changes to checked out After you create the summary click the Check In button to check the content block in From that point you need to submit or publish it Editing a Summary NOTE You can only edit the summary of content blocks that are published checked in or checked out by you To edit the summary for a content block follow these steps 1 Access the View Content page for the content block whose summary you want to edit as described in Viewing a Content Block on page 31 Click the Summary tab Ektr
70. 0 300 User Manual Version 4 7 Revision 1 321 Working with Table Cells Along with functions for managing tables described in Introduction to Tables on page 294 and Manipulating Your Table s Format on page 307 eWebEditPro also lets you perform actions on individual cells within a table You can perform the following actions on individual table cells e Specify a width e Insert or delete cells e Specify a border color e Specify a background color or image e Have a cell span two or more columns or rows e Specify horizontal and vertical alignment of the data within the cell e Split a cell into two cells e Merge two cells into one e Turn word wrap on or off e Set cell padding and spacing NOTE HTML does not allow you to adjust the width of a cell s border You can also select several cells or a row of cells and change them as described above However you cannot select and change a column of cells Specifying the Width of a Cell As described in Specifying Table Width on page 309 there are several ways to set the width of a table Within a table you can also specify the width of an individual cell Ektron CMS200 300 User Manual Version 4 7 Revision 1 322 Working with Table Cells When you set a cell width there is no guarantee that the cell will occupy that width when displayed in a browser This is because the cell is part of a column and changes to other cells in the column can
71. 00Sample index asp id 1 Support Page 8 CMS300Sample index asp id 8 Plastic Molder 123 13 CMS300Sample hr asp id 13 RC Cheetah 5 CMS300Sample products asp7id 5 RC Redstar 7 CMS300Sample products asp id 7 New Content Block 17 CMS300Sample index asp id 17 Contact Ektron 15 CMS300Sample index asp id 15 To toggle between a default template and quicklinks follow these steps 1 Access the Edit Collection screen for the collection you wish to edit 2 Remove the template from the Template field 3 Click the save m button Assigning Content Blocks to the Collection After a collection is created your next step is to assign content blocks to it To do so follow these steps 1 Access the collections screen for the content folder in which you want to add the collection as described in Finding a Collection by Navigating to its Content Folder on page 136 2 Access the View Collection Screen as described in Viewing a Collection on page 139 3 Click the collection to which you want to assign content blocks Lis Title New rl 4 The View Collection screen appears g Ektron CMS200 300 User Manual Version 4 7 Revision 1 143 Administrator Workarea 5 Click the add button 5 2 6 The Add Items to Collection screen appears displaying content blocks in the selected folder that are not part of the collection Add items to Collection Support Packages Foldername Support
72. 1 e Assigning Content Blocks to the Collection on page 143 Ektron CMS200 300 User Manual Version 4 7 Revision 1 140 Administrator Workarea The following sections explain each step Adding a Collection NOTE You cannot add a collection from the Modules gt Collections folder You must access the content block then click the Collections button to add a collection To add a new collection follow these steps 1 Access the View Collection Screen as described in Viewing a Collection on page 139 View Collections in Folder Human Resources Title ID Date Modified URL Link Main Jobs listing 2 04 Nov 2002 03 36 PM CMS300Sample hr asp 2 Click the Add button Srl 3 The Add Collection screen appears Add Collection He TEN E na pii oe a US Hi m Hi PREE Hi PEH HER HH Eh HH HER HH R HEE HH EE H HER HE PEE HER EE H PEHE EE HER ae aoe E Title New Collection Template cmMS300Sample jindex asp Leave the above template empty if you wish to use the Quicklinks Description New collection with various content blocks M Include Subfolders 4 Complete the screen using the following table Cn a Assign a unique title to the collection Ektron CMS200 300 User Manual Version 4 7 Revision 1 141 Administrator Workarea ee Template Enter the default template for the collection This template is used to display the content of the links generated if no template is assigned in the custom fu
73. 1 oMs Pa Er a Library aE Forms J calendars H Human Resour HE Marketing itle BA files i farms BE Products J i J hyperlinks D Support ed images G Syndication OD quicklinks 4 A list of the sub folders appears Also a properties button on the toolbar lets you view any folder s properties See Also Library Folder Properties on page 113 And a search button lets you look for library items See Also Searching the Library on page 115 Library Folder Properties To view a library folder s properties follow these steps 1 Click the Properties button E 2 The library management screen appears From here you can view all options for a folder Ektron CMS200 300 User Manual Version 4 7 Revision 1 113 Library Folder Library Management Image Extensions gif Jpeg Jea bmp png Image Upload Path This path is relative to the site CMS300Samople UploadedImages Physical Path CINE tpuB ww rootyCeS 300Sample uploadediImages Verified v File Extensions pot pdf sls doc File Upload Path This path is relative to the site CMS300Sample UploadedFiles Physical Path cINetoub way wrootCels s00Sample uploadedFiles Verified 3 The library properties screen displays the following settings Ca ssc Image Extensions File extensions of images that can be copied to this library folder For example gif and jpg Image Upload Path Server location to which i
74. 2 The selected content blocks are either submitted to the next publisher published immediately or deleted depending on the approval chain set for the content block Ektron CMS200 300 User Manual Version 4 7 Revision 1 85 Administrator Workarea Checked In Report The Checked In Content report displays all the content blocks currently in a checked in status To learn how to access sort view edit and select content blocks on this report see Accessing the Reports Folder on page 79 Checked In Report The checked in content report displays all content blocks currently in a checked in state The report displays the following information about all checked in blocks Title Title of content block ID number assigned to content block by Ektron CMS200 300 Last Editor Last user to edit the content block Date Date and time content block was last edited Modified Path Folder location of content block in Ektron CMS200 300 Web site Submitting Multiple Content Blocks After selecting content blocks use the submit toolbar option 13 to submit them for approval or publication depending on your position in the approval chain See Also Example of an Approval Chain on page 70 Ektron CMS200 300 User Manual Version 4 7 Revision 1 86 Administrator Workarea Checked Out Report The Checked Out Content report displays all content blocks currently in a checked out status The report displays the following
75. 99 Updating Your User Profile 6 The Edit User Information screen appears The following table explains fields you can edit ee Se Password If desired enter a new password into this field If you change your password you do not need to log out then log back in However the next time you log in you must use the new password Confirm Pwd Confirm your new password by retyping it into this field User Language Select a language in which to view Ektron CMS200 3800 Click the black down arrow on the right circled below to see a list of choices E mail Address Enter a new valid e mail address Notification e mails are sent to this e mail address unless the Disable E mail Notification field is checked To understand how email notification operates within the content workflow see Example of an Approval Chain on page 0 Disable E mail Check this box if you do not want to receive notification Notification e mails Work Page Size Your system administrator may let you change the work page values If he does the following fields are editable Otherwise you can only view the fields If desired change the width of the screen in which Ektron CMS200 300 appears The width in pixels must be between 400 and 2400 This field accommodates users who have larger monitors and or prefer a smaller resolution such as 1280 x 1024 Ektron CMS200 300 User Manual Version 4 7 Revision 1 200 Updating Your User Profile C
76. All required metadata needs to be added before the content block can be submitted into the approval chain See Also Adding or Editing Metadata on page 52 Example of an Approval Chain on page 70 Comment Add Comment Briefly describe the content or comment on changes made when editing a content block The history comment appears on the View Content and Content History screens Add Start and If you do not want to submit the content block to the approval End dates chain immediately enter when it will be submitted See Also Scheduling Content to Begin and End on page 58 If appropriate enter a date when the content will no longer be viewable on the Web site See Also Setting an End Date on a Content Block on page 61 A Submit Submit the content block into the approval chain This action also returns the changed content to the database and exits the editor See Also Approving Declining Content Blocks on page 62 Publish Publish the content to the Web site Note Only the last approver in the approval chain sees this button See Also Approving Declining Content Blocks on page 62 This action also returns the changed content to the database and exits the editor Ektron CMS200 300 User Manual Version 4 7 Revision 1 37 Button or Check In Save Cancel Working with Folders and Content Blocks Description Save and check in the document This action returns the changed content to the database and exits th
77. Block on page 38 Adding a Content Block Summary on page 48 Adding or Editing Metadata on page 52 Deleting a Content Block on page 42 368 Appendix A Content Statuses which changes were made after which it was checked in instead of being submitted or published When a content block is checked in it is accessible to all users who have permissions to edit it They can check it out and change it Keep in mind that the content seen on the template is not the same as the content in the editor view ktr C ontent Title About Us Checked In by Application Administrator Ektron is a recognized international leader in Web content authoring and publishing Ektron s easy to use affordable a full featured content management systems address the c organizational need of simplifying dynamic Web content rmananement Wath Ertron s Arowecer hasced soliitinns hiisiness See Also Example of an Approval Chain on page 70 Listed below is a description of each option that you may perform on a checked in content block Button Name Description For more information see Edit Check out the content block to Editing a Content Block on Cy change it page 38 Edit Summary Edit the brief summary used to Adding a Content Block El describe the content Summary on page 48 Edit Metadata Change the content block s Adding or Editing Metadata on metadata See Also Adding or page 52 Ej Editing Metadat
78. CMS200 300 User Manual Version 4 7 Revision 1 362 Section 508 Compliance 5 Press the down arrow key to select the toolbar menu that has a button that you want to use 6 Anew menu appears listing all options on the selected menu The following menu displays what might appear if you select the Edit Menu Your Webmaster determines which menu options are available to you Ektron CMS200 300 User Manual Version 4 7 Revision 1 363 Section 508 Compliance 7 Press the down arrow key until the desired option is highlighted Then click the option to perform the action Section 508 Tables WARNING WARNING You cannot create Section 508 compliant tables using the standard Table Properties dialog box Specifically the dialog does not let you define a caption summary and table heading To define these elements needed for Section 508 compliant data tables use the Section 508 Table option of the Table menu illustrated below The Section 508 Table Properties dialog only works with Internet Explorer version 5 0 or higher It does not work with Netscape 2 fl gt eS 4 in 7 EA reer iabe a eent Aow Insert Column Insent Eel Delete Riang Delete Leal ini Peete elle sa Merge ells 2 Split Gell EA Table Properties Section 508 Table Even if you change no values on the screen you must open this dialog box whenever you modify a table for example add a new row The t
79. Collections H Menus Settings lt 2 Calendars ay Users 1S e d Membersnips User Groups P 6 Help HS Configuration From the Smart Desktop you can also e Modify the Display of Top Level Folders on page 19 e Hide the Left Panel of the Workarea on page 21 Modify the Display of Top Level Folders The display of top level folders can appear in two formats e a full button with an icon and text 8 SPLEEN h Ektron CMS200 300 User Manual Version 4 7 Revision 1 19 The Workarea and Smart Desktop e just an icon on the bottom of the left frame The full display is easier to see but the icon format allows more space for the folder structure You can decide which option best suits your needs Switching Between Full Buttons and Icons By default top level folders appear as full buttons To switch the display of all folders to icons double click the down arrow circled below To switch back to full buttons double click the up arrow circled above You can also switch the display of the folders one at a time by clicking the up or down arrow As an alternative method of switching the display you can 1 Place the cursor on the bar above the display of top level folders The bar has several dots in the middle ES Content Forms ae Library Modules 2 Administrate 2 When the cursor turns to a double headed arrow drag it to the bottom bar To return the display to full buttons
80. Correct the spelling Click Change Leave the word as is continue spell checking the page Click Ignore You would normally do this if a word such as a company name is spelled correctly even though it is not in the dictionary Leave the word as is continue spell checking the page Click Ignore All ignoring all other occurrences of the word Stop spell checking Click Cancel Spell Checking Selected Text To check the spelling for a single word or a group of words follow these steps 1 Select the text that you want to spell check 2 Press the manual spell check button 7 Ektron CMS200 300 User Manual Version 4 7 Revision 1 241 Checking Spelling 3 The spell checker reviews the words in the selected text and stops at any word not in the dictionary For documentation of options when a misspelled word is found see Ihe Spelling Dialog Box on page 241 4 When the spell checker finishes reviewing the words in the selected text it displays the following message Finished checking selection Do you want to check the rest of the document Click Yes to spell check the rest of the document including text above the selected text Click No to stop the spell checker setting Spell Check Options eWebEditPro can use Microsoft Word s spell checking feature your Webmaster makes this decision If your installation uses Word Word s Spelling amp Grammar window available from the Tools gt Options
81. GS unan 364 Appendix A Content StatuSes ccccssssceseseeeeeeeeeeenees 367 Active Coni em sagan tennntescsdertuiesemsmeusictanerarasitertecsannseniawetearemeinons 368 Checked In Content ccccsccecessseceeeseeseessescenseeseesseeeeeseesensees 368 Checked Out Content wisiinacesescativausiesvaassnsainaseiadiuintraescxianieeride 371 Submitted Content sssnnnsnnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn na 371 Marked for Deletion Content c cccsseeceseeeeseeseeesenseneeees 373 Pending Start Date Content ccccceeseeseeceeseeseeneeseenseeseees 374 Saged CONTONE gee eee ee tee ee ve nee eee eee eee een 374 Ektron CMS200 300 User Manual Version 4 7 Revision 1 xiii Ektron CMS200 300 User Manual Version 4 7 Revision 1 XIV Introduction to Ektron CMS200 300 Introduction to Ektron CMS200 300 Using Ektron CMS200 300 to manage Web content is easy once you know the basics of setting up and maintaining your site This manual explains how to maintain an Ektron CMS200 300 site from a user s point of view By reading this manual you will gain an understanding of how Ektron CMS200 300 works This section introduces basic concepts that you should understand before beginning to work with Ektron CMS200 300 What is a Content Block Any Web site consists of several pages Each page is made up of one or more blocks of content For example the home page of the sample Web site that is insta
82. Insert the most recently cut or copied text and graphics at the current cursor location Paste Text Paste the contents of the clipboard as plain text That is all HTML tags including images are not pasted This button is helpful when you want to eliminate the HTML formatting of the text being copied Select All Select all information on your page After you select it you can cut it copy it etc Clean HTML Remove unnecessary HTML tags Cleaning HTML on page 359 Hyperlink Create a link to another Web page ora Using Hyperlinks on spot within the current page page 351 Edit HTML Edit your page s HTML Editing a Section of a Page on page 358 Insert HTML Insert HTML onto the page at the cursor Inserting HTML on location page 358 Ektron CMS200 300 User Manual Version 4 7 Revision 1 231 The Context Sensitive Menu Menu Option Lets you For more information see Check Spelling Compare words in the editor to Microsoft Checking Spelling on WORD spelling list page 239 View as WYSIWYG HTML View and edit your page s HTML Viewing and Editing HTML on page 35 7 Picture Insert a picture Inserting Images on page 247 These options only appear if Work with XML tags Editing XML Web Pages your site is using on page 354 only available eWebEditPro XML in the eWebEditPro XML User Guide Insert Custom tag tag name tag Attributes tag name tag Properties Ektron CMS200 300 User
83. M 04 Dec 2003 10 20 AM 04 Dec 2003 09 45 AM O4 Dec 2003 09 44 AM 04 Dec 7003 09 44 AM 04 Dec 2003 O9 44 AM A circle indicates a content block version that was published On dates without a green circle the content was checked in but not published e The right side has information about the selected content block Viewing a Historical Version of a Content Block 1 Click a date from the left frame 01 Dec 2003 11 15 AM 04 Dec 2003 11 15 AM 01 Dec 7003 11 12AM abez saM 11 12 4M 01 Dec 2003 11 01 AM a ee ee ce a a a a T EL T rr As 2 Information about that version of the content block appears on the right Ektron CMS200 300 User Manual Version 4 7 Revision 1 94 Viewing and Restoring Previous Content Blocks A Ektron CMS Content History Microsoft Internet Explorer Ca Content History View Content History Home Page Content Published Date Ge ral Fee 01 Dec 2003 11 15 AM 01 Dec 2003 11 15 AM 01 Dec 2003 11 12 AM 04 Dec 2003 11 12 am CONtent ID 1 B 01 Dec 2003 11 01 AM Content Status Published 01 Dec 2003 11 01 AM ast User To Edit application Administrator 2s tee eee Last Edit Date 01 Dec 2003 11 12 AM 26 Nov 2003 02 15 PM 26 Nov 2003 02 14 pm Start Date None Specified 26 Nov 2003 02 14 PM End Date Mone Specified Zo Now z003 Weis PM Date Created 21 Feb 2001 05 46 PM 2 tee ORIAN Published Date 01 Dec 2003 11 12 AM Z6 Mow 2003 02 13 PM E l _ l 26 Nov 2002 02 13 pm Hist
84. Pee Pee Pee Pk Pcl bs Pek ee Pe he Poel Poe pt Pee Pe Te FT TTN Title RL Sportster RC Cheetah RE Lilly RC Redstar lore into The screen displays the name of each collection in your Ektron CMS200 300 system To learn more about any collection click More Info When you do the lower section of the screen displays the following information about the collection title description ID number template last user who edited it last date when it was edited date it was created whether or not the content folder s sub folders can be included for each content block in the collection a link to the block click this to view and edit the block Ektron CMS200 300 User Manual Version 4 7 Revision 1 139 Administrator Workarea ID number internal URL link to the block Collections Toolbar The following table describes the Collections toolbar buttons Description More Information Add items to a collection Creating a Collection on page 140 Remove Remove items from a collection Removing Content Blocks from the Collection on page 147 Reorder Reorder items in a collection Reordering Collections List on page 148 Edit Edit collection information Editing Collection Information on page 148 Delete Delete a collection Deleting a Collection on page 149 Return to previous screen Creating a Collection Creating a collection involves two steps e Adding a Collection on page 14
85. RL Link Displays the path for the landing page for the menu item This can a quicklink path for the menu item within Ektron CMS200 300 or an external link to a web page The View menu screen also provides the following buttons oy Add Menu Item Add item to menu Adding a Menu Item or on page 178 Ektron CMS200 300 User Manual Version 4 7 Revision 1 193 Working with Menus Name Description More Information Remove Menu Remove item from the menu Deleting a Menu Item ltem on page 196 Reorder Menu Adjust order in which menu items ltem appear e Ascending Example A Z e Descending Example Z A Edit Menu Edit existing menu Editing a Menu on page 183 Delete Menu Delete menu and its menu items Deleting a Menu on page 195 Return to previous page Viewing a Menu via Menus Folder To access the menu via the Modules folder follow these steps Access the workarea 2 Click the Modules folder from the left frame of the workarea window 3 Click the Modules folder to expand its hierarchy Click the Menus folder from the folder hierarchy to view its content 5 The Menus Report page displays all available menus G Modules EA AIN a a aaah EEIT EAA a R N a T 44 Collections Tithe aE Description Path I Menus Sample menu 6 H Calendars Products 1 Products 6 MemberShips 6 Continue from the section Click the menu you want to view on page 191 Ektron CMS200 300 User Man
86. Revision 1 44 Working with Folders and Content Blocks Ektron CMS300 Workarea for John Edit Microsoft Internet Explorer O 292 768 6 272 ChE late SES Content aE Forms Title ID Status Date Modified Last Editor Contact Ektron 15 A 23 Jul 2003 03 25 PM Administrator Applica A Human Resour Greeting 24 P 04 Dec 2003 10 57 AM Administrator Applica aS Marketing Home Page Content 1 A 04 Dec 2003 10 20 AM Administrator Applica H Products Introducing the AC Redstar 23 O 04 Dec 2003 10 26 AM Administrator Applica HHE Suanart Private Content A O3 Mar 2004 03 12 PM Administrator Applica ae ean support Page g A 27 Aug 2002 02 18 PM Administrator Applica Trinity In Line Pipe 22 5 D4 Dec 2003 11 12 AM Edit John 3 Click the Add Folder button amp 4 The Add Sub folder screen appears Ektron CMS200 300 User Manual Version 4 7 Revision 1 45 Working with Folders and Content Blocks Add a Subfolder to folder Content Foldername pe Description p oo Style Sheet filename for this folder leave blank to inherit iCMS300Samplef The inherited style sheet for this folder is CMS300Sample detfault css Template filename for this folder leave blank to inherit icMS300Sample The inherited template for this folder is f CMS300Sample findex asp XML Configuration iM Inherit XML Configuration None HT ML 5 Enter the required information in the fields U
87. Searches content and library folder screens See Also Searching the Library on page 115 Searching for Content on page 207 Show Calendar Displays the calendar in the workarea See Also on page 134 Submit Saves and submits content to next approver in the approval chain See Also Example of an Approval Chain on page 70 Update Changes are saved and content is updated View Date View all calendar events for a selected day See Also on page 134 View Difference Opens the View Content Difference feature See Also Comparing Versions of a Content Block on page 99 View History View history of selected content block See Also Viewing and Restoring Previous Content Blocks on page 81 View Published Displays currently published version of content block View Staged Displays staged content See Also Staged Content on page 374 Button EN Ektron CMS200 300 User Manual Version 4 7 Revision 1 26 Working with Folders and Content Blocks Working with Folders and Content Blocks Every content block resides in the Content folder or one of its sub folders So to work with an existing content block or create a new one you must first navigate to its folder A typical content folder screen appears below It consists of three sections e The top left frame shows the folder structure You can click any folder to display its content blocks in the right frame while its sub folders appea
88. There might be a site wide calendar and other calendars for special interests such as an athletic events calendar e Each calendar displays one month of dates at a time Each date can display several events e Only system administrators can create a calendar e Each calendar is assigned to a content folder See Also Working with Folders and Content Blocks on page 27 You can view and if granted permission to edit the calendar s folder add edit and remove calendar events e The following illustrates the workflow of calendar tasks Ektron CMS200 300 User Manual Version 4 7 Revision 1 151 Administrator Workarea View all calendars lew information for one calendar lew calendar jump to Add event View events linked web al a page Edit event Apply Add new content block Ej Understanding Event Types Your system administrator can set up types of calendar events For a personal or workgroup calendar examples might be staff meetings employment interviews conference calls etc For an educational institution examples might be academic deadlines sporting events and tuition due dates Ektron CMS200 300 User Manual Version 4 7 Revision 1 152 Administrator Workarea If you assign a type to an event while creating it you can later display only events of that type This feature lets you temporarily suppress unwanted events As a result the display is cleaner and it is quicker to find
89. To return to normal view click the View as WYSIWYG button B or right click the mouse and click View WYSIWYG Editing a Section of a Page If you want to edit only a section of the HTML on your Web page follow these steps Select the portion of your Web page that you want to edit Right click the mouse Click Edit HTML from the menu The HTML code appears Edit the HTML code as desired Click OK re oe ff Inserting HI ML lf you want to insert HTML code into your Web page follow these steps 1 Place the cursor at the spot on the page where you want to insert the HTML 2 Right click the mouse Ektron CMS200 300 User Manual Version 4 7 Revision 1 358 Working with HTML 3 Click Insert HTML from the menu lent Eopy Paste Select All Hyperlink Picture Clean HTML Code View as HTML 4 The Insert HTML dialog box appears Paste or type your HTML code 5 Click OK Cleaning HTML eWebEditPro lets you clean the HTML code for your Web page You would typically use this feature after entering HTML text or pasting HTML code into eWebEditPro from another application The Clean HTML option removes unnecessary HTML tags ensures that all tags begin and end properly and maximizes the page for efficiency As a result the page should be error free and load more quickly in a browser Also the appearance of clean HTML is more consistent when viewed in different browsers To clean your HTML
90. U HAVE READ THIS AGREEMENT THAT YOU UNDERSTAND THIS AGREEMENT AND UNDERSTAND THAT BY CONTINUING THE INSTALLATION OF THE SOFTWARE BY LOADING OR RUNNING THE SOFTWARE OR BY PLACING OR COPYING THE SOFTWARE ONTO YOUR COMPUTER HARD DRIVE YOU AGREE TO BE BOUND BY THIS AGREEMENT S TERMS AND CONDITIONS YOU FURTHER AGREE THAT EXCEPT FOR WRITTEN SEPARATE AGREEMENTS BETWEEN EKTRON AND YOU THIS AGREEMENT IS A COMPLETE AND EXCLUSIVE STATEMENT OF THE RIGHTS AND LIABILITIES OF THE PARTIES Copyright 1999 2003 Ektron Inc All rights reserved LA10031 Revision 1 4 Table of Contents Introduction to Ektron CMS200 300 ccsseseeeseees 1 What is a Content Block ccccccceeeeeeeeeeeceseeeeneesenseseenenennenes 1 Pe Bunn MENUR EAEE 2 Workflow in Ektron CMS200 300 cccssccssseeseeeeeeeeeeeeeneeeeneees 3 Editing a Content BOCK sassnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnne 3 Finding a Content BIOGK ssssrsoiisiirsorsea annin 3 Tne RONNIE FOS ais cadacert janis anaE a 4 The Lifecycle of a Content BIOCK ccccccsseseeeeseeeeneeeeeeeeeneeees 5 LOCGIAG In and OU saccssiecscanecsassssavannnconasveatiasaseateanesrducsnness 6 Pror a aces stat actetscae ia 6 Logging into the Sample Web Site cccesssseesseneeeeeeneeneeneeees 6 eR acs cease cece tos eaannciav a teusecpeneeansces 8 Toggling Site Preview op sacss cece cceztagep teased ceselasmncdtepeiedecinceetdoaedteaeecanedde 8 Log
91. User Manual Version 4 7 Revision 1 183 Working with Menus Editing a Menu via its Content Folder To edit a menu from a content folder follow these steps 1 Access the View Menu page as described in View a Menu via its Content Folder on page 190 Click the Edit button LY The Edit Menu page is displayed As necessary change the fields in Edit Menu window by referencing Fields on the Add Edit Menu Window on page 1 6 5 Click the Save button H Editing a Menu via Menus Folder To edit a menu via the menus folder follow these steps 1 Access the View Menu page as described in Viewing a Menu via Menus Folder on page 194 Click the Edit button TES The Edit Menu page is displayed As necessary update the fields in Edit Menu window by referencing Fields on the Add Edit Menu Window on page 176 5 Click the Save button H Editing a Menu via Navigation Link on a Web Page To edit a menu via navigation link on a Web Page follow these steps 1 Navigate to the Web page that contains the link to display the menu 2 Click the menu link Ektron CMS200 300 User Manual Version 4 7 Revision 1 184 Working with Menus 3 The menu appears len Ektron Inc Click the Edit LY option 5 The View Menu page for the menu appears Click the Edit button DY 7 The Edit Menu window is displayed 8 As necessary update the fields by referencing Fields on the Add Edit Menu Window
92. a on page 52 Ektron CMS200 300 User Manual Version 4 7 Revision 1 369 Appendix A Content Statuses Button Name Description For more information see Submit Publish Submit the content block into the approval chain If you are the last approver in the approval chain the publish button appears If you click it the content is immediately posted to the Web site View Staged Click the View Staged button to Published view the content that has not yet been published See Also See Also Staged Content on page 374 Click the View Published button to view the content that is live on the Web site See Also Displays staged content on page 26 Delete Submit a request to delete the content into the approval chain If you are the last or only approver the content is immediately deleted See Also Example of an Approval Chain on page 70 Back Go to the previous window Ektron CMS200 300 User Manual Version 4 7 Revision 1 370 Appendix A Content Statuses Checked Out Content lf a content block has a red border its status is checked out which means another user is editing it While in this status no other users may edit the content Ektron encourages you to contact us with y feedback about Ektron s Web content auth solutions Woiddaido Hao ardin artorc r oAlA etl eee Os The content block remains checked out until it is checked back in by the checking out user or your system ad
93. a background color or image border color and size NOTE You can also apply most of these properties to individual cells within a table See Working with Table Cells on page 322 for details Choosing the Number of Rows and Columns Use the Size section of the Insert Table dialog box to specify the number of rows and columns in the table Insert Table Sze Bows 2 Columns 2 Ektron CMS200 300 User Manual Version 4 7 Revision 1 307 Manipulating Your Table s Format A row is a horizontal series of cells while a column is a vertical series If you know how many rows and columns the table will be enter those numbers If you don t know the number of rows and columns you need when you create the table estimate how many you need You can add or remove rows and columns later Placement of Inserted Row or Column If you add a row it appears above the row in which the cursor was resting when you pressed Insert Row lf you add a column it appears on the left side of the table Adding or Removing Rows and Columns To add or remove rows and columns after you create the table follow these steps 1 Place the cursor in the cell from which you want to add or delete Ektron CMS200 300 User Manual Version 4 7 Revision 1 308 Manipulating Your Table s Format 2 Right click the mouse A menu appears ut Eopy Paste Select All Insert Ao Insert Column Delete Rows Delete Columns Merge Ee
94. a comment if needed To update a comment follow these steps 1 Access the View Comments window for the comment that needs to be updated 2 Click the Date Time link of the comment you want to edit Ektron CMS200 300 User Manual Version 4 7 Revision 1 109 Inserting Comments within Content Ektron CMS5300 Comments Microsoft Internet Explorer Date Time Added By Comments Application Administrator now here s a comment on that cr Application 2004 O21 34 Adminstrator AM here s my comment Comments Times Hew Roman 3 12 pt A De E 7 U BEng A 3 The comments editor opens with the selected comment in it 4 Update the comment 5 Click the Update button to save the changes Ektron CMS200 300 User Manual Version 4 7 Revision 1 110 Library Folder Library Folder The library folder stores images files quicklinks and hyperlinks that can be inserted into editor content Before you can insert them into content you must copy them from your computer to a larger file server computer that everyone editing your site can access This chapter explains how to copy such files and insert them into Web content Terms Used in this Chapter An image is any graphic file which can include illustrations and photos Common image file extensions are gif jpg tiff etc A file is type of computer file that can be launched from a browser such as Internet Explorer Examples
95. a for an Existing Content Block In this example we will edit the metadata for the home page content block NOTE You may only edit the metadata of content blocks that are published checked in or checked out by you Ektron CMS200 300 User Manual Version 4 7 Revision 1 55 Adding or Editing Metadata 1 Access the view content page for the content block you want to edit the metadata for as described in Viewing Content on page 60 View Content Support Page L eo Vo fe E i er E ne o English US Add selectlanquage _ Content Summary Metadata Content Customer Support RE International is committed to providing our customers with a pleasant purchasing and ownership expernence Our support department is available to help you in all areas from repairs to RC collecting We invite you to review all of our extensive online documentation Most of your questions and inquiries can be answered using this information All repairs and returns must have a Return Authorization Number RMA before being accepted by RC International To obtain an RMA number or if you require information not covered here online please contact our support department at supportki cms 300samplesite com response within 24hrs or phone 1 800 555 5555 Gam to Spm EST 2 Click the Metadata tab Ektron CMS200 300 User Manual Version 4 7 Revision 1 56 Adding or Editing Metadata 3 The edit metadata page opens wit
96. a page and your browser is Internet Explorer move to eWebEditPro by pressing lt Tab gt until the cursor lands in the editor To move from the editor to the next field press lt Ctrl gt lt Tab gt Using Netscape lf the eWebEditPro editor is one of several fields on a page and your browser is Netscape your Webmaster needs to create custom toolbar buttons that let you move into and out of the editor This procedure is described in the eWebEditPro Developer s Reference Guide Using eWebEditPro without a Mouse As explained in Customizing Your Toolbar on page 207 the eWebEditPro toolbar consists of one or more toolbar menus Ektron CMS200 300 User Manual Version 4 7 Revision 1 361 Section 508 Compliance Menus have buttons that you click with the mouse to perform actions such as copying text This section explains how to perform those actions without using the mouse 1 With the cursor in the eWebEditPro editor press the application key 2 A menu appears Menus Cut Lopy Paste Paste Text Select All Clean HTML Hyperlink Insert HTML v View as WYSIWYG View as HTML Picture Insert Custom Tag 3 Press the down arrow key to select Menus Menus becomes highlighted Menus Cut Carn 4 Press lt Enter gt Anew menu lists all toolbar menus available to you lf your Webmaster has given you access to all standard toolbar menus the menu looks like this Ektron
97. able s properties required for Section 508 are generated when you click OK to close the dialog box To create a 508 compliant table follow these steps 1 Create a table as explained in Introduction to Tables on page 294 Ektron CMS200 300 User Manual Version 4 7 Revision 1 364 Section 508 Compliance 2 Select the table by moving the cursor to a table border until you see a four headed arrow illustrated below When a table is selected small squares surround it Employee Id Department 1546 1549 Human Resources 1550 Sales 1551 Adminstration 3 Click the Tables button then select Section 508 Table 4 The Section 508 Table Properties dialog box appears illustrated below S Section 508 Table Properties Microsoft Internet Explorer section 306 Table Properties Heading Rows 0 Max 5 OK Heading Columns 0 Max 2 Cancel Summary per o oo Caption Horizontal Caption Alignment Not Set Vertical Caption Alignment Not Set Respond to the fields in the dialog They are described below Ektron CMS200 300 User Manual Version 4 7 Revision 1 365 Section 508 Compliance Lc Heading If you want your table to have a horizontal header enter Rows the number of rows that it should occupy Beginning with the top all cells in the specified number of rows are designated as table headers Heading If you want your table to have a header enter t
98. able of Tooloar Buttons and Drop Down Lists The following table explains each toolbar button and drop down list Ektron CMS200 300 User Manual Version 4 7 Revision 1 216 Toolbar Buttons Equivalent Keystroke Internet Explorer only Ctrl X Remove selected text and graphics Place that data into temporary memory also known as the clipboard If you later cut or copy more information onto the clipboard the new information overwrites the original information Ctrl C Copy selected text and graphics into temporary memory Leave selected data where it is If you later cut or copy more information into memory the original information is lost Ctrl V Insert the most recently cut or copied text and graphics at the current cursor location Paste the contents of the clipboard as plain text That is all HTML tags including images are not pasted This button is helpful when you want to eliminate the HTML formatting of the text being copied y Cut Copy Ea Paste Paste Text Launches the Search and Replace dialog box The dialog searches for and lets you optionally replace text that you specify gi Find N Find next occurrence of the string entered into E i NO INEK the Find What field of the Search and Replace dialog box Replace eh p E Ctrl P Print the editor content Print Ctrl Z Reverse the most recent action as if it never KI Undo occurred You can undo as many actions as you wish
99. affect the cell whose width you set Setting cell width only guarantees that the cell will not be ess than the width you specify If you want to ensure that a cell s size does not change set all cells in a column to that width To specify a cell s width follow these steps 1 Place the cursor in the cell whose width you want to set 2 Right click the mouse 3 Click Cell Properties from the menu Menus Cut Copy Paste Select All Clean HTML Hyperlink Edit HTML neet Tane eer Row neer tolum ineen Eel Pelete Hane Delete lalumns Delete hells T im hege elle Spit Eel Table Properties Cell Properties ow View as WYSIWYG View as HTML Picture Ektron CMS200 300 User Manual Version 4 7 Revision 1 323 Working with Table Cells 4 The Cell Properties dialog box appears Cell Properties Span Rows Spanned Columns Spanned Layout f Not Specified f Percent fa Waard airan C Pisels 5 In the layout section of the dialog box enter the cell width at the Width field You can enter the width in pixels or percentage These choices are explained in Specifying Table Width on page 309 6 Click OK Inserting a Cell To insert a cell follow these steps 1 Move the cursor to the right of where you want the new cell to appear 2 Right click the mouse 3 Click Insert Cell from the menu The new cell appears to the left of the cell in which the cursor res
100. ally bottom to top A Image before vertical flip Image after vertical flip Zoom In Standard Toolbar Button R Ektron CMS200 300 User Manual Version 4 7 Revision 1 292 Editing Images Description Increases an image s magnification You can press this command several times to continue to increase magnification See Also Zoom Out on page 293 Reset Zoom Ratio on page 285 Zoom Out Sy Standard Toolbar Button Decrease an image s magnification You can press this command several times to continue to decrease magnification See Also Zoom In on page 292 Reset Zoom Ratio on page 285 specifying Color Depth To specify an image s color depth that is the number of colors available to an image specify a bit depth The color depth is derived from the bit depth Here are the bit depth values Bit depth Color depth 2 colors 256 colors 16M colors Ektron CMS200 300 User Manual Version 4 7 Revision 1 293 Introduction to Tables Sometimes the information on your Web page looks better when displayed on a table Here is an example Baseball Team Hockey Team Yankees Mets Rangers White Sox Cubs Black Hawks This section explains e Creating a Table e Deleting a Table e Inserting a Table within a Table See Also Table Dialog Boxes and Menus on page 298 Manipulating Your Table s Format on page 307 Working with Table Cells on page 322 and
101. and edit or delete existing ones Most of your work with Ektron CMS200 300 involves working with content blocks Workflow in Ektron CMS200 300 Organizations typically want a Web site that is updated frequently with the latest information They also want to decentralize the updating process so that non technical users from any department can make changes Further organizations want oversight over those changes to ensure the accuracy of the information that the content adheres to corporate guidelines etc Ektron CMS200 300 manages the lifecycle of a content block from creation through approval and publication It helps your organization set up a process for overseeing changes to a Web site indicate a content block s status within that lifecycle and inform the next approver that it is their turn to review a content block Editing a Content Block Finding a Content Block Much of your work involves editing existing content or creating new content Ektron CMS200 300 provides three methods for finding content to be updated You can use whichever method is easiest e Navigate through your Web site to the content block you want to edit e Find the content block through the Workarea which resembles Windows Explorer and lets you find a content block by navigating through a folder tree See Also The Workarea and Smart Desktop on page 14 Ektron CMS200 300 User Manual Version 4 7 Revision 1 3 Introduction to Ektron CMS200 300
102. ant to view See Also Understanding Event Types on page 152 i EA ANRA e o MpPany meeting bithday celebration r The page is refreshed and the calendar only displays events of that type Ektron CMS200 300 User Manual Version 4 7 Revision 1 158 Administrator Workarea NOTE The style sheet applied to the calendar in the workarea is different from the one applied to the calendar on the sample Web site From here you can perform the following tasks Note that the Add and View buttons appear on each calendar day while the Return button is on the toolbar at the top of the screen Add Calendar Event Adding a Calendar Event on page 161 View Calendar Events Viewing a Calendar Event on page 159 EN Return to Previous Screen Return to previous screen Event title within Jump to calendar event s calendar sample Web page if available below ERA Ed RC International Announces the RC Viewing a Calendar Event Once events are added to a calendar you can easily view them To view a calendar event follow these steps Ektron CMS200 300 User Manual Version 4 7 Revision 1 159 Administrator Workarea 1 Access the show calendar screen for the calender that contains the event you want to view as described in Viewing a Calendar on page 157 2 Place the cursor on the event you want to view June April May 2004 June BESIEN 4 Fea HIERIN 5 Ea gt El E
103. ar at the top of the screen lists actions you can perform on the content Name Result of Clicking Publish Decline View Published Staged Accept changes to the content block and publish it to the site Note If there is another approver in the approval chain for the content this is replaced by a Submit button Reject changes and keep current version of content block live on the Web site Check out content block and change it if desired Toggle between the currently published version of content block and submitted version This can help you compare differences between versions See Also Displays staged content on page 26 Return to previous screen Ektron CMS200 300 User Manual Version 4 7 Revision 1 67 Approving Declining Content Blocks Approve Multiple Content Blocks The approvals table allows you to select some or all of the submitted content blocks and submit them all together Selecting Multiple Submitted Content Blocks To select multiple submitted con 1 tent blocks Begin by accessing the checked in report table View All Content Awaiting Approval Select All Clear All Title Request fess Type I Contact Ektron Delete Publish Publish I RC International Announces the RC Cheetah Delete l New Content Publish I Support Page I Products Page RC International Ships RC Sportster Delete l RC Cheetah Delete l RC Redstar Delete l Support Center Publi
104. area is removed Delete Standard Toolbar Button rad Description Removes a selected area of an image You must select an area before you delete it The deleted area is not saved for later pasting In contrast if you use the Cut command you can later paste the cut area Dimensions Standard Toolbar Button Description Lest you change an image s width and or height which are defined in pixels Maintaining Aspect Ratio Use this check box to change an image s size while maintaining its aspect ratio Ektron CMS200 300 User Manual Version 4 7 Revision 1 275 Editing Images Perr berg EES M Maintain 4epect Ratio l i Irem h 1 I hel Onn Aspect ratio is the ratio of an image s width to height For example if a graphic has an aspect ratio of 2 1 its width is twice as large as its height If you check the Maintain Aspect Ratio box just specify a new width the height is calculated automatically Dialog Box w Dimensions Miei Dimensions New Width Nem Height Maintain Aspect Ratio Current Width 218 Current Height pe Exit Standard Toolbar Button his Description save the change in the WebImageFX and return to eWebEditPro where the updated image appears Ektron CMS200 300 User Manual Version 4 7 Revision 1 276 Editing Images Exit without Save Standard Toolbar Button hle Description Ignore changes made to the image in WeblmageFX Return to eWebEditPro XML Freehand
105. arketing Title J Products URL Link CMS400Sample Gy Rc Cars F Template Link M5400Sample GNC RC Planes Leave the above template empty if you wish to use the Quick ac Support 4 Syndication Description Include Subfolders M 6 Using the following table complete the fields on the Add Menu page Ektron CMS200 300 User Manual Version 4 7 Revision 1 175 Working with Menus Fields on the Add Edit Menu Window Field Deseripton The name given to the menu by the creator URL Link After you create a menu your developer links it to text or an image on a Web page by modifying a page template As a result when a user reading that Web page moves the cursor over the text or image the menu appears In the illustration below the menu appears when the user moves the cursor over Products Support Mews Careers You can also assign a URL link to a menu using this field If you do and the user clicks the link text or image he jumps to the specified page For example in this field you assign the product landing page CMS400Sample products aspx In the illustration above if the user moves the cursor over Products the assigned menu appears However if the user clicks Products as indicated by the hand he jumps to CMS400Sample products aspx Entering the Path to the Landing Page This path must be relative For example CMS200 300Sample index aspx This URL path can be a static template path like the
106. asserionnsinennsssvnaetnaveneanaares 90 Editing Expired CODIE Ni irisito eani an aeii eiiie a 90 Content to Expire Report cccccccseecseseeeseeseeeeeeseeeenseeseeneeses 90 Selecting the Report s Date Range cssccccesesseeeeeeeeneeseeeeeeees 91 Viewing and Restoring Previous Content Blocks 92 Accessing Content History ccccesseeeesseecesseesnseeseeseesoees 92 Accessing the Content History from a Web page ccceseeeeeeees 93 The Content History Wind OW ccccccsseessssseeeeseeseeseeseeeseeseees 93 Viewing a Historical Version of a Content Block 05 94 Restoring a Previous Version 1 sccsscseeseeeeeeeseeseneeeseeeneenenenees 96 Comparing Historical Versions ccccsssseseeseeeeeneeseeneeeeennenees 96 Removing Applied XSLT sccccssiatateneecentensciensiiansvicicneenseesinrecnnsn 97 Comparing Versions of a Content Block 00 99 OE OU sia 99 When Can Compare Content cccssssseeeesesseeeeseeseeeeeeeneenens 99 The Compare Content WiINdOW scccssseeceeseeeseeneeseeneenes 100 TOR eee eee teeter E See ey er ree ee er teense eter 101 COMENT Fe teen centres nieri inii ain 104 E E e e EE ET VEE AE TEE PET E AE E E EE E 104 First Use of the View Content Difference Feature 105 Inserting Comments within COntent cccseceseseeeeeeneeeees 106 Adding Comments to Conte nt cccccssesseeeesenseeeee
107. ate or update content in the editor Ektron CMS200 300 User Manual Version 4 7 Revision 1 71 Approving Declining Content Blocks Title M Add to Quicklinks table Content Searchable Content Metadata Schedule La Apply Style Normal Verdana gt 2 10 pt hi A Oe E 7 U e CET BS AREFE il S MIPE Click the submit button d aeon the window The content block is now in the approval chain The first user in the approval chain receives an email saying the content block is ready for approval Ektron CMS200 300 User Manual Version 4 7 Revision 1 72 Approving Declining Content Blocks amp Request for content approval File Edt View Tools Message Help Lena amp w 2 A Fr Fromm Webmaster yourcomparny corm Date Friday May 03 2002 4 16 PM To SportsE ditorn yourdomain com Subject Request for content aporoval The content Red Sox Win World Senes has been submitted for your approval by Sports Writer To locate the content the folder path in your workarea 1s Sports The following lnk will take you to the submutted content block on the Web site http 4192 168 0 156 CMS200Samplefndes asp 7id 17 Please Mote You must loan and select the preview icon to view the changes The content was submutted for approval on 03 May 2002 4 16 19 PM Approvals SportsEditer Editorln Chief Comment NOTE Emails are only sent if your Administrator enables them The conten
108. atures in Ektron CMS300 NEW FEATURE Trinity In Line Pipe MEW PRODUCT Introducing the RC Redstar Trinitys new pipe and manifold are for rear exhaust RC International is proud to introduce the RC engines and are now used in both the Sportster and Redstar This new addition to the RC International the cheetah Both the manifold and pipe are made fleet brings new options to our customers With from high quality aluminum This new pipe is more laser cut balsa wings and a wing span of 71 this is durable and will withstand a bad crash one plane that has to be seen The advantage of this feature is that you can see a Web page as it will appear to visitors to your site Continue editing until you are satisfied with its appearance The Button Menu When a content block s border is visible you can right click the mouse to display a button menu an example is the small group of toolbar buttons in the green box below nis 15 private content On Toolbar buttons let you act on the displayed content and display important information about it The toolbar buttons change Ektron CMS200 300 User Manual Version 4 7 Revision 1 2 Introduction to Ektron CMS200 300 depending on the content block s status or your permissions for the content block For example one toolbar button lets you edit the content block while another lets you view previous versions of it lf granted permission by your administrator you can create new content blocks
109. by the system administrator If you do not see a Delete button H on the View Content History screen you do not have permission to do so The Delete command lets you permanently delete obsolete content blocks from your Web site Like publishing a content block a content block must go through the approval chain before it is removed To delete a content block follow these steps 1 Access the View Content screen for the content block you want to delete as described in Viewing a Content Block on page 31 2 Click the delete button ft Ektron CMS200 300 User Manual Version 4 7 Revision 1 42 Working with Folders and Content Blocks 3 The following message appears Microsoft Internet Explorer E x This content will be deleted once the entire list of approvers has approved this request Are vou sure vou wish bo submit this content block to the approvers For deletion i E This action will also delete any library quicklinks associated with the content block Continue 4 Click OK to delete the content block When the content block goes through the approval chain it is deleted from Ektron CMS200 300 If you are the last approver in the approval chain the content block is deleted immediately See Also Approving Declining Content Blocks on page 62 Checking for Broken Quicklinks The link checker button a locates all content blocks that include a quicklink to the displayed content block Thi
110. calendar displays weekends A red X means the calendar does not Event Types Indicates if event types are assigned to this Event Type calendar Event Types Available See Also Understanding Event Types on Event Types Required Pane Folder Name Name of content folder to which the calendar is assigned for permission purposes You can only add edit or delete events for calendars in folders to which you have been granted permissions Ektron CMS200 300 User Manual Version 4 7 Revision 1 156 Administrator Workarea Fed Pesetnton Folder Path Complete folder path of content folder to which calendar is assigned The view calendar screen may contain the following toolbar buttons that let you perform other tasks View Shows calendar in the workarea Viewing a Calendar on Ea Calendar page 157 Back Return to previous screen gt Pemepoosssen O fO Viewing a Calendar To view a calendar perform the following steps 1 Access the view calendar screen for the calendar you want to see as described in Accessing the List of Calendars on page 153 2 Click the View Calendar Ea button Ektron CMS200 300 User Manual Version 4 7 Revision 1 157 Administrator Workarea 3 The calender appears Show Calendar pril May 2004 4 Ifyou want to view only events of a certain type click the Filter by Event Type button illustrated below Then select the type of events you w
111. cense Should CUSTOMER breach any of its obligations hereunder CUSTOMER agrees to return all copies of the Software and this License upon notification and demand by Ektron 3 Copyright The Software including any images applets photographs animations video audio music and text incorporated into the Software as well as any accompanying written materials the Documentation is owned by Ektron or its suppliers is protected by United States copyright laws and international treaties and contains confidential information and trade secrets CUSTOMER agrees to protect the confidentiality of the Software and Documentation CUSTOMER agrees that it will not provide a copy of this Software or Documentation nor divulge any proprietary information of Ektron to any person other than its employees without the prior consent of Ektron CUSTOMER shall use its best efforts to see that any user of the Software licensed hereunder complies with this license 4 Limited Warranty Ektron warrants solely that the medium upon which the Software is delivered will be free from defects in material and workmanship under normal proper and intended usage for a period of three 3 months from the date of receipt Ektron does not warrant the use of the Software will be uninterrupted or error free nor that program errors will be corrected This limited warranty shall not apply to any error or failure resulting from i machine error ii Customer s failure to follow
112. click the field then click the text area button circled in red below 4B BRMA Slo a Aee Apply Style Normal aaz blew Roman Bi ist RI fo feo 7 form Sample text Testarea fold Submit lt fform Ektron CMS200 300 User Manual Version 4 7 Revision 1 224 Toolbar Buttons When you do a dialog appears with the element s information Update as needed Replacing Form or Element Information To replace a form element with another follow these steps 1 Click the element to be replaced 2 Click the new element s toolbar button 3 Complete the dialog that appears When you close the dialog the new element and its information replace the old element Buttons of the Form Elements Toolbar Inserts opening and closing form tags For example lt form name Test action http localhost ewebeditpro4 formtest htm method post gt lt form gt When you click this button a dialog box prompts you to enter the following information for the form Name Action page Method Encode Type Inserts a button For example E Button lt input type button value T st Button name Test gt When you click this button a dialog box prompts you to enter the following information for the button e Name e Button caption Ektron CMS200 300 User Manual Version 4 7 Revision 1 225 Toolbar Buttons Inserts a submit button For example Submit button lt inpu
113. computer has Microsoft Word 2000 or greater you can edit content within Word You may prefer to do this because of familiarity with Word s user interface and to use additional functionality available in Word NOTE Some Word formatting may not be compatible with HTML and as a result not be transferred to eWebEditPro To edit with Word follow these steps 1 Open eWebEditPro Press the Word toolbar button ie The following dialog may appear warning you that some Word formatting may not be transferred back to eWebEditPro Press Yes if you still want to edit in Word Edit in ord Ga Tou are about to edit your document in MS Word Que to the limitations of HTML there map be a loss of formatting 7 when returning the document ta the editor Do you wish to proceed 4 Microsoft Word opens Any content that was in eWebEditPro when you pressed the Word button is copied to Word Edit content as desired Press File gt Close 7 Another warning like the one in Step 3 may appear Press Yes to copy the edited content back to eWebEditPro 8 When done return to eWebEditPro and press the Word toolbar button again Ektron CMS200 300 User Manual Version 4 7 Revision 1 244 Editing in Microsoft Word 9 If you change your mind and decide to restore the content to the way it was before you edited it in Word press the undo button If you want to restore the Word changes after pressing Undo press the re
114. cssccsssscsesseeseeeseneeeeaeesaneenaees 79 Ektron CMS200 300 User Manual Version 4 7 Revision 1 vi Accessing the Reports Folder sssccsssecsssseeseseessseeeseenenees 79 Information on the SOOT icetesseckeieratasinicicntexsynrabieeveunnnipiteannrsieereiers 81 Sorting and Filtering Content Reports ccccssssessssesesseeeens 81 Soring Dy Column TA sossen s 82 PTE USE TE 82 Fiker Dy Comieni FOIDET serriiirireiasrnri ni aneka i 82 Performing an Action on Several Content BIOCKS 0 ccceeeeee 82 Viewing Editing Content Blocks on the Report sesesssenseerereeeeene 83 Approvals ReportS asssnssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnn 84 Approving Declining Content Blocks ccccccssseeeeseeeeeeenseeeeeenes 85 Checked In Report cccccsseeceesseeseesseeseesseeeenseseenseseenneesenseeses 86 Checked in FREDO EE scsrssvsoossissssiisaninnna a 86 Submitting Multiple Content BIOCKS ccccceeeesseeeeeeeeeeeseeeeeeeaes 86 Checked OUt Report orines 87 New Content Report ccccssssceeccsnsseeecnseeeccnseeeeesseseeenseees 87 Submitted AOD Ol lasiisisisisuissa sssini aa 88 Viewing Position in Approval Chain c cccccceesseeeeeeeeeeeeeeeeeeeeaes 88 Content Pending Start Date Repott ccccsscesseseeeeeeeeeeeeeees 89 Editing Content with a Pending Start Date cceececeseeeeeeeeeees 89 Expired Content Report seissccssndctnssnscen
115. d You can easily delete calendar events that are no longer needed or do not belong to the calendar they were added to To delete a calendar event follow these steps 1 a p se o P Access the view calender events screen for the date that contains the event you wish to delete as described in Viewing a Calendar Event on page 159 Click the event you want to delete The edit calendar event screen appears Click Delete 1 A confirmation message appears Click OK Ektron CMS200 300 User Manual Version 4 7 Revision 1 171 Working with Menus Working with Menus NOTE This feature is not available with Ektron CMS200 If you are using CMS200 and want to upgrade to CMS300 please contact your Ektron sales representative at sales ektron com Ektron CMS200 300 s Menu feature lets users create and maintain a dropdown menu system for your Web site The Menu feature lets you display menu options that link to content blocks library assets external hyperlink and sub menus Below is a sample menu Products Support Hews Career J In this example delivered with Ektron CMS200 300 the menu appears when the person viewing the Web page hovers the cursor over Products The above display illustrates the menu s appearance to a visitor to your site However if a content contributor with permission to edit menus signs in to Ektron CMS200 300 then views the menu it has additional options for editing th
116. d Wrap off for the same table you get this result ec aro lf Word Wrap is turned off text stays on one line until the user entering table text presses lt Enter gt That keystroke causes text to move down to the next line By default all cells have the Word Wrap feature turned on Ektron CMS200 300 User Manual Version 4 7 Revision 1 343 Working with Table Cells To turn Word Wrap on or off for a cell follow these steps 1 Place the cursor in the cell that you want to edit 2 Right click the mouse 3 Click Cell Properties from the menu Teeth ane eet ty Meent LOTT eer Eal Pte ave Pte Leal initie Ete hee larja ly SEEEN 4 The Cell Properties dialog box appears Click or off the Word Wrap checkbox and click OK Ektron CMS200 300 User Manual Version 4 7 Revision 1 344 Working with Table Cells Cell Properties Span Rows Spanned Columns Spanned Layout width M Word Wrap Setting Cell Padding and Spacing Cell padding is the space between a cell s data and its border 1 the pixel Cell spacing is the space between a cell and surrounding cells e entire Assigning Cell Padding To assign cell padding to your table click the Cell Padding field on the Insert Table dialog box Enter the number of pixels Ektron CMS200 300 User Manual Version 4 7 Revision 1 345 Working with Table Cells Assigning Cell Spacing To assign cell spacing to your table cl
117. d to enter or know the url of the destination Web page your Web master has already stored that information for you To apply a Quick Link follow these steps 1 Select the source text or image Ektron CMS200 300 User Manual Version 4 7 Revision 1 352 Using Hyperlinks 2 Click the Hyperlink button 1B The Hyperlink dialog box appears Hyperlink Information Type http l Cancel Link https 2 Bookmark Test Target Frame Quick Link ii j select Tal 3 Click the down arrow to the right of the Quick Links field A list of Web pages that your Web master has pre loaded appears Click an item from the list to select it 5 If desired you can use the Target Frame field to change the window in which the destination text appears For details see Changing the Destination Window on page 349 If you leave the Target Frame field blank the new window replaces the current window 6 Click OK Entering a Hyperlink Manually To create a hyperlink follow these steps 1 Select the source text or image Ektron CMS200 300 User Manual Version 4 7 Revision 1 353 Using Hyperlinks 2 Click the New Hyperlink button The Hyperlink dialog box appears Hyperlink Information Type http l Cancel Link https 7 Bookmark Text Target Frame Quick Link 3 select link 3 Click in the Link field after nttp 7 Then enter the address of the
118. dded Include When creating a menu item that is a content block if you want to let Subfolder the user choose from the selected folder and all of its subfolders check this box If the box is not checked the user can choose from the selected folder only This setting has no effect on which library items can be added to menu 6 Click the Save button E Ektron CMS200 300 User Manual Version 4 7 Revision 1 177 Working with Menus With the menu added you may now assign menu items to it See Adding a Menu Item on page 178 Additionally for each menu folder you have the following options oy Add Menu Create a new menu for current folder Adding a New Menu it or add items to menu on page 175 E Edit Menu Edit existing menu Editing a Menu on Ej page 183 T Delete Menu Delete menu and its menu items Deleting a Menu on j page 195 E View Menu View all menus for current content Viewing a Menu on folder page 190 Back Go to previous page a peee ee Adding a Menu Item Similar to being able to add edit view or delete a Menu Ektron CMS200 300 also allows you to add edit view and delete a menu item to a menu See Also The Structure of Menus and Menu Items on page 173 Adding a Menu Item via Content Folder To add a menu item via the content folder follow these steps 1 Navigate to the menu that you want to add a menu item to as described in Adding a Menu Item via Content Folde
119. der Color on page 326 To assign a color to your table s border click the Border Color field on the Insert Table dialog box Border Color Border Size When you click that field a color selection box appears Click the color that you want to apply to the table s border Follow these steps to get help on how to use the color box 1 Click the question mark in the top right corner Ektron CMS200 300 User Manual Version 4 7 Revision 1 319 Manipulating Your Table s Format Basic colors EE EHHH Define Custom Colors gt gt OF Cancel A large question mark appears next to your cursor Drag the question mark to the area of the dialog box that you want to learn about 4 Click the mouse button A box appears with instructions for that area Assigning Border Size You can also adjust the size of a table border Size is measured in pixels one pixel 15 pixel table border table border To assign a border size to your table enter a number of pixels into the Border Size field on the Insert Table dialog box Ektron CMS200 300 User Manual Version 4 7 Revision 1 320 Manipulating Your Table s Format Border Size z If you set a table s border size to zero 0 but wish to view the table s boundary lines while you are editing it select the table and click the border button H Boundary lines will appear while you are editing but disappear when a user views the page Ektron CMS20
120. destination Web page For example to enter a hyperlink to the ektron Web site enter www ektron com 4 lf desired you can use the Target Frame field to change the window in which the destination text appears For details see Changing the Destination Window on page 349 If you leave the Target Frame field blank the new window replaces the current window 5 Click OK Testing a Hyperlink Within the eWebEditPro editor you can test a hyperlink To do this double click it That action launches the Web page assigned to the hyperlink Creating a Hyperlink to a Location Within a Web Page sometimes the destination Web page contains bookmarks and you want to jump from your page to a bookmark on another page Bookmarks are described in Using Bookmarks on page 347 Ektron CMS200 300 User Manual Version 4 7 Revision 1 354 Using Hyperlinks To create a hyperlink that jumps to another page s bookmark follow these steps Go to the destination Web page 2 Click the bookmark that you want to jump to For example on the illustration below the text Benefits to Partners jumps to a bookmark further down on the page PARTNER PROGRAM OVERYIEW Welcome Executive Summary Ektron Partner Programs Ektron Technology Partners Benefits to Partners Ektron Products Partners in Learning Program 3 When you click the bookmark its full address appears in your browser s address bar This bookmark s address
121. dit gt 192 168 0 272 CME a Content Content Awaiting Approval 0 L Content Currently Checked Out 2 Tasks 0 i Closing the Workarea To close the workarea click J in the upper right corner of the window When you close the workarea you return to the Ektron CMS200 300 view of your Web site You do not exit Ektron CMS200 300 Understanding the Smart Desktop The Smart Desktop is one of Ektron CMS200 300 s main screens To access it from wherever you are working in Ektron CMS200 300 click the button in the top left corner circled below Ektron CMS200 300 User Manual Version 4 7 Revision 1 15 The Workarea and Smart Desktop S Ektron CMS300 Workarea 0 792 768 0 22 SOMES a4 Content The Smart Desktop consists of three sections illustrated below Ektron CMS200 300 User Manual Version 4 7 Revision 1 16 The Workarea and Smart Desktop x DM NERT area K L AC 5 Tard wt ie i y k TL a 5 E 2 k _ q a S ain T ai vps a k i i ea ee Ss oe oe sae A lim stereo fi Jl gb Fl om fore rata gee han amet e ee eee Uy atta ge Oa Meet ce poy MEF Ree De nA fey hl ea SAM poy fete tee ae eae Neat eg ate Meee EA Met T Te ge Wea gnes Sul IL i 7 i a ii l Miaa a aAA mp heed p Bas Bi aa e Bm a E Aaa Mi a a THiS J7 mil r 1 x Smart Desktop for John Edit Smart Desktop s Tasks SHE Reports e Aporovals Checked In Content
122. do button Uploading an Image in a Microsoft Word Document If you insert an image into the Word content and then paste that content or save it the following dialog box appears The box lists all images in the content and asks if you want to copy them from your computer to your organization s Web server Files Wanting for Upload Files for Upload Upload Mow Upload Later Woodgrove Bank About Estimated Upload Time o0 00 1 2 If you are ready to publish your Web content and want to display the image click Update Now If you plan to add more content later you can click Upload Later and upload all images at that time Editing XML Documents If your organization has implemented eWebEditPro XML you cannot edit XML documents using Microsoft Word This is because Word does not support XML editing If a full XML document is loaded the Word button E is disabled Ektron CMS200 300 User Manual Version 4 7 Revision 1 245 Editing in Microsoft Word If a Word document includes some custom XML tags the following dialog appears warning you about the problem Edit in ford WARNING This content contains tags that Microsoft Word may not recognize Microsott Word may corupt the content introduce invalid tags or may not display it at all Do you want to continue You can proceed and edit using Word or decide not to edit using Word Ektron CMS200 300 User Manual Version 4 7 Revision 1 246 In
123. e Attributes changes in text formatting attributes HTML Visual Analysis only When you have completed updating your setup information click OK to save any changes Ektron CMS200 300 User Manual Version 4 7 Revision 1 103 Comparing Versions of a Content Block Content Area The content area is the section that displays the content comparison 44 CMS Compare Microsoft Internet Explorer Welcome to RC international EC na ie is dedicated to the RO racing enthusiasts We eat work play and lve RC racing In three Re ational has become one of the leading manufactures of RO racing and flying vehicles Cur dedicatio sport and the enthusiasts who play it has endeared our products to the EC cormm umty We will continue strivn improve our affordable products and hope you will become an RC international member The following table describes the change indicators Plain Black Text N l Unchanged Trintys new pipe and Yellow Highlighted Text Red Struck through text a Deleted View Tabs When viewing content in the View Content Difference feature there are three view modes explained below Compares published version of content to staged version Published Displays currently published version Ektron CMS200 300 User Manual Version 4 7 Revision 1 104 Comparing Versions of a Content Block Displays the staged version of content See Also Staged Content on page 374 To switch between
124. e M Content Searchable Content Metadata Schedule le Apply Style formal Werdana 2 10 pt A J E 7 U RRR RAA AEREI TI TIREE aA 2 nbsp TM Ej E gt m a es s ee Ss SS 2 Click the library button i 3 The library opens 4 Navigate to the folder that contains the file you want to insert Ektron CMS200 300 User Manual Version 4 7 Revision 1 125 Library Folder nistrator Microsoft Internet I Sex Content gt 92 168 0 271 CMS 300Samples gt Library dh H Human Resources a9 Marketing 4 Products HD Support HE Syndication J calendars J files J forms J hyperlinks images quicklinks To upload and insert a local file AY A Description Filename Browse 5 Click a files folder on the right side of the library to display the files copied to that folder Ektron CMS200 300 User Manual Version 4 7 Revision 1 126 Library Folder Ektron M5300 Library For Application Administrator Microsoft Internet Exple Ioj x ian 192 168 0171 CMS2005ampie Library Folder Contenti files He Library 44 Forms Lae HS Human Resources files Title ID Date modified ae Marketing Punctuation rules 35 19 May 2004 11 18 AM 35 Products a Support aH Syndication To upload and insert a local file AY A Description a Filename Browse NOTE If the file you want to insert has not been co
125. e Subfolders Title ID UFL Link W RedStar Airplane 5 smaller version B Servo Control Engineer 124 B Plastic Molder 123 yahoo 0 www yahoo com fCMS400Samplefuploadedimages redstar index jpg 14 CMS400Sample hr aspx id 14 13 CMS400Samole hr aspx id 13 7 The following table explains the information on the View Menus screen Name Deseription Title assigned to the menu folder Content ID that is assigned to the menu by Ektron CMS200 300 Note The ID for the Menu is automatically generated by the CMS200 300 application when you create a menu Ektron CMS200 300 User Manual Version 4 7 Revision 1 192 Working with Menus Name Description Path for the content folder where the menu resides in Last User to Last user to edit this menu Edit Last Edit Date Date and time when this menu was last edited Date Created Date and time when this menu was created Description given to the menu folder Include If this box is checked when creating a menu item Subfolders that is a content block the user can choose from the selected folder and all of its subfolders If the box is not checked the user can choose from the selected folder only This setting has no effect on which library items can be added to menu Information about menu items Title assigned to the menu item Content ID assigned to menu item Note The menu item ID is automatically generated when you create the item U
126. e Workarea follow these steps 1 Navigate to the View Content page for the content block whose history you want to view 2 Click the View History button Ta Ektron CMS200 300 User Manual Version 4 7 Revision 1 92 Viewing and Restoring Previous Content Blocks Accessing the Content History from a Web page To access the view history for a content block from a Web page follow these steps 1 Browse to the content block whose history you want to view 2 Click the View History button H 3 The Content History window opens The Content History Window pater Hislar Pruaale Canbeat Aee pas Content Tithe Prahe Corton Rise ee Content 0 z didai att sar To Edit sarran E WEStEdiDete C3Mar 2004 03 12 PM Sart Mabi Hons paed Eei Date Hong Spacie ate Creed FiF 04 55 2M Hitiry Commence onl ues eed meer ember Gari tee hii cobert Tele CMS Se Lee ar Ke yrecrds nom ons 300 miom siam Bob test This amp dmat tort i om This in prale rankent niy over end member Bat have reed permsions can vie E This Content History window has two sides Ektron CMS200 300 User Manual Version 4 7 Revision 1 93 Viewing and Restoring Previous Content Blocks e The left side the Document History area displays all versions of the content block Each version is identified by the date when it was published or checked in some versions display a green circle Published Date 04 Dec 2003 10 20 A
127. e button E Ektron CMS200 300 User Manual Version 4 7 Revision 1 186 Working with Menus Editing a Menu via Navigation Link on a Web Page To edit a menu via navigation link on a Web Page follow these steps 1 Access the View Menu page for the menu as described in View Menus via Navigation link on a Web Page on page 195 Click More Info Click the menu item you want to edit The Edit Menu Item page appears Update the fields in the Edit Menu window using Fields on the Add Edit Menu Window on page 176 as a reference 6 Click the Save button E Editing a Content Block Menu Item a e o V To edit a content block menu item via its content folder or menus folder follow these steps 1 Navigate to the menu you want to edit by referencing Viewing a Menu on page 190 2 The View Menu screen displays a list of menu items 3 Click More Info 4 Click the menu item you want to edit 5 The Edit Menu Item window opens LJ pat Edit Menu Item Title Products Page Default Title M Description Target C Popup Self Parent Top Link Quicklink Menu Template Ektron CMS200 300 User Manual Version 4 7 Revision 1 187 Working with Menus 6 Using the table below as a reference make changes to the content menu item Fields on the Edit Menu Item Screen Field Deseripton OO Title The name that was given to the menu item by the creator Default Title U
128. e content block will go live on the Web site End Date When the content will be removed from the Web site Date Created When the content block was created Approval Method Whether all approvers must sign off on content block before it is published managed by your system administrator Approvals The users in the approval chain for this content block See Also Approving Declining Content Blocks on page 62 XML Configuration The XML Configuration applied to the content block This is typically managed by your system administrator The folder path to the content s folder A slash represents the Content folder Content Searchable Yes appears if the content will be found when someone searches your Web site See Also Searching for Content on page 207 Adding a Content Block If you have permission to add a content block to a folder you can create content blocks for that folder After you create the content Ektron CMS200 300 User Manual Version 4 7 Revision 1 34 Working with Folders and Content Blocks block your system administrator must insert in onto a page on your Web site The following flowchart illustrates a typical sequence of events when working with content blocks Check In Edit Approval Chain Publish to Web site To add a content block follow these steps Tag 1 Browse to the folder where you want to create the new content block 2 Click the add button Le 3 The Add Content window
129. e editor It does not submit the content into the approval chain Rather it allows you and other users to continue changing it Save the content without leaving the editor It is a good idea to save your work frequently Close the editor without saving changes Editing a Content Block Ektron CMS200 300 content can be in any of several statuses as described in Appendix A Content Statuses on page 367 You can only edit a content block for which you have permission and in one of the following statuses published checked in checked out by you submitted for your approval NOTE Once you check out a content block it cannot be checked out by other users until you check it in Editing a Content Block 1 o y Access the View Content screen for the content block you want to edit as described in Viewing a Content Block on page 31 Click the edit button LY The editor opens with the content block inserted From the edit content window you can Edit content Create or edit a summary Ektron CMS200 300 User Manual Version 4 7 Revision 1 38 Working with Folders and Content Blocks e Specify metadata for the content e Enter or update a comment e Enter or update start and end dates e Save changes e Check in the content e Submit the content for approval e Publish a content block to the Web site e Access the Library 5 Make the necessary edits to the content block Fora description of the fields o
130. e menu or adding a content block Ektron CMS200 300 User Manual Version 4 7 Revision 1 172 Working with Menus here t NOTE For more information on adding content see Adding a Content Block on page 34 This chapter describes the following aspects of managing menus what they are how they can be used how to the add edit view and delete a them What s In This Chapter The following information is included in this chapter The Structure of Menus and Menu Items on page 173 Working with Menus on page 175 Adding a New Menu on page 175 Adding a Menu Item on page 178 Editing a Menu on page 183 Editing a Menu Item on page 185 Viewing a Menu on page 190 Deleting a Menu on page 195 Deleting a Menu Item on page 196 The Structure of Menus and Menu Items Menus have the following structure Ektron CMS200 300 User Manual Version 4 7 Revision 1 173 Working with Menus e menu top level structure that is a placeholder for menu items and submenus It is assigned to a content folder If a menu item links to a content block the block must reside in the assigned folder or one of its subfolders A menu also identifies the page template used to display menu options that are content blocks e menu item the individual options on a menu can be any of the following content block library asset external hyperlink link to a page outside your Web site s
131. e number of metadata characters You cannot exceed the maximum limit 500 characters when entering metadata information Click the save button tl 6 The view content screen reappears Viewing the Source of the Web page After you add content and the content block is published to the Web site you can view the source of the page to see what the metadata for the content looks like Ektron CMS200 300 User Manual Version 4 7 Revision 1 54 Adding or Editing Metadata Below is the source of a sample Web page Adding Metadata to a New Content Block ticrosoft Internet Explorer a W amp oO 3 Notepad yright 2002 Ektron Inc CMS sample site ormation in the sample site is fictional gt can add metaij lt html gt lt head gt 7 ent content Copyright 2002 Ektron lt link rel stylesheet href default css type text css gt lt HEAD gt lt BODY topmargin 0 leftmargin 0 marginheight 0 marginwidth 0 rightmargin 0 bottommargin 0 gt lt TABLE WIDTH 100 BORDER 0 CELLPADDING 0 CELLSPACING 0 diiio a a oe lt TD lt IMG SRC graphics header gif gt lt TDe lt heade note photoshop fTile Cheader nat included to change company name On this Web page notice the keywords are included in the meta tag and the title is in HTML tags These appear according to how the administrator sets up the metadata definitions Editing the Metadat
132. e times for the event Every day Start 12 00 AM Every Sun Every 6th of every Month End hzo AM Every first Sun of every Month Yearly every 6th of Jun Yearly every first Sun of Jun W Disolay the times for the event 3 Refer to the table below to respond to the Recurring fields Fed Deseripton Enter the date on which the calendar event first appears Enter the date on which the calendar event stops displaying Display only field The number of times the event will occur This value changes as you modify the Event Will Occur field values below Select the frequency of the event from among the choices Select the start and end times for the events Check this box if you want the calendar to display start and end times illustrated below 16 al E birthday party Location Hew York koom Start 1 00 PM End 3 00 PM Ektron CMS200 300 User Manual Version 4 7 Revision 1 165 Administrator Workarea 4 Finish your edits Hyperlink Hyperlink on page 163 Make Hyperlink Active Make the Hyperlink Active on page 164 Launch Link in New Browser Launch link in a new browser on page 164 Event Types Event Types on page 164 5 Click the Save button El Adding a New Content Block for a Calendar Event While adding a new event to a calendar you can add a new content block to the Web site You might use the new content block to supply additional information about the event
133. e your content blocks See Also Adding Sub Folders on page 44 Ektron CMS200 300 User Manual Version 4 7 Revision 1 23 The Workarea and Smart Desktop a ih Add Library Item In the library folder allows you to upload an image or file or add a hyperlink or quicklink to use in content See Also Library Folder on page 111 Add Task Assign task to a user See Also Managing Tasks on page 1 3 Approvals View approval chain for folder or content block See Also Example of an Approval Chain on page 70 Approve Approve content that awaits your approval See Also Preview on page 13 Approve All In the approvals folder approves all content awaiting your approval with one click Return to previous screen Calendar Lets you choose when content will go live See Also Working with Calendars on page 150 Cancel Cancels action you are performing without saving the information Check in Saves and checks in content block you are working on See Also Checked In Content on page 368 Check out Checks out a content block to edit prevents others from simultaneously working on it Checked Out Content on page 371 Collection Accesses the collection area for a content block lets you create edit and delete collections See Also The screen is refreshed and the content folder is deleted on page 4 Declines an approval request submitted to you Ektron CMS200 300 User Manual Versio
134. ea on page 14 Click the Reports folder O Smart Desktop 2 Tasks SHE Reports e 4oorovals Checked In Content Checked Out Conte e New Content Repor e Submitted Content Content Pending St Expired Content Rer 3 A list of available reports appears NOTE The Approvals and Checked Out Reports are also available from the Workarea 4 The reports are described below Displays content blocks in this For more information see status Approvals Requiring your approval Approvals Reports on page 84 Checked In Content Checked in Checked In Report on page 86 Checked Out Content Checked out Checked Out Report on page 87 New Content New that is created and saved but New Content Report on page 87 never published Submitted Content Submitted Report on page 88 Pending Content Approved and pending a start date Content Pending Start Date Report on page 89 Ektron CMS200 300 User Manual Version 4 7 Revision 1 80 Administrator Workarea Report Displays content blocks in this For more information see status Expired Content Expired date has been reached Expired Content Report on page 90 Content to Expire Will expire within specified number of Content to Expire Report on page 90 days Information on the Report Each report displays the following information about content blocks in the selected status Field Description OOO Title of content block Internal nu
135. ecerseanenseat 38 Editing a Content BOCK cceccnicasanctcerclondentccantexsnnitenndsccncetatescaiedenebadeote 38 Ektron CMS200 300 User Manual Version 4 7 Revision 1 V MOVING C OTE E eeeepepe nese ec nrhe tale enc hs snelne sitll Manisa pe rnerer sense raeseer 39 Before You Move a Content BIOCK cccceeecceeseeeeeeeeeeeeeeeeeeeeeaes 39 Which Content Blocks Can Be Moved cccccssssceccssesseeeeeeseeeeees 40 MO le SC E E E EE A ET 40 Moving a COPS Ti Blot aaa castencatia here coins EEE 40 Moving Several Content Blocks at ONCE cccccceeeccceeeeeeeeeeeeaees 41 Deleting a Content BIOCK ccccceeseeeceeseeceenseseeneeeseeneeseenees 42 Checking for Broken QuICKIINKS cccccccceeeeeeeeeseeeeeeeeeeeseeeeeees 43 Adding Sub Folders caisccacncessascecissceasinnersesnnsasenenracsnveiusvaiauareienanne 44 D lting FOLGE S anis 47 Adding a Content Block Summary 2ssccesseeeeeeeees 48 Creating Summaries wincsscicissusvasisenrvececaevonsyoesssacteuseenveseeediesaweweries 48 Creating a Summary on a New Content BIOCK c ccssseeeeeeees 49 Creating a Summary for an Existing Content Block 0606 50 Editing a BAG ssa aseacasintaateiasaitndiaduacsdeavadaientsainscinedcaeendbediaias 50 Adding or Editing Metadata ccssccsseseeeeeeeeeeneees 52 Whal IS Metadata siscacsidicsictaseniagiarssdinciivwedelinselnidumasneasunaseunddans 52 Editing
136. eclining publish or delete a content block Content Blocks on page 62 wj Assign Task Assign a task to a user Managing Tasks on page 1 3 in Delete Submit request to delete content Deleting a Content block Block on page 42 Ektron CMS200 300 User Manual Version 4 5 Revision 3 11 The Button Menu E Edit Check out content block for editing Editing a Content Block on page 38 Logout Log out of Ektron CMS200 300 view Logging Out of the of Web site Sample Site on page 9 Preview Preview content block before it is published Properties Open content block s View Content Viewing a Content Block page on page 31 View Display differences between a Comparing Versions of a Content previous and published version of Content Block on Difference content block page 99 View History Open View History area where you Viewing and Restoring can view previous versions of content Previous Content Blocks block on page 81 Workarea Opens Workarea from which you can The Workarea and perform all Ektron CMS200 300 Smart Desktop on tasks page 14 Meaning of Border Color Each border color indicates the status of the content block These colors are explained in Appendix A Content Statuses on page 416 To see a more detailed status of any Ektron CMS200 300 content block hover your cursor over the properties button If you do the content block s title and current status appear illustrated below
137. ect All Clear All Title Request Type Start Date Submitted by Path C Contact Ektron Publish None Specified Administrator Application C Support Page Publish None Specified Administrator Application Plastic Molder 123 Publish None Specified Administrator Application Human Re Ektron CMS200 300 User Manual Version 4 7 Revision 1 84 Administrator Workarea Approving Declining Content Blocks From the approvals report you can approve or decline content blocks that were submitted to you The steps below explain how to do so Approve Decline One Content Block 1 Access your Approvals report in the Workarea see Approvals Reports on page 84 Click the content block that you want to approve or decline The View Content Awaiting Approval page is displayed Perform an action using the following table as a reference Publish Accept changes to content block and publish it to site Note If there is a subsequent approver in the content s approval chain this button is replaced by a Submit button Decline Reject changes and keep current version of content block live on Web site Check out content block and make changes to it if desired View Published Toggle between published and submitted versions of content Staged block This can help you compare differences between them Go back to previous screen Approving Multiple Content Blocks see Performing an Action on Several Content Blocks on page 8
138. ed content Compares current version with earlier version of content Delete content block Move content block to another folder Identify all content blocks with quicklinks to this content block Attach a task to a content block View and modify these settings e XML Configuration e Content Searchable Go back to previous menu Ektron CMS200 300 User Manual Version 4 7 Revision 1 For more information see Properties on page 34 Editing a Content Block on page 38 Viewing and Restoring Previous Content Blocks on page 81 Staged Content on page 374 Comparing Versions of a Content Block Deleting a Content Block on page 42 Moving Content on page 39 Checking for Broken Quicklinks on page 43 Attaching a Task to a Content Block on page 183 e Managing XML on page 146 e Search on page 465 33 Working with Folders and Content Blocks Properties The content properties screen contains information about the content block including G a Content Title The title assigned to the content block Content ID The ID number assigned to the content block The ID number is used to retrieve content from a database Status The current status of the content block See Also Appendix A Content Statuses on page 367 Last User to Edit The last user to edit this content block Last Edit Date When the content block was last edited Start Date When th
139. eeseeeeeeeseees 107 VIEWING a COMMENN ccceesccceeseeeeesseseenneeeenseseeeseesenseeseeneeses 108 Ektron CMS200 300 User Manual Version 4 7 Revision 1 vii Adding Another Comment cccccsssseesteesseeeenseessseenseeeeeennees 109 Updating a 9 0 1p 9 eeeeeenes sen EE nese ee eens een escent eon ere ones 109 Library Folder ase eccccettcae rec coaeen tied seeacesenecesdsaeesaueieieweaees 111 Terms Used in this Chapter cccccsseessseseeseesseesenseeseeneenes 111 Accessing The Library wicesnsdenpetvatescncessdecdveenasnenasdennecadnetecmaceeoss 112 Library POIs PIC OCI ee eisint aait ni ERRE aR NER 113 Searching the Library c sssccccsssseeceeesseeeeenssseeseenseeseoeenees 115 FG ETEEN EAA EAA EA E A ARA E P A E EA 116 viewing File S sssini a o ai 119 So Ea E E E E E E TE 122 Bean ca cee pele E E E E E E E E 123 Adding a File to Your Conte nt ccccccsseescceeceeeeeeeeeseeeeeeeeeaaaees 124 By OT INN Gy excowevasansandsuvesccssaequsvansesnpsssseressavetanuieesaipeaseoruaetinsseess 128 Adding lm 4 8 2U Uf eee eee ee cen eee R OERS 128 WIS WIG TAY DSTI S ns inceticcpunined nina cntancaanmstentepeenieinadaeciien 128 Sellehp eed cee tT er Teen errr rrr er rt E 128 Adding Hyperlinks to Your Content ccccccssssseeeeeeeesseeeeeeaeeees 128 DNS ais ae eects wire sewn ete gaan ey a see TGA 128 Uploading IAG GS ccaiaicaccctnchrsddapnivecesdaansiieeiatheaiapsdcemcacdenbeipeaneborbeaded
140. ength oF In Wingspan FLiIn weight 7 6 bs Engine Size 0 70 cc Fuel Tank Size 1 oz Engine Run Time 15 min full tank Refill Time 1 secs Fiial Twre Standard Wathite fhinhly refined qacnlinea Ektron CMS200 300 User Manual Version 4 7 Revision 1 97 Viewing and Restoring Previous Content Blocks Without XSLT Content RC Redstar The RC Redstar is a radio controlled gas powered low wing aircraft This new pla beginners intermediates that are looking for a easy plane to learn with or to have Redstar is easy to fly and easy to maintain Low Wing 57 in 71 in 7 8 lbs 60 70 cc 1 15 min full tank Standard White highly refined gasoline Standard Ektron CMS200 300 User Manual Version 4 7 Revision 1 98 Comparing Versions of a Content Block Comparing Versions of a Content Block Introduction The View Content Difference feature highlights changes that were made to a selected content block Below is an example of the View Content Difference screen showing both versions of a content block The changes are indicated by redlining the deleted content and highlighting the added content in yellow A CMS Compare Microsoft Internet Explorer Welcome ta RC internN ational EC i a is dedicated to the RC racing enthusiasts We eat work play and bve EC racing In three short years EC ational has become one of the leading manufactures of EC racing and flying vehicles Our dedication
141. ep is to create a content block To create a new content block 1 Log in to Ektron CMS200 300 as a SportsWriter 2 Navigate through the content folders in the Workarea until you find a content folder you have permissions for If you have permission to add a content block the Add Content Block button Le appears on the View Contents of Folder screen illustrated below Ektron CMS200 300 User Manual Version 4 7 Revision 1 70 Approving Declining Content Blocks View Contents of Folder Marketing Ticlick here bo add a new content block ta this Folder Last Editor If you have permission to edit a content block the Edit Content Block button L appears on the View Contents of Folder screen illustrated below Yiew Content Home Page Content FRogaes p Es English US Add select language Content Summary Metadata Content Welcome to RC International RC International is dedicated to the RC racing enthusiasts We eat work play and live RE racing In three short years RC International has become one of the leading manufactures of RC racing and flying vehicles Our dedication to the sport and the enthusiasts who play it has endeared our products to the RC community We will continue striving to improve our affordable products and hope you will become an RC International member 3 Click the Add Content or Edit Content button to invoke the editor 4 Cre
142. er The save option saves the version of the content you are viewing Opens setup dialog box to configure the settings Typically only an administrator would use this For more information see Setup on page 102 Displays additional information about using the compare feature Closes the window Click the Setup command a to open the setup dialog box Typically only a system administrator would edit these settings w Ektron eWebDiff f Compare visual aspect f Compare source code Whitespace Other r Ignore All Ignore Case f Smart Detect f Detect All Ignore format a attributes Ektron CMS200 300 User Manual Version 4 7 Revision 1 102 Comparing Versions of a Content Block You may configure the setup options to better suit your needs The following table explains each option Compare Options Compare Visual Compares content as it would appear on a Aspect Web page Compare Source Code Displays compared content as source HTML Whitespace Options Ignore All All whitespace characters are ignored Smart Detect One or more consecutive whitespace characters are treated as a single separation sequence That is multiple whitespace characters are ignored Detect All Blank whitespace characters are treated as any other character Other Options Ignore Case Determines whether case sensitive or insensitive comparison is made Ignore Format Specifies wether the control should ignor
143. er you can insert library assets from other folders for which you have permission 6 Select the library asset you want add and click the insert button Ej Ektron CMS200 300 User Manual Version 4 7 Revision 1 181 Working with Menus 7 The Library for Application Administrator window closes and the Add New Item window appears in the Workarea Use the following table to complete that screen p eee Title of the Library Asset Menu item When you insert a library asset the title of that asset gets pre filled as the title of the menu item You can change it as needed Default Title By default this box is checked when you insert a library asset as a menu item Uncheck this box if you want to enter a different name for the menu item Browse Library The button to browse through the Library to select the library asset 8 Click the Save button I Adding an External Hyperlink as a Menu Item To add an external hyperlink as a menu item via a content folder or menus folder follow these steps 1 Follow the first three steps of Adding a Menu Item via Content Folder on page 178 or Adding a Menu Item via Menus Folder on page 179 Click the radio button next to External Hyperlink Click the Next button to proceed to the next window The Add New Item page is displayed ae o y Enter the title and URL link for the external hyperlink a Title of the External Hyperlink that is being added as a menu
144. erform a single page scan from a previously selected source See Also Twain Source on page 291 Importing Scanned Images WeblmageFX lets you acquire images from a scanner or digital camera that supports the Twain standard You select the source using Twain Source and do a quick acquire from that source using Twain Acquire Limitations e You can only acquire one page at atime e Few digital cameras support twain Usually digital cameras resemble a hard drive or use proprietary software to extract images Ektron does not support an interface to proprietary software e Not all scanners support the twain standard Twain Source Standard Toolbar Button ae Description Lest you select a source for acquiring an image such as a scanner or digital camera See Also Twain Acquire on page 291 Ektron CMS200 300 User Manual Version 4 7 Revision 1 291 Editing Images Undo Standard Toolbar Button Description Reverses the most recent commands within the current editing session You can undo several commands at once by pressing the undo command repeatedly The first time you press the command the most recently completed command is undone The next time the second most recently completed command is undone etc See Also Redo on page 284 Vertical Flip Standard Toolbar Button tw Description Flips an image vertically top to bottom Click this command again to reverse the image vertic
145. esired check out the content to make additional changes Select the workflow to perform on the content block 6 When the historical version is placed in the approval chain and approved it is published to the Web site Comparing Historical Versions After you select an historical version of a content block you can view the differences between it and the current version To compare a historical version follow these steps Ektron CMS200 300 User Manual Version 4 7 Revision 1 96 Viewing and Restoring Previous Content Blocks 1 Select an historical version of content as described in Viewing a Historical Version of a Content Block on page 94 2 Click the View Differences button E The historical and the current versions are compared To learn more about the comparison see Comparing Versions of a Content Block on page 91 Removing Applied XSLT You can only remove an applied XSLT when viewing historical versions of an XML content block If you remove the applied XSLT you can view the content without the irrelevant XML tags The following table compares the views With XSLT RC Planes Product Name RC Redstar Description The RC Redstar is a radio controlled gas powered low wing aircraft This new plane is for beginners intermediates that are looking for a easy plane to learn with or to have fun with The Redstar is easy to fly and easy to maintain Specifications Airfoil Low Wing Overall L
146. ey Team Ektron CMS200 300 User Manual Version 4 7 Revision 1 332 Working with Table Cells Sports Teams Baseball Team Hockey Team White Sox Black Hawks You can also create a column that spans several rows as illustrated below Notice that Boston spans three rows Colleges oo mee Boston Boston College Northeastern University Boston University Spanning More than One Row or Column To have a table cell soan more than one row or column follow these steps 1 Place the cursor in the cell that will span rows or columns 2 Right click the mouse 3 Click Cell Properties from the menu Ektron CMS200 300 User Manual Version 4 7 Revision 1 333 Working with Table Cells Teelb eaules TEETE rear Teelo aliii Teeth Well ete ais stated ETUE SEEE 4 The Cell Properties dialog box appears In the Rows Spanned or Columns Spanned field enter the number of rows or columns that you want this cell to span Cell Properties 5 Click OK Ektron CMS200 300 User Manual Version 4 7 Revision 1 334 Working with Table Cells Effect of Spanning a Cell When you set a cell to span rows or columns the editor does not remove the cells that are in the way Instead it moves those cells across or down to the next available position For example the following table has two rows and two columns If you set cell A to span two rows note that cell C moves across to make room for cell A This action p
147. for RC International news Description arae Location Label Location Start Time Label Start End Time Label End Table Properties Cell Height 90 pixels Cell Width 150 pixels Display Weekends Event Types Event Type Label Event Types Available Event Types Required Folder Name News Folder Path Marketing News The following table explains the fields on the View Calendar screen Description Te Title given to the calendar ID number automatically assigned to calendar This is used to display the calendar on a Web page Ektron CMS200 300 User Manual Version 4 7 Revision 1 155 Administrator Workarea Field Description Description given to the calendar Location Label Label for the calendar s location information This label appears on the calendar when a location is assigned to a calendar event 16 Bal 6 birthday part MIEL Room End 3 00 PM Start Time Label Label for the calendar s start time This appears on the calendar when a start time is assigned to a calendar event End Time Label Label for the calendar s end time data This appears on the calendar when an end time is assigned to a calendar event Cell Height Height of cells in the calendar Helps determine the size of each calendar date s block Cell Width Width of cells in the calendar Helps determine the size of each calendar date s block Display Weekends A green check j means the
148. g the current one click the month s name in the top right corner June 2004 E Tuesday wednesday JEJA RC International Hosts RC Conference 3 Click the Add Event al button 4 The add calendar event screen appears Ektron CMS200 300 User Manual Version 4 7 Revision 1 161 Administrator Workarea NOTE Folder information only appears at the bottom of the screen if the folder has sub folders or content blocks under it Add Calendar Event a Event Title Event Location One Time Recurring Date 3 May 2004 Pa Start Time 1200 AM gt End Time i200 AM gt If Display the times for the event Hyperlink l Make the Hyperlink active l Launch link in a new browser Foot Folder Hews Folder Path MarketingiNews L RC International Announces the RC Cheetah L EC International Hosts RC Conference E RC International Ships RC Sportster 5 Respond to the fields using the following table as a reference Fea Description Event Title Enter a title for the calendar event Event Location If desired enter a location for the event for example Conference Room 1 or Cafeteria Ektron CMS200 300 User Manual Version 4 7 Revision 1 162 Administrator Workarea CIC One Time If you want to enter a one time only event Recurring continue reading If you want to add a recurring event see Adding a Recurring Event on page 164 Date 5 Click the calendar button
149. gate to the menu that you want to edit by referencing Viewing a Menu on page 190 2 The View Menu screen opens displaying a list of items on the main menu Click More Info Click the menu item that you want to edit The Edit Menu Item window opens Yo e amp Update the menu item For documentation of the fields see Fields on the Edit Menu Item Screen on page 188 7 Click the Save button l Editing a Sub Menu Menu Item To edit a sub menu menu item via its content folder or menus folder follow these steps 1 Navigate to the menu for which you want to edit the menu items for by referencing to Viewing a Menu on page 190 2 The View Menu window opens displaying a list of all main menu items 3 Click More Info Ektron CMS200 300 User Manual Version 4 7 Revision 1 189 Working with Menus Click the sub menu menu item you want to edit 5 The View Sub Menu screen is displayed listing all menu items under that sub menu Click the Edit button EN The Edit Menu ltem window opens As necessary change the fields in Edit Menu window by referencing Fields on the Add Edit Menu Window on page 176 9 Click the Save button ad ed Viewing a Menu Just like editing an existing menu you can view a menu via e its content folder e menus folder e navigation link on a Web page When viewing a menu via the content or menu folder you get an internal view of information entered b
150. gif not jpg gt gif Adding Images to Your Content Once an image is added to the library users can add it to a content block To add an image to a content block follow the procedure described in Adding a File to Your Content on page 124 The only difference is that you add an image instead of a file The image is placed into the picture properties dialog box where you can change it before inserting it For information about the picture properties dialog box see The Picture Properties Dialog Box on page 271 Ektron CMS200 300 User Manual Version 4 7 Revision 1 129 Library Folder Quicklinks For a definition of the term quicklinks see Terms Used in this Chapter on page 111 Adding a Quicklink to Content After a new content block is created users can insert a quicklink to it into any other content block To do so follow the procedure described in Adding a File to Your Content on page 124 The only difference is that you add a quicklink instead of a file Be sure to place the cursor where you want the quicklink to appear before inserting it When the quicklink is inserted the title of the jumped to content block appears in the content You can double click the link to test it When the page is published a reader can click the link to jump to the quicklink page Viewing Quicklinks To view a quicklink follow the procedure described in Viewing Files on page 119 The only d
151. ging Out of the Sample Site ccsesecssesseeseeneeseeneeeneneeens 9 The Button Menu cccecccscenceesceeeeesenscnsensenseensenseneeees 11 Meaning Of Border Color ccsssscssesseeseeseescenseseenseesenseesennees 12 PEE i as anetsidatacite aa cesneeannaaeananataavanseeunanrebneseeensgesnteseneteemetunsaanceaeal 13 The Workarea and Smart DeSKtop c csccssseeeeeeeeeeees 14 Accessing the Workarea cccsssccsessesesseeeeseeeeseeeeneeenseeseaseeeees 14 Closing the Workarea ccccccseecceeceseeeeeeeeeeeeeeceeeseaeeseeeseeeeeeeeeeeaas 15 Understanding the Smart DeSKtop cccccsssesssseeeeeeeeeseeeeneees 15 Navigating Within the Smart DeSktop cccsssseessesseeseeeees 18 Modify the Display of Top Level FolderSs ccccsssccccseeeeeseeeeees 19 Hide the Left Panel of the Workarea ccccsseeeeseecseeseeeeseeeees 21 ViOthdaled TOODA animes 23 Working with Folders and Content Blocks 0 27 eck FOIRON aiim 29 Viewing a Content BIOCK cccccceeseeceeseeeceseeseenseesenneeeeeneesoens 31 Foo A EN A E E EN EE A S ERA E P 34 Adding a Content BOCK ssssnssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnne 34 Responding to the Fields on the Add Content Screen 36 Options on the Add Content SCreen cccccccecsseeeeeeeeeeeeeeeesseaeeees 37 Editing a Content BIOCK seissccsatvenseccessaveseceatsucicccusxasrent
152. h Contrast Standard Toolbar Button Description Increases or decreases an image s contrast that is the difference between light and dark areas of an image You can select a contrast level from 10 through 10 If you select an area of the image the command only changes that area Dialog Box Ektron CMS200 300 User Manual Version 4 7 Revision 1 273 Copy Editing Images Standard Toolbar Button Description Create New Copies a selected area of an image After you copy an image you can paste it using the paste command See Also Paste as New Image on page 282 To select an area of an image use the Select command See Also Select on page 288 If you do not select an area the entire image is copied Standard Toolbar Button Description Crop D Lets you create a new image If you are editing an image when you press this command you are asked if you want to save changes to it first By default a new image s bit depth is 24 but you can change it if desired using the color depth command See Also Color Depth on page 272 Standard Toolbar Button Description t Ektron CMS200 300 User Manual Version 4 7 Revision 1 274 Editing Images Keeps selected area of an image removes everything outside that area To use the Crop command follow these steps 1 Select an area of an image that you want to keep 2 Press the Crop button tg j 3 Everything outside the selected
153. h the current metadata for the content block displayed in the fields b F zl ai ne Pa oe e E cas Tithe Private Content Summary Metadata Schedule Required fields Title 500 mas Separator Charac CMS300 Login Information 476 characters left Default Keywords 500 mas j Separator Charac login cmss00 information 474 characters left _ Defaut 4 Make the necessary changes to the metadata then click the Save button 5 The page is refreshed and the view content page is displayed Notice that the content block is now in a checked out state to you For the changes to take effect on the Web site check in the content and publish it Ektron CMS200 300 User Manual Version 4 7 Revision 1 57 Scheduling Content to Begin and End scheduling Content to Begin and scheduling content lets you control when a content block becomes visible on the Web site Similarly you can remove a content block on a predetermined date and time When used together a start date and end date can relieve you of much work by managing how long a content block is viewable on your Web site How Does It Work When you create a content block or modify an existing one you can select a go live date and time If you do Ektron CMS200 300 publishes the content block to the live site then Below is an example Your company is having a sale of the century in a month and everything is ready e
154. he Columns number of columns that it should occupy Beginning with the left column all cells in the specified number of columns are designated as table headers Summary If desired enter the table summary Non visual browsers can use the summary to explain the contents of the table Caption If desired enter the table caption The caption appears centered below the table when viewed Horizontal If desired enter the caption s horizontal alignment Caption Alignment cent e left e right Vertical If desired enter the caption s vertical alignment Caption Alignment bottom e top After you complete the Table Properties dialog click OK to make the table comply with Section 508 Ektron CMS200 300 User Manual Version 4 7 Revision 1 366 Appendix A Content Statuses Appendix A Content Statuses The table below describes all possible content statuses The rest of this appendix explains each status in more detail Letter Border Color Praa _ o Submitted for Approval Marked For Deletion Pending Go Live Date Content state Through the workflow and published on the Web site Currently being edited Has not been checked in Checked in for other users to edit Saved and submitted into the approval chain See Also Approving Declining Content Blocks on page 62 Requested for deletion Approved but the Go Live date hasn t occurred yet Ektron CMS200 300 User Manual
155. he misspelled word and then right click A menu displays words that are similar to the misspelled word Click the correct word e lf you know the correct spelling type the correction Checking Spelling Upon Demand lf you do not want to use the spell check as you type feature you can begin spell checking whenever you wish To do this click the spell check button When you do the system checks each word in the file If the spell check finds a word in none of the dictionaries it displays the Spelling dialog box Spelling x Not in Dictionary m O leal O leal All Suggestions Change Change all Change all Cancel Ektron CMS200 300 User Manual Version 4 7 Revision 1 240 Checking Spelling The Spelling Dialog Box The Spelling dialog box displays e the word not in the dictionary in the Not in Dictionary field e suggested spellings for the word in the Suggestions field The most likely replacement is selected at the top of the list e buttons that let you ignore the word change the word or exit Replace the word with one of the suggestions and continue 1 Click the suggested word spell checking the page Click Change Replace every occurrence of the word with one of the 1 Click the suggested word suggestions and continue spell checking the page _ Click Change All Correct the spelling of the word by typing it and continue Click in the Not In Dictionary spell checking the page field
156. he reader s PC tries to display text using the first font If the browser cannot find that font it tries to use the second etc Change the font size Your Webmaster 3 2p W Font determines which font sizes are available Size A Change the font color Change the background color of the text Note To remove background color from selected text click the Normal button A Background Color B Bold Ctrl B Make the text bold F italic Ctrl I Make the text italic IJ Underline Ctrl U Make the text underlined Remove all formatting from selected text Boma foroa omata om eect Insert a blank space character Although you can add spaces in the editor using the lt space gt bar on the keyboard those spaces are ignored when the content appears by a browser Ektron CMS200 300 User Manual Version 4 7 Revision 1 221 Toolbar Buttons Equivalent For more Keystroke information see Internet Explorer only el Copyright Registered Trademark Insert copyright symbol Insert registered trademark symbol Insert special characters such as Lp M from a drop down list E and Special Characters p To view the list click the black down arrow oe Insert trademark symbol The Data Designer feature also has a toolbar For information see Using the Data Designer on page 363 Position Objects Options These buttons let you absolutely position elements pictures tables etc anywhere
157. he row in Adding or Removing Rows and which the cursor is currently resting Columns on page 308 Insert Row Creates a new table column next to the Adding or Removing Rows and column in which the cursor is currently Columns on page 308 resting Insert Column Inserts a cell to the left of the cursor ina Inserting a Cell on page 324 table Insert Cell Ektron CMS200 300 User Manual Version 4 7 Revision 1 305 Table Dialog Boxes and Menus Delete Row Deletes table row in which the cursor is Adding or Removing Rows and currently resting Columns on page 308 Delete Column Deletes table column in which the cursor is Adding or Removing Rows and currently resting Columns on page 308 Delete Cell Deletes the selected cells Deleting a Cell on page 325 Merge Cells Combines the contents of two or more Merging Two Cells on selected cells into one page 342 Split Cell Divides a cell into two Each cell occupies Splitting a Cell on page 341 one half the size of the original cell Table Properties Displays and lets you edit table properties The Table Properties Dialog such as the number of rows and columns Box on page 300 and their width Ektron CMS200 300 User Manual Version 4 7 Revision 1 306 Manipulating Your Table s Format This section explains how to manipulate your table s format by specifying a number of rows and columns a width horizontal alignment
158. ick a menu to Using eWebEditPro without a display it options Then click a menu option Mouse on page 361 to perform its function such a copying text Ektron CMS200 300 User Manual Version 4 7 Revision 1 304 Table Dialog Boxes and Menus Menu Option Description For more information see Removes selected text and graphics Places that data into temporary memory also known as the clipboard If you later cut or copy more information onto the clipboard the new information overwrites the original information Copies selected text and graphics into temporary memory Leaves selected data where it is If you later cut or copy more information into memory the original information is lost Copy Inserts the most recently cut or copied text and graphics at the current cursor location Paste Select All Selects all information on your page After you select it you can Cut it copy it etc Clean HTML Removes unnecessary HTML tags Cleaning HTML on page 359 Creates a link to another Web page or a spot Using Hyperlinks on page 351 within the current page Hyperlink Insert HTML Inserts HTML onto the page at the cursor Inserting HTML on page 358 location Edit HTML Edits your page s HTML Editing a Section of a Page on page 358 Inserts a new table where the cursor is Creating a Table on page 295 currently resting Insert Table Creates a new table row above t
159. ick the Cell Spacing field on the Insert Table dialog box Enter the number of pixels Ektron CMS200 300 User Manual Version 4 7 Revision 1 346 Using Bookmarks Use a bookmark to let a user jump from any word phrase or image to another place in a file On your Web page text appears in a different color to indicate that additional information is available at the bookmark s location For example if your Web page includes meeting minutes the top of the page could list the meeting dates You could then assign a hyperlink to each date and a bookmark to each set of minutes The user sees that a date Is in a different color so clicks the date to jump to the bookmark that marks the location of the meeting minutes Creating a Bookmark on page 347 describes how to set up a hyperlink to a bookmark within a file You can also set up hyperlink to e another Web page This procedure is described in Using Hyperlinks on page 351 e a bookmark within another Web page This procedure is described in Creating a Hyperlink to a Location Within a Web Page on page 354 This section explains e Creating a Bookmark e Changing the Destination Window Creating a Bookmark When creating a bookmark you must specify a e source the text or image that the user clicks to move to the bookmark Ektron CMS200 300 User Manual Version 4 7 Revision 1 347 Using Bookmarks e bookmark the place to which the curs
160. ick the mouse button A box appears with instructions for that area Deleting a Table s Background Color To delete a table s background color click the Unassigned box in the Custom Background area of the Insert Table dialog box Custom Background Background Color M Unassigned Specifying a Background Image for a Table If you want a background image to appear in all table cells use the Background Image field of the Insert Table dialog box Ektron CMS200 300 User Manual Version 4 7 Revision 1 316 Custom Background Manipulating Your Table s Format Background Color hf Unassigned Background Image Select Image Your Webmaster determines which images are available to you To insert a background image 1 2 3 Click the down arrow to the right of Select Image A list of background images appears Click the image of your choice Click OK Note that when you apply a background image to a table it applies to the entire table including the borders if the table is larger than the image the image repeats until it fills the table if the image is larger than the table the top left corner of the image aligns with the top left corner of the table The rest of the image fills as much of the table as possible you can also apply an image to individual cells see Specifying a Background Image for a Cell on page 329 make sure that the image does not obscure user s ability to
161. ides when you click Insert Cell The cursor cell and all cells to its right shift right to make room for the new cell In this example the cursor was in cell b when the user clicked Insert Cell Ektron CMS200 300 User Manual Version 4 7 Revision 1 324 Working with Table Cells Before lb oo C CC Deleting a Cell To delete one or more cells follow these steps Move the cursor to the first cell you want to delete 2 To delete only that cell proceed to the next step To delete several contiguous cells select them Contiguous cells can cross rows 3 Right click the mouse 4 Click Delete Cells from the menu Any cells to the right of the deleted cells shift left to occupy the vacant space In this example the cursor was in cell b when the user clicked on Delete Cells Before Ee Ektron CMS200 300 User Manual Version 4 7 Revision 1 325 Working with Table Cells setting a Cell s Border Color NOTE A cell border is the line that separates it from other cells By default the color of a cell s border matches the color of the table border However you can change the color of any cell border individually When viewed in Netscape Navigator cell borders are gray regardless of any change you make on the Cell Properties dialog box This example illustrates the effect of different cell border colors within a table r ear Sets the color of the table bec Sets the thickness
162. ifference is that you view a quicklink instead of a file The table below describes each field on the quicklinks display Field Description Title Title given to the hyperlink by the user who added it or last edited it URL Link URL link for the quicklink Library ID ID number assigned automatically by Ektron CMS200 300 when the quicklink was originally added Parent Folder Parent folder that the quicklink belongs to Users need permissions to this folder to be able to access the quicklink Last User to Edit Last user that made changes to the quicklink Ektron CMS200 300 User Manual Version 4 7 Revision 1 130 Library Folder SESS Last Edit Date The date the quicklink was last edited Date Created The date and time the quicklink was originally added to the Ektron CMS200 300 library To preview a quicklink click the link at the bottom of the view quicklink page Ektron CMS200 300 User Manual Version 4 7 Revision 1 131 Administrator Workarea Modules Folder The modules folder contains these sub folders e Collections see Working with Collections on page 135 e Calendars see Working with Calendars on page 150 e Menus see Working with Menus on page 172 Accessing Modules Folder To access the modules folder follow these steps Ektron CMS200 300 User Manual Version 4 7 Revision 1 132 Administrator Workarea 1 Log in to your Ektron CMS200 300 Web site and access your Worka
163. ile 6 Click the file then click the Open button Ektron CMS200 300 User Manual Version 4 7 Revision 1 123 Library Folder 7 You return to the overwrite file screen with the path to the new file in the text field Filename CMS300Sample uploadedFiles Punctuation Introducing Lis C Tech Fubs deptConventions Terminaloc Browse Please select a replacement file 8 To preview the file before you copy it click the Preview button LS The file is previewed in a separate window Click the X button in the top right corner of the screen to close it and return to the workarea 9 If you are sure that you want to overwrite the current version of the file with this version click the update button m 10 The following message appears Microsoft Internet Explorer oo 6 CX WARNING You are about to overwrite a library file el J The filename of the local file will be changed to match the existing filename This will ensure that web links to this library item do not break 11 To overwrite the file click OK Adding a File to Your Content After a file is copied to the library users can add it to a content block To add a file to a content block follow these steps Ektron CMS200 300 User Manual Version 4 7 Revision 1 124 Library Folder 1 Invoke the editor by adding or editing a content block in Ektron CMS200 300 F P AEEA EIN ETN EET TETE ETA ETEA EET Title i Add to Quicklinks tabl
164. ile the edit buttons determine the side of the editor that displays the scroll bar For right to left languages such as Arabic Farsi and Hebrew the text editing would be right to left and the scroll bar would be on the left side For western European languages the text editing would be left to right and the scroll bar would be on the right side Left Right Text Text is entered left to right Text is entered right to left Right Left Text Ektron CMS200 300 User Manual Version 4 7 Revision 1 223 Toolbar Buttons alf pe The vertical scroll bar appears on the alll Left Right Edit right side of the window i The vertical scroll bar appears on the left igne en Son side of the window Form Elements Toolbar ale se fab fx El e lE This toolbar lets you insert the elements of an HTML form into the editor You begin by clicking the Forms button amp 1 Next add the fields and buttons that make up your form The buttons are described in Buttons of the Form Elements Toolbar on page 225 NOTE This documentation does not explain how to create HTML forms Many books and Web sites are dedicated to this subject such as http www w8schools com html html forms asp Updating Form or Element Information lf you want change a form or an element click the form or element within the editor then click the element s toolbar button For example to update the textarea field in the illustration below
165. ime foo 00 05 Title You can also enter a Title for the image near the bottom of the screen If you do this text appears when the user reading the Web pages moves the cursor over the image Ektron CMS200 300 User Manual Version 4 7 Revision 1 260 Inserting Images Deleting a Picture If you want to delete a picture follow these steps 1 Move the cursor over the picture 2 Click the mouse to select the picture 3 Click the Cut button a Ektron CMS200 300 User Manual Version 4 7 Revision 1 261 Editing Images WeblImageFX lets you select an image from the content edit that image and then insert the updated image into the content Editing consists of several functions available on the toolbar such as e brightening e rotating e changing the color depth e inserting text This section explains WebImageFX Important WebImageFX is an external add on product available from Ektron Using WeblmageFX Choosing the Image If you double click an image it appears within WebImageFX You can also right click the mouse and choose Image Editor from the menu that appears Ektron CMS200 300 User Manual Version 4 7 Revision 1 262 Editing Images WebImageFX looks similar to eWebEditPro but has different menu and toolbar buttons Ektron CMS200 300 User Manual Version 4 7 Revision 1 263 Editing Images If the Image Edit button A appears on your toolbar you can click it to open WebImageFX If no
166. include a Microsoft Word document and a PDF file A hyperlink is a commonly used or hard to remember Web address also known as a URL After you add hyperlinks to the library users can easily apply them to editor content So for example if the editor content is Contact Ektron the user can select the text click the library button select hyperlinks to find the Ektron hyperlink and apply that hyperlink to the text Library Folder Content hyperlinks A e hyperlinks Title ei D Date modified Ble dali me 23 Q5 5ep 2002 05 46 PM Once the page is published a person reading it can click the text to jump to the web address www ektron com Ektron CMS200 300 User Manual Version 4 7 Revision 1 111 Library Folder e A quicklink is a special kind of hyperlink that jumps to another content block on your Web site A regular hyperlink jumps to a Web page on the internet Whenever a content block is created a quicklink is created for it Accessing The Library 1 To access the library click the Workarea button or icon Workarea 2 Click the Library folder in the lower left corner of the Workarea Content Modules 3 Administrate 3 The Library folder appears Ektron CMS200 300 User Manual Version 4 7 Revision 1 112 Library Folder E Ektron C5300 Workarea for Application Administrator Microsoft Internet Explorer E a x Library Folder Content B 192 168 017
167. information about all checked in blocks Title of content block ID number assigned to content block by Ektron CMS200 300 Last Editor Last user to edit the content block Date Date and time content block was last edited Modified Path Folder location of content block in Ektron CMS200 300 Web site After selecting content blocks check them in using the Checkin toolbar option iq New Content Report The new content report displays content blocks in a new state that is they were created and saved but never published The new content report page contains the following information Title Title of content block ID number assigned to content block by Ektron CMS200 300 Last Editor Last user to edit the content block Ektron CMS200 300 User Manual Version 4 7 Revision 1 87 Administrator Workarea Date Date and time content block was last edited Modified Path Folder location of content block in Ektron CMS200 300 Web site Submitted Report The Submitted Content report displays all content blocks in a submitted state The report contains the following information Title of content block ID number assigned to content block by Ektron CMS200 300 Last Editor Last user to edit the content block Date Date and time content block was last edited Modified Path Folder location of content block in Ektron CMS200 300 Web site Viewing Position in Approval Chain While viewing the Submitted Con
168. ing Content Blocks The View Content Awaiting Approvals window appears The Properties tab displays all the information necessary to decide whether to approve or decline the content block including Ses Current status of the content block See Also Appendix A Content Statuses on page 367 Start Date When the content block goes live on Web site if specified by user when creating or editing content End date When the content block becomes inactive on Web site if specified by user when creating or editing content Date Created When the content block was originally created Approval Method Set up by system administrator to determine approval chain Approvals The approval chain for the content block The current approver for the content block appears in red At the approval window the Sports Editor has several options Button or Description Tab Edit the content block See Adding a Content Block Summary on page 48 Metadata See Adding or Editing Metadata on page 52 See Comment on page 33 Ektron CMS200 300 User Manual Version 4 7 Revision 1 75 Button or Tab Approve Decline Approving Declining Content Blocks Description Sends content to next approver in approval chain 1 Sends email to creator notifying him her that content was declined 2 Removes content from approval chain Invokes the editor The approver can make changes to content block For demonstration purpose
169. ink ina Check this box if you want the Web page specified new browser in the Hyperlink field to appear in a new browser window when someone clicks it Event Types Note This field only appears if your system administrator has set up one or more event types for this event See Also Understanding Event Types on page 152 To apply an event type to this event click an available Event Type in the column on the right gt Then click the Right Arrow amp to move the event type to the Selected column Repeat for each event type you want to assign to the event NOTE For information about adding a new content block while adding a calendar event see Adding a New Content Block for a Calendar Event on page 166 6 Click Save fe Adding a Recurring Event You can assign an event to occur multiple times on a calendar To do so follow these steps 1 Add a calendar event as described in Adding a Calendar Event on page 161 or edit one as described in Editing Calendar Events on page 169 2 Click the Recurring tab to assign the event for more than one day Ektron CMS200 300 User Manual Version 4 7 Revision 1 164 Administrator Workarea Qne Time Recurring Start Date Jun 2004 FS End Date BS Number of Events To Be Created Wia Event will occur Event times ic 97O9O 9 45 Start Date End Date Number of events to be created Event will occur Event times Display th
170. introduction to the administrator s workarea please refer to the CMS300 Administrator Guide 4 Click the Login button 5 The login dialog box appears J Ektron CMS Login Microsoft 1 Ed Enter your username and password 6 Enter your username and password 7 Click the Login button 8 The Web page appears You can navigate around your Web site as you could before signing in But now the content is surrounded by a colored box when you move the cursor over it illustrated below Ektron CMS200 300 User Manual Version 4 7 Revision 1 Logging In and Out HOT NEW FEATURE Trinity In Line Pipe Trinitys new pipe and manifold are for rear exhaust engines and are now used in both the Sportster and the cheetah Both the manifold and pipe are made from high quality aluminum This new pipe is more durable and will withstand a bad crash Site Preview While logged into Ektron CMS200 300 you can preview the Web site as it would appear to visitors or view it in Ektron CMS200 300 view Preview On Content blocks appear as last edited Preview Off The most recently published versions of content blocks In this mode colored borders surround content blocks when you move the cursor over them Toggling Site Preview To toggle site preview on and off follow these steps 1 Navigate to your login screen 2 The Logout Workarea and Preview buttons appear Ektron CMS200 300 User Manual Version 4 7 Revis
171. ion 1 8 Logging In and Out 3 Click on the Preview button 4 The Web site is now in preview mode 7 CMS300 Login Information Microsoft Internet Explorer Oa Back T 2 A 9 Search Se Favorites GA media O A k Wj Address http 127 0 0 1 cmssample login asp RG intermavional Home Products Support News Careers Search Calendar Login Contact Ektron Logging into CMS300 is easy Simply click on the Login button below A pop up window will appear Use the username admin and the password admin This login will allow you to browse through the administrator s workarea All the functionality of CMS300 is controlled from this workarea NOTE The Ektron CMS300 sample site has 3 content sections that use XML RC Cars RC Planes and Human Resources After logging in please use the site navigation or the following links to see how easy it is to work with XML within CMS300 Products Careers For a complete introduction to the administrator s workarea please refer to the CMS300 Administrator Guide Copyright 2003 Ektron Inc Sample Site Javascript Syndication Demo x Done a Internet YA 5 To turn preview mode off click the Preview button on the login screen Logging Out of the Sample Site To log out of Ektron CMS200 300 follow these steps 1 Click the Logout button in a content block s button menu or click the Preview button EL
172. ion 4 7 Revision 1 53 Adding or Editing Metadata e Your system administrator may prevent you from editing a fields In this case the field has a gray background and you cannot place the cursor there e Fields may appear in two columns as illustrated in the Keywords field on the above screen In this case the system administrator is providing a list of terms that you can apply to the content block You can only enter terms from the list you cannot enter free text One column is labeled Not Included and the other Included Move terms between lists by clicking the arrow gt gt and lt lt Or move all terms from one list to the next by clicking the All gt gt arrow e Inthe keywords field you may see a semi colon as a separator character This character is defined by the administrator when creating the metadata types When separating items in the fields use the separator character for that field e When the administrator creates and defines the metadata definitions he she has the ability to create default metadata for each definition If there is default metadata defined for a specific metadata type then clicking on the DEFAULT button at the bottom of each field will restore the default content e When the administrator creates and defines metadata definitions he can enter information about the metadata for each definition Below each metadata definition field is a field called Characters Left that counts th
173. ion about creating a content block see Adding a Content Block on page 34 7 Thecontent is saved the window closes and the add calendar event screen appears with the new content block added to the content tree 8 Click the title of the new content block Ektron CMS200 300 User Manual Version 4 7 Revision 1 168 Administrator Workarea 9 The title and quicklink fields are populated with information about the selected content block Add Calendar Event Event Title test Event Location FO OS One Time Recurring Date FMay2004 i Start Time 1200 AM gt End Time heoo AM gt M Display the times for the event Hyperlink CMS300Sample news asp id 28 W Make the Hyperlink active l Launch link in a new browser Root Folder Hews Folder Path eMarketing News E EC International Announces the RC Cheetah E FC International Hosts RC Conference d FC International Shios RC Sportster 10 Make changes to the displayed fields using the table described in Respond to the fields using the following table as a reference on page 162as a reference 11 Click Save Editing Calendar Events NOTE You can only edit a calendar event if you have edit permission for the folder to which the event is assigned Ektron CMS200 300 User Manual Version 4 7 Revision 1 169 Administrator Workarea Once a calendar event has been added for a calender you may edit it to change the title location
174. item URL Link The URL link for the external hyperlink For example www google com Ektron CMS200 300 User Manual Version 4 7 Revision 1 182 Working with Menus 6 Click the Save button E NOTE When adding an External Hyperlink menu item the url does not get added to the library nor is an ID assigned to it So when you save the menu item it is not added to the CMS database nor can it be retrieved for future use Adding a Sub Menu as a Menu item To add a sub menu as a menu item via content folder or menus folder follow these steps 1 NOOR WD 8 Follow the first three steps of Adding a Menu ltem via Content Folder on page 178 or Adding a Menu Item via Menus Folder on page 179 Click the radio button next to the Sub Menu option Click the Next button The Select Folder page is displayed Click the Next button to pick a folder for the sub menu The Add Menu screen is displayed Complete the fields using Fields on the Add Edit Menu Window on page 176 as a reference Click the Save button E NOTE You can add a sub menu via Navigation link on a Web Page See View Menus via Navigation link on a Web Page on page 195 Once there hover the mouse over the sub menu and click the Add button to add the content block Editing a Menu You can edit a menu via its content folder menus folder navigation link on a Web page This section describes each option Ektron CMS200 300
175. ixels 5 Click your choice from the list and click OK Setting Vertical Alignment In the Cell Properties dialog box you can specify the vertical alignment of a cell You have four choices e top e middle e bottom e along the baseline of the first line of text the term baseline is defined in Aligning the Picture on page 256 Ektron CMS200 300 User Manual Version 4 7 Revision 1 338 Working with Table Cells This example illustrates the choices Top pee Bottom Baseline To set vertical justification for a table cell follow these steps 1 Place the cursor in the cell that you want to edit 2 Right click the mouse 3 Click Cell Properties from the menu Ektron CMS200 300 User Manual Version 4 7 Revision 1 339 Working with Table Cells Teel ane Teh avy Tee inini Teeth We ECE aay PEt Leal Wnts SEEE 4 The Cell Properties dialog box appears Click the down arrow to the right of the Vertical Alignment field Ektron CMS200 300 User Manual Version 4 7 Revision 1 340 Working with Table Cells Cell Properties Spar Rows S panned Columns Spanned 50 Layout width C Not Specified f Percent I Word Wrap C Pixels Horizontal Alignment Vertical Alignment hi 5 Click your choice from the list and click OK Splitting a Cell You can divide a cell into two If you split a cell each cell occupies one half the size of the original cell
176. ixels between a cell and Surrounding cells Ektron CMS200 300 User Manual Version 4 7 Revision 1 For more information see Choosing the Number of Rows and Columns on page 307 Specifying Table Width on page 309 Setting Horizontal Alignment on page 335 Specifying a Table s Background Color on page 315 Specifying a Background Image for a Table on page 316 Assigning Border Color on page 318 Assigning Border Size on page 320 Assigning Cell Padding on page 345 Assigning Cell Spacing on page 346 301 Table Dialog Boxes and Menus The Cell Properties Dialog Box The Cell Properties dialog box lets you manipulate most elements of a cells appearance Cell Properties The following table lists the fields on this dialog box and refers you to the section that explains each field Field s Lets you specify Rows Spanned If the cell spans two or more rows Columns Spanned If the cell soans two or more columns The minimum cell width Ektron CMS200 300 User Manual Version 4 7 Revision 1 For more information see Spanning Rows or Columns on page 332 Spanning Rows or Columns on page 332 Specifying the Width of a Cell on page 322 302 Field s Word Wrap Horizontal Alignment Vertical Alignment Background Color Background Image Use Default Color Border Color Table Dialog Boxes and Menu
177. k this button a dialog box prompts you to enter the following information for the password field Name Value Size the number of characters in the field If a user s entry exceeds the size the field scrolls to the right g Inserts a textarea field For example Textarea field lt bertarea name mycontent rows 5 cgols 40 gt This is initial content lt textarea gt When you click this button a dialog box prompts you to enter the following information for the textarea field Name Value Columns Rows Inserts a radio button For example Radio button lt input type radio checked checked name mybutton gt When you click this button a dialog box prompts you to enter the following information for the textarea field e Name e Value e Default is Checked Ektron CMS200 300 User Manual Version 4 7 Revision 1 227 Toolbar Buttons Fi Inserts a check box For example Check box lt input type checkbox checked checked name mycheckbox gt When you click this button a dialog box prompts you to enter the following information for the check box e Name e Value e Default is Checked Inserts a selection box For example EE Select box lt select multiple mMuliaple size 25 pame mysolecthor gt lt option value optionl gt optionl lt option gt lt option value option2 gt option2 lt option gt lt select gt When you click this button a dialog box prompts you to enter the foll
178. ker test portutility Wiewletb uildere Merce _ Be i File name Untiteat we Save az type GIF Files gif Cancel Mu Network P History me NOTE The dialog box only appears the first time you save the image If you later want to save it to a different folder or under a different name or file type use the Save As command Save As Standard Toolbar Button Description Save the current image under a different name or format For example you might save mypicture gif as mypicture jpg Your system administrator determines which file formats are available Dialog Box Ektron CMS200 300 User Manual Version 4 7 Revision 1 287 Select Editing Images See Save on page 286 Standard Toolbar Button Description NOTE Sharpen fe ot Fini Selects an area of an image You can then execute other commands on the selected area such as blur sharpen cut and delete Once you press the Select command it remains selected and continues to be active until you press it a second time Standard Toolbar Button Description Dialog Box A Sharpens edges within an image You can select a level of sharpness from 1 through 5 Sharpening brings an image into better focus and increases the detail If you select an area of the image the command only changes that area Ektron CMS200 300 User Manual Version 4 7 Revision 1 288 Editing Images Sharpen OI men
179. le Split Cell Table Properties Cell Properties Hyperlink Picture Clean HTML Code Insert HTML View as HTML 3 Click the appropriate action from the menu For example to add a row Click Insert Row NOTE If you are working with nested tables and you add or remove a column then undo that action and redo it you must press the redo button once for each cell in the row or column Specifying Table Width When you create a table you can set its width by specifying one of the following e percentage of the window the table s width varies as a user adjusts the browser size e fixed number of pixels the table s width stays the same as a user adjusts the browser size You can also not set a width but instead let information you enter into the table s cells determine its width Ektron CMS200 300 User Manual Version 4 7 Revision 1 309 Manipulating Your Table s Format NOTE To set the width of a table column adjust the width of one of the cells within the column as described in Specifying the Width of a Cell on page 322 Usually this change affects all other cells in the column Specifying Table Width by Percentage Specify table width by percentage if you want the table to be resized as the user resizes the browser NOTE In order for the table to resize with the browser the Word Wrap attribute must be turned on in all of a table s cells For details see Word Wrap on page 343
180. lect on page 288 can then perform actions on the area such as blur and delete Removes everything outside of Crop on page 274 selected area of an image Deletes selected area of an image Delete on page 275 View Menu Options Toolbar Command Brief Description For more Button information see reset zoom ratio Displays image at full size Reset Zoom Ratio on page 285 zoom in Increases an image s magnification Zoom In on page 292 zoom out Decreases an image s Zoom Out on magnification page 293 Ektron CMS200 300 User Manual Version 4 7 Revision 1 266 Editing Images Image Menu Options Toolbar Command Brief Description For more Button information see image info Displays information about an Image Info on image page 278 dimensions Modifies an image s width and Dimensions on height page 2 5 color depth Changes the number of colors Color Depth on available to an image page 272 blur Blurs or softens an image Blur on page 268 sharpen Sharpens edges within an image Sharpen on page 288 brightness Changes an image s brightness Brightness on page 269 contrast Changes the difference between Contrast on page 273 light and dark areas of an image horizontal flip Reverses an image horizontally left Horizontal Flip on to right page 278 vertical flip Flips an image vertically top to Vertical Flip on bottom page 292 rotate Turns a
181. lection box appears See Also Using the Color Box on page 331 Ektron CMS200 300 User Manual Version 4 7 Revision 1 328 Working with Table Cells Basic colors EE EHHH Define Custom Colors gt gt OF Cancel 5 Click a color to apply to the background of the cell Deleting a Cell s Background Color To delete a cell s background color click the Unassigned box in the Custom Background area of the Cell Properties dialog box Custom Background Background Color M Unassigned Specifying a Background Image for a Cell Specifying a Background Image for a Table on page 316 explains how to apply a background image to a table You can also apply a background image to a cell Your Webmaster determines which images are available Ektron CMS200 300 User Manual Version 4 7 Revision 1 329 Working with Table Cells To insert an image into a cell follow these steps Move the cursor to the cell and right click the mouse Click Cell Properties from the menu Move the cursor to the Background Image field of the Cell Properties dialog box Custom Background Background Color M Unassigned Background Image Select Image 4 Click the down arrow to the right of Select Image A list of background images appears 5 Click the image of your choice 6 Click OK Note that when you apply a background image to a cell e lf the cell is larger than the image the image repeats until
182. lick a content block to view its content NOTE When a content block is being created or edited the Content Searchable field lets the user decide to include or exclude that content block from the search The search ignores content blocks that are not searchable search Options Before you select a search option it is helpful to understand each one To explain how each works assume you enter these words into the search text field e Partners e Content e Monday e Employee e Green Now let s look at the results of each option Ektron CMS200 300 User Manual Version 4 7 Revision 1 207 Searching for Content All the Words If you select All the Words your search only finds content blocks that include a words entered in the search text field NOTE This works like an AND function It returns all content blocks that have the words Partners AND Content AND Monday AND Employee AND Green Any of the Words The Any of the Words option is almost the opposite This option returns all content blocks that include at least one of the words entered in the search text field NOTE This works like an OR function It returns content blocks that include the words Partners OR Content OR Monday OR Employee OR Green Exact Phrase If you select Exact Phrase the search only finds content blocks that have all five words in the order specified in the search text field A better example would be the phrase Content Management soluti
183. lled with Ektron CMS200 300 is below RG international Home Products Support Mews Careers Search Calendar Login Contact EF Lots of new features in Ektron CMS300 NEW FEATURE Trinity In Line Pipe NEW PRODUCT Introducing the RC Redstar Trinitys new pipe and manifold are for rear exhaust RC International is proud to introduce the RC Redstar engines and are now used in both the Sportster and This new addition to the RC International fleet brings the cheetah Both the manifold and pipe are made from new options to our customers With laser cut balsa high quality aluminum This new pipe is more durable wings and a wing span of 71 this is one plane that and will withstand a bad crash has to be seen Copyright 2003 Ektron Inc Sample Site After sign in notice that as you move the cursor colored borders appears around one or more area of the page Each surrounded Ektron CMS200 300 User Manual Version 4 7 Revision 1 1 Introduction to Ektron CMS200 300 area is a content block that can be edited independently The border disappears when you move the cursor out of the area Your system administrator controls the design of each page and determines which content blocks appear in which location NOTE The colored borders only appear in site preview mode See Also Site Preview on page 8 RC international Home Products Support News Careers Search Calendar Login Contact Lots of new fe
184. lls the right frame e The top left frame displays the folder tree for the Smart Desktop folder which has two sub folders Tasks See Managing Tasks on page 173 Content Reports see Content Workflow Reports on page 79 e To bottom left frame displays the top level folders in Ektron CMS200 300 Your display may be different depending on whether or not you are an administrator Forms folder Working with Folders and Content Blocks on page 27 Library Folder on page 111 Modules Folder on page 132 Administrate folder which includes Updating Your User Profile on page 198 and Accessing Online Help on page 203 Navigating Within the Smart Desktop Ektron CMS200 300 s top level folders appear in the lower left corner of the Smart Desktop Use them to access all other folders To open any top level folder click it When you do it appears in the frame above Typically you would a click top level folder to see its sub folders then click a sub folder to see its content blocks The following graphic illustrates the location of Ektron CMS200 300 s major features from the Smart Desktop Ektron CMS200 300 User Manual Version 4 7 Revision 1 18 The Workarea and Smart Desktop Ektron CMS Workarea Site Map Smart Desktop 6 Tasks 45 Reports content reports content folders form folders ae Library library folders Modules Modules
185. looks like this http www ektron com single cfm doc_id 35 Benefits2 4 Click the address bar The address is selected Press lt Ctrl gt lt C gt to copy the address into the Windows clipboard Go to eWebEditPro 6 Select the text or image from which you want to jump to the bookmark 7 Click the Hyperlink button The hyperlink dialog box appears Move the cursor to the Link field 9 Press lt Ctrl gt lt V gt to paste the address you copied in Step 4 into the Link field 10 Click OK Ektron CMS200 300 User Manual Version 4 7 Revision 1 355 Using Hyperlinks Editing a Hyperlink If you need to change a hyperlink s destination Web page or target frame follow these steps 1 Click the Hyperlink button The hyperlink dialog box appears 2 Edit the Link or Target Frame field as needed 3 Press OK Removing a Hyperlink lf you want to remove the hyperlink from text or an image select the text or image and press the Remove Hyperlink button Bs Preventing a URL from Becoming a Hyperlink lf you enter a URL or an email address into eWebEditPro it automatically becomes a hyperlink To prevent this enter an extra space in the URL or address For example instead of entering sales ektron com enter sales lt blank gt ektron com Ektron CMS200 300 User Manual Version 4 7 Revision 1 356 Working with HTML eWebEditPro creates pages for display on the World Wide Web or an intranet These pages
186. mages are copied Physical Path The physical path on the file server where uploaded images are stored Verified A green check notifies you that the physical location exists A red X means that the location does not exist and your administrator needs to set up that folder on the file server File Extensions Extensions of files that can be copied to this library folder For example doc and pdf File Upload Path Server location to which files are copied Physical Path The physical path on the file server where uploaded images are stored Verified A green check notifies you that the physical location exists A red X means that the location does not exist and your administrator needs to set up that folder on the file server Ektron CMS200 300 User Manual Version 4 7 Revision 1 114 Library Folder Your system administrator controls these settings searching the Library You can search the library for items to insert into the content The search helps find an item when you only know some information about it For example you know that an image s name includes Ektron but don t know the exact name or its folder To search the library click the binoculars button from the library workarea illustrated below Library Folder d th Title I calendars When you do a search screen appears with several fields that let you narrow your search The fields are described below NOTE Some search field check boxes are circle
187. mand Spell Checking Selected Text Setting Spell Check Options Disabling Script Blocking If Norton Antivirus 2001 is installed on your computer you need to disable script blocking in order to use the spell checker If you do not disable script blocking an error message will appear whenever you check spelling To do this follow these steps m of Launch Norton Antivirus 2001 From the first window click Options On the next window click Script Blocking On the script blocking window uncheck Enable Script Blocking Press OK Checking Spelling as You Type You can have the editor check spelling as you type To turn on the spell check as you type feature click the automatic spell check button 5 Ektron CMS200 300 User Manual Version 4 7 Revision 1 239 Checking Spelling When you click the button the spell checker reviews every word in the file A wavy red line appears under any word whose spelling is not found in the system s dictionary The spell checker continues to review each word as you type it marking any words not in the dictionary NOTE Depending on the speed of your computer there may be a short delay between the time you type an incorrect word and when the wavy red line appears Also the spell check does not check a word until you enter a space character after the word Fixing Spelling Errors There are two ways to fix a spelling error indicated by a wavy red line e Click t
188. mart Desktop on page 15 If you leave this check box blank when you enter the Workarea you go to the folder of the content block specified at the Landing Page after login field 7 Click the update button 1E Ektron CMS200 300 User Manual Version 4 7 Revision 1 202 Administrator Workarea Accessing Online Help The help folder provides access to important and useful information about using Ektron CMS200 300 It gives you a library of all manuals plus links to relevant pages on Ektron s Web site We provide this information to make it easier to learn about our Content Management system To access the help folder follow these steps Ektron CMS200 300 User Manual Version 4 7 Revision 1 203 Administrator Workarea 1 Access your Smart Desktop See Also Understanding the Smart Desktop on page 15 Ektron M5300 Workarea for John Edit Microsoft Internet Explorer Beno a F ah f nper eee i F b Pee a Ae ae oe Peary bat at prs pati ate Sees Py ie iF 6f RRS Bey oe re ETE aes ELENE beat F h Lt en ii i 7 k Ii f y l E AEP k O AADO Lr wul irk 1 x Smart Desktop for John Edit Smart Desktop 8 Tasks SHES Reports Aporovals Checked In Content y i ehecked Our conte L Content Currently Checked Out 3 Content Awaiting Approval 3 e New Content Repor Submitted Content e Content Pending St Tasks 0 Expired Content Rep g j Done Ea Haai eg 2 Internet a
189. mber assigned to content block by Ektron CMS200 300 Date Modified If a Start Date was assigned to the content block it appears here Last Editor The user who last edited the content block Folder location of content block sorting and Filtering Content Reports In each content report you can sort and filter the data These include e Sorting by column e Filtering by user e Filtering by content folder The sorting and filtering actions in each content report are identical The following section uses the checked in content report as an example Ektron CMS200 300 User Manual Version 4 7 Revision 1 81 Administrator Workarea Sorting by Column Heading You can sort report data by any column heading By clicking ona heading you can sort the report by e Title e ID e Last editor e Date Modified Filter by User To display only content that was checked in by a user click the name of the user in the report When you do the report redisplays showing only content blocks which that user checked in Filter by Content Folder To display only content that was checked in to a selected folder click the folder in the report When you do the report redisplays showing only content blocks in that folder Performing an Action on Several Content Blocks You can perform the following actions on several or all content blocks in the Approvals Checked in and Checked out reports Report Action you can perform Checked in Submit
190. ment is saved Click the Close button The comment window closes and a comment icon is placed where the comment was added to the content Kota E EEU le ow E H i O E E E E IIl es Sa eS e 2 AC racing enthusiasts We eat work play and live RC ra 1435 became one of the leading manufactures of RC racing Each comment appears in the table at the top of the window From this window you can add another comment and update an existing one See the next section for more details Viewing a Comment After a comment is inserted into a content block it can be viewed by any user who can edit the content block To view a comment follow these steps 1 Edit the content block with the comment that you want to view 2 Double click the comment icon within the content Ektron CMS200 300 User Manual Version 4 7 Revision 1 108 Inserting Comments within Content 2 8 jo eS C come to RC internation RAC racing enthusiasts We eat work play and live RC ra as become one of the leading manufactures of RE racing EPE 3 The Comments window opens Adding Another Comment To comment on an existing comment follow these steps 1 Access the view comment window for the comment as described in Viewing a Comment on page 108 Insert the comment Click the Insert button The comment is saved and added to the top row of the comment table 5 Click the Close button Updating a Comment You can change
191. ministrator Each option you may perform on a checked out content block is listed below a kaaa Check In Check in the content block View Staged Click the View Staged button to view the content that has not Published yet been published Click the View Published button to view the content that is live on the Web site See Also Displays staged content on page 26 Go to the previous window Submitted Content A yellow border shows that a user has submitted the content block into the approval chain The content border remains yellow until Ektron CMS200 300 User Manual Version 4 7 Revision 1 371 Appendix A Content Statuses the content is published or declined While the content is in the approval chain no user can check it out to make changes About Us Products Support Rms Se Content management systems from Eki Ektron is a recognized international leader in Web content authoring and publishing Ektron s easy to use affordabl full featured content management systems address tr organizational need of simplifying dynamic Web content management With Ektron s browser based solutions busin o a m eed eee aaa ois al ee ce eee ee ec eee See Also Example of an Approval Chain on page 70 Listed below are descriptions of each toolbar button pror Jem e Submit Submit the content block into the approval chain A See Also Example of an Approval Chain on page 70 Publish Approve a
192. n 4 7 Revision 1 24 The Workarea and Smart Desktop Cc Delete Content Deletes multiple content blocks at once Delete Folder Deletes current content folder Do Not Apply XSLT Removes XSLT applied to XML content viewed in the content history area Edit Edits content or specific criteria in the workarea Insert Library Item Inserts selected library item into your content block See Also Library Folder on page 111 Link Check Identifies content blocks or assets with a hyperlink to the current content block You would typically use this feature to remove the links before deleting a content block If you do not remove the links they will be inoperative after the content block is deleted Overwrite Replaces an image or file with a newer version See Also Overwriting Files on page 123 Preview Previews item that was or will be added See Also Preview on page 13 Publish Save and publish the content block Removes items from folders and lists in the Workarea Reorder Changes the sequence of links in a collection See Also The screen is refreshed and the content folder is deleted on page 47 Restore Restores previously published content block See Also Viewing and Restoring Previous Content Blocks on page 81 Saves content that was modified beled Me ballad bad ed ad bad a ba adi Ektron CMS200 300 User Manual Version 4 7 Revision 1 25 The Workarea and Smart Desktop Search
193. n CMS200 300 User Manual Version 4 7 Revision 1 X Creating a Simple Web Page ccsssecseeseeseseeeeeeeenenees 211 Your Finished Web Page iincnttescasisscacswsasiccatsisavensntvnenatnorntenseress 211 Creating the Sample Web Page cccsssseeeeeseeeeeeseeeeeneeseenees 212 Toolbar ButtONns ccccesecesccneeesccnseeseenscnseneeenecneeenenaes 215 A E a EA AEE EEA A A A 215 Applying Formatting Attributes to Text ccssseseeeeeees 216 Table of Toolbar Buttons and Drop Down Lists 216 Position Objects Options sssveiecricecertescgidericeeresushanbeardoreiccrenaenseneeees 222 Text Direction CONS sccisisiironiiii iiics aiiai 223 Form Elements Toolbar ascoscas2ccacscescaresceeeacinaccacessesiendenessessoduauecienead 224 Buttons of the Form Elements Toolbar cccccsseecseeeeeeeeeees 225 The Context Sensitive Menu ccc cccsseeeeeeseseceneeenees 230 Using eWebEditPro s Advanced Features 233 Copying from Other Applications cccssseesssssesseeseeseees 234 Finding and Replacing Text ccccccscsesseeeseeeeseeeeeeeeseeeeees 235 Finding Toiora 235 Finding and Replacing Text csscsssecsssssseesnsssesseneesensenenens 235 Additional Options on the Dialog BOX cccceeeseeeeseeeeeeeees 236 Specifying a Search i SC OM aay si5 a chdcdiceeticosancseaveneiwssscennteendereniieese 236 Considering the Case of a Search Term
194. n image a specified number Rotate on page 285 of degrees Ektron CMS200 300 User Manual Version 4 7 Revision 1 267 Editing Images Annotation Menu Options Toolbar Command Brief Description For more Button information see pointer selection Click an annotation to select it Pointer Selection on page 282 choose color Sets the color for an annotation Choose Color on before you insert it page 270 choose font Sets the color of text before you Choose Font on insert it page 271 freehand Draws a line in any shape that you Freehand on want page 277 Draws a straight line Line on page 279 polygon Draws a polygon a closed figure Polygon on page 283 surrounded by straight lines rectangle Draws a rectangle Rectangle on page 284 Blur Standard Toolbar Button amp Description Blurs or softens an image You can select a level of blur from O through 4 Ektron CMS200 300 User Manual Version 4 7 Revision 1 268 Dialog Box Brightness Editing Images If you select an area of the image the command only changes that area Standard Toolbar Button Description NOTE Dialog Box Ektron CMS200 300 User Manual Version 4 7 Revision 1 Increases or decreases an image s brightness You can select a brightness level from 32 brightest through 32 darkest If you select an area of the image the command only changes that area You cannot adjus
195. n the screen see Responding to the Fields on the Add Content Screen on page 36 6 Choose a toolbar option or tab from the top of the Edit Content window These options are described in Options on the Add Content Screen on page 37 Moving Content You can move a content block from any content folder to any other folder This section explains how Before You Move a Content Block Since content is either HTML or XML you may encounter several scenarios when moving a content block The following table explains each scenario Content to be moved Destination Folder XML Content Folder Content does not use XML configuration applied to content folder If desired this needs to be set in the content block properties section XML inherited from HTML Only Content inherits properties of the destination parent folder Can be changed on the folder or content XML Content Folder block levels Ektron CMS200 300 User Manual Version 4 7 Revision 1 39 Working with Folders and Content Blocks Content to be moved Destination Folder XML not inherited from HTML Only Content keeps assigned XML configuration parent Content can be changed on the folder or XML Content Folder content block levels Which Content Blocks Can Be Moved Only a content block with a status of Approved Published can be moved This included expired content If a content block s status is not published you must wait for it to reach that status before
196. ncheck the check box if you want to change the title of the content block to something other than the default name Leaving this field checked allows you to use the default content title name Note By default the Default Title field is checked Description Add a more detailed description for the content menu item that is being edited Target Select how the library menu item will display Popup Opens in a new browser window Self Opens in the same window Parent Opens in the parent window Top Note By default the target option is set to self See Template Link on page 177 7 Click the Save button Editing a Library Asset Menu Item To edit a library menu asset via its content folder or menus folder follow these steps Ektron CMS200 300 User Manual Version 4 7 Revision 1 188 Working with Menus 1 Navigate to the menu whose items you want to edit by referencing Viewing a Menu on page 190 2 The View Menu window screen displays a list of all items on the main menu Click More Info Click library menu item that you want to edit The Edit Menu Item window opens oo eS Make changes to the library asset menu item For documentation of the fields see Fields on the Edit Menu Item Screen on page 188 7 Click the Save button l Editing an External Hyperlink Menu Item To edit an external hyperlink menu item via its content folder or menus folder follow these steps 1 Navi
197. ncorrect the content will not go live at the intended time What Happens After Set a Start Date After you set a go live date and the content completes the approval chain two scenarios may occur e The content block is new e The content block already exists Each scenario is now explained Setting the Go Live Date on New Content When you set a go live date on a new content block the content becomes viewable on the specified date and time If you view the page that contains the content before then you only see the template This occurs both within Ektron CMS200 300 and when you view the content on the Web site Setting the Go Live Date on Existing Content When you set a go live date on an existing content block and it completes the approval chain the content has a grey border within Ektron CMS200 300 until the date specified When you view the content block on the Web site you see the previously published version When the go live date occurs the new content replaces the previously published version and the content block s status changes to Active Ektron CMS200 300 User Manual Version 4 7 Revision 1 60 Scheduling Content to Begin and End setting an End Date on a Content Block To set an end date for a content block follow these steps 1 Access the editor by adding a new content block or editing an existing one lf adding a new content block enter a title and the content Click the calendar button next to
198. nction If left blank the links use their respective quicklinks See Also Default Template vs Quicklinks on page 142 Add a more detailed description for the collection Include Sub folders Check if you want to add to the collection content blocks in sub folders of the content folder 5 Click the Save button Gl You can now assign content blocks to the collection See Assigning Content Blocks to the Collection on page 143 Default Template vs Quicklinks You can specify a template that determines the screen display for a collection when it is published on a Web page See your system administrator for more information about Ektron CMS200 300 templates Or you can disable the template and instead cause the collection to use quicklinks to determine the display when the collection is published See Also Quicklinks on page 130 Here is an example of links using a template Title Home Page Content Support Page Plastic Molder 123 RC Cheetah RC Redstar New Content Block Contact Ektron sae oe 15 URL Link CMS300Sample index asp id 1 CMS300Sample index asp id s CMS300Sample index asp id 13 CMS300Sample index asp id 5 CMS300Sample index asp id 7 CMS300Sample index asp id 17 CMS300Sample index asp id 15 Ektron CMS200 300 User Manual Version 4 7 Revision 1 142 Administrator Workarea Here is an example of links using quicklinks Title ID Home Page Content 1 CMS3
199. nd publish the content block to the Web site Ea NOTE You have this option only if you are the last approver in the chain See Also Example of an Approval Chain on page 70 Decline Refuse to publish the submitted content block and place the content into a checked in status Ektron CMS200 300 User Manual Version 4 7 Revision 1 372 Button View Staged Published sere Appendix A Content Statuses Description Check out the content block and make changes to it NOTE If you edit the content block you need to re submit it to the approval chain Click the View Staged button to view the content that has not yet been published Click the View Published to view the content that is live on the Web site See Also Displays staged content on page 26 Go to the previous window Marked for Deletion Content Content that is Marked for Deletion has been requested to be removed from the Web site by a user When a content block is marked for deletion it goes through the same approval chain that a content block that is submitted to be published goes through If the content makes it through the entire approval chain the content is deleted from the Web site See Also Example of an Approval Chain on page 70 The table below describes each of the toolbar buttons paon rome ome Delete Approve the deletion request iil NOTE If you are the last user in the approval chain the content is deleted when
200. ng Several Content Blocks To approve several submitted content blocks 1 Select the submitted content blocks you want to approve as described in Selecting Multiple Submitted Content Blocks on page 68 2 Once selected click the Approve All button Ee 3 The following message appears pen Microsoft Internet Explorer COX 2 This action will approve all the selected content changes awaiting your approval ws This may cause some content blocks to become published or deleted Do you wish to continue To continue with the approval click OK Once completed the approved content blocks will be e submitted to the next publisher e published immediately to the Web site Ektron CMS200 300 User Manual Version 4 7 Revision 1 69 Approving Declining Content Blocks e or deleted depending on the approval chain set for each content block Example of an Approval Chain The approval chain begins when a content contributor submits a new or edited content block If e mail is enabled an e mail is sent to the next approver in the approval chain The following example follows a typical content block from creation to publication Three users make up this approval chain e Sports Writer creates sports content e Sports Editor edits and publishes all sports articles e Editor In Chief edits and publishes all articles Each user has different permissions corresponding to their roles Creating a Content Block The first st
201. nges Ektron CMS200 300 User Manual Version 4 7 Revision 1 122 Library Folder Overwriting Files If a library file becomes out of date or if the wrong version was copied you may replace it with a new version Overwriting files allows you to minimize disk space and the number of library files NOTE The ability to overwrite a library file is a privilege granted by the system administrator If you do not see an Overwrite button BW on the View Library ltem in Folder screen you do not have permission to overwrite To overwrite a file follow these steps 1 Navigate to the view file screen for the file you want to overwrite as described in Viewing Files on page 119 2 Click the Overwrite button Fy 3 The overwrite file screen appears g Ektron CMS300 Workarea tor Application Administrator Microsoft Internet Explorer Bags Be O Pebeors as Oe a hn E a Pret FaLa ria 1 x Overwrite Library Item in Folder Contenti files I H e E 192 168 0 171 C8 A eP Siar Library z Title Filename a Forms oe ee Punctuation rules CMS300Sample uploadedFiles Punctuation Introducing Lists doc Browse Please select a replacement file H Human Fesi ETa Marketing 24 Products Current library item Preview Punctuation rules E j Done EE DS Ke 2 Internet a 4 Click the Browse button Browse 5 A window opens that lets you locate the new f
202. nnnnnnnnn nnn 173 The Structure of Menus and Menu Items cccssseeeseeeeees 173 Access to the Menus Feature cccccsssscccseeecesseeceeeeeseeeeeseaees 174 Working with MenuS oi ccsieccennsncsesncentvcnsivensiccnsencsscecerteteanestensicnas 175 PIN a New MENU ssnin ct sien adansd eupalas nese caseainees 175 Adding a Menu ltem sack swnephpinces eocvedanickenvepatieenntspestdecsesinenestetacnnpeeeneiens 178 See a E E E E E T E E 183 cdnn a Morii MO estenent E ERR R RE 185 VIN a O ira EE EEE 190 Deleting a Menu avs cietrsgreiaantonnrencketntes dienetiekaneueicdasahngaaheeieimeaioartividen 195 Deleting a Menu Hem ssncnsrsiieiwisnennnn 196 Updating Your User Profil scccssesssseeseseseeeeeeees 198 Viewing Your Profile acisiccnicsssienisdncasiosndevasdnupedeuancstyaneawanadeanndes 198 Accessing Online Help cesseceseeceseceneeceseeeneeenees 203 Searching for COMTI seicicesecdensncssencciaracacinvsantersnwensnastenese 207 Seale h UNS csesacaptaneaaintaceaeianecsocenuucnautasmasnenisheaterindueemuicieatas 207 PN Aae e N E E EE A E TE T 208 AOV ONCA rE 208 S eae E o NE A AA E N EEN A T ease 208 varr Pantal Nor errn navtemueeniereepe 208 Introduction to EWebDEGItPIO ccceeseeeeeeeeeeeeeeeeeeeeeees 209 Using CWeDEGItPLO cc ecssssseseceesesesecesseseeseseeseseesesaesesaeseseeeansees 210 Organization of this Documentation ccccssseeseeseeseeees 210 Ektro
203. ntent block you want to approve or decline l CONTACT ERTFON Wel Put Put l RC International Announces the RC Cheetah Del m1 KRlewae PF ambankt Di rF Ektron CMS200 300 User Manual Version 4 7 Revision 1 65 Approving Declining Content Blocks 5 The View Content Awaiting Approval Screen appears a Ektron CMS300 Workarea for Application Administrator Microsoft Internet Explorer 1 x View All Content Awaiting Approval Smart Desktop Tasks Select All Clear All EiT Reports Title Request Type Start Date Submitted by Path O Trinity In Line Pipe Publish None Specified Edit John y E REER TS Internet a This screen displays the following information about the content block Feld di uae Content Title Title given to content block ID number assigned to content block by Ektron CMS200 300 Current status of content block See Also Appendix A Content Statuses on page 416 User who submitted content block Ektron CMS200 300 User Manual Version 4 7 Revision 1 66 Approving Declining Content Blocks This is the Approvals Current approval chain for content block History Comment History comment that has been assigned to content block Metadata Metadata assigned to content block See Also Adding or Editing Metadata on page 53 Summary Summary created for content block See Also Adding a Content Block Summary on page 48 Body of content that has been submitted A toolb
204. ntrod ii iii ii i iin 3 Click the file you want to preview 4 The view file screen appears Ektron CMS200 300 User Manual Version 4 7 Revision 1 120 Library Folder 8 Ektron CM5300 Workarea for Application Administrator Microsolt Internet Explorer Dt ee 1x 192 162 0171 WL 3 Library SE Human Rese ae Marketing aH Products Title Punctuation rules Filename fCMS300Sample uploadedFiles Punctuation Introducing Lists doc Library ID 35 Parent Folder Content Last User To Edit 4pplication Administrator Last Edit Date 19 May 2004 11 18 AM Date Created 19 May 2004 11 186 AM Preview Punctuation rules E j Done a E 9 Internet A The table below describes each field on the screen Fed Description Title assigned by user who copied or edited it Filename and location on the server Library ID ID number assigned by Ektron CMS200 300 when file was originally copied File s parent folder Users need permissions to this folder to insert the file into content 5 To view the file click the Preview link at the bottom of the screen 6 The application used to open the selected file type launches and displays the file Ektron CMS200 300 User Manual Version 4 7 Revision 1 121 Library Folder NOTE You may need to download some files before you can be view them for example mdb mp3 zip etc 7 To close the preview window
205. nual Version 4 7 Revision 1 279 Editing Images Open Standard Toolbar Button Description Select an image for editing The image can be on your computer or a local area network Dialog Box Ektron CMS200 300 User Manual Version 4 7 Revision 1 280 Editing Images Load Image Look in Sy ew eblmage dit gt F E History ail i ee Deskto m Files of type JPEG Files jpa peg Cancel Open as read only To change the type of file that appears in the window click the down arrow circled above to the right of the Files of type field Your system administrator determines which types of files you can edit Oval Standard Toolbar Button a Description Draws an oval To use this command click the oval command drag the line and release the mouse To change the oval s line size or color place the cursor on the line and press the right mouse button to display the Attributes menu Dialog Box Ektron CMS200 300 User Manual Version 4 7 Revision 1 281 Editing Images Attributes E4 Line Attributes Color Attributes Line Size E I Highlight Cancel Paste as New Image Standard Toolbar Button Description After you copy or cut an image or an area of an image use paste as new image to insert it into a new file Before creating a new file WeblmageFX asks if you want to save changes to current file Pointer Selection Standard Toolbar Button
206. of the tab oath tha ceacirnes saree thes If you want a cell s border to disappear set it to the same color as the table s background color To change the color of a cell s border follow these steps 1 Move the cursor to the cell and right click the mouse 2 Click Cell Properties from the menu Ektron CMS200 300 User Manual Version 4 7 Revision 1 326 Working with Table Cells Heer Wale eet Ron eer Loni Verse ECE aay PEELE eo Unihie Ete hee Aege EEIE SEEE 3 Click the Border Color field on the Cell Properties dialog box 4 When you click that field a Windows Color selection box appears Click the color that you want to apply to the cell border See Also Using the Color Box on page 331 Ektron CMS200 300 User Manual Version 4 7 Revision 1 327 Working with Table Cells Basic colors EE EHHH Define Custom Colors gt gt OF Cancel Specifying a Cell s Background Color Specifying a Table s Background Color on page 315 explains how to apply a background color to a table You can also apply a background color to a cell To apply a background color to a cell follow these steps Move the cursor to the cell and right click the mouse Click Cell Properties from the menu 3 Click the Background Color field on the Cell Properties dialog box Custom Background Background Color M Unassigned 4 When you click that field a Windows Color se
207. of the text This is the default alignment The bottom of the picture with the bottom AbsBottom of the text absbottom Resetting Width Height Border Thickness and Alignment If you adjust the picture s width height border thickness and or alignment and later want to restore all of those settings to their original values click the Reset button Ektron CMS200 300 User Manual Version 4 7 Revision 1 257 Inserting Images Layout Width 20 Height 20 Border Thickness fo Alignment Mot set 7 L r f Note that you cannot selectively restore some settings the Reset button automatically restores all of them Adding Space around the Picture On the Picture Properties dialog box you can use the Spacing fields Horizontal and Vertical to add space around the picture You enter a number of pixels to determine spacing value Spacing Horizontal 0 Vertical 0 Ektron CMS200 300 User Manual Version 4 7 Revision 1 258 Inserting Images The following graphic illustrates the effect of adding spacing to a picture This image has no vertical or horizontal space BS Ba This image has 20 prels of vertical space no horizontal space This image has 20 pels of horizontal space no vertical space BS BS This image has 20 pzels of vertical space and 20 preels of horizontal space Editing the Picture s Title The title that you entered in the Insert Media Item dialog box defaul
208. on The search would yield only content blocks that include that phrase Match Partial Words Although you cannot search for wild cards the Match Partial Words option does almost the same For example enter at into the search text field then check the Match Partial Words box When you run the search it returns all content blocks with the letters at This search could find words such as At Bat Chatter Atoll ATM etc Note that unlike the other search options you can include or exclude the partial word option in addition to the other three options All the Words Any of the Words Exact Phrase Ektron CMS200 300 User Manual Version 4 7 Revision 1 208 Introduction to eWebEditPro eWebEditPro is a browser based Web content editor designed for dynamic Web sites It lets you create and publish your own Web content in any language supported by the operating system and your Web site More specifically eWebEditPro lets you perform Web page editing functions such as copy content from any Windows based application use Microsoft Word to edit Web content cut copy and paste find and replace text check spelling edit an image change font style size attributes bold italics underline and color begin lines with bullets or numbers adjust indentation right center or left justify text and images add a bookmark hyperlink image or table view your text as WYSIWYG or HTML code insert o
209. on CMS200 300 User Manual Version 4 7 Revision 1 50 Adding a Content Block Summary 3 The Edit Summary window opens View Content Home Page Content LA f ie i Lp B ical i Ec i 6 3 E a ES WIEAW En g lish U 5 Y amp gdi 5E lect lain guage Summary Metadata Summary Welcome to RC International Click the Edit button The summary opens within the editor Make the necessary changes Click the Save button E The summary is saved and the View Content page is displayed with a status of checked out oe Se Ektron CMS200 300 User Manual Version 4 7 Revision 1 51 Adding or Editing Metadata Adding or Editing Metadata What is Metadata After you create or update a content block it is typically published to the World Wide Web WWW Since the Web has millions of pages Metadata makes it easier for people to find your content Programs that search the Web such as Google look at the page s title and metadata keywords to determine if it should return your Web page on its list of results To improve search program results Ektron CMS200 300 provides two fields within the Metadata feature e Metadata Title appears on the search results screen to further define your Web page Es bg mip x Ee Sa B aai gie Sa ee Peed ee Snan peed a a Sa ee eaaa aa e T E A ae S ae i na oe aa e eA a alas z m r TETA i ae mes x zj i od grn SE re NINT de Eve peek ee by A be we ow Ee ee oe Be ot NTN aera Y a
210. on a page WARNING Some older browsers for example Netscape 4 do not display absolutely positioned elements Absolute position uses the style attribute If you use this feature the content is not compatible with all browsers Button Function a Position Lets you move selected table or image anywhere on the screen Locks selected table or image at its current screen position Nothing can move a locked object To move the object unlock it by clicking this button again ia Lock If two or more images overlay each other moves the selected image in front of the others Th Move to Front Ektron CMS200 300 User Manual Version 4 7 Revision 1 222 Toolbar Buttons If two or more images overlay each other moves the selected image behind the others Ta Move to Back If two or more images overlay each other moves the selected image one level Lh Move Forward closer to the front If two or more images overlay each other moves the selected image one level closer to the back If text overlays an image move the image in front of the text If anim rl move the text in front of the image Below Text an image overlays text V g Text Direction Options Le Move Backward The text direction menu options is dla allow bi directional editing of text which is useful for Arabic Farsi and Hebrew The client computer must also support the language The text buttons determine the editing direction wh
211. one mentioned above or a dynamic path such as CMS200 300Sample index aspx id 25 Ektron CMS200 300 User Manual Version 4 7 Revision 1 176 Working with Menus Field Description Template Link Note This field applies to content blocks only It has no effect on other types of menu items Such as images If you want to apply a template to this menu enter the template here If you do all content blocks on this menu use this template when selected from the menu If you do not enter a template here the content blocks on this menu use the template specified in their quicklink Overriding the Template Link You can override the menu template for any content block on this menu and instead use the template specified in its quicklink To do so follow these steps 1 Add all items to the menu See Adding a Menu Item on page 178 Go to the View Menus option Click More Info Click the menu item you want to change At the Link field change the value from Menu Template to Quick Link Link OuickLink Menu Template Important If you created menus prior to upgrading to this version of Ektron CMS200 300 those menu items are assigned as quicklinks You cannot change them to template links simply by entering a template link here Instead you must go to each menu item and change the Link field value from QuickLink to Menu Template as illustrated above Add a more detailed description for the menu that will be a
212. operating instructions ili negligence or accident or iv modifications to the Software by any person or entity other than Company In the event of a breach of warranty Customer s sole and exclusive remedy is repair of all or any portion of the Software If such remedy fails of its essential purpose Customer s sole remedy and Ektron s maximum liability shall be a refund of the paid purchase price for the defective Products only This limited warranty is only valid if Ektron receives written notice of breach of warranty within thirty days after the warranty period expires 5 Limitation of Warranties and Liability THE SOFTWARE AND DOCUMENTATION ARE SOLD AS IS AND WITHOUT ANY WARRANTIES AS TO THE PERFORMANCE MERCHANTIBILITY DESIGN OR OPERATION OF THE SOFTWARE NO WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE IS OFFERED EXCEPT AS DESCRIBED IN SECTION 4 ALL WARRANTIES EXPRESS AND IMPLIED ARE HEREBY DISCLAIMED NEITHER COMPANY NOR ITS SUPPLIERS SHALL BE LIABLE FOR ANY LOSS OF PROFITS LOSS OF BUSINESS OR GOODWILL LOSS OF DATA OR USE OF DATA INTERRUPTION OF BUSINESS NOR FOR ANY OTHER INDIRECT SPECIAL INCIDENTAL OR CONSEQUENTIAL DAMAGES OF ANY KIND UNDER OR ARISING OUT OF OR IN ANY RELATED TO THIS AGREEMENT HOWEVER CAUSED WHETHER FOR BREACH OF WARRANTY BREACH OR REPUDIATION OF CONTRACT TORT NEGLIGENCE OR OTHERWISE EVEN IF COMPANY OR ITS REPRESENTATIVES HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH LOSS 6 Miscellaneous
213. or they can click the text to jump to the site Although most jumps go to the top of another Web page you can also jump to a bookmark within a Web page This section explains e Creating a Hyperlink e Testing a Hyperlink e Creating a Hyperlink to a Location within a Web Page e Editing a Hyperlink e Removing a Hyperlink e Preventing a URL from Becoming a Hyperlink Creating a Hyperlink When creating a hyperlink you must specify a e source the text or image the user clicks to move to the destination e destination the Web page to which the display moves when the user clicks the source Ektron CMS200 300 User Manual Version 4 7 Revision 1 351 Using Hyperlinks To continue with the above example Ektron Web Site is the source and the Web page available at www extron com IS the destination To create a hyperlink click the Hyperlink button B When you do the Hyperlink dialog box appears From there you can select from a list of Web pages also known as Quick Links Or if the page you are jumping to is not on the list enter the url address of the destination Web page Each choice is described below Using a Quick Link Your Web masier can add to the Hyperlink dialog box any number of Quick Links that is Web addresses that you can link to simply by selecting an item from a drop down menu Quick Link select link Ektron Technical Support Quick links are quick because you do not nee
214. or jumps when the user clicks the source To continue with the above example a meeting date is the source and the meeting minutes are the bookmark To create a bookmark follow these steps 1 Select the bookmark text or image Click the Bookmark button AM The Bookmark dialog box appears Enter the name of the bookmark The bookmark can include the following non alphabetic characters amp 49 Bookmark Ea Bookmark name October _2000_minutes Delete Henane Hata Close 4 Click Add 5 The editor screen returns The bookmark does not appear on the page Select the source text or image Click the Hyperlink button E The Hyperlink dialog box appears Click the down arrow to the right of the Quick Link field and click the bookmark you created in Step 3 Ektron CMS200 300 User Manual Version 4 7 Revision 1 348 Using Bookmarks ite z select link ooo select link this page October 2000_minutes this page Top 9 If desired you can use the Target Frame field to change the window in which the destination text appears For details see Changing the Destination Window on page 349 If you leave the Target Frame field blank the new window replaces the current window 10 Click OK Changing the Destination Window While defining hypertext you can use the Target Frame field on the Hyperlink dialog box to change the window in which the destination page appears
215. or lower of a search term In other words if you enter Bob in the Find What field the search finds bob Bob BOB etc lf you want the search to be case sensitive use the Match case check box on the Find window If you enter Bob in the Find What field and place a check in the Match case box the search only stops at Bob not bob or BOB Find And Replace Find what iit hi Find Next Replace with T Match whole word only Replace All Direction Up Down Cancel Replace a Ektron CMS200 300 User Manual Version 4 7 Revision 1 237 Finding and Replacing Text Whole Word Match By default the search finds any occurrence of the text that you type into the Find what field For example if you enter the the search finds the word the as well as those letters embedded in other words such as others and theater lf you want the search to find only whole word occurrences of the text you type into the Find what field click the Match whole words only box in the Find dialog box Find And Replace ww ooo Replace with T Match whole word only _ Beplace Match case e Direction s 9 Lan Cancel Replace Ektron CMS200 300 User Manual Version 4 7 Revision 1 238 Checking Spelling The eWebEditPro editor can check your spelling as you type or whenever you want to check it The rest of this section explains Disabling Script Blocking Check Spelling as You Type Checking Spelling Upon De
216. or more information see Split Cell Divides a cell into two Each cell Splitting a Cell on page 341 occupies one half the size of the original cell Table Properties Displays and lets you edit table The Table Properties Dialog Box on properties such as the number of page 300 rows and columns cell padding and borders Cell Properties Displays and lets you edit cell The Cell Properties Dialog Box on properties such as width and page 302 alignment The Table Properties Dialog Box The Insert Table dialog box lets you manipulate most elements of a table s appearance Ektron CMS200 300 User Manual Version 4 7 Revision 1 300 Table Dialog Boxes and Menus The following table lists the fields on this dialog box and refers you to the section that explains each field Field s Size Rows Columns Layout Width Layout Horizontal Alignment Background Color Background Image Borders Use Default Color Border Color Cell Padding Cell Spacing Lets you specify The number of rows and columns in the table Table width The table s alignment across the Web page The background color of the table A background image for the table Whether or not to use the default color gray for table borders If you do not use the default the color of the table border The size of the table border The space in pixels between the cell text and a cell s border The space in p
217. orkarea After a collection is created you can add or remove content block links to and from it Adding Content Blocks to the Collection For information about adding content block links to a collection see Assigning Content Blocks to the Collection on page 143 Removing Content Blocks from the Collection To remove acontent block link from a collection follow these steps 1 Access the collections screen for the content folder in which you want to add the collection as described in Finding a Collection by Navigating to its Content Folder on page 136 2 Access the View Collection Screen as described in Viewing a Collection on page 139 3 Click the Remove button The Delete Items from Collection screen appears 5 Click boxes next to links that you want to delete Select All Clear All Title Home Page Content L Support Page i Plastic Molder 123 RC Cheetah RC Redstar I Contact Ektron C New Content Block Click Select All to select all boxes ID 1 3 Ln Click Clear All to remove all check marks 6 Click the delete button 0 Ektron CMS200 300 User Manual Version 4 7 Revision 1 CI CI fc CI cy ct CI Administrator Workarea Reordering Collections List After a collection is created and more than one content block is assigned to it you can reorder the collections list To do so follow these steps 1 Access the collections
218. ory Comment This is what the user will see when they visit our sample site Approver List E admin Content Title Home Page Content hMetadata Title Welcome to RC International Keywords RC International RC racing remote control airplanes cars Summary Welcome to RC International Content Welcome to RC International When viewing a historical version of a content block you can perform three actions Restore ep Restore historical version of Restoring a Previous content block Version on page 96 Compare ae Compare historical version of on page 98 fe content block to current version Ektron CMS200 300 User Manual Version 4 7 Revision 1 95 Viewing and Restoring Previous Content Blocks Remove XSLT Remove XSLT applied to XML Removing Applied XSLT on XML Content Only content block page 97 Each task is explained below Restoring a Previous Version NOTE The ability to restore a content block is a privilege granted by the system administrator If you do not see a Restore button ftp on the View Content History screen you do not have permission to do so 1 Select an historical version of the content that you want to restore as described in Viewing a Historical Version of a Content Block on page 94 Click the Restore button Er 3 The content history window closes and you return to the View Content page or the Web page with the content in a checked in status 4 lf d
219. oth you can log into Ektron CMS200 300 and begin managing Web site content This manual uses the Ektron CMS200 300 sample Web site to demonstrate the product Logging into the Sample Web Site Ektron CMS200 300 User Manual Version 4 7 Revision 1 To access the Ektron CMS200 300 sample site 1 In your Web browser navigate to the URL of your Ektron CMS200 300 Web site Your system administrator provides this 2 Click Login at the top right corner of the screen Login Contact Ektron Logging In and Out 3 The login screen appears E CMS300 Login Information Microsoft Internet Explorer File Edit View Favorites Tools Help Q x k 3 x 2 A J Search Se Favorites GA media a A Address 2 btn 127 00 ificmssamplelogin asp 2 a0 RC international Home Products Support News Careers Search Calendar Login Contact Ektror Logging into CMS300 is easy Simply click on the Login button below 4 pop up window will appear Use the username aghon and the password adnun This login will allow you to browse through the administrator s workarea All the functionality of CMS300 is controlled from this workarea MOTE The Ektron CMS300 sample site has 3 content sections that use XML RC Cars RC Planes and Human Resources After logging in please use the site navigation or the following links to see how easy it is to work with XML within ChMS300 Products Careers For a complete
220. owing information for the select box Name Size the number of characters in the field If a user s entry exceeds the size the field scrolls to the right Allow multiple determines if a user responding to this selection box can choose more than one option Option name the internal value assigned to this option Display name the user sees this text in the selection box This dialog also has three buttons described below Add lets you add a new option to the selection box Change lets you change the selected option s option name or display name Delete removes option from selection list Note that you can place a check mark next to an option to specify that option as a default value on the form Lepap Mamie high school Add Change Del fq high chool high school C college college If you place a check mark next to an option the user only needs to press lt Tab gt to select the option as opposed to placing the cursor next to the option and clicking the mouse Ektron CMS200 300 User Manual Version 4 7 Revision 1 228 Toolbar Buttons Ei Inserts a File Upload field and a Browse button For example File Upload lt input type file size 10 name Save gt When you click this button a dialog box prompts you to enter the following information for the File Upload e Name e Size the number of characters in the field If a user s entry exceeds the size the field scrolls to the right
221. perties Dialog Box When the first Picture Properties dialog box appears click the Select New File button When you do the Insert Media Item dialog box appears This box and lets you insert a picture from your computer and any network folder available to your computer or from the Web server Ektron CMS200 300 User Manual Version 4 7 Revision 1 248 Inserting Images to which your computer is connected Both choices are described below Insert Media Item Microsoft Internet Explorer Inserting a Picture from the Server The top left corner of the dialog box Illustrated below lists the pictures on the Web server 8 Insert Media Item Microsof Ektron CMS200 300 User Manual Version 4 7 Revision 1 249 Inserting Images Pictures that you previously inserted appear on this list as do pictures inserted by other users connected to that server To insert a picture from the server follow these steps 1 Click the picture from the To Select an Existing File field that you want to insert 2 Information about the picture s file size width and height appears in the upper right corner of the dialog box 3 If you want to view a picture before inserting it click Preview on the right side of the dialog box Click OK The Picture Properties dialog box reappears Here you can change the properties of the picture For more information see e Adjusting a Picture on page 253 e Setting a Border on
222. pied you may copy it by using the lower left section of the screen 6 Click the file that you want to insert into the content block NOTE You may preview the file by clicking the preview button 7 Click the insert button M to insert the file 8 A hyperlink to the file appears in your content y X nbsp TM Punctuation rules You can click the link to open the file Ektron CMS200 300 User Manual Version 4 7 Revision 1 127 Library Folder Hyperlinks For a definition of the term hyperlinks see Terms Used in this Chapter on page 111 Adding Hyperlinks To add a hyperlink to editor content follow the procedure described in Files on page 116 The only difference is that you add a hyperlink instead of a file Viewing Hyperlinks To view a hyperlink follow the procedure described in Viewing Files on page 119 The only difference is that you view a hyperlink instead of a file Editing Hyperlinks To edit a hyperlink follow the procedure described in Editing a File s Title on page 122 The only difference is that you edit a hyperlink title instead of a file title You can also edit the URL Adding Hyperlinks to Your Content Once a hyperlink is added to the library users can add the hyperlink to their content blocks To add a hyperlink to a content block follow the procedure described in Adding a File to Your Content on page 124 The only difference is that you add a h
223. proval by one or more individuals who oversee changes to your Web site These people can review edit and approve the change When the last approver signs off the new content becomes available on the Web site In some cases you are one of the content approvers In this case you receive an email notifying you that a content block needs approval You look it over change it as needed then pass it on to the next approver If you do not agree with the changes you can decline the request In this case the user who made the edits is informed that the change is not approved The following graphic illustrates the content approval cycle Greate or edit content Publish to To help track a content block s position in this workflow Ektron CMS200 300 assigns a status to each content block The status determines what you can do with a content block and indicates what must occur in order for it to get published to the web site For more information see Appendix A Content Statuses on page 36 Ektron CMS200 300 User Manual Version 4 7 Revision 1 5 Logging In and Out Logging In and Out Prerequisites NOTE This section explains how to log in and out of Ektron CMS200 300 and to use the site preview feature Once your Webmaster or administrator installs Ektron CMS200 300 you need the following items before you can use it e URL Web address of Ektron CMS200 300 Web site e Username and Password Once you acquire b
224. r on page 178 Click the Add Item button EP The Add Menu page opens displaying a list of items that can be added to the menu Ektron CMS200 300 User Manual Version 4 7 Revision 1 178 Working with Menus 4 Use the table below to select the type of menu item and follow the steps to add that menu item Assign this type of content to For details see the menu Content blocks Adding a Content Block as a Menu Item on page 180 Any library assets images files Adding a Library Asset as a Menu quicklinks hyperlinks to the menu Item on page 181 External hyperlinks Adding an External Hyperlink as a Menu Item on page 182 Sub menus to the main menu Adding a Sub Menu as a Menu item on page 183 Adding a Menu Item via Menus Folder To add a menu item via the menus folder follow these steps 1 Navigate to the menu that you want to add a menu item to Click the Add Item button d The Add Menu page displays a list of items that you can add to the menu 4 Refer to the table below for selecting the type of menu item and follow the steps to add that menu item Assign this type of content to For details see the menu Content blocks Adding a Content Block as a Menu Item on page 180 Any library assets images files Adding a Library Asset as a Menu quicklinks hyperlinks to the menu Item on page 181 External hyperlinks Adding an External Hyperlink as a Menu Item on page 182
225. r example blue or purple if visited Ektron CMS200 300 User Manual Version 4 7 Revision 1 255 Inserting Images Aligning the Picture To align a picture use the Alignment field on the Picture Properties dialog box Layout width Height Border Thickness Alignment Reset When deciding how to align a picture you need to become familiar with these terms e baseline of text the imaginary line on which the text lies Some letters Such as g p and y have descenders segments of letters that extend below the baseline e bottom of text the lowest section of a line to which a descender extends e top of text the highest spot of a line to which any segment of a letter extends e vertical center the midpoint between the top and bottom of the line top vertical 5 OCCUPYING r bottom The following table lists your alignment choices Ektron CMS200 300 User Manual Version 4 7 Revision 1 256 Inserting Images To align Click this in the Alignment field The picture on the left margin allowing Left subsequent text to wrap around it The picture on the right margin allowing subsequent text to wrap around it The top of the picture with the top of the Text Top Top text The vertical center of the picture with the baseline of the text The vertical center of the picture with the AbsMiddle vertical center of the text absmiddle The bottom of the picture with the Bottom Baseline baseline
226. r Button Description Ektron CMS200 300 User Manual Version 4 7 Revision 1 284 Editing Images If you use the Undo command and then decide that it was a mistake use this command It re applies the changes from the command that occurred before you pressed Undo See Also Undo on page 292 Reset Zoom Ratio Standard Toolbar Button G Description Displays image at full size See Also Zoom In on page 292 Zoom Out on page 293 Rotate Standard Toolbar Button go Description Turns an image a specified number of degrees Note that the dialog box lets you rotate the image e left or right e 90 180 or 270 degrees e any number of degrees between 1 and 359 Dialog Box Ektron CMS200 300 User Manual Version 4 7 Revision 1 285 Editing Images w Rotate 0 Right 7180 C 270 fao 1 355 cel Save Standard Toolbar Button tl Description Save changes to an image If required information is missing such as the image name you are prompted for this information Ektron CMS200 300 User Manual Version 4 7 Revision 1 286 Editing Images Dialog Box Save Image As ea Save ini ADOBEAPP image gear Program Files EDE C Inetpub CI PSFONTS CFUSION Install L System Volume Config Msi OnE dit_Marual Tech Pubs det Documents and Settings rmspclrit Temp EktronD ew MSSOQL unzipped ewebeditpra My Music wl file drop Norton SystemVorks20071 v4 vbroker My Documents framema
227. r below it e The right frame shows content blocks in the currently selected folder Above the right frame is a toolbar of buttons that represent tasks you can perform on a selected content block e The lower left frame shows Ektron CMS200 300 s top level folders Ektron CMS200 300 User Manual Version 4 7 Revision 1 27 Working with Folders and Content Blocks Ektron CMS300 Workarea for John Edit Microsoft Internet Explorer ene VWorkarea l A X View Contents of Folder Cy O 192 168 0 171 CME E FS F Fi Gh h W oe ee i Da Bem a am D Ba D B A a Doa D a D D Da D Da Dem A D D Da D ee Ba F De D Da OBa Don a DMa D Da D a Do Da A Da ee Wa Bem U Da D Dea Da D B Ba Ba D Ba U De Ben D Ba D Be Be D Ba OBa os U D D Bam D e D Ba Bem D a D De Dem E Da D Ge Dm D Ba E D Dam E Da E Da Baa H De H Ba Daa D Ba A a Da D a D e B E a HI i ontent Title 1D Status Date Modified Last Editor L Forms Contact Ektron 15 A 23 Jul 2003 03 25 PM Administrator Applicati H Human Resouri Greeting 24 04 Dec 2003 10 57 AM Administrator Applicat 5 Marketing Home Paqe Content 1 04 Dec 2003 10 20 4M Administrator 4oplicat HE Products Introducing the RC Redstar 23 04 Dec 2003 10 26 AM Administrator 4oplicat s Support SNES Syndication Support Page g 27 Aug 2002 02 18 PM Administrator Applicati P fa E Private Content 2 amp D3 Mar 2004 03 12 PM Administrator Applicati fa Trinity In Line Pipe 22 5 04 Dec 2003 11 12 AM Edit John
228. r clean HTML code You gain access to these functions either from the toolbar at the top of the editor window or from a menu that appears when you right click the mouse inside the editor Ektron CMS200 300 User Manual Version 4 7 Revision 1 209 Introduction to eWebEaditPro Using eWebEditPro eWebEditPro is like many other word processing applications You type text and then use toolbar buttons illustrated below and menu options to change the text s appearance or perform functions on it such as spell checking I Bi Apply Style Normal Organization of this Documentation The next section Creating a Simple Web Page on page 211 walks you through the steps required to create a simple Web page The following section Toolbar Buttons on page 215 explains e each toolbar button e functions that appear when you right click the mouse Many of these functions are simple and require only a brief explanation The last section Using eWebEditPro s Advanced Features on page 233 explains how to use the more advanced features Ektron CMS200 300 User Manual Version 4 7 Revision 1 210 Creating a Simple Web Page This section walks you through the process of creating a simple Web page using only a few of the many features available Later sections explain all of the features and how to use them Your Finished Web Page When you finish this exercise your simple Web page will look like this II Wt
229. re on page 105for additional information As you can see the Compare Content window is comprised of the following e Toolbar e Content window Ektron CMS200 300 User Manual Version 4 7 Revision 1 100 Comparing Versions of a Content Block e View content tabs 24 CMS Compare Microsoft Internet Explorer Toolbar alulal2ix J Welcome to RC international EC FT is dedicated to the RC racing enthusiasts We eat work play and lve EC racing In three short ye EC ational has become one of the leading manufactures of EC racing and flying velucles Our dedication to the sport and the enthusiasts who play it has endeared our products to the EC community We will continue striving to improve our affordable products and hope you will become an EC international member Content Area View Tabs _ Published Staged Each area is explained in the following sections Toolbar The content comparison toolbar contains five buttons explained below aor e e Print Sends content to local or network printer Note This option prints the content currently displayed whether it is the compared content published content or staged content Ektron CMS200 300 User Manual Version 4 7 Revision 1 101 Comparing Versions of a Content Block ee Saves a copy in HTML format on your local machine or network When saved as a physical file the HTML may be edited However the changes are not saved to the Web Serv
230. rea E Ektron CMS300 Workarea for John Edit Microsoft Internet Explorer EE 1 x Smart Desktop for John Edit D 192 168 0272 ACME H Content Content Awaiting Approval 0 L Content Currently Checked Out 2 Tasks 0 ype Mitte Ektron CMS200 300 User Manual Version 4 7 Revision 1 133 Administrator Workarea 2 From the lower left side of the Workarea click the Modules folder OG Modules 6 Collections 2 Menus He Calendars Click collections to work with collections Click calendar to work with calendars Click menu to work with menus Ektron CMS200 300 User Manual Version 4 7 Revision 1 134 Administrator Workarea Working with Collections A collection provides a list of content blocks that can be placed on a Web page to offer readers a list of links to relevant content blocks In the following illustration the circled content is an example of how a collection appears on a Web page Home Products RO Sportster BAC Cheetah RC Lilly BAC Redstar RC Internationals most successful Support Mews Careers Search Calendar RG Cars Product Name RG Cheetah Description RC Internationals most successful entry in to the competitive RC racing world is the RC Cheetah The RC Cheetah is designed for the hard core RC enthusiast The Cheetah is sleek agile well behaved an the track and extremely FAST Since its Introduction the RC Cheetah
231. reen The EditorlnChief has a publish button instead of a submit button because he is the last approver in the approval chain When he approves the content block it is published to the Web site Just like the previous user the last user has the following options ees Approve Sends the content to the next approver in the approval chain Decline 1 Sends an email to the creator notifying him her that the content was declined 2 Removes the content from the approval chain Invokes the editor The approver can make changes to the content block After reviewing the content the EditorInChief decides that the content is great and publishes the content block to the Web site When the content block is published and becomes live on the Web site the approval chain of the content is complete Ektron CMS200 300 User Manual Version 4 7 Revision 1 77 Approving Declining Content Blocks The user who created the content block receives an email notifying him that it was published Review Let s review what happened during the life cycle of the content block 1 The user SportsWriter created and submitted a new content block 2 The first approver SportsEditor received an email informing him a content block was awaiting his approval 3 SportsEditor reviewed and approved the content block The final approver EditorInChief received an email informing him of a content block awaiting his approval 5 EditorlnChief
232. relevant information on the calendar Organization of this Chapter This chapter explains all of the tasks you can perform with calendars through the following subtopics e Accessing the List of Calendars on page 153 e Viewing a Calendar on page 157 e Viewing a Calendar Event on page 159 e Adding a Calendar Event on page 161 e Adding a New Content Block for a Calendar Event on page 166 e Editing Calendar Events on page 169 e Deleting Calendar Events on page 171 Accessing the List of Calendars To access the calendar screen follow these steps 1 Access the Modules folder which appears in the lower left corner of the Workarea 2 Click the Calendars folder O Modules 4 Collections 36 Calendars HE MemberShips 3 The Calendar Modules screen appears It lists all calendars currently in the system Ektron CMS200 300 User Manual Version 4 7 Revision 1 153 Administrator Workarea Calendar modules Title ID Description Path RE International 1 listing of events for RE International news y Calendar events NOTE Only system administrators can create a new calendar 4 Click any calendar Ektron CMS200 300 User Manual Version 4 7 Revision 1 154 Administrator Workarea 5 The View Calendar screen appears showing information about the selected calendar View Calendar RC International Calendar T tiii Title EC International Calendar ID 1 PE REN listing of events
233. reviewed and published the content block to the Web site 6 SportsWriter receives an email that the content block was published on the Web site Ektron CMS200 300 User Manual Version 4 7 Revision 1 78 Administrator Workarea Content Workflow Reports The reports folder contains several reports to help you manage the workflow of content blocks through Ektron CMS200 300 In most cases you choose a report that corresponds to a content block status then view all content blocks in that status If appropriate you can perform tasks on selected content blocks For example you can check in checked out content blocks This chapter explains how to access the reports folder in your Workarea what information is on the reports and actions you can perform on the content blocks that appear on the reports Accessing Reports Folder Reports Approvals Checked In Content Rep Checked Out Content Re New Content Report Submitted Content Repo Content Pending Start O Expired Content Report Content To Expire oo 00 00 0 7 Click any report to view it The following sections explain each report and actions you can perform after viewing them Accessing the Reports Folder To access the Reports folder follow these steps Ektron CMS200 300 User Manual Version 4 7 Revision 1 79 Administrator Workarea 1 Log in to your Ektron CMS200 300 Web site and access the Workarea 2 Access the Smart Desktop see Accessing the Workar
234. rrange text in columns Ektron CMS200 300 User Manual Version 4 7 Revision 1 296 Introduction to Tables NOTE HTML does not let you use tabs or spaces to align text in columns You must use a table to align columns You can remove the table s border so that no lines appear between the columns and rows To insert a table within a table follow these steps 1 Place the cursor in the cell into which you want to insert a table 2 Click the Insert Table button E3 3 Click Insert Table from the menu Insert Table Inzert Aor Insert Column Insert Cell Delete Rows Delete Columna Delete Cells Menge ells Split Cell Table Properties Cell Properties 4 The Insert Table dialog box appears 5 Edit the fields in the dialog box as needed Then click OK Ektron CMS200 300 User Manual Version 4 7 Revision 1 297 Table Dialog Boxes and Menus This section explains the menu options and dialog boxes you use to manipulate tables and cells In most cases you are referred to another section that describes the feature in more detail This section explains e The Insert Table Menu e The Table Properties Dialog Box e The Cell Properties Dialog Box e The Table Context Sensitive Menu The Insert Table Menu You access the Insert Table menu by clicking on the Insert Table button E while the cursor is inside a table NOTE Before you click the button make sure the table is not selected
235. s Lets you specify Whether text moves down to the next line when it reaches the specified width of a cell The alignment of data across a cell The alignment of data up and down within a cell The cell s background color if you want it to be different from the table s background color A background image for the cell Apply the table border color to this cell border Apply a color other than the table border color to this cell border Ektron CMS200 300 User Manual Version 4 7 Revision 1 For more information see Word Wrap on page 343 Setting Horizontal Alignment on page 335 Setting Vertical Alignment on page 338 Specifying a Cell s Background Color on page 328 Specifying a Background Image for a Cell on page 329 Setting a Cell s Border Color on page 326 303 Table Dialog Boxes and Menus The Table Context Sensitive Menu The following menu appears when you right click the mouse while the cursor is in a table Menus Cut Copy Paste Select All Clean HTML Hyperlink Insert HTML Insert Table Insert Row Insert Column Insert Cell Delete Rows Delete Columns Delete Cells Hege ells Split Cell Table Properties Cell Properties I er er ee ee The following table lists the menu options and where to get more information on each Menu Option Description For more information see Menus Displays toolbar menus Cl
236. s we ll choose Approve Second Approver After the content block is approved the next approver in the approval chain receives an email saying that the content block is ready for approval At this point the following events have taken place Content was created and submitted by SportsWriter 2 An email was sent to SportsEditor notifying him of the content awaiting his approval The content block was reviewed and approved by SportsEditor An email was sent to EditorlnChief notifying him of the content awaiting his approval 5 The content was submitted to EditorlnChief for final approval and publication EditorInChief logs in to Ektron CMS200 300 and accesses his workarea The workarea has an Approval folder with the content that is awaiting his approval EditorInChief navigates through the Approval folder until he finds the content block Ektron CMS200 300 User Manual Version 4 7 Revision 1 76 Approving Declining Content Blocks Smart Desktop for Application Administrator Content Awaiting Approval 1 3 View All Approvals Title Request Type Start Date Submitted by Path Trinity In Line Pipe Publish Hone Specified Edit John 4 From this window EditorlnChief can view information about the content block including title go live date user who created it etc Click the content that you want to approve This window is similar to the previous approver s but includes a Publish button at the top of the sc
237. s 316 Setting Table BOrders scccissssteccncassnissenissssassnenessecesssiaceverssanncenens 318 Assigning Border COlOr ccccccccsseseecceecseeeceeesueeeeeeeeeeeeeeeeeeesaaees 318 Assigning Border SZE eiescpsepsasascanceveceutneaceteisanarneeessecencaeoienssueniies 320 Working with Table Cell s cccccssseessesseeeeeseeseeseesennenees 322 Specifying the Width of a Cell ccscccesseeeeeseeseeneenseneees 322 inserting a JERemenee eens eres Steere Sone ener nnana 324 Destina a Ceia 325 Setting a Cell s Border Color ccccsssseeceeeeeceeseeseensesseeseeses 326 Specifying a Cell s Background Color cccsccsssseeesseeeeneees 328 Specifying a Background Image for a Cell cseseeeseseees 329 Uicliy le me GU BO aeeeeee nana arene reer caer Ai 331 Spanning ROWS or ColUMns ccccceeecceeeeeeseesseeeeeenseeseeeneees 332 Spanning More than One Row or Column cccccceseeeeeeeeeeeees 333 Aligning Text Within a Cell cccccssssseeseesseesesseeeeeneeseeneeees 335 Setting Horizontal Alignment vescciissseaccctonsshcsncedaseedetocdecseutadedevssectene 335 Setting Vertical AlQNIMENMNt 0 ccccc ccweceiees lt sneesiecseneoecetecdassencnteneennestcs 338 Spitting a Cell sain anenevenierannanacendanaaedsssrcnedatatusresueeaniasanestatacenaeis 341 Merging TWO CEIS sissiidinainnniiiaien a 342 adere lhi g e PA A AIA E E A T TA E A EE E 343 Setting Cell Padding and Spacing
238. s feature is useful when deleting a content block because it informs you of every content block that will include a dead link after you delete this content block You should then edit those content blocks and remove or change the obsolete quicklinks To use the link checker follow these steps 1 Access the View Content page for the content block whose links you want check as described in Viewing a Content Block on page 31 2 Click the Check Links button W 3 A page lists each content block that links to the current content block Click the title to access the View Content page for the selected content block From there you can remove or change the quicklink Ektron CMS200 300 User Manual Version 4 7 Revision 1 43 Working with Folders and Content Blocks Adding Sub Folders To further organize content in your Ektron CMS200 300 Web site you can create sub folders to store related content blocks NOTE The ability to delete a content block is a privilege granted by the system adminstrator If you do not see a Add Folder button Eh on the View Contents of Folder screen you do not have permission to do so To add a sub folder follow these steps 1 Navigate to and click the folder under which you want to create a sub folder DO 292 768 O27 2 OME S45 Content ao Human Resour 2 The contents of the folder appear in the main section of the Workarea Ektron CMS200 300 User Manual Version 4 7
239. s while others are squares If the box is a circle you can only choose one option If it is a Square you can select as many as you wish Only library assets that satisfy all search criteria appear on the Search found screen O Keywords Specify keywords that the search will use A keyword can be a complete or partial name The search looks for the keywords in the file s internal name for example airplane gif or title The title is assigned by the user when the image is inserted into the library All Types The search will include all library asset types Images only The search only includes images Ektron CMS200 300 User Manual Version 4 7 Revision 1 115 Library Folder Se Quicklinks Only The search only includes quicklinks Files Only The search only includes files Hyperlinks Only The search only includes hyperlinks Filename Search If you check this box the search considers only the file name not the title assigned by the user when the item is inserted into the library Only search items The search only considers library assets that last edited by myself were last modified by you Files For a definition of the term files see Terms Used in this Chapter on page 111 Files must be copied to the Ektron CMS200 300 library before users can insert them into content To copy a file to the library follow these steps 1 In the Workarea browse the library folder and select a sub folder to which you
240. screen for the content folder in which you want to add the collection as described in Finding a Collection by Navigating to its Content Folder on page 136 2 Access the View Collection Screen as described in Viewing a Collection on page 139 z 3 Click the Reorder button 24 4 The reorder collection screen appears RC International Support Support Request Form 5 Click the content block link whose order you want to change 6 Click the up or down arrow to move the content block link in either direction 7 Repeat steps five and six until you set the desired order 8 Click the Update button m Editing Collection Information To edit information about a collection follow these steps 1 Access the View Collection Screen as described in Viewing a Collection on page 139 2 Click the collection whose information you want to change Ektron CMS200 300 User Manual Version 4 7 Revision 1 148 Administrator Workarea 3 Change any of the field values For documentation of the fields see Complete the screen using the following table on page 141 Deleting a Collection When you no longer want a collection you can delete it To delete a collection follow these steps 1 Access the View Collection Screen as described in Viewing a Collection on page 139 Click the Delete button 0 A confirmation message appears 4 Click OK to proceed Ektron CMS200 300 User Manual Ver
241. scribed in Viewing a Collection on page 139 3 Click the add button Ap The Add Items to Collection screen appears If your collection includes sub folders and you want to add the content block to one of them navigate to that sub folder Otherwise proceed to the next step 6 Click the Add Content button Le The add content screen appears Ektron CMS200 300 User Manual Version 4 7 Revision 1 145 Administrator Workarea E LI C p a Loin Lo F pice l E aorta RASTE Kraai kori A eia d J ge Title W Add to Quicklinks table M Content Searchable Content Metadata Schedule Hae Apply Style Normal Verdana 2 10 pt 7 A fa Foe aren ae a eer i E F J gt i HE El M Fi gi 8 Create the content block NOTE Refer to Adding a Content Block on page 34 for additional information for creating new content blocks 9 Click a workflow option in the Add Content screen 10 The Add Content screen closes and the new content block link appears in the list of links available to the collection 11 Check off the content block link you created as well as any other content blocks E a EEL W Contact Ektron 1 l Login Information 2 in New Content Block 1 12 Click the add button 1P to add the content block links to the collection Ektron CMS200 300 User Manual Version 4 7 Revision 1 146 Editing Content Blocks in a Collection Administrator W
242. se the following table to assist you Field Description Enter a name for the sub folder Enter a full description of the folder Style Sheet Specify the style sheet that the content in the folder will use If left blank the folder inherits the style sheet from the parent folder Your system administrator should be able to assist you in choosing a style sheet Ektron CMS200 300 User Manual Version 4 7 Revision 1 46 Working with Folders and Content Blocks Fed Bewerion Template Specify a default template the content blocks in which the will be displayed The default template is used when quicklinks are generated for the content in the content folder If left blank the template from the parent folder is inherited Your system administrator should be able to assist you in choosing a template XML By default content blocks and folders inherit their XML Configuration configuration settings from their parent folders To break or restore inheritance placing or remove a check in the checkbox next to Inherit XML Configuration For more information see the Managing XML chapter of the Ektron CMS200 300 Administrator s manual 6 Click the save button 2 Deleting Folders You can delete folders that are no longer needed NOTE The ability to delete a folder is a privilege granted by the system adminstrator If you do not see a Delete Folder button Ei on the View Contents of Folder screen
243. serting Images To insert a picture into the editor place the cursor where you las When you click the button one of the two Picture Properties dialog boxes illustrated below appears depending on how your Webmaster has set up your system The dialog boxes are very similar with the only difference being that the Select Server File button only appears on the second dialog box Hedia File Selection x File Selection OF I Resolve Image Paths Select New File Layout Width Cancel fl Options Picture Height Border Thickness Alignment W Maintain Aspect Ratio Spacing Horizontal jo Vertical jo Title Ektron CMS200 300 User Manual Version 4 7 Revision 1 2 A N Inserting Images Hedia File Selection x File Selection OF Cancel Images Select Server File Select Hew File Picture Options ild Width Height Border Thickness jo Alignment Reset W Maintain Aspect Ratio Spacing Horizontal Vertical Title You can also access this dialog box to modify a picture after you insert it To do this follow these steps 1 Click the picture 2 Right click the mouse 3 Click Picture from the menu If you see the first dialog box proceed to Using the First Picture Properties Dialog Box on page 248 If you see the second dialog box proceed to Using the Second Media Selection Dialog Box on page 252 Using the First Picture Pro
244. sh Start Date Submitted by Path None Specified Publish Jane 25 Feb 2003 10 00 00 AM Publish Jane None Specified Edit John Products None Specified Edit John Marketing News 30 Oct 2002 10 56 36 AM Johnson Mike Marketing None Specified Johnson Mike Marketing News 15 Dec 2002 11 56 36 AM Publish Jane Products RC Cars None Specified Publish Jane Products RC Planes None Specified Publish Jane 2 Check off the check boxes of the content blocks you want to approve To select all the displayed su bmitted content blocks click the Select All link at the top of the table All Clear All Title Contact Ektron Support Page Products Page New Content RC International Shi RC Cheetah RC Redstar Ret TYE Del Put Fut RC International Announces the RC Cheetah Del Pul Del Del Del Pul is RC Sportst Ektron CMS200 300 User Manual Version 4 7 Revision 1 68 Approving Declining Content Blocks 3 If needed remove the check mark from the check boxes of the content blocks you do not wish to approve To clear all the selections click the Clear All link at the top of the table Select All Clear All m C Contact Ektron Dele C Support Page Pub C Products Page Pub C Re International Announces the RC Cheetah Del C New Content Pub C RC International Ships RC Sportste Dele C RC Cheetah Dele l RC Redstar Dele Pub Approvi
245. sing the Collections Folder on page 137 Finding a Collection by Navigating to its Content Folder To access collections for a content folder follow these steps 1 Click the content folder that contains the collection O 292 768 0 171 CME S45 Content 26 Human Resour oS Marketing 2 The content blocks in the folder appear in the right frame 3 Click the Collections button Eh 4 The View Collections screen appears Ektron CMS200 300 User Manual Version 4 7 Revision 1 136 Administrator Workarea View Collections in Folder Human Resources Title ID Date Modified URL Link Main Jobs listing 2 04 Nov 2002 03 36 PM CMS300Sample hr asp The screen displays each collection created for the folder The following table explains each column Title The title assigned to the collection by the creator The ID assigned to the collection by Ektron CMS200 300 This number is used to store and retrieve the data to from the database Date When the collection was last edited Modified URL The default template used to display the content To learn more about a collection and perform tasks on it proceed to Viewing a Collection on page 139 Finding a Collection Using the Collections Folder To access the Collections screen that displays all collections in all content folders follow these steps Ektron CMS200 300 User Manual Version 4 7 Revision 1 137 Administrator Workarea 1 From the top le
246. sion 4 7 Revision 1 149 Administrator Workarea Working with Calendars Calendars in Ektron CMS200 300 perform the same function as a paper calendar they keep one or more users informed about upcoming events However they can be shared with all visitors to your Web site and any authorized user can add events to a calendar Typical calendar events could include e company meeting e reserving a conference room for an interview e company holidays e deadlines These are only a few uses of calendar events Calendars are very versatile and can easily meet all of your calendar needs A sample calendar appears below Ektron CMS200 300 User Manual Version 4 7 Revision 1 150 Administrator Workarea June 2004 July Wednesday Thursday 1 Ea E 4l Bal E 5 Bal E RC International Hosts RC Conference Location testing Jedit Star 3 00 PM End 6 00 PM 7E E al Fal E g al E 10 Ea E 11 Ea E 12 Ea E RC International Ships RC Sportster Location Chicago Start 12 00 4 nd 12 00 AM 14 Bal 5 15 Gal E 16 Gal E 17 Ea 5 19 Gal E 19 Gal E 21 Baal 23 Baal B 23 Baa 24 Bal 25 Baa 26 Baa 26 Bal 29 Sal 6 30 Be staff meeting SEN Hew York appt company meeting Filter By Event Type All Event Types Understanding Calendars Before you begin working with calendars you should understand the following key points e Ektron CMS200 300 supports several calendars at one time
247. t brightness if the image s bit depth is 8 or fewer See Also Specifying Color Depth on page 293 269 Editing Images w Brightness Mel Brightness Choose Color Standard Toolbar Button Description Lets you choose the color of an annotation before you insert it To change an annotation s color after inserting it place the cursor on the annotation and press the right mouse button to display the Attributes menu Ektron CMS200 300 User Manual Version 4 7 Revision 1 270 Editing Images Dialog Box Color ki Ei Basic colors el ay nn See DE E imi i bee Ee tee Ee Hee E Custom colors TT HEE E E E g Define Custom Colors gt Cancel Choose Font Standard Toolbar Button A Description Lets you choose the color of annotation text before you insert it To change an annotation s color after inserting it place the cursor on the annotation and press the right mouse button to display the Attributes menu Dialog Box Ektron CMS200 300 User Manual Version 4 7 Revision 1 271 iY Anal Black O Arial Narrow F Arial Unicode MS F Batang O Berling Antigua O Book Antiqua Color Depth Standard Toolbar Button Description r sale Bold fBold Italic Changes an image s color depth See Also Specifying Color Depth on page 293 Dialog Box Ektron CMS200 300 User Manual Version 4 7 Revision 1 Editing Images 272 Editing Images Lo Color Dept
248. t contributor Sports Writer has completed his role in the approval chain but continues to receive emails notifying him of changes in the status of the content block First Approver After the Sports Writer submits the content block the first user in the approval chain Sports Editor receives an email stating that a content block needs his approval Ektron CMS200 300 User Manual Version 4 7 Revision 1 73 Approving Declining Content Blocks The first approver for this content block is Sports Editor He can change and approve the content block or decline it Sports Editor logs into Ektron CMS200 300 navigates to his desktop where he sees a link Content Awaiting Approval Smart Desktop for John Edit Content Awaiting Approval 2 L Content Currently Checked Out 2 Tasks 0 He clicks the link and sees all content blocks awaiting his approval The approvals folder window displays information such as title who submitted it go live date etc The Sports editor clicks the submitted content block View Content Awaiting Approval Content Metadata HOT NEW FEATURE Trinity In Line Pipe Trinitys new pipe and manifold are for rear exhaust engines and are now used in both the Sportster and the cheetah Both the manifold and pipe are made from high quality aluminum This new pipe is more durable and will withstand a bad crash Ektron CMS200 300 User Manual Version 4 7 Revision 1 74 Approving Declin
249. t is maximized If the user resizes the browser so that it only occupies the left half of the screen only the left half of the table appears A scroll bar appears at the bottom of the browser The user must move the scroll bar to see the rest of the table Netscape File Edit View Go Communicator Help a EN Search Netscape Back Reload Home Table Properties If you set table width by pixels do not set it to more than 610 pixels Otherwise the table will not fully display on a monitor set to low resolution 640 x 480 Setting Table Width by Pixels Ektron CMS200 300 User Manual Version 4 7 Revision 1 312 Manipulating Your Table s Format To specify table width by pixels choose Pixels in the layout section of the Insert Table dialog box Then specify the number of pixels at the Width field Insert T able Size Roms 2 Columns 2 Layout C Percent fe Pixels Specifying Horizontal Alignment You can specify your table s horizontal alignment left right or center within the browser Ektron CMS200 300 User Manual Version 4 7 Revision 1 313 Manipulating Your Table s Format center If you specify right or left justify you can wrap text around the table To do this move the cursor to the right or left of the table and begin typing Table Properties In this example the table is left justified so this text appears to the right of the
250. t type submit value Submit gt When you click this button a dialog box prompts you to enter the following information for the submit button e Button caption Inserts a reset button For example Reset button lt input type reset value Reset Page gt RI When you click this button a dialog box prompts you to enter the following information for the reset button e Button caption Inserts a hidden text field For example jab Hidden text field lt input type hidden value This is initial content name mycontent gt When you click this button a dialog box prompts you to enter the following information for the hidden text field e Name e Value fab Inserts a text field For example 2 Text field lt input size 15 value This is initial content name mycontent gt When you click this button a dialog box prompts you to enter the following information for the text field Name Value Size the number of characters in the field If a user s entry exceeds the size the field scrolls to the right Ektron CMS200 300 User Manual Version 4 7 Revision 1 226 Toolbar Buttons fe Inserts a password field For example Password lt input type password value _name mypassword gt A password differs from a free text field in that the user entry appears as asterisks notto the actual characters This is done to prevent an onlooker from seeing the password When you clic
251. table Specify the table alignment at the Horizontal Alignment field on the Layout area of the Insert Table dialog box Layout Width i oig C Not Specified f Percent i Pixels Horizontal Alignment center Ektron CMS200 300 User Manual Version 4 7 Revision 1 314 Manipulating Your Table s Format Table Backgrounds You can specify a background color or image for your table Specifying a Table s Background Color You can assign a background color to a table to make it more pleasing to the eye Here is an example NOTE If you apply a dark background color to a table you may want to apply a light foreground color to the text Use the font color button A to change the text color To assign a background color to your table click the Background Color field on the Insert Table dialog box Custom Background Background Color e Unassigned When you click that field a color dialog box appears Click the color that you want to apply to the background of the table Follow these steps to get help on how to use the color box 1 Click the question mark in the top right corner Ektron CMS200 300 User Manual Version 4 7 Revision 1 315 Manipulating Your Table s Format Basic colors EE EHHH Define Custom Colors gt gt OF Cancel A large question mark appears next to your cursor Drag the question mark to the area of the dialog box that you want to learn about 4 Cl
252. tent report you can view a content block s position Is its approval chain To do so follow these steps 1 From the Submitted Content Report click the content block s title The View Content page is displayed Click the Properties tab 4 The content block s position in the approval chain is indicated by red text on the Approvals line Ektron CMS200 300 User Manual Version 4 7 Revision 1 88 Administrator Workarea Start Date None Specified End Date None Specified Date Created O Jun 2004 10 37 AM Approval Method Force All Approvers EditarInchiet SpartsEditor XML Configuration None Specified HTML Content Assumediinherited Path Sports Content Searchable Yes Content Pending Start Date Report The Pending Start Date Report displays all content blocks that were approved but whose start dates haven t occurred Each content block on the report contains the following information Title of content block ID number assigned to content block by Ektron CMS200 300 Last Editor Last user to edit the content block Start Date Date and time content block will go live on Web site Path Folder location of content block in Ektron CMS200 300 Web site Editing Content with a Pending Start Date You may edit any content block on the Pending Start Date Content report To do so follow these steps Click the content block you want to view The View Content page is displayed Using the toolbar at
253. that is the table is not surrounded by small boxes When you do the following menu appears Ektron CMS200 300 User Manual Version 4 7 Revision 1 298 Table Dialog Boxes and Menus EJ Insert Table i Insert Aow ngert Column Insert Cell Delete Rows Delete Columns Delete Cells sa Merge ells Split Cell a Table Properties sta Cell Properties The following table lists the menu options and where to get more information on each Insert Table Inserts a new table where the Creating a Table on page 295 cursor Is currently resting Insert Row Creates a new table row above the Adding or Removing Rows and row in which the cursor is currently Columns on page 308 resting Insert Column Creates a new table column next to Adding or Removing Rows and the column in which the cursor is Columns on page 308 currently resting Insert Cell Inserts a cell to the left of the cursor in a table Delete Rows Deletes table row in which the Adding or Removing Rows and cursor is currently resting Columns on page 308 Delete Column Deletes table column in which the Adding or Removing Rows and cursor is currently resting Columns on page 308 Delete Cells Deletes the selected cells a Merge Cells Combines the contents of two or Merging Two Cells on page 342 more selected cells into one Ektron CMS200 300 User Manual Version 4 7 Revision 1 299 Table Dialog Boxes and Menus Menu Option Description F
254. the End Date field mE LI Lu M i T ret Ld be End Date Z A ce lin rm al F PSE rel A calendar pops up 5 Select the date and time you want the content to be removed from the Web site 6 Click the Submit button 7 Notice that the date and time are inserted into the End Date field End Date 14 Feb 2003 11 59 59 PM Ektron CMS200 300 User Manual Version 4 7 Revision 1 61 Scheduling Content to Begin and End NOTE You can also enter the date and time without using the calendar If you do use the following format DD MMM YYYY hh mmiss tt NOTE When you select a time for content to go live that time depends on the server s system clock If the server s system clock is incorrect the content will not be removed at the intended time What Happens After Set an End Date If you set an end date to a content block and it gets published to your Web site the content is visible on the Web site When the end date and time occur the content is hidden on the Web site At this point If a site visitor goes to the page containing the content he sees the template without the content block Because of this Ektron recommends having another content block ready to replace the content block with the end date Ektron CMS200 300 User Manual Version 4 7 Revision 1 62 Approving Declining Content Blocks Approving Declining Content Blocks Your site administrator establishes an approval chain for each folder or
255. the Enter a description for the file field Enter a title to describe the file 4 After you insert the picture the title appears in the dialog box s top left corner to identify the picture to you and all users connected to the same Web server Ektron CMS200 300 User Manual Version 4 7 Revision 1 251 Inserting Images NOTE The title is also the ait text for the image The alt text appears in place of the image on the Web page if the image itself cannot display for any reason Information about the picture s file size width and height appears in the upper right corner of the dialog box If you want to view a picture before inserting it click Preview on the right side of the dialog box Click OK The Picture Properties dialog box reappears Here you can change the picture s properties For more information see e Adjusting a Picture on page 253 e Setting a Border on page 255 e Aligning the Picture on page 256 e Adding Space around the Picture on page 258 e Editing the Picture s Title on page 259 Click OK to insert the picture into the editor Using the Second Media Selection Dialog Box When using the second Media Selection dialog box you can insert a picture from any folder available to your computer whether the folder is on your computer or a remote computer or from the Web server Your Webmaster determines which pictures are available on the Web server To insert a picture from
256. the top of the page perform any action available Ektron CMS200 300 User Manual Version 4 7 Revision 1 89 Administrator Workarea Expired Content Report The expired content report displays all content blocks whose end date has passed As such they are no longer visible on the Web site Each item on the list contains the following information Title Title of content block ID number assigned to content block by Ektron CMS200 300 Last Editor Last user to edit the content block End Date Date and time the content block expired Path Folder location of content block in Ektron CMS200 300 Web site Editing Expired Content You may edit any content block on the Expired Content report To do so follow these steps Click the content block you want to view The View Content page is displayed Using the toolbar at the top of the page perform any action available Content to Expire Report The Content to Expire report lists all content blocks whose end date will occur within a number of days that you specify For example if today is January 1 and you select 10 days the report lists all content blocks whose end date is January 1 through January 10 After viewing the report you can click any content block and proceed to the View Content screen for it From there you can edit information about the content block including its end date if desired Ektron CMS200 300 User Manual Version 4 7 Revision 1 90 Administra
257. thoring and managemen with over 350 000 users today announced the launch of its international distribution program Like content blocks summaries can include images and files as well as different font styles and sizes This chapter explains how to create summaries and how they can help navigation within your site Your system administrator determines how to display the summaries on your site Creating Summaries There are two ways to create summaries Ektron CMS200 300 User Manual Version 4 7 Revision 1 48 Adding a Content Block Summary e for anew content block see Creating a Summary on a New Content Block on page 49 e for an existing content see Creating a Summary for an Existing Content Block on page 50 Creating a Summary on a New Content Block 1 Navigate through the content folders until you find a folder in which you want to create the content 2 Click the Add Content button The Add Content screen appears Title M Add to Quicklinks table M Content Searchable Content Summary Metadata Schedule FE Apply Style Normal Verdana 200p gt A BZ U A S2 QRBRBREMA SP oa S OOeW4 ar N Aw 2 nbsp TM B 2B B e loo ee c Il aM lll III Wt Hi TT baal yi 3 Insert a title and content See Also Adding a Content Block on page 34 4 Click the Summary tab to enter summary information for the content block The summary can be as long as
258. ting Comments within Content on page 106 Moving an Image to the Server on page 260 Ektron CMS200 300 User Manual Version 4 7 Revision 1 218 Toolbar Buttons For more information see Equivalent Keystroke Internet Explorer only Upload the content currently in the editor to Content Upload n the server the Developer s Reference Guide Upload Content Switches to Data Design Mode Design Mode vs Data Entry Mode on page 366 Fa Data Design Mode Button only appears when eWebEditPro configuration enables the Data Designer feature Switches to Data Entry Mode Design Mode vs Data Entry Mode on page 366 iat Data Design Mode Button only appears when eWebEditPro configuration enables the Data Designer feature E yi Display the page content as WYSIWYG RN What You See Is What You Get WYSIWYG is the ability to see in the editor what will appear when user views the Web page Display the page content as HTML Viewing and Editing k View as HTML HTML on page 357 m Begin the line on which the cursor rests with a Number number If the line above this line is e not numbered assign this line 1 e numbered assign a number one more than the line above Bullet Begin the line on which the cursor rests or all _ selected lines with a bullet Increase or decrease the current line s distance from the left margin Ektron CMS200 300 User
259. to the sport and the enthusiasts who play it has endeared our products to the RO community We wall continue striving to improve our affordable products and hope you will become an RC international member Within the View Content Difference feature there are several tasks that you can perform as well as view different versions of the content separately or compared When Can Compare Content The View Content Difference feature is only available when e you are viewing a historical version of a content block Ektron CMS200 300 User Manual Version 4 7 Revision 1 99 Comparing Versions of a Content Block e a staged version of the content is available See Also Staged Content on page 374 The following table explains when you can use the feature and which versions are compared Content Block Compares current published Status version with Published Historical version stored in the content history area Checked In Most recently checked in version Submitted Submitted version Pending Start Date Scheduled version pending start date Checked Out Not available Content that is in a state where it can be compared with another version is denoted by the View Difference button c in the content history area or on the Web page view The Compare Content Window NOTE The first time the View Content Difference feature is opened a simple installation program will be run See First Use of the View Content Difference Featu
260. tor Workarea Selecting the Report s Date Range To select the report s date range you have two options eee OT ee ede Oe ee a l r Select a number from the dropdown that appears below the Days field After selecting a number of days click the view icon it to see all content blocks that will expire within that number of days from today Ektron CMS200 300 User Manual Version 4 7 Revision 1 91 Viewing and Restoring Previous Content Blocks Viewing and Restoring Previous Content Blocks Past versions of published content blocks are available unless your system administrator has purged them Your ability to view a content block s history is determined by your user privileges NOTE This section explains how to view and possibly restore older versions of a content block To see a change by change comparison of two content blocks use the View Content Difference feature explained in Comparing Versions of a Content Block on page 91 Accessing Content History By default all users can view the history of an Ektron CMS200 300 content block You can access content history from two places e The View Content page in the Workarea e The icon menu for a content block on a Web page Once you access the content history the functionality is identical The following sections explains how to access the content history from both places Accessing the Content History from the Workarea To access the content history from th
261. tron CMS200 300 User Manual Version 4 7 Revision 1 xi Introduction tO Table S ccccccecescccncscsccncncncecesecesceeneneseenens 294 Grealing a WIE sasinan 295 Deleting a Table snnssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnn 296 Inserting a Table within a Table cccsssceseeseeeeeneeeeenneeeeees 296 Table Dialog Boxes and Menus c ssscceeseeceeeeseeneeeeeees 298 The Insert Table Menu ccccssscseseecssecnseeeneeseseeeseeeeeeseaes 298 The Table Properties Dialog BOX ccccsscseeseesseseeenseeeeenenees 300 The Cell Properties Dialog BOX ccssssesssseessenseeeseneeenenseens 302 The Table Context Sensitive Menu cccccssseessesseeseeneeees 304 Manipulating Your Table s Format ccssscsssseeseeseeeneeeees 307 Choosing the Number of Rows and Column 055 307 Specifying Table WidHth ccccccsssseeecssseeecessseeeseenseeseoeenees 309 Specifying Table Width by Percentage cccccsssseeeeeeeeeseeeeeees 310 Specifying Table Width by Pixels cccccsssseeeeeessseeeeeeeneeeeeeeeees 312 Specifying Horizontal Alignment ccccssseeesseesseeseeeenees 313 Table BaCKQrounds ccscccceseessseeeeseeeseceeseeeeeseeeeneeoeneeseaneneas 315 Specifying a Table s Background Color cccccsssseeeesssesseeeeenes 315 Specifying a Background Image for a Table cceceeeeeeeeeeeee
262. ts into the Title field of the Media Selection dialog box You can edit the title in this field if desired NOTE The title is also the ait text for the image The alt text appears in place of the image on the Web page if the image itself cannot display for any reason The Options Button When you click the Options button on the File Properties dialog box the options dialog box appears The box displays information about your connection to the Web server Cancel Ektron CMS200 300 User Manual Version 4 7 Revision 1 259 Inserting Images For information about these settings see Uploading Images in the eWebEditPro Developer s Reference Guide Moving an Image to the Server If you insert an image from your computer into eWebEditPro content that image must be moved to the server when you save the content The image can only appear on Web pages that display it after you move it to the server When you save content that incudes an image you inserted the following dialog appears Files Wanting for Upload ES Upload Now Upload Later ea i All inserted files appear in the dialog which also estimates how long it will take to move the files to your server If you do not want to wait that long to upload the files click Upload Later If you do this the images will not appear on the published Web content until you move them to the server Files for Upload A Hone W net 13 KB Estimated Upload T
263. ual Version 4 7 Revision 1 194 Working with Menus View Menus via Navigation link on a Web Page To access the menu via navigation link on a web page follow these steps 1 Access the template where you inserted the link to display the menu Click the Menu Navigation link title on the Web page 3 A DHTML menu is displayed along with all menu items on the menu Ektron Inc For information on how to display the menu on a Web Page refer to the section on Multi Level Collection of the Developers Manual Deleting a Menu Similar to editing and viewing a menu you can delete a menu via e its content folder e menus folder You cannot delete a menu from the navigation link on a web page Deleting a Menu via Content Folder To delete a menu via its content folder follow these steps 1 Access the View Menu page as described in View a Menu via its Content Folder on page 190 Click the Delete button 2 3 Aconfirmation message is displayed Ektron CMS200 300 User Manual Version 4 7 Revision 1 195 Working with Menus 4 Click OK to delete the menu NOTE Deleting a menu automatically deletes all menu items associated with it Deleting a Menu via Menus Folder To delete a menu via its menus folder follow these steps 1 Access the View Menu page as described in Viewing a Menu via Menus Folder on page 194 2 Click the Delete button 0 3 A confirmation message Is displayed Click OK
264. ubmenu a link to another menu In the illustration below the menu on the right is a submenu It appears when the user hovers the cursor over the menu item to the left RC Planes The right pointing arrow W indicates that a submenu Is available ucts Support News Careers Search Calendar ere to proceed to the demo si AML Content Access to the Menus Feature There are three ways to access the Menus feature e via the View Menus button By from the associated content folder e from the workarea by choosing Modules gt Menus e from the Edit Menu option on the sample menu displayed above All three options bring you to the same View Menus page Ektron CMS200 300 User Manual Version 4 7 Revision 1 174 Working with Menus Working with Menus Ektron CMS200 300 gives you the flexibility to add edit view and delete a menu The following section explains how to do just that Adding a New Menu Although there are different ways of viewing a menu you can only create a menu via a content folder To create a new menu follow these steps 1 Navigate to the content folder that contains the content blocks that you want to display on the menu The content blocks can also reside in any of the folder s subfolders 2 Click the View Available Menus button By 3 The View All Menus page appears 4 Click the Add button GH 5 The Add Menu page appears 5 Content a ac nce TEENE a Human Resources s5 M
265. uration None Specified HTML Content 4551 Path vabe fontent Searchable Yes Using Auto Hide The Workarea screen also provides an autohide feature which quickly switches between full right frame view and combination right left frame view When autohide is turned on the left frame is minimized unless you place the cursor to the left of the bar circled above If you place the cursor there the left frame appears As soon as you move the cursor back to the right frame the left frame disappears Ektron CMS200 300 User Manual Version 4 7 Revision 1 22 The Workarea and Smart Desktop To turn on the autohide feature click the push pin icon near the top of the left frame on To turn off autohide move the cursor to the left frame and click the push pin icon When you do the push pin returns to its original position Workarea Toolbar The top of many workarea screens feature a toolbar that contains buttons for performing actions This section explains the buttons functions to help you become more proficient with Ektron CMS200 300 ESE Adds items in several places Add Calendar Event Accesses the add calendar event screen in the workarea See Also on page 134 Add Content Block In a content folder opens the editor and allows you to create a new content block See Also Adding a Content Block on page 34 Add Content Folder In a content folder allows you to create a sub folder to further organiz
266. use HTML hypertext markup language to format text and images for display in a browser You do not need to know HTML to use eWebEditPro However if you know HTML you can view insert or edit your Web page s HTML code Viewing and Editing HTML When you choose to view your page as HTML the editor cleans the content using a method determined by your Webmaster For more information see Cleaning HIT ML in the eWebEditPro Developer s Reference Guide To view your page s HTML follow these steps 1 Click the View as HTML button e or right click the mouse and click View as HTML from the menu 2 EIEC ll Clean HTML Hyperlink Insert HTML iw View as WYSIWYG View as HTML 2 The HTML code appears While viewing the code you can edit it using editor functions such as Cut Copy Paste and Replace To select all content press lt Ctrl gt lt A gt You can also set default values for the style size and color in which the HTML appears To do this right click the mouse and click Preferences When you do a dialog box Ektron CMS200 300 User Manual Version 4 7 Revision 1 357 Working with HTML appears in which you can enter formatting information about the HTML code View Preferences Ea Font Size TT Cancel Font Hame Courier These settings will be used whenever you view as HTML The settings are ignored when you view the page in WYSIWYG mode and when the user views the page 3
267. ushes cell D to the next column Aligning Text Within a Cell Within a cell you can specify how your text aligns horizontally and vertically Setting Horizontal Alignment In the Cell Properties dialog box you can specify the horizontal alignment of a cell You have set the alignment to left center or right or e left e center e right Ektron CMS200 300 User Manual Version 4 7 Revision 1 305 Working with Table Cells e justify the text is justified down both left and right edges Many books use this alignment style This alignment is not supported by all browsers This example illustrates these choices text right justified center justified ext left justified This text ig both justify left and right justified To set horizontal justification of a table cell follow these steps 1 Place the cursor in the cell that you want to edit 2 Right click the mouse 3 Click Cell Properties from the menu Ektron CMS200 300 User Manual Version 4 7 Revision 1 336 Working with Table Cells Teel ane Teh avy Tee inini Teeth We ECE aay PEt Leal Wnts SEEE 4 The Cell Properties dialog box appears Click the down arrow to the right of the Horizontal Alignment field Ektron CMS200 300 User Manual Version 4 7 Revision 1 337 Working with Table Cells Cell Properties Span Rows Spanned Columns Spanned Layout width alls C Not Specified f Percent i Word Wrap iC P
268. usiasts We eat work play and live RE racing In three short years RC International has become one of the leading manufactures of RC racing and flying vehicles Our dedication to the sport and the enthusiasts who play it has endeared our products to the RC community We will continue striving to improve our affordable products and hope you will become an RC International member The View Content screen provides several toolbar options that you can perform on the content block These options are explained in Workarea Toolbar on page 23 Ektron CMS200 300 User Manual Version 4 7 Revision 1 83 Administrator Workarea Approvals Reports Each content block awaiting your approval appears on this report Thus you can quickly find all such content blocks without searching through all folders and continue with the proper workflow The View All Content Awaiting Approval page displays the following information about all content blocks awaiting your approval Field Description OOO Title of content block Request Type Request made for the content block Either Publish or Delete Start Date Start date if any assigned to the content block Determines when content will go live on Web site Submitted By User that submitted content for approval Path Path to content folder where content block resides Below is an example of the View All Content Awaiting Approval screen View All Content Awaiting Approval Sel
269. vel folders in the lower left frame of your Workarea click Modules akiron OG Modules 5 Collections a Menus 2 Click the Collections folder 3 The Collection Report screen appears Collections Report Title ID Description Path Products 1 Products navigation Products This i5 an example of using the Main Jobs listing 2 collection object for creating Human Resources teasers In a page Support Packages J support The screen has four columns The following table describes each column Title given to collection by user who created or last edited it ID number assigned by Ektron CMS200 300 Developers use this number to reference the collection in ecmCollection custom function Description given to collection by user who created or last edited it Folder location of the collection To learn more about the collection and perform tasks on it proceed to Viewing a Collection on page 139 Ektron CMS200 300 User Manual Version 4 7 Revision 1 138 Administrator Workarea Viewing a Collection To view a collection follow these steps 1 3 Select a collection using the procedure described in Finding a Collection by Navigating to its Content Folder on page 136 or Finding a Collection Using the Collections Folder on page 137 Click the collection The view collection screen appears View Collection Products A k i kli e a Pee R 7 gt SoS Pe ee Pe Pe Pe Pe
270. views click the respective tab First Use of the View Content Difference Feature The first time the View Content Difference screen is used ona client machine a simple installation program is performed Click YES when the following screen appears Security Warning Do you want to install and run E ktron ew ebDitF signed on 1 9 2004 2 40 PM and distributed by Ektron Ine Publisher authenticity verted by WYeriSign Class 3 Code Signing 2001 CA Caution Ektron Ine asserts that this content is safe You should only installyiew this content if you trust Ektron Ine to make that assertion 1 More Info When the installation program completes close and reopen the View Content Difference feature Ektron CMS200 300 User Manual Version 4 7 Revision 1 105 Inserting Comments within Content NOTE This feature is not available with Ektron CMS200 If you are using CMS200 and want to upgrade to CMS300 please contact your Ektron sales representative at sales ektron com While editing Ektron CMS200 300 content you can insert comments to the content Comments might be an author s note to himself or other authors about the content block For example you could insert a comment explaining why you are using a certain style class They are visible only during editing comments cannot be seen when the content is published on your Web site Ektron CMS200 300 User Manual Version 4 7 Revision 1 106 Inserting Comments
271. vision 1 180 1 Working with Menus Follow the first three steps of Adding a Menu Item via Content Folder on page 178 or Adding a Menu Item via Menus Folder on page 179 NOTE You can only add content blocks that reside in the selected content folder or its subfolders Click the radio button next to Content Block Click the Next button The Add New item window appears listing all content blocks under the content folder in which you created the menu When creating the menu if you checked off Include Subfolders the folder s subfolders also appear You can click any folder to display its content blocks Click the Select box next to all content blocks you want to add as menu items Click the Add Item button EP The View Menu page appears listing newly added content blocks in the menu items list Adding a Library Asset as a Menu Item To add a library asset as a menu item via a content folder or menus folder follow these steps t oe w PY Follow the first three steps of Adding a Menu Item via Content Folder on page 178 or Adding a Menu Item via Menus Folder on page 179 Click the radio button next to Library Asset option Click the Next button The Library for Application Administrator window opens Expand the library folder and navigate to the folder to which you want to add assets NOTE To insert assets the content folder in which you created the menu must contain library assets Howev
272. wines E K tr on _ Redefining Web Content Management Ektron CMS200 300 User Manual Version 4 7 Revision 1 Ektron Inc 5 Northern Blvd Suite 6 Amherst NH 03031 Tel 1 603 594 0249 Fax 1 603 594 0258 Email sales ektron com http www ektron com Copyright 2004 Ektron Inc All rights reserved EKTRON is a registered trademark of Ektron Inc Version 4 7 Revision 1 September 28 2004 For updated versions of this manual please visit http www ektron com download_center cfm EKTRON INC SOFTWARE LICENSE AGREEMENT READ THIS BEFORE LOADING SOFTWARE YOUR RIGHT TO USE THE PRODUCT DELIVERED IS SUBJECT TO THE TERMS AND CONDITIONS SET OUT IN THIS LICENSE AGREEMENT USING THIS PRODUCT SIGNIFIES YOUR AGREEMENT TO THESE TERMS IF YOU DO NOT AGREE TO THIS SOFTWARE LICENSE AGREEMENT DO NOT DOWNLOAD CUSTOMER should carefully read the following terms and conditions before using the software program s contained herein the Software Downloading and or using the Software or copying the Software onto CUSTOMER S computer hard drive indicates CUSTOMER S acceptance of these terms and conditions If CUSTOMER does not agree with the terms of this agreement CUSTOMER should not download Ektron Inc Ektron grants and the CUSTOMER accepts a nontransferable and nonexclusive License to use the Software on the following terms and conditions 1 Right to use The Software is licensed for use only in
273. xcept the announcement You decide to update your Web site to let the public know about it With this feature you can create the Web content now and set it to go live a week before the sale setting a Start Date To set a start date 1 Access the editor by adding a new content block or editing an existing one lf adding a new content block enter a title and the content Click the Schedule tab Ektron CMS200 300 User Manual Version 4 7 Revision 1 58 Scheduling Content to Begin and End La ba eal Title Content Metadata Schedule Bi Apply Style Heading 4 gt Verdana id BIUA I lI m me e or og an a oor l i h c 4 Click the calendar button next to the start date field LOTTIE rie joel TEU COTTET SApIE Start Date Moka lt Chola Klearmnal Werdans The Ektron CMS200 300 calendar pops up 6 Select the date and time when the content will become visible on the Web site 7 Click the Submit button Ektron CMS200 300 User Manual Version 4 7 Revision 1 59 Scheduling Content to Begin and End 8 Notice that the date and time are inserted into the start date field Start Date 14 Feb 2003 12 00 00 AM You can enter the date and time into the text field without using the calendar If you do use the following format DD MMM YYYY hh mm ss tt NOTE When you select a time for content to go live that time depends on the server s system clock If the server s system clock is i
274. y menu creator When viewing via a navigation link on a Web Page you get an external view of the menu as seen by anyone navigating Web site View a Menu via its Content Folder To access the menu via its content folder follow these steps 1 Access the workarea and navigate to the content folder that contains the menu 2 The contents of the folder are displayed 3 Click the View Menu button 42 Ektron CMS200 300 User Manual Version 4 7 Revision 1 190 Working with Menus The View All Menus page displays a list of menus under that folder 2 x View All Menus Content i Content 2 Human Resources T ne Title ID Date Modified P Sample menu 6 O2 Sep 2004 03 15 PM NES News ae Products H Support ae Syndication 5 Click the menu you want to view Ektron CMS200 300 User Manual Version 4 7 Revision 1 191 Working with Menus 6 Click More Info to view the details about the menu View Menu test menu boa O D Mi N ee T E a 3a TY See Te Pee fees Pom re Pama ee em eee Pw ee Pawnee Pewee Penne Pee Peers Pema re pom e pom A Gem ee pe Pw aee Pee Pie fame Pome Pan re pom A pw aee ga Title il RedStar Airplane smaller version El Servo Control Engineer 124 B Plastic Molder 123 yahoo lore Info Title test menu ID 6 Path Y Last User To Edit Application Administrator Last Edit Date 25 Jun 2004 07 25 16 AM Date Created o Jun 2004 07 13 51 AM Description Hews page Includ
275. you do not have permission to do so CAUTION Deleting a content folder permanently deletes its content blocks quicklinks and sub folders To delete a content folder follow these steps 1 Navigate to the content folder you wish to delete Click the Delete Folder button 1 A confirmation message appears If you are sure you want to delete the content folder click OK a oe amp The screen is refreshed and the content folder is deleted Ektron CMS200 300 User Manual Version 4 7 Revision 1 47 Adding a Content Block Summary Adding a Content Block Summary A summary provides a short description of a content block to supplement the title when displaying a list of content blocks on a Web page When you create or edit a content block you can create a summary Then your Web site developer can create Web pages that contain just content summaries to attract readers to the full story A good example of using a summary is a news Web site A page on that site could list the titles of the top stories followed by a quick summary of each illustrated below TOP STORIES Ektron Named a Rising Star 08 15 2003 August 15 2003 Amherst New Hampshire USA Ektron Inc an innovator in Web content management and authoring has been named a Rising Star as part of the prestigious New England Technology Fast 50 Program August 8 2003 Amherst New Hampshire USA Ektron Inc an innovator in dynamic Web content au
276. yperlink instead of a file Images For a definition of the term images see Terms Used in this Chapter on page 111 Uploading Images You must copy images to the library before content creators can insert them into content blocks To copy an image to the library follow the procedure described in Files on page 116 The only difference is that you add an image instead of a file Ektron CMS200 300 User Manual Version 4 7 Revision 1 128 Library Folder Viewing Images To view an image follow the procedure described in Viewing Files on page 119 The only difference is that you view an image instead of a file Editing Image Titles To edit an image s title follow the procedure described in Editing a File s Title on page 122 The only difference is that you edit an image s title instead of a file title Overwriting Images When an image in the library becomes out of date or if the wrong version of an image was copied you may overwrite that image with a new or correct version Overwriting images minimizes disk space and the number of copied library images NOTE Overwriting images is an advanced permission that you may or may not have To overwrite an image follow the procedure described in Overwriting Files on page 123 The only difference is that you overwrite an image instead of a file NOTE You can only overwrite an image with another image of the same extension that is gif gt

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